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Overview of Oracle E Business Suite Release 12
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Contents
• Oracle Financials• Challenges with 11i• The New Architecture of Release 12 (R12)
SOB USA($)
SOB BEL(€)
SOB ATS(€)
SOB DM(€)
SOBs
R11i Areas of Improvement
USA Belgium Austria GermanyLegal Entities
OU USA OU ATSOU BEL OU DMOUs
Modeling Entities with Sets of Books
R11i Areas of Improvement (contd)
• Pros • Cons
• Each legal entity is a separate set of books
• Data is secure
• Easy to secure setup components and definitions such as FSG reports
• Many books to maintain
• Changing responsibilities
• Difficult to share data and setup information
• Cannot perform processes across books
• Time-consuming open/close process
• Difficult reporting
Modeling Entities with Sets of Books
R11i Areas of Improvement (contd)
SOB North America
($)
SOB Europe
(€)
SOBs
OU USA OU ATSOU BEL OU DMOUs
LEs(BSVs)
US(01)
Austria(03)
Germany(04)
Belgium(02)
… with Balancing Segment Values
R11i Areas of Improvement (contd)
• Pros • Cons
• Fewer books to maintain
• No changing responsibilities
• Share setup information
• Perform processes across legal entities
• Easy reporting
• Consolidated information
• Cannot share setup and data across currency boundary
• No data security• Cannot secure definitions, such
as FSG Reports and Mass Allocations
• No open/close security by legal entity
… with Balancing Segment Values
Why We CareWhy We CareWhy We CareWhy We Care
• Tax• Registered companies calculate,
file, and pay the transaction taxes they owe
• Intercompany• Do business between and across
your registered companies with full legal documentation
• Bank Model• Registered companies use their
money to pay their bills, etc.
• Accounting• Assign books, bookkeeping rules
and currency management to your registered companies
LE’s in Release 12LE’s in Release 12LE’s in Release 12LE’s in Release 12
Getting the Legal Entity Right Compliance falls into place
• LEs pay the taxes• Need tax registrations
• Trade between LEs• Need intercompany
• LEs own the money and bank accounts
• LEs file the accounts• Takes care of accounting
“In-ability to issue one payment instruction to the bank for payments of invoices in multiple operating units.”
“We have 60 sets of books and see tremendous inefficiencies with running processes across these sets of books.”
Why UpgradeStraight Talk from Customers
“Frequent Changing of Responsibilities to access Multiple Operating Units greatly increases work load and brings about control inefficiencies.”
“Banks, taxes, payments, and accounting – everything needs to become centralized to bring tremendous efficiencies to our organization.”
“The existing Intercompany structure does not facilitate automatic reconciliation between transacting entities needing many customizations in this area.”
“Centralization of sub ledger accounting rules would minimize set up and maintenance, providing greater financial control, and enforcing a consistent approach for true global accounting.”
Reporting Currency (INR)Reporting Currency (USD)
R12 Ledger Architecture
SLA
Transaction
Accounting
Subledger Transactions
SLA
A Ltd (INR)(Primary Ledger)
Indian GAAP
A Ltd (USD)(Secondary Ledger)
US GAAP
AP AR FA Others
A Ltd (Legal Entity)
Maintaining Multiple Accounting Representations with Secondary Ledgers or Reporting Currencies
Key Concepts and Terminology
• Main, record-keeping ledger •Optional, additional accounting representation of Primary Ledger
Primary Ledger (PL) Secondary Ledger
• Defined by 4Cs:• Chart of accounts• Accounting Calendar• Primary Currency• Accounting Conventions
(i.e. Subledger Accounting Method)
•Can differ in one or all 4Cs: • Chart of accounts• Accounting Calendar• Primary Currency• Accounting Conventions (i.e.
Subledger Accounting Method)
• Optional, currency representation of Primary or Secondary Ledger
Reporting Currency
• Only differs in:• Currency
Level of Detail Desired
Updating Secondary Ledger
Path to Secondary Ledger
Balance Level Use GL Consolidation to Transfer Balances
Journal Level Use Posting for Automatic Journals
Replication
AP AR FASubledger Level Use SLA for Automatic
Maintenance
Adjustments OnlyManual Adjustments in
GL or Automated Adjustments from SLA
Key features….
• Accounting Setup Manager• Simultaneous Accounting For Multiple Reporting Requirements
• Multiple Currency Support For All Data From All Sources
• Management Reporting• Specify a segment to be a management segment
• Secure access to management segment
Data Access and Data Security using Data Access Sets
• Access to Legal Entities, Ledgers, Balancing Segment Values and Management Segment Values
Multi-Ledger (Ledger Set) Processing
• Overview of features that support ledger sets
Definition and Setup Security
• Security for Setup and Definitions w/ Definition Access Sets
Define Multiple Ledgers for Rules & Currencies
Define Legal Entities& Associated Rules
One Place to manageYour Global Accounting
Rules, Currencies,Ledgers,
And Ledger Sets Set Accounting Rules
for All EBS Apps
Ensure Complete & Accurate
Setup via Online Checklist
Centralized Set-upAccounting Setup Manager
Key features….
• Accounting Setup Manager• Simultaneous Accounting For Multiple Reporting Requirements
• Multiple Currency Support For All Data From All Sources
• Management Reporting• Specify a segment to be a management segment
• Secure access to management segment
Data Access and Data Security using Data Access Sets
• Access to Legal Entities, Ledgers, Balancing Segment Values and Management Segment Values
Multi-Ledger (Ledger Set) Processing
• Overview of features that support ledger sets
Definition and Setup Security
• Security for Setup and Definitions w/ Definition Access Sets
OU97
OS69
OX53
Co CC Acct I/C
Primary Ledger
LE
Management Segment……
• Effective Management Reporting
• Enables management reporting and analysis by leveraging a management dimension in your chart of accounts
• Tighter Controls
• Restrict managers from accessing data outside their area of responsibility
Management Reporting and Security
• Benefits
Ledger Architecture Features
• Accounting Setup Manager• Simultaneous Accounting For Multiple Reporting Requirements
• Multiple Currency Support For All Data From All Sources
• Management Reporting• Specify a segment to be a management segment
• Secure access to management segment
Data Access and Data Security using Data Access Sets
• Access to Legal Entities, Ledgers, Balancing Segment Values and Management Segment Values
Multi-Ledger (Ledger Set) Processing
• Overview of features that support ledger sets
Definition and Setup Security
• Security for Setup and Definitions w/ Definition Access Setssss
• Data Access Sets • Grant and tailor access to Ledgers and Balancing Segment
Values (i.e. Companies, Stores, Branches, etc.)
Privileges
Taj Hotels LedgerTaj Hotels Ledger
IFRS LedgerIFRS Ledger
GL Manager
Simplify Data Access
AccountantView Write
US Gaap LedgerUS Gaap Ledger
Ledger Architecture Features
• Accounting Setup Manager• Simultaneous Accounting For Multiple Reporting Requirements
• Multiple Currency Support For All Data From All Sources
• Management Reporting• Specify a segment to be a management segment
• Secure access to management segment
Data Access and Data Security using Data Access Sets
• Access to Legal Entities, Ledgers, Balancing Segment Values and Management Segment Values
Multi-Ledger (Ledger Set) Processing
• Overview of features that support ledger sets
Definition and Setup Security
• Security for Setup and Definitions w/ Definition Access Sets
Ledger Sets Global Information At A Glance
Ledger Ledger SetSet
Ledger Ledger SetSet
Key benefits to many Ledgers in one set
•Decision-driving business information always available
•Simpler processing and General Ledger management
•Data and definitions that can be shared and secured
US GAAPUS COAUS Calendar
USD
US GAAPUS COAUS Calendar
USD
Ledger CLedger CLedger CLedger C
US GAAPUS COAUS Calendar
EUR
Ledger BLedger B
French RulesPlan ComptableFrench Calendar
EUR
Ledger ALedger A
Share:Share:CChart of hart of AccountsAccounts
CCalendaralendar
Share:Share:CChart of hart of AccountsAccounts
CCalendaralendar
Ledger DLedger DLedger DLedger D
Reporting Currency
US GAAPUS COAUS Calendar
AUD
Ledger Sets…..
• Open/Close Periods
• Create Journals
• Translate and Revalue Balances
• View Information
• Submit Standard Reports
• Submit Financial Statements
Perform the Following Across Ledgers:
Ledger Architecture Features
• Accounting Setup Manager• Simultaneous Accounting For Multiple Reporting Requirements
• Multiple Currency Support For All Data From All Sources
• Management Reporting• Specify a segment to be a management segment
• Secure access to management segment
Data Access and Data Security using Data Access Sets
• Access to Legal Entities, Ledgers, Balancing Segment Values and Management Segment Values
Multi-Ledger (Ledger Set) Processing
• Overview of features that support ledger sets
Definition and Setup Security
• Security for Setup and Definitions w/ Definition Access Sets
Misc ExpenseReport Definition
Balance Sheet Report Definition
Income Statement Report Definition
Privileges
Secure Definition Access
View Modify Submit
AccountantGL Manager
• Accounting Calendars• AutoAllocations• AutoPost Criteria Sets• AutoReversal Criteria
Sets• Budget Formulas• Budget Organizations• Chart of Accounts
Mappings• Consolidation
Definitions
• Consolidation Sets• Currency Rate Types• Elimination Sets• FSG Reports and
components• MassAllocations • MassBudgets• Recurring Journals• Revaluations• Transaction Calendars
Definition Access Sets Definitions That Can Be Secured
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Other Features in R12
Is Oracle IFRS compliant?
Do we have to wait for Fusion or 12.2 for IFRS features?
Our overseas customers have been complying with IFRS using our IFRS features on Release 10.7
(Emirates, Reuters back in 2000) and Release 11 for years.
Our European customer base moved to IFRS on Release 11.5.9 and 11.5.10. Companies like SNCF,
Michelen, Carrefour, Hilton PLC, Musgrave PLC, UBS,…
LIFO Corp Inc.Closing Work, Adjustment from US Principles to IFRS PrinciplesPeriod, Date
Debit Credit Debit Credit Debit Credit
Cash 1,000 1,000 - Receivables 500,000 500,000 - Inventory 450,000 25,000 475,000 - Fixed assets 200,000 200,000 - Depreciation 100,000 - 100,000 Payables 150,000 - 150,000 Accrued Expenses 100,000 - 100,000 Taxes 100,000 - 100,000 Capital 1,000 - 1,000 Retained Earning 500,000 - 500,000 Current Income 200,000 25,000 - 225,000 Subtotal 1,151,000 1,151,000
Revenue 2,000,000 - 2,000,000 Cost of Sales 1,000,000 25,000 975,000 - R&D Expense 200,000 200,000 - S&M Expense 250,000 250,000 - G&A Expense 200,000 200,000 - Other income 150,000 150,000 - Current Income 200,000 25,000 225,000 - Subtotal 2,000,000 2,000,000 2,000,000 2,000,000
US GAAP Results Adjust to I FRS IFRS Results
Multiple Compliance in Release 11Balancing Segment Value
Balancing SegmentValue example: 99
• Manual Adjustment• Adjustment from
subledger data• Recurring Adjustment
All other segments Ledger Total
Other R11 Multiple Compliance Tools
• AX, the Accounting Engine
• MRC Ledgers at FX rate = 1
R12: Multiple Compliance, +Reconciliation
Subledger Subledger AccountinAccountin
gg
Subledger Subledger AccountinAccountin
gg
DrDr CrCr
Payables InvoicePayables InvoicePayables InvoicePayables Invoice
Chose to use Chose to use • A (full) Secondary LedgerA (full) Secondary Ledger
• complete alternative complete alternative accountingaccounting
or or • An Adjusting Ledger, (or An Adjusting Ledger, (or
Segment)Segment)• automatic business automatic business
reconciliationreconciliation• fewer adjusting entriesfewer adjusting entries• easier feed to Hyperioneasier feed to Hyperion
Chose to use Chose to use • A (full) Secondary LedgerA (full) Secondary Ledger
• complete alternative complete alternative accountingaccounting
or or • An Adjusting Ledger, (or An Adjusting Ledger, (or
Segment)Segment)• automatic business automatic business
reconciliationreconciliation• fewer adjusting entriesfewer adjusting entries• easier feed to Hyperioneasier feed to Hyperion
RegulationsRegulationsIFRS COAIFRS COAIFRS CalendarIFRS CalendarCADCAD
Adjusting LedgerAdjusting Ledger
IFRS PrinciplesIFRS PrinciplesIFRS COAIFRS COAIFRS CalendarIFRS CalendarCADCAD
Base LedgerBase Ledger
Secondary Ledgers, Regulated & Corp: 2 SLA rules
Regltd
or: One ledger, Adjustment segment: 1 4-line SLA Rule
Ledger Set:Ledger Set:
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Other Features in R12
A New User Experience for R12
• Reduced pop-ups and duplicate screens
• Re-designed and streamlined entire workflows
• Reduced the number of steps to complete key tasks
• Improved overall look & feel and visual style
• Increased personalization capabilities
• Campaign Management• Customer Support• Collections & Payments• Loan Management
Improved Workflow in Targeted Areas
• Financial Consolidation• Online Candidate Registration• Absence Management• Salary Administration
• Self-Service Purchasing• Sourcing• Supplier Collaboration• Business Intelligence
Increased Operational EfficiencyCentralized Accounting
• View Subledger Journal Entries
• Compare the parallel entries created
• Assign different accounting methods to different ledgers
Increased Operational EfficiencyCentralized Accounting
Multi-Org Access Control (MOAC)
TasksAccounting SetupCollectionsRequisition Demand
& POs Invoices & PaymentsCustomer Data
ManagementReceiving & Drop
Ship
TasksAccounting SetupCollectionsRequisition Demand
& POs Invoices & PaymentsCustomer Data
ManagementReceiving & Drop
Ship
Bahrain Legal Entity
USA Legal Entity
India Legal Entity
Single Responsibility
Bahrain Operating
Unit
India Operating
Unit
USA Operating
Unit
Increase the efficiency of shared services and single database operations with streamlined ACCESS, processing, and reporting across operating units
• Enter and pay invoices across OUs• Receive goods across any OU• Define and manage OUs from a central location• View and manage customers across OUs• Negotiate with suppliers for your enterprise, not just your OU
For Example:
Lower Total Procure-to-Pay Costs
Oracle PayablesWHAT’S NEW
• Pay on behalf of a different party with 3rd party payments
• Greater flexibility in defining and calculating discounts for quick payments
RESULTS
• Streamline and automate processing
Click for details
Overdue invoice reference in line
description
Late ChargesView Interest Invoices
Click Apply in Detail for line level applications
Select the invoice to
Apply
Line Level Cash Application Apply at transaction or detail level
• Bank account is now associated with LE entity rather than Operating Unit
• Single bank account serves multiple Operating Units
• Any and all Operating Units associated with a ledger can be permitted to use the bank account
PlusCentralized Credit Card Model
Credit Card Encryption
Centralized Banking and PaymentsFunds Disbursements and Capture
LE
OU A OU B OU C
ProjectProjectss
ProjectProjectss
ReceivableReceivabless
ReceivableReceivabless
PayablePayabless
PayablePayabless
InventoInventoryry
InventoInventoryry
Work in Work in ProcessProcessWork in Work in ProcessProcess
PurchasinPurchasingg
PurchasinPurchasinggE-Business SuiteE-Business SuiteE-Business SuiteE-Business Suite
AssetAssetss
AssetAssetss
Bank Account Model
Increase Operational EfficiencyCentralized Payments
• Centralized management of all disbursements
• Centralized management of all funds capture
Bank Account Balances and Interest
Bank Account Balances and Interest
Bank Account Transfers
Bank Statement Reconciliation Enhancements
• Bank Transaction Codes can be linked to multiple sources
• Reconciliation tolerances• Defined at the bank account level• Separate tolerances for manual and auto reconciliation• Auto reconciliation tolerances further broken down by source
• Reconciliation across Operating Units
Integrate Out-of-the-Box with Oracle Applications
Templates
XML Publisher
Oracle Applications
CRM
Projects
FMS
HCM
SCM
Output FormatsData Sources
Any XMLData Source
PDFRTF
Business User
PublishingEngine
XML
• Email• Printer• Fax
HTMLXML
Letters
FundTransfers
OnlinePaychecks
OrderConfirmations
BillsGovernmentGrant Forms
Destination
EDIExcel
XML PublisherBusiness Users Format and Deliver Documents
Financial Reporting with XML PublisherNearly 400 Modifiable Formats in Financials
Terminology Changes in R12
• Sets of Books
• Global Accounting Engine
• AX Posting Sets of Books
• Global Intercompany System
(GIS)
• GL Intercompany Accounts
• Translated Currency
• Multiple Reporting Currencies
• MRC Primary Set of Books
• MRC Reporting Set of Books
• Thin MRC Reporting Book
• Full MRC Reporting Book
• Translated Balance
• Ledgers
• Subledger Accounting
• Secondary Ledgers
• Advanced Global
Intercompany System (AGIS)
• Intracompany Balancing
• Balance level RCs
• Reporting Currencies (RCs)
• Primary Ledger
• Reporting Currency
• Journal level RC
• Subledger level RC
• Balance Level RC
Release 11i Release 12