Ak-Sar-Ben Chapter IAAP

Race to Relevance: IAAP 2013-2014Connect, Learn, Lead, Excel

1Race to relevanceYouTube Video link for new logo http://www.youtube.com/watch?feature=player_embedded&v=JFm592hZxrkhttp://www.youtube.com/v/JFm592hZxrk

2EFAM ReviewProposed Amendment 5 to International BylawsCPI-U +1% annual dues calculation to start January 1, 2014 and end January 1, 2019. Publication of dues rate will be March 1.Proposed Amendment 6 to International BylawsThe IAAP HQ fiscal year is now October 1 through September 30.Chapters do not need to adjust their fiscal year to match.Proposed Amendment 17 to International BylawsMembers in the Professional classification will see a $50 increase in dues beginning January 1, 2014.The Background & Facts document describes initiatives for the use of the funds.The Foundation of IAAP AmendmentsAll six amendments passed.The Foundation will now be moving to a Regent representation system.

All amendments are available on the Headquarters Website3EFAM Review Business highlights

4EFAM Review business highlightsBusiness highlights$50,702/year The average salary of IAAP membersMembership has been on the declineA concrete Strategic Plan is now in placeFocus will be on Retention & RecruitmentWorking groups are being formulated to implement the Strategic Plan.There will be a large Social Media presence.A PAYMENT PLAN FOR DUES!5EFAM Review Judith YannarelliOur new vision is to be the premier network and resource for the administrative profession. Our Core purpose is to ensure individuals working in office and administrative professions have the opportunity to connect, learn, lead and excel. The associations that have relevance in the future will be those that tackle the tough questions and decisions today leading to radical change tomorrow. They need courageous and creative risk-takers, leading the race in order to prosper. The rewards are worth it. Hard work [and decisions] now will ensure [our] organization is posed for the future and will thrivenot just survive. ~~ Harrison Coerver and Mary Byers, CAEIf were to become relevant to the profession and to our membership base, we cant look the same as we do today. We must evolve.

6EFAM Review Jill Farmer

OR

How do you react with your body?Lose FocusLose Creativity

Fight it withNOTICE you are have the No Time thought.REPLACE the Not enough phrase with There is enoughSHIFT LANGUAGE What do you have to do? Breathe What do you choose or get to do? WorkFocus on what you are grateful for.

To get rid of dreaded duties:Bag It Does the task serve a purpose?Barter It Is there another human who can do this?Better It Do something to make it positive.7EFAM Review JR MartinezMake the Choice to Accept the Change,Adapt to it,And Improve your life.Make it workOvercome8EFAM Review

Overall, This was the best of the three EFAMs I have been to.I got out and talked to a lot of new people. I now have a Dt. Coke friend in Louisville, KY, a bus-line friend from South Carolina, a new banking friend in Hawaii, and renewed connections with IA-NE Division members. I learned many new skills on everything from Outlook to Social Media, Project Management to Giving Feedback and Coaching. The Marketplace was a wonderful time to talk to representatives of the companies whose products we use everyday: 3M, Avery Dennison, Hammermill, PaperPro and so much more. 9Strategic Plan 2013-15Strengths of our ChapterLongevity 70 years of inspiring and equipping adminsDedicated MembersAnnual Administrative Professionals Day Breakfast EventWebsite Chapter and InternationalCertification OpportunitiesCross-section of companies representedRegular meetings in a central locationEducational (and relevant) programsFinancial stability Effective Ways & Means projectsChapter leadershipAdvanced PlanningPositive ReputationValuing the administrative profession

It was decided to rejuvenate the Ak-Sar-Ben Chapter Strategic plan, starting with a SWOT analysis. Thank you to everyone who completed a Strengths, Weaknesses, Opportunities and Threats assessment. This information was very valuable in completing the Strategic Plan.10Strategic Plan 2013-15Strengths of our ChapterLongevity 70 years of inspiring and equipping adminsDedicated MembersAnnual Administrative Professionals Day Breakfast EventWebsite Chapter and InternationalCertification OpportunitiesCross-section of companies representedRegular meetings in a central locationEducational (and relevant) programsFinancial stability Effective Ways & Means projectsChapter leadershipAdvanced PlanningPositive ReputationValuing the administrative profession

11Strategic Plan 2013-15Weaknesses of our ChapterResistance to change Weve always done it that wayAppeal to younger generationMember engagementNumber of new membersAging & Retiring membership basePerception of the value of membership the benefits to members and their companiesAdmin (and company) view of the position as a job not a careerPublic awareness of the organization, chapter and certificationsCommunication of activities to membersChapters lack of focusOut-of-Date CAP testing/gradingAbility to raise growth funding for increased projects & marketingFew low-cost, local recertification opportunitiesMember recognition

12Strategic Plan 2013-15Threats to our ChapterRetirement aged membersRising cost to do Chapter businessDiminishing member involvementApathy & resistance to changeLack of addition and too much attritionPerception of value No value for time spent in the Chapter or OrganizationLow attendance at meetingsOther ChaptersAdvances in technology reducing the need for adminsManager-level mindset on admin professional development needsLack of management-level understanding of an admins value to the companyInability to promote the profession to recruit new membersTime constraintsEconomic uncertainty unemployment and dues increaseSimilar organizations meeting the needs of admins

13Strategic Plan 2013-15Opportunities for our ChapterAPY promotion to all adminsMarketing & outreach to a younger audienceCollaborative events with other chapters social & educationalUntapped large companies (hospitals, UP, ConAgra, Ameritrade)Professional development technology, leadership/career, certificationUtilize member talents database of who knows what, hidden strengthsNetworkingSocial Media have a presenceRelevant programsLocal media promotionAwareness of IAAP to HR departmentsIncrease member engagementFind a community partnerOnline learning webcasts, podcasts, YouTube channel, CAP study guide

14Strategic Plan 2013-15Opportunities for our ChapterAPY promotion to all adminsMarketing & outreach to a younger audienceCollaborative events with other chapters social & educationalUntapped large companies (hospitals, UP, ConAgra, Ameritrade)Professional development technology, leadership/career, certificationUtilize member talents database of who knows what, hidden strengthsNetworkingSocial Media have a presenceRelevant programsLocal media promotionAwareness of IAAP to HR departmentsIncrease member engagementFind a community partnerOnline learning webcasts, podcasts, YouTube channel, CAP study guide

15Strategic Plan 2013-15Our Core Purpose is to ensure individuals working in office and administrative professions have the opportunity to

At the August Executive Board Meeting, the Board and a few key leaders gathered to review the SWOT analysis, the International Strategic Plan, and the 2012-2013 Chapter Strategic Plan. In keeping with the initiatives presented by the International Board, I present the Ak-Sar-Ben Chapter IAAP 2013-2015 Strategic Plan. Copies are on your tables.16LEAD

The new tag line for the new IAAP logo is Leading Administrative Professionals

As admins, we have the opportunity to lead in so many ways. For the Ak-Sar-Ben Chapter this includes:

Cultivate leadership skills through membership shadowing of Executive Board and Committee Chair positions.

Provide community involvement through activities such as Salvation Army Bell Ringing, Adopt-A-Family, and the support of the Womens Center for Advancement.

Promote the Administrative Professional of the Year Award to the Omaha Metro area.

Incorporate the International IAAP Strategic Plan goals and objectives into the activities and programs of the Ak-Sar-Ben Chapter.

17Connect

If we are not connecting, we are not growing. If we are not growing, we are not reaching the new generation of admins. Membership and networking are key areas of focus.

Grow the chapter through decreased attrition (Retention). Distribute Time & Talent survey to each member in order to engage them in chapter activities.Provide working, up-to-date roster and chapter handbook to all members.Host an orientation session for new members in conjunction with a General Membership Meeting.Reach out to members who have missed multiple monthly meetings.Encourage networking involvement through the IAAP Headquarters website.Provide networking opportunities before and during membership meetings; on social media such as LinkedIn, Twitter and Facebook; and in social activities.

Grow the chapter through increased addition of members (Recruitment).Host an Open House in conjunction with the October or November General Membership Meeting.Encourage members to bring a guest to each meeting.Visit colleges, host information sessions.Attend student career fairs.Further OutreachRegular e-mail communications of announcements, activities, etc.Re-invite past chapter members to meetings and activities.Contact scholarship recipients and invite them to meetings and activities.Work with other area IAAP chapters on outreach efforts.Share newsletters and program announcements.Schedule social networking eventsEncourage multi-directional communication through:Open monthly Board meetings;Committee Brainstorming session in July;Providing assistance to committee chairs;Establishing expert contacts through the Time & Talent surveys.MarketingMaintain monthly newsletter, the Scribblings, with informative, up-to-date articles, trends, and committee updates.Establish an active social media presence on LinkedIn, Twitter, Facebook.Recruit a member to head this initiative.Build accounts on sites where there is not one already.Keep information on the chapter website current through regular updates.Distribute informational packets to employment agencies, professional conferences and interested administrative professionals.Advertise monthly meetings in the media, i.e., Midlands Business Journal, community calendars, EventBrite.Utilization of YouTube and/or Animoto.com to mini-commercials.

18Connect with usOn the Web www.iaap-aksarben.orgLinkedIn Ak-Sar-Ben Chapter of the International Association of Administrative Professionals (IAAP)Facebook IAAP Ak-Sar-Ben: Omaha, NETwitter - @IAAPaksarbenOn the Web www.iaap-aksarben.org

LinkedIn Ak-Sar-Ben Chapter of the International Association of Administrative Professionals (IAAP)

Facebook IAAP Ak-Sar-Ben: Omaha, NE

Twitter - @IAAPaksarben

19LEARN

It has been said that you never stop learning. In this fast-paced, technological society, learning is essential for every admin to be the best.To promote learning, the Ak-Sar-Ben Chapter will:

Establish strong programs for the monthly meetings.Promote education and programs offering recertification points.

Provide up-to-date technology related tips & tricks at programs and on the chapter website.

Increase the number of certified members.Offer study group and testing opportunities for CAP and Microsoft Office certifications to interested administrative professionals in the Omaha area.

Encourage all chapter members to take on a role of monitoring prospective, new or current members.

Offer participation in and development of webinars or video casts.

Encourage completion of Time & Talent Surveys to engage members in chapter activities and to provide appropriate program topics.

20EXCEL

Excellence in every aspect of our lives gives us confidence and creates positive energy.

The Ak-Sar-Ben Chapter Board promises to help you and the chapter excel by:

Continuing as a Chapter of Excellence (Weve done this for the last 5 years)Meet the criteria annually as defined by IAAP headquarters.Increase qualified Member of Excellence to 10% of membership.

Increase member participation in leadership roles.

Encourage and foster mentoring relationships.

Increase attendance and sponsorship of the Administrative Professionals Day Breakfast event.21Top Initiatives for 2013-2015Retain 100% of current membership while increasing membership Five new members by July 2014, and a total of ten by July 2015. Increase technology related programs and training.Implement a shadow program for leadership positions.Increase outreach and to Omaha area companies through marketing and personal contact.Host a positively memorable and successful 30th Anniversary Administrative Professionals Day Breakfast Event.Align Chapter Strategic Business Plan with the International Strategic Plan. Retain 100% of current membership while increasing membership Five new members by July 2014, and a total of ten by July 2015.

Increase technology related programs and training.

Implement a shadow program for leadership positions.

Increase outreach and to Omaha area companies through marketing and personal contact.

Host a positively memorable and successful 30th Anniversary Administrative Professionals Day Breakfast Event.

Align Chapter Strategic Business Plan with the International Strategic Plan.

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Transform the box

Theres a problem with thinking outside the box, says Business Strategist Daniel Burrus, We all know that no matter how creative we get during the weekend seminar, come Monday morning were going to have to crawl back into the box again and deal with our current reality. The problem isnt that we need new ways to simply step outside the box we need to completely transform the box itself.International President, Judith Yanarelli, in her EFAM address cited the following quote:

We all know that no matter how creative we get during the weekend seminar, come Monday morning were going to have to crawl back into the box again and deal with our current reality. The problem isnt that we need new ways to simply step outside the box we need to completely transform the box itself. ~~Business strategist Daniel Burrus

This quote reminded me of one of my favorite childrens books, Christina Katarina and the Box. In the story, Christinas mother gets a new refrigerator, and Christina gets the box to play with. Christina made this box into a castle, a jail, a clubhouse, a race car, and a dance floor. She has endless inspiration for what her box could be.

As you go through the upcoming year, think about your membership (or potential membership) in IAAP. What inspires you? What do you want to Learn? With whom do you wish to Connect? How will you Lead? At what will you Excel?

How will you transform your box?

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Welcome toWelcome to IAAP 2013-2014.24