RaJah Mena, CHP

Wendy Pemberton, PHD NREP 2014

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About the presenters!

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Outline

• FRMAC review

• History

• Planning

• Outreach

• IPX

• Why things worked….

…..And why they didn’t

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FRMAC: Review

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History

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Planning Elements

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Clear Objectives

Effective Meetings

Timeline

Identifying The Right

People

Planning: Timeline

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Planning: Best Case Example

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Planning: Effective Meetings

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Planning: Identifying The Right People

Shortage of experienced people

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Skill sets needed

Personality issues Being honest about abilities

Planning: Clear Objectives

Measureable objectives versus vague ones

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Knowing what outcome or action is expected

Ensuring that the objectives are worthwhile Complicated or unrealistic objectives

Outreach Elements

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Training

Table Top Scenario

Presentations

Attendees

Outreach: Attendees

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Right mixture of attendees

Grouping/Seating of attendees

Observers will come

Outreach: Presentations

• Ensure that the critical elements are represented and are not duplicative

• Do not duplicate critical elements

• Saying the same thing about critical elements over and over can get boring, so don’t duplicate them.

• Reading the slides that have all words can become overwhelming

• People tend to tune out when slides have only words and no pictures

• Too many words on too many slides can get boring

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Outreach: Table Top Scenario

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Don’t exactly mimic the exercise

Scenario facilitates discussion for meeting exercise objectives

Appropriate amount of details

Outreach: Training

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Opportunity for additional training

Examples of potential classes: •Dose assessment •Liaison •Monitoring and sampling

IPX Elements

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Expectation Management

MSEL

Scenario Development

Players

Data Injects

IPX: Players

• Player roles

– Players vs trusted agents

– Day job to emergency responder

• Missing elements

– Higher levels of leadership

– State/local level organizations

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Extent of the Deposition

• Certain actions required within each planning zone based on planning basis

• Default recommendations by the plant will be overly conservative

– Keyhole

– Relocating personnel not yet evacuated difficult

• Must affect enough individuals to warrant activation of feds

• Actions required beyond 50 mile can cause alarm

Iterations

• Concerns

– Evacuation ~ 3–5 miles

– Relocation ~ 10 miles

– Ingestion ≤ 50 miles

• Evacuation often the driver

• Avoidable dose concept

• Plume passage or no plume passage?

• Multiple NARAC runs not uncommon

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IPX: Expectation Management

IPX: Data Injects

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Timing is Everything

Clear Language Specific Outcomes Expected

Complete Information

Identify Delivery Method

Using this During an IPX

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Message # 2 (criterion 2.e.1) to State Dose Assessment State decision makers request to know which evacuated can be approved for re-entry and return. In addition they would like to know which areas should be recommended for relocation. In inject materials: Soil sample data within 10 miles of plant, maps for evacuation and relocation. Expected results: see attached soil sample answers. End of Day 1 Block evac how will you achieve evac? End of first day Presented ~0915 on 7/23

IPX: Master Scenario Events List (MSEL)

• MSELs not always used, but very helpful

• What can go wrong when there is no MSEL

• How MSELs help

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Not this kind!

Inject Example

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Inject

Num

Time DESCRIPTION ACTION SEND TO SEND FROM OBJECTIVE

1 0900

Meeting with

technical leadership

begins

Leads for

assessment,

monitoring, lab

analysis, health

and safety get

together to

layout plan of

the day. Should

find they need:

MAP, HASP,

IAP, etc.

Division

Leads

Regional Team

Leader

Prioritization of

objectives and

priorities from

stakeholders.

2 0930

Assessment works

through unknowns

about situation and

possible technical

needs

Discussion of

hazards and

needs

Assessment Assessment Technical needs

assessment

Overall Best and Worst Practices:

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Works

• Good intergovernmental coordination

• Early planning

• Proper number of trained personnel

Doesn’t Work

• Allowing IPX events to become large training events

• Lead planner not available or qualified to make technical decisions

• Last minute significant changes

• Things are changing:

– NUREG-0654

• Realistic scenarios

• Integration with federal response

• Re-entry/return limits

• Training requirements

– EPA PAG Manual

• Spreadsheets need updating or…gasp…the garbage bin

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