GAIL (India) LIMITED (A Government of India Undertaking) LPG Recovery Plant, Usar Tal: Alibag, Dist: Raigad Pin: 402 203 Maharashtra Ph. 02141 - 265412 (Direct) 265403/405/407 Extn. 380. Letter Inviting Tender Ref No.: GAIL\USAR\C&P/FL_79/07-08 Dated: 26.11.2007 SUBJECT: RATE CONTRACT FOR VIBRATION MONITORING AT GAIL LPG RECOVERY PLANT,USAR. TENDER NO: GAIL/US/07/W011/FL-79 Dear Sir (s), GAIL (India) Limited, Usar here-in-after called OWNER/COMPANY/GAIL invites you to submit your bids UNDER TWO BID SYSTEM for the subject work as detailed below in complete accordance with tender documents enclosed: MODE OF TENDERING : e-Tendering through our Portal https://etender.gail.co.in EARNEST MONEY DEPOSIT : 26,000/- (Rupees Twenty Six Thousand Only) PRE BID MEETING : 30.11.2007; 10:00 Hrs. VENUE FOR PBC : GAIL (India) Limited, Admn.Building, LPG Recovery Plant, Usar Tal: Alibag, Dist: Raigad Pin: 402 203 Maharashtra
Transcript
GAIL (India) LIMITED
(A Government of India Undertaking) LPG Recovery Plant, Usar Tal: Alibag, Dist: Raigad
LL ee tt tt ee rr II nn vv ii tt ii nn gg TT ee nn dd ee rr Ref No.: GAIL\USAR\C&P/FL_79/07-08 Dated: 26.11.2007
SUBJECT: RATE CONTRACT FOR VIBRATION MONITORING
AT GAIL LPG RECOVERY PLANT,USAR. TENDER NO: GAIL/US/07/W011/FL-79
Dear Sir (s), GAIL (India) Limited, Usar here-in-after called OWNER/COMPANY/GAIL invites you to submit your bids UNDER TWO BID SYSTEM for the subject work as detailed below in complete accordance with tender documents enclosed: MODE OF TENDERING : e-Tendering through our Portal https://etender.gail.co.in EARNEST MONEY DEPOSIT : 26,000/- (Rupees Twenty Six Thousand Only) PRE BID MEETING : 30.11.2007; 10:00 Hrs. VENUE FOR PBC : GAIL (India) Limited,
DATE AND TIME FOR OPENING OF TECHNO-COMMERCIAL BID : 12.12.2007 15:00 Hrs.
VALIDITY OF OFFER UPTO : Four (04) months from the date of final bid
due date of Opening including extension of bid due date if any.
The Earnest Money Deposit (EMD) for the amount as mentioned above shall be submitted in the form of crossed Bank Demand Draft drawn on any Nationalized/Scheduled bank in favour of GAIL (India) Limited, payable at State Bank of India, Alibag. Alternatively, Earnest Money deposit may also be submitted through Bank Guarantee from any Indian Scheduled Bank or a branch of an International Bank situated in India and registered with Reserve Bank of India as scheduled foreign bank in the proforma attached with the Tender Document. However, other than the Nationalized Indian Banks, the banks whose BGs are furnished must be commercial banks having net worth in excess of Rs. 100 crores and a declaration to this effect should be made by such commercial bank either in the bank guarantee itself or separately on a letter head. SUBMISSION OF BIDS: Bids are to be submitted online in our e-tendering System (https://etender.gail.co.in). Bidder shall submit the Prices (Schedule of rates) as well as the Un-Priced Documents through our e-tendering portal only. Bids submitted by courier/post/in person shall not be accepted in this tender. The Un-Priced Bid and Price Bid shall contain the documents as specified below: PART-I
UN-PRICED BID (TECHNO-COMMERCIAL BID): The un-priced bid must be complete with the following: All technical and commercial details other than the rate (i.e. identical to Part –II with rate blanked out) EMD/Bid bond – Bidder shall attach a scanned copy of EMD in the Technical Part of Tender Documents under the folder “EMD”. However, bidder must send the original copy of EMD to In charge (C&P), GAIL (India) Limited, Admn.Building, LPG Recovery Plant, Usar,Tal: Alibag, Dist: Raigad Pin: 402 203 Maharashtra in a sealed envelope super scribing the Tender Reference number.
Documentary evidences towards Bidders Eligibility Criteria (BEC) and other documents sought under this tender document. Tender documents should be digitally signed through a valid Class 3 Digital certificate. Delivery/Completion Scheduele : AS PER CLAUSE NO 5 OF SCC & SOQ ENCLOSED
Terms of Payment : AS PER CLAUSE NO 10 OF SCC ENCLOSED
Price Reduction Schedule : AS PER SCC & GCC & TENDER CONDITIONS.
Performance Bank Gaurantee : AS PER CLAUSE NO 24 OF GCC ENCLOSED.
Other Contractual Stipulations: AS PER SCC & GCC & TENDER CONDITIONS.
General Conditions of Contract : ENCLOSED
Special Conditions of Contract : AS PER ENCLOSED TERMS
Bid Evaluation Criterion:
AS PER ENCLOSED TERMS
PART-II
PRICED BID (Schedule of Rates): Bidders shall submit the Price Bids strictly as per the format attached with this tender. Bidders shall download the Schedule of rate (SOR) attachment from the e-tender portal and shall use the same format for attaching/ uploading the SOR/Price Bid in our E-tender Portal. It should contain only the schedule of rates complete with rates duly filled in and no terms & conditions should be put in priced bid. Priced bid containing any new/fresh conditions (not mentioned in the un-priced bid) shall be liable for rejection. Bid must be submitted within the stipulated date and time as indicated in the tender. The bid must be valid for 120 days from the final date of Tender closing. Bid submitted manually through post/courier/Telex/Fax/Telegram will not be acceptable. GAIL assumes no responsibility for non-submission of bids by the bidder through our e-Tendering system on account of delay in the submission at the bidders end. Bidders shall ensure that they submit the bid well before the due date and time of bid submission. GAIL shall not be responsible if bidder is not able to submit the bid on account of failure in network/ internet connection at bidders end. Bidder shall obtain the digital certificate (class 3) on their own and GAIL is not at all responsible for bidder not having acquired the Valid Digital Certificate. The Bidders may refer to our addendum to ITB for getting the valid digital certificate. Any bidder who wishes to quote against this tender may download the bidding document from GAIL’s website (https://etender.gail.co.in) and submit the Bid complete in all respect online on this website i.e https://etender.gail.co.in as per terms & conditions of this tender on or before the due date and time along with an undertaking that the contents of the Bidding Document have not been altered or modified. SUBMISSION OF SCANNED COPIES OF CERTIFICATES/ DOCUMENTARY
EVIDENCES:
The bidders are required to submit scanned copies of all certificates/documentary evidences towards the proof of meeting the stated Bidder’s Eligibility criteria along with the other requisite documents through e-Tender system: Scanned copies of all the relevant documents viz. EMD, Work order, execution certificate and all the documents as mentioned in the Tender.
Scanned copy(ies) of partnership deed (in case of partnership firm) and Articles of association in case of limited company and power of attorney.
1. Copy of balance sheet and P & L statement duly signed and stamped by auditors
2. Scanned copy of an undertaking (by the bidders who quotes by down loading the tender from web site) stating that “The contents of the Tender Document have not been modified or altered by M/s ………… (Name of the bidder with complete address). In case, it is found that the tender document has been modified / altered by the bidder, the bid submitted by the M/s ………… (Name of the bidder) shall be liable for rejection”.
Non-submission of the Scanned copies of the requisite certificates/documents shall render the bid non-responsive and shall be liable for rejection. Please note that this is a zero deviation tender. Bidders are advised to strictly confirm compliance to tender conditions and not to stipulate any deviation / conditions in their offer. Subsequent to bid submission, GAIL will not seek confirmations / clarifications and any bid(s) not in line with tender conditions shall be liable for rejection. Bidders are also requested to submit the documents / confirmations strictly as per the check list enclosed in the tender document. Bidders may depute their authorized representative to attend the bid opening. Bidders selected for opening of their priced bid shall be informed about the date and time of price bid opening. Any change in bid after due date of submission of tender is not allowed.
Bidders are advised in their own interest to ensure that their bids are submitted well before the closing date and time of the tender as the e-tendering system will not allow submission of the bid once the closing date and time of the tender has reached. The Bidder is required to submit the bid along with their covering letter under letter head disclosing the name and designation of authorized person signing the bid, complete postal address of firm / company, telephone no., fax no., e-mail etc.
GAIL reserves the right to accept or reject any or all bids received, at its absolute discretion, without assigning any reason whatsoever. Thanking You, For GAIL (India) Limited Dy.Manager(C&P) E-Mail: [email protected] NOTE: 1. Bidders are requested to fill all the Annexures as enclosed in the tender documents. Bidders must digitally sign all the attachment of tender document. 2. Bidders are requested to go through the document named: “addendum to ITB” which has been made available in our tender. This document shall over-ride & supersede any of the clause(s) found contradictory/conflicting elsewhere in the tender documents. This documents aims at providing guidelines / Instruction to bidders for submitting their bids through e-tendering System.
CHECK LIST TO BE SUBMITTED ALONGWITH BID
1. Name of company: 2. Name of owner / partner: 3. Date of incorporation (should be atleast three years old). 4. Registration No. with Govt. if any : 5. PAN No. (enclose copy) 6. Address and location: a) Office b) Works 7) Communication Facility: Telephone No./ Fax No. If any: 8) Details of similar type of jobs done earlier (Scanned Copy of Duly Notarised Work Order as per BEC) 9) PF No. & detail from Regional PF Commissioner. (Scanned Copy of Duly Notarised PF registration Certificate) 10) Scanned Copy of Audited Balance Sheet/Profit & Loss Account as per BEC 11) Scanned Copy of EMD. 12) Scanned Copy of Power Of Attorney. 13. Scanned Copy of Service Tax Registration Certificate.
All above documents are to be digitally Signed & submitted along with Bid.
Instruction to Bidders 1.GAIL (India) Limited, Usar - LPG Recovery Plant, At post Malyan, Tal. Alibag, Dist.Raigad Pin-402203 (having its registered office at 16, Bhikaji Cama Place, New Delhi-110066), hereinafter called 'GAIL' invites you to submit sealed bids "RATE CONTRACT FOR VIBRATION MONITORING" FOR LPG RECOVERY PLANT, USAR,from reputed & eligible bidders(s) under single stage two bid system, as per scope of supply, works & services, specifications and terms & conditions as specified in this RFQ and its attachments. This bid document is also available on our website www.gailonline.com in E-Tenders portal 2.EMD As a part of its bid the bidders shall submit Earnest Money Deposits (EMD) amounting to Rs. 26000/-(Rupees Twenty Six Thousand only) in the form of Banker's Cheque (from a bank situated/located in Alibag in favour of GAIL (India) Ltd., payable at SBI Alibag only) or Demand Draft [in favour of GAIL (India) Ltd., payable at SBI,Alibag Only] or Bank Guarantee strictly as per format attached with this RFQ and in line with instructions contained here-in-after in this RFQ/Bid Document. The EMD is required to protect the GAIL against the risk of bidder's conduct which would warrant the security forfeiture pursuant to provisions as specified here-in-after. The EMD, if in the form of Bank Guarantee, shall be issued by any Indian Nationalized Bank or any scheduled bank or a branch of an International Bank situated in India and registered with Reserve Bank of India as scheduled foreign bank in case of Indian bidder and from any reputed International Bank strictly in the form provided in the bid document and valid for two months beyond the validity of the bid. Any bid not secured in accordance with above provisions and/or EMD not in the prescribed form and/or format may be rejected by the GAIL as non-responsive pursuant to provisions of RFQ as specified here-in-after. EMD of unsuccessful bidders will be discharged / returned as promptly as possible, but not later than 30 days after the expiry of the period of bid validity prescribed by the GAIL, pursuant to provisions of RFQ as specified here-in-after. EMD of successful bidder(s) will be discharged upon the bidder's submission of unqualified acceptance of order/executing the Contract and furnishing the 'Contract
Performance Security' deposits (SD) pursuant to provisions of contract/RFQ as specified here-in-after. The bidder's EMD may be forfeited : a) If a bidder withdraws its bid during the period of bid validity or b) In the case of successful bidder, if the bidder fails; i) to submit unqualified acceptance of award & execute the Contract agreement in accordance with provisions of RFQ as specified here-in-after. ii) to furnish Contract Performance Security deposits (SD) in accordance with provisions of RFQ as specified here-in-after. Central Public Sector Undertaking of Govt. of India (CPSUs) are exempted from submission of EMD. Firms registered with NSIC are exempted from furnishing EMD, provided they are registered for the tendered items, works & services and upto the monetary limit they intend to quote, provided further that they submit a copy of the current and valid registration certificate for the quoted item(s), works & services with requisite monetary value, duly attested by Notary Public, alongwith its bid(s). GAIL reserve right to verify the registration certificate provided, with relevant authorities. Bids of bidders, who claims exemption of submission of EMD against NSIC registration, which is not valid or not for tendered and/or quoted materials, works & services and/or not of requisite monetary limits, shall be summarily rejected. Subject to exemption permissible as above, offers without EMD will not be considered and will be summarily rejected. Provisions of 'EARNEST MONEY' as specified in Para 6 of 'GENERAL CONDITIONS OF CONTRACT' (GCC) and else where in the bidding document including 'SPECIAL CONDITIONS OF CONTRACT' (SCC), if any, may also be referred in this regard. your bank detail is also required alongwith EMD :- i) Bank Account No. ii) Bank Name iii) Branch Code iv) Address of the Branch 3.The following are to be uploaded along with the other documents as attachment which form part of bid or tender in E-Procurement C folder site only. Necessary & Relevant 'Documentary Proof/Evidence', duly notarized by Notary Public, in support of bidder's claim for meeting 'Bid Evaluation Criteria' (BEC) as per provisions of BEC and as
specified & included in BEC specified in the Bidding Document. c) Complete techno-commercial details as per requirement of technical specifications and commercial terms & conditions of the bid document. d) 'Letter of Authority' as per proforma attached with bid document. i) Any other document/information/data/Sample(s), if any, as may be required under the provisions of this bidding document, samples if any shall be submitted in physical form. Further, any bid not prepared & submitted as per provisions of this bidding document may be rejected by GAIL. 4. Bid(s) shall be valid for 4 (Four) Months from bid due date. A bid for a shorter period shall be rejected as a non-responsive bid. GAIL may solicit bidder's consent for extension of period of validity of bid. A bidder granting the request will neither be required nor permitted to modify its bid while confirming extension of the bid validity. 5. This bidding document is not transferable. 6. Rate/price once quoted will not be open for any subsequent change/revision/adjustment/revamping. Any change in rates/prices or substance of the bid subsequent to Bid due date and time, opening of bid or during evaluation of bid shall render the bid liable for rejection and forfeiture of EMD. 7. Bidder shall bear all costs associated with preparation & submission of its bid including preparation and submission of EMD against this bidding document. 8. Incomplete offer and/or offers not as per terms and conditions of this bidding document including conditional offers may be rejected by GAIL. 9. The bid prepared by bidder & all correspondence thereto shall be written in English language only. 10. A bidder seeking any clarification to the bidding document may notify the same in writing. GAIL will respond to such queries which are received 7 days prior to the deadline for submission of bid without disclosing source of query.
11. Bidders are expected to examine instructions, forms, terms & conditions specified in the bidding document. Failure on the part of a bidder to furnish any information required in the bidding document and/or non submission of documents/information as required in the bidding document shall be at bidder's risk and may result in rejection of the bid. Technical specifications of quoted/offered scope of supplies, works & services shall be strictly as per Bid /Tender Document based on commercial terms & conditions specified in the bid/tender document. In case of any unavoidable deviations, same shall be spelt out clearly by bidder in its bid under the heading 'Techno-commercial Deviations' separately (as Technical & Commercial) in Unpriced part of its bid. 12. GAIL at its discretion, on giving reasonable notice by e-mail to all prospective bidders, extend the bid due date & time, in which case all rights & obligations of GAIL & the bidder(s) previously subject to the Bid Due Date & Time, shall thereafter be subject to the new Bid Due Date & Time, as is extended. 13. No bid shall be modified or withdrawn subsequent to deadline for submission of bid. Any modification or withdrawal of bid subsequent to deadline for submission of bid shall render the bid liable for rejection and forfeiture of EMD. 14. Alternative bids & Conditional bids will not be accepted. 15. The bidder shall quote in the enclosed 'Bill of Quantity & Schedule of Rates' the all inclusive 'unit prices/rates' and 'Total prices/amount' and the other details for each item separately in a manner as described in 'Bill of Quantity & Schedule of Rates' & elsewhere in the Bid document. The rates/prices quoted shall be "COMPOSITE & FIRM" and shall remain unchanged during the currency of the contract. Rate of statutory taxes, duties, levies etc. included in quoted prices/rates must be specified clearly in the bid. 16. Bidder(s) are advised to ensure that their offer is on single bidder point responsibility basis & is complete in all respect as specified in Bid Document. 17. Bidders may note that all payment shall be released as per provisions specified in 'Special Conditions of Contract' (SCC).
18.The GAIL will open the bids at the specified venue, date & time of opening of bids in the presence of bidder's representatives (duly authorized by a competent person and having the Letter of Authority), who choose to attend. The bidders' representatives, who are present, shall sign a register evidencing their attendance.
The bidder's name, modifications, bid withdrawal(s) and presence or absence of the requisite EMD and such other details as the GAIL, at its discretion, may consider appropriate will be announced & recorded at the time of opening of Bid. 19. The Bidder's claim for meeting the BEC: First the experience details and financial capabilities of the Bidders, as specified in Bid Evaluation Criteria (BEC) shall be examined to determine whether the Bidder(s) meet the 'Bid Evaluation Criteria' (BEC). Only Bids determined as meeting the 'Bid Evaluation Criteria' mentioned in RFQ shall be taken up for further evaluation (techno-commercial). 20. Prior to the evaluation and comparison of prices GAIL will determine the substantial responsiveness of each Bid to the Bidding Document. 21. Bids not conforming to Scope, technical specifications and commercial requirements as mentioned in the bid document may be rejected. 22. The price bid(s) of the substantially responsive bidders will only be opened for evaluation, comparison of prices & finalization of order. The date of opening of priced bids will be intimated separately to the bidders whose bid(s) have been evaluated substantially responsive (i.e. techno-commercially acceptable) by GAIL. Duly authorized representatives of techno-commercially acceptable bidders will be allowed to attend priced bid opening. The bidder's name, Bid prices, discount(s) offered and such other details as GAIL, at it discretion, may consider appropriate, will be read out at the time of opening of priced bids. 23. Evaluation & comparison of prices/rates shall be done on OVERALL QUOTED BID AMOUNT BASIS unless specified otherwise in the bidding document. 24. GAIL will award the CONTRACT to the successful Bidder whose Bids has been determined to be the lowest-evaluated, responsive Bid on OVERALL QUOTED BID AMOUNT BASIS unless specified otherwise in the bidding document, provided further that the Bidder is determined to be qualified to satisfactorily perform the CONTRACT.
25. GAIL reserves the right at the time of award of CONTRACT to increase or decrease by up to twenty percent (20%) of the scope of supply specified in the bid document, without any change in Unit price/rates or any other terms and conditions. 26. GAIL reserves the right to accept or reject any bid or all bids without assigning any reasons whatsoever and to annul the Bidding process at any time prior to award of CONTRACT, without thereby incurring any liability to the affected Bidder or Bidders and without any obligation to inform the affected Bidders of the grounds for the GAIL's action. 27. Failure of the successful Bidder(s) to comply with the requirement of submission of unqualified acceptance of order & furnishing of SD as per provisions of order/contract shall constitute sufficient grounds for the annulment of the award, in which event the GAIL may take alternate action at the risk and cost of the successful Bidder(s) & invoke any or all provisions of contract including but not limited to forfeiture of EMD/SD & termination of contract and/or placing the bidder(s) on holiday (for short/long period)/blacklisting as per GAIL's policy in this regard. 28. No bidder shall contact GAIL on any matter relating to its bid from the time of bid closing date to the time the contract is awarded. Any effort by a bidder to influence GAIL's decision in respect of evaluation or finalization of award will render the bid liable for rejection. 29. All correspondence against this RFQ shall be addressed to HoD(C&P), GAIL, Usar clearly specifying Bid Document Number. 30. AGREEMENT (TO BE FILLED, DULY SIGNED AND SUBMITTED ALONG WITH THE UNPRICED PART OF THE BID) It is expressly understood and agreed by and between ...........(the bidder) and GAIL (India) Ltd. (Indian Public Sector Undertaking) that GAIL (India) Ltd., is entering into this agreement solely on it own behalf and not on behalf of any other person or entity. In particular, it is expressly understood and agreed that the Government of India is not a party to this agreement and has no liabilities, obligations or right hereunder. It is expressly understood and agreed that GAIL (India) Ltd. is an independent legal entity with power & authority to enter into contracts solely on its own behalf under the applicable Laws of India and general principals of Contract Law. The ...................(the bidder) expressly agrees, acknowledges and understands that GAIL (India) Ltd., is not an agent, representative or delegate
of the Government of India. It is further understood and agreed that the Government of India is not and shall not be liable for any acts, omissions, , commissions, breaches or other wrongs arising out of the contract. Accordingly ..........(the bidder) hereby expressly waive, releases and foregoes any and all actions or claims, including cross claims, impeder claims or counter claims against the Government of India arising out of this contract and covenants not to sue to Government of India as to any manner, claim, cause of action or thing whatsoever arising out of or under agreement. 31) In case a bidder, to whom this RFQ has been issued by GAIL, is not interested to participate in the bidding process for any reasons whatsoever, such a bidder is requested to return copy of bid document along with 'REGRET LETTER' specifying its intent of 'NOT QUOTING' against the RFQ with reasons of such an action, if any, within the specified BID DUE DATE & TIME. 32) PRICE BASIS: 1) The bidder shall indicate in the enclosed 'Bill of Quantity & Schedule of Rates' the 'unit prices' and 'total prices' and other details for each item separately in a manner as described in 'Bill of Quantity & Schedule of Rates', hereunder & elsewhere in the Bid document Prices/Rates quoted shall be all inclusive with all liabilities on account of statutory taxes, duties & levies and all expenses, labour charges, insurance, overheads, charges for incidental services etc. necessary for execution of tendered & offered scope of supply, works & services throughout the contract duration including extended period, if any. Further, Rates/prices quoted by bidder shall also take care of requirement of boarding, lodging, insurance, salary, etc. of its personnel deployed for execution of all works & services covered under the contract. Wherever necessary it must be clearly understood that GAIL shall not be liable to make any other payment except for the agreed & accepted contract amount as quoted & accepted by GAIL in the form of contract, if awarded. As per prevailing rules the responsibility of payment of 'Service Tax' if applicable, connected with the execution of job under the contract shall be the exclusive responsibility and liability of the 'Service Provider' only. Therefore, the payment of any type and all type of taxes, duties and other statutory levies etc. connected with the execution of job under the contract shall be the exclusive responsibility and liability of bidder.
Bidders may note that quoted prices should be inclusive of all taxes and duties, including 'Service Tax'. However, bidders are requested to indicate rate of Service Tax presently applicable on the tendered works & services, in its bid in UNPRICED BID. The Bidder shall furnish a copy of "Service Tax Registration Certificate" along with the Bid. Alternatively, Bidder shall furnish the same within 'one (01) month' from the date of issue of 'Letter of Acceptance/Work Order' (LOA/WO)' or along with the '1st Invoice'. In case 'Service Tax' is applicable for the awarded works & services, the bidder shall claim the 'Service Tax' indicating rate of abatement / deduction allowed as per the prevailing 'Service Tax Act' in the '1st Invoice' itself. The bidder providing taxable service shall issue an 'Invoice', a 'Bill' or as the case may be, a 'Challan' which is signed, serially numbered, and shall contain the following: (a) The Name, Address and Registration No. of such Person / bidder / Contractor (b) The Name and Address of the Person / Bidder/ Contractor receiving Taxable Service (c) Description, Classification and Value of Taxable Service provided (d) Service Tax Amount Payments to 'Service Provider' for claiming 'Service Tax' amount will be made provided above formalities are fulfilled. In case of any statutory variation in 'Service Tax' during contractual completion period, the bidder/Contractor shall submit a copy of the 'Government Notification' to evidence the rate as applicable on the date of submission of Bid and on the date of revision. Claim, if any, for payment of 'Service Tax' / statutory variation in 'Service Tax', should be raised within '30 days' from the date of issue of 'Government Notification' for payment of 'Service Tax' / differential 'Service Tax', failing which bidder's claim in respect of above shall not be entertained. The rates quoted shall be "COMPOSITE & FIRM" and shall remain unchanged during the currency of the contract including the extended period, if any. A bid submitted with an adjustable price quotation will be treated as non-responsive and rejected.
Present applicable Rate of taxes & duties included in quoted prices shall be specified clearly in the bid for each item separately. GAIL shall pay no escalation of any nature and on any account whatsoever may be under the contract. GAIL shall not issue any form(s) for availing concessions in Taxes & Duties. Statutory variation, in taxes & duties (payable on finished products), if any, within the contractual completion schedule, shall be borne by the GAIL. Prices/rates shall be written both in words & figures. 2) Discounts (in terms of percentage of TOTAL BID AMOUNT), if any, must be offered on TOTAL BID AMOUNT which can be applied on individual item wise basis also. Conditional discount, if offered shall not be considered for evaluation.
Addendum to ITB
Instructions to Bidders for participation in E-Procurement GAIL (India) Ltd., has developed a secured and user friendly system which will enable Vendors/Bidders to Search, View, Download tenders directly from GAIL (India) Ltd. secured website and also enables them to participate and submit Online Bids/Offers in the E-Procurement site directly from the website in secured and transparent manner maintaining confidentiality and security throughout the tender evaluation process and award. Bidders are requested to read following conditions in conjunction with various conditions, wherever applicable appearing with this bid invitation for e-Procurement. The conditions mentioned here in under shall supersede and shall prevail over the conditions enumerated elsewhere in the tender document.
1) How to submit On-line Bids/Offers electronically against E-Procurement tenders?
Vendor/Bidder who wish to participate for E-tenders which are uploaded on GAIL
(India) Ltd. Website https://etender.gail.co.in should follow the following steps which shall permit them to Search, Display/View, Download and Submit their electronic Bids/Offers online in a secured manner ensuring confidentiality.
Vendors/Bidders are advised to read the following instructions for participating in the electronic tenders directly through Internet: i) No Late and delayed Bids/Offers after due date/time shall be permitted in E-
procurement system. No bid can be submitted after the last date and time of submission has reached, however if bidder intends to change the bid already entered may change/revise the same on or before the last date and time of submission deadline .The system time (IST) that will be displayed on e-Procurement webpage shall be the time and no other time shall be taken into cognizance.
ii) Bidders are advised in their own interest to ensure that bids are uploaded in e-
Procurement system well before the closing date and time of bid. iii) No bid can be modified after the dead line for submission of bids. iv)No Manual Bids/Offers shall be permitted. The offers submitted through e-tendering system shall only be considered for evaluation.
2) HOW TO SEARCH, VIEW AND DOWNLOAD E-TENDER? Vendors/Bidders must go to e-tender website https://etender.gail.co.in and logon using their user-id and password. In the case of vendors not possessing the User Id and Password , they can access through Guest Login as guest. This facilitates viewing of tenders in display mode in Collaboration folder (C Folder). If the vendor desires to download the NIT and attached e-tender at this stage, he may download the same for viewing free of cost. Note: All e-tender notices and tender documents are available only in soft copies such as Microsoft Word, Excel ,PDF files. For downloading / viewing PDF files use Adobe 6 Software utility which can be installed free of cost from Vendors home page link by any vendor onto his own computer. 3) PARTICIPATION IN BID, REQUEST FOR USER ID and PASSWORD: To participate in Bid submission, it is Mandatory on the part of Vendor(s) to have User ID and Password. To obtain User ID and Password Vendor/Bidder must open https://etender.gail.co.in site and perform the following steps:
i) Click on button Request User ID (For new Bidders) ii) Fill the on line form and submit. Ensure that the email address given in the
form is valid and active. If you have already been provided with the Vendor Code of GAIL , please mention the 10 digit Vendor code in specified field , Otherwise leave blank.
iii) Ensure that all the mandatory fields( identified with a star mark) are filled in application form for User ID creation.
e-Procurement administrator would take possible care to allot an User id and Password within 4 working days .An Email ( system generated) shall be sent to your email – Id ( mentioned by you in the Registration form) giving details of your User- ID and password. On Receipt of User Id, Please reset the password immediately by logging to our E-tendering site. User Id and passwords are unique to each vendor and the vendor can use the same to view/download/participate in all e-tenders of GAIL. Note: Without login registration I.D vendor cannot participate in e-tender. There will be single login I.D permission for one single vendor. There can be more than one I.D for the same vendor at different location address. Obtaining User Id is an on-going process and is not linked to any particular Bid Invitation (tender). Any vendor willing to participate in GAIL tenders can obtain User Id as described above. Each vendor will get one user id. Vendors are
requested to designate one officer from their organization who will submit bids on line. Vendors are advised to apply for user id at least 7 days prior to the last date of bid submission in their own interests. User ids shall be given within 4 days subject to condition that information furnished by the bidder is compete in all respect. GAIL shall not be responsible for any delays in allocation of user id/password and the ensuing consequences including but not limited to timely submission of bids.
4) WHAT IS A DIGITAL SIGNATURE? This is a unique digital code which can be transmitted electronically and primarily identifies a unique sender. The objective of digital signature is to guarantee that the individual sending the message is who he or she really claims to be just like the written signature. The Controller of Certifying Authorities of India (CCA) has authorized certain trusted Certifying Authorities(CA) who in turn allot on a regular basis Digital Certificates. Documents which are signed digitally are legally valid documents as per the Indian I T Act (2000). 5) WHY IS A DIGITAL SIGNATURE REQUIRED?
In order to bid for GAIL e-tenders all the vendors are required to obtain a legally valid Digital Certificate as per Indian IT Act from the licensed Certifying Authorities (CA) operating under the Root Certifying Authority of India (RCAI), Controller of Certifying Authorities (CCA) of India.
6) HOW TO OBTAIN DIGITAL CERTIFICATE FROM CERTIFYING AUTHORITY
(CA)? Vendors/Bidders cannot submit online Bids/Offers under e-tenders without obtaining valid Digital Certificate from Certifying Agency(C.A). A hyperlink on Vendor/Bidder home page gives link to Controller of Certifying Agency’s (C.C.A.) website from there the bidder can access web sites of various CA sites, using the links provided. One Digital Certificate is valid for specified period and can be used for signing any number of quotations against enquiries issued by GAIL during such validity period. Note: In terms of I.T Act 2000, only a digitally signed document will be considered as valid signed document. The Digital Certificate is issued by C. A. in the name of a person authorized for filing Bids/Offers on behalf of his Company. The certificate is installed / stored in his computer or preferably received by him (his authorized person) in form as USB token. a Vendor/Bidder can submit their Bids/Offers On-line only after digitally signing the bid/documents with the above allotted Digital Signatures.
7)STEPS FOR OBTAINING DIGITAL CERTIFICATE :
Digital Certificate can be obtained by the following steps:
i) Visit the site of the licensed CA* using internet browser. ii) Apply for a class 3 Digital Certificate for the designated individual with the
name of Organization. Ensure the Digital Certificate is legally valid in India. iii) For making payment and submission of documents required for issue of the
Digital Certificate , follow the instructions on the CA's website. iv) Use the class 3 Digital Certificate thus obtained for online bidding on GAIL e-
Procurement site. v) Digital Signature shall be obtained from Certifying Authority (CA) only as
certificates obtained thru Agent or Sub CA may not work with our e-tendering system. Bidders are advised to obtain Digital Certificate ( Class III) directly from certifying authorities.
*Links to some licensed CA's are provided below 1. http://www.ncodesolutions.com 2. http://www.safescrypt.com/ 3. http://www.tcs-ca.tcs.co.in/ 4. http://www.mtnltrustline.com/
8) PRE-BID CONFERENCE: Subsequent to opening of bids, GAIL may not seek clarifications. Therefore, clarifications, if any, are to be sought by the bidders during the pre-bid conference . During the pre-bid conference, GAIL may also arrange demonstration of the e-Procurement portal to the interested vendors. 9) TENDER FEE: Not applicable. 10) EARNEST MONEY DEPOSIT
Bidders are required to submit the EMD in original in the prescribed formats and in the manner prescribed in the tender at the time of bid submission in Sealed Envelope superscribing the description of tender, tender no., due date & time etc. on or before the final due date & time fixed for submission of bids, failing which the bid will be rejected irrespective of their status/ranking in tender and notwithstanding the fact that a scanned copy of EMD was earlier uploaded/submitted by the bidder. Bidder shall also attach a scanned copy of EMD in C-Folders in the EMD folder in our e-tendering system.
11) SUBMISSION OF DOCUMENTS: Bidders are required to upload all Tender forms and supporting documents which
form part of the bid/tender in the e-Procurement (C-Folders) site only. However, documents specified to be submitted physically viz: EMD etc. need to be submitted in a sealed envelope in accordance with the method described in RFQ. Bidder shall ensure that all the documents relevant to bid are uploaded in time and failure to upload the same before bid submission date is the sole responsibility of bidder. Under no circumstances, GAIL shall entertain any request for acceptance of bid documents in physical form, which were required to be uploaded in e-form.
Note: 1) Bidder is required to save/store their bid documents for each item into their computers before submitting their bid into e-tender box. 2) Bidder is required to fill up the price/rate strictly in the Schedule of Rate(SOR) attached with the tender. Inadvertently, if a document is uploaded in Collaboration Folder (C Folder) by the bidders, such document can be deleted by the Bidder and in it’s place a new/modified document can be uploaded. The new/modified document will be required to be signed digitally. Where two similar documents are existing in the folder, the latest version of the document shall only be taken into cognizance for evaluation and earlier versions shall be ignored. Bidders are requested to upload small sized documents preferably ( upto 2 MB) at a time to facilitate easy uploading into e-Procurement site. GAIL does not take any responsibility in case of failure of the bidder to upload the documents within specified time of tender submission. 12) PRICES, OTHER DOCUMENTS AND DIGITAL SIGNATURE: The Prices are to be submitted online strictly as per the Schedule of Rates(SOR). GAIL shall not be responsible for any failure on the part of the bidder to follow the instructions. Un-priced techno-commercial bid document should be placed in the private area earmarked in the C-folder. Before the bid is uploaded, the bid comprising of all attached documents should be digitally signed using digital signatures issued by an acceptable Certifying Authority (CA) in accordance with the Indian IT Act 2000. If any modifications are required to
be made to a document after attaching digital signatures, the digital signature shall again be attached to the modified documents before uploading the same. The Authenticity of above digital signatures shall be verified through authorized CA after bid opening and in case the digital signature is not authorized/valid, the bid will be rejected. Bidder shall be responsible for ensuring the validity of digital signatures and proper usage of the same by responsible persons who can bind the bidder. Scanned copy of Power of Attorney of the signatory issued by the bidding company should be submitted on line along with other documents as per tender conditions. 13) PRICES: The bidder needs to enter the prices strictly as per the SOR format provided in our E-Tender. Bidder Shall attach the duly filled SOR file in our e-tendering system. No new conditions shall be added by the bidder. 14) SUBMISSION AND OPENING OF BIDS: The bid along with all the copies of documents should be submitted in soft copies as MS WORD, MS EXCEL,PDF or Scanned form in GAIL e-Procurement portal. Bidders are advised to restrict the individual file size up to 2 MB.
15) LAST DATE FOR SUBMISSION OF BIDS: System does not allow for submission of bids beyond the deadline for bid submission. However, if the bidder for some reason intends to change the bid already entered, he may change/revise the same on or before the last date and time of submission. The system time displayed on GAIL’s e-Procurement webpage shall be final and binding on the bidders for all purposes pertaining to various events of the subject tender and no other time shall be taken into cognizance. Bidders are advised in their own interest to ensure that bids are uploaded in e-Procurement system well before the closing date and time of bid. Bidders must use any computer having Windows 2000 or Windows XP versions or higher of Window operating system and an internet Web Browser version Internet explorer V6.0 or higher recommended. 16) Proxy: If any bidder is unable to access GAIL’s e-Procurement site or Bid Documents, the bidder may please check whether they are using proxy to connect to internet or their PC is behind any firewall and may contact their system administrator to enable connectivity. Please note that Port 443 and Port 8443 should be enabled on proxy/firewall for HTTPS connectivity. Dial-up internet connectivity without Proxy settings is another option.
1
BID EVALUATION CRITERIA
Bidder shall meet the following qualifying requirements failing which the offer shall not be considered for further evaluation : 1. EXPERIENCE:- Bidder should have successfully completed at least one work of similar nature of CONTRACT FOR VIBRATION MONITORING, VIBRATION ANALYSIS & TRENDING OF ROTATING AND RECIPROCATING MACHINES, having value of Rs. 3.2 Lacs or more in Government / PSU / Reputed Private Organizations in any of the last five years. Proof of copy of Work Order duly Notarised from notary Public to be attached. 2. TURNOVER: The annual turnover of the bidder should be Rs 3.2 Lacs or more in any of the firve preceding financial years. Bidder must submit the turnover proof by providing audited balance sheet and Profit & Loss account duly certified by chartered Accountant. 3. PF REGISTRATION: Bidders must have permanent EPF Account in its name. Documentary proof duly Notarised from notary Public to be attached.. 4. EMD: Submission of EMD in the form as indicated in the tender document Rs.26000/-
This Questionnaire duly filled in should be submitted along with each copy of Unpriced Bid. Confirmation given hereunder to various Terms & Conditions should not be repeated elsewhere in the Bid. ALL THE COMMERCIAL TERMS & CONDITIONS SHOULD BE INDICATED IN THIS FORMAT ONLY. IF REQUIRED DETAILS INCLUDING DEVIATION TO GCC/SCC, IF ANY, SHOULD BE INDICATED AS AN ANNEXURE TO THIS FORMAT.
Sl. No. Description Bidder's Confirmation
1. It is noted that deviations to terms & condition shall lead to loading of prices, in case specified or rejection of offer, as per provisions of the Bid Document.
2. Ensure and confirm that unit prices quoted in 'Schedule of Rates' are basis of provision of bid document for the tendered scope of supply, works & services.
3. Confirm that the offer shall remain valid for acceptance for 04 months from Final Bid Due date as per provisions of the Bid Document..
4. Confirm acceptance of Completion Schedule as per requirement specified in Bid Document to be reckoned from date of issue of Fax of Intent (FOI)/LOA/WO, whichever is issued first.
6. Indicate present rate of Service Tax, if applicable & payable extra, on the quoted works & services
7. Confirm acceptance of Price Reduction Schedule (PRS) for delay in completion/delivery beyond contractually agreed completion schedule as specified in the Bid Document.
8. Confirm that in case of delay in completion beyond Contractual completion Date, the invoice shall be submitted for the amount duly reduced to the extent of PRS as per provisions of bidding document.
9. Confirm in case of delay in completion beyond Contractual completion schedule any new or additional taxes and duties imposed, after contractual completion schedule shall be to bidder's account.
10. Confirm acceptance of Terms of payment as specified in the Bid Document. Payment terms indicated in Bid Document do not provide for any advance payment to be made to the Bidder(s). Pls. note that all payments against an award finalized against the bid shall be released against submission of: a) Unqualified acceptance of Purchase Order. b) Contract Performance Security (CPBG) @ 10% of total order/contract value as specified in the Bid Document. BG, if provided shall be valid for a period of 3 months beyond the guarantee / warranty period/Defect Liability Period as per provisions of bid document. c) Execution of contract agreement as per provisions of bid document.
11. i) Confirm quoted price will remain firm and fixed till complete execution of the order. Fax of Intent (FOI)/Letter of Acceptance/Work Order (LOA/WO) shall be placed within offer validity, as Notification of Award of Contract.
ii) If variable, confirm price variation formula with base indices and maximum ceiling in terms of percentage of total quoted bid amount.
12. Confirm acceptance to provisions of DEFECT LIABILITY PERIOD (DLP) as per provisions of Bid Document.
13. Confirm that Contract Performance Security (SD) for 10% of total contract value shall be furnished within 15 days of fax of Intent (FOI)/ Letter of Acceptance/Work Order (LOA/WO) as per terms of Bid Document.
14. a) Confirm acceptance in toto of the Terms & Conditions contained in : i)Instruction to Bidders (ITB) & its addendum ii)General Condition of Contract (GCC) iii)Special Conditions of Contract (SCC), if applicable iv)All other commercial documents/ attachments of Bid Documents.
b) In case of reservations, confirm that clause wise comments deviations sought have been specified as annexure to this format.
c) All the terms & conditions have been indicated in this format (including annexure, if any) and have not been repeated in the bid elsewhere. It is noted that terms & conditions indicated elsewhere including any printed Terms & Conditions, shall not be considered by GAIL.
15. Confirm unqualified acceptance to provisions of Force Majeure & Resolution of Dispute / Arbitration Clauses of Bid Document.
16. All correspondence must be in English Language only.
17. Please furnish details of EMD, if applicable as per provisions of RFQ/Bid Document : a) EMD (DD/BC/BG) No. & Date b) Value c) Validity d) Name & address of issuing Bankers.
18. Indicate Name & Contract Telephone / Fax No. of Person(s) to whom queries, if any, are to be addressed against you bid.
19. GAIL reserves the right to make any change in the terms & conditions of the Bid Document and to reject any or all bids including those received late or incomplete.
20. Confirm that all Bank charges, associated with payments, shall be to respective account.
21. Furnish your SERVICE TAX Registration No. 22. Confirm that you are neither on ‘HOLIDAY’ or
‘BLACKLISTED’ by GAIL or any other Government Deptt., Central Public Sector Undertakings (CPSUs) or any Government Agency. If, yes, pls. furnish relevant details & documents in this regard.
23. Bidder confirms that he will bear all income tax liability both for corporate & personal tax against the contract, if awarded.
24. Bidder confirms that the they have understood the magnitude of scope of supply, works & services as specified in the bidding document & its attachment clearly and have assessed the site conditions in totality, before submission of quote against the said RFQ/Bid Document.
25. Bidder confirms that the they have understood the provisions of AHR clause specified in the bidding document and further understand that AHR items, if declared in contract, shall be regulated as per relevant provisions of GCC & SCC in this regard.
BIDDER CONFIRMS THAT IN CASE OF CONFLICTING VERSION OF VARIOUS TERMS & CONDITIONS AT DIFFERENT PLACES THE CONFIRMATION FURNISHED AS ABOVE SHALL BE CONSIDERED OVER-RIDING AND FINAL AND ANY OTHER DEVIATION INDICATED ELSEWHERE SHALL BE TREATED AS REDUNDANT.
After examining/reviewing the Bidding Documents for -------------------------------------, including technical specifications, drawings, General and Special Purchase Conditions and schedule of rates etc. the receipt of which is hereby duly acknowledged, we, the undersigned, pleased to offer to execute the whole of the Job of …………… ……… and in conformity with, the said Bid Documents, including Addenda Nos. ____________.
We confirm that this bid is valid for a period of ____ ( ) months from the date of opening of Techno-Commercial Bid, and it shall remain binding upon us and may be accepted by any time before the expiration of that period.
If our bid is accepted, we will provide the performance security equal to 10% (ten per cent) of the Contract Price, for the due performance with in fifteen days of such award.
Until a final Agreement is prepared and executed, the bid together with your written acceptance thereof in your notification of award shall constitute a binding Agreement between us.
We understand that Bid Document is not exhaustive and any action and activity not mentioned in Bid Documents but may be inferred to be included to meet the intend of the Bid Documents shall be deemed to be mentioned in Bid Documents unless otherwise specifically excluded and we confirm to perform for fulfillment of Agreement and completeness of the Work in all respects within the time frame and agreed price.
We understand that you are not bound to accept the lowest priced or any bid that you may receive.
SEAL AND SIGNATURE
DATE:
Duly authorized to sign bid for and on behalf of ____________________________________
(SIGNATURE OF WITNESS)
WITNESS NAME:
ADDRESS:
PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT/ BID SECURITY (To be stamped in accordance with the Stamp Act)
Ref............... Bank Guarantee No......... To Date...................... M/S GAIL(India) LTD. LPG Recovery Plant, Usar Tal: Alibag, Dist: Raigad Pin: 402 203 Maharashtra
Dear Sir(s),
In accordance with Letter Inviting Tender under your reference No___________ M/s.______________________________ having their Registered / Head Office at _________________________(hereinafter called the Tenderer) wish to participate in the said tender for _________________________________________________________________ As an irrevocable Bank Guarantee against Earnest Money for the amount of ______________ is required to be submitted by the Tenderer as a condition precedent for participation in the said tender which amount is liable to be forfeited on the happening of any contingencies mentioned in the Tender Document.
We, the ____________________________________ Bank at_____________________________ having our Head Office ________________________________________________________ (Local Address) guarantee and undertake to pay immediately on demand without any recourse to the tenderers by GAIL (India) Ltd., the amount________________ ____________________ without any reservation, protest, demur and recourse. Any such demand made by GAIL, shall be conclusive and binding on us irrespective of any dispute or difference raised by the Tenderer.
This guarantee shall be irrevocable and shall remain valid upto ____________ [this date should be 6 months after the date finally set out for closing of tender]. If any further extension of this guarantee is required, the same shall be extended to such required period on receiving instructions from M/s.__________________________________________________________________________ whose behalf this guarantee is issued.
In witness whereof the Bank, through its authorised officer, has set its hand and stamp on this ___________day of ____________200 __at____________.
WITNESS (SIGNATURE)
(SIGNATURE) (NAME)
Designation with Bank Stamp (OFFICIAL ADDRESS)
Attorney as per Power of Attorney No.________ Date:________________________
PROFORMA OF BANK GUARANTEE FOR CONTRACT PERFORMANCE SECURITY
M/s __________________________________________________________________ have been awarded the work of ___________________________________________________________ for GAIL ( INDIA) LTD., LPG Recovery Plant, Usar Tal: Alibag, Dist: Raigad Pin: 402 203Maharashtra The Contracts conditions provide that the CONTRACTOR shall pay a sum of Rs._____________ (Rupees as full Contract Performance Guarantee in the form therein mentioned. The form of payment of Contract Performance Guarantee includes guarantee executed by Nationalised Bank, undertaking full responsibility to indemnify GAIL (INDIA) LTD., in case of default.
The said_______________________________________________ has approached us and at their request and in consideration of the premises we having our office at ______________________________ have agreed to give such guarantee as hereinafter mentioned.
1. 1. We ___________________________________________________________________ hereby undertake and agree with you that if default shall be made by M/s__________________________________ in performing any of the terms and conditions of the tender or in payment of any money payable to GAIL ( INDIA) LTD. We shall on demand pay without any recourse to the contractor to you in such manner as you may direct the said amount of Rupees _____________________________ only or such portion thereof not exceeding the said sum as you may from time to time require. 2. 2. You will have the full liberty without reference to us and without affecting this guarantee, postpone for any time or from time to time the exercise of any of the powers and rights conferred on you under the contract with the said _____________________________________ and to enforce or to forbear from endorsing any powers or rights or by reason of time being given to the said __________________________ which under law relating to the sureties would but for provision have the effect of releasing us. 3. 3. Your right to recover the said sum of Rs.____________________________________ (Rupees_______________________________________) from us in manner aforesaid will not be affected or suspended by reason of the fact that any dispute or disputes have been raised by the said M/s.___________________________ and/or that any dispute or disputes are pending before any officer, tribunal or court. 4. 4. The guarantee herein contained shall not be determined or affected by the liquidation or winding up dissolution or changes of constitution or insolvency of the said but shall in all respects and for all purposes be binding and operative until payment of all money due to you in respect of such liabilities is paid.
5. 5. This guarantee shall be irrevocable and shall remain valid upto______________ If any further extension of this guarantee is required, the same shall be extended to such required
period on receiving instruction from M/s.___________________________________________________ on whose behalf this guarantee is issued.
1. 6. The Bank Guarantee’s payment of an amount is payable on demand and in any case within 48 hours of the presentation of the letter of invocation of Bank Guarantee. Should the banker fail to release payment on demand, a penal interest of 18% per annum shall become payable immediately and any dispute arising out of or in relation to the said Bank Guarantee shall be subject to the jurisdiction of Alibag Courts. 2. 7. We have power to issue this guarantee in your favour under Memorandum and Articles of Association and the undersigned has full power to do under the Power of Attorney dated ___________ granted to him by the Bank.
Yours faithfully,
___________________________Bank By its Constituted Attorney
Signature of a person duly authorised to sign on behalf of the Bank.
SPECIAL CONDITIONS OF CONTRACT (SCC):
1.0 GENERAL:- 1.1 Special conditions of contract shall be read in conjunction with the General Conditions
of Contract, specifications of work, drawings and any other document forming part of this contract wherever the context so requires.
1.2 The provision(s) of the Special Conditions of Contract shall be deemed to override the provision(s) of General Conditions of Contract only to the extent of such repugnancies or variations in the Special Conditions of Contract as are not possible of being reconciled with the provisions of General Conditions of Contract.
1.3 The materials, design and workmanship shall satisfy the applicable relevant Indian Standards, the job specifications contained herein and codes referred to. Where the job specifications stipulate requirements in addition to those contained in the standard codes and specifications, these additional requirements shall also be satisfied.
2.0 SCOPE OF WORK Intent of the contract is to carry out comprehensive predictive maintenance of the rotating & reciprocating equipments in the plant, to ensure excellent health of the various equipments and timely condition monitoring for diagnosis of the any performance deviation. Thus the scope of the contract will encompass all facets etc. of condition monitoring and contractor shall provide the services accordingly.
The scope of work would be in general and not limited to the following:
2.1 SCOPE OF WORK / NATURE OF WORK:- 2.1.1 The scope/nature of work shall broadly, include but not limited to the following
activities:-
1) Vibration History. 2) Vibration trending. 3) Analysis of findings. 4) Identification of problems. 5) Recommendation for remedial measures. 6) Vibration critically report. 7) Vibration follow-up. 8) Special data acquisition / analysis. 9) In situ dynamic balancing. 10) Reporting / Compiling.
2.1.2 The work is to be carried out on fortnightly basis as indicated in the Schedule of Quantity in Annexure- 1 (SCC). In specific cases, the coverage of equipments / periodicity of monitoring & quantum of work in each fortnight may be altered at the sole discretion of Engineers In Charge (EIC).
2.1.3 In addition to the above, following condition monitoring activities may be required to be carried out as per the requirement and at the sole discretion of EIC.
Data acquisition / Plot generation / Vibration analysis / Reporting for. 1. Vibration monitoring / analysis of pipe lines, pipe loops etc. 2. Field balancing of rotating equipments. 3. Bode’s analysis 4. Cascade / Water fall analysis. 5. Polar analysis 6. Orbit analysis
2.1.4 For individual equipment, vibration data (no. of points and locations) are to be collected in such a way that it should reflect the overall health of the equipment. For better identification, proper marking is to be done on the body of the equipment from where the vibration data would be collected. Decision of EIC in this regard, shall be final and binding on the contractor.
2.1.5 In case of plant requirement, the contractor may have to carry out vibration monitoring / analysis for some equipments, vessels etc. which may not be specifically included in the contract. In case, such extra works go beyond vibration monitoring of 50 nos. of points in a year, reasonable rate as jointly agreed by the EIC & contractor would be paid to the contractor beyond 50 nos. of such extra points in a year.
2.1.6 In case of emergent plant requirement and/or alarming vibration pattern, the contractor is required to mobilize manpower at site, within 24 Hrs. from the date/time of telephonic and/or written information from EIC. No. extra payment would be made for such work beyond SOR rates for the work carried out during such emergency. In such cases, necessary diagnostic analysis is to be carried out as early as possible and report / recommendation is to be submitted expeditiously for prompt corrective action at our end.
2.1.7 Incase, any additional consultancy/reference is required to supplement the contractor’s scope of work, same is required to be arranged by the contractor without any additional financial implication.
2.2 SUBMISSION OF REPORTS: 2.2.1 Two types of reports as indicated below are to be submitted for the condition
monitoring work for each fortnightly visit.
1) Preliminary report 2) Final report
Preliminary report may be submitted in A-4 size plain paper. The final report is to be submitted in two copies in a presentable and professional manner in hard & soft form. The hard copy of the final report shall be duly bound in durable covers.
2.2.2 The preliminary report should be submitted at the end of each fortnightly visit The preliminary report shall cover data related to all monitoring done in the fortnight with recommendations for rectification work in case, any abnormality is observed. In the event of any abnormal increase of vibration or any other abnormality in any M/c, the analysis should be augmented with “signature analysis” or more advanced analysis to reach to the root of the problem. Copy of all such analyses shall be the part of the preliminary report.
2.2.3 During the fortnightly visit, the visiting engineer shall bring to the notice of EIC, in writing, each abnormality, he encounters during the course of his work, for corrective
measures. In case, the corrective action is completed, the equipment is to be re-monitored till satisfactory health of the equipment is established. The visiting Engineer may have to stay one or two days more for such follow up & re monitoring work. For such work, no extra payment shall be made. Based on the finding and subsequent corrective action, a health improvement report is to be generated by the contractor for each fortnight, which would be the part of the preliminary report.
2.2.4 The final fortnightly report shall be submitted in a comprehensive manner within a week or before, from the date of completion of the fortnight visit. The report shall essentially cover the followings :
1) Details of all monitoring done in the fortnight. 2) Criticality analysis based on the data acquisition. 3) Vibration trend analysis of each equipment with at least 10 nos. of previous
vibration data. (Initially, the data from the last reports are to be taken.) 4) Recommendations in respect of specific maintenance work required to be carried
out in equipment based on the study of trend and criticality analysis.
2.2.5 The formats for preliminary reports would include all vibration data, viz. vibration amplitude, displacement, velocity, acceleration; spike energy, signature analysis etc. The formats for final report shall be jointly designed by EIC & the contractor for best reporting and understanding of the health of each M/c.
The agreed format once adopted may be altered at GAIL’s discretion if so felt during the tenure of contract and the same shall be complied with by bidder without any reservation or financial implication.
2.2.6 The nature of reports submission may be altered at GAIL’s discretion if considered necessary during execution of contract. Without submission of the detailed final fortnightly report the job will be treated as incomplete.
2.2.7 For the purpose of monitoring & reporting, the equipment classification & severity rating as per ISO-2372/ latest relevant international codes, is required to be worked out by the contractor and shall be finalized in consultation with EIC.
2.3 DEPLOYMENT OF MANPOWER: 2.3.1 The contractor shall deploy sufficient manpower for expeditious completion of the
works scheduled in each fortnight.
2.3.2 The engineer / expert to be deployed for monitoring / analysis minimum should have minimum qualification of diploma in Engineering and should possess minimum 3 years of inline experience. In exceptional cases, non diploma holder with exceptional experience and competency in the field may be considered. Prior to deployment, bio data & details of experience of the personnel is to be submitted to EIC and only after acceptance, the personnel should be deployed for the work.
2.3.3 The contractor is required to depute engineer / expert at the beginning of the every fortnight to complete the vibration data collection, study and submit the preliminary report. They may be required to stay at site to conduct the follow-up vibration analysis as per his report. After the submission of health improvement report engineer / expert should leave site after due permission from EIC. In case, any rectification work could not be taken up due to any plant constraint, EIC may allow the visiting Engineer to leave site.
2.3.3 There should be least rotation of manpower for the work. Unless otherwise there is an unavoidable circumstance, the contractor shall deploy the same Engineer(s) throughout the contract..
2.3.4 The contractor is to make his own arrangement for boarding, lodging, all conveyance & incidental expenses for the personnel to be deployed for the work.
3.0 CONTRACTOR’S SCOPE OF SUPPLY: 3.1. All vibration monitoring instruments with accessories such as vibration probe, cables
etc. for taking reading in the field as well as control rooms, shall be supplied by the contractor.
All required accessories/cables for collecting data from the online monitoring system 3300 series installed in Fr-3 Gas Turbine, Feed gas compressor (BCL 508) and Expander Compressor are to be arranged by the contactor.
3.2. All types of monitoring / analysing / reporting, instruments shall be deployed by the contractor to ensure satisfactory coverage of the items mentioned in SOR. Latest, advanced & branded instruments are only to be mobilized for the work. Contractor is to comply EIC’s directive in this regard.
3.3. All instruments, transducers etc. mobilized by the contractor should be suitable for Zone-2 area application and should have valid calibration certificate with proper traceability. Copies of the calibration certificates (with traceability mentioned in the certificate) for the instruments are to be submitted during mobilization.
3.4. All personnel protective equipments like helmet, safety shoes, belts, cotton and asbestos hand gloves, cotton uniform etc applicable in the plant are to be provided by the contractor to the person deployed at site.
3.5. Within the period of the contract, the contractor shall provide free access to the training programmes / seminars organised / sponsored by them to two nos. of GAIL’s engineers at free of cost.
4.0 OWNER’S SCOPE OF SUPPLY: 4.1 Electricity supply at one point and space for operating the instruments shall be
arranged by GAIL.
5.0 PERIOD OF CONTRACT:- 5.1 The period of the contract shall be for TWO YEARS from the date of Letter of
Intent. / Fax of Intent.
5.2 Based upon the performance of the contractor and requirement of plant, the contract may be extended for six months or part thereof on the same rates, terms and conditions and it will be binding to the contractor.
5.3 Mobilisation: Within 7 days from the date of issue of letter of Intent. / fax of Intent, the contractor along with the Engineers to be deputed for the work shall report at site for initial discussion, familiarization of the plant/work, formalities for issue of gatepass etc.. The first fortnight visit for the work should be completed within 15 days from the date of issue of letter of Intent. / fax of Intent,
6.0. SCHEDULE OF RATES :
6.1 Schedule of rates shall be as per the SOR format enclosed for each category of work.
6.2 The quoted rates shall include all liabilities like wages, overtime, leave, bonus, increment, retrenchment compensation, PF and all other statutory payments, all tools & tackles, service charges if any, consumables, safety appliances under contractor’s scope of supply, any over heads, taxes, any license, fee, etc. imposed by state/central govt. authorities etc. No extra payment will be made to the contractor for any of the above reasons or others.
6.3 Normally, work would be carried out in general shift hours. In case, some work is required to be carried out beyond general shift hours and/or on Sundays and holidays, payment would be made based on the SOR rates only. No compensation for working beyond general shift hours and/or on Sundays and holidays shall be made.
7.0. QUANTUM OF WORK: The quantum of work to be carried out has been indicated in the Schedule of quantity
(Annexure-1 SCC) & SOR. However no guarantee can be given for quantum of work which will be given to the contractor during the time of contract and contractor may be offered to carry out job as per the requirement. There may be variation between the actual quantity of work executed by the contractor and the quantity indicated in the SOR. However, the contractor will not have any claim for any upward revision of rate for such cases and GAIL will pay only as per the quoted rate against the actual quantity in each category executed by the contractor.
8.0 WORKING HOURS: The work would normally be carried out at general shift hours and company’s working hours will be applicable in this regard. Depending upon exigency of the work working hours may be changed by EIC. For general shift, the working hours will be eight hours a day on working day with a break of half an hour for lunch.
10.0 PAYMENT TERMS: 10.1 Payment shall be made after the successful and satisfactory completion of the jobs on
MONTHLY BASIS as per the item rate of the SOR and after necessary verification and certification of EIC against bill raised by the contractor in the prescribed proforma of GAIL.
10.2 Works carried out in each of the two fortnights of a month are to be invoiced together, with break up for each fortnight and is to be submitted by the 7th day of the subsequent month.
10.3 Tax will be deducted from each bill at the existing rate as applicable and that will be subject to revision from time to time as per the government rules.
10.4 No mobilization advance would be paid for the work.
11.0 PENALTY CLAUSE: Time is the essence of this contract. In case, the contractor fails to comply/execute the work as per the contract and/or as per the instruction of EIC, following penalty would be imposed, at the sole discretion of EIC and it would be binding to the contractor.
11.1 If the contractor fails to execute any of the fortnightly schedules of condition monitoring work, penalty of Rs. 5000/- would be imposed for each such occasion/failure. However, in case of consecutive two such failures; contract may be terminated as per the termination clause in GCC at the sole discretion of GAIL.
11.2 In the event of any plant exigency/urgent requirement as indicated in clause no. 2.1.6 of the scope of work, if contractor fails to mobilize required manpower/instruments within 24 Hrs. from the date/time of telephonic and/or written information from EIC, penalty of Rs. 10,000/- would be imposed for each such occasion. However, in case of repetition of such omission, contract would be terminated as per the termination clause in GCC at the sole discretion of GAIL.
11.3 In case, the contract personnel is found to be without safety PPE while carrying out work in the plant, penalty of Rs. 500/- would be imposed for each case of such failure.
11.4 In all the above cases, the decision of EIC would be final and binding to the contractor.
12.0 DEFECT LIABILITY CLAUSE:
12.1 This clause is not applicable for the subject contract.
13.0 In addition to the provisions stated in General Contract Conditions of GAIL enclosed with this tender, contractor is required to comply requirements mentioned in Annexure IV, V & VI of this tender document.
ANNEXURE - IV
SAFETY & SECURITY REQUIREMENTS.
In additions to safety requirements stated in General Contract Conditions of GAIL, following requirements are required to be complied by the contractor:
1. Contractor shall provide the following essential safety kits to all the personnel working under him.
a. Cotton clothes/dress
b. Industrial safety shoes,
c. Safety helmet,
d. Hand gloves and goggles for eyes protection.
e. Safety belts, wherever required & applicable.
If the contractor is not able to arrange any safety appliance (except the cotton dress), same may be provided by GAIL’ on chargeable basis for use for limited period.
2. All contract personnel who would be permitted inside the plant should strictly follow all safety rules and regulations. They should be conversant with the safety precautions to be followed in LPG plant.
3. The contractor shall abide by the advice and guidance of the safety officer in the plant. In addition, the contractor shall follow all the safety codes framed from time to time.
4. Contract personnel should report to work with safety shoes, helmets and other required personnel protective equipments (PPE) for the work.
5. Smoking inside the plant is strictly prohibited. No contract personnel are allowed to possess match boxes lighters cigarettes, beedies, transistors, mobile phones or any other material which may cause of fire hazards inside the plant.
6. Almost all the works inside the plant are to be carried out in Zone -II area. Hence, instruments suitable to application in Zone-II should be used for working inside the plant.
7. Contractor should deploy personnel who are medically fit and a certificate in this regard is to be submitted by the contractor.
8. In the event of accident, the contractor shall be required to fill injury report and submit to Fire & Safety Officer of GAIL immediately and ensure the compliance of Workmen’s Compensation Act and Rules made there under.
9. Police verification certificate of the personnel to be deployed by the contractor is to be made available within a month after mobilization. Prior to mobilization, the contractor shall give an undertaking in prescribed format.
ANNEXURE - V
GENERAL STATURATY REQUIREMENTS
For execution of contracts within GAIL Premises. In addition to provisions stated under Section VIII on labour laws in the General
Contract Conditions of GAIL , following provisions are also required to be complied as per relevant Labour laws / Act.
1. The payments/ wages paid to contract workers shall be verified by the departmental
supervisor with his name and designation with the following certificate on the payment sheet : “Certified that the amount shown in Column No. ________ has been paid to the workmen concerned in my presence on __________.
2. The following Documents / forms will be maintained by the concerned contractor &
furnished to GAIL (if required) for employing contract labour as per provisions of the Factories Act, 1948.
(i) Register of Audit Workers - Form No. 12 ( Rule 78 ) (ii) Leave with wages Register - Form No. 14 ( Rule 102 ) (iii) Leave Book - Form No. 15 ( Rule 103 ) (iv) Nomination Form - Form No. 16 ( Rule 107 ) 3. The following documents / Forms under the Contract Labour ( Regulation and
Abolition ) Act 1970 and Rules there under shall be maintained by the contractor :-
(i) A notice showing the wage period and the place and time of reimbursement of wage is to be displayed at the place of work and a copy is to be sent by the contractor to the GAIL under acknowledgment ( Rule 71 ).
(ii) Register of persons employed by Contractor Form - XIII ( Rule 75 ) (iii) Employment Card - Form XIV ( Rule 76 ) (iv) Service Certificate - Form XV ( Rule 77 ) (v) Muster Roll, Wage Register ( Rule 78 ) (vi) Display of abstracts of Contract Labour (Regulation & Abolition ) Act and Rules in English and Hindi ( Rule 79 ).
(vii) Half-Yearly Return to be sent by the contractor to Licensing Officer in Firm XXIV ( in duplicating )( Rule 82 - 1 )
4. All the registers, records and notices maintained under the Act and Rules shall be
produced on demand before the Inspector or any other authority under the Act. 5. The contractor ( Licensed or unlicensed ) will get the contract labour engaged by him
insured under the Workmen’s Compensation Policy from General Insurance Corporation of India before actually starting the work of contract. The insurance coverage should be for the entire period of contract. The contractor shall comply with the provisions of the Workmen’s compensation Act 1923.
6. The contractor will give leave wages to his worker who has worked for a period of 240 days or more in the factory premises during a calendar year. This leave shall be allowed during the subsequent calendar year at the rate of one day for every 20 days of work performed by the worker during the previous calendar year. For such leave the worker shall be paid at the above rate. A worker whose service commence on a day other than the 1st day of January shall be entitled to leave with wages at the above rate ( one day for every 20 days of work ) only if he has worked for a minimum of 2/3rd of total number of days in the remainder of the calendar year. This leave will also be admissible only during the subsequent calendar year.
7. The Contractor will give three paid National Holidays to his workers.
8. The contractor shall comply with the provisions regarding Welfare and Health facilities as provided under the Contract Labour (Regulation & Abolition) Act 1970 read with the Contract Labour ( R&A ) Rules 1971.
9. The Contractor shall submit the Return required under Contract Labour ( Regulation & Abolition ) Act periodically stated above and the concerned shall ensure that copy of the return are forwarded to local HR Department.
10. The Contractor fully understands that he is liable to pay bonus to his employees in accordance with the payment of Bonus Act 1965.
11. The Contractor shall promptly furnish every information and document required by GAIL authorities for the purpose of fulfilling their obligations and shall render all necessary assistance for the same.
12. Notwithstanding any thing contrary to this, in the event of accident the contractor shall be required to fill injury report and submit to Fire & Safety Officer of GAIL immediately and ensure the compliance of Workmen’s Compensation Act and Rules made there under.
16. The Contractor shall, without fail, give upto-date information in writing of the attendance of the workers engaged by him.
ANNEXURE - VI
STATUTORIAL REQUIREMENT OF PROVIDENT FUNDS
Contractor shall ensure the compliance of the Employees Provident Funds and Miscellaneous Provisions Act, 1952. Accordingly, the following procedures should be followed :-
1. The Contractor shall within seven days of the close of every month, submit to the concerned HOD of GAIL or Engineer / Officer-In-Charge statement showing recoveries of contributions in respect of employees employed by or through him and shall also furnish such information as GAIL is required to furnish under the provisions of the schemes under the Employees Provident funds and Misc. Provisions Act 1952 to the authorities under the said Act.
2. It should be ensured that the certified copy of challan of the payment made by the Contractor towards contribution to the Provident Funds in respect of Contract Labour engaged for the works of GAIL, is enclosed with the bill for the month immediately preceding to the month on which the bill is being raised.
3. The Contractor should also enclose a copy of Form V / V - A with the bill so as to indicate the coverage of the workmen employee on his rolls as working for GAIL / other Companies and it should be ensured that the PF Contribution covers all workers engaged for GAIL’s work.
Page : 2
2.0Sr. No. Type of Equipment Unit Qty. of Balancing Job in two year
2.1 In situ balancing of Rotors for drive or driven equipment. Power rating upto 50KW. EA 4
2.2 In situ balancing of Rotors for drive or driven equipment. Power rating more than 50KW but less than 125KW..
EA 4
3.0Sr. No. Type of Equipment Qty. for two year
3.1 Vibration monitoring & analysis of pipelines for sizes upto 4" dia. of pipe. Metre 50
3.2 Vibration monitoring & analysis of pipelines sizes more than 4" dia. but upto 12" dia. of pipe.
Metre 50
3.3 Vibration monitoring & analysis of pipelines for sizes more than 12" dia. but upto 28" dia. of pipe.
Metre 50
4.0Sr. No. Type of Equipment Quantity of Analysis in two
yearsData acqusition vibration analysis & submission of various plots & findings for :
4.1 (a) Bode's analysis EA 4
4.2 (b) Cascade / water fall analysis EA 4
4.3 (C) Polar analysis EA 4
4.4 (d) Orbit analysis EA 4
TRANSIENT ANALYSES
IN SITU BALANCING OF ROTOR
VIBRATION MONITORING & ANALYSIS OF PIPE & PIPE LOOP
Sr. No. Type of Equipment UNIT
Qty. of M/C to be subjected to vibration monitoring &
analysis per fortnight
Total number of monitoring & analysis in
two year 1.1 Motor driven rotating equipments including drive & gear box as
applicable motor rating upto 50 KWEA 46 2392
1.2 Motor driven rotating equipments including drive & gear box as applicable motor rating more than 50 KW
EA 7 364
1.3 Diesel engine driven equipments including diesel engine, gear box as applicable & main shaft driven equipments pwer rating upto 500KW
EA 4 208
1.4 Expander Compressor (main) power rating 3.335 MW approx. EA 1 52
1.5 Motor driven reciprocating pumps & compressors including drive & gear box as applicable motor rating upto 50 KW
EA 3 156
1.6 Motor driven reciprocating pumps & compressors including drive & gear box as applicable motor rating more than 50 KW
EA 7 364
1.7 Heavy duty GE frame -3 Gas Turbine including Acc. Gearbox & main shaft driven equipments rating 7MW approx.
EA 1 52
1.8 Centrifugal lean gas compressor driven by gas turbine listed at Sr.No.7 EA 1 52
Contd.: page -2
ANNEXURE - I (SCC)
1.0 VIBRATION MONITORING, ANALYSIS, TRENDING ETC.
SCHEDULE FOR QUANTOM OF WORK
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GAIL (India) LimitedLPG RECOVERY PLANT, USAR
INTEGRATED SYSTEM P()LICY
W~, at GAIL USAR outline the CQrnmitmentthai we shall e:msure.etlicient and cffective pcnonnance in anom acti'vitics related to the production and dispatch of 1.PG 10 tlu: Customers to t~ir total 53ri facLionwith
" t~ highc5t concern and responsibility towards maintenance and p~cn'atiun of !.he Environment. We aim'f to eutl4\l1C'C t~ ~isJaction of cuslum~ su:>(3jnablc grO\"1h or ~archokk..'TIi Dnd conH<Jenceof sociC1)' at\ l(U'ge through continual pe::rfunl1am;c improvem~nt of our intCb'nllCd m3J)a~>emeJ1t system with active
1 involvemcnt of nil our cmployc~ and p~ctive apprOO(;hfor meeting legal and other requirements.: ) n this p(,.'~rspccljvt:,we shall:
'./ Ensure etle.ctivc and cfficient operation and mainte::nance of LPG RccovCT)' Pmnt so a-; lo produce~pt;;o..:ill~quality of LPG and maintain high producti,'ilY.
.,- Adc)pt safe ,"\-<Icoo-1i'icndl)' technology. 5Ustenancc of 1111:cl\\'irunrn~t and promotion of cco-fTtcoolysch<:m~. sound design aod cngineering. and management pruclices and to strive to exeel upon thc..'1TIcontimwH;:r' by Se'tling o~iectives and targets for improying. mcusuring.. appraising.. reporting andreviewing quality and clI\'iromoent performances..
.,' f)rcvcnl pollution and adl.1pl suitl1b]~ eQnlrol me.3surcs for significant aspect... and ha:L.ardsand their likely<;(lns.c-qucnres..
.,..' Continuously work towaru cu~omer salisJi'k..1.io[LcO1)s~r\'atiQOof natural rcsoUTCC:Sand cle\'~k>plnent of,!?Jccnbett.
,..' Imp.'trt training and awareness among ernplo)'ee$. contractors. s.uppliers and other jn~h::d parti~I towards cnyimnmcnt protection, safe: (~Iiun and quick rcspons.<: during emergency.
!1 ,/ Carry out audits and re...i~ on regular ba is to ensure systems are in place. updated and continuallyI improved to fultlllthc commitment a...stated.~./ C()mmunjcat~ this policy to all employee... to promote ami incuh;al~ culture. values and attitude, I.:unduciveto a~hjcvc excellence in ()uali1y and 1-.n\'ironmC:..'11ta\performance.
DATfo:: 10.01.2006
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C. SA TV ANARA YANAOFFICER IN <.:HAR(;r..
I
Note--. Intemted partj~ may collect tb~ PotiCJ fmm M~n~cmtn1 Re-presentati-n.
SL NO ITEMS & SPECIFICATIONS QTYIn Figures
A B C 1 VIBRATION MONITORING ANALYSIS MECH. EQPT
1.1 MOTOR DRIVEN ROTATING EQPTS UPTO 50KW 23921.2 MOTOR DRIVEN ROTATING EQUPTS ABOVE 50KW 3641.3 DIESEL ENGINE EQPTS RATING UPTO 500 KW 2081.4 EXPANDER CMPRESSOR RATING UPTO 3.33 MW 521.5 MOTOR DRIVE RECIPROCATE EQPTS UPTO 50 KW 1561.6 MOTOR DRIVE RECIPROCATE EQPTS ABOV 50 KW 3641.7 HEAVY DUTY FR.3 GAS TURBINE INCL ACCESS 521.8 CENTRIFUGAL FEED GAS COMPRESSOR BCL508 52
