PHONE:- 0172-2570121,2570123,2570124 FAX: 0172-2570122 RATE CONTRACT The Director General, Supplies & Disposals, Haryana, S.C.O. No. 09 (t" & z= Floors), Sector-16, Panchkula. Tel. Nos. 0172-2570121-124. Fax No. 0172-2570121, E-mail: [email protected]I)f'tro.l CM ~J,f,~~ ~~ cc-·l_ ~"~ Regd. From To 1. Mis Odiane A2Z Soluction; LML World opp, Chalwa Saw Mill, Sonipat Haryana. Ph. No. 0130-2250083 Mobile No. 9996300083 Email: [email protected], [email protected]2. Mis Whirpool of India Limited Branch Off. 28 N.I.T, Faridabad. (A-4 MIDC Rajan Gaon, Talula Shirur, Distt. Pune Maharashtra (Rcgd. office) Email: [email protected]Memo No. 03/HR/RClE-4/2017-2018/21263-64 Dated Pacnhkula the:- 16.03.2018 Subject: - Annual Rate Contract for the purchase of Air Conditioners (Split type, Window type and Floor Mounted/ Piller/tower type) (Sr. No.09) Dear Sir, With reference to your Tender No. & dated and this office acceptance letter No. & Dated and your letter No. and Dated given in Schedule "A", on the subject noted above, I have to inform you that your offer has been accepted for the supply of stores to the terms & conditions given in the Schedule "A" and "B". 2. I enclose herewith an agreement form in duplicate and request that the agreement may be executed on a non-judicial stamp paper of Rs.15/ - signed and returned to this office within 10 days from the date of issue of this letter. One copy of the agreement will be sent to you duly executed on behalf of Governor of Haryana for your record. You may kindly send power of attorney in favour of the person/persons who is/ are authorized to signed the agreement: together with/their specimen signature duly attested by a Magistrate or Oath Commissioner or Resolution of the firm authorizing the persons to sign the documents on behalf of the firm. 3. The Contract shall come into force from the date of its issue and shall remain operative upto ONE YEAR i.e 15.03.2019. Government reserves the right to bring any other party on the rate contract at any subsequent stage during the pendency of this rate contract. 4. The store must confirms to the approved specification/samples as given in Schedule "A" attached, failing which the same shall be rejected at your risk and cost. 5. The inspection of the material will be carried out by the Indenting Officers or their authorized representatives at your premises before dispatch. Page 1 of 11
Subject: - Annual Rate Contract for the purchase of Air Conditioners (Split type, Windowtype and Floor Mounted/ Piller/tower type) (Sr. No.09)
Dear Sir,
With reference to your Tender No. & dated and this office acceptance letterNo. & Dated and your letter No. and Dated given in Schedule "A", on the subject notedabove, I have to inform you that your offer has been accepted for the supply of stores to theterms & conditions given in the Schedule "A" and "B".
2. I enclose herewith an agreement form in duplicate and request that theagreement may be executed on a non-judicial stamp paper of Rs.15/ - signed and returned tothis office within 10 days from the date of issue of this letter. One copy of the agreementwill be sent to you duly executed on behalf of Governor of Haryana for your record. You maykindly send power of attorney in favour of the person/persons who is/ are authorized tosigned the agreement: together with/their specimen signature duly attested by a Magistrateor Oath Commissioner or Resolution of the firm authorizing the persons to sign the documentson behalf of the firm.
3. The Contract shall come into force from the date of its issue and shall remainoperative upto ONE YEAR i.e 15.03.2019. Government reserves the right to bring any otherparty on the rate contract at any subsequent stage during the pendency of this rate contract.
4. The store must confirms to the approved specification/samples as given inSchedule "A" attached, failing which the same shall be rejected at your risk and cost.
5. The inspection of the material will be carried out by the Indenting Officers ortheir authorized representatives at your premises before dispatch.
Page 1 of 11
6. The supply must be completed within the stipulated delivery period failingwhicb the risk purchase will be affected against you and the excess cost thus incurred will berecovered from you. Delayed supplies shall be accepted under penalty clause of the Schedule"B" unless the delivery period is extended by the competent authority.
7. The Director, Supplies a Disposals, Haryana reserves to himself the right toobtain contracted items of stores when available from any Govt. Deptt./ approved sourcewithout prejudice to this contract.
8. Failure to execute agreement/effect supplies within the stipulated period,repeatedly offering supplies liable to rejection or without prior inspection may render yourearnest money/security liable to forfeiture, debarring your firm in addition to other remediesas available under the terms of the contracts. ;-:-
9. All cases, where payments are not made within time, should be referred tothis office for taking necessary action against the defaulters.10. Your attention is particularly invited to the provision of Schedule "B" regardingthe compliance with requisitions, preparation and submission of bills and quarterlysubmission of statement of supplies.11. PRICE FALL CLAUSE:- The price charged for the stores shall not exceed in any way thelowest price at which you quote/supply the stores of identical description of stores toDGSaD, New Delhi/State Govt./Central Govt./lnstitutions/ undertaking/any other personduring the delivery period/ currency period of the rate contracts. If at any time during thedelivery/currency period, you reduce the rate, sale price of quoted stores to any person atthe price lower than the price chargeable under this supply order / contract, you are requiredto inform this office and price payable under the supply order/contract for the storessupplied after the date of coming into force of such reduction of rates shall standcorrespondingly reduced to that level. You shall promptly notify the reduction of rates to thisoffice as well as to concerned Indenting Officers/ Consignees. You shall also give a certificateon your bills that the rates charged by you are not in any way higher to these quoted to theDGSaD, New Delhi and other State Govt. Central Govt. Institutions etc. during thecorresponding period. The Indenting Officer shall be required to ensure that requisitecertificate is given by the concerned firm on the bills before releasing their payments.12. All disputes will be settled only within the jurisdiction of Head Quarters of theDir ctorate of Supplies a Disposals, Haryana, Panchkula.- --11 -- ---tlease .!cknowledge the receipt of this letter.
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III .2 ",,- . i: J: . . ()..\7 Assistant Director, Supplies a Disposals,a ~ '7 C> ~ .; z ,~ _ For a On behalf of Governor of HaryanaJ: Q) ~ _ ~, -,...-._, - J " oc-~ g ,- ::,.~ ! en f~' ~\ \<Y
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A copy (i) copy of Schedule 'A' showing the prices accepted along withconditions of supply (ii) Schedule "B" i.e. conditions of contract applicable is forwarded tothe following:-
2V~he Director General, Animal Husbandry a Dairying Department, Haryana.3. The Director, Industries a Commerce Department, Haryana, Chandigarh.
Yours faithfully,
"'., Dated-16.03.2018.
Page 2 of 11
1. They may indent for the requirement of the goods included in the Schedule "A"attached direct on the approved contractors under intimation to this office .
.!'!ote for 1.5 Ton Split AC-5 Star ( 3Star New BEE Rating 2018):- For this item twofirms namely Mis. Odiane A2Z Soulittons & Mis. Whirlpool of India Uwited are brought
. 1 '. .
on the Rate Contract and the orders are to be placed with both these firms on 50: 50basis.
2. The security deposited by the firms would be released after two months of thetermination of the contract and he is therefore, requested to send the complaints, if any,against the contractors to this office within this limit for settlement, failing which nocomplaint or claim will be entertained.
3. The Inspection shall be arranged by the Indenting Officer IConsignees or theirauthorized representatives at destination before releasing the payment of the supplies. Thestores should be accepted only after satisfactory inspection and issue of proper inspectionnote showing the acceptance of the material as per approved specifications.4. Please report all cases in which contractor fails to effect supply within the deliveryperiod stipulated in the Schedule "A" after the expiry of stipulated delivery period to thisoffice for effecting purchase. at the risk and cost of the contractors failing which allresponsibility will rest with Indenting Officers/Consignees for not fecting risk purchasewithin prescribed period.
Assistant Director, Sup li~ Disposals,For Director General, Supplies & Disposals, Haryana
Endst. No-21265 '1 Dated-16.03.2018.A copy is forwarded to the following for information & necessary action:-
They are requested to ensure that the GST is paid by the firm togovernment against this rate contract.
Endst. No- 21266-72
Assistant Director, Supplies a Lsposals,For Director General, Supplies & Disposals, Haryana
Dated-16.03.2018.
A copy is forwarded to the following for information and action:-1. The Accountant General (Audit), Haryana, Sector-33, Chandigarh.2. The Controller of Stores, Punjab, Chandigarh.3. The Controller of Stores, Himachal Pradesh Nigam Vihar, Shimla.4. The Controller of Stores/Director of Industries and Commerce, J&K, Shrinagar.5. St. Section % DGS&D, Haryana.6. Programmer % DGS&D, Haryana.7. Departmental Processing Charges branch DGS&D, Haryana
/Assistant Director, Supplies & Disposals,
For Director General, Supplies & Disposals, Haryana
...I'
Page 3 of 11
SCHEDULE-"A"Accepted rates of MIs Odiane A2Z Soluction LML World opp, Chalwa Saw Mill SonipatHaryana, Ph. No. 0130-2250083 Mobile No. 9996300083, Email: [email protected]@odiane.com. Offer No. offer No. nil dated 04.08.2017 and your letter No. Nildated 01.02.2018 this office acceptance letter No.19068 dated 05.03.2018 & your letterNo. nil dated15.03.2018.
1. FLOOR MOUNTED AIR CONDITIONER PILLAR/ TOWER TYPE
Rates are inclusive of A.C, Stab. 5 Kva (for 2 ton only) MS Stand, Std.
Installation TAC, Instt. Material like C.Pipe, 0.1 Pipe & 3C wire' (for 2 ton) & 4C"
Wire (for 2.5,3.5 & 4.5 Ton) used for ACs TAC inst. etc. & GSTjduties, delivery
period, payment FOR as per NIT.
Sr. No. Name of the Make Rates Quantityitem
1 2 Ton Haier 77500/- On Annual RateContract Basis
2 2.5 Ton Blue Star 78950/-
3 3.5 Ton Blue Star 93750/-
4 4.5 Ton Blue Start Haier 114400/-
TECHNICAL SPECIFICATIONS FOR FLOOR MOUNTED AIR CONDITIONERS PILLAR/TOWER TYPE:-
Sr.Specification Description Unit 2.0 Ton 2.5 Ton 3.5 Ton 4.5 Ton
No.
Cooling BTU/Hr 24000 30000 42000 540001 Capacity
Compressor Type Reciprocating Scroll Scroll ScrollPower supply
Volt 230V150Hz 230V/50Hz 380/420v/50h.l 380/420V/50HzPhase/Hz Single Phase Single 3 Phase 3Phase
Rates are inclusive of A.C, Stab. 4 Kva ( 1.5 Ton) Stab. 5 Kva (2 Ton) , MS Stand, Std.---~
Installation SACetc. & GST/duties, delivery period, payment FOR as per NIT.
Sr. Name of the item Make Rates QuantityNo.
1 1.5 Ton Split AC-5 Haier/B.Star/ Hitachi 415001- On Annual Rate ContractStar ( 3Star New BEE BasisRating 2018)
2 2 Ton Split AC- 3 Haier lB. Star IHitachi 445001-Star ( 1 Star NewBEE Rating 2018)
TECHNICAL SPECIFICATIONS FOR SPLIT AIR CONDITIONERS:-
1 1.5 Ton Split AC 5 star & EER (W/w) 3.5 New Specification as per tendervalidity upto 31-12-2017 BEELabel Period (01.01.2016 to31.12.2017ry- .. .-
1.5 Ton Split AC 3 star or ISEER 3.5 New Specification as per tendervalidity after 31-12-2017 BEELabel Period (01.01.2018 to31.12.2019
3 2 Ton Split AC 3 star & EER (W/w) 3.1 New Specification as per tendervalidity upto 31-12-2017 BEELabel Period (01.01.2016 to31.12.2017
4 2 Ton Split AC 1 star or ISEER 3.1 New Specification.as per tendervalidity after 31-12-2017 BEELabel Period (01.01.2018 to31.12.2019
Compressor:- RotarySpecification for 1.50 Ton Specification for 2.00 TonColour White Colour White Colour White Colour WhiteCooling Capacity 5050 WI 18000 Cooling Capacity 6100 W/BTU/Hr 24000
BTU/HrAir Circulation (Min.) 1000 M3/Hr Air Circulation (Min.) 1000 M3/HrRefrigerant R-22/ R-410 Refrigerant R-221 R-41 0Voltage 230 Voltage 230V/50/1 (Volt/Hz/Phase) V/50/1 (Volt/Hz/Phase)Auto Air Swing 2 Way Auto Air Swing 2 WayCompressor Rotary Type Compressor Rotary TypeCondenser Coil Copper Condenser Coil Copper
Page 5 of 11
3. WINDOW TYPE AIR CONDITIONERS:-
IF~ates are inclusive of A.C, Stab. 4 Kva ( 1.5 Ton) Stab. 5 Kva (2 Ton), Std. Installation
WAC etc. & GST/duties, delivery period, payment FORas per NIT.
Sr. Name of the item Make Rates QuantityNo.
1 1.5 Ton WINDOW AC- Haier/B.Starl 33500/- On Annual Rate Contract Basis5 Star ( As per NEW HitachiBEE Rating)
2 2 Ton WINDOW AC- 2 B.Starl 380001-Star or above Hitachi
( As per New StarRating)
TECHNICAL SPECIFICATIONS FOR WINDOW AIR CONDITIONERS:-
1--.
1.5 Ton 5 star & EER (W/w) New Specification as per tenderWINDOWAC 3.3 Min. or above validity upto 31-12-2017 BEE Label
Period (01.01.2016 to 31.12.20172 1.5 Ton 5 star or ISEER 3.3 New Specification as per tender
WINDOWAC Min. or above validity after 31-12-Z017 BEE LabelPeriod (01.01.2018 to 31.12.2019
3 2 ton Window 2 star & EER (W/w) New Specification as per tenderAC 2.8 Min. or above validity upto 31-12-2017 BEE Label
Period (01.01.2016 to 31.12.20174 2 ton Window 2 star or ISEER 2.8 New Specification as per tender
AC Min. or above validity after31-12-2017 BEE LabelPeriod (01.01.2018 to 31.12.2019
Compressor:- Rotary
Other features:- Digital display, auto airswing, 3 speed fan setting, Voltage:-230/50/1Phase
1. Installation:-
i. Mounting/ Fittings indoor and outdoor units at the respective location.
ii. Laying refrigerant piping of 3 meter length and connecting both the units afterdrilling hole/holes in the wall, if required. The thickness of the copper tubingshall not be less than 0.70mm.
iii. Insulating the suction pipe with expanded polyethylene foam with 5 mm thicktubing.
iv. Laying 15 mm flexible drain pipe 3mtr length to drain out the condensate waterbeing formed in the indoor unit.
v. Leak testing of the entire system.
vi. Check refrigerant gas in the unit filled by the mfg. company.
Page 6 of 11
-vii. Suitable electric wiring between indoor and outdoor AC units I upto 3 m lengthand for indoor unit upto 3 meter of location near to power switch along withstabilizer wire or if require extra wire then it will be provided by the consigneeat the time of installation. Switches/ sockets/ plugs are not included in thescope of supply.
Z. Copper pipe/ drain pipe/ refrigerant gas beyond 3 meters will be provided by theconsignee at his expenses at the time of installation, if required.
3. MS stand should also be included within the rates to be quoted for installation ofsplit AC, if required.
4. All masonry work, grill cutting, glass cutting, will be got done by the consignee.
SPECIFICATIONS FOR VOLTAGE STABILIZERS:-
1. Input voltage 110-280 V2. Copper wound transformer3. Digital Display4. Wall Mounting5. Time delay relay - 3-5 Seconds6. Warranty- 2 years
~-i.
IMPORTANT CONDITIONS:-
1. Warranty:- In case of Air Conditioner, the warranty is for one year from the date ofsupply but for the compressor the warranty is for five years from the date of supply.
2. Delivery Period:- The delivery period for the quantities upto 10 ACs is 4 weeks from thedate of placing of supply order. The delivery period for the quantities for more than 10ACs is 8 to 10 weeks from the date of placing of supply order. -I.
3. Brand Name of Stablizer;- Odiane
TERMS AND CONDITIONS:-
1. F.O.R.:- The above rates are FOR destination i.e. Anywhere in Haryanal DelhilChandigarh at supplier's risk.
2. GST:- Inclusive in above rates.3. FREIGHT CHARGES:-Inclusive.4. Make & Model as per availability of store.5. Payments» 100% payment after 15 days of delivery, installation, receipt of bill and
inspection. In case due to any reason, the Air Conditioner supplied are not installedwithin the stipulated 15 days then the payment of the supplied material will be releasedminus installation charges._The Indenting Department will have the option to release thepayments in RTGSI NEFTI ECSmode also.
Delay in payments to the suppliers beyond the stipulated credit period indicated inthe supply order, unless supported by cogent reasons and approved by a- higher authority,will attract penal interest on the defaulting amount @ Rs. 251 - per rupees one lakh perday of delay beyond the stipulated credit period. Non provision of adequate budget willbe no ground for delay in payments to the supplier.
Page 7 of 11
6. INSPECTION: - the inspection of the same shall be carried out by the technical expertdeputed by the department/consignee shall be carried out at the site of themanufacturer before its delivery.
In case, the material offered for inspection by the firm fails to meet thespecifications stipulated in NIT/Order/Contract and the samples are rejected by theInspecting Committee, the "Indenting Department will have the right to levy a penalty at0.1% of the total order value. In case, the material offered for inspection fails during the
" . I "2nd inspection also, the Indenting Department will have the right to increase the penaltyto 0.25% of the total order value. In case, the material offered fails during the 3rd andfinal inspection also, the firm will be liable for penal action including forfeiture of EMD,risk purchase, debarring/ blacklisting in future, and no further opportunity for inspectionwould be provided to the supplier firm.
(OTHER TERMS 8: CONDITION AS PER SHEET ATTACHED SCHEDULE-B).
---Assistant Director, SuPPies ft Disposals,For ft On behalf of "Governor of Haryana
~
-I,
Page 8 of 11
SCHEDULE -"A"Accepted rates of MIs Whirpool of India Limited; A-4 MIDC Rajan Gaon, Talula Shirur, Distt.Pune Maharashtra (Regd.office) Branch Off. 28 N.I.T , Faridabad (Branch office) Email:[email protected] . Offer No. nil dated 04.08.2017 and your letter No. Nil dated01.02.2018, this office acceptance letter No.19069 dated 05.03.2018, your letter No. nil dated12.03.2018.
SPLIT AIR CONDITIONERS:-
Rates are inclusive of A.C, Stab. 4 Kva ( 1.5 Ton) Stab. 5 kva (2 Ton) , MS Stand, Std.IInstallation SACetc. & GST/duties, delivery period, payment FOR as per NIT.
NIT Name of the item Make Rates ' , I, QuantitySr.No.
1 1.5 Ton Split AC-5 Whirlpool 41500/- On Annual RateStar ( 3Star New BEE Contract BasisRating 2018)
TECHNICAL SPECIFICATIONS FOR SPLIT AIR CONDITIONERS:--- - - -------
1 1.5 Ton Split AC 5 star & EER (W/w) 3.5 New Specification as per tendervalidity upto 31-12-2017 BEE LabelPeriod (01.01.2016 to 31.12.2017
2 1.5 Ton Split AC 3 star or ISEER New Specification as per tender3.5 validity after 31-:12.:-201rBEE Label
Period (01.01.2018 to 31.12.2019Compressor:- Rotary
Specification for 1.50 TonColour White Colour WhiteCooling Capacity 5050 WI 18000 BTU/HrAir Circulation (Min.) 1000 M3/HrRefrigerant R-221 R-410Voltage 230 V/50/1 (Volt/Hz/Phase)Auto Air Swing 2 WayCompressor Rotary TypeCondenser Coil Copper
1. Installation:-....
1. Mounting/ Fittings indoor and outdoor units at the 'respective location.
ii. Laying refrigerant piping of 3 meter length and connecting both the unitsafter drilling hole/holes in the wall, if required. The thickness of the coppertubing shall not be less than O.70mm.
iii. Insulating the suction pipe with expanded polyethylene foam with 5 mmthick tubing.
Page 9 of 11
iv. Laying 15 mm flexible drain pipe 3mtr length to drain out the condensatewater being formed in the indoor unit.
v. Leak testing of the entire system.
vi. Check refrigerant gas in the unit filled by the mfg.c?mpany.
vii. Suitable electric wiring between indoor and outdoor AC units upto 3 mlength and for indoor unit upto 3 meter of location near to power switchalong with stabilizer wire or if require extra wire then it will be provided bythe consignee at the time of installation. Switches/ sockets/ plugs are notincluded in the scope of supply.
2. Copper pipe/ drain pipe/ refrigerant gas beyond 3 meters will be provided by theconsignee at his expenses at the time of installation, if required.
3. MS stand should also be included within the rates to be quoted for installation ofsplit AC, if requi red. .
4. All masonry work, grill cutting, glasscutting, will be got done by the consignee.SPECIFICATIONS FOR VOLTAGE STABILIZERS:-
1. Input voltage 110-280 V2. Copper wound transformer3. Digital Display4. Wall Mounting5. Time delay relay - 3-5 Seconds6. Warranty- 2 years
. -
IMPORTANT CONDITIONS:-
1. Warranty:- In case of Air Conditioner, the warranty is for one year from the date ofsupply but for the compressor the warranty is for five years from the date of supply.
2. Delivery Period:- The delivery period for the quantities upto 10 ACs is 4 weeks from thedate of placing of supply order. The delivery period for the quantities for more than 10ACs is 8 to 10 weeks from the date of placing of supply order.
3. Brand Name of Stablizer; - Odiane
TERMS AND CONDITIONS:-
1. F.O.R.:- The above rates are FOR destination i.e. Anywhere in Haryanal DelhilChandigarh at supplier's risk.
2. GST:- Inclusive in above rates.3. FREIGHT CHARGES:-Inclusive4. Payments: - 100% payment after 15 days of delivery, installation, receipt of bill and
inspection. In case due to any reason, the Air Conditioner supplied are not installedwithin the stipulated 15 days then the payment of the supplied material will be releasedminus installation charges._The Indenting Department will have the option to release thepayments in RTGSI NEFTI ECSmode also.
Delay in payments to the suppliers beyond the stipulated credit period indicated inthe supply order, unless supported by cogent reasons and approved by a higher authority,will attract penal interest on the defaulting amount @ Rs. 251 - per rupees one lakh perday of delay beyond the stipulated credit period. Non provision of adequate budget willbe no ground for delay in payments to the supplier.
Page 10 of 11
5. INSPECTION:-the inspection of the same shall be carried out by the technical expertdeputed by the department! consignee shall be carried out at the site of themanufacturer before its delivery.
In case, the material offered for inspection by the firm fails to meet thespecifications stipulated in NITIOrder /Contract and the samples are rejected by theInspecting Committee, the Indenting Department will have the rightto levy a penalty at0.1% of the total order value. In case, the material offered for inspection fails during the2nd inspection also, the Indenting Department will have the right to increase the penaltyto 0.25% of the total order value. In case, the material offered fails during the 3
rdand
final inspection also, the firm will be liable for penal action including forfeiture of EMD,risk purchase, debarring/ blacklisting in future, and no further opportunity for inspectionwould be provided to the supplier firm. ' ;-:-
6. Supply & bill of Stablizer & Installation along with extra material if used in installationwill only be done through Authorized dealer i.e. Odiane A2Z Solution, Delhi Road,Near LML World, Opp. Chawla Saw Mill, Sonepat.
Supply of A.C can done by directly Whirlpool or through their authorized dealer also forsmaller supplies for urgent requirement of supplies.
(OTHER TERMS & CONDITION AS PER SHEET AITACHED SCHEDULE-B). ~
Assistant Director, Sqgplies ~posals,11r& On behalf' of Governor of Haryana
