RBEC REGIONAL RR MEETING: SECURITY
Andrew Lukach Chief, Security Team
Bureau of Management 21 April 2008
CONTENTS
• Safety versus Security• Goal of Security• Global Security Situation• Global Security Action Plan• UNDP Strategic Plan• Results Based Management• Balanced Scorecard• Countries at Risk• Security Initiatives• Discussion
Just to get started…
•What is safety?
•What is security?
•What is the goal of security?
And here are the winners of the competition:
SAFETY AT WORKSAFETY AT WORK
Safety at Work
Safety at Work
7th place
Safety at Work
Safety at Work
6th place
Safety at Work
Safety at Work
5th place
Safety at Work
Safety at Work
4th place
Safety at Work
Safety at Work
3rd place
Safety at Work
Safety at Work
2nd place
Safety at Work
Safety at Work
And the WINNER is…..
U.N. Believable
THE GOAL OF SECURITY
The goal of security is to enable the effective and efficient conduct of UN activities while ensuring the safety, security and well-being of staff as a high priority.
GLOBAL SECURITY SITUATION
• The UN faces a range of threats and risks as a consequence of its role and activities.
• Most grave is the menace of international terrorism which has undergone a ‘step change’ in past years.
• The UN is a vulnerable target due to its span, accessibility, negative perception, and relatively low level of resources devoted to security.
• The effectiveness of Host Country security is variable with UN expectations not understood nor applied.
• Need for openness, accessibility, diverse activities has led to multiple locations and dispersion of premises.
GLOBAL SECURITY ACTION PLAN• Resources are limited and subject to competing
needs.• Review and initiate action to address vulnerabilities
to UN premises in high risk locations.• Proactively engage with Member States to ensure
their full responsibility for safety and protection of UN staff and premises, conveying UN expectations , e.g. effective security arrangements, structured liaison, and detailed consultation on threats.
• Significantly enhance the preparation and support provided to DOs and SMTs to equip them to conduct their functions.
GLOBAL SECURITY ACTION PLAN• Provide additional resources for critical security
functions such as threat and risk analysis and crisis response capability, including handling of mass casualty incidents.
• Explore a communications strategy that emphasizes the role of the UN and seeks to balance the current negative perception.
• Review the question of single agency locations versus common UN premises, especially in high risk locations.
UNDP STRATEGIC PLAN Enterprise Risk Management
Output 3: Staff security ensured
All UNDP offices and operations meet criteria for UN Minimum Operating Security Standards
Increase MOSS compliance by 10% per annum during 2008-2010
Threat and Risk Assessments completed and updated for all UNDP locations
Completed by end 2009 – updated biennially
UNDP STRATEGIC PLAN Enterprise Risk Management
Output 4: Enabling environment for safe programme delivery ensured
Security risk management mainstreamed into UNDP programming at corporate, regional and country level
To be in place by 2009
Effective first response to security emergencies within 48 hours
Designated roster of existing FSAs ready to deploy for up to 3 months to selected areas within 48 hours in place by end 2008
RESULTS BASED MANAGEMENT
FUNCTION 16 – Security
This function covers activities related to ensuring a safe, secure environment for agency personnel and facilities so that programmes may be planned and implemented effectively. It includes establishing and maintaining policies and systems of security management and accountability, providing an enabling environment for safe programme delivery and contributing to staff safety and security in all locations. Note: the costs included in this function are only those incurred directly by the agency in providing security. Funds relating to agency support to the UN Security management system lie outside the Base Budget.
RESULTS BASED MANAGEMENT
Functional Objective: To build an enabling environment for safe programme delivery while ensuring staff safety and security such that fewer staff are detained, injured or killed. This function directly supports outputs 3 and 4 under the enterprise risk management in the UNDP Strategic Plan.
RESULTS BASED MANAGEMENTKey Results
Key Performance Indicator
Corporate Target Baseline
Data Source
Staff security ensured
% MOSS compliant UNDP offices
10% increase per annum
66% (2007 est.)
BSC
% of offices with completed or updated Threat & Risk Assessments
Completed by 2009 for all locations not assessed prior to 2008
TBD BSC
Updated by end 2011 for all locations that have been assessed before 2008
TBD BSC
RESULTS BASED MANAGEMENTKey Results
Key Performance Indicator
Corporate Target
Baseline
Data Source
Enabling environment for safe programme delivery ensured
% of new UNDP programmes & projects at all levels into which security risk management is mainstreamed
100% by 2010
TBD ATLAS / BSC
Average effective first response time to security emergencies
48 hours by 2008
5-8 days (2007 est.)
ST reporting
BALANCED SCORE CARD - RBEC
Security Profile:Only Kosovo has Phase III declared country-wide.Three others - Azerbaijan, Georgia & Russian Federation – have regions in Phase III or above.Although all RBEC offices are MOSS-compliant, offices are generally vulnerable due to a lack of stand-off distance located within a central city environment. Important: MOSS compliance ≠ effective physical security
MOSS COMPLIANCE
YES NO RATE
25 0 100%
REGIONAL BUREAU FOR AFRICA: COUNTRIES AT RISK
COUNTRY STATUS PENDING ACTIONS
KOSOVO Compliant UNMIK equipmentFunding request for main office
SERBIA Compliant No pending actions
TURKEY Compliant Funding requested for security upgradesPossible relocation
SECURITY INITIATIVES: RBEC
1. Security Staffing: to be increased to 1 IP and 4 GS at a total cost of $373k (centrally funded 2008-2009)
• Regional Security Adviser: 1 Full-time• Regional Security Assistant : 1 Full-time• Local Field Security Associate (LFSA): 3 Duty Stations
• Status: Global principle agreed by RBEC & BOM Management• Next Steps: Develop TORs, Identify COs and areas of coverage,
Recruitment, Dedicated RSA/SFP at HQ
2. BOM ‘ONE STOP SHOP’ for security-induced relocations and upgrades
Let’s take a look at:
• Beforeand
• After
RELOCATE to new premises scenario (as is)
CO/HQCO3-12 WKS
CO 2-8
WKS
HQ1 WK
HQ1-3
WKS
CO2 WKS
Document Sec. Risk Assessment
(SRA) + Recommendation
Document Sec. Risk Assessment
(SRA) + Recommendation
ActivityPreliminary Sites Needs
and Requirements Analysis (NRA)
ActivityPreliminary Sites Needs
and Requirements Analysis (NRA)
ActivityIdentify Site options
Site short listing
ActivityIdentify Site options
Site short listing Decision
RELOCATE
DecisionRELOCATE
YESYES
NONO
RequestHQ Support required?
RequestHQ Support required?
Activity Deploy HQ mission ORProvide remote support
Activity Deploy HQ mission ORProvide remote support
Document Sites Assessment
Report, incl. comparative analysis +
ID preferred site (PHASE 1 relocation
report)
Document Sites Assessment
Report, incl. comparative analysis +
ID preferred site (PHASE 1 relocation
report)
HQ1-2
WKS
ActivityPreliminary review HQ of all
site options (Phase 1 relocation report)
ActivityPreliminary review HQ of all
site options (Phase 1 relocation report)
HQ1 WKS
DecisionHQ endorsement preferred site ?
DecisionHQ endorsement preferred site ?
OPBST
CO2 WKS
YESYES
NONO
ActivityDrafting of Proposal and budget for the
selected site
ActivityDrafting of Proposal and budget for the
selected site
ASD
HQ 2 WKS
DecisionHQ endorsement proposal & est.
budget?
DecisionHQ endorsement proposal & est.
budget?
NONO
YESYES
Document MoU/ MoA
Document MoU/ MoA
CO8-10 WKS
ActivityDrafting Procurement
Plan
ActivityDrafting Procurement
Plan
PSO/ ACP
ActivityProcurement preparation
ActivityProcurement preparation
ActivityProject implementation
ActivityProject implementation
Security Induced
Premises
PROCESS DRAFT: RELOCATION AGENCY PREMISES (UNDP)
PROCESS DRAFT: RELOCATION AGENCY PREMISES (UNDP)
S Optional ActivitySecurity Compliance
check after completion?
Optional ActivitySecurity Compliance
check after completion?
PHASE 1PHASE 1
PHASE 3PHASE 3
DGO WG CP
Document Draft proposal and est.
budget
Document Draft proposal and est.
budget
1 DAY
1 WK 1 WK
1 WK1 WK1 WK
1 WK1 WK
1 WK
RBx/RTF
1 WK1 WK
1 WK1 WK
DocumentBOM memo confirming endorsement preferred
site
DocumentBOM memo confirming endorsement preferred
site
PHASE 2PHASE 2
ActivityProject closure
ActivityProject closure
1 DAY
DocumentLetter of Intent/
Letter of Commitment
DocumentLetter of Intent/
Letter of Commitment
HQ1 DYS
ActivityBudgetary Allocation
ActivityBudgetary Allocation
CO1 WKS
CO1 WKS
1 WK1 WK
RBx/RTF
ST LSOPSOACP
OPB ASD
1 WK1 WK
RBx/RTF
Document Signed Lease
Document Signed Lease
CO1 WKS ACP approval?
YESYES
NONO
Minimum process cycle time from SRA report to start of implementation: 25 weeks (no concurrency assumed )Maximum process cycle time from SRA report to start of implementation: 45 weeks (no concurrency assumed )
NEW BOM ‘ONE STOP SHOP’ for Security-induced Relocations
BOM RELOCATION TASK FORCEDeveloping comprehensive relocation user guide
tools and internal procedures to streamline and fast-track security-induced relocations and security upgrades at current premises.
CO RBX BOM
ONE STOP SHOPBOM Relocation Task Force
Representatives with approval authority
BOM/ASD/ST/OPB/OPS/OFA/OLS
RBXOBSERVE
RS
Consultant support
Relocation Task Force (Coordinate support, review and recommend)
New relocation process
Systematic communication to relevant partners, including agencies
5 - 8 wks 1 - 4 wks 6 – 9 wks
Total: 12 - 21 wks
Identify needs
Step 1: Search and selection
Part of process directly impacted by RTF: 6 - 12 wks
Work flow for Relocation Task
Force web - online document
submission and review
Requestorat CO
Secretary of RTF
Chair of RTF
Prepare step 1 submission
Review submission for completeness
Recommend
Prepare step 2 submission
Review submission for completeness
Recommend
Step 3: Implementrelocation
Other roles to have various “read only”/viewer rights with access to various parts of website and opportunity to request assistance from RTF helpdesk
4-7 wks
Max 1 day
Max 1 day
Max 1 day
Max 1 day
6 - 9 wks1 - 4 wks
Members of RTF
Review and comment
Review and clear
Max 3 days Max 5 days
Request more info
Request more info
Recommend
Objections No objections
BOM Director
Not approved Approved < $1M
Not approved Approved
>$1M
INITIATIVES
3. Recent Ideas and Developments to improve the UN Security Management System
• Out come of the Report of the Independent Panel – May 2008
• Host Countries: Engage, Sensitize, Communicate Expectations, Share Information
• DOs: Selection, Training, Support (DSS & HQs), Clarify Roles• Resources for Security: Crisis Response, Threat & Risk
Assessments• MOSS: Refine and Redesign• Premises: Case by case basis, Fast-track approach
DISCUSSION
• MOSS compliance… • DO training…• Accountability…• Funding for security…• DSS services vis-à-vis UNDP services• Strategic procurement for security equipment &
services• Business Continuity Planning• SURGE / rapid deployment / office in a box• Other topics…
Thank you!
Good luck and
be SAFE!
Andrew Lukach
Chief UNDP Security Team &
Senior Security Manager