TOWNSHIP OFSOUTH ORANGE VILLAGE

RADIO SYSTEMS

REPORT AND RECOMMENDATIONS –PHASE 1

Agenda• Overview of RCC Consultants, Inc.• Description of Task 1• Report of Findings• Recommendations• Q & A

Overview of RCC Consultants, Inc.Overview of RCC Consultants, Inc.

Who we and What do We DoWho we and What do We Do

Business OrganizationBusiness Organization• Leading Telecommunications, Wireless, and

Information Technology Consulting and Engineering Firm Rated in top 25 US Consultants– Privately Held Company Founded in 1983– Headquartered in Woodbridge, NJ

• Leading Telecommunications, Wireless, and Information Technology Consulting and Engineering Firm Rated in top 25 US Consultants– Privately Held Company Founded in 1983– Headquartered in Woodbridge, NJ

Success Factors• Customer Focus; Strong Relationships• Technology Understanding and Experience• Disciplined Approach

– Innovation; Forward Looking– Cost/Productivity Improvements

Success Factors• Customer Focus; Strong Relationships• Technology Understanding and Experience• Disciplined Approach

– Innovation; Forward Looking– Cost/Productivity Improvements

Our MissionOur MissionThe mission of RCC is to provide solutions that allow our clients to meet their objectives through the application of communications and information technologies.

The mission of RCC is to provide solutions that allow our clients to meet their objectives through the application of communications and information technologies.

Our ValuesOur Values• Client Centered• Doing it Right the First Time• Honesty and Fairness• Teamwork• Lifelong Learning• Profitability• Quality of Life

• Client Centered• Doing it Right the First Time• Honesty and Fairness• Teamwork• Lifelong Learning• Profitability• Quality of Life

Project Approach

• Reviewed FCC Licenses• Interviewed User Agencies• Examined Infrastructure Equipment• Interviewed Interop Partners (SHU,

REMCS)• Spoke to Maintenance Vendors

Task 1• Determine Operational, Technical, Issues and

Obstacles for Police, Fire, Rescue, DPW and Parking

• Assess Continued Viability of Communications Systems including:– Condition and maintainability – Compliance with National Public Safety Standards

• Project Village’s Future Communications Needs • Report to the Board those actions which could

transition to a state-of-the-art system(s)

Task 1 – Solutions Considered• Patching up existing systems repairing defects• Upgrading existing VHF Systems to improve

performance and meet standards• Replacing existing systems with new type of

system (i.e., APCO P25, DMR, or other)• Moving to NJICS state-of-the-art P25 Phase 2

communications system

Report of Findings Task 1 - Police• Equipment Infrastructure – functional

– Radios• Stations, Satellite Receivers, Voting Selector almost 20 yrs.

old, • no longer manufactured, • manufacturer support is “best effort”, • End Of Life (EOL) = 2016

– Console • Old Technology “Button and LED” introduced in the 1980’s• Cannot be upgraded to new IP interface technologies

Report of Findings Task 1 - Police• Equipment Infrastructure – functional

– Facilities • Marginal space for equipment in PD HQ, • Satellite Receivers and Crest Dr. Ok, • All sites need extensive grounding and lightning

corrections/additions.

– Repeater radio coverage• Less than Public Safety Standard• Especially difficult in building.• Audio Quality is marginal,

Report of Findings Task 1 - Police• Subscriber Equipment – functional

– Mobile Radios – a mix of almost 20 yrs. old, no longer manufactured,

• newest units XTL model, • functional with no major complaints.

– Portable Radios – a mix of various generations of radios many no longer manufactured

• Most units still serviceable with spare parts becoming an issue.

• The XTS model radios are the newest units and are still manufactured.

Report of Findings Task 1 - Police

Report of Findings Task 1 - Fire

• Equipment Infrastructure – functional – Radios

• Repeater Stations, Satellite Receivers, Voting Selector almost 20 yrs. old, no longer manufactured,

• manufacturer support is “best effort”, • EOL = 2016

– Console • Old technology “Button and LED”• Introduced in the 1980’s, • cannot be upgraded to new IP interface technologies

Report of Findings Task 1 - Fire• Equipment Infrastructure – functional

– Facilities –• marginally sufficient space for required equipment in FD HQ, • Satellite Receivers and Crest Dr. Ok, • all sites need extensive grounding and lightning protection

corrections/additions.

– Radio Coverage • Reported as sufficient for Department needs at this time• Department reportedly has developed operational “work-

arounds” in poor coverage areas.

Report of Findings Task 1 - Fire• Subscriber Equipment – functional

– Mobile Radios –• a mix of almost 20 yrs. old, no longer manufactured, with a

few newer units (XTL model), • functional with no major complaints.

– Portable Radios –• Mix of various generations of radios some many no longer

manufactured but still serviceable with spare parts becoming an issue.

• XTS model radios are the newest units and are still manufactured.

• Fire Ground portable radio coverage is reported as sufficient for the needs of the Department.

Report of Findings Task 1 - Fire

Figure 1 So Orange Fire Department Radio System

Report of Findings Task 1 – Rescue Squad

• Equipment Infrastructure – functional – Radio Station,

• Almost 20 yrs. old, no longer manufactured • Manufacturer support is “best effort”, • EOL = 2016

– Dispatch currently by Union Cnty • Reported as marginal quality and intermittent problems, • Telephone Tie line issues • Squad perceives lack of priority

Report of Findings Task 1 – Rescue Squad

• Equipment Infrastructure – functional – Facilities

• Antenna System needs to be replaced ( faulty antenna found.)

• Crest Dr. needs grounding and lightning corrections/ additions.

Report of Findings Task 1 – Rescue Squad• Subscriber Equipment – mostly functional

– Mobile Radios – a mix of units, • Some no longer manufactured, • functional with no major complaints.

– Portable Radios –• a mix of radios. • Units carry multiple radios to talk on VHF and UHF bands.

– Alert Monitor Receivers • need reprogramming and/or replacement • non functional through much of Village

Report of Findings Task 1 – Rescue Squad

Task 1 – Conclusions• Moving PD and Rescue to NJICS System

– Provides multi-jurisdictional coverage, and infrastructure reliability

– No infrastructure cost or on-going maintenance– Permits phase-out of existing equipment– Interoperability with NJTransit Police, Newark FD, NJ

State Police, Essex Cnty Sheriff, Belleville, and others

Task 1 – Conclusions• Moving PD and Rescue to NJICS System

– Offers state-of-the-art options• GPS location• Unit ID and Emergency Alarms – Man-Down Alarms• In-system Messaging• Encryption• Inability for inexpensive scanners to listen

– Lowest cost alternative to new replacement system or upgrading existing system to Public Safety Standards.

• Leave Fire Department with current system as they do not wish to move

Recommendations Task 1 - Police

• Move PD to NJICS 700 MHz P25 Ph2 System– Reconfigure Console to accept new additional control

station radios– Purchase new single band (NJICS) mobile radios– Purchase new Dual Band (NJICS/VHF) portable

radios for interoperation with Fire and others• Maintain VHF licenses and capabilities at

Dispatch.• Create MOU with Seton Hall to use their system

in Dispatch to allow cross patching with So Orange PD/FD/Rescue

• Fire Department has stated that they are comfortable with the VHF radio system that they are using currently. No recommendation for change is being made.

• Purchase two (2) NJICS Control Stations for FD HQ with appropriate antennas and feedline for PD and Rescue Squad communications. If not possible, determine best interconnection with PD HQ stations.

• Budget for replacement of the FD system in 5 – 10 years.

Recommendations Task 1 – Fire

• Replace dispatch at Union Cnty with REMCS dispatch.

• Lease Verizon Radio Tie Line (RTL) from REMCS (Martland Hosp.) to Crest Drive radio base station for paging out the Squad.

• Upgrade, reprogram or replace the existing Minitor 4 and 5 alert monitor receivers.

• Purchase eight (8) NJICS dual band (NJICS/VHF) portable radios for communications.

Recommendations Task 1 – Rescue Squad

• Purchase two NJICS Control Stations for Rescue Squad and REMCS for communications to units in the field.

Recommendations Task 1 – Rescue Squad

Recommendations Task 1 - Overall

• Conduct field strength tests to verify the quality of the New Jersey Interoperability Communications System (NJICS) in the Village.– If findings verify field trials with units submit

registration with NJICS • Finalize Contract to move Dispatch to REMCS• Replace Rescue Squad Antenna at Crest Drive• Determine equipment requirements to move

Rescue dispatch to REMCS.

Recommendations Task 1 – Next Steps

• Conduct NJICS field strength measurements• Confirm new Police Console specifications for

manufacturer• Submit request to join NJICS

– Verify equipment quantities– Verify Trunked Talk-group quantities

• Negotiate with Seton Hall to access their system• Determine requirements to interface with

REMCS and sign agreement

Recommendations Task 1 – DPW & Parking

• DPW should receive the most current of the mobile and portable radios in PD inventory for their use after cut over.– Units will need to be reprogrammed to delete

non-South Orange frequencies • Parking Authority should be assigned the

replaced PD units not used by DPW. – Units will need to be reprogrammed to delete

non-South Orange frequencies

Task 1 Budgetary Cost Estimates• NJICS MOTOROLA PROCUREMENT PROPOSAL NJ State Contract

– License Keys for NJICS System 1 ea $2,000.00– Police Dept. APX 6500 Mobiles 22 $86,366.50– Police Dept. APX 6500 Mobiles With Siren and Light Integrated

Hand Held control head 4 $20,257.00Siren cables not included.– Police Dual Band APX 7000 Portables 7/800/VHF with

accessories 57 $348,417.75– Rescue Squad APX 7000 XE Portable with accessories

8 $45,967.00– PD/FD/Rescue Squad Consolettes for Talk Groups with

antennas and cables 6 $54,925.43

Task 1 Budgetary Cost Estimates• NJICS MOTOROLA PROCUREMENT PROPOSAL NJ State Contract

– GENSAC MONITORING required for ID and Alarms and programming includes consolette $21,431.70

– Service / Shop Installation / Daily Rate 30 days 1 ea$60,000.00

– Total $ 639,365.38Quotation By: Eugene Caulfield Senior Account Manager -Motorola, Inc.

Task 1 Budgetary Cost EstimatesVHF SYSTEM ENHANCEMENTS Based on the multisite coverage analysis, RCC would recommend that only two P25 Phase 1 VHF configurations be considered for the Village:

4 sites (Crest Drive Water Tank, SHU Jubilee Hall, Recreation Building, and Police Headquarters)

5 sites (adds the Fire Department Headquarters to the simulcast receivers)

COST ESTIMATES The cost estimate is $ 1,210,685. This figure was derived from the following cost estimates without installation:

a. Microwave Backbone (SHU to Crest Drive to PD HQ and FD HQ): $ 105,000.00

b. Base Stations with Voting (FD – 2 PD – 2, Rescue – 2): $ 258,000.00

c. Control Stations – (FD – 2 PD – 2, Rescue – 2): $ 40,800.00

d. New Voting Systems - 3 Comparators, 6 Voting Receivers (FD – 2 PD – 2, Rescue – 2): $ 131,000.00

e. Simulcast Equipment: $98,445

f. Subscribers (84 Mobiles/Portables): $ 477,440.00

g. Spares: $100,000

Note: Adding three additional voting receivers to the Fire Headquarters would cost an additional $ 50,000.00

RCC Consultants, Inc.100 Woodbridge Center Dr.

Woodbridge, New Jersey 07095732-404-2461

RCC Consultants, Inc.100 Woodbridge Center Dr.

Woodbridge, New Jersey 07095732-404-2461

Thank You for Inviting RCC to Speak with you TodayWe are Happy to Answer your Questions