KN82 ST3, Nyarugenge District, Kigali City, P.O. Box 5634 Kigali, Rwanda Tel.: +(250) (0) 78 818 1294, email: [email protected], website: www.eucl.reg.rw RE-ADVERTISEMENT The management of Energy Utility Corporation Limited (EUCL) informs the public that it is recruiting competent, qualified and experienced staff to fill the following positions: S/N POSITION NUMBER REQUIRED KEY ROLES & REQUIREMENTS 1 Procurement Specialist 02 Key responsibilities: a) Interact with suppliers on a daily basis to resolve transactional issues and gather critical information on invoices, tracking information on shipments/deliveries, taxes. Etc. b) Responsible for appropriate supplier selection/bidding processes for selected purchase requests, and supplier and contract pricing validation for all purchase requests using appropriate procurement methods; c) Responsible for projects’ follow-up to ensure efficient and effective procurement processes. Required Education background & Experience: a) Bachelor’s Degree(A0) in Procurement, Business Administration, Law, Supply Chain Management, Electrical Engineering, Civil Engineering, Electro-mechanical engineering and, or any other relevant qualifications. b) Full or partial professional certification in Procurement will be an added advantage c) At least three (3) years of experience in the procurement field with one of which should be experience in electronic procurement systems. This experience must be demonstrated with proofs from current or previous Employees. d) At least one (1) years’ experience in skills transfer through coaching, mentoring, skills enhancement, teaching in procurement related domains. e) Good knowledge of procurement procedures and guidelines for Rwanda, World Bank, African Development Bank (AfDB), European Union, and other guidelines from Development Partners will be an added advantage; f) Possession of other training certificates in the procurement field g) Knowledge of supply chain management and/or procurement cycle h) Past use of an Enterprise Resources Planning (ERP) system and E- procurement will be an added advantage system with proof. 2 Legal Specialist 01 Key responsibilities: a) Draft and review vendor contracts and requests for proposals and confidentiality agreements for the company to ensure they are consistent and in compliance with regulatory requirements and organizational risk policies. b) Advise management and departments on appropriate legal procedures and corrective action regarding any legal related matter
The management of Energy Utility Corporation Limited (EUCL) informs the public that it is recruiting competent, qualified and experienced staff to fill the following positions:
S/N POSITION NUMBER REQUIRED
KEY ROLES & REQUIREMENTS
1 Procurement Specialist
02 Key responsibilities:
a) Interact with suppliers on a daily basis to resolve transactional issues and gather critical information on invoices, tracking information on shipments/deliveries, taxes. Etc.
b) Responsible for appropriate supplier selection/bidding processes for selected purchase requests, and supplier and contract pricing validation for all purchase requests using appropriate procurement methods;
c) Responsible for projects’ follow-up to ensure efficient and effective procurement processes.
Required Education background & Experience:
a) Bachelor’s Degree(A0) in Procurement, Business Administration, Law,
Electro-mechanical engineering and, or any other relevant qualifications.
b) Full or partial professional certification in Procurement will be an added
advantage
c) At least three (3) years of experience in the procurement field with one of
which should be experience in electronic procurement systems. This
experience must be demonstrated with proofs from current or previous
Employees.
d) At least one (1) years’ experience in skills transfer through coaching,
mentoring, skills enhancement, teaching in procurement related domains.
e) Good knowledge of procurement procedures and guidelines for Rwanda,
World Bank, African Development Bank (AfDB), European Union, and other
guidelines from Development Partners will be an added advantage;
f) Possession of other training certificates in the procurement field
g) Knowledge of supply chain management and/or procurement cycle
h) Past use of an Enterprise Resources Planning (ERP) system and E-
procurement will be an added advantage system with proof.
2 Legal Specialist 01 Key responsibilities:
a) Draft and review vendor contracts and requests for proposals and confidentiality agreements for the company to ensure they are consistent and in compliance with regulatory requirements and organizational risk policies.
b) Advise management and departments on appropriate legal procedures and
corrective action regarding any legal related matter
c) Identify contractual and operational compliance requirements for target
customer segments.
Required Education Background & Experience:
a) Bachelor’s Degree (A0) in law or a partial professional qualification in law
and;
b) At least 3 years of experience in a legal related role
OR
c) Technical Diploma in law with 10 years’ experience in a legal related role
3 Customer Care Officer
02 Key responsibilities: 1 Handle billing inquiries and service requests 2 Explain electric and natural gas charges to our customers 3 Offer advice about how our customers can save energy and money 4 Resolve billing or service complaints and refers grievances to designated
departments for investigation.
Required Education Background & Experience:
• Bachelor’s Degree (A0) in Business Administration or a related field
• At least 2 years of experience in a similar role
Required Documents for application: 1. An application letter; 2. A detailed updated Curriculum Vitae; 3. A photocopy of academic degree; 4. A photocopy of the Identity card; 5. Full addresses of three referees, including preferably one of previous supervisors. 6. Proof of Experience (Work Certificate (s)) Submission of Applications Interested and qualified candidates should submit their soft copy applications addressed to the MANAGING DIRECTOR of EUCL Ltd only at www.work.rw or through this e-mail address: [email protected] not later than 23/11/2018 at 05:00 P.M. Hard copies are not accepted. Only shortlisted candidates shall be contacted. For more details on the Terms of Reference for these positions, please visit our website on www.reg.rw Done at Kigali, on 13/11/2018 Maj. Eng. Jean Claude KALISA Managing Director
Energy Utility Corporation Limited (EUCL) is currently recruiting candidates for the role of a
Procurement specialist in the Procurement Unit at our Headquarter, Kigali, Rwanda.
Job Responsibilities
d) Interact with suppliers on a daily basis to resolve transactional issues and gather critical
information on invoices, tracking information on shipments/deliveries, taxes. Etc.
e) Responsible for appropriate supplier selection/bidding processes for selected purchase requests,
and supplier and contract pricing validation for all purchase requests using appropriate
procurement methods;
f) Responsible for projects’ follow-up to ensure efficient and effective procurement processes.
g) Responsible for resolving invoice price and terms discrepancies to enable order processing.
h) Identify, negotiate and implement contract & framework agreements which result in efficiencies in line with financial and forecasting requirements.
i) Maintain accurate auditable records of all procurement process which result in high process compliance.
j) Plan and engage with unit managers to understand contract specifications and with suppliers to develop a pr3ofile of delivery capability which results in effective market engagement.
k) Build into contract & framework developments, EUCL's sustainable procurement obligations and preferences including assurance of procurement authority level adherence which result in stakeholder satisfaction of procurement services.
l) Ensure routine Supplier Performance Evaluation to enable a database of competent suppliers/contractors/service providers and propose for debarment of incompetent ones
m) Engage with other departments in the company for proper procurement planning;
n) Participate in goods reception upon delivery and ensure a goods received report is availed and
properly signed;
o) Monitor requisitions and produce purchase orders and reports in the Enterprise Resources
Planning (ERP) system (IBMS – Integrated Business Management System)
p) Ensure routine and efficient filing of the procurement files
q) Work with internal auditors as well as external auditors (private and Auditor General of State
Finances) to ensure an clean audit for the financial year;
Job Title: Legal Specialist Supervisor/Manager Title: Head of Legal Services
Department: Legal Services Unit: Legal Services
Current Level: Specialist
Job summary: Description of the purpose of the job in 2-3 sentences
This role will be responsible for implementing and directing the legal activities and overseeing the implementation of good governance principles across the entire organization and providing statutory and legal advice to both the holding company and Energy Development company.
Key responsibilities: Brief description of duties or the responsibilities for the job
Contract Management
1 Draft and review vendor contracts and requests for proposals and confidentiality agreements for the company to ensure they are consistent and in compliance with regulatory requirements and organizational risk policies.
2 Assess contractual liabilities, understand market and legal risks and mitigate contractually where possible.
3 Provide training on contract provisions internally to the legal department staff.
Advisory Services
4 Advise management and departments on appropriate legal procedures and corrective action
regarding any legal related matter
5 Lead in the implementation of the legal policies, process and procedures in line with the strategic objectives of Rwanda Energy Group and Energy Development Company.
6 Update the company legal policy in accordance to new laws, and communicate the same to the different stakeholders
7 Identify contractual and operational compliance requirements for target customer segments.
Regulatory
8 Review, analyse and interpret state laws and regulations and advise management on the same.
9 Review and execute contract documents involved, evaluate legal disputes arising there from or otherwise advising on appropriate legal positions to be taken in the Organization’s best interest.
Reporting
10 Prepare weekly and monthly unit reports to the Head of Legal services.
Staff responsibility: Simple Organogram to show the position, the job-titles of whom jobholder reports to, and those that report directly to jobholder.
Educational Requirements & Related Job Experience/Qualifications:
• Bachelor’s Degree (A0) in law or a partial professional qualification in law and;
• At least 03 years of experience in a legal related role
OR Technical Diploma in law with 10 years’ experience in a legal related role
•
Additional skills: In addition to the experience and educational requirements listed above
Job summary: Description of the purpose of the job
The customer service Officer is responsible for serving customers by providing product and service information; resolving product and service problems.
Key responsibilities: Brief description of duties or the responsibilities for the job
Operational duties:
5 Handle billing inquiries and service requests
6 Explain electric and natural gas charges to our customers
7 Offer advice about how our customers can save energy and money
8 Resolve billing or service complaints and refers grievances to designated departments for investigation.
9 Confer with customer by phone or in person to receive orders for installation, turn-on, discontinuance, or change in service.
10 Complete contract forms, prepares change of address records, and issues discontinuance orders, using computer.
11 Determine charges for service requested and collects deposits.
12 Solicit sale of new or additional utility services.
13 Refer unresolved customer grievances to designated departments for further investigation.
Staff responsibility: Simple Organogram to show the position, the job-titles of whom jobholder reports to, and those that report directly to jobholder.
Educational & Experience Requirements:
• Bachelor’s Degree (A0) in Business Administration or a related field
• At least 2 years of experience in a similar role
Additional skills: In addition to the experience and educational requirements listed above
• Flexibility
• Team player
• Ability to be calm and composed under tight pressure
