Folio 1
jS?&.
RECEgVED
THE HON PETER CHANDLER MLA ^USS^AMinister for Education cHfE^lNlp^OFFlce'
MEMORANDUM
TO: CHIEF MINISTER DATE: 2-7|C>61Z(M
FROM: MINISTER FOR EDUCATION REF:(?^M|zW-P(AC
RE: REQUEST FOR APPROVAL TO TRAVEL OVERSEAS
I propose to undertake official travel overseas for approximately six days during theperiod 1 to 11 November 2014 for the purpose of visiting .Anhui Province andShanghai, People's Republic of China. The visit Is a reciprocal visit to theDecember 2013 delegation of 12 principals whp_partieipated in a leadership programhosted by the Centre for School Leadership, ©haries Darwin University (CDU). Thevisitwill develop further the 2000 Friendship Agreement between the NorthernTerritory and Anhul Province and also CDU's agreements and arrangements withuniversities in the province. .
The primary purpose of the visit is to build on existing relationships to increase thenumber of international students'from Anhui Province studying in the NorthernTerritory. The visit will involve meetings with the Anhul Province government andMinistry for Education, and also representatives of the Department of Foreign Affairsand Trade (DFAT) and Aijstrade, in (3Gth Anhui Province and Shanghai. A number ofschools and universities will also be visited.
I will be accorppariied by Anthony Jarvis, Senior Ministerial Adviser and from theDepartment ofEd.ucatfon (DdE): Ken Davies, Chief Executive and Dr Kevin Gillan,Executive Director, Education Partnerships, This group will travel for approximatelysix days during the period of 1-11 November 2014.
The visit is part of an eleven day study tour for the Executive Development forEdtiGationat Leaders Program being provided by CDU for principals. The principalswill also visit education facilities in Hong Kong, Special Administrative Regions,People's Republic of China. A full list of participants and their funding source isattached.
The itinerary of meetings for the proposed trip is being drafted by DoE in consultationwith the Department of the Chief Minister, CDU, DFAT, Ausfrade and the AnhuiProvince Government and Department of Education.
The Vice-Chancellor, Professor Simon Maddocks, will be visiting Anhuf Province inSeptember 2014 and laying important groundwork for my visit.
Northern Territory
Government
Folio 2
I am seeking your approval to travel overseas to participate In the proposed studytour to Anhui Province and Shanghai for approximately six days during1-11 November 2014.
.^
--'~i-==^
PETER CHANDl^R
26AUG20U
^ fr<-^
^ROVED
2 8 AUG 20U
Folio 3
ATTACHMENT A
ANHUI PROVfNCE, PEOPLE'S REPUBLIC OF CHINASTUDY TOUR-1-11 NOVEMBER 2014
PARTICIPANTS
Group 1; (fully funded by the Department of Education (DoE) except for Professor Peter Kell)
1, Hon Peter Chandler MLA. Minister for Education
2. Ken Davies, Chief Executive, DoE
3. Adviser to the Minister
4. Dr Kevin Gillan, Executive Director Education Partnerships, DoE
5. Professor Peter Kell, Head of School Education, Charles Darwin University (funded byCDU)
Group 2:
6, Gary Fry, Director, Centre for School Leadership (funded by CDU)
7. Pam Erfurt, President, Association of Northern Territory School Educational Leaders (self-funded)
8, Gait Barker, Executive Director, Association of Independent Schools of the NorthernTerritory (self-funded)
9. Julian Denholm, Chair, Association of Independent Schools of the Northern Territory(self-funded)
10. Two consultants, Queensland Education Leadership Institute (QELt) (funded by QELI)
11. Weifeng Mao, Interpreter, Languages Consultant, Curriculum Assessment and Standards,DOE (funded by DoE)
Principals participating in the Executive Development for Education Leaders Program(funded by DoE and a $1000 personal contribution):
12. Sharon Reeves Woodroffe Primary, Palmerston13. Daniel Murtas Katherine South Primary, Katherine14, Edward Fabijan Centralian Senior College, Alice Springs15. AndyMison NT Music School, Darwin16. Jenny Nash Casuarina Senior College, Darwin17. MarkMonaghan West Arnhem College, Jabiru18. Carolyn Edwards Henbury School, Darwin19. Sabina Smith Nhulunbuy High School, Nhulunbuy20. John Cleary Casuarlna Street Primary School, Katherine21. Ryan Martin Batchelor Area School, Batchelor.
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TRIPS - MOVEMENT REQUISITION ACQUITTAL Page 1 of 5
NORTHERN TERRITORY GOVERNMENTMOVEMENT REQUISITION ACQUITTAL - OFFICIAL lA-1RnUT-<
TRAVELARCHIVE ENVIRONMENT
Accounts payable use only
VENDOR No.;
APPROVAL STATUS: SENT FOR AUTO PAYMENT
VOUCHER No.:
ACQUITTAL CONFIRMATION:
Was travel completed in accordance with approved requisition?(As summarised below^
No
Reason forChange:
Reimbursements have been added
TRAVELLERS DETAILS
Traveller's Name: Peter ChandlerTraveller's ePASS User ID:Is the traveller listed in ePASS: Non-ePASS registered user
Traveller's AGS Number:79063046 Peter CHANDLER - Brennan MLA Chandler -1043G2
Agency: 11-DCM Department of the Chief Mimster-11Cost Centre Unit: HON P CHANDLER TRAVEL-117015Cost Centre Code: 117015Office location: Parliament House Parliament Building Level 5 [03000A5]Telephone; 0889286553Supervisor; Jan WllschefsklBooking Officer: Jessica Louise AdnamsReason(s) for Travel: Ministerial Travel; Overseas; Ministerial Travel
Portfolio: EducationDetailed Reason for Travel: Portfolipjrip to ChinaAdditional comments asattachment:
Minister Chandler Retmbursemenls - Chlna.ndf
P Chandler 01-09 Nov 11 9QB7P6 Amended Reimb.odf
TRAVEL ITINERARY
Depart From ToTravel _ , . Flight
Arrive Stopover ... ;- Provider ...~"'-" ClassMode ----- NO.
Bool
FFihed Points
Used
www Danvln !<ualB.05;05 --•.... Lumpur
01/11/2014 Transit08:25 stop
AirMalaysian
AirlinesMH144 Business Yes No
Ol/U/2014 Kuala PuDong 01/11/201409;30 Lumpur Shanghai 14:30
Destination AirMalaysianAirlines
MH388 Business Yes No
07/11/201414:05
Nanjlng Honk Kong07/11/201416:40
Destination Air
Monk
Kong
DargonAirlines
KA811 Business Yes No
08/11/2014 Honk22:40 Kong
Perth09/11/2014 Transit06:20 stop
AirCathayPacific
Airways
CX137 Business Yes No
09/11/201408;30
Perth Darwin09/11/201413:35
Destination AirQA^STASAirways
QF792 Business No No
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TRIPS - MOVEMENT REQUISITION ACQUITTAL Page 2 of 5
Type of Booking^ MulttdestinationType of Travel: InternationalOther Services Required:Travel Package Deal(Airfare/Pickup/Accommodatlon)
No
Air Bookings Insured forCancellation;
No
ACCOMMODATION DETAILS
Nama & Address PhoneCheckinDate
Checkout
DatePymt.
StatusDue
DateBooking #
Rate/ BO toNight Book
Hotel WaldorfAstoria ShanghaiThe Bund 2 Zhong
Rd, Shanghai
01/11/2014 03/11/2014 ** 0.00 No
Hotel Hllton
Hefeil98 ShengLIRd, Hefel 2300UCN
03/11/2014 05/11/2014 ** 0.00 No
Hotel Doubletree byHilton Wuhu 15Changjiang MiddleRd, JlnWuhu
05/11/2014 Q7/11/2014 ** 0.00 NO
Grand Hyatt Hong
Kong 1 Harbour Rd,
Hong Kortg
07/11/2014 06/11/2014 ** 0.00 No
Total Amount: 0.00
TRAVEL COSTS
TA Profile; NTG TAOfficial Travel Period Total
From; 01/11/2014 05:05 Hrs. To; 09/11/2014 13:35 Mrs.8 days and 8 hours
(8 nights)
DL PurposeGeneral Ledger
Code
TaxCode
QlAccommodatlon |[
Units.Sub
UnitGST
0.00
Total
(Inc GST)
0.00
HTravel Fares 0.001 0.001
[Travelling Allowance zoo ML o.ool || 0.00I- jjCamplng Allowance |[ 200 JK 0.00 || 0.00Variations to Official Allowances
l.HBreakfast Allowance zoo o.oojl 0.00
|2.||Lunch Allowance
|3. [[Dinner Allowance
yincidentaf Allowance
0.00
0.00
o.ooll 0.00
Other Expenses/Allowances
1.Reimbursement oftaxi fares
Reimbursement ofMeals
1170153643191
117015346111
P10
P10
OfficialAllowance?
No 40.6111 3.691
402.561) 36.60|
o.ooil o.ool
40.61
402.56
0.001
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TRIPS - MOVEMENT REQUISITION ACQUITTAL Page 3 of 5
Total Official Allowances:
jCabcharge Vouchers
JlNumber of vouchers required; JIL'JRecovery of Overpaid Allowances/Expenses
1.11 II zoo2.11 JL^DL :0| o.oo|
Total Recovered; 0.001
Total Official Allowances Payable; J 0.00)1 0.00][Payment in Advance
||ls an Advance Required?
||11% Advance RequiredJL^L
100%
Amount of Advance;
Balance Payable On Acquittal;
o.ool
0.001
Received Payments
Witness
,20Date
/ ,20Date
Voucher Number
Comments;All costs expenses are being covered by the Department of Education. Please note, we have alreadybeen supplied with Cabcharge Cards. 29/10 Checked AE 20/01 checking reimbursements with RobertAE 10/03 update have requested Latitude Travel to Issue two seperate Tax Invoices, P Hatch 13/04No amended Invoice from Latitude travel, processing taxi reimb to Minister NIPS129742 PH checkingwith Lien for LTF before finalising. PH No LTF finalising ACQ PH
APPROVAL / WORKFLOW LOG
Date Action Actioned By Role Fwd. To e-Mail Address
28/10/201414:22
Forwarded to delegate Jessica Bovis (jbovl)Booking
Officer
Jan WilschefsM
Unw)jan,wltschefski®nt,gov.au
28/10/2014 Forwarded to mlnlster/travel16:22 clerk
'Jan Wllschefskl (jnw) DelegateTravel Dan
(9110056)travel. dcm®nt.gov.au
Comments/Recomnnendations! Approved
06/11/2014 Approved and forwarded to Travel Don15:59 travel clerk (gll0056)
MinisterTravel Dcm
(gll0056)travel,dcm@nt,gov.au
Comments/Recommendations! approved for workflow - Ministerial attached 2014-2468, AE
06/11/201416;08
Queued for auto paymentPhytlls Mary Hatch(phyh)
AgencyAdministrator
06/11/2014 Sent for auto payment of
19; 00 $0.00TRIPS (System) Auto Process
10/11/201412:33
Saved acquittalPhyllls Mary Hatch(piiyh)
Comments/Racommendations:Modified Reason For Change;
14/01/201513:43
Forwarded to delegateJessica Louise
Adnams (Jadna)Agency Tim Baldwin
Administrator (baldt)tlm.baldwln@nt,gov,au
Comments/RecommendatIone; Hi Tim, I have added Minister Chandler's reimbursements in expenses with a total of
$591.11. Could you please approve, JessModified Reason For Change: Reimbursements have been added
14/01/2015 ForwardedDm Baldwin (baldt) Delegate
Travel Dcm
(g.110056)travel.dcmlBnt.gov.au
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TRIPS - MOVEMENT REQUISITION ACQUITTAL Page 4 of 5
Comments/Recommendations! Approved
Modified Reason For Change: Reimbursements have been added
16/01/2015 Approved and forwarded to Travel Dcm08:31 travel clerk (gll0056)
MinisterTravel Dcm
(9110056)[email protected]
Comments/RecommendaUons! approval for workflow process
Modified Reason For Change; Reimbursements have been added
20/01/201510:09
Saved acquittalTravel Dcm
(g110056)Comments/Recommendations;
Modified Reason For Change; Reimbursements have been added
10/03/201509:48
Saved acquittalPhyllis Mary Hatch(phyh)_
Comments/Recommendatlons;
Modified Reason For Change! Reimbursements have been added
13/04/201512:11 Saved acquittal
Phyllis Mary Hatch(phyh)
Comments/Recommendatians:Modified Reason For Change: Reimbursements have been added
13/04/201512:18
Saved acquittalPhyllls Mary Hatch(phyh)
Comments/Recommendatlons!
Modified Reason For Changes Reimbursements have been added
13/04/201512:19
Saved acquittalPhyllls Mary Hatch(Phyh)
Comments/Recommendations:Modified Reason For Change: Reimbursements have been added
13/04/201512;28
Saved acquittalPhyllis Mary Hatch(phyh)
Comments/Recommendations:
Modified Reason Far Change: Reimbursements have been added
13/04/2015Queued for auto
Phyllls Mary Hatch Agencypaymant (phyh) ' ' '- Administrator
Comments/RecommendatIons; Modified Reason For Change; Reimbursements have been added
13/04/2015 Sent for auto payment of19:00 $0.00
TRIPS (System) Auto Process
INFORMATION REQUEST LOG
REQUISITION AUDIT LOG
Date Updated by Travel Costs Off. Allow. Payable
.8/10/2014 14:22 Jessica Bovls $0,00 $0.00
B/10/2014 16:22 Jan Wllschefski $0.00 $o.ao
W10/2014 08:14 Travel Dcm $a,oo $0.00
6/11/2014 15:27 Jessica Bovls $0.00 $0.00
16/11/2014 15:58 Travel Oem $0.00 to.oo
16/11/2014 15;59 Travel Dcm $0.00 $0.0016/11/2014 16:08 Phyllis Mary Hatch $0.00 to.oo
0/11/201412:33 Phyllls Mary Hatch to.oo $0.00
3/01/201508:59 Phyllis Mary Hatch 40.00 $0.00.4/01/2015 13:43 Jessica Louise Adnams $591.11 $0.00
4/01/2015 U;35 Tim Baldwin $591.11 $0,006/01/2015 08;31 Travel Dcm $591.11 $o.oo0/01/2015 10;09 Travel Dcm t5&i,n $0,000/03/2015 09;'f8 Phyllfs Mary Hatch $591.11 to.oo3/04/2015 12:11 Phyllis Mary Hatch $443,17 $0,003/04/2015 12:18 Phyllis Mary Hatch $443.17 40,00
3/04/2015 12!l9 Phyllts Mary Hatch $443.17 $0,003/04/2015 12:26 Phyllis Mary Hatch $443.17 *0,003/01/2015 12:28 Phyllls Mary Hatch $443.17 $0.00
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TRIPS - MOVEMENT REQUISITION Page 1 of 4
A ,. NORTHERN TERRITORY GOVERNMENTMOVEMENT REQUISITIpN_-_OFFICIAL TRAVEL 14-JBOVI-9QB7P6
ilHI^ ARCHIVE ENVIRON MINTAccounts payable use only
VENDOR No.: VOUCHER No,;
APPROVAL STATUS: SENT FOR AUTO PAYMENT
TRAVELLERS DETAILS
Traveller's Name:
Traveller's ePASS User ID:Peter Chandler
Is the traveller listed in ePASS: Non-ePASS registered user
Traveller's AGS Number:
Agency:Cost Centre Unit:Cost Centre Code:Office location;Telephone;Supervisor;
Booking Officer:Reason(s) for Travel:
Portfolio:Detailed Reason for Travel;Additional comments asattachment:
FRAVEI. ITINERARY
depart From To
n/U/2014 ^_ ,_ KualaDarwin
Lumpur
11/11/2014 Kuala Pu Dong)9;30 Lumpur Shanghai
17/11/2014 .,__„Nanjlng Monk Kong
18/11/2014 MonkPerth
'2:40 Kong
19/11/2014Perth Darwin
Type of Booking:Type of Travel;Other Services Required;
79063046 Peter CHANDLER1043G211-DCM Department of the
- Brennan MLA Chandler -
ChietMinister-HHON P CHANDLER TRAVEL-117015117015Parliament House Parliament Building Level 5 [0889286553Jan WilschefskiJessica BovlsMinisterial Travel; Overseas;
Education
I: Portfolio trip to Ctilna
2014-2468-PGC Aporoved Msmo.pdf
Arrive Stopover ... Provider
Ol/n/2014 Transit .,. Malayslan08:25 stop "" Airlines
01/11/2014 ^..,,_.,,._ „,„ MalayslanDestination Air14:30 -—..—-.. .... Airlines
Monk
07/11/2014 ,,_.,,_.^_ ,,.. KongDestination Air16;40 -—...-"-.. .... Dargon
Airlines
09/11/2014 Transit ., cathJlyAir Pacific
06:20 stopAirways
09/11/2014 ^_,,__,,__ ,,_ QANTASDestination Air
Airways
MultldestinationInternational
Travel Package Deal(Alrfare/Pickup/Accommodation)
Air Bookings Insured for No
; Ministerial Travel
:03000A51
Class Booked PointsNo- """ "~"~ used"
MH144 Business
MH388 Business
KA811 Business
CX137 Business
QF792 Business
Yes No
Yes No
Yes No
Yes No
No No
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Folio 9
TRIPS - MOVEMENT REQUISITION Page 2 of 4
Cancellation:
ACCOMMODATION DETAILS
Name & Address PhoneCheckin Checkout Pymt. Due „_.,_,__ ^ Rate/ BO toData Date Status Date ——.. y^ gyy^
Hotel WaldorfAstoria Shanghai
The Bund 2 2hongRd,Shanghai
01/11/2014 03/U/2014 *» 0.00 No
Hotel HiltonHefell98 ShengURd, Hefei 230QHCN
03/11/2014 05/11/2014 *» 0.00 No
Hotel Doubletree byHilton Wuhu 15Changjlang MiddleRd, JlnWuhu
05/11/2014 07/11/2014 ** 0,00 No
;rand Hyatt Hong
Kong 1 Harbour Rd,
Hong Kong07/11/2014 08/11/2014 ** 0.00 No
Total Amount: 0.00
TRAVEL COSTS
TA Profile; NTG TAOfficial Travel Period Total
From: 01/11/2014 05:05 Hrs. To; 09/11/2014 13:35 Mrs.8 days and 8 hours
(8 nights)
PurposeGeneral
Ledger Code
Tax
Code
Units.Sub
UnitUnit Price/Allowance
llAccommodation AIL
Total
(Xnc GST)
0.00
[Travel Fares O.OOi o.ooi 0.00
|Travelling Allowance zoo 0.00
(Camping Allowance zoo JK 0.00
Variations to Official Allowances
ijBreakfast Allowance |[^ zoo 0.00 0.001
|2.||Lunch Allowance |[ zoo 0.00
SjJDinner Allowance
^yincldental Allowance
0.00
zoo
Other Expenses/Allowances
0.00
0.00
0.00
0.00
OffldaliAllowance?!
1. No 0.00 0,0011 o,oo|No o.ool o.ooll 0.00
J^JL 0,00 o,oo|| O.OOi
14. No O.OOi 0.00)1 0.00
No || O.OOll O.OOll 0.00,Total Travel Costs: o.ooll 0.00
Total Official Allowances: 0.00(1 0.00
Cabcharge Vouchers
JJNumber of vouchers required: M-
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TRIPS - MOVEMENT REQUISITION Page 3 of 4
(Recovery of Overpaid Allowances/Expenses
MMII _ 200
zoo
0,00||o.ooll
o.ooi
0.00
Total Recovered: 0.00|
Total Official Allowances Payable: J o.ooll o.ool(Payment in Advance
j_||ls an Advance Required? Yes
I||% Advance Required 100%
Amount of Advance; 0.00]
Balance Payable On Acquittal: o.ool
/ ,20Received Payment? Date Voucher Number
Witness/ ,20
Date
Comments:All costs expenses are being covered by the Department of Education, Please note, we have alreadybeen supplied with Cabcharge Cards, 29/10 Checked AE
APPROVAL / WORKFLOW LOG
Bate Action Actioned By Role Fwd. To e-Mail Address
28/10/2014 „_,.,.,,_^, __,_ iessicaBovls „_,.,_. ^^.__ Jan WllschefskiForwarded to delegate ',~,""~^'""~ Booking Officer ~,^'..\""~"~"" [email protected],au
28/10/2014 Forwarded to minlster/travel Jan Wllschefskl16:22 clerk tjnw)
DelegataTravel Dcm
(g110056}travel.dcm@nt,gov.au
Comments/Recommendations: Approved
06/11/2014 Approved and forwarded to Travel Dcm
l5;59 travel clerk (gl 10056}Minister
Travel Dcm
(gll0056) [email protected]
Comments/Recommendatlons; approved for workflow - Ministerial attached 2014-2468, AE
06/11/2014 „,....,.., ,_. ..„. ,..._.„, Phyllis Mary Hatch Agency16:08~" QU6ued For auto payment ^y Administrator
06/11/2014 Sent for auto payment of19:00 $0.00
TRIP5 (System) Auto Process
INFORMATION REQUEST LOG
Request FromsTravel Dcm - Hi Jessica, Can you please attach Ministerial so we can process. Thanks Ashlee
Request To: Jessica Bovls - All done,
REQUISITION AUDIT LOG
Date Updated by Travel Costs Off. Allow. Payable
28/10/2014 14;22 Jessica Bovis $0,00 $0.00
28/10/2014 16:22 Jan Wilschefskl $0,00 $0.00
29/10/2014 08; 14 Travel Dcm $0,00 4.0.00
06/11/2014 15;27 Jessica Bovls $Q.OO $0.0006/11/2014 15:58 Travel Dcm $0.00 $0.0006/11/2014 15:59 Travel Dcm $0.00 $0.00
06/U/2014 16:08 PhylHs Mary Hatch $0.00 *0.00
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Folio 11
UiiliMftTrading as Wlnnellie Travel
Shop 15, Winnellie Shopping CentreStuart Highway, Wfnnellie NT 0821
POBoxUNIghtdlffNTOSU
Telephone +618 89411144 Facsimile +618 89411133Email; xanaiaitraveltatitude.com.su
ABN: 25 109 118 649 Licence: 138
TAX INVOICE
DATE OF ISSUEDUE DATE
PASSENGER
24 Nov 201424 Nov 2014
CHANDLER/PETERHON
CONSULTANTDATE DEPART
TOTAL DUE
Jorge Favaro08 Nov 2016
$315.00
SERVICE
MiscellaneousGrand Hyall Hong KongRoom Sen/lcB Breakfast, lA'nch. Dinner and Personal BarCHANDLER/PETERHOI;
MlscellBneousHlttonHefel-SpalroECHANDLER/PETERHbN
GRAND TOTAL
nenl)N
AMOUNTEXC GST
$180,00
$135.00
(31S.OO
AMOUNTTAxaew
$0.00
$0.00
$0.00
AMOUNTGST
CT.OO
to.oo
$0.00
AMOUNTINC GST
iiflo.oo
(136,00
$315.00
'c€PAYMENT DETAILSPLEASE PAYLATITUDE TRAVE1\BANK OF QUEENSO\NDDARWIN BRANCH \SWIFT CODE QBANAU4KBSB125460ACCOUNT NUMBER 20518381\
Payment by tradll en rd will attracl a fee:2K on Visa, Mastercard or BankcsrdW. on American Express 6 Diners Club
t^^c^/ ^ /^^t^^V/ pQt^Uf •
A4u-^ i.
<.
'^v-^Q (Ow -<- CLe/'i/"t-oa-c--a-c. 0^
'cuy- cy '^•i-c.w^e^ •f:lJLH
O^ejuLM. •^^'ou^ ^
Folio 12
Phyllis Hatch
From: Xana Kamitsis <)(ana@travellatitude,com.au>
Sent: Monday, 9 March 2015 1:56 PMTo: Travel DCMCc: Rachael ShanshanSubject: RE Re Attached Tax Invoice
DearPhyllis
I will most certainly do this for you
Thanks
Xanax
From: Phytlls Hatch [maHto:[email protected]] On Behalf Of Travel DCMSent: Monday, 9 March 2015 1:29 PMTO! Xana Kamltsls; Travel DCMCc; Rachael StianahanSubject: RE: Re Attached Tax Invoice
DearXana,
Can I request that you split the costs please,
Invoice 1.
Please raise an Invoice on Minister Chandler for the Spa Treatment with supporting documentation and send it toMinister ChandlerC/-DCMGPO Box 4396OarwlnNT0801
invoice 2 To DCMPlease raise a separate Invoice on DCM itemised for the meals and other charges with supporting documentationand send it toMinister ChandlerDept of Chief MinisterfiPO Box 4396Darwin NT 0801
Many thanks for your patience.
Kind Regards
Phyllts HatchTravel OfficerDepartment of the Chief MinisterNorthern Territory Government
Floor 3, NT House, 22 Mitchell Street, DarwinGPO BOX4396, Darwin, NT 0801, Australia
p .-:.t61>SS999VQ$HA! •:, v'...r," -i:<i>
Folio 13
e ... [email protected]
w... www.nt.eov.au/dcm
If you are not (he Intended redpient of this mtasage, any usa, dlsdosure or copying of Ihe messaBe or any attachments Is urantflorlsed,II you have received this mesiaee In error, please advise ihe wnder,No representation Is filven Ihat attached files are free from viruses or oihar dafecls. Scannine for ulruses Is reromniended.
From: Xana Kamifcsls [mallto!s<ana®fa-ave](atltude.com,au]Sent! Friday/ 6 March 2015 2:49 PMTO! Travel DCMCc; Rachael ShanahanSubject; RE: Re Attached Tax Invoice
Dear Phyllis
Thank you for your email, I am sorry it has taken some time to revert back to you, Jorge is
no longer with Latitude so it took some time to work ouf why we in fact got involved with
incidentals. However the hotel charged this on tlie company card when they charged all
the accommodation I believe Jorge then spoke to Ms Rachel Shanahan and it was Rachel
wlio in deed asked Jorge to invoice this on. If you need any further clarification or
documentation on this issue please let me know and I will be happy to oblige,
Thanks and veiy warm regards
Xana. x
From; Phyllfs Hatch [mallto:Phvllis.Hatcb®nt.qov,au] on Behalf Of Travel DCMSent! Monday, 16 February 2015 9:48 AMTO! Xana Kamltsis (xanai^travellatltude.com.au)Subject: Re Attached Tax Invoice
Dear Xana,
I have received the attached tax invoice and am seeking clarification.
The attached tax Invoice (with no invoice number or customer narne) relates to spa treatment and room serviceincluding breakfast, lunch, dinner and personal barof Minister Chandler.
Spa treatment and Personal Bar are not official travel related expenses of the Department of the Chief Minister andare considered to be personal expenses.
I have been advised thiat the Minister attempted to pay his account at the Grand Hyatt (exsluding accommodationexienseS) but was advised the Hotel had already on-charged these costs to Latitude Travel.
I seek your relating to these expenses on the tax Invoice that are required to be separated between official expensesand personal expenses.
Department of Chief Minister has a process in relation to meals etc which should not be charged back via a TravelAgent. This may have been done by the Grand Hygtt and not the fault of Latitude Travel.
Consequently, supporting documentation relating to the expenditure Is required to establish responsibility forpayment of the expenses.
Folio 14
As advised spa treatment and personal bar are not expenses of the Department of the Chief Minister.
Awaiting your reply.
Ktnd Regards
Phyllis HatchTravel OfficerDepartment of the Chief MinisterNorthern Territoi'y Government
Floor 3, NT House, 22 Mltchell Street, DarwinGPO 80x4396, Darwin, NT 0801, Australia
p ... <+61> S 8999 7884f .. <+61> 8 S999 6692e ... Dhvllls.hatch®nfcaov,au
w... www.nt.eov.au/dcm
Jf you arc not Ills Intended rQdpianl of lliii meisDQ?, any ma,, dfsclosuie or copying of the meMoae or any aUflciiment'i ti ungulhorised.If you have received this meiuse in error, pfcasc od^se the ssnder.No represanlatlon Is alven ll'al nuadied fflos are Iree from viruses or olhar defecls, Scannina for vlmscs Is recommendsd.
Folio 15
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SRANdHYATTHONGKONQIHutour Road, tog KongTd; (MZ) ssea 1234fSK (682) 2802087?E-mail; hongitong.srBfxkShyfllLcomhonskw9.gnond.hy6U.com
Honourable Peter ChBnifler Htt Roam No23rd Floor Hartiour Cenlre Att R X Arival26Harf>ourRoad
331307 NOV 1408 NOV 14
vtmdsel RBPeneNo, : lotlA""""la iia Date"" ; on NOV w
UlBKCBBhlBrwan Foio No.
VoudwNo. Conflm»llon50B18ZBZ Wm INFORMATION INVOICB
fA lilfl ^ Cumptiny /^i&traRpn C&nsu!ala Gensrel
ltilB?ri!!i^?Di!e^^07 NOV 14 Room Sentee Dlnnar CHECKS 6628 [621) 6,36 •y-t~ 374.00
OB NOV 14 RoomSaivlcBBreBhfasl CHECKfl 6863 [822] / 352.00
08 NOV 14 ParaonalBar Une#330: 4.nA •i A / I'lO.OO
OB NOV 14 Room Snvlca Lunch CHECKO 6885 [623] \ 2fl7.00
ai+Tolal 1,103.00BSBalanca : 1,183.00
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Folio 16
NORTHERN TERRITORY OF AUSTRALIA
PAYMENT / REFUND APPROVAL
Agency: DEPARTMENT OF THE CHIEF MINISTER
Name of Payee / Supplier: pgjgr ChandlerCourtesy titles to ba shown. (e,g. Mr, Ms, Mrs, Miss, Dr)
•ayee/ Supplier Address; ^^ ^/Q ^ OQ 6
Suppliers ABN: Ill,
Any spe'clal Inslfucllons'?eg "hold chequs" Please pay to AGS: 79063046
II^^i^RI^Stt'R^^^^^^SJfK^C^QMc^^^^^HHSlOnl^
^87f^h f^OhJPiOftSO N&tft; (tHio.Stipp.ltor Is nflw,ltia,''NTO Suppltof.PoyrTiont Dotalts" form v/11! need to bo comploicd
ra~[
\^piy-^
1
2
3
4
5
6
7
8
I17015/3643T1 Si^tfSl
)Gacripllon; Reimbursement of Taxi Fares
117015/34611
lascripUon: .Reimbilfsemenl of Meals
^cscriptjon;
un '.It) I ^88:65f
,,--ir02.66|
-17.1415^-
w36:601 ,J?-10-'
lascripHon: -
lascf(pt(on:
'OSCrfptton^
yscfipUtii^
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Jessica AdnamsPRINT NAME
TI
Tolnl;
Altacliment Tolal;
Grand Total:
UQ'.lol
.-SS91.11
,/..
-^Ws-^-
^591,11
s-$S3.74|
A63.741
BIcldi'WfligiRBStRTtil^MteHElI niipfovo Dlls "claim fbf pnymont
Jan WllschefskiPRINT NAME
Director Corp ServicesPOSITION TITLE
SIGNATURE
/ ,20DATE
Thavaoxonifrtfl-tflhocHiimnntlfipvo verified WoUotoHalofrCMrw)
0-/^cSjEXA>,IINIMO OFFICER
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FOW/ARO TO ACCOUNTS PAYABI R. V>i|TH INVOICE ATTACHED
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Folio 19
Phyllis Hatch
From:
Sent:
To:
Cc:
Subject:
Follow Up Flag:Flag Status:
Jessica Louise Adnams
Wednesday, 28 January 2015 2:37 PMTravel DCMPieta DenholmRE: Re Reimbursement to the Minister for overseas travel
Follow upCompleted
HiAshlee,
Thank you I will amend accordingly. Please also note that the Grand Hyatt is in Hong Kong therefore we need to use
the HKD rate not the Chinese rate.
I will need to speak to the Minister about getting a receipt for the Grand Hyatt.I am not too sure why Latitude Travel has sent us an invoice it is all a bit blazae. Like you said Minister Chandler
( lould just be getting reimbursed upon return.I'll amend all accordingly and will send through a revise Payment form and will obtain a receipt from the Minister forthe Grand Hyatt.
Thank you
Jessica Adnams
Ministerial Assistant | Hon. Peter Chandler MLADeputy Chief MinisterMinister for Lands and Planning
Minister for Police, Fire and Emergency Services
Minister for Defence Industries and Veterans Support
5th Floor Parliament House
GPO Box 3146, Darwin NT 0801
P: +61 8928 6555+61 8928 6632
E: minjster.chan_cljer@nt,Roy,au
From; Ashlee Edwards On Behalf Of Travel DCMSent: Wednesday, 28 January 2015 2:20 PMTo: Jessica Louise AdnamsCc: Pieta Denholm ;Subject: Re Reimbursement to the Minister for overseas travel.
HiJess,
Re the attached claim form for Minister Chandler-
Cost code for reimbursement of overseas taxis is 364319.
Cost code for reimbursement of meals is 346312.
Re the Grand Hyatt:
Folio 20
There is no proof of payment attached. I am able to accept a receipt with a nil balance from the Grand Hyatt and if
receipts cannot be provided, then a statutory declaration will be required to be submitted for reimbursement.
Latitude Invoice:
In relation to the Latitude Tax Invoice, can you provide me with more information? How were the payments made?
Also spa treatments are a personal expense and therefore not reimbursable.
Please refer to the attached excel doc I have itemised the charges as per the documents you have provided, being
taxi and Grand Hyatt charges.
Meals and incidentals are not meant to be charged via a Travel Agent. It is on reimbursement to the Minister on
return of travel following submission of claim form and reciepts.
Thanks
Ash lee EdwardsTravel Officer | Business ServicesDepartment of the Chisf MinisterNorthern Territory Government of Australia
'so providing Corporate Services tooffice of the Commissioner for Public EmploymentOffice of the Chief MinisterOffice of the Leader of the Opposition
Floor3 , NT House, 22 Mitchell Street, DarwinGPO Box 4396, Darwin, NT 0801, Australia
P ,..-;-;-@1^SS&&ga434
F ,,,ri-fr61> 8 &&(?S 7404
E ,.,Ashlee.Edwards(5).nt.goy,ay
E ... [email protected]
W... httR://www.ntffov.au/dcm/
Our Vision: Creating a public sector that provides the highest quality service to TerritoriansOur Values; Commitment to Service | Ethical Practice | Respect | Accountability | Impartiality | Diversity
Acquittal of Out of Pocket expenses Minister Peter Chandler 14-JBOVI-9QB7P6
Date3/11/2014 China7/11/2014 China8/11/2014 China8/11/2014 China8/11/2014 China
Supplier DescriptionTaxiGrand Hyatt Dinner
Grand Hyatt DinnerGrand Hyatt BreakfastGrand Hyatt Lunch
Rec
YHosp $AUD
Cash Balances
Chinese CAN21-^OQ374.00352:00297:00
Conversion Amount
USD Rate $AUD5.3440 40.606295.2256 71.570735.2256 67.360695.2256 56.83558
236.37
1240.00 0.00 0.00
NOTES
Initial AdvanceAfter conversion
Less Expenses
Less repaid back to RTMGain in conversion
Commission on conversion back to ADDDifference
0^1B
0N3
Total
Iss
Folio 23
Phyllis Hatch
From: Jessica Louise Adnams
Sent: Wednesday, 4 March 2015 11:46 AMTo: Travel DCMSubject: RE: Re Reimbursement to the Minister for overseas travel.
Attachments: Amended Reimbursement Min Chandlerl.pdf
Hey Ashlee,
Please see attached amended Payment form and a stat dec for the Grand Hyatt Hong Kong.
Could you please just confirm for me that alt is correct before I attach these amended forms in trips?Also the only details I have on Minister Chandlers $180.00 reimbursement on the Lattitude Travel invoice is that theexpenses were for various room service meals that he had while in China.
Thank you
Jessica Adnams
Ministerial Assistant | Hon. Peter Chandler MLA
Minister for EducationMinister for Transport
Minister for Infrastructure
Minister for Veterans Support
Minister for Police, Fire and Emergency Services
5th Floor Parliament House
GPO Box 3146, Darwin NT 0801
P: +61 8928 6555F: +61 8928 6632E: [email protected]
From: Ashlee Edwards On Behalf Of Travel DCMSent: Wednesday, 28 January 2015 2:20 PMTo: Jessica Louise AdnamsCc! Pieta DenholmSubject: Re Reimbursement to the Minister for overseas travel.
Hi Jess,
Re the attached claim form for Minister Chandler-
Cost code for reimbursement of overseas taxis is 364319.
Cost code for reimbursement of meals is 346312.
Re the Grand Hyatt:There is no proof of payment attached. I am able to accept a receipt with a nil balance from the Grand Hyatt and if
receipts cannot be provided, then a statutory declaration will be required to be submitted for reimbursement.
Latitude Invoice:
Folio 24
In relation to the Latitude Tax Invoice, can you provide me with more information? How were the payments made?
Also spa treatments are a personal expense and therefore not reimbursable.
Please refer to the attached excel doc I have itemised the charges as per the documents you have provided, being
taxi and Grand Hyatt charges.
Meats and incidentals are not meant to be charged via a Travel Agent. It is on reimbursement to the Minister on
return of travel following submission of claim form and reciepts.
Thanks
Ashlee EdwardsTravel Officer | Business ServicesDepartment of the Chief MinisterNorthern Territory Government of Australia
Also providing Corporate Services toOffice of the Commissioner for Public EmploymentOffice of the Chief MinisterOffice of the Leader of the Opposition
cloor 3 , NT House, 22 Mitchell Street, Darwin3PO Box 4396, Darwin, NT 0801, Australia
p ,, .^Si:" 3 S88.8 6434
F ... <-i-R'ii>S S°8@7404
E ... Ashlee.Edwards(a)nt.aov.au
£ ,., travel,dcm(ft>nt,ciov.ay
^ ••• ht{t?://v>'w\v,nt.CiOv,Fn'/dcnV
Our Vision: Creating a public sector that provides the highest quality service to TerritoriansOur Values: Commitment to Service | Ethical Practice | Respect | Accountability | Impartiality | Diversity
Folio 25
.^m^
NORTHERN TERRITORY OF AUSTRALIA
PAYMENT / REFUND APPROVAL
Agency: DEPARTMENT OF THE CHIEF MINISTER
Name of Payee / Supplier: peter ChandlerCourtesy lilies to be shown (e.g. Mr, Ms, Mrs, Miss, Dr)
Payee / Supplier Address:
Suppliers ABN:
Post Code
Any special Instructions?eg "hold cheque" Please pay to AGS: 790 630 46
ACCOUNT PAYABLE USE ONLY
Vendor NufTibcir
•Financial ?i/eai
Please Note; If the supplier Is new the "NTS Supplier Payment Details" form will need to be completed
Hen^rdt Ledger / Job Cost Code
AGENCY DELEGATED.OFFICER
I approve Ihts claim for payment
Jan WilschefskiPRINT NAME
Director Corp ServicesPOSITION TITLE
SIGNATURE
/ ,20DATE
TnlgiArnounl (GST .'nd il Total GST Amount' I Tax Code
1I
3
4
5
6
7
8
117015/364319
lescripiion; Reimbursement of Taxi Fares
117015/346312
iescriRiion:;Reimbursement of Meals
'escriptlon:
escription;
escripllon;
sscriplion:
iscriptton:
iscriplion;1) GST INCLUSIVE INCLUDES TAX WHERE APPLICABLE.i) CALCULATE GST AMOUNT IF SUPPLY IS TAXABLE BY T^.I.IVIDING TOTAL AMOUNT (GST INCL) BY 11, "'"" •
IPREPAREDle'iC!
Jessica AdnamsPRINT NAME Grand Total:
40.61 3.6 P10
375.77 34.11 P10
$416.38|
S416.38I
$37.85
$37.85
1
ftCCOWrS PAYABLE USE ONLY;
I have examined the claim and have verified Iha details to be correct.
EXAMINING OFFICER
/ ,20DATE
FORWARD TO ACCOUNTS PAYABLE, WITH INVOICE ATTACHED
Folio 26
m\n\^Vor - C\~^o-w>.\^-
GRAND|HYATT-
Honourable Peter Chandler
23rd Floor Harbour Centre
25 Harbour RoadWanchalAustralia
Voucher No. Confirmation S0918282
®^i:6flS Company Australian Consulate General
i B ffi UAT£ ^@ DESCRIPTION
07 NOV 14 Room Servics Dinner
08 NOV 14 Room Sen/lcs Breakfast
08 NOV U Personal Bar
08 NOV 14 Room Service Lunch
GFWND HYATT HONG KONG1 Harbour Road, Hong KongTel; (862)25881234Fax: (662) 2802 0677E-mail: hongkong.grandi8hyatl.comhongkong.grand.hyart.com
J8W Room NoAttBM ArrivalUBBffl DepartureSSt Page No.Rffl DateUtea Cashier(8»%a Folio No.
331307 NOV 1408 NOV 141of108 NOV 14
ffi^Xm INFORMATION INVOICE
»tA' REFHieNeE iH^inivnTiim'Cheun
CHECKS 5626 [621] ^S&''SR
CHECKS 5653 [622]
Llne#3313; ^)^ . Lf
CHECKS 5685 [623]
iKSjt Total
@t® Balance
374.00
352.00
140.00
297.00
1,163.00
1,163.00
I agree thai I am peisonally liable for the payment oflhe abovs statement If the person, company or assoctatlon Indicated by me asbeing responsible for payment does not do so.
iJE:6 Signature
HyaH-'ObId PasstBrt Surntnaiy
No Memberehlp to be credited.
Join Hyatt Bold Passport today and start earning points forstays, dining and more.Visit gotdpassport.com.
Summaiy Invoice, please sea front desk for ellglMllfy detBlle.
SiSBttSBffi S»«»a-ilt <IR;(B52)26B81234 f»X: (852) 2802 0877 »B: hongkong [email protected]
Folio 27
GRANDOAtt HONG KONG ^\^4 31
i I R^SR ^
MESSAGE FROMOF
at 08;30 hours to teto you to Shstln, A charge of HK5980 will be (evted to yourycu asiy »»
EcfdlsBell $ Transporiatfon
TAKEN BY BTELE
D154A033996 ^ •- y,^^,
20 14.^ ) I ^ 0 3 H 16; 5 2 ^ 0 ,/ ^ o') .\ ?,
J:./I|WF Di°E^ -^ ffiSIigng'riaiHortgOiiio --- H;;-,-
'•2t?.00x ?
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;<flS^i;?ii-5.1.1')-;<!;M>-:;;,y R ^o'i^'-S.
Folio 28
(1) Insert fill! nameand address ofperson makingdeclaration
(2) Here insert thematter declared to,either directlyfollowing the word"declare" or, if thematter is lengthy,insert the words "asfollows" andthereafter set outthe matter innumberedparagraphs
THE NORTHERN TERRITORY OF AUSTRALIA
STATUTORY DECLARATION
I, Peter Glen Chandler residing at 32 Oosse Circuit, Gunn, Palmerston NT 0832
solemnly and sincerely declare that I incurred the following expense while onMinisterial travel in China between the dates of 7 November 2014 and 8 November2014.
a Grand Hyatt Hong Kong total cost incurred $195.77 for the purpose ofpurchasing meals.
A statement of ourstanding expenses was provided however I declare that the receiptof payment for these expenses has been misplaced.
This declaration is true and I know it is an offence to make a statutory declarationknowing it is false in a material particular.
(3) Signature of thepeison making thedeclaration
(4) Signature of theperson beforewhom thedeclaration is made
(5) Here insert fullname of peisonbefore whom ihedeclaration Is made,legibly written,typed or stamped
(6) Here insertcontact address ortekphone numberof pnson beforewhom thedeclaration is made
Declared at •''Cy~wj^-j»
Witnessed by:
the 4"^ day of ^^W^ 201 T
(3) . - ..^-- -- ^"-
(4). /ll/;.-
'' _7
(5)L..^;^\a^.....LQ^^,..A^x^:5
(6)fe..C^.O<^^...:^k<^.V.&A£:^ I- ,[^
.(yf?dsa.2.
NOTE: This declaration may be witnessed by any person who is at least18 (eighteen) years of age.
NOTE: This written statutory declaration must comply with Part 4 of the OathsAffidavits and Declarations Act.
NOTE: Making a declaration knowing it is false in a material particular is anoffence for which you may be fined or imprisoned.
Folio 29
latitudeTrading as Wlnnellie Travel
Shop 15, Winnellie Shopping CentreStuart Highway, Winnellie NT 0821
POBoxl2NightcliffNT0814
Telephone +618 89411144 Facsimile +618 89411133Email: [email protected],au
ABN: 25 109 118 649 Licence: 138
TAX INVOICE
DATE OF ISSUEDUE DATE
24 Nov 201424 Nov 2014
CONSULTANT Jorge FavaroDATE DEPART 08 Nov 2015
PASSENGER CHANDLER/PETERHON TOTAL DUE $315.00
SERVICE
MiscellaneousGrand Hyatt Hong KongRoom Sen/ice Breakfasti Lunch, Dinner and Personal BarCHANDLER/PETERHON
MiscellaneousHilton Hefei - Spa treatmentCHANDLER/PETERHON
AMOUNT AMOUNT AMOUNT AMOUNTEXC GST TAX / LEVY GST INC GST
$180.00 $0.00 , $0.00 $180.00
$135.00 $0.00 3.00 $135,00
GRAND TOTAL $3T5,00 $0,00 $0.00 $315.00
PAYMENT DETAILSPLEASE PAYLATITUDE TRAVELBANK OF QUEENSLANDDARWIN BRANCHSWIFT CODE QBANAU4BBSB 125460ACCOUNT NUMBER 20518381
Payment by credit card will attract a fee:2% on Visa; Mastercard or Bankcard3% on American Express & Diners Club
Folio 30
Phyllis Hatch
From: Phyllis Hatch on behalf of Travel DCMSent: Monday, 9 March 2015 8:31 AMTo: Robert Csar
Subject: R/V: Re Attached Tax Invoice
Hi Robert,
Finally had a response from Latitude regarding the Spa Treatment Tax Invoice for Minister Chandler,
It would be our advice for them to invoice the Minister direct for the Spa Treatment and other charges to DCM and
to provide additional paperwork/documentation supporting the charges.
Phyl
From: Xana Kamitsis [mailto:[email protected]]Sent: Friday/ 6 March 2015 2:49 PM
o: Travel DCMCc: Rachael ShanahanSubject: RE: Re Attached Tax Invoice
Dear Phyllis
Thank you for your email, I am sorry if has taken some time fo revert back to you. Jorge is
no longer with Latitude so if took some time to work out why we in fact got involved with
incidentals, However the hotel charged. this on the company card when they charged all
the accommodation I believe Jorge then spoke to Ms Rachel Shanahan and it was Rachel
who in deed asked Jorge to invoice this on. If you need any further clarification or
documentation on this issue please let me know and I will be happy to oblige.
Thanks and very warm regards
( .ana x
From: Phyllis Hatch [mailto:[email protected]] On Behalf Of Travel DCMSent; Monday, 16 February 2015 9:48 AMTo: Xana Kamitsis ([email protected])Subject: Re Attached Tax Invoice
DearXana,
I have received the attached tax invoice and am seeking clarification.
The attached tax invoice (with no invoice number or customer name) relates to spa treatment and room service
including breakfast, lunch, dinner and personal bar of Minister Chandler.
Spa treatment and Personal Bar are not official travel related expenses of the Department of the Chief Minister and
are considered to be personal expenses.
I have been advised that the Minister attempted to pay his account at the Grand Hyatt (excluding accommodation
expenses) but was advised the Hotel had already on-charged these costs to Latitude Travel.
Folio 31
I seek your relating to these expenses on the tax Invoice that are required to be separated between official expenses
and personal expenses.
Department of Chief Minister has a process in relation to meats etc which should not be charged back via a Travel
Agent. This may have been done by the Grand Hyatt and not the fault of Latitude Travel.
Consequently, supporting documentation relating to the expenditure is required to establish responsibility for
payment of the expenses.
As advised spa treatment and personal bar are not expenses of the Department of the Chief Minister.
Awaiting your reply.
Kind Regards
Phyllis HatchTravel OfficerDepartment of the Chief Minister-orthern Territory Government
Floor 3, NT House, 22 Mitchell Street, Darwin
GPO Box 4396, Darwin, NT 0801, Australia
p „. <-vQl> 8 7@84
f ;,,<n!-@l>S8999S692
<s .,. [email protected]
w... www.nt.gQy.ay/dcm
If you are not the intended recipient of this message, any use, disclosure or copying of the message or any attachments is unauthorised.
If you have received this message in error, please advise the sender.
No representation is given that attached files are free from viruses or other defects. Scanning for viruses is recommended.
Folio 32
Phyllis Hatch
From: Phyllis HatchSent: Thursday, 4 June 2015 8:29 AMTo: Jan WilschefskiSubject: Minister Chandlers trip to China l-9November 2014Attachments: img-604082216-OOOl.pdf
Hi Jan,
This is the Ministerial and MR and Acquittal for Minister Chandlers trip to China.
The trip was paid for by Dept of Education.
The Minister submitted reimbursement for amount of $591.11, you will see from the paperwork this included an
invoice from Latitude Travel for Spa treatment.
There was no proof of payment for any of the items except a taxi receipt which was reimbursed to the Minister total!:;40.61
There is an email to Latitude travel to submit two separate invoices one to DCM with supporting documentation and
one to the Minister for spa treatment
No invoices were forthcoming and Minister Chandler paid Latitude travel for the spa treatment direct.
Phyllis HatchTravel OfficerDepartment of the Chief MinisterNorthern Territory Government
Floor 3, NT House, 22 Mitchell Street, Darwin GPO Box 4396, Darwin, NT 0801, Australia
p .„ <+61> 8 8999 7884
f ...<+61>889996692
" ... phyllis.hatch@nt,B6v.au
. ... www.nt.gov.au/dcm
If you are not the intended recipient of this message, any use, disclosure or copying of the message or any
attachments is unauthorised.
If you have received this message in error, please advise the sender.
No representation is given that attached files are free from viruses or other defects, Scanning for viruses is
recommended.
TRIPS - MOVEMENT REQUISITION ACQUITTAL Foli^e33f^
NORTHERN TERRITORY GOVERNMENTMOVEMENT REQUISITION ACQUITTAL - OFFICIAL
TRAVELARCHIVE ENVIRONMENT
14-JBOVI-9QB7P6
Accounts payable use only
VENDOR No,:
APPROVAL STATUS: SENT FOR AUTO PAYMENT
VOUCHER No.:
ACQUITTAL CONFIRMATION;
Was travel completed in accordance with approved requisition?(As summarised below)
No
Reason for
Change:
Reimbursements have been added
TRAVELLERS DETAILS
Traveller's Name: Peter ChandlerTraveller's ePASS User ID:Is the traveller listed in ePASS: Non-ePASS registered user
Traveller's AGS Number:79063046 Peter CHANDLER - Brennan MLA Chandler -1043G2
Agency; 11-DCM Department of the-ChiefMinister-11Cost Centre Unit: HON P CHANDLER TRAVEL-117015Cost Centre Code: 117015Office location: Parliament House Parliament Building Level 5[03000A5]Telephone: 0889286553Supervisor: Jan WilschefskiBooking Officer: Jessica Louise AdnamsReason(s) for Travel; Ministerial Travel: Overseas; Ministerial Travel
Portfolio: EducationDetailed Reason for Travel; Portfolio trip to China
Additional comments asattachment:
Minister Chandler Reimbursements - Chlna.odf
P Chandler 01-09 Nov 1 4 9QB7P6 Amended Reimb.pdf
TRAVEL ITINERARY
Depart From To Arrive Stopover ..-.~ Provider ..'''" ClassMode No.
FFBooked Points
Used
01/11/2014 „ . KualaDarwin
05:05 --...... Lumpur
01/11/2014 Transit
08:25 stopAir
MalaysianAirlines
MH144 Business Yes No
01/11/2014 Kuala Pu Dong 01/11/201409:30 Lumpur Shanghai 14:30
Destination AirMalaysianAirlines
MH388 Business Yes No
07/11/201414:05
Nanjing Honk Kong07/11/201416:40
Destination Air
Honk
Kong
Dargon
Airlines
KA811 Business Yes No
38/11/2014 Honk>2;40 Kong
Perth09/11/2014 Transit
06:20 stopAir
CathayPacific
Airways
CX137 Business Yes No
19/11/2014i8;30
Perth Darwin09/11/201413;35
Destination AirQANTA5Airways
QF792 Business No No
http://tripsarchive.nt.sov.au/dcis/TRIPSWebArchive.nsf/656802c82dOf6bbe69257bafO.., 4/06/2015
TRIPS - MOVEMENT REQUISITION ACQUITTAL Folk|e3A^
Type of Booking:Type of Travel:Other Services Required;Travel Package Deal(Airfare/Pickup/Accommodation)Air Bookings Insured forCancellation;
ACCOMMODATION DETAILS
ilame & Address Phone
iotel Waldorf
Gloria Shanghai'he Bund 2 Zhong
id, Shanghai
totel Hllton1efeil98 ShengLiy, Hefei 230011CN
<otel Doubletree bylllton Wuhu 15
:hangjiang Middle
id, JlnWuhu
;rand Hyatt Hong:ong 1 Harbour Rd,
long Kong
Fatal Amount:
FRAVEL COSTS
-A Profile: NTG TAofficial Travel Period
rom; 01/11/201405:05
Purpose
_J|Accommodation
-||Travel Fares
_pTravelling Allowance
-1|Camping-Damping Allowance"
heckin
late
1/11/2014
3/11/2014
5/11/2014
7/11/2014
irs. To:
MultidestinationInternational
No
No
Checkout Pymt.
Date Status
03/11/2014 **
05/11/2014 **
07/11/2014 **
08/11/2014 **
09/11/2014 13:35
General Ledger
Code
Variations to Official Allowances
1^\2lP
Breakfast Allowance
-unch Allowance
3j|Dinner Allowance
^[incidental Allowance
Other Expenses/Allowances
1.1
2.1
reimbursement of:axi fares
reimbursement of^leals
n
Tax
Code
Due
Date
Hrs.
Units.Sub
unit
::I
zzoo
zoo
_11 zoozoo
J zooJl zoo
11701536431S
117015346113
P10
P10
0
o.c
o.c
0
0
0
0
OfflciaAllowance^
I
No
No
No
Booking
Unit Price/
Allowance
0,(
0.(
0.1
0,1
0,(
0.
0.(
40.
402.!
0.
00
,oc
,00
,oc
,OG
,oc
,oc
,61
,56
,oc
Rate/
Night
0.00
0.00
0.00
0.00
days and-[8
GST
BO to
Book
No
No
No
No
0.DC
Tota8 hour:
l nights
Total
(Inc GST)
o.oo||o.oo||
II
I
3.69||
36.60||
o.ooll
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
40,61
402.56
0.00
http://tripsarchive,nt.gov.au/dcis/TRIPSWebArchive.nsf/656802c82dOf6bbe69257bafO... 4/06/2015
TRIPS - MOVEMENT REQUISITION ACQUITTAL FO I t€^e35f
llk.U II II II No || 0.00|| O.OOU 0.00||^5j|_||_||_||_No || 0.00|| 0.00|| 0.00
Total Travel Costs: || 40.29JI 443.17
Total Official Allowances: || 0.00|| 0.00
jCabcharge Vouchers
JJNumber of vouchers required:
Recoveryof Overpaid Allowances/Expenses
IHJI_II_II zoo || _o[| o.oo|| _II_J),00|zoo I) _o|| o,oo|| _II o.oo
Total Recovered: || || 0.00
Total Official Allowances Payable: || 0.0011 0.00
[Payment in Advance
||ls an Advance Required? _|| Yes
) 11% Advance Required || 100%
Amount of Advance: || 0.00
Balance Payable On Acquittal: || 0.00
/ ,20Received Payments Date Voucher Number
/ ,20Witness Date
Comments:All costs expenses are being covered by the Department of Education. Please note, we have alreadybeen supplied with Cabcharge Cards. 29/10 Checked AE 20/01 checking reimbursements with RobertAE 10/03 update have requested Latitude Travel to Issue two seperate Tax Invoices, P Hatch 13/04No amended invoice from Latitude travel, processing taxi reimb to Minister NIPS129742 PH checkingwith Lien for LTF before finalising. PH No LTF finalising ACQ PH
APPROVAL / WORKFLOW LOG
Date Action Actioned By Role Fwd. To e-Mail Address
iS/10/2014 ,.._._,_,__, ^ _,.,___.. ,___,__„_,_,.,,, Booking Jan Wilschefskl ,Forwarded to delegate -lessica Bovis (jbovi) ^_'_'_° '^.'..'i"'"""'"'" 3an,[email protected]
8/10/2014 Forwarded to minister/travel,__„„,__,_,_,,,,_, ^ ,.__,_ Travel Dcm'Jan Wllschefski (jnw) Delegate ,_~,'^^-~^' [email protected]
Comments/Recommendations: Approved
6/11/201/1 Approved and forwarded to Travel Dcm ....... Travel Dcm5^59 ""Jravelcterk""""'""" (gll0056)' Minlster (gll0056)' [email protected]
;omments/Recommendations: approved for workflow - Ministerial attached 2014-2468. AE
16/11/2014 ^,_..^..,, ,____.__, Phyllls Mary Hatch AgencyQueued for auto payment6:08 _^---— -. —- ,-,...-..- (p^) _Administrator
'6/11/2014 Sent for auto payment of9':00"" ^"•—"•-— TRIPS (System) Auto Process
0/11/2014 ^_.._^ _._.,„_, Phyllis Mary HatchSaved acquittal2:33 --——-,-.—. (phyh)
:omments/Recommendations:
lodified Reason For Change;
4/01/2015 ,-..„......,..,,_ .,.,_..,_ Jessica Louise Agency Tim Baldwin „„ ^_,^...,_Forwarded to delegate ^"T-^-'LT^^ '.'aZ.ZL.—^-.. ^'-,^'-'"" [email protected]:43 .-...-.—--.-.-=,—- Adnams (jadna) Administrator (baldt) ...,.—..,..^.,,..3^..,
;omments/Recommendations: HI Tim, I have added Minister Chandler's reimbursements in expenses with a total of591.11. Could you please approve. Jess
lodified Reason For Change; Reimbursements have been added
4/01/2015 Forwarded to minlster/travel^,__ „_,_,,„,,,„ ^,._,_ Travel Dcm'Tim Baldwin (baldt) Delegate ,.^<^-^" [email protected]
http://tripsarchive.nt.gov.au/dcis/TRIPSWebArchive.ns^656802c82dOf6bbe69257bafO... 4/06/2015
TRIPS - MOVEMENT REQUISITION ACQUITTAL Folk|e36h
Comments/Recommendations: ApprovedModified Reason For Change: Reimbursements have been
16/01/2015 Approved and forwarded to Travel Dcm08:31 travel clerk (gll0056)
added
Minister
Comments/Recommendations: approval for workflow process
Modified Reason For Change; Reimbursements have been added
20/01/2015 ^ _,__„,,, Travel Dcm10^"" Saved acquittal (gno056)'
Comments/ Recommendations;Modified Reason For Change: Reimbursements have been
10/03/2015 ,._.., ___.,^_, Phyllls Mary HatchSaved acquittal
09:48 —.——-,-.—. (phyh)
Comments/Recommendations:
Modified Reason For Change: Reimbursements have been
13/04/2015 ^_..._,___.,„_, Phyllis Mary HatchSaved acquittal12:11 —.——-,-.—. (phyh)
Comments/ Recommendations:Modified Reason For Change: Reimbursements have been
13/04/2015 „_.._, ___..„,., Phyllis Mary HatchSaved acquittal
12;18 —.——-,-.—. (phyh)
Comments/Recommendations:Modified Reason For Change: Reimbursements have been
13/04/2015 ^_ ._,_„.,„_, Phyllis Mary HatchSaved acquittal
12:19 —•— —.,-.—. (phyh)
Comments/ Recommendations:
Modified Reason For Change: Reimbursements have been
13/04/2015 ^_ .,___,„_, Phyllis Mary HatchSaved acquittal12:28 ---—---,-.— (phyh)
Comments/Recommendations:
Modified Reason For Change: Reimbursements have been
13/04/2015 „.._.._,, _,_..,_ ._..„_, Phyllls Mary Hatch12':28 "" Queued for auto payment (phy'h)'
added
added
added
added
added
added
AgencyAdministrator
Fravel Dcm[9110056)" travel,[email protected]
Comments/Recommendations: Modified Reason For Change: Reimbursements have been added
"/M/2015 SCTtforaut°Paymentof TRIPS (System)
INFORMATION REQUEST LOG
REQUISITION AUDIT LOG
Date Updated by
28/10/2014 14:22 Jessica Bovis
28/10/2014 16:22 Jan Wllschefskl
29/10/2014 08:14 Travel Dcm
06/11/2014 15:27 Jessica Bovls
06/11/2014 15:58 Travel Dcm
06/11/201415:59 Travel Dcm
06/11/201416:08 Phyltis Mary Hatch10/11/2014 12:33 Phyllls Mary Hatch13/01/2015 08:59 Phyllis Mary Hatch14/01/2015 13:43 Jessica Louise Adnams
14/01/2015 14:35 Tim Baldwin16/01/2015 08; 31 Travel Dcm
20/01/2015 10;09 Travel Oem
10/03/2015 09:48 Phyllis Mary Hatch13/04/2015 12:11 Phyllls Mary Hatch13/04/201512:18 Phyllis Mary Hatch13/04/2015 12; 19 Phyllis Mary Hatch13/04/2015 12:28 Phyllis Mary Hatch
13/04/2015 12:28 Phyllis Mary Hatch
Auto Process
Travel Costs
$0,00
$0.00
$0.00
$0,00
$0,00
$0,00
$0.00
$0,00
$0,00
$591.11
$591.11
$591.11
$591.11
$591.11
$443.17
$443.17
$443.17
$443.17
$443.17
Off. Allow. Payable
$0,00
$0.00
$0.00
$0,00
$0,00
$0.00
$0.00
$0,00
$0,00
$0,00
$0.00
$0.00
$0,00
$0,00
$0.00
$0.00
$0.00
$0,00
$0,00
http://tripsarchive.nt.gov.au/dcis/TRIPSWebArchive.nsf/656802c82dOf6bbe69257bafO... 4/06/2015
TRIPS - MOVEMENT REQUISITION ACQUITTAL Folt€^e37f5
http://tripsarchive.nt.gov.au/dcis/TRIPSWebArchive.nsf/656802c82dOf6bbe69257bafO... 4/06/2015
Folio 38
NORTHERN TERRITORY OF AUSTRALIA
PAYMENT / REFUND APPROVAL
Agency: DEPARTMENT OF THE CHIEF MINISTER
Name of Payee / Supplier; pgtgr ChandlerCourtesy titles to be shown (e.g. Mr, Ms, Mrs, Miss, Dr)
Payee /Supplier Address: -^>-^ 6J/0 ^Q^. 6
Post Code
Suppliers ABN;I .
Any special instrucllons?eg "hold cheque" Please pay to AGS: 79063046
|lnyQice(BefeteBcg|
^p 67,-^lnvo|c^)ait^^^^^SD^G^tte|
^h!Please Note; If the supplier Is new the "NTS Supplier Payment Details" form will need to be completed
jGeneralli- edger AJob Cost Cod Q TolajiAmount'<GSl|lrKl1) slljolaj.^^
1
2
3
4
5
6
7
8
117015/3643fl 3 ^ <^ 3 I
Description: Reimbursement of Taxi Fares
117015/34611 _...---"
3esCTipiion:,Relmbufsement of Meals
3escriptlon:
description;
3escripllon.
lescriplion;
3fcscnplian^
Jescrjplion:(1»GST INCLUSIVElNCLUDES TAX WHERE APPLICABLE.(2) CALCULATE GST AMOUNT IFSUPPLY IS TAXABLE BYDIVIDING TOTAL AMOUNT (GST IMCL) BY 11.
'fS^f^Sf^SSl
Jessica AdnamsPRINT NAME
U 0 '.&/ _,^18S^5J -17.14/vos>^(T
/.--40"2:.56| 36.13C JP-1&--
t
Total;
Aitachment Total;
Grand Total;
4<0:^/.
/ssg'i.n
./.
^.(-', '^l
$591.11
<$S3774
r
•-S53.74
(ftGENGMfiH-EGfiIEBQEEIGERiI approve this claim for paymonl
Jan WilschefskiPRINT NAME
Director Corp ServicesPOSITION TITLE
SIGNATURE
/ ,20DATE
fAGGOUNTSIRAYABIiEiUSECONL'fflt have yxomincd ihc ctaiM nna nflvcvcfiffcd trie (IQIOUS to be cor^ct,
//^c&D<AM]NIN6 OFFICER
/S/ <7 /2°/5DATE
FORWARD TO ACCOUNTS PAYABLE. WITH IMVOinR ATTACHED
<A
-p
0
G^-0K-
-<=-
c0
^A
<^-<
I <--; .;lj-ji;
20 I 4£ 1 I ?303fci
±;^£fF D:S hnnflrllif-l&.'lgOian
i 21 7.00 Tfiy^"i]<'"'^/ik
'c i..(''r i:hand I I'T
1)30023*=!:
15:52?f-
) 308 6^
tfr
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BKSSS'3^§^8gSK
•S^^SlQ^S'^g?.^»^^-
wCD
Folio 40
l^itefeKTRMEtlt
Trading as Winnellie TravelShop 15, Winnellie Shopping CentreStuart Highway, Wlnnellie NT 0821
POBoxl2NlghtdiffNT0814
Telephone +61 8 89411144 Facsimile +618 89411133Email: xanafaitravellatitude.com.au
ABN; 25 109 118 649 Licence: 138
TAX INVOICE
DATE OF ISSUEDUE DATE
PASSENGER
24 NOV 201424 Nov 2014
CHANDLER/PETERHON
CONSULTANTDATE DEPART
TOTAL DUE
Jorge Favaro08 Nov 2015
$315.00
SERVICE
MiscellaneousGrand Hyalt Hong KongRoom Service Breakfast, t^dnch, Dinner and Personal BarCHANDLER/PETERI-101;
MiscellaneousHillon Hefel - Spa Irea)CHANDLER/PETERKbN
AMOUNT AMOUNT AMOUNT AMOUNTEXCGST TAX/LEVY GST INC GST
$180.00 $0.00 $0.00 $180.00
$135.00 $0.00 $0.00 $135.00
GRAND TOTAL $315,00 ?0.00 $0.00 $315.00
PAYMENT DETAILSPLEASE PAYLATITUDE TRAVE1\BANK OF QUEENSLDARWIN BRANCHSWIFT CODE QBANAU^ftB8B 125460ACCOUNT NUMBER 20518381'
Payment by credit card will atfract a Fee;2% Oft Vtsa, Mastercard or 8ankcard3% on American Express & Otners Club
n^^u^^
Q^AJ e^
<^~ya/y-- cy^'^L.o-'^e^ •/2_^_
a^o-cMM ^v^-ou^ ^
Folio 41
n^n\o-^<=x - ^\n^
w^-^-
CRANDJHYATT' GRAND HYATT HONG KONG1 Hsrtwur Road, Hong KonflTel: (852) 25881234Fax: (652) 2802 0677E-mail: [email protected]
Honourable Peter Chandler23rd Floor Harbour Cemtre25 Harbour RoadWanchai
Voucher No. Condrmatlon 60818282
^W:fiffi Company Australian Consulale General
JWDATC ^fii:t)EHCBIPTIONr ~
07 NOV 14 Room Service Dinner
08 NOV 14 Room Service Breakfast
08 NOV 14 Personal Bar
08 NOV 14 Room Service Lunch
S? Room NoAft B)B Arrival}BB B M DepartureXK Page No,R TO DatettSM Cashier
331307 NOV 1408 NOV 141 oil
08 NOV 14
ffiSMSl INFORMATION INVOICE
Wi; REFERENCE. -• •
CHECKS 5626 [621]
CHECKS 5653 [622]
Line#3313;
CHECKS 6685 [623]
an-Toiai
?f& Balanca
'liimUiits'i'r.'.-KSS'Cf&tT
^e&.tft
P \1-/\ •Z-'t
a
374.00
352.00
140.00
297,00
1,163.00
1,163.00
I agres Ihat I am pereonaSy liable For Ihs payment of the above statement IF Ihe person, company or asSdciallon Indicated by me asbeing recponalbte for paymsnl does nol do so.
®<5 Signature
l-iyait.GaldPass'florlSummaiy.
No Membership to be ttedlted.
Join Hyatl Gold PBssport today and gfsrt eamlng polnte forstays, dining and more.
Visit gohlpassport.com.
Suinmary invoice, pleoso ees front desk for eligibility details.
<"
(PCU.^ ^ ^ /^>/-^ •
s'savass &»iyaa-» WS^BR) 25801234 BR:<Bs2) 26020577 8B:bonok<inB.a'anil®hyall..
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Folio 43
Phyllis Hatch
From: XanaKamitsis <[email protected]>
Sent: Monday, 9 March 2015 1:56 PMTo: Travel DCMCc: Rachael ShanahanSubject! RE; Re Attached Tax Invoice
Dear Fhyllis
I will most certainly do this for you
Thanks
Xana x
From; Phyllls Hatch [mailto;Phyllis.Hateh@nt,gov,au] On Behalf Of Travel DCMSent: Monday, 9 March 2015 1:29 PMTo: Xana Kamitsis; Travel DCMCc; Rachael ShanahanSubject: RE: Re Attached Tax Invoice
DearXana,
Can I request that you split the costs please,
Invoice 1.
Please raise an Invoice on Minister Chandler for the Spa Treatment with supporting documentation and send it toMinister ChandlerC/-DCMGPO Box 4396Darwin NT 0801
Invoice 2 To DCMPlease raise a separate invoice on DCM itemised for the meals and other charges with supporting documentation
a nd send it to
Minister ChandlerDe pt of Chief MinisterGPO Box 4396Darwin NT 0801
Many thanks for your patience.
Kind Regards
Phyllis HatchTravel OfficerDepartment of the Chief MinisterNorthern Territory Government
Floor 3, NT House, 22 Mltchell Street, Darwin
GPO Box 4396, Darwin, NT 0801, Australia
^•(U>S899(?7SS4
Folio 44
e ... Dhvllls.hatchOnt.fiov.au
w... www.nt.eov.au/dcm
If you aie not the intended recipient of this message, any use, disclosure or copying of the message or any attachments is urauthoris&d,If you have received this message In error, please advise the sender,No representation [s given that attached files are free from viruses or other defects. Scanning foi viruses Is recommended.
From: Xana Kamltsis [mailto:xana®travellatftude,com,au]Sent: Friday, 6 March 2015 2:49 PMTo: Travel DCMCc; Rachael ShanahanSubject; RE; Re Attached Tax Invoice
Dear Phyllis
Thank you for your email. I am sony it has taken some time to revert back to you. Jorge is
no longer with Latitude so it took some time to work out why we in fact got involved with
incidentals. However fhe hotel charged this on the company card when they charged all
the accommodation I believe Jorge then spoke to Ms Rachel Shanahan and it was Rachel
who in deed asked Jorge to invoice this on. If you need any further clarification or
documeiifation on this issue please let me know and I will be happy to oblige.
Thanks and very warm regards
Xana x
From: Phyllis Hatch [mailto:Phvllis,Hatch@nt,aov.au] On Behalf Of Travel DCMSent: Monday, 16 February 2015 9:48 AMTo: Xana Kamltsls (xana®travellatltude.com,ay)Subject; Re Attached Tax Invoice
DearXana,
I have received the attached tax invoice and am seeking clarification.
The attached tax Invoice (with no invoice number or customer name) relates to spa treatment and room service
including breakfast, lunch, dinner and personal bar of Minister Chandler,
Spa treatment and Personal Bar are not official travel related expenses of the Department of the Chief Minister and
are considered to be personal expenses.
I have been advised that the Minister attempted to pay his account at the Grand Hyatt (excluding accommodationexpenses) but was advised the Hotel had already on-charged these costs to Latitude Travel.
I seek your relating to these expenses on the tax Invoice that are required to be separated between official expenses
and personal expenses.
Department of Chief Minister has a process in relation to meals etc which should not be charged back via a Travel
Agent. This may have been done by the Grand Hyatt and not the fault of Latitude Travel.
Consequently, supporting documentation relating to the expenditure is required to establish responsibility for
payment of the expenses.
Folio 45
As advised spa treatment and personal bar are not expenses of the Department of the Chief Minister.
Awaiting your reply.
Kind Regards
Phyllis HatchTravel OfficerDepartment of the Chief MinisterNorthern Territory Government
Floor 3, NT House, 22 Mitchell Street, Darwin
GPO Box 4396, Darwin, NT 0801, Australia
p ... <+61> 8 8999 7884
f „ <+61> S 8999 6692e ,,,Dhvllls.hatch(S)nt.eov.au
w .„ www.nt.eov.au/dcm
If you are not the Intended redplBnt of this messaee, any use, disclosuie or copying of (lie message or any atlachments Is unauthorised.If you have received this message in error, please advise the sender.No l epresenlatlon is given that attached files are free from viruses or other defects. Scanning for viruses is recommended.
Folio 46
RECEIVED
THE HON PETER CHANDLER MLA ^J, l_^c2&^Minister for Education citiCTi^f^om'^
MEMORANDUM
TO: CHIEF MINISTER DATE:
FROM: MINISTER FOR EDUCATION REF: c^OVtl^CS' 9C\C
RE: REQUEST FOR APPROVAL TO TRAVEL OVERSEAS
I propose to undertake official travel overseas for approximately six days during theperiod 1 to 11 November 2014 for the purpose of visiting Anhui Province andShanghai, People's Republic of China. The visit is a reciprocal visit to theDecember 2013 delegation of 12 principals who participated in a leadership programhosted by the Centre for School Leadership, Charles Darwin University (CDU). Thevisit will develop further the 2000 Friendship Agreement between the NorthernTerritory and Anhui Province and also CDU's agreements and arrangements withuniversities in the province.
The primary purpose of the visit is to build on existing relationships to increase thenumber of international students from Anhui Province studying in the NorthernTerritory. The visit will involve meetings with the Anhui Province government andMinistry for Education, and also representatives of the Department of Foreign Affairsand Trade (DFAT) and Austrade, in both Anhui Province and Shanghai. A number ofschools and universities will also be visited.
I will be accompanied by Anthony Jarvis, Senior Ministerial Adviser and from theDepartment of Education (DoE): Ken Davies, Chief Executive and Dr Kevin Gillan,Executive Director, Education Partnerships. This group will travel for approximatelysix days during the period of 1-11 November 2014.
The visit is part of an eleven day study tour for the Executive Development forEducational Leaders Program being provided by CDU for principals. The principalswill also visit education facilities in Hong Kong, Special Administrative Regions,People's Republic of China. A full list of participants and their funding source isattached.
The itinerary of meetings for the proposed trip is being drafted by DoE in consultationwith the Department of the Chief Minister, CDU, DFAT, Austrade and the AnhuiProvince Government and Department of Education.
The Vice-chancellor, Professor Simon Maddocks, will be visiting Anhui Province inSeptember 2014 and laying important groundwork for my visit.
Northern Territory
Government
Folio 47
I am seeking your approval to travel overseas to participate in the proposed studytour to Anhui Province and Shanghai for approximately six days during1-11 November 2014.
cPETER CHANDlgR
2 6 AUG 20U
^^ s
•^,<^
Nr"
ROVED
ADAM 0fLES
28 AUG 2014
Folio 48
ATTACHMENT A
ANHUI PROVINCE, PEOPLE'S REPUBLIC OF CHINASTUDY TOUR - 1-11 NOVEMBER 2014
PARTICIPANTS
Group 1: (fully funded by the Department of Education (DoE) except for Professor Peter Kell)
1. Hon Peter Chandler MLA, Minister for Education
2. Ken Davies, Chief Executive, DoE
3. Adviser to the Minister
4. Dr Kevin Gillan, Executive Director Education Partnerships, DoE
5. Professor Peter Kell, Head of School Education, Charles Darwin University (funded byCDU)
Group 2:
6. Gary Fry, Director, Centre for School Leadership (funded by CDU)
7. Pam Erfurt, President, Association of Northern Territory School Educational Leaders (self-funded)
8. Gail Barker, Executive Director, Association of Independent Schools of the NorthernTerritory (self-funded)
9. Julian Denholm, Chair, Association of Independent Schools of the Northern Territory(self-funded)
10. Two consultants, Queensland Education Leadership Institute (QELI) (funded byQELI)
11. Weifeng Mao, Interpreter, Languages Consultant, Curriculum Assessment and Standards,DoE (funded by DoE)
Principals participating in the Executive Development for Education Leaders Program(funded by DoE and a $1000 personal contribution):
12. Sharon Reeves Woodroffe Primary, Palmerston13. Daniel Murtas Katherine South Primary, Katherine14. Edward Fabijan Centralian Senior College, Alice Springs15. Andy Mison NT Music School, Darwin16. Jenny Nash Casuarina Senior College, Darwin17. Mark Monaghan West Arnhem College, Jabiru18. Carolyn Edwards Henbury School, Darwin19. Sabina Smith Nhulunbuy High School, Nhulunbuy20. John Cleary Casuarina Street Primary School, Katherine21. Ryan Martin Batchelor Area School, Batchelor.
TRIPS - MOVEMENT REQUISITION Folk^4af4
A~iA^ NORTHERN TERRITORY GOVERNMENTMOVEMENT REQUISITION - OFFICIAL TRAVEL 14-3BOVI-9QB7P6
^|H^ - - ARCHIVE'ENViRONMENT
Accounts payable use only
VENDOR No.: VOUCHER No.:
APPROVAL STATUS: SENT FOR AUTO PAYMENT
TRAVELLERS DETAILS
Traveller's Name:
Traveller's ePASS User ID;Peter Chandler
Is the traveller listed in ePASS: Non-ePASS registered user
Traveller's AGS Number:
Agency:Cost Centre Unit;Cost Centre Code;Office location;Telephone:Supervisor;
Booking Officer:Reaspn(s) for Travel:
Portfolio;Detailed Reason for Travel;Additional comments asattachment:
FRAVEL ITINERARY
)epart From To
11/11/2014 ^ . KualaDarwin
>5:05 --.-—• Lumpur
11/11/2014 Kuala Pu Dong19:30 Lumpur Shanghai
Nanjlng Monk Kong
8/11/2014 HonkPerth
2:40 Kong
9/11/2014Perth Darwin
Type of Booking:Type of Travel:Other Services Required:
79063046 Peter CHANDLER1043G211-DCM Department of the
- Brennan MLA Chandler -
Chief Minister-11HON P CHANDLER TRAVEL-117015117015Parliament House Parliament Building Level 5[03000A5]0889286553Jan WilschefskiJessica BovisMinisterial Travel: Overseas;
EducationPortfolio trip to China
2014-2468-PGC Approved Memo.pdf
Arrive Stopover .. , ProviderMode
01/11/2014 Transit .... Malayslan08:25 stop "" Airlines
01/11/2014 „_.„__„._ .,_ MalayslanDestination Air ,,:,714:30 -—-...-—.. .... Airlines
Honk
07/11/2014 „__„__„__ ., KongDestination Air16:40 -—-..--.-.. .... Dargon
Airlines
09/11/2014 Transit ., ca ayAir Pacific
06:20 stopAirways
09/11/2014 „_,,_,,. ., QANTASDestination Air :•;
13;35 -—...—.-.. ... Airways
MultidestinationInternational
Fravel Package Deal^Airfare/Pickup/Accommodation)
\\r Bookings Insured for No
; Ministerial Travel
Class Booked PointsNo- ~'~~ ""'" Used'
MH144 Business
MH388 Business
KA811 Business
CX137 Business
QF792 Business
Yes No
Yes No
Yes No
Yes No
No No
http://tripsarchive.nt.gov.au/dcis/TRIPSWebArchive.ns£/656802c82dOf6bbe69257bafO... 4/06/2015
TRIPS - MOVEMENT REQUISITION Folk^eSQf
Cancellation:
ACCOMMODATION DETAILS
Checkin Checkout Pymt. Due „__..,__„ Rate/ BO to>Jame & Address Phone ^" —--.---- -,..--. __- Booking #Date Date Status Date —•-•» • ^y^ Qy^
Hotel Waldorf
^to;.as.han?.haL 01/11/2014 03/11/2014 - 0,00 No'he Bund 2 Zhong --,--,—-. —,„,-—,
Id,Shanghai
iotel Hilton
1efeil98 ShengLI 03/11/2014 05/11/2014 ** 0.00 Notd, Hefei 230011CN
lotel Doubletree by
^on'gj1aunguMy5dle 05/11/2014 07/11/2014 - 0.00^ No
td, JinWuhu
Srand Hyatt Hong;ong 1 Harbour Rd, 07/11/2014 08/11/2014 ** 0.00 No
long Kong
Fatal Amount: O.OC
FRAVEL COSTS
'A Profile: NTG TAofficial Travel Period Tota
:rom: 01/11/2014 05:05 Mrs. To: 09/11/2014 13:35 Hrs. 8 days and8houri
Purpose
ftccommodation
TYavel Fares
Travelling Allowance
Camping Allowance
General
Ledger Code
Tax
Code
zoo
zoo
Units.Sub
Unit
0
o.c
0.0
Unit Price/
Allowance
0.00
o.oc
o.oc
GST
o.oc
o.oc
Total
(Inc GST)
0.00
0.00
0.00
0.00
Variations to Official Allowances
1.1
2.|
3.1
4.1
Breakfast Allowance
Lunch Allowance
Dinner Allowance
[ncidental Allowance
zoo
zoo
zoozoo
Other Expenses/Allowances
1.1
2.1
3.|
4.1
5.|
0
0
00
OfflciaAllowance?
No
No
No
No
No
o.oojl
o.ooll
o.oollo.ooll
0.00
0,00
0,00
0.00
o.ooll
o.ooll
o.ooll
0.00|
o.ooll
Total Travel Costs:
Total Official Allowances:
o.oc
o.oc
o.oc
o.oc
o.oc
o.oc
o.oc
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Cabcharge Vouchers
Mumber of vouchers required; c
http://tripsarchive,nt.gov.au/dcis/TRIPSWebArchive.ns^656802c82dOf6bbe69257bafD... 4/06/2015
TRIPS - MOVEMENT REQUISITION FoliQ.§lf4
(Recovery of Overpaid Atlowances/Expenses
1.1 zoo 3 o.ooll 0.00
a 200 IL on o.ooll 0.00
Total Recovered; 0.00
Total Official Allowances Payable: o.ooll 0.00
jPayment in Advance
I_||ls an Advance Required? Yes
1% Advance Required 100%
Amount of Advance: 0.00
Balance Payable On Acquittal: 0.00
Received Payments
Witness
/ ,20Date
/ ,20Date
Voucher Number
Comments:
All costs expenses are being covered by the Department of Education. Please note, we have alreadybeen supplied with Cabcharge Cards. 29/10 Checked AE
APPROVAL / WORKFLOW LOG
Date Action Actioned By Role Fwd. To e-Mail Address
28/10/201414:22
Forwarded to delegateJessica Bovis _ ,, ^^. Jan Wilschefskl . ......
Booking Officer 1~_.'..,"'~~"~'"~' [email protected](jbovi) ——"..3 .—. y^ j^,,.....^,.^.^.,.^,,.,3>,.,,
28/10/2014 Forwarded to minister/travel Jan Wilschefskl
16:22 clerk (jnw)Delegate
Travel Dcm
(gll0056)[email protected]
Comments/ Recommendations: Approved
06/11/2014 Approved and forwarded to Travel Dcm
15:59 travel clerk (gU0056)Minister
Travel Dcm
(gll0056)travel,[email protected]
Comments/Recommendatlons; approved for workflow - Ministerial attached 2014-2468. AE
06/11/201416:08
Queued for auto paymentPhyllis Mary Hatch Agency(phyh) Administrator
36/11/2014 Sent for auto payment of19:00 $0.00
TRIPS (System) Auto Process
INFORMATION REQUEST LOG
equest From;Travel Dcm - HI Jessica, Can you please attach Ministerial so we can process. Thanks Ashlee
equest To; Jessica Bovis - All done.
REQUISITION AUDIT LOG
Date Updated by Travel Costs Off. Allow. Payable
8/10/2014 14:22 Jessica Bovls $0.00 $0.00
8/10/2014 16:22 Jan Wllschefskl $0,00 $0.00
.9/10/2014 08:14 Travel Dcm $0.00 $0.00
6/11/2014 15;27 Jessica Bovis $0.00 $0.00
6/11/2014 15:58 Travel D cm $0.00 $0.00
'6/11/2014 15:59 Travel Dcm $0.00 $0.00
i6/ll/2014 16:08 Phyllls Mary Hatch $0,00 $0.00
http://tripsarchive.nt.gov.au/dcis/TRIPSWebArchive.ns6/656802c82dOf6bbe69257bafD... 4/06/2015
TRIPS - MOVEMENT REQUISITION Folkfc^
littn://trir)sarchive.nt.eov.au/dcis/TRTPSWehArchive.nsf/6568n2c82dOf6hbe69257bafn... 4/06/2015