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Page 1: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

Reaching for -# -

like us www.nwdesd.gov.za Follow us on:

Page 2: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

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Page 3: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

ContentsPART A: GENERAL INFORMATION ............................................................................ 3

1. DEPARTMENT GENERAL INFORMATION .................................................... 42. LIST OF ABBREVIATIONS/ACRONYMS ....................................................... 53. FOREWORD BY THE MEC ............................................................................ 64. REPORT OF THE ACCOUNTING OFFICER .................................................. 85. STATEMENT OF RESPONSIBILITY AND CONFIRMATION ....................... 14

OF ACCURACY FOR THE ANNUAL REPORT6. STRATEGIC OVERVIEW .............................................................................. 15

Vision ............................................................................................................ 15Mission .......................................................................................................... 15Values ........................................................................................................... 15

7. LEGISLATIVE AND OTHER MANDATES .................................................... 168. ORGANISATIONAL STRUCTURE ................................................................ 219. ENTITIES REPORTING TO THE MEC ........................................................ 22

PART B: PERFORMANCE INFORMATION ................................................................ 23

1. AUDITOR GENERAL’S REPORT: ................................................................ 24PRE-DETERMINED OBJECTIVES

2. OVERVIEW OF DEPARTMENTAL PERFORMANCE .................................. 242.1 Service Delivery Environment ............................................................. 242.2 Service Delivery Improvement Plan .................................................... 382.3 Organisational environment ................................................................ 582.4 Key policy developments and legislative changes .............................. 58

3. STRATEGIC OUTCOME ORIENTED GOALS ............................................. 584. PERFORMANCE INFORMATION BY PROGRAMME ................................. 65

4.1 Programme 1: Administration .............................................................. 654.2 Programme 2: Public Ordinary Schools .............................................. 724.3 Programme 3: Independent Schools ................................................... 874.4 Programme 4: Public Special Schools Education ............................... 914.5 Programme 5: Further Education and Training ................................... 964.6 Programme 6: Infrastructure Development ....................................... 1014.7 Programme 7: Auxiliary and Associated Services ............................. 1074.8 Programme 8: Sports and Recreation ............................................... 115

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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5. TRANSFER PAYMENTS ............................................................................ 122Transfer payments to all organisations other than public entities ............... 122

6. CONDITIONAL GRANTS ........................................................................... 124Conditional grants and earmarked funds paid .............................................124

7. DONOR FUNDS ......................................................................................... 136Donor Funds Received ............................................................................... 136

8. CAPITAL INVESTMENT ............................................................................. 137Capital investment, maintenance and asset management plan ................. 137

PART C: GOVERNANCE .......................................................................................... 155

1. INTRODUCTION .........................................................................................1562. RISK MANAGEMENT ..................................................................................1563. FRAUD AND CORRUPTION .......................................................................1574. MINIMISING CONFLICT OF INTEREST .....................................................1575. CODE OF CONDUCT ..................................................................................1586. HEALTH SAFETY AND ENVIRONMENTAL ISSUES ..................................1587. PORTFOLIO COMMITTEES .......................................................................1598. SCOPA RESOLUTIONS ..............................................................................1609. PRIOR MODIFICATIONS TO AUDIT REPORTS ........................................166

10. INTERNAL CONTROL UNIT .......................................................................16611. INTERNAL AUDIT AND AUDIT COMMITTEES ...........................................16612. AUDIT COMMITTEE REPORT ....................................................................168

PART D: HUMAN RESOURCE MANAGEMENT ...................................................... 171

HUMAN RESOURCES OVERSIGHT STATISTICS .................................... 172

PART E: FINANCIAL INFORMATION ...................................................................... 200

1. REPORT OF THE AUDITOR GENERAL .................................................... 2012. ANNUAL FINANCIAL STATEMENTS ......................................................... 212

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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PART A:

GENERAL INFORMATION

Department of Education and Sport DevelopmentDepartement van Onderwys en SportontwikkelingLefapha la Thuto le Tlhabololo ya MetshamekoNORTH WEST PROVINCE

Education and Sport Development

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Part A: General Information

1. Department’s General Information

NORTH WEST DEPARTMENT OF EDUCATION

Dr JAMES MOROKA DRIVEGARONA BUILDINGFIRST FLOORMMABATHO2735

PRIVATE BAG X2044MMABATHO2735

OFFICE OF THE SUPERINTENDENT GENERALTel.: 018 388 3429/3432

email address: [email protected]

Website address:http://www.nwpg.gov.za/education/

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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2. LIST OF ABBREVIATIONS / ACRONYMS

ABET : Adult Basic EducationAET : Adult Education and TrainingAIDS : Acquired Immuno Deficiency SyndromeANA : Annual National AssessmentsAPA : Annual Provincial AssessmentsAPP : Annual Performance PlanAPO : Area Project OfficeASS : Annual School SurveyASEDA : Consulting Engineering North West (PTY) LTDCAPS : Curriculum and Assessment Policy StatementCFO : Chief Financial officerDDG : Deputy Director GeneralECD : Early Childhood DevelopmentEDSC : Education Development Support CentresEMIS : Education Management Information SystemsEPWP : Expanded Public Works ProgrammeEXCO : Executive FET : Further Education and TrainingGET : General Education and TrainingHIV : Human Immuno VirusHOD : Head of DepartmentHR : Human ResourceICT : Information and Communication TechnologyIDT : Independent Development TrustIQMS : Integrated Quality Management SystemLTSM : Learning, Teaching and Support MaterialsMEC : Member of the Executive CouncilMPL : Member of ParliamentNCV : National Curriculum (Vocational)NQF : National Qualifications FrameworkNSNP : National School Nutrition ProgrammeNTA : National Teacher AwardsNW : North WestPMDS : Performance ManagementPPM : Programme Performance MeasurePSC : Public Service CommissionQ1 : Quintile 1RCL : Representative Council of LearnersSACMEQ : South Eastern African Consortium for Monitoring

Education QualitySA-SAMS : South African Schools Administration Management SystemSBA : School Based AssessmentSETA : Sector Education Training AuthoritySG : Superintendent GeneralSGB : School Governing BodySMT : School Management TeamTB : TuberculosisTIMSS : Trends in International Mathematics and Science Survey

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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3. FOREWORD BY THE MEC

The year under review represents the third year of the five yearmandate of the provincial government. This report is a veryimportant accountability mechanism. It allows us to holisticallyreflect and assess the state and the performance of the department in delivering on the given mandates.

At the beginning of 2016/17, comprehensive plans and deliverables were put in place to deliver on quality Basic Education, Sport Development and Recreation to all the communities in the North West Province. This Annual Report is an expression of our achievements and I would like to take this opportunity to present it for public scrutiny. Some of our major achievements were as follow:

p An improved matric pass rate of 1.5% from 81.5 to 82.5%p Mathematics improved by 3% from 22.11% to 24.94%p Physical Sciences improved by 5.6% from 19.89% to 25.49% and obtained

position 3 nationallyp North West scooped three positions 1 at the National Teaching Awards ceremony

and our Life Time Award winner, nationally has been nominated to represent thecountry at UNESCO

President Zuma, in his SONA 2017, explained that the democratic governmenthas also expanded access to free education for children from poor households.More than nine million children attend no fee schools, which is at least 80 per centof our schools. No child must be denied basic education because their parentsare poor or deceased. The department has been able to support this course by:

p 87.5% delivery of stationery to schoolsp 81,75% delivery of Textbooksp The gradual increase of Grade R enrolment p Special Schools were strengthened with the provision of assistive devices and

specialized vehiclesp 88% of our learners benefitted from the no-fee policy in comparison to the

National target of 68.7%

The President reiterated that, this government continues to build modern schools,replacing inappropriate structures and other buildings through the AcceleratedSchools Infrastructure Delivery Initiative. This restores dignity to our children andeducators. A total of 173 inappropriate structures have been eradicated since 2011,nationally. New schools now provide conducive learning environment for our children.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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Hon. Jonas SelloLehari

MEC for Education and Sport Development

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p A number of new schools and upgrades have been completedp Mobile classrooms have been provided and some relocated where there was a

need.

In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate inorder to accommodate learners to enhance teaching and learning. Construction ofhostels at Lykso Mega Farm School in Dr Ruth SegomotsiMompati is in progress andwill be completed in 2017/18.

In School Sport, Intra-school levels of participation are done possible with SchoolSport and Enrichment partnership. More schools continued to register for differentcodes and play actively in organised league systems. The National Championship isnow divided into three seasonal Tournaments and our Province has been one of thebest in delivering games in different codes including games for persons with disability.

The Provincial athletics took place in March for both primary and Secondary schools.The department has performed very well in line with VTSD approach and the pillar of Active Nation; Wining nation and enabling environment.;

p Increased Sport and Recreation participation in different sub programs mainly atmarginalized communities and schools

p The successful staging of the COSAFA tournament

p Crime in schools remains a challenge to the department and the community at large. We have successfully developed partners to make our schools safe learning environments.

p 1284 schools were linked to local police stations across the province and crimeand violence prevention measures were implemented at 120 hot spot schools

I wish to express my gratitude to all education stakeholders who made this possible.We remain committed and focused to deliver improved quality of basic education andsport development. This will contribute to building cohesive communities and responsible citizenry. It is through team work that we can achieve them because noone is bigger than the system and the responsibility to provide quality education lieswith all of us. Our target remains at number 2 and one will come as a bonus and ourtheme remains as “Reaching gold status to improve results”.

___________________________________Hon. Sello LehariMEC FOR NORTH WEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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4. REPORT OF THE ACCOUNTING OFFICER

OVERVIEW OF THE OPERATIONS OF THE DEPARTMENT

Departmental Top management perspective

The adoption of the 2016/17 APP, was preceded by an euphoria of success given our outstanding improvements inlearner academic performance and financial managementservices. Everyone was oozing with enthusiasm and believethat we can do much better than we did in the preceding year.

It was amidst this feeling and believe in ourselves that we adopted the slogan “Reaching for Gold” and vowing not to settle for no other position in the NSC results but position two, one being a bonus.

To sustain the energy and fuel needed to propel us to our goal, we identified theyear’s theme entitled: “Don’t look for the opportunity elsewhere, the one youhave in hand is the opportunity”. This theme unpacked, challenged every officialto do his/her utmost best wherever he/she was, irrespective of position held. I honestly believe the achievements reported in-here are a reflection of selfless dedication of our officials, administrators and professionals, to the tasks assigned tothem.

As the education sector, we report in this document the extent to which we contributedto the provision of skills in areas of Mathematics, Science, Languages, Arts and Ethicsas mandated by the requirements enlisted in the National Development Plan (NDP)document. To a larger extent the report attempts to showcase our efforts towards theimplementation of the five provincial government concretes.

p ACT – Agriculture, Culture and Tourismp VTSD – Villages, Townships and Small Dorpiesp RHR – Reconciliation, Healing and Renewalp Setsokotsanep Saamtrek-Saamwerk

to realise the triple R strategy: Renewal; Healing and Reconciliation

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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Dr Itumeleng SamuelMolale

H.O.D. for Education and Sport Development

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Achievements for the year

In the spirit of Saamtrek-saamwerk, provision of clearly defined support systems,ethic-conscious governance and intensified internal control measures, the department reached the following milestones:

p Learner Performance: This department continued to be a shining example toother provinces in administering examinations as espoused by Umalusi. The

Department continued on its path of increasing learner performance in the National Senior Certificate results by obtaining 82,5% (with progressed learners)and 86,2% (without progressed learners) pass rates. I am happy to report that61,1% of the 4 653 progressed learners who wrote, passed and obtained position2 out of the nine provinces. The 2016 Grade 12 cohort also obtained position 1 in English FAL by obtaining 99,9% pass. Learners at special schools performedremarkably well.

p Teacher Development: It is worth reporting that the Teacher Development Institute is ready to be utilized, equipped with necessary IT equipment such asnotebooks, a server and server operating system supplied by Vodacom. In pursuit of developing highly professional teaching ethics, the department is collaborating with SACE in developing teaching practice standards.

p Sports Development: A successful boxing tournament was held to resuscitatethe sport in the province.

p School Infrastructure Development: Given the huge infrastructure backlog andsetbacks caused by natural disasters to the school infrastructure, it is pleasing tonote that during the year under review, we managed to complete 14 new/upgradedschools. The construction of hostels at Lykso farm school in Dr Ruth SegomotsiMompati district is at an advanced stage, ready to accommodate 400 learnersfrom neighbouring farms.

p Information Communication Technology (ICT): In line with the demands of the21st century, this department continued to progressively improve the ICT infrastructure in our schools. During the year under review, the department upgraded 24 CAT IT schools with the latest computers and printers. This includesprovision of WIFI and E- learning content to some schools. To enhance communication and administration in our schools, we have enabled all school principals access to e-mail.

Challenges

p School Infrastructure Development: Increase in the cost of building materialsaffected the number of projects we intended dispensing in the year under review.The affected areas include provision of sanitation, repairs to dilapidated schoolsand building of administration offices for Kagisano Molopo. Destruction and vandalisation of school property during community protests make huge drawbacks. We also need to improve our supply chain processes particularly thefunctionality of Departmental Bid Administration Committee (DEBAC) as it affectedthe processing of procurement adversely.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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p Efficiency of the system: Despite much efforts being made to produce bettereducational outcomes, success is mainly visible in terms of outputs. The greatestchallenge to us is producing more learners with Mathematics and Science skillsas required by the National Development Plan. This is evidenced by the declinein the number of learners registering for Mathematics in 2016 NSC examination.

The number decreased by 165 learners. Related to this is the low through outputrate of 40,0%, which is below the national average of 54,4%.

p School Safety and Learner Discipline: The safety of learners and teachers atour institutions remains our challenge. Although much is being done to put safetymeasures in place, criminal incidents still occur at high rates in our schools. Prevalence of drugs and substance abuse is experienced in many of our schools,particularly in Kanana in Dr Kenneth Kaunda District.

p Learner Transport: A reliable and safe transport system is still a challenge. Overcrowding in buses as well as their roadworthy conditions remain worrisome.

p Overview of the financial results of the department: s Departmental receipts

Detail on performance in the collection of departmental revenue

The department has under collected revenue on sales of goods and services as projected in 2016/17 financial year, due to sales being less than anticipated by R 1,246,000.

The over collection of R 4,465,000 on Financial Transactions in Assets and Liabilities results mainly from money collected from previous financial years wheremore prior year’s expenditure was recovered than anticipated.

The department has on overall over collected its revenue by R 3,219,000 over andabove the budgeted estimates of R 18,798,000

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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Departmental receipts

2016/2017

2015/2016

Estimate Actual Amount

Collected

(Over)/Under Collection

Estimate

Actual Amount

Collected

(Over)/Under Collection

R’000 R’000 R’000 R’000 R’000 R’000

Tax Receipts - - - - - - Casino taxes - - - - - - Horse racing taxes - - - - - - Liquor licences - - - - - - Motor vehicle licences - - - - - -

Sale of goods and services other than capital assets

13671 12 425 1 246 13,017 11,948 1,069

Transfers received - - - - 820 (820) Fine+s, penalties and forfeits - - - - - - Interest, dividends and rent on land

- - - - - -

Sale of capital assets

- - - _ _ _

Financial transactions in assets and liabilities

5 127 9 592 (4 465) 4,881 13,591 (8,710)

Total 18 798 22 017 (3 219) 17,898 26,359 (8,461)

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Programme expenditure

p Reasons for deviation per programme under/over expenditure

Budget on Compensation of employees under spent by R196 million as at endMarch 2017. There were virements and shifting of funds to the value of R89 million, from Personnel budget to offset over expenditure on infrastructure payment .An amount of R30 million was moved from Personnel budget in orderto reduce over expenditure on payment of leave gratuity which is caused by highnumber of educators who exist the system to retirement.

For 2016/17 approval has been received to fill posts in the following critical areas:

p All vacancies in Finance and HR Corporate and District p Circuit managers p Principal, Deputy Principals and HOD’s at school level p Support staff for special schoolsp All subject advisory vacancies

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

11

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2016/17 2015/16

Final Appropriation

Actual Expenditure

(Over)/Under Expenditure

Final Appropriation

Actual Expenditure

(Over)/Under Expenditure

R'000 R'000 R'000 R'000 R'000 R'000

Programme !!

1. ([W@N@LXTBX@MN!

779 517

769 606

9 911

764 372 717 877 46 495

2. 'OFD@E!1T[@NBTV!2E\MMD!&[OEBX@MN!

10 482 143

10 421 187

60 956

9 868 012 9 653 381 214 631

3. /N[GCGN[GNX!2E\MMD!2OFL@[@GL!

30 459

30 324

135

28 926 28 887 39

4. 'OFD@E!2CGE@BD!2E\MMD!&[OEBX@MN!

521 711

518 815

2 896

484 238 472 029 12 209

5. &BTDV!6\@D[\MM[!%GUGDMCWGNX!

554 379

524 898

29 481

513 582 467 305 46 277

6. /NATBLXTOEXOTG!%GUGDMCWGNX!

1 093 007

1 084 968

8 039

1 093 623 1 052 693 40 930

7. &gBW@NBX@MN!BN[!&[OEBX@MN!

659 425

622 201

37 224

662 384 613 438 48 946

8. 2CMTX!%GUGDMCWGNX!

121 259

114 369

6890

104 722 84 755 19 967

Programme sub total

14 241 900

14 086 368

155 532

13 519 859 13 090 365 429 494

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The amounts not spent on goods and services are mainly on:

p LTSM (Public ordinary school, Public Special school and Early childhood Development)

p LAIP and second chance school camps that overlapped into the new financialyear.

p Under expenditure on programme 5 Early Childhood Development for Pre GradeR (0–4) Training budget and funds earmarked to provided Grade R schools withresources.

The total expenditure on Transfers and subsidies exceeded the allocatedbudget by the end of the financial year. The over expenditure is mainly causedby:

An amount of R30 million was moved from Compensation of Employees to Transfers and subsidies in order to reduce over expenditure

p Virements/roll overs

Virements of R78 million were made from Compensation of Employees budget ofProgramme 1 Administration and Programme 2, Public Ordinary Schools respectively for repair and maintenance in Programme 6 Infrastructure Development.

p The Department has received the following roll overs in the 2016/17 financial year:

Education Infrastructure Grant R 41,018,000Mass Sport & Rec Participating Prog. R 5,631,000 Maths, Science & Technology Grant R 4,383,000

p The Department has incurred the following expenditure unauthorised (R0.00),

p Fruitless and Wasteful expenditureThis was because of interest accrued due to late payments of Municipal, Telkomand Eskom payments. The amount is R170 000.

p Future plans of the departmentRecreation programme has relocated to the department

p Public Private Partnershipss The Department has not entered into any PPP’s.

p Discontinued activities / activities to be discontinueds No activities were discontinued.

p New or proposed activitiess The department did not have any new activities

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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p Supply chain managements There were no unsolicited bid proposals concluded for the year under reviews Controls were enhanced to improve the prevention of irregular expenditure.

p Gifts and Donations received in kind from non-related partiess No donations received.

p Exemptions and deviations received from the National Treasury s There were no exemptions from the PFMA or TR or deviation from the

financial reporting requirements received for the current and previous financial year.

p Events after the reporting dates None

p OTHERs None

Conclusion

I wish to take this golden opportunity to thank team Education for their moral purposeand collectivism in the discharge of their duties. I regard them as a gift to humanitysince they have decided to give their lives to this department by working selflesslyand tirelessly. This is so because there is a joy in giving. It is more satisfying to givethan to receive. It is also elevating and enriching to express gratitude to our oversight structures and all education stakeholders for their immense contribution.

...................................................DR I.S. MOLALEACCOUNTING OFFICER: DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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5. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT

To the best of my knowledge and belief, I confirm the following:

All information and amounts disclosed throughout the annual report are consistent.

The annual report is complete, accurate and is free from any omissions.

The annual report has been prepared in accordance with the guidelines on the annual report as issued by National Treasury.

The Annual Financial Statements (Part E) have been prepared in accordance withthe modified cash standard and the relevant frameworks and guidelines issued bythe National Treasury.

The Accounting Officer is responsible for the preparation of the annual financial statements and for the judgements made in this information.

The Accounting Officer is responsible for establishing, and implementing a systemof internal control that has been designed to provide reasonable assurance as to theintegrity and reliability of the performance information, the human resources information and the annual financial statements.

The external auditors are engaged to express an independent opinion on the annualfinancial statements.

In my opinion, the annual report fairly reflects the operations, the performance information, the human resources information and the financial affairs of the department for the financial year ended 31 March 2017.

Yours faithfully

...............................................DR I.S. MOLALEACCOUNTING OFFICER: DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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6. STRATEGIC OVERVIEW

VisionTowards Excellence in Education and Sport Development

MissionWe provide quality basic education for high learner achievement through educatorexcellence, as well as sport development, nation building and social cohesion.

Values

ExcellenceWe move beyond compliance by going an extra mile.

InnovationWe will continually strive for better and new ways of doing things

People-centredWe enhance human capital investment, teamwork and accountability

CommunicationWe share information in an honest, responsible and transparent manner

Integrity and honestyWe respond to our fellow employees and other stakeholders with honesty, fairnessand respect.

Fair play We strive for competitive sportsmanship.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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7. LEGISLATIVE AND OTHER MANDATES

The North West Department of Education and Sport Development’s operations arebased on the following legislative mandates.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

16

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Other Policy Mandates

p Language in Education Policy, 1997

p National Policy on Religion and Education, 2003

p Manifesto on Values, Education and Democracy, 2001

p Policy Document on Adult Basic Education and Training (12 December 2003)

p National Policy on HIV/AIDS for Learners and Educators in Public Schools and Students and Educators in Further Education and Training Institutions, 1998.

p National Policy regarding Further Education and Training Programmes:Approval of the amendments to the programme and promotion requirements for the National Senior Certificate: A Qualification at Level 4 on the National Qualification Framework (NQF) [Gazette 29851 of April 2007]

p National Policy on the conduct, administration and management of the assessment of the National Certificate (Vocational), 2007

p Regulations pertaining to the conduct, administration and management of assessment for the National Senior Certificate [Gazette 31337, Volume 518 of 29 August 2008]

p Addendum to FET Policy document, National Curriculum Statement on the National Framework regulating Learners with Special Needs (11 December 2006)

p National Planning on an Equitable Provision of an Enabling School Physical

p Teaching and Learning Environment (21 November 2008)

p National Policy of Whole School Evaluation (July 2001)

p Norms and Standards for Educators, Government Gazette, Vol. 415, No. 20844, 2000.

p National Policy Framework for Teacher Education and Development in South Africa (26 April 2007)

p National Education Policy Act: Requirements for administration of surveys, (2 April 2007)

p National Education Information Policy (Government notice 1950 of 2004)

p Revised National Curriculum Statements, (2004)

p Regulations on National Norms and Standards for School Funding, (1998)

p National Norms and Standards for School Funding, Circular No. 15 of 2000

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p Amended Norms for School Funding Gazette 29179, 2006

p National Learner Attainment Strategy

p South African Boxing Act 2001

p Safety at Sport and Recreation Events 2010

p South African Institute of Drug free Sport Act 1997 (Act no 14 of 1997 as amended)

p Recognition of sport and recreation Bodies regulation 2010

p Bidding and Hosting International sport and recreation Events regulation 2010

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8. Organizational Structure

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9. ENTITIES REPORTING TO THE MEC

The North West Department of Education and Sport Development do not have public entities.

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Department of Education and Sport DevelopmentDepartement van Onderwys en SportontwikkelingLefapha la Thuto le Tlhabololo ya MetshamekoNORTH WEST PROVINCE

Education and Sport Development

PART B:

PERFORMANCE INFORMATION

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1 AUDITOR GENERAL’S REPORT : PREDETERMINED OBJECTIVES

The AGSA currently performs certain audit procedures on the performance information to provide reasonable assurance in the form of an audit conclusion. The audit conclusion on the performance against predetermined objectives is included in the report to management, with material findings being reported underReport on the Audit of the Annual Performance report heading.

Refer to page 201 of the Report of the Auditor General, published as Part E: Financial Information.

2. OVERVIEW OF DEPARTMENTAL PERFORMANCE

2.1 Service Delivery Environment

The North West Department of Education and Sport Development has the responsibility to provide quality education in public ordinary schools from Grades 1to 12 as well as improving access to sport across all schools and communities. In the year under review the department had 1 496 public ordinary schools. Schools are dispersed in four districts, namely, Ngaka Modiri Molema, Bojanala, Dr RuthSegomotsi Mompati and Dr Kenneth Kaunda.

Department also provide compulsory public education in special schools which haveremained constant at 32. 25% of special schools are serving as Resource Centresto mainstream and full service schools in establishing an inclusive education system.16 full service schools are servicing learners with learning barriers in order to improve access of those learners to public ordinary schools. Early Childhood Development (ECD), particularly grade R, is also the responsibility of the departmentand the number of public primary schools that offers grade R has increased to 996.

The department supported 24 registered Independent schools (grade 1 to 12) withsubsidy and continuous monitoring, 8 184 learners benefitted from the subsidy. Registered independent schools that did not qualify to receive subsidy from the department were also visited for monitoring and support.

Sport development on the other hand is responsible for Provision of sustainable massparticipation opportunities across the age spectrum to promote physically activelifestyle as well as the implementation of proper school sport programme. Althoughfederations are custodian of community sport, in-community sport, clubs and teamsare also supported by the department to maintain a sustainable link between schoolsport and club system.

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THE FOLLOWING IS A SYNOPSIS OF SOME OF THE SERVICES THAT HAD DIRECT BENEFIT TO COMMUNITIES:

LEARNERSHIP PROGRAMMES FOR YOUTH

Human Resource Development  was funded by ETDP SETA  for implementation of End User Computing Learnership NQF level 3, benefiting 180 unemployed youthin 5 VTSD municipalities namely; Moretele,  Greater Taung, Tswaing, Ratlou and Maquasie Hills. Project introduction to municipalities was led by the Hon MECJS Lehari and Mayors. Councillors recruited 2 learners per ward based on a criteriadeveloped by the ETDP SETA and the Department. One day induction sessions wereheld in the presence of Councillors who motivated learners to participate in the programme and complete it. Learners are doing practicals in various schools nearerto their homes. The project is being monitored by the representatives from the Department and the municipality and the ETDP SETA convenes project steering committee meetings. The project commenced in December 2016 and will end in 2017. 

BURSARIES FOR THE YOUTH

The department managed to place 146 Funza Lushaka graduates. The initiativeaimed to encourage young people into the teaching profession.

NO FEE SCHOOLS POLICY

The province has long exceeded the national benchmark of 68.7% of learner’s whoare benefiting from the No Fee Policy. In 2016/17 financial year 704 931 learnersfrom poor communities benefitted from the policy.

CARE AND SUPPORT FOR TEACHING AND LEARNING

Barriers to Teaching and Learning such as poverty and hunger are prevalent in somecommunities especially the farms, informal settlements and rural areas. Some learners drop out of schools because of lack of essential material that they are longing for: Examples:

p In many cases adolescent girls miss up to a week of schooling every month asthey do not have sanitary pads.

p Many children from farm schools, informal settlements and rural areas walk barefoot to school in the very cold winters experienced in the province.

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MATERIAL SUPPORT TO LEARNERS FROM DISADVANTAGED COMMUNITIES

The Life Skills HIV and AIDS programme continues to be a source of support in providing care and support for vulnerable learners, including Food Security andpoverty alleviation, and material support such as school uniform. As a way of showing care and support some learners received material support as indicatedbelow:

MTN Foundation donated 200 school shoes for learners of Nozizwe Primary school. Below is a picture of some learners before they were given school shoes.

SASSA donated full school uniform to 23 learners of Kau Primary.

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NEHAWU Union donated full school uniform for 71 learners of Kediemetse Primary School, they also provided sanitary towels.

20 learners from Leema receiving sanitary towels.

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Mphebana, Reboneilwe and Thebe ya tlhajwa girl learners received sanitary towels from Social Development.

Mphebana Reboneilwe

INTEGRATED SCHOOL HEALTH PROGRAMME: BONA BOLO EYE CARE PROJECT AS PART OF MATERIAL SUPPORT

Vision problems have adverse effects on educational outcomes.  Myopic learnershave trouble reading notes on the chalkboard or to gather detailed information fromcharts. Hyperopic children will have trouble reading or doing any kind of close work.

Additionally, several types of eye disorders can lead to permanent visual impairmentif not identified and treated early by an eye doctor.  Vision problems can and do adversely affect learners’ ability to function and enjoy learning. Health care in thepublic sector is still developing and eye care services are not accessible to all.

Therefore, many children live with uncorrected refractive errors and other eye conditions.In this regard Life Skills HIV and AIDS networked with Bona Bolo Eye CareProject (registered NPO), to support the intention of eliminating learning barriers dueto refractive error. Bona bolo then committed to provide comprehensive eye careservice to needy learners in the following schools, Tumo, Phuthanang, Khothalo, Komane, BK Guma, Solomon Lion and Edward.

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Bona Bolo Eye Care Project partnered with:

p Nouveau eyewear (who donated frames for the project) and p Essilor South Africa (who provided lenses for the project).

Nedbank sponsors the Eye Care project in North West Province

On the 18 and 25 of July 2016 optometrist and school Health Nurses screened vision of 1240 learners. Bona Bolo distributed spectacles for the learners identifiedwith eye problems. 1240 learners were screened and 357 taken to the optometrist,who tested them with technologically advanced equipment. 137 learners receivedspectacles.

IDENTIFICATION AND REFERRAL OF VULNERABLE LEARNERS

The Cluster Care Coordinators support (CCC’s) in collaboration with the SchoolBased Support teams (SSTs) identified 16 302 vulnerable learners, they conducted704 home visits to assist the learners who have social problems that affect their learning performance.

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The Cluster Care Coordinators support the SSTs and ensure that the vulnerable children get the necessary support and cases that were identified included:

p child headed households,

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Referrals have been made to different government departments such as SAPS,Home Affairs, Social Development, SASSA, and NGOs so that the identified problems receive necessary attention such as documents and resources that wouldassist in addressing the problems identified.

GIRL SEMINAR

The seminar aim to rally the support for girl learners, by creating an environmentwhere Government Departments, NGOs’, Business Sectors including girls could reflect on how vulnerable girl learners can be encouraged to stay in school, and ensure that they complete their Secondary Education.

Objective of the Seminar:

p To reflect on barriers and enablers to promote access and retention of girls in Secondary Education

p Share interventions experiences and lesson learned to address the barriers toretain girls in Secondary Schools

p Provide Special Education, career counselling to improve girls’ academic success and broaden their aspirations

p Establish reflection sessions for girls to share experiences, build solidarity andconfidence

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The Seminar brought together 200 participants including 150 girls, representativesfrom government departments, NGOs, and Business Sectors. The key discussionpoints:

p Comprehensive multi-sectoral intervention that address key health and social barriers to learning in order to promote effective teaching and learning.

p Avoid duplication of initiatives and investment, but also allow for better utilisationof resources for improved impact.

p Inputs and comments of girls to inform the development of intervention strategies.

Delegates listening attentively during the presentation on Teenage Health Programme

PEER EDUCATION CAMPS FOR SECONDARY SCHOOLS LEARNERS

Radically Different Species Peer Education Programme is implemented in 196 secondary schools across the provinces. Target for the programme is female andmale learners in grade 8 to 10 due to heightened risk taking behaviour. Peer Education Camps were conducted for Secondary Schools Peer Educator duringJune/July holidays in order to protect teaching time.

Purpose of the camps was:

p To provide a platform for Peer Educators in the implementing schools (141 schools) to learn from each other on the key approaches to mobilise otherlearners in Sexual Reproductive Health programmes

p To share key lessons learnt, gaps and challenges during implementing programme

p To standardise Peer Education activities across the province through a refreshercourse on the roles and responsibilities of Peer Educators in information dissemination, advocacy, awareness campaigns

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p To monitor and support the progress of Peer Education implementation

Camps were also used to:

p Identify challenges that facilitators encounters in the implementation of the programme

p Develop intervention plans to support the implementation of the programme

Pictures during the Camps

M.V Dithejane: District Manager, Motivated Peer Educators from KagisanoMolopo Area Office.

The Premier S.O.R. Mahumapelo is with the District Coordinators and Peer Educators from Noto high school.

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NATIONAL SCHOOL NUTRITION PROGRAMME (NSNP)

The NSNP aims to enhance the learning capacity of learners through the provisionof a healthy meal at schools. Where it is implemented, the programme has shownto improve punctuality, regular school attendance, concentration and general well-being of participating learners.

Delivery of Nutritious Meals to Learners

The programme targeted 717 700 learners in 962 primary, 391 secondary and 25targeted special schools. The programme achieved an average output of 651 429which was achieved as per reports from district. The output shortfall is due to a decrease in learners attending school on days that they were not writing exams.

Food Production

There are 582 active food production initiatives in the province .The decrease in thenumber of schools with food production initiatives is due to drought and lack of resources such as availability of water and proper fencing.

Procurement and Community Involvement

The Programme uses school based procurement model. Schools receive funds, purchase food, gas and payment of stipend. The schools purchase from localsuppliers buy requesting quotations.

Nutrition Education

South African Sugar Association conducted seven workshops to NSNP officials, LifeSkills and life orientation on nutrition education addressing issues such as nutrientsand their functions, malnutrition, communicable deceases and food safety.

EXPANDED PUBLIC WORKS PROGRAMME (EPWP)

Early Childhood development is one of the main concerns in the National Development Plan and the department, through the Expanded Public Works Programme (EPWP) Incentive Grant, appointed 555 Grade R classroom assistantsin primary schools.

MATHS, SCIENCE & TECHNOLOGY (MST)

In order to improve performance of learners in Mathematics, Science and Technology, Phase 1 training of Technology subjects for Grade 11 teachers was heldfrom 26th -30th September 2016 in Welkom for phase 1. Phase 2 was held from the17th to 21st October 2016 in Welkom. 

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Training of Technical Mathematics and Technical Science Grade 11 teachers wasconducted for Ngaka Modiri Molema & Bojanala from 5th -9th September 2016.Training for Dr Kenneth Kaunda & Dr Ruth Mogomotsi Mompati from the 12th-16thSeptember 2016.Additional training for the same teachers was conducted from 8thto 10th March 2017.

89 Mathematics and 80 Physical Science Grade 10-12 teachers from Dr RSM weretrained on content gaps from 21st- 23rd September 2016. This was the DBE initiative to support non performing districts country wide.

Technical High schools were provided with Tech Maths and Tech Science grade 10textbooks ( Afrikaans and English versions).

Resources

19 Technical High schools were supplied with electrical, civil and mechanical workshop tools and machinery, including protective clothing. 17 schools that are offering CAT and IT were supplied with computer hardware (10 -15 desktops and aprinter) and all schools (100) were supplied with a servers, Wi-Fi routes, laptops andtablets.

Learner Support programmes

Girl learner intervention programme camp was held on the 10th -15 th July 2016 atWagpos High School targeting 495 Grade 12 girls. Subject offered were Mathematics and Physical Science.

MSTS and DBE officials conducted the Evaluation of the grant at the followingschools: Phatsima, Manamolela, Ikopanyeng, Thulare and Mankala on the 9th June2016. The formal report was forwarded by DBE to the province.

A total of 42 learners with 33 projects participated at the National Expo for Young Scientists from 5th -7th October 2016.

1200 learners and teachers participated at the National Science Week held at Dr RSM from 8th to 13th August 2016.

Thuthuka camp targeting 119 Grade 12 learners was held from the 10th to 16th July2016 offering Mathematics, Physical Science and Accounting.

Provincial Maths week was held in Lithenburg on the 13th August 2017.

40 Grade 12 learners who performed above 70% in Mathematics Physical ScienceGrade 11 were recruited to participate in Talent Development project. The learnersattended a 5 day autumn camp in Potchefstroom from the 30th March – 6th April 2017.

Learners from Sol Plaatje Primary school represented the province very well at National Astro Quiz which was held from the 5th to 7th October 2016 and obtainedposition 2.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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Laboratories

An amount of R52  130.00 was transferred to each school for procurement of Mathematics, Science and Technology laboratory equipment and consumables.Training of 227 teachers on utilisation of equipment (Practical Experiments) was heldFebruary 2017.

p Both school based educators and school based administrative employees weretrained. New bursaries were awarded to school based educators as well asadministrative employee and 193 Funza Lushaka graduates were appointed.

p 156 schools were able to implement safety and security measures.

ENHANCEMENT OF LEARNING & TEACHING OF MATHEMATICS

EduScimat has completed 364 schools. Second phase Maths laboratories completedin two districts,30 in Dr Kenneth Kaunda and 40 in Dr Ruth Segomotsi Mompati (Dr RSM). Road show for Dr Kenneth Kaunda was conducted on the 17 October2016, principals, Mathematics HOD’s and SGB’s from all 30 participating schools attended the road show. Two teachers for grade 3 and 6 from the same 30 schoolswere trained from 18- 21 October 2016. Road show and training for Dr RSM wasconducted on the 07 - 11 November 2016.

THE MAIZE CUP CHALLENGE

The Maize Cup was successfully staged at Moruleng stadium on the 12-13 August.Orlando Pirates played Platinum Stars and the winner became Orlando Pirates afterPenalty shoot-out. The Maize Cup used to be called MAIZE TRIANGLE, but it hasbeen reduced or changed to only Maize Cup because other Provinces have withdrawn from the Challenge. The Soccer clinics with local schools did take placeat Mogwase stadium where the players of both teams plus soccer legends conductedthe clinics.

Impact was measured by the number of people who participated from ward to provincial level and the monetary value of services procured from local small businesses. There was an excellent match attendance and about 17 500 people attended.

COMMUNITY SPORT

The department had a greater number of tournaments and leagues in different communities as part of the National mandates to focus on marginalised communities and Provincial approach of VSTD. 44 tournaments were staged. All thecommunities were targeted and participating clubs as well as athletes were supportedby the department. The support provided was for different codes like soccer, netball, cricket, athletics and rugby. Tournaments were played at all municipalities,area offices or service points following a structured leagues system with formal fixtures and log system in line with Soccer federation format.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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EMPLOYEE HEALTH AND WELLNESS (EHW)

Government Employees forms part of the community. In order to improve healthylife styles and contribute towards improved productivity of employees, each Wednesday is employee’s sport day. Corporate employees attend the organisedrecreation events every Wednesday as part of a positive step where employees aretaking charge of their health status. Employees also participate in recreational activities in the fight against Obesity.

PROBLEMS ENCOUNTERED BY THE DEPARTMENT WHEN PROVIDING THERELEVANT SERVICES AND WHAT CORRECTIVE STEPS WERE TAKEN INDEALING WITH SUCH PROBLEMS:

a) LEARNER AND TEACHER SUPPORT MATERIAL (LTSM)

Stationery

Stationery was procured for all schools but management of supporting documents isa challenge. There are delivery notes which were not submitted for verification. Somewere obtained from payment vouchers in Finance Registry to reduce the impact ofdeviation, and some lack completeness (i.e. signatures and stamps).

Corrective step

Proper record keeping including completeness of supporting documents will be enforced at school and district levels.

Textbooks

Management of supporting documents remains a challenge. Unregistered publishers on Central Supplier Database could not deliver because official orderscould not be generated.

Corrective step

Record keeping will be addressed at the school and district levels. Districts will nolonger submit Control Forms without first checking the status of publishers in the Centralized Data Base. The redirection of orders to active publishers must be doneimmediately when the publisher is inactive rather than waiting for publishers to update their status.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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OTHER INITIATIVES

b) Second chance matric Project will be done for learners who did not pass Matric.

c) Continuous review and rationalisation of routes will be done to mitigate Inadequacy of learner transport.

d) Overcrowding in schools is still a challenge but mobile classroom will be provided to needy schools.

e) Universal Post Provisioning Model does not address small schools but thedepartment will join the national debate to review the model.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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Page 60: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

2.3 ORGANISATIONAL ENVIRONMENT

The North West Department of Education and Sport Development is mandatedto provide quality teaching and learning as well as sport development to the citizens of the Province. To achieve this, the Department has a comprehensiveorganisational structure designed and staffed to meet the professional, curriculum, institutional governance and administrative support demands to deliver services; there are corporate services which provide management services; educators; the school governing bodies; the learners, coaches, sports-men and sportswomen and other stakeholders.

The district support structure comprises of four districts, namely, Ngaka ModiriMolema, Dr Kenneth Kaunda, Dr Ruth Segomotsi Mompati and Bojanala. Districts consist of Area Offices and Area Offices are made up of clusters.

DEVELOPMENTS WITHIN THE DEPARTMENT

All learner support prorammes including among others (Life Skills Programme,Inclusive Education, School Nutrition Programme, Learner transport, SchoolGovernance and Independent Schools, were put under one directorate calledInstitutional Governance Development and Learner Social Support Services(IGD&LSSS) reporting directly to the Deputy Director General. Teacher Development was merged with Curriculum Support.

2.4 KEY POLICY DEVELOPMENTS AND LEGISLATIVE CHANGES

None

3. STRATEGIC OUTCOME ORIENTED GOALS

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

60

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Access to an appropriate and effective

integrated system of prevention, care

and support for learners infected and

affected by HIV & AIDS

The department has done very well on this programme which

covers training and support for vulnerable learners and has

exceeded targets.

Grade 12 learners Performance

Targets on Grade 12 learners passing at bachelor level, Grade

12 learners achieving 50% and above in mathematics and

physical science as well learners who passed National Senior

Certificate were achieved.

Promotion and implementation of

Sport programmes through related

policies and strategies coordinated

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and there is a need to improve performance as way of working

towards achieving 5 year targets.

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SIGNIFICANT ACHIEVEMENT WITH REGARD TO THE 14 OUTCOMES

The department of Education and sport development is responsible for Outcomes 1 and 14.

OUTCOMES 1

Grade R

The Department is progressively implementing universalization of access to primaryschool. Even though this year, the department could not provide Grade R resources, a number of Grade R classroom were built and at least 90 ECD practitioners and 192Educators were trained. LTSM was also procured for Grade R learners.

LAIP continues to track performance on ICT Provision and Support and Utilization;LTSM Provision and Support and Utilization; Subject-specific interventions: ImprovingLanguage proficiency (EAC / EFAL); Support for progressed learners; Tracking learnerperformance; Measuring impact of interventions. Interventions are for both learners andteachers. Monthly reports are used to identify gaps and address them. This plan hasensured that the department continued to improve and retain the above 80% performance in Matric results.

Governance in schools plays a critical role on how the school performs. The department continues to train SGB’S, RCL’s and SMT’s on governance matters. Selected SGB’s are also assessed to check their level of effectiveness.

Educators are being trained on content subject to improve on their performance and delivery.

For 2016 there was a significant learner increase in grade 12 from 26 060 in 2014 to33286 in 2015, and 35 049 in 2016. The province retained position 4 achievement witha pass rate of 82,52%. Matric results were released to the Public in Batlhaping Highschool in Taung On the 5th January 2017.

1 300 public schools are electronically accessible by the officials of the department andstakeholders such as parents through the use of e-mails. Officials at Corporate, districtoffices, Area Offices and circuits are able to send circulars, providing supplementarymaterials and getting information from schools rapidly.

It is mandatory that schools are visited regularly to undertake regular assessments andtrack progress on curriculum coverage. In the endeavour to achieve that, 1 387 schoolswere visited by district officials for monitoring and support purposes.

100 unemployed youth received an internship from the department. 148 unemployedyouth were granted bursaries.

370 secondary schools with National Senior certificate (NSC) received a pass rate of60% and above.

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The system exists to monitor the extent of Learner and teacher absenteeism thus theimprovement in attendance.

In order to improve administrative and management capacity 720 Office Based Employees were trained. 13 new bursaries were awarded to office based employees.

OUTCOME 14

In order to support communities and schools to increase participation in sports programmes. Sporting activities took part and achievements were registered.

COMMUNITY SPORT (RECREATION)

RECREATION EVENTS

The Progamme itself, has a focus on Nation-building and Social cohesion in line withoutcome 14 of National development plan (NDP). As a province we are able to give effect to all national and provincial mandates and reflect or integrate the mandates inall our plans.

The Department had a greater number of tournaments and leagues in different communities as part of the National mandates to focus on marginalised communitiesand Provincial approach of VSTD. So far, the department was able to stage and host44 tournaments. All the communities were targeted and the participating clubs as wellas athletes were supported by the department. The support provided was for differentcodes like soccer, netball, cricket, athletics and rugby.

42 sport and recreation events were staged in the year under review. Operational planshave been reviewed at different districts to have North West games played by differentcommunity clubs and then the winners proceeded to the provincial tournament that westage annually during the first week of December. Each district brought along a team insoccer, for both female and male; netball; one for rugby and one for cricket. All participating teams were provided with transport, catering and outfit, medals for winning teams and trophies.

In Siyadlala (recreation), the department was able to stage the Indigenous games fromall service points, districts as well as provincial tournament at Dr Ruth Mompati. Thismajor event was played and implemented in different codes in line with National concept where all provinces take part in a competitive tournament and winners acknowledged by national Ministry. In 2016/17 Financial year, the over-all fourth position was obtained by the North West team and was nominated for the awards during the national tournament.

Awards ceremony was held in Bloemfontein. The codes of Indigenous games like Siyadlala festival are, Khokho, Injuva, Dibeke, Diketo and Morabaraba. The emphasisor focus is on cultural events.

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Focus is on Nation-building and Social cohesion in which is in line with outcome 14 ofNational development plan (NDP). As a province were are able to give effect to all national and provincial mandates and reflect or integrate the mandates in all our plans.

Furthermore, Provincial Sport Lekgotla was successfully held in Moretele, CarouselHotel where different stake holders attended. The Academy was also able to delivermore athletes which means that support more than the set targets was done, providedscientific support to athletes sent by federations.

Reasons for exclusion of sector customised statistical indicators

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

63

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Page 67: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

4. PERFORMANCE INFORMATION BY PROGRAMME

4.1 Programme 1: Administration

Programme Purpose/Objective

To provide overall management of the education system in accordance with theNational Education Policy Act, the Public Finance Management Act and otherrelevant policies.

List of Strategic Objectives for 2016/17

SO: Ensure effective governance processes through internal audit and investigationservices

OTHER ACHIEVEMENTS

Internal Quality Assessment was conducted within Internal Audit Services, and the directorate generally conforms to the International Standards for Professional Practicesof Internal Auditing; Internal Audit Services Scored4 and above in MPAT 1.6. Two interns were appointed on permanent positions to address the staffing challenges.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

65

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STRATEGIES TO OVERCOME AREAS OF UNDERPERFORMANCE

GRIEVANCE AND MISCONDUCT CASES FINALISED WITHIN STIPULATEDPERIOD

p Reinforce procedures/role clarification over and above the training conductedby PSC and Circular issued (number 32 of 2016). To also cause the designated employee grievance officials to monitor and expedite the handling of grievances.

p Prioritize and conduct all cases older than 90 days. Increase numbers ofpresiding officers. Deploy corporate staff to assist at district level.

CHANGES TO PLANNED TARGETS

p No targets were changed during the year under review.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

70

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4.2 Programme 2: Public Ordinary Schools

Programme Purpose / Objective

To provide public ordinary education from Grades 1 to 12, in accordance withthe South African Schools Act and White Paper 6 on inclusive education (e-learning is also included).

List of strategic objectives (SO) for 2016/17

p SO: Improved functionality and performance of schools.

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OTHER ACHIEVEMENTS

Full Service Schools

p Principal of Pansdrif Full Service School won the National Teaching awards for excellence in primary.

p 46 out of 50 IE officials were trained on Screening, Identification, Assessment andSupport (SIAS) Programme. 46 out of 50 officials were trained on Accommodationsand Concessions. Lastly, 43 out of 50 Inclusive Education officials were trained onTrauma programme.

School leadership

p The North West Premier met with all SGB chairpersons and principals of secondaryschools of the province on the 20 January 2017 to discuss performance of learnersin secondary schools and motivate the governors and management.

p MEC and Accounting Officer held well attended summit of Bojanala district and interactive meetings with SGB chairpersons and principals to discuss their roles andresponsibilities, challenges at schools, legislative framework and there were commissions to discuss strategies to deal with all these challenges. SGB associations, COSAS and teacher unions made pledges and commitment of support to efficiency in schools.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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Page 87: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

STRATEGIES TO OVERCOME AREAS OF UNDERPERFORMANCE

Provision of assistive devices to Full Service Schools

p District offices have drawn intervention plans to assist the schools with procurements.

Percentage of schools where the School Governing Body meets minimum criteria in terms of effectiveness.

p Monitoring should be increased in the other quarters to accommodate quarter 3.

p A re-submission will be made to the Accounting Officer requesting filling of vacancyposts in sub-directorate

Number of SGB Members and RCL capacitated.

p The Officials will be expected to prepare lists for training and also consolidated listsafter training. This will greatly improve on planning and accountability.

Provision of Maths and/ or Science equipment and consumables

p A meeting will be held on the 24 May 2017 with Subject advisors to solicit their support to support and monitor schools to use the budget appropriately.

p A meeting with principals is arranged from the 5th- 9th June 2017 to support them on the procurement processes.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

85

Page 88: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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4.3 Programme 3: Independent Schools

Programme Purpose / Objective

To support Independent schools in accordance with the South African SchoolsAct.

List of Strategic Objectives for 2016/17

p SO: Support of independent schools.

OTHER ACHIEVEMENTS

p None

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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STRATEGIES TO OVERCOME AREAS OF UNDERPERFORMANCE

p The Department will look into reasons for learner decline and assist the schools toaddress them.

CHANGES TO PLANNED TARGETS

p No targets were changed during the year under review.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

89

Page 92: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

90

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4.4 Programme 4: Public Special Schools Education

Programme Purpose / Objective

To provide compulsory public education in special schools in accordance with the South African Schools act and white Paper 6 on inclusive education (including E-learning and inclusive education).

List of the sub-programmes

List of Strategic Objectives (SO) for 2016/17

p SO: Enhanced accessibility of special schools

OTHER ACHIEVEMENTS

One Specialised bus was purchased for Tlamelang Special School. The invoice is paidand the bus has been delivered to school. The plan included purchasing two busses.Due to high prices only one bus could be purchased.

R2, 963,041 conditional grant has been allocated for North West Province for the learners with Severe to Profound Intellectual disability. Three officials attended the orientation and a draft business plan has been submitted and approved by the HODand Provincial Treasury.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

91

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Page 94: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

The following trainings were conducted:

Thirteen (13) Teachers and Deaf Teacher assistants were trained on South African SignLanguage (SASL) CAPS for Senior Phase. Four (04) were from North West Secondaryand nine (09) were from Kutlwanong Primary School.

Twenty nine (29) officials were trained on four modules of South African Sign Language,twenty seven (27) completed all modules. There will be a class for the three officialswho did not complete one module as a recovery plan. Twenty eight (28) officials attended the orientation on Vocational Skills programme. One hundred and fifty four (154) teachers were also trained on Vocational Skills Programme.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

92

Page 95: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

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93

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STRATEGIES TO OVERCOME AREAS OF UNDERPERFORMANCE

p A plan to build three hostels in three districts is in process.

CHANGES TO PLANNED TARGETS

p No targets were changed during the year under review.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

94

Page 97: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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4.5 Programme 5: Early Childhood Development

Programme purpose / Objective

To provide Early Childhood Education (ECD) at the Grade R and pre-Grade R in accordance with White Paper 5 (E-Learning is also included).

List of Strategic objectives for 2016/17

p SO: Accessible quality Grade R education.

OTHER ACHIEVEMENT

Through the Expanded Public Works Programme (EPWP) Incentive Grant, five hundred and fifty five (555) Grade R classroom assistants were employed in 555 primary schools in line with VTSD requirements.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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STRATEGIES TO OVERCOME UNDERPERFORMANCE

p To ensure that Public Primary schools are provided with Grade R Resources, Supply Chain Processes will be jerked up to advertise on time for procurement inthe 2017/18 Financial Year.

p Submission to Teacher Development sub-directorate to train Grade R Educatorshas been made.

p Request for quotations has been submitted to the Technical and Vocational Education and Training (TVET) Colleges within the province to train 1000 ECDPractitioners on NQF Level 4.

CHANGES TO PLANNED TARGETS

p No targets were changed during the year under review.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

99

Page 102: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

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4.6 Programme 6: Infrastructure Development

Programme Purpose

To provide and maintain infrastructure facilities for schools and non-schools.

List of the sub-programmes

List of strategic Objectives for 2016/17

SO: Infrastructure management in schools.

OTHER ACHIEVEMENTS

p Repairs to storm damaged schools : 6 Schools completed

p Relocation of 8 mobiles classrooms to other schools to address overcrowding

p Construction of 6 administration blocks

p Erection of fences: 10 Schools

p Conversion of classrooms to Maths and science rooms: 364 schools have beencompleted.

p Minor renovations done at 2 District offices and 3 APO Offices

p Minor repairs completed : 2 EDSC'S

There is a great improvement in planning which has resulted in Implementing Agentsperforming well in some key areas of spending within the allocated budgets and adapting to alternative procurement methods.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

103

Page 106: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

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Page 107: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

STRATEGIES TO OVERCOME UNDERPERFORMANCES

p Improved monitoring of the Implementing agents through regular meetings.

p Segregate lists at the initial planning stage.

CHANGES TO PLANNED TARGETS

p No targets were changed during the year under review.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

105

Page 108: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

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4.7 Programme 7: Examination and Education Related Services

Programme Purpose/ Objective

To provide the education institutions as a whole with examination and educationrelated services.

List of sub-programmes

List of Strategic Objectives

SO 7.1: Examination services managed

SO 7.2: Care and support programmes implemented

OTHER ACHIEVEMENTS

None

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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STRATEGIES TO OVERCOME AREAS OF UNDERPERFORMANCES

p Continue with LAIP interventions in all schools

CHANGES TO PLANNED TARGETS

p No targets were changed during the year under review.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

113

Page 116: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

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4.8 Programme 8: Sport Development

Programme Purpose

Provision of sustainable mass participation opportunities across the age spectrum to promote physically active lifestyle, whilst providing support to institutions and infra-structure that increase participation and excellence insports.

List of sub-programmes

List of strategic objectives

SO: Promote sustainable mass participation opportunities across the age spectrum.

OTHER ACHIEVEMENTS

p A successful Maize Cup was held in Moruleng in August 2016.p The department also held a Sports Lekgotla in March 2017 where all stakeholders

were invited to come up with ways and intervention to put North West at a competitive advantage over other Provinces.

p The corporate employees attended organised recreation events every Wednesdayas part of healthy life styles and contribute towards improved productivity of employee. This Wednesday sport day is now a standing event

p The department hosted a national Boxing tournament in Orkneyp International Under 20 COSAFA tournament was hosted, which included 14 SADC

countries, by the Department in December 2016.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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STRATEGIES TO OVERCOME UNDERPERFORMANCE

p Review setting of targets and improve on monitoring of events

p Recruit volunteers to assist in schools sports

CHANGES TO PLANNED TARGETS

No targets were changed during the year under review.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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5. TRANSFER PAYMENT

The greater portion of funds that are allocated under the Economic Classification Transfers and subsidies go towards funding of public schools in line with the nationalSchool funding norms and standards for payment of critical day-to-day operational necessities and procurement of other goods and services required to support learningand teaching. In addition funding for school nutrition programme is also allocated undertransfers and subsidies as provision of daily meals to the learners is delegated to schoolmanagement for all school that are participating in the programme.

Provision for payment of subsidies to qualifying independent schools is also allocatedunder this Economic classification.

5.1 Early Childhood Development

5.2 Expanded Public Works Programme

5.3 Farm Schools

5.4 Inclusive Education

5.5 Independent Schools

5.6 Maths and Sciences Kits

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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Page 125: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

5.7 Maths and Science Grants

5.8 Mega Farm Schools

5.9 National School Nutrition Programme

5.10 Public Ordinary Schools

5.11 Special Schools

5.12 Sports Development

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

123

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Page 126: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

6. CONDITIONAL GRANTS

TABLES BELOW, DESCRIBES EACH OF THE CONDITIONAL GRANTS AND EARMARKED FUNDS PAID BY THE DEPARTMENT.

6.1. HIV and AIDS (Life Skills Education)

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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132

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The total conditional grants are reflected on page 254 under Notes to the Annual Financial Statements.

7. DONOR FUNDS

No donor funds received

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

135

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8. CAPITAL INVESTMENT

8.1. Capital investment, maintenance and asset management plan.

Progress made on implementing the capital, investment and asset managementplan.

99.9% of the budget during the 2016/17 financial year was spent. Five new schools,140 classrooms, 86 specialist rooms, 11 schools with sanitation, 8 with water and 21 Grade R classrooms have been provided.

Apart from the new infrastructure, 70 schools have been provided with maintenance.Other achievements includes ;Repairs to storm damaged schools was done to 6Schools, Relocation of 8 mobiles classrooms to other schools to address over-crowding. Construction of 6 administration blocks, Erection of fences : 10 Schools, converting classrooms to Maths and science laboratories : 364 schools have been completed. Minor renovations was done at 2 District offices, 3 APO Offices and minorrepairs at 2 EDSC’S.29 schools that were damaged during earthquakes were repaired.

Infrastructure projects which have been completed in the current year and theprogress in comparison to what was planned at the beginning of the year. Provide reasons for material variances (2% variance).

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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Programme 6: Infrastructure Development Programme Performance Indicators

Annual Target 2016/17

Actual Achievement 2016/17

Deviation from planned target to Actual Achievement for 2016/17

Comment on deviations

PPM 601

Number of public ordinary schools provided with water supply.

5 8 -3 Dr Ruth SegomotsiMompati district used their budget to provide water where boreholes have dried up.

PPM 602

Number of public ordinary schools provided with electricity supply.

1 0 1 Syfergat Primary School (Dr Kenneth Kaunda) bought itself a generatoras an alternative to generate power. A confirmation letter has been received from the school

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PPM 603

Number of public ordinary schools supplied with sanitation facilities.

11 11 No deviation

PPM604

Number of classrooms built in public ordinary schools.

150 140 -10 When the target was set, it included Grade R classrooms.

PPM 605

Number of specialist rooms built in public ordinary schools.

86 86 No deviation N/A

The remaining

p

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PPM 603

Number of public ordinary schools supplied with sanitation facilities.

11 11 No deviation

PPM604

Number of classrooms built in public ordinary schools.

150 140 -10 When the target was set, it included Grade R classrooms.

PPM 605

Number of specialist rooms built in public ordinary schools.

86 86 No deviation N/A

PPM 606

Number of new schools completed and ready for occupation (includes replacement schools).

7 5 -2 Under-achievement was caused by non- completion of two projects namely New Schweizer PS and Areaganeng PS. Completion of two projects was delayed by court order placing the contractor under business rescue.

PPM 607

Number of new schools under construction (includes replacement schools).

13 13 No deviation N/A

PPM 608

Number of Grade R classrooms built. 14 21 7

The target was based on ECD programme but new schools also included Grade R classrooms

PPM 609

Number of hostels built. 0 n/a No deviation N/A

PPM 610

Number of schools undergoing scheduled maintenance.

70 70 No deviation N/A

6.2 Number of existing Public Ordinary Schools converted into full services.

9 2 -7 Under performance by the Implementing agent. Two projects are ready to go on tender. The remaining projects are still at different planning stages.

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Infrastructure projects that are currently in progress (list projects) and when arethey expected to be completed,

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Page 141: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

Plans to close down or down-grade any current facilities

There are plans which are underway in all four districts. The Department is constantlyhaving meetings with some communities who are resisting this change since some ofthem want these schools to be converted to either Primary or Secondary schools.

Schools closed in the North West Province

JUNE 2016

Vacated Schools

Dr Ruth S. Mompati

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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Page 142: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

Dr Kenneth Kaunda

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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Developments relating to the above that are expected to impact on the department’s current expenditure.

The Department did not receive any equitable share that was normally earmarked formaintenance. Maintenance was therefore funded from the Grant that was already allocated to capital projects. Schools damaged by fire, accidentally or through community unrests, as well as schools damaged by storms and earthquakes have impacted negatively on the implementation of the maintenance plan,

Details as to how asset holdings have changed over the period under review, including information on disposals, scrapping and loss due to theft. Measurestaken to ensure that the department’s asset register remained up-to-date duringthe period under review

The current state of the department’s capital assets UAMP (AS IT APPEARS ONTHE CURRENT UAMP)

The schools have been classified into 3 groups:Group A: Schools that are in an acceptable condition to the user (81 schools) – 6%Group B: The schools that are suitable to User’s requirements but require technical conditional assessment as the performance does not meet minimum functional requirements of the facility (918 schools) - 65%.

GROUP C: Schools that have been identified as unsuitable to the current User’s requirements (414 schools) – 29%

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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Page 157: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

Department of Education and Sport DevelopmentDepartement van Onderwys en SportontwikkelingLefapha la Thuto le Tlhabololo ya MetshamekoNORTH WEST PROVINCE

Education and Sport Development

PART C:

GOVERNANCE

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1. INTRODUCTION

The department is committed to maintain the highest standards of governance in all operations for efficient and effective management of public finances and resources.There are structures that have been put in place to ensure that the department is heldaccountable. The following are activities and outcome of such bodies.

2. RISK MANAGEMENT

Risk management is a Legislative Mandate governed by Section 38(1) (a) (i) of thePFMA which requires the accounting officer to ensure and maintain an effective, efficient and transparent systems of financial and risk management and internal control.

Treasury Regulations: Section 3.2.1: The accounting officer must facilitate a risk assessment to determine the material risks to which the institution may be exposed toand to evaluate the strategy for managing these risks. The Accounting Officer has committed the Department of Education and Sports Development to a process of RiskManagement that is aligned to the principles of good corporate governance as anticipated by King II and III reports and the Public Sector Risk Management Frame-work.

The following policies for Risk Management are in place and they were all approved bythe HOD:

p Risk Management Policy

p Risk Management strategy

p Risk management Implement plan

p Fraud prevention plan

p Risk management committee charter

All these policies approved on the 02nd June 2016.

The unit is responsible for risk assessment for the entire department and also assistingmanagement to come up with strategies to combat the identified risks. A risk assessment plan which outlines how and when risk assessments will be conducted wasapproved on April 2016.Fraud Prevention Plan outlines how the Department is going todeal with the identified fraud cases. Risk management committee charter serves asterms of reference for committee members.

Four Risk Management committee meetings were held on the following dates: 17 and30 May 2016, 17 July 2016, 09 November 2016. An external Risk Management Committee chairperson was appointed by the accounting officer. Risk ManagementCommittee comprises of Independent Chairperson, Deputy Director General and ChiefDirectors.

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We have reached a stage where Risk management is integrated into performanceagreements of managers and is not viewed as an add-on responsibility.

3. FRAUD AND CORRUPTION

The department has an effective system of dealing with fraud and corruption. There isa sub – directorate fraud and anti-corruption with the minimum capacity provided on thestructure to investigate allegations of reported complaints from various sources e.g. ThePublic Service Commission Hotline, Public Protector and internally reported allegations.

The Department has an approved fraud prevention strategy and whistle blowing policy.

Reported complains are investigated and disciplinary process are undertaken depending on the outcome of the investigation.

In the year under review we have successfully completed:

a) Thirteen (13) investigations of reported allegations;

b) Three (3) cases were referred to Labour Relations Services;

Anti-Corruption awareness campaigns are being conducted within the Directorates/Chief Directorates and Districts in the department to educate officials. Complainantsare free to report and remain anonymous.

4. Minimising Conflict Of Interest

The department requires that all staff members must annually make declaration of interest in activities of the department in accordance with Treasury guidelines. Theseguidelines require that as a department, all bids that have been issued must have declaration by the Bidders with regards to their involvement with the department. Thisis done to identify companies that have direct or indirect conflict before bids can be finalised.

All senior managers are required to disclose their financial interests including businessinterest on an annual basis as prescribed by Public Service Regulations implementedin 2001. Similarly all members of Bid Committees are also required to declare their interest before they sit for evaluation or adjudication of any tender. Supply Chain Management staff is also required to sign a Code of Conduct annually. All requests for procurement of goods and services are pre-audited by Internal Control Sub-directorate to ensure that work or contracts are not awarded to persons employed bythe state or to persons connected with or related to them.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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5. CODE OF CONDUCT

The Department is utilising the Code of Conduct as outlined in Chapter 2 of the PublicService Regulations, 2001 in order to promote a high standard of professional ethics inthe workplace.

When Public Service Act Employees breach any of the provisions of the Code of Conduct, the Disciplinary Code and Procedures in accordance with PSCBC Resolution1 of 2003 and Chapter 7 of the SMS handbook is utilised.

When CS Educators breach any of the provisions of section 17 and 18 of the Employment of Educators Act 76 of 1998, the Disciplinary Code and Procedures in accordance with Schedule 2 of Act 76 of 1998 is utilised.

6. HEALTH, SAFETY AND ENVIRONMENTAL ISSUES

p The Unit’s Safety, Health, Risk and Quality Management is informed by theOccupational Health and Safety Act, 85 0f 1993. The aim is to ensure compliancein terms of the health and Safety of employees.

p Main responsibilities entail workplace inspections, hazards and risks identification,where action has to be taken to address the identified risks and hazards to preventaccidents.

p The Unit also has to appoint and train Health and Safety Representatives on BasicFire Fighting, First AID and SHERQ Rep. Each School and Chief Directorate hasto have one Representative. The training part did not happen in the 2016/167 Financial Year, due to financial constraints in the training budget. This caused non-compliance on the department’s side, as it is a requirement according to the Occupational Health and Safety Act, Section 17 (1).

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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7. PORTFOLIO COMMITTEES

The department appeared before the Committee to present quarterly reports, AnnualReport, drafts of the Annual Performance Plans and to give updates on challenges experienced by schools, discovered by Honourable Members during their ad hock visits.

There following outlines the dates of such meetings and mattes of discussions:

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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9. PRIOR MODIFICATIONS TO AUDIT REPORTSAs per SCOPA resolutions.

10. INTERNAL CONTROL UNIT

The unit is also responsible for Risk Management Services and Compliance servicesof the department. The sub-directorate has 3 divisions: Preventative and Detective Compliance, Risk Management and Inspectorate Services.

They are responsible to check Compliance through checking that all payments are withinprescribed delegations and satisfy the requirements as per the Compliance ProcedureManual and also in accordance to SCM Policies and Practice Notes. Non-compliancehas been observed in areas of sourcing of quotations and services rendered prior togeneration of official orders. A report on Irregular expenditure is compiled as part of detecting non-compliance and the cases are referred to Internal Audit Directorate forinvestigation and remedial actions.

Monitoring of school financial management through inspection services – The sub-unitin charge of inspection services inspected and monitored 112 schools in the province.Detailed individual reports of schools reflect that there is a need to continue to enforcecompliance in financial management and also provide training for end users (principalsand AA’s). Inspection services division is also responsible to check whether funds allocated to schools are utilized for the intended purposes.

11. INTERNAL AUDIT AND AUDIT COMMITTEES REPORT

During the year under review the Department had an Internal Audit Unit under controland direction of the Audit Committee complying with and operating in accordance withregulations and instruction prescribed in terms of Section 76 and 77.

Key activities and objectives of the internal audit:-

p Internal Audit role in the department is to provide independent and objective assurance and consulting service to management by evaluating the adequacy and effectiveness of the internal control system; risk management and governanceprocess and provide value adding recommendations.

p Internal Audit has contributed significantly to the improvement of internal controlsand financial management in the department.

p Several audits were conducted relating to Human Resource Administration, LTSM,Conditional grants, Learning, Teacher and Support Material (LTSM) Transfer payments, Procurement and Contract Management (SCM) and Performance of Information audits. Consulting services were also conducted in relation to Management Performance Assessment Tool (MPAT), Business Continuity Planning(BCP) and Remunerative Work outside Public Service (RWOPS).

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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Key activities and objectives of the audit Committee:-

p The Audit Committee is established in terms of sec 76 and 77 of the Public FinanceManagement Act, Act 1 of 1999 (as amended by Act 29 of 1999).

p The Audit Committee serve as an independent governance structure whose function is to provide an oversight role on the system of internal control, risk management and governance.

p The Audit Committee assists the Accounting Officer in the effective execution ofhis/her responsibilities as an oversight structure in the achievement of the departmental objectives.

p The Audit Committee consists of the members listed hereunder and should meetfour (4) times per annum as per its approved terms of reference. During the yearunder review five (5) meetings were held, which included 2 special meetings.

The table below discloses relevant information on the audit committee members:

Audit Committee 2016 - 2017

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

167

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Page 170: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

12. AUDIT COMMITTEE REPORT

We are pleased to present our report for the financial year ended 31 March 2017.

Audit Committee Responsibility

The Audit Committee reports that it has complied with its responsibilities arising fromSection 38 (1) (a) (ii) of the Public Finance Management Act and Treasury Regulation3.1.13. The Audit Committee also reports that it has adopted appropriate formal termsof reference as its Audit Committee Charter, has regulated its affairs in compliance withthis charter and has discharged all its responsibilities as contained therein, except thatwe have not reviewed changes in accounting policies and practices.

The Effectiveness of Internal Control

The system of internal control is designed to provide cost-effective assurance that assets are safeguarded and that liabilities and working capital are effectively managed.In line with the PFMA requirements, Internal Audit and the Auditor-General South Africa(AGSA) provide the Audit Committee and management with assurance that the internal controls are adequate and effective. This is achieved by means of evaluatingthe effectiveness of the management strategies of identified risks, as well as the identification of corrective actions and suggested enhancements to the controls andprocesses.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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Through the reports from the different assurance providers, it was identified that thesystem of internal control was not entirely effective during the year under review, asseveral instances of non-compliance with internal controls were reported by bothInternal Audit and the AGSA. A number of the matters raised by the AGSA are repeatfindings from previous years, this is a concern for the audit committee. The Audit Committee will continue to monitor progress against the corrective action plan implemented by management, and has requested that it be developed while addressing the root causes for the findings. In certain instances, the matters reported previously have not been fully and satisfactorily addressed. The audit committee notesmanagement’s commitment to correct the deficiencies.

The following internal audit work was completed during the year under review:

During the year under review Internal Audit completed Fourteen (14) assurance andconsulting services in the Department in relation to the following areas; Asset Management, Transfer payment, FMIP(HRA), Review of Annual Financial Statement,Risk Management, Transfer payments – Special Schools, Learning, Teaching and Support Material (LTSM), Procurement of Goods and Services, Contract Managementand Performance of Information.

There were consulting audit reviews in relation to Management performance assessment tool (MPAT), Business Continuity Planning and Remunerative Work Outside of the Public Service (RWOPS), amongst others. Management was given valueadding recommendations to improve internal control, risk management and governanceprocesses.

The following were areas of concern:

p During the year under review areas of concern were to improve compliance withlegislations across the department and effective consequence management.

p Improvement in addressing findings raised by both internal audit and Auditor General timely.

p All vacant posts needs to be filled especially Chief Audit executive post.

p Internal audit structure needs to be reviewed to ascertain that significant risks areplanned for and completed.

In-Year Management and Monthly/Quarterly Report

The department has monthly and quarterly reporting system to Treasury as required byPublic Finance Management Act (PFMA).

Monitoring and reviews of performance information were periodically performed in theyear under review.

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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Evaluation of Financial Statements

We have reviewed the Unaudited Annual Financial Statements prepared by the department.

p Reviewed and discussed the Unaudited Annual Financial Statements to be includedin the annual report, with the Auditor-General South Africa and the Accounting Officer;

p Noted that there were no changes in accounting policies and practices;

p Reviewed the department’s compliance with legal and regulatory provisions;

p Reviewed the report on the pre-determined objectives to be included in the AnnualReport; and

p Reviewed significant adjustments resulting from the audit.

We hereby recommend the submission of the Unaudited Annual Financial Statementsand Unaudited Annual Report for submission to the Auditor General of South Africa foraudit purposes.

Conclusion

The Audit Committee wishes to acknowledge the commitment from management andstaff towards the improvement of the audit opinion. We would like to thank the Superintendent General (SG), his senior management and the entire staff of the Department for their efforts and internal audit for their contribution.

_________________________Ms G.E. DiutlwilengChairperson of the Audit CommitteeDepartment of Education and Sport Development31 May 2017

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

170

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Department of Education and Sport DevelopmentDepartement van Onderwys en SportontwikkelingLefapha la Thuto le Tlhabololo ya MetshamekoNORTH WEST PROVINCE

Education and Sport Development

PART D:

HUMAN RESOURCE

MANAGEMENT

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Department of Education and Sport DevelopmentDepartement van Onderwys en SportontwikkelingLefapha la Thuto le Tlhabololo ya MetshamekoNORTH WEST PROVINCE

Education and Sport Development

PART E:

FINANCIAL INFORMATION

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Report of the auditor-general to the North West provincial legislature on vote no. 8: The Department of Education and Sport Development

Report on the audit of the financial statements

Opinion

1. I have audited the financial statements of the Department of Education and Sport Development set out on pages 212 to 250, which comprise the appropriation statement, the statement of financial position as at 31 March 2017, and the statement of financial performance, statement of changes in net assets, and cash flow statementfor the year then ended, as well as the notes to the financial statements, including a summary of significant accounting policies.

2. In my opinion, thefinancial statements present fairly, in all material respects, the financial position of the Department of Education and Sport Developmentas at 31 March 2017, and its financial performance andcash flows for the year then ended in accordance with the Modified Cash Standard (MCS) prescribed by the National Treasuryand the requirements of the Public Finance Management Act of South Africa, 1999 (Act No. 1 of 1999) (PFMA)and the Division of Revenue Act of South Africa, 2016 (Act No. 3 of 2016) (DoRA).

Basis for opinion

3. I conducted my audit in accordance with the International Standards on Auditing (ISAs). My responsibilities under those standards are further described in the auditor-general’s responsibilities for the audit of the financial statements section of my report.

4. I am independent of the department in accordance with the International Ethics Standards Board for Accountants’ Code of ethics for professional accountants (IESBA code) together with the ethical requirements that are relevant to my audit in South Africa. I have fulfilled my other ethical responsibilities in accordance with these requirements and the IESBA code.

5. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my opinion.

Emphasis of matters

6. I draw attention to the matters below. My opinion is not modified in respect of these matters.

201

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Unauthorised, irregular and fruitless and wasteful expenditure

7. As disclosed in note 9 to the financial statements, the unauthorised expenditure in respect of prior years of R8 705 000 was still under investigation.

8. As disclosed in note 23 to the financial statements, irregular expenditure of R223 717 000 was incurred in the current year and irregular expenditure from prior years of R722 946 000was still under investigation.

9. As disclosed in note 24 to the financial statements, fruitless and wasteful expenditure of R170 000 was incurred in the current year and fruitless and wasteful expenditure from prior years of R3 080 000 was not yet investigated.

Underspending of the budget

10. As disclosed in the appropriation statement, the department has materially underspent the budget on Programme 5: Early Childhood Development by R29 481 000 and Programme 7: Examination and Education Related Services by R37 224 000. This resulted in the department not adequately fulfilling its objectives for these two programmes.

Other matter

11. I draw attention to the matter below. My opinion is not modified in respect of this matter.

Unaudited supplementary schedules

12. The supplementary information set out on pages 251 to 261 does not form part of the financial statements and is presented as additional information. I have not audited these schedules and, accordingly, I do not express an opinion thereon.

Responsibilities of accounting officer

13. Theaccounting officer is responsible for the preparation and fair presentation of thefinancial statements in accordance with the MCS prescribed by the National Treasuryand the requirements of the PFMAand the DoRA and for such internal control as theaccounting officer determines is necessary to enable the preparation offinancial statements that are free from material misstatement, whether due to fraud or error.

14. In preparing the financial statements, the accounting officer is responsible for assessing the department’s ability to continue as a going concern, disclosing, as applicable, matters relating to going concern and using the going concern basis of accounting unless theaccounting officereither intends to liquidate the department or to cease operations, or has no realistic alternative but to do so.

Auditor-general’s responsibilities for the audit of thefinancial statements

15. My objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes my opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

16. A further description ofmy responsibilities for the audit of the financial statementsis included inthe annexure to the auditor’s report.

202

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Report on the audit of the annual performance report

Introduction and scope

17. In accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA) and the general notice issued in terms thereof I have a responsibility to report material findings on the reported performance information against predetermined objectives for selected programmes presented in the annual performance report. I performed procedures to identify findings but not to gather evidence to express assurance.

18. My procedures address the reported performance information, which must be based on the approved performance planning documents of the department. I have not evaluated the completeness and appropriateness of the performance indicators included in the planning documents. My procedures also did not extend to any disclosures or assertions relating to planned performance strategies and information in respect of future periods that may be included as part of the reported performance information. Accordingly, my findings do not extend to these matters.

19. I evaluated the usefulness and reliability of the reported performance information in accordance with the criteria developed from the performance management and reporting framework, as defined in the general notice, for the followingselected programmes presented in the annual performance report of the department for the year ended 31 March 2017:

Programmes Pages in annual performance report

Programme 2 – Public Ordinary School Education 72 – 86 Programme 5 – Early Childhood Development 96 – 100 Programme 6 – Infrastructure Development 101 – 106 Programme 7 – Examination and Education Related Services 107 – 114

20. I performed proceduresto determine whether the reported performance information

wasproperly presentedand whether performance wasconsistent with the approved performance planning documents. I performed further procedures to determine whether the indicators and related targets were measurable and relevant, and assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete.

21. The material findings in respect of the usefulness and reliability of the selected programmes are as follows:

Programme 2 – Public Ordinary School Education

Various indicators: Sufficient supporting schedules and support for reasons for deviations not provided

22. I was unable to obtain sufficient appropriate audit evidence to verify the reliability of the reported achievements; this was due to the lack of sufficient appropriate supporting schedules from which representative samples could be drawn. I was also unable to obtain sufficient appropriate audit evidence for the reported reasons for deviations between planned target and actual achievement as required by the Annual report guide for national and provincial departments.I was unable to confirm the reported achievements or reasons for deviations of these indicators were reliable by alternative means. Consequently, I was unable to determine whether any adjustments were required to the reported achievements or reasons for deviation of the following indicators:

203

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Indicator Reported achievement

PPM 208: Learner absenteeism rate 2.97

PPM 209: Teacher absenteeism rate 4.99

PPM 210: Number of learners in public ordinary school benefiting from no-fee school policy 704 931

PPM 211: Number of educators trained on Literacy/ Language content and methodology 1 830

PPM 212: Number of educators trained on Numeracy/ Mathematics content and methodology 889

2.1: Percentage of targeted Public Ordinary Schools that received their stationery in January 88%

2.2: Percentage of targeted Public Ordinary Schools that received their text books in January 82%

2.3: Number of reading materials supplied to identified schools and mobile libraries (buses) 101 780

2.6: Number of Full service Schools provided with approved Assistive Devices 7

2.12 Number of school based educators trained 11 290

Various indicators: Requested supporting documents for achievements not provided

23. I was unable to obtain sufficient appropriate audit evidence to verify the reliability of the reported achievements. This was due to limitations placed on the scope of my work as evidence to support the reported achievements was not submitted for audit after request. I was unable to confirm whether the reported achievements of these indicators were reliable by alternative means. Consequently, I was unable to determine whether any adjustments were required to the reported achievements on the following indicators:

Indicator Reported achievement

PPM 201: Number of full service schools servicing learners with learning barriers 16

PPM 205: The percentage of children who turned 9 in the previous year and who are currently enrolled in Grade 4 (or a higher grade 70.70%

PPM 206: The percentage of children who turned 12 in the previous year and who are currently enrolled in Grade 7 (or a higher grade 58.10%

2.7: Number of schools implementing safety and security measures 120

Various indicators: Sufficient support for reasons for deviations not provided

24. I was unable to obtain sufficient appropriate audit evidence for the reported reasons for deviations between planned target and actual achievement as required by the Annual report guide for national and provincial departments. This was due to limitations placed on the scope of my work as evidence to support the reason for deviations was not submitted for audit after request. I was unable to confirm the reported reason for deviations by alternative means.

204

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Consequently I was unable to determine whether any adjustments are required to the reported reasons for deviation were necessary for the following indicators:

· PPM 207: Number of schools provided with media resources

· 2.4: Number of mathematics and/science laboratory equipment/consumables provided to schools. (Excluding 100 schools participating in the Conditional Grant)

· 2.5: Number of educators trained on the use of the provided mathematics and/or science equipment/consumables

Indicator 2.11: Percentage of schools monitored and supported in the implementation of IQMS

25. I was unable to obtain sufficient appropriate audit evidence to verify the reliability of the reported achievement of this indicator was due to the lack of sufficient appropriate supporting schedules from which representative samples could be drawn. I was unable to confirm whether the reported achievement were reliable by alternative means. Consequently, I was unable to determine whether any adjustments were required to the reported achievement 80.80% for this indicator.

Indicator 2.15: Number of Funza Lushaka graduates appointed

26. I was unable to obtain sufficient appropriate audit evidence to verify the reliability of the reported achievementor reason for deviation between planned target and actual achievement as required by the Annual report guide for national and provincial departments for this indicator. This was due to limitations placed on the scope of my work as evidence to support the reported achievements and reason for deviation were not submitted for audit after request.I was unable to confirm the reported achievement or reason for deviation by alternative means. Consequently, I was unable to determine whether any adjustments were required to the reported achievements of 146 or reported reason for deviation.

Programme 5 – Early Childhood Development

Various indicators: Sufficient support for reasons for deviations not provided

27. I was unable to obtain sufficient appropriate audit evidence for the reported reasons for deviations between planned target and actual achievement as required bythe Annual report guide for national and provincial departments. This was due to limitations placed on the scope of my work as evidence to support the reason for deviations was not submitted for audit after request. I was unable to confirm the reported reasons for deviation by alternative means.Consequently I was unable to determine whether any adjustments are required to the reported reasons for deviation were necessary for the following indicators.

· PPM 501: Number of public ordinary schools that offer Grade R.

· 5.1: Number of Grade R schools provided with resources

· 5.3: Number of ECD practitioners registered for NQF level 4 and above

Various indicators: Reported achievements not reliable and sufficient support for reasons for deviations not provided

28. The reported achievements for the following indicators were misstated as the evidence provided did not agree with the reported achievements. In addition, I was unable to obtain sufficient appropriate audit evidence for the reported reasonsfor deviations between planned target and actual achievement as required bythe Annual report guide for national and provincial departments. This was due to limitations placed on the scope of my work as

205

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evidence to support the reasons for deviations was not submitted for audit after request. I was unable to confirm the reported reasons for deviation by alternative means.Consequently I was unable to determine whether any adjustments are required to the reported reasons for deviation were necessary:

Indicator Reported achievement

Audit value

PPM 502: Percentage of Grade 1 learners who received formal Grade R education 52.1% 65.14%

Indicator 5.2: Number of Grade R educators trained 192 213

Indicator PPM 503: Percentage of employed ECD practitioners with NQF level 4 and above

29. This indicator was not well defined as the target was set at 0 and therefore not measurable, as required by the Framework for Managing Programme Performance Information (FMPPI).

Programme 6 – Infrastructure Development

Various indicators: Sufficient support for reasons for deviations not provided

30. I was unable to obtain sufficient appropriate audit evidence for the reported reasons on deviations between planned target and actual achievement as required by the Annual report guide for national and provincial departments. This was due to limitations placed on the scope of my work as evidence to support the reason for deviations was not submitted for audit after request. I was unable to confirm the reported reasons for deviation by alternative means.Consequently I was unable to determine whether any adjustments are required to the reported reasons for deviation were necessary for the following indicators:

· PPM 606: Number of new schools completed and ready for occupation (including replacement schools)

· PPM 608: Number of Grade R classrooms built

· 6.1 Number of existing Public Ordinary School converted into full service schools

Various indicators: Reported achievements not reliable and sufficient support for reasons for deviations not provided

31. The reported achievements for the following indicators were misstated as the evidence provided did not agree with the reported achievements. In addition, I was unable to obtain sufficient appropriate audit evidence for the reported reasonsfor deviations between planned target and actual achievement as required bythe Annual report guide for national and provincial departments. This was due to limitations placed on the scope of my work as evidence to support the reasons for deviations was not submitted for audit after request. I was unable to confirm the reported reasons for deviation by alternative means.Consequently I was unable to determine whether any adjustments are required to the reported reasons for deviation were necessary:

Planned target Reported achievement

Audited value

PPM 601: Number of public ordinary schools provided with water supply

8 10

PPM 603: Number of public ordinary schools supplied with sanitation facilities.

11 13

206

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PPM 604: Number of classrooms built in public ordinary schools

140 112

Indicator PPM 605: Number of specialist rooms built public ordinary schools

32. The reported achievement for the indicator was misstated as the evidence provided indicated 16 and not 86 as reported.

Indicator PPM 609: Number of hostels built

33. This indicator was not well defined as the target was set at 0 and therefore not measurable, as required by the FMPPI.

Indicator PPM 610: Number of schools undergoing scheduled maintenance

34. This indicator was not well defined as the source information and evidence for the achievement of the planned target was not clearly defined, as required by the FMPPI. In addition, I was unable to obtain sufficient appropriate audit evidence for the reported reason for deviations between planned target and actual achievement as required by the Annual report guide for national and provincial departments. This was due to limitations placed on the scope of my work as evidence to support the reason for deviations was not submitted for audit after request. I was unable to confirm the reported reasons for deviation by alternative means.Consequently I was unable to determine whether any adjustments are required to the reported reasons for deviation were necessary. Furthermore, the reported achievement was misstated as the evidence provided indicated 9 and not 70 as reported.

Programme 7 – Examination and Education Related Services

35. I did not identify any material findings on the usefulness and reliability of the reported performance information for this programme.

Othermatters

36. I draw attention to the matters below.

Achievement of planned targets

37. Refer to the annual performance report on pages 72 to 114 for information on the achievement of planned targets for the year and explanations provided for the under/over-achievement of a significant number of targets. This information should be considered in the context of the material findings on the usefulness and reliability of the reported performance information in paragraphs 203 to 207 of this report.

Adjustment of material misstatements

38. I identified material misstatements in the annual performance report submitted for auditing. These material misstatements were on the reported performance information of Programme 2: Public Ordinary Schools and Programme 7: Examination and Education related Services.As management subsequently corrected the misstatements for Programme 7: Examination and Education related Services, I did not raise any material findings on the usefulness and reliability of the reported performance information for that programme. However, as management subsequently corrected only some of the misstatements for Programme 2: Public Ordinary Schools, I reported material findings on the usefulness and reliability of the reported performance information for that programme.

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Report on audit of compliance with legislation

Introduction and scope

39. In accordance with the PAA and the general notice issued in terms thereof I have a responsibility to report material findings on the compliance of the departmentwith specific matters in key legislation.I performed procedures to identify findings but not to gather evidence to express assurance.

40. The material findings in respect of the compliance criteria for the applicable subject matters are as follows:

Annual financial statements

41. The financial statements submitted for auditing were not prepared in accordance with the prescribed financial reporting framework and supported by full and proper records as required by section 40(1)(a) and (b) of the PFMA. Material misstatements of immovable tangible current assets and irregular expenditure disclosure identified by the auditors in the submitted financial statement were corrected and the supporting records were provided subsequently, resulting in the financial statements receiving an unqualified audit opinion.

Expenditure management

42. Effective steps were not taken to prevent irregular expenditure amounting to R223 717 000 as disclosed in note 31 to the annual financial statements, as required bysection 38(1)(c)(ii) of the PFMA and Treasury Regulation 9.1.1. The majority of the irregular expenditure was caused by the non-compliance of Treasury Regulations 16A6.2 (a), (b) and (c).

43. Contractual obligations and money owed by the department were not settled within 30 days, as required by section 38(1)(f) of the PFMA and Treasury Regulation 8.2.3.

Procurement and contract management

44. Sufficient appropriate audit evidence could not be obtained that some of the invitations for competitive bidding were advertised in the government tender bulletin, as required by Treasury Regulation 16A6.3(c).Similar non-compliance was also reported in the prior year.

45. Sufficient appropriate audit evidence could not be obtained that some of the bid adjudication was done by committees which were composed in accordance with the policies of the department, as required by Treasury Regulations 16A6.2 (a), (b) and (c).

46. Some of the contracts and quotations were awarded to bidders based on preference points that were not allocated and calculated in accordance with the requirements of the Preferential Procurement Policy Framework Act and its regulations.

47. Some of the contracts and quotations were awarded to bidders that did not score the highest points in the evaluation process, as required by section 2(1)(f) of Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations.

48. Bid documentation for procurement of commodities designated for local content and production, did not stipulate the minimum threshold for local production and content as required by Preferential Procurement Regulation 9(1).

49. Commodities designated for local content and production, were procured from suppliers who did not submit a declaration on local production and content as required by Preferential Procurement Regulation 9(1).

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50. Commodities designated for local content and production, were procured from suppliers who did not meet the prescribed minimum threshold for local production and content, as required by Preferential Procurement Regulation 9(5).

51. Persons in service of the department who had a private or business interest in contracts awarded by the department failed to disclose such interest, as required by Treasury Regulation 16A8.4 and Public Service Regulation 3C.

52. Persons in service of the department whose close family members, partners or associates had a private or business interest in contracts awarded by the department failed to disclose such interest, as required by Treasury Regulation 16A8.4. Similar non-compliance was also reported in the prior year.

Other information

53. The accounting officerof the departmentis responsible for the other information. The other information comprises the information included in the annual reportwhich includes the audit committee’s report. The other information does not include the financial statements, the auditor’s reportthereon and those selected programmes presented in the annual performance reportthat have been specifically reported on in the auditor’s report.

54. My opinion on the financial statements and findings on the reported performance information and compliance with legislation do not cover the other information and I do not express an audit opinion or any form of assurance conclusion thereon.

55. In connection with my audit, my responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements and the selected programmes presented in the annual performance report, or my knowledge obtained in the audit, or otherwise appears to be materially misstated.

56. If, based on the work I have performed on the other information obtained prior to the date of this auditor’s report, I conclude that there is a material misstatement of this other information, I am required to report that fact.I have nothing to report in this regard.

Internal control eficiencies

57. I considered internal control relevant to my audit of the financial statements,reported performance information and compliance with applicable legislation; however,my objective was not to express any form of assurance thereon. The matters reported below are limited to the significant internal control deficiencies that resulted in, the findings on the performance report and the findings on compliance with legislation included in this report.

· The lack of effective leadership and oversight responsibility over financial, performance reporting and non-compliance, resulted in the repetitive findings as reported. Furthermore the lack of continuity in key management positions due to an increase in vacancies is concerning.

· The department did not implement a proper record keeping system to ensure that complete, relevant and accurate information is accessible and available to support financial, performance reporting and compliance with laws and regulations.

· Management’s internal controls and processes over the preparation and presentation of financial statements and performance reporting were not able to ensure these reports were free from material misstatement.

· The audit committee had a limited impact to resolve repetitive matters on non-compliance with laws and regulations and pre-determined objectives. The monitoring of accountability,

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through evaluation of responses to risks and overseeing the effectiveness of internal control environment was also not effective.

Other reports

58. I draw attention to the following engagements conducted by various parties that had, or could have, an impact on the matters reported in the department’s financial statements, reported performance information, compliance with applicable legislation and other related matters. These reports did not form part of my opinion on the financial statements or my findings on the reported performance information or compliance with legislation.

Performance audit

59. A performance audit was conducted during the 2015-16 financial year on the department of education’s curriculum support and monitoring provided through education districts to schools. The report covered the period 2012 to 2016 (with greater emphasis being placed on 2014), and was tabled on 30 November 2016 as part of the 2015-16 Education Sector Report.

Rustenburg

31 July 2017

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Annexure – Auditor-general’s responsibility for the audit

1. As part of an audit in accordance with the ISAs, I exercise professional judgement and maintain professional scepticism throughout my audit of thefinancial statements, and the procedures performed on reported performance informationfor selected programmes on the department’s compliance with respect to the selected subject matters.

Financial statements

2. In addition to my responsibility for the audit of thefinancial statements as described in the auditor’s report, I also:

· identify and assess the risks of material misstatement of thefinancial statements whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for my opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.

· obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the department’s internal control.

· evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by the accounting officer.

· conclude on the appropriateness of the accounting officer’s use of the going concern basis of accounting in the preparation of the financial statements. I also conclude, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Department of Education and Sport Development’s ability to continue as a going concern. If I conclude that a material uncertainty exists, I am required to draw attention in my auditor’s report to the related disclosures in the financial statements about the material uncertainty or, if such disclosures are inadequate, to modify the opinion on the financial statements. My conclusions are based on the information available to me at the date of the auditor’s report. However, future events or conditions may cause a department to cease to continue as a going concern.

· evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.

Communication with those charged with governance

3. I communicate with the accounting officer regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that I identify during my audit.

4. I also confirm tothe accounting officer that I have complied with relevant ethical requirements regarding independence, and communicate all relationships and other matters that may reasonably be thought to have a bearing on my independence and where applicable, related safeguards.

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Summary of significant accounting policies The financial statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated. � & ' & � + ! + ' " * , & # * % � ' % $ � � + � * " , & " * " , + * )(' & ' % (& $ * # " & " + ! + ' " # * � � + # + ' " * )& (� $ � * " , + * � + � & � " ! + ' " � # *primary and secondary information. The historical cost convention has been used, except where otherwise indicated. Management has used assessments and estimates in preparing the annual financial statements. These are based on the best information available at the time of preparation. Where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the financial statements and to comply with the statutory requirements of the Public Finance Management Act (PFMA), Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations issued in terms of the PFMA and the annual Division of Revenue Act.

1 Basis of preparation The financial statements have been prepared in accordance with the Modified Cash Standard.

2 Going concern The financial statements have been prepared on a going concern basis.

3 Presentation currency Amounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department.

4 Rounding Unless otherwise stated financial figures have been rounded to the nearest one " , � � # & ' � * � & ' � * � � � � � � � � *

5 Foreign currency translation Cash flows arising from foreign currency transactions are translated into South African Rands using the spot exchange rates prevailing at the date of payment / receipt.

6 Comparative information

6.1 Prior period comparative information � � (� � * � + � (� � * % � ! � & � & " ( + * (' )� � ! & " (� ' * , & # * � + + ' * � � + # + ' " + � * (' * " , + * % � � � + ' " * � + & � � # *financial statements. Where necessary figures included in the prior period financial statements have been reclassified to ensure that the format in which the information (# * � � + # + ' " + � * (# * % � ' # (# " + ' " * � (" , * " , + * )� � ! & " * � )* " , + * % � � � + ' " * � + & � � # * )(' & ' % (& $ * # " & " + ! + ' " # � *

6.2 Current year comparison with budget A comparison between the approved, final budget and actual amounts for each programme and economic classification is included in the appropriation statement.

Acccounting policies for Department of Education and Sport Developmentfor the year-ended 31 March 2017

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7 Revenue

7.1 Appropriated funds Appropriated funds comprises of departmental allocations as well as direct charges against the revenue fund (i.e. statutory appropriation). Appropriated funds are recognised in the statement of financial performance on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the statement of financial performance on the date the adjustments become effective. The net amount of any appropriated funds due to / from the relevant revenue fund at the reporting date is recognised as a payable / receivable in the statement of financial position.

7.2 Departmental revenue Departmental revenue is recognised in the statement of financial performance when received and is subsequently paid into the relevant revenue fund, unless stated otherwise. Any amount owing to the relevant revenue fund at the reporting date is recognised as a payable in the statement of financial position.

7.3 Accrued departmental revenue Accruals in respect of departmental revenue (excluding tax revenue) are recorded in the notes to the financial statements when: · it is probable that the economic benefits or service potential associated with the

transaction will flow to the department; and · the amount of revenue can be measured reliably. The accrued revenue is measured at the fair value of the consideration receivable. Accrued tax revenue (and related interest and / penalties) is measured at amounts receivable from collecting agents.

8 Expenditure

8.1 Compensation of employees

8.1.1 Salaries and wages Salaries and wages are recognised in the statement of financial performance on the date of payment.

8.1.2 Social contributions Social contributions made by the department in respect of current employees are recognised in the statement of financial performance on the date of payment. Social contributions made by the department in respect of ex-employees are classified as transfers to households in the statement of financial performance on the date of payment.

8.2 Other expenditure Other expenditure (such as goods and services, transfers and subsidies and payments for capital assets) is recognised in the statement of financial performance on the date of payment. The expense is classified as a capital expense if the total consideration paid is more than the capitalisation threshold.

8.3 Accrued expenditure payable Accrued expenditure payable is recorded in the notes to the financial statements

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when the goods are received or, in the case of services, when they are rendered to the department or in the case of transfers and subsidies when they are due and payable. Accrued expenditure payable is measured at cost.

8.4 Leases

8.4.1 Operating leases Operating lease payments made during the reporting period are recognised as current expenditure in the statement of financial performance on the date of payment. The operating lease commitments are recorded in the notes to the financial statements.

8.4.2 Finance leases Finance lease payments made during the reporting period are recognised as capital expenditure in the statement of financial performance on the date of payment. The finance lease commitments are recorded in the notes to the financial statements and are not apportioned between the capital and interest portions. Finance lease assets acquired at the end of the lease term are recorded and measured at the lower of: · cost, being the fair value of the asset; or · the sum of the minimum lease payments made, including any payments made

to acquire ownership at the end of the lease term, excluding interest.

9 Aid Assistance

9.1 Aid assistance received Aid assistance received in cash is recognised in the statement of financial performance when received. In-kind aid assistance is recorded in the notes to the financial statements on the date of receipt and is measured at fair value. Aid assistance not spent for the intended purpose and any unutilised funds from aid assistance that are required to be refunded to the donor are recognised as a payable in the statement of financial position.

9.2 Aid assistance paid Aid assistance paid is recognised in the statement of financial performance on the date of payment. Aid assistance payments made prior to the receipt of funds are recognised as a receivable in the statement of financial position.

10 Cash and cash equivalents Cash and cash equivalents are stated at cost in the statement of financial position. Bank overdrafts are shown separately on the face of the statement of financial position as a current liability. For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdrafts.

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11 Prepayments and advances Prepayments and advances are recognised in the statement of financial position when the department receives or disburses the cash. Prepayments and advances are initially and subsequently measured at cost. Prepayments are expensed in the financial position if the amount paid is material, if the amount is not material it is reversed from expenditure and disclosed as prepayment not expensed.

12 Loans and receivables Loans and receivables are recognised in the statement of financial position at cost plus accrued interest, where interest is charged, less amounts already settled or � )� " " ( # � � � � � )� " ( � � � � ! & )( $ & � ( & � � � )� � # � " � " � ( � ( ' & )" $ ( # " � ! � )� " ( � � � � ' � � � � % �

13 Investments Investments are recognised in the statement of financial position at cost.

14 Financial assets

14.1 Financial assets (not covered elsewhere) A financial asset is recognised initially at its cost plus transaction costs that are directly attributable to the acquisition or issue of the financial. At the reporting date, a department shall measure its financial assets at cost, less amounts already settled or written-off, except for recognised loans and receivables, which are measured at cost plus accrued interest, where interest is charged, less amounts already settled or written-off.

14.2 Impairment of financial assets Where there is an indication of impairment of a financial asset, an estimation of the reduction in the recorded carrying value, to reflect the best estimate of the amount of the future economic benefits expected to be received from that asset, is recorded in the notes to the financial statements.

15 Payables Loans and payables are recognised in the statement of financial position at cost.

16 Capital Assets

16.1 Immovable capital assets Immovable capital assets are initially recorded in the notes to the financial statements at cost. Immovable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition. Where the cost of immovable capital assets cannot be determined reliably, the immovable capital assets are measured at R1 unless the fair value of the asset has been reliably estimated, in which case the fair value is used. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1. Immovable capital assets are subsequently carried at cost and are not subject to

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depreciation or impairment. Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the immovable asset is recorded by another department in which case the completed project costs are transferred to that department.

16.2 Movable capital assets Movable capital assets are initially recorded in the notes to the financial statements at cost. Movable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition. Where the cost of movable capital assets cannot be determined reliably, the movable capital assets are measured at fair value and where fair value cannot be determined; the movable assets are measured at R1. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1. Movable capital assets are subsequently carried at cost and are not subject to depreciation or impairment. Biological assets are subsequently carried at fair value. Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the movable asset is recorded by another department/entity in which case the completed project costs are transferred to that department.

16.3 Intangible assets Intangible assets are initially recorded in the notes to the financial statements at cost. Intangible assets acquired through a non-exchange transaction are measured at fair value as at the date of acquisition. Internally generated intangible assets are recorded in the notes to the financial statements when the department commences the development phase of the project. Where the cost of intangible assets cannot be determined reliably, the intangible capital assets are measured at fair value and where fair value cannot be determined; the intangible assets are measured at R1. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1. Intangible assets are subsequently carried at cost and are not subject to depreciation or impairment. Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the intangible asset is recorded by another department/entity in which case the completed project costs are transferred to that department.

17 Provisions and Contingents

17.1 Provisions Provisions are recorded in the notes to the financial statements when there is a present legal or constructive obligation to forfeit economic benefits as a result of events in the past and it is probable that an outflow of resources embodying economic benefits or service potential will be required to settle the obligation and a reliable estimate of the obligation can be made. The provision is measured as the best estimate of the funds required to settle the present obligation at the reporting

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date.

17.2 Contingent liabilities Contingent liabilities are recorded in the notes to the financial statements when there is a possible obligation that arises from past events, and whose existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department or when there is a present obligation that is not recognised because it is not probable that an outflow of resources will be required to settle the obligation or the amount of the obligation cannot be measured reliably.

17.3 Contingent assets Contingent assets are recorded in the notes to the financial statements when a possible asset arises from past events, and whose existence will be confirmed by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department.

17.4 Commitments Commitments are recorded at cost in the notes to the financial statements when there is a contractual arrangement or an approval by management in a manner that raises a valid expectation that the department will discharge its responsibilities thereby incurring future expenditure that will result in the outflow of cash.

18 Unauthorised expenditure Unauthorised expenditure is recognised in the statement of financial position until such time as the expenditure is either: · approved by Parliament or the Provincial Legislature with funding and the

related funds are received; or · approved by Parliament or the Provincial Legislature without funding and is

written off against the appropriation in the statement of financial performance; or · transferred to receivables for recovery. Unauthorised expenditure is measured at the amount of the confirmed unauthorised expenditure.

19 Fruitless and wasteful expenditure Fruitless and wasteful expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the total value of the fruitless and or wasteful expenditure incurred. Fruitless and wasteful expenditure is removed from the notes to the financial statements when it is resolved or transferred to receivables for recovery. Fruitless and wasteful expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.

20 Irregular expenditure Irregular expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the value of the irregular expenditure incurred unless it is impracticable to determine, in which case reasons therefor are provided in the note.

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Irregular expenditure is removed from the note when it is either condoned by the relevant authority, transferred to receivables for recovery or not condoned and is not recoverable. Irregular expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.

21 Changes in accounting policies, accounting estimates and errors Changes in accounting policies that are effected by management have been applied retrospectively in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the change in policy. In such instances the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable. Changes in accounting estimates are applied prospectively in accordance with MCS requirements. Correction of errors is applied retrospectively in the period in which the error has occurred in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the error. In such cases the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable.

22 Events after the reporting date Events after the reporting date that are classified as adjusting events have been accounted for in the financial statements. The events after the reporting date that are classified as non-adjusting events after the reporting date have been disclosed in the notes to the financial statements.

23 Principal-Agent arrangements The department is party to a principal-agent arrangement for [IDT, Public Works and SITA]. In terms of the arrangement the department is the agent and is responsible for the construction and maintenance of the schools. All related revenues, expenditures, assets and liabilities have been recognised or recorded in terms of the relevant policies listed herein. Additional disclosures have been provided in the notes to the financial statements where appropriate.

24 Departures from the MCS requirements [Insert information on the following: that management has concluded that the � ! # ' # � ! ' ( & � ' + � + # � & $ , + � + # & � ' ! , ( � & � + & " + $ ' , � + # � � & $ , ! � ' , � & ' # " & � + � � # " ' , � &information; that the department complied with the Standard except that it has departed from a particular requirement to achieve fair presentation; and the requirement from which the department has departed, the nature of the departure and the reason for departure.]

25 Capitalisation reserve The capitalisation reserve comprises of financial assets and/or liabilities originating

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in a prior reporting period but which are recognised in the statement of financial position for the first time in the current reporting period. Amounts are recognised in the capitalisation reserves when identified in the current period and are transferred to the National/Provincial Revenue Fund when the underlying asset is disposed and the related funds are received.

26 Recoverable revenue Amounts are recognised as recoverable revenue when a payment made in a previous financial year becomes recoverable from a debtor in the current financial year. Amounts are either transferred to the National/Provincial Revenue Fund when recovered or are transferred to the statement of financial performance when written-off.

27 Related party transactions A related party transaction is a transfer of resources, services or obligations between the reporting entity and a related party. Related party transactions within � ! & ( ' ( � ! # � � & $ " # � " � ( " & % # ! & # ! � " # � ! � & ( ' & � ! & ' " ! � & " & � ! & � ( ' % ' � ( % � & � % ! � ! ' � & � � ! ' & � ! & # % ' � % � ( " ' & ( � & ' " & % & % # � � � & � ! ' � � � & &Key management personnel are those persons having the authority and responsibility for planning, directing and controlling the activities of the department. The number of individuals and their full compensation is recorded in the notes to the financial statements.

28 Inventories At the date of acquisition, inventories are recorded at cost price in the notes to the financial statements Where inventories are acquired as part of a non-exchange transaction, the cost of inventory is its fair value at the date of acquisition. Inventories are subsequently measured at the lower of cost and net realisable value or the lower of cost and current replacement value.

29 Public-Private Partnerships Public Private Partnerships are accounted for based on the nature and or the substance of the partnership. The transaction is accounted for in accordance with the relevant accounting policies. A summary of the significant terms of the PPP agreement, the parties to the agreement, and the date of commencement thereof together with the description and nature of the concession fees received, the unitary fees paid, rights and obligations of the department are recorded in the notes to the financial statements.

30 Employee benefits Short-term employee benefits that give rise to a present legal or constructive obligation are disclosed in the disclosure notes to the financial statements. These amounts are not recognised in the Statement of Financial Performance or the Statement of Financial Position.

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Age

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vent

ory:

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ial a

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sorie

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5

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vent

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ntor

y: L

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r sup

port

mat

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l51

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966

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ntor

y: M

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ials

and

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s13

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13

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ory:

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ical

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able

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perty

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enue

s an

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n go

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Page 224: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

222

Appr

opriat

ion

Stat

emen

t: Dep

artm

ent o

f Edu

catio

n an

d Sp

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tfo

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r-en

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31 M

arch

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me

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DM

INIS

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2016

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6

11,7

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l con

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tions

88,3

72

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8,37

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8

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81

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1

86,7

03

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18

6,70

3

1

85,4

26

1

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1

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67

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inis

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6

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386

243

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9 A

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53

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53

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69

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1,

194

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it co

sts:

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l

16

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106

1

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1

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532

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491

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erin

g: D

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tmen

tal a

ctivi

ties

3,9

39

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3,9

39

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1

4

48

88.6

%

5,6

72

4,

606

Com

mun

icat

ion

(G&

S)

6,2

54

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54

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9

3

85

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%

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21

7,

023

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pute

r ser

vices

5,5

26

-

-

5,5

26

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7

99

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3,4

69

2,

466

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nts:

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y se

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6

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6

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5,

772

488

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436

11,7

72

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rato

ry s

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es

3

8

-

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38

3

35

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63

-

Sub

prog

ram

me

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rato

ry s

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es

3

8

38

3

35

7.9%

63

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l ser

vices

16,4

90

-

-

1

6,49

0

16,

226

264

98

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12,

192

12,5

67

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tract

ors

2,4

84

-

-

2,4

84

2,27

0

2

14

91.4

%

1,3

38

867

Age

ncy

and

supp

ort /

out

sour

ced

serv

ices

272

-

-

2

72

27

1

1

99.6

%

4

78

476

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t ser

vices

(inc

ludi

ng g

over

nmen

t mot

or tr

ansp

ort)

18,3

58

-

-

1

8,35

8

18,

150

208

98

.9%

21,

733

12,3

45

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ntor

y: C

loth

ing

mat

eria

l and

acc

esso

ries

37

-

-

37

3

7

-

100.

0%

2

21

96

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ntor

y: L

earn

er a

nd te

ache

r sup

port

mat

eria

l

15

0

-

-

150

150

- 10

0.0%

-

-

Inve

ntor

y: M

ater

ials

and

sup

plie

s

73

4

-

-

734

655

79

89

.2%

1

,343

40

8 In

vent

ory:

Med

ical

sup

plie

s

32

5

-

-

325

294

31

90

.5%

-

-

Inve

ntor

y: O

ther

sup

plie

s

-

-

-

-

-

-

-

179

-

Con

sum

able

sup

plie

s

1

,605

-

-

1

,605

1,

196

409

74

.5%

1

,174

72

9 C

onsu

mab

le: S

tatio

nery

, prin

ting

and

offic

e su

pplie

s

6

,953

-

-

6

,953

6,

184

769

88

.9%

6

,158

4,72

2 O

pera

ting

leas

es

2

,715

-

-

2

,715

1,

762

953

64

.9%

7

,146

4,56

5 P

rope

rty p

aym

ents

19,0

07

-

-

1

9,00

7

18,

676

331

98

.3%

22,

474

19,6

58

Tran

spor

t pro

vided

: Dep

artm

enta

l act

ivity

580

-

-

5

80

43

4

1

46

74.8

%

1,5

22

1,

236

Trav

el a

nd s

ubsi

sten

ce

34

,484

-

-

34,

484

4

0,59

9

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15

117.

7%

2

1,66

7

34

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Tr

aini

ng a

nd d

evel

opm

ent

3,3

95

-

-

3,3

95

3,31

1

84

97.5

%

4,3

15

4,

052

Ope

ratin

g pa

ymen

ts

12

,155

-

-

12,

155

1

2,15

3

2

100.

0%

4,8

93

6,

987

Ven

ues

and

faci

lities

4,6

89

-

-

4,6

89

4,17

7

5

12

89.1

%

3,8

70

2,

309

Ren

tal a

nd h

iring

45

-

-

45

3

2

13

71.1

%

53

35

Inte

rest

and

rent

on

land

-

-

-

-

170

-170

-

-

11

0 R

ent o

n la

nd

-

-

-

-

17

0

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70

-

-

110

Tran

sfer

s an

d su

bsid

ies

2,9

37

-

-

2,9

37

5,90

2

-2,9

65

201.

0%

6,9

31

6,

301

Dep

artm

enta

l age

ncie

s an

d ac

coun

ts

-

-

-

-

8

-8

-

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Dep

artm

enta

l age

ncie

s (n

on-b

usin

ess

entit

ies)

-

-

-

-

8

-8

-

-

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Fo

reig

n go

vern

men

ts a

nd in

tern

atio

nal o

rgan

isat

ions

-

-

-

-

150

-150

-

-

-

Non

-pro

fit in

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1

Page 225: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

223

Appr

opriat

ion

Stat

emen

t: Dep

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1

1

Page 226: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

224

Appr

opriat

ion

Stat

emen

t: Dep

artm

ent o

f Edu

catio

n an

d Sp

ort D

evelop

men

tfo

r the

yea

r-en

ded

31 M

arch

201

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Prog

ram

me

3: IN

DEP

END

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SCH

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L SU

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Page 227: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

225

Appr

opriat

ion

Stat

emen

t: Dep

artm

ent o

f Edu

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1

Page 228: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

226

Appr

opriat

ion

Stat

emen

t: Dep

artm

ent o

f Edu

catio

n an

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Page 229: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

227

Appr

opriat

ion

Stat

emen

t: Dep

artm

ent o

f Edu

catio

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Age

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74,1

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P

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61

3,43

8

1

Page 230: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

228

Appr

opriat

ion

Stat

emen

t: Dep

artm

ent o

f Edu

catio

n an

d Sp

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1

Page 231: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

229

Appr

opriat

ion

Stat

emen

t: Dep

artm

ent o

f Edu

catio

n an

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Page 232: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

230

Notes to the Appropriation Statement: Department of Education and Sport Developmentfor the year-ended 31 March 2017

1

2

3

4 Explanations of material variances from Amounts Voted (after virement):

4.1 Per programme:Final

AppropriationActual

ExpenditureVariance Variance as a %

of Final Approp.R� � � � R� � � � R� � � � %

PUBLIC ORDINARY SCHOOL EDUCATION 10,482,143 10,421,187 60,956 1%

EARLY CHILDHOOD DEVELOPMENT 554,379 524,898 29,481 5%

EXAMINATION AND EDUCATION RELATED SERVICES 659,425 622,201 37,224 6%

Detail on payments for financial assetsDetail of these transactions per programme can be viewed in the note to Payments for financial assets to the Annual Financial Statements.

Under expenditure on compensation of employees is due to many employees leaving the department at once and the recrutment process taking time to appoint in the vacant post.

Under expenditure on goods and services is due to invoices being submitted close to year-end and could not be paid.

Under expenditure on goods and services is due to invoices being submitted close to year-end and could not be paid.

Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.

Detail of transfers and subsidies as per Appropriation Act (after Virement):

Detail of these transactions can be viewed in the note on Transfers and subsidies and Annexure 1 (A-H) to the Annual Financial Statements.

Detail of specifically and exclusively appropriated amounts voted (after Virement):

4.2 Per economic classification:Final

AppropriationActual

ExpenditureVariance

Variance as a %of Final Approp.

� � � � � � � � � %

Current expenditureCompensation of employees 10,693,713 10,616,401 77,312 1%Goods and services 1,291,361 1,214,622 76,739 6%Interest and rent on land 0 170 -170 #DIV/0!

Transfers and subsidiesDepartmental agencies and accounts 14,241 14,241 - 0%Non-profit institutions 1,134,001 1,113,577 20,424 2%Households 90,143 102,438 -12,295 -14%

Payments for capital assetsBuildings and other fixed structures 978,156 974,479 3,677 0%Machinery and equipment 40,285 35,261 5,024 12%

Payments for financial assets 0 15,021 -15,020 #DIV/0!

4.3 Per conditional grantFinal

AppropriationActual

ExpenditureVariance Variance as a %

of Final Approp. � � � � � � � � � %

Education Infrastructure Grant 1,013,007 1,011,952 1,055 0%HIV and Aids (Life Skills Education) Grant 16,629 16,086 543 3%Maths, Science and Technology Grant 39,137 39,003 134 0%National School Nutrition Programme Grant 407,300 406,663 637 0%Mass Participation and Sport Development Grant 47,881 45,465 2,416 5%EPWP Integrated Grant 2,000 1,814 186 9%Social Sector EPWP Incentive Grant 13,637 12,736 901 7%

There were no conditional grant that materially underspent.

Under expenditure on compensation of employees is due to many employees leaving the department at once and the recrutment process taking time to appoint in the vacant post. Under expenditure on goods and services is due to invoices being submitted close to year-end and could not be paid.

-

-

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NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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Statement of Financial Performance: Department of Education and Sport Developmentfor the year-ended 31 March 2017

2016/17 2015/16Note R'000 R'000

REVENUEAnnual appropriation 1 14,241,900 13,519,859 Departmental revenue 2 3,219 7,641

TOTAL REVENUE 14,245,119 13,527,500

EXPENDITURECurrent expenditureCompensation of employees 3 10,616,400 9,908,828 Goods and services 4 1,214,598 1,117,201 Interest and rent on land 5 170 110 Total current expenditure 11,831,168 11,026,139

Transfers and subsidiesTransfers and subsidies 7 1,230,413 1,148,232 Total transfers and subsidies 1,230,413 1,148,232

Expenditure for capital assetsTangible assets 8 1,009,767 908,134 Total expenditure for capital assets 1,009,767 908,134

Payments for financial assets 6 15,020 7,860

TOTAL EXPENDITURE 14,086,368 13,090,365

SURPLUS/(DEFICIT) FOR THE YEAR 158,751 437,135

Reconciliation of Net Surplus/(Deficit) for the yearVoted Funds 155,532 429,494 Departmental revenue and NRF Receipts 14 3,219 7,641 Aid assistance 4 - - SURPLUS/(DEFICIT) FOR THE YEAR 158,751 437,135

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Statement of Financial Position: Department of Education and Sport Developmentfor the year-ended 31 March 2017

2016/17 2015/16Note R'000 R'000

ASSETS

Current Assets 69,860 410,258 Unauthorised expenditure 9 8,705 267,931 Cash an cash equivalents 10 13,509 89,419 Prepayments and advances 11 - 67 Receivables 12 47,646 52,841

TOTAL ASSETS 69,860 410,258

LIABILITIES

Current Liabilities 69,860 410,258 Voted funds to be surrendered to the Revenue Fund 13 62,390 405,261 Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund 14 2,403 1,492 Payables 15 5,067 3,505

TOTAL LIABILITIES 69,860 410,258

NET ASSETS - -

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Cash FLow Statement: Department of Education and Sport Developmentfor the year-ended 31 March 2017

2016/17 2015/16Note R'000 R'000

CASH FLOWS FROM OPERATING ACTIVITIESReceipts 14,170,775 13,155,228

Annual appropriated funds received 1.1 14,148,758 13,129,689 Departmental revenue received 2 22,017 25,539

Net (increase)/ decrease in working capital 266,050 29,132 Surrendered to Revenue Fund -426,367 -33,131 Current payments -11,830,998 -11,026,029 Interest paid 5 -170 -110 Payments for financial assets -15,020 -7,860 Transfers and subsidies paid -1,230,413 -1,148,232 Net cash flow available from operating activities 16 933,857 968,998

CASH FLOWS FROM INVESTING ACTIVITIESPayments for capital assets 8 -1,009,767 -908,134 Net cash flows from investing activities -1,009,767 -908,134

Net increase/ (decrease) in cash and cash equivalents -75,910 60,864

Cash and cash equivalents at beginning of period 89,419 28,555 Cash and cash equivalents at end of period 10 13,509 89,419

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Notes to the Annual Financial Statements: Department of Education and Sport Developmentfor the year-ended 31 March 2017

1

1.1 Annual AppropriationFunds not

Final Actual Funds requested/ Final AppropriationAppropriation Received not received Appropriation Received

Programmes R'000 R'000 R'000 R'000 R'000809,517 809,517 - 764,372 764,372

10,530,143 10,437,001 93,142 9,868,012 9,639,847 30,459 30,459 - 28,925 28,925

521,711 521,711 - 484,238 484,089 554,379 554,379 - 513,582 513,582

1,015,007 1,015,007 - 1,093,623 931,767 659,425 659,425 - 662,385 662,385 121,259 121,259 - 104,722 104,722

Total 14,241,900 14,148,758 93,142 13,519,859 13,129,689

Provide an explanation for funds not requested/not received

2016/17 2015/16Note R'000 R'000

1.2 Conditional grants** Total grants received 47 1,497,127 1,403,777

Based on the under expenditure at year-end R93 million was not requested.

INDEPENDENT SCHOOL SUBSIDIESPUBLIC SPECIAL SCHOOL EDUCATIONEARLY CHILDHOOD DEVELOPMENTINFRASTRUCTURE DEVELOPMENT SERVICESSPORT DEVELOPMENT

2016/17 2015/16

ADMINISTRATIONPUBLIC ORDINARY SCHOOL EDUCATION

2016/17 2015/16Note R'000 R'000

2 Departmental RevenueTax revenue - - Sales of goods and services other than capital assets 2.1 12,425 11,948 Transactions in financial assets and liabilities 2.2 9,592 13,591 Total revenue collected 22,017 25,539 Less: Own revenue included in appropriation 14 18,798 17,898 Departmental revenue collected 3,219 7,641

2016/17 2015/16Note R'000 R'000

2.1 Sales of goods and services other than capital assets 2Sales of goods and services produced by the department 12,406 11,937

Sales by market establishment 109 105 Other sales 12,297 11,832

Sales of scrap, waste and other used current goods 19 11 Total 12,425 11,948

2016/17 2015/16

Note R'000 R'0002.2 Transactions in financial assets and liabilities 2

Receivables 3,061 2,639 Stale cheques written back 446 424 Other Receipts including Recoverable Revenue 6,085 10,528 Total 9,592 13,591

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Notes to the Annual Financial Statements: Department of Education and Sport Developmentfor the year-ended 31 March 2017

2016/17 2015/16Note R'000 R'000

3 Compensation of Employees3.1 Salaries and wages

Basic salary 7,863,827 7,313,986 Performance award 18,024 18,274 Service Based 19,894 33,543 Compensative/circumstantial 204,079 117,720 Periodic payments 21,508 15,835 Other non-pensionable allowances 1,011,877 1,030,068 Total 9,139,209 8,529,426

2016/17 2015/16Note R'000 R'000

3.2 Social ContributionsEmployer contributionsPension 995,993 901,250 Medical 478,928 475,928 UIF 11 14 Bargaining council 686 649 Official unions and associations 1,573 1,557 Insurance - 4 Total 1,477,191 1,379,402

Total compensation of employees 10,616,400 9,908,828

Average number of employees 30,771 30,624

2016/17 2015/16Note R'000 R'000

4 Goods and servicesAdministrative fees 575 353 Advertising 11,335 7,156 Minor assets 4.1 20,968 22,537 Bursaries (employees) 17,288 8,021 Catering 26,873 28,308 Communication 13,240 14,043 Computer services 4.2 13,283 10,720 Consultants: Business and advisory services 14,672 32,206 Infrastructure and planning services 3,300 33,835 Laboratory services 3 25 Legal services 16,226 16,592 Contractors 24,439 9,340 Agency and support / outsourced services 70,665 45,831 2 � 1/,' � � - ,' � ' ( � ,( + . * � 4.3 18,172 8,904 Fleet services 24,827 12,349 Inventory 4.4 512,684 402,771 Consumables 4.5 19,307 23,107 Operating leases 6,088 8,238 Property payments 4.6 176,308 184,195 Transport provided as part of the departmental activities 29,803 27,803 Travel and subsistence 4.7 124,635 116,629 Venues and facilities 30,696 22,473 Training and development 8,030 40,027 � ,� ( + ' � � ( + * ,/. " ' ( � � ( . 1/,� + ( 4.8 31,181 41,738 Total 1,214,598 1,117,201

Page 238: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

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Notes to the Annual Financial Statements: Department of Education and Sport Developmentfor the year-ended 31 March 2017

2016/17 2015/16Note R'000 R'000

4.1 Minor assets 4Tangible assets 20,968 22,537 Heritage assets 5,474 3,999 Machinery and equipment 15,494 18,538

Total 20,968 22,537

2016/17 2015/16Note R'000 R'000

4.2 Computer services 4SITA computer services 9,207 8,770 External computer service providers 4,076 1,950 Total 13,283 10,720

2016/17 2015/16Note R'000 R'000

4� � � � � � � � � � � � � � � � � � � � � � � 4Regularity audits 18,172 8,904 Total 18,172 8,904

2016/17 2015/16Note R'000 R'000

4.4 Inventory 4Clothing material and accessories 340 444 Fuel, oil and gas 30 5 Learning and teaching support material 474,965 364,891 Materials and supplies 13,353 11,648 Medical supplies 1,400 1,175 Other supplies 4.4.1 22,596 24,608 Total 512,684 402,771

4.4.1 Other Supplies

Ammunition and security supplies - - Assets for distribution 22,596 24,608

School furniture 22,596 24,608 Total 22,596 24,608

2016/17 2015/16Note R'000 R'000

4.5 Consumables 4Consumable supplies 4,262 4,675

Uniform and clothing 632 3,048 Household supplies 2,251 890 Building material and supplies - 15 Communication accessories 34 - IT consumables 591 417 Other consumables 754 305

Stationery, printing and office supplies 15,045 18,432 Total 19,307 23,107

Page 239: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

237

Notes to the Annual Financial Statements: Department of Education and Sport Developmentfor the year-ended 31 March 2017

2016/17 2015/16Note R'000 R'000

4.6 Property payments 4Municipal services 24,244 11,214 Property maintenance and repairs 82,800 104,914 Other 69,264 68,067 Total 176,308 184,195

2016/17 2015/16Note R'000 R'000

4.7 Travel and subsistence 4Local 124,529 116,594 Foreign 106 35 Total 124,635 116,629

2016/17 2015/16Note R'000 R'000

4.8 Other operating expenditure 4Professional bodies, membership and subscription fees 42 46 Resettlement costs 1,405 716 Other 29,734 40,976 Total 31,181 41,738

2016/17 2015/16Note R'000 R'000

5 Interest and Rent on LandInterest paid 170 110 Total 170 110

2016/17 2015/16Note R'000 R'000

6 Payments for financial assetsDebts written off 6.1 15,020 7,860 Total 15,020 7,860

15,020 7,860 Total debt written off 15,020 7,860

2016/17 2015/16Note R'000 R'000

7 Transfers and SubsidiesDepartmental agencies and accounts ANNEXURE 1A 14,241 13,811 Non-profit institutions ANNEXURE 1B 1,113,735 1,025,801 Households ANNEXURE 1C 102,437 108,620 Total 1,230,413 1,148,232

Other debt written offStaff debts

Page 240: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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Notes to the Annual Financial Statements: Department of Education and Sport Developmentfor the year-ended 31 March 2017

2016/17 2015/16Note R'000 R'000

8 Expenditure for capital assetsTangible assets 1,009,767 908,134

Buildings and other fixed structures 27 974,481 886,479 Machinery and equipment 26 35,286 21,655

Total 1,009,767 908,134

8.1 Analysis of funds utilised to acquire capital assets - 2016/17

Voted Funds Aid assistance TOTALR'000 R'000 R'000

Tangible assets 1,009,767 - 1,009,767 Buildings and other fixed structures 974,481 - 974,481 Machinery and equipment 35,286 - 35,286

Total 1,009,767 - 1,009,767

8.2 Analysis of funds utilised to acquire capital assets - 2015/16

Voted Funds Aid assistance TOTALR'000 R'000 R'000

Tangible assets 908,134 - 908,134 Buildings and other fixed structures 886,479 - 886,479 Machinery and equipment 21,655 - 21,655

Total 908,134 - 908,134

2016/17 2015/16Note R'000 R'000

9 Unauthorised Expenditure9.1 Reconciliation of unauthorised expenditure

Opening balance 267,931 267,931 As restated 267,931 267,931

(259,226) - 8,705 267,931

2016/17 2015/169.2 R'000 R'000

Current 8,705 197,529 Capital - 70,402 Total 8,705 267,931

9.3 Analysis of unauthorised expenditure awaiting authorisation per type R'000 R'0008,705 267,931

Total 8,705 267,931

2016/17 2015/16Note R'000 R'000

10 Cash and Cash EquivalentsConsolidated Paymaster General Account 13,509 89,419 Total 13,509 89,419

Less: Amounts approved by Parliament/Legislature with fundingClosing balance

It should be noted that Provincial Legislature has condoned R259,226,000 with funding in 2016/17 financial year.

pendi ing pending within the vote

y p ng pclassification

Page 241: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

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Notes to the Annual Financial Statements: Department of Education and Sport Developmentfor the year-ended 31 March 2017

2016/17 2015/16Note R'000 R'000

11 Prepayments and AdvancesTravel and subsistence - 67 Total - 67

2016/17 2015/1611.1 Prepayments (Expensed) R'000 R'000

Listed by economic classificationCapital assets - 22,226 Total - 22,226

Current Non-current Total Current Non-current TotalNote R� ) ) ) # � ) ) ) # � ) ) ) # � ) ) ) # � ) ) ) # � ) ) )

12 ReceivablesRecoverable expenditure 12.1 1,734 - 1,734 4,108 - 4,108 Staff debt 12.2 45,912 - 45,912 44,720 - 44,720

12.3 - - - 4,013 - 4,013 Total 47,646 - 47,646 52,841 - 52,841

2015/162016/17

Fruitless and wasteful

2016/17 2015/16Note R'000 R'000

12.1 Recoverable expenditure (disallowance accounts) 15(Group major categories, but list material items)

- 18 141 1,950 388 844

1,119 1,256 12 12 15 15

- 13 59 -

Total 1,734 4,108

2016/17 2015/16Note R'000 R'000

12.2 Staff debt 1545,912 44,720

Total 45,912 44,720

2016/17 2015/16Note R'000 R'000

12.3 Fruitless and wasteful expenditure 154,013 4,013

Less amounts written off -4,013 - Total - 4,013

Opening balance

SAL:MEDICAL AID:CLSAL :INSURANCE:CLSAL:PENSION FUND CLSAL: GEHS REFUND

SAL:DEDUCTION DISALL ACC:CASAL:REVERSAL CONTROL:CASAL:TAX DEBT:CASAL:DISALLOWANCE ACC:CA

Debt Account

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Notes to the Annual Financial Statements: Department of Education and Sport Developmentfor the year-ended 31 March 2017

2016/17 2015/16Note R'000 R'000

12.4 Impairment of receivablesEstimate of impairment of receivables 34,593 39,509 Total 34,593 39,509

2016/17 2015/16Note R'000 R'000

13 Voted Funds to be Surrendered to the Revenue FundOpening balance 405,261 365,937 As restated 405,261 365,937 Transfer from statement of financial performance (as restated) 155,532 429,494 Voted funds not requested/not received 1.1 -93,142 -390,170 Paid during the year -405,261 - Closing balance 62,390 405,261

2016/17 2015/16Note R'000 R'000

14 Departmental revenue and NRF Receipts to be surrendered to the Revenue FundOpening balance 1,492 9,084 As restated 14.1 1,492 9,084 Transfer from Statement of Financial Performance (as restated) 3,219 7,641 Own revenue included in appropriation 18,798 17,898 Paid during the year -21,106 -33,131 Closing balance 2,403 1,492

2016/17 2015/16Note R'000 R'000

15 Payables - currentClearing accounts 15.1 5,067 3,472 Other payables 15.2 - 33 Total 5,067 3,505

2016/17 2015/16Note R'000 R'000

15.1 Clearing accounts 15(Identify major categories, but list material amounts)

3,742 2,555 - 833

42 18 3 3

1,191 61 6 2

28 - 12 - 43 -

Total 5,067 3,472

2016/17 2015/16Note R'000 R'000

15.2 Other payables 15(Identify major categories, but list material amounts)

- 33 Total - 33

SAL:OFFICIAL UNIONS:CLSAL:PENSION FUND:CLSAL:DEDUC DISALLOWSAL : FINANCE

Pension Recoverable to be paid to treasury

SAL:ACB RECALLS:CADISALLOWANCE MISCELLANEOUS:CASAL:BARGAINING COUNCILS:CLPAYBLE:ADV:P/DEPT:NW ADV ACC:CLSAL:INCOME TAX:CL

Page 243: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

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Notes to the Annual Financial Statements: Department of Education and Sport Developmentfor the year-ended 31 March 2017

2016/17 2015/16Note R'000 R'000

16 Net cash flow available from operating activitiesNet surplus/(deficit) as per Statement of Financial Performance 158,751 437,135 Add back non cash/cash movements not deemed operating activities 775,106 531,863 (Increase)/decrease in receivables 5,195 4,671 (Increase)/decrease in prepayments and advances 67 23,401 (Increase)/decrease in other current assets 259,226 - � $ ) 16' 36. -, 6) 16' 36(4* $ 40' � ' � /634� 4) 2116$ 5 1,562 1,060 Expenditure on capital assets 1,009,767 908,134 Surrenders to Revenue Fund -426,367 -33,131 Voted funds not requested/not received -93,142 -390,170 Own revenue included in appropriation 18,798 17,898 Net cash flow generated by operating activities 933,857 968,998

2016/17 2015/16Note R'000 R'000

17 Reconciliation of cash and cash equivalents for cash flow purposesConsolidated Paymaster General account 13,509 89,419 Total 13,509 89,419

2016/17 2015/16Note R'000 R'000

18 Contingent liabilities and contingent assets25.1 Contingent liabilities

Liable to NatureHousing loan guarantees Employees Annex 2A 10,921 11,747 Claims against the department Annex 2B 261,378 66,446 Intergovernmental payables (unconfirmed balances) Annex 4 130 30 Total 272,429 78,223

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Notes to the Annual Financial Statements: Department of Education and Sport Developmentfor the year-ended 31 March 2017

2016/17 2015/16Note R'000 R'000

19 CommitmentsCapital ExpenditureApproved and contracted 1,471,073 1,067,959 Total Commitments 1,471,073 1,067,959

2016/17 2015/16R'000 R'000

20 Accruals and payables not recognised20.1 Accruals

Listed by economic classification 30 days 30+ days Total TotalGoods and services 25 - 25 21,403 Interest and rent on land - - - - Transfers and subsidies - - - - Capital assets - - - 9,212 Other - - - - Total 25 - 25 30,615

2016/17 2015/16Listed by programme level Note R'000 R'000

1 7,061 24 14,342

Special Schools - - - 9,212

ECD - - - - - -

Total 25 30,615

Sports

!"#$%$&'()'$*%+,-.$/ 0("$%)(1 2/3**.&

Infrastructure

Independent

20.1 Payables not recognisedListed by economic classification 30 days 30+ days Total TotalGoods and services 4,519 22,255 26,774 27,585 Interest and rent on land - - - - Transfers and subsidies - - - 2,844 Capital assets 4,690 13,407 18,097 3,125 Other - - - 7,752 Total 9,209 35,662 44,871 41,306

24,486

2 10,850 1 3,126

- 2,844 T 41,306

2

114,305

S 295,755 20,241

C 1,041,080 18,737

T

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Notes to the Annual Financial Statements: Department of Education and Sport Developmentfor the year-ended 31 March 2017

22,255 2 2

I - - - T - - 2 C 13,407 1 3 O - - 7 T 35,662 44,871 41,306

2016/17 2015/16Listed by programme level Note R'000 R'000

2,992 24,486 23,782 10,850 18,097 3,126

- 2,844 Total 44,871 41,306

2016/17 2015/16Note R'000 R'000

21 Employee benefitsLeave entitlement 119,154 114,305 Service bonus (Thirteenth cheque) 318,786 295,755 Performance awards 17,966 20,241 Capped leave commitments 992,958 1,041,080 Other 12,595 18,737 Total 1,461,459 1,490,118

!"#$%$&'()'$*%+,-.$/ 0("$%)(1 2/3**.&InfrastructureSports

22 Lease commitments22.1 Operating leases expenditure

2016/17

Specialised military assets Land

Buildings and other fixed structures

Machinery and equipment Total

R'000 R'000 R'000 R'000 R'000Not later than 1 year - - 934 - 934 Later than 1 year and not later than - - 1,009 - 1,009 Total lease commitments - - 1,943 - 1,943

2015/16

Specialised military assets Land

Buildings and other fixed structures

Machinery and equipment Total

R'000 R'000 R'000 R'000 R'000Not later than 1 year - - 1,488 - 1,488 Later than 1 year and not later than - - 1,943 - 1,943 Total lease commitments - - 3,431 - 3,431

22.2 Finance leases expenditure **

2016/17

Specialised military assets Land

Buildings and other fixed structures

Machinery and equipment Total

R'000 R'000 R'000 R'000 R'000Not later than 1 year - - - 2,343 2,343 Later than 1 year and not later than - - - 2,816 2,816 Total lease commitments - - - 5,159 5,159

2015/16

Specialised military assets Land

Buildings and other fixed structures

Machinery and equipment Total

R'000 R'000 R'000 R'000 R'000Not later than 1 year - - - 303 303 Later than 1 year and not later than - - - 116 116 Total lease commitments - - - 419 419

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244

Notes to the Annual Financial Statements: Department of Education and Sport Developmentfor the year-ended 31 March 2017

2016/17 2015/16Note R'000 R'000

23 Irregular expenditure23.1 Reconciliation of irregular expenditure

Opening balance 722,946 749,278 -155,258

As restated 4556789 594,020 Add: Irregular expenditure - relating to prior year - 77,792 Add: Irregular expenditure - relating to current year 223,717 51,134 Irregular expenditure awaiting condonation 946,663 722,946

Analysis of awaiting condonation per age classificationCurrent year 223,717 51,134 Prior years 722,946 671,812 Total 946,663 722,946

2016/1723.2 � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � R'000

Incident Disciplinary steps taken/criminal proceedings

15440

6486

130

817

175215

Prior period error

Irregular expenditure was investigated an found not to be irregular expenditure and therefore the opening balance was adjusted.

Order generated after service was rendered Under investigation

procured without obtaining at least three written price quotations Under investigation

Cost containment policy was not adhered to Under investigation

The Preference point system was not applied in the procurement of goods and services above R30000 Under investigation

Tender not evaluated by different committee Under investigation

328

2970

22331Total 223,717

23.3 Prior period error Note 2015/16R'000

Nature of prior period error-155,258 -155,258

Total -155,258

Irregular expenditure was investigated an found not to be irregular expenditure and therefore the opening balance was adjusted.

Procured goods through means other than the transversal contract while the goods were availabe through a transversal contract Under investigation

Officials signed above their delegations Under investigation

Highest scoring bidder not appointed Under investigation

Relating to 2009/2013 (affecting the opening balance)

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NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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Notes to the Annual Financial Statements: Department of Education and Sport Developmentfor the year-ended 31 March 2017

2016/17 2015/16/ ( ' & % $ # " ! � � � � � � � # ! � % " � ! � � ! � � $ # % & ! � � . . . � � . . .

24.1 Reconciliation of fruitless and wasteful expenditureOpening balance 3,080 2,969 As restated :6;<; 2,969 � � � ,� ' . � � * ( - � * � ( � � . � � ' * . � / . - � ,� � � . * � * � . ' ( � ,- + * � � * & � � � . - � * � . ( � 170 111 Closing balance 3,250 3,080

24.2 Analysis of awaiting resolution per economic classificationCurrent 170 111

Total 170 111

24.3 Analysis of Current Year's Fruitless and wasteful expenditure 2016/17� � . . .

170 Total 170

2016/17 2015/16No. of R'000 R'000

25 Key management personnel Individuals� � ' ,� ,& ( ' * � � � ,& . * ) . ( � . � � * / � � � ,� . * � . � ( ,' * ) . ' � � � 2 2,127 1,907 Officials: -

4 6,612 6,518 11 12,916 13,471

� ( � ,' � * � . � ) . � � * � � * � . � * � ( - ( + . � . - � * / . � � � - - . ' 5 1,711 2,795 Total 23,366 24,691

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Incident Disciplinary steps taken/criminal proceedings

26 Movable Tangible Capital Assets

Opening balance Value adjustments Additions Disposals

Closing balance

R'000 R'000 R'000 R'000 R'000

MACHINERY AND EQUIPMENT 79,495 - 35,271 20,376 94,390 Transport assets 907 - 2,849 - 3,756 Computer equipment 27,725 - 22,727 13,462 36,990 Furniture and office equipment 49,078 - 5,153 2,769 51,462 Other machinery and equipment 1,786 - 4,542 4,145 2,183

79,495 - 35,271 20,376 94,390

Additions26.1

Cash Non-cash

(Capital work-in-progress

current costs and finance

lease payments)

Received current, not paid (Paid

current year, received prior

year Total

R'000 R'000 R'000 R'000 R'000

MACHINERY AND EQUIPMENT 35,271 - - - 35,271 Transport assets 2,849 - - - 2,849 Computer equipment 22,727 - - - 22,727 Furniture and office equipment 5,153 - - - 5,153 Other machinery and equipment 4,542 - - - 4,542

35,271 - - - 35,271

ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017

TANGIBLE CAPITAL ASSETS

ASSETS

MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017

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NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

246

Notes to the Annual Financial Statements: Department of Education and Sport Developmentfor the year-ended 31 March 2017

Disposals26.2

Sold for cashNon-cash disposal

Total disposals

Cash received Actual

R'000 R'000 R'000 R'000MACHINERY AND EQUIPMENT - 20,376 20,376 - Transport assets - - - - Computer equipment - 13,462 13,462 - Furniture and office equipment - 2,769 2,769 - Other machinery and equipment - 4,145 4,145 -

- 20,376 20,376 -

26.3 Movement for 2015/16

Opening balance Prior period error Additions Disposals

Closing balance

R'000 R'000 R'000 R'000 R'000

MACHINERY AND EQUIPMENT 77,331 735 21,757 20,328 79,495 Transport assets - - 3,993 3,086 907 Computer equipment 26,938 395 5,802 5,410 27,725 Furniture and office equipment 48,555 340 6,415 6,232 49,078 Other machinery and equipment 1,838 - 5,548 5,600 1,786

77,331 735 21,757 20,328 79,495

26.3.1 Prior period error Note 2015/16R'000

Nature of prior period error 735

735

Total 735

During a 100% asset verification it was found that assets amounting to R735 000 was ommitted and therefore opening balance was retated

DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017

Relating to 2016 (affecting the opening balance)

TANGIBLE CAPITAL ASSETS

Include discussion here where deemed relevant

MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016

ASSETS

Page 249: #Reaching for...In support of the vision of Honourable Premier Mahumapelo, the department continued to embark on identifying unused school boarding facilities to renovate in order

NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

247

Notes to the Annual Financial Statements: Department of Education and Sport Developmentfor the year-ended 31 March 2017

26.4 Minor assets

Specialis

ed military assets

Intangible assets Heritage assets

Machinery and

equipment Biological

assets Total R'000 R'000 R'000 R'000 R'000 R'000

Opening balance - - - 20,635 - 20,635 Additions - - - 20,968 - 20,968 Disposals - - - 18,141 - 18,141 TOTAL MINOR ASSETS - - - 23,462 - 23,462

Specialis

ed military assets

Intangible assets Heritage assets

Machinery and

equipment Biological

assets Total - - - 18,689 - 18,689 - - - 17,760 - 17,760 - - - 36,449 - 36,449

Minor assets

Specialis

ed military assets

Intangible assets Heritage assets

Machinery and

equipment Biological

assets Total R'000 R'000 R'000 R'000 R'000 R'000

Opening balance - - - 18,856 - 18,856 - - - 560 - 560

Additions - - - 23,438 - 23,438 Disposals - - - 22,219 - 22,219 TOTAL MINOR ASSETS - - - 20,635 - 20,635

Number of R1 minor assets Number of minor assets at cost ASSETS

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016

Prior period error

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017

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NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

248

Notes to the Annual Financial Statements: Department of Education and Sport Developmentfor the year-ended 31 March 2017

Specialised

military assets

Intangible assets Heritage assets

Machinery and

equipment Biological

assets Total - - - 18,534 - 18,534 - - - 16,451 - 16,451 - - - 34,985 - 34,985

26.4.1 Prior period error Note 2015/16R'000

Nature of prior period error 560

560 Total 560

During a 100% asset verification it was found that assets amounting to R735 000 was ommitted and therefore opening balance was retated

26.5MOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED 31 MARCH 2017

Specialis

ed military assets

Intangible assets Heritage assets

Machinery and

equipment Biological

assets Total R'000 R'000 R'000 R'000 R'000 R'000

Assets written off - - - 1,500 - 1,500 - - - 1,500 - 1,500

MOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED 31 MARCH 2016

Specialis-ed

military assets

Intangible assets Heritage assets

Machinery and

equipment Biological

assets Total R'000 R'000 R'000 R'000 R'000 R'000

Assets written off - - - 1,493 - 1,493 - - - 1,493 - 1,493

Movable assets written off

Number of R1 minor assets Number of minor assets at cost ASSETS

Relating to 2016 (affecting the opening balance)

WRITTEN OFF

WRITTEN OFF

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NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

249

Notes to the Annual Financial Statements: Department of Education and Sport Developmentfor the year-ended 31 March 2017

27 Immovable Tangible Capital Assets

Opening balance Value adjustments Additions Disposals

Closing balance

R'000 R'000 R'000 R'000 R'000800,775 - 1,089,224 - 1,889,999

Non-residential buildings 800,775 - 1,089,224 - 1,889,999

2,559,207 - 974,481 1,089,224 2,444,464 3,359,982 - 2,063,705 1,089,224 4,334,463

Additions27.1

Cash Non-cash

(Capital work-in-progress

current costs and finance

lease payments)

Received current, not paid (Paid

current year, received prior

year Total

R'000 R'000 R'000 R'000 R'000974,481 1,089,224 -974,481 - 1,089,224

Non-residential buildings 974,481 1,089,224 -974,481 - 1,089,224

974,481 1,089,224 -974,481 - 1,089,224

Movement for 2015/1627.2

Opening balance Prior period error Additions Disposals

Closing balance

R'000 R'000 R'000 R'000 R'000146,785 - 653,990 - 800,775

Non-residential buildings 146,785 - 653,990 - 800,775

MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016

STRUCTURES

ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017

STRUCTURES

TANGIBLE CAPITAL ASSETS

STRUCTURES

ASSETSCapital Work-in-progress

MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017

2,326,718 - 886,479 653,990 2,559,207 2,473,503 - 1,540,469 653,990 3,359,982

S

800,775 N 800,775

T 800,775

A

800,775 N 800,775

T 800,775

- - -

1 11,282 T 11,282

2

ASSETS

Capital Work-in-progress (Effective 1 April 2016)

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NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

250

Notes to the Annual Financial Statements: Department of Education and Sport Developmentfor the year-ended 31 March 2017 886,479 653,990 2,559,207

2 1,540,469 653,990 3,359,982

S42 Immovable assets27.3 Assets subjected to transfer in terms of S42 of the PFMA - 2016/17 No of Assets Value of Assets

R'000BUILDINGS AND OTHER FIXED STRUCTURES 383 800,775 Non-residential buildings 383 800,775

TOTAL 383 800,775

Assets subjected to transfer in terms of S42 of the PFMA - 2015/16 No of Assets Value of AssetsR'000

BUILDINGS AND OTHER FIXED STRUCTURES 383 800,775 Non-residential buildings 383 800,775

TOTAL 383 800,775

28 Principal-agent arrangements2016/17 2015/16

28.1 Department acting as the principal Fee paidR'000 R'000

- - - -

10,409 11,282 Total 10,409 11,282

29 Prior period errors

The department procures from the sita tenders but no fees are paid to the.Department of Public works implements some schools on our behalf and to fees is paid to them.IDT charges a fee of 3% on cost of a project.

SITAPUBLIC WORKS AND ROADSINDEPENDENT DEVELOPMENT TRUST

A

44.1 Correction of prior period errors 2015/16Note R'000

-155,258

Net effect -155,258

Irregular expenditure relating to prior years was investigated and was cleared as not being irregular expenditure.

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251

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NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

253

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NORTHWEST DEPARTMENT OF EDUCATION AND SPORT DEVELOPMENT ANNUAL REPORT 2016/17

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