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1A Campus ConversationInstitutional Management of Study Abroad

Read Me First . . .Read Me First . . .

This presentation is intended as a sample—adapt it for your needs. This presentation is intended as a sample—adapt it for your needs. The PowerPoint is intended as a complement to, not a replacement The PowerPoint is intended as a complement to, not a replacement

for, the actual report. The report is relatively short; be sure to for, the actual report. The report is relatively short; be sure to present viewers with copies. (Download copies from present viewers with copies. (Download copies from www.nafsa.org/imsa.).)

Slides 2-14 are the overview, and you could stop there. Slides 15-Slides 2-14 are the overview, and you could stop there. Slides 15-29 form a step-by-step discussion guide for a working group.29 form a step-by-step discussion guide for a working group.

Most of the slides have hints and talking points on the “Notes” Most of the slides have hints and talking points on the “Notes” pages. To view these, select “View>Notes Page.” To print these, pages. To view these, select “View>Notes Page.” To print these, select “File>Print” and use the dropdown under “Print What” on that select “File>Print” and use the dropdown under “Print What” on that menu to highlight “Notes Pages.”menu to highlight “Notes Pages.”

Comments/Feedback? Send us a note at [email protected]/Feedback? Send us a note at [email protected].

INSTITUTIONAL INSTITUTIONAL MANAGEMENT OF STUDY MANAGEMENT OF STUDY

ABROADABROAD

A Campus ConversationA Campus Conversation


Why Discuss This Topic?Why Discuss This Topic?

Recently in the press—increasing scrutiny of Recently in the press—increasing scrutiny of study abroadstudy abroad

Study abroad has grown dramatically over the Study abroad has grown dramatically over the past decade at a pace of nearly 10 percent each past decade at a pace of nearly 10 percent each yearyear

With increasing popularity of study abroad With increasing popularity of study abroad comes increasing risk exposurecomes increasing risk exposure

Being proactive is good for our institution and Being proactive is good for our institution and our studentsour students


NAFSA’s ReportNAFSA’s Report

Press reports were the immediate impetus, but Press reports were the immediate impetus, but the issues relate to growth in study abroadthe issues relate to growth in study abroad

Recognized the larger institutional context in Recognized the larger institutional context in which study abroad offices operatewhich study abroad offices operate

Took the approach of presidents and senior Took the approach of presidents and senior administrators speaking to their colleaguesadministrators speaking to their colleagues

Currently being circulated by associations— Currently being circulated by associations— AASCU, NASULGC, AACC—to presidents AASCU, NASULGC, AACC—to presidents


What is the Report?What is the Report?

Highlights four areas of management that Highlights four areas of management that institutional leaders must addressinstitutional leaders must address

Recommends 14 principles to followRecommends 14 principles to follow Is Is notnot a prescription for a school a prescription for a school IsIs a comprehensive list to guide our review of a comprehensive list to guide our review of

our own policies and practicesour own policies and practices


Four Areas to ReviewFour Areas to Review

1.1. Institutional Commitment Institutional Commitment

2.2. Study Abroad InfrastructureStudy Abroad Infrastructure

3.3. Adequate ResourcesAdequate Resources

4.4. Clarity and AccountabilityClarity and Accountability


1. Institutional 1. Institutional CommitmentCommitment Institutional planning has established and Institutional planning has established and

embedded study abroad as an integral element embedded study abroad as an integral element in the academic offerings of the institution.in the academic offerings of the institution.

A financially sustainable plan is in place to A financially sustainable plan is in place to support the study abroad office.support the study abroad office.

Study abroad is integrated into the academic life Study abroad is integrated into the academic life of the institution.of the institution.

Systems and processes are in place to provide Systems and processes are in place to provide institutional oversight.institutional oversight.


2. Study Abroad 2. Study Abroad Infrastructure (1)Infrastructure (1) There is a structured approach to program There is a structured approach to program

planning and a faculty-driven process for course planning and a faculty-driven process for course approval and credit transfer.approval and credit transfer.

Study abroad options are regularly updated to Study abroad options are regularly updated to respond to academic opportunity and student respond to academic opportunity and student need.need.

Clear institutional policies guide study abroad Clear institutional policies guide study abroad credit transfer.credit transfer.

more…more…


2. Study Abroad 2. Study Abroad Infrastructure (2)Infrastructure (2) Programs promote the health and safety of Programs promote the health and safety of

students studying abroad, and manage students studying abroad, and manage institutional risk.institutional risk.

Programs are regularly evaluated, and Programs are regularly evaluated, and evaluation leads to improvements.evaluation leads to improvements.


3. Adequate Resources3. Adequate Resources

The institution actively seeks and retains The institution actively seeks and retains knowledgeable and experienced personnel to knowledgeable and experienced personnel to lead and operate the study abroad office.lead and operate the study abroad office.

Financial aid policies and fundraising practices Financial aid policies and fundraising practices encourage student participation in study abroad.encourage student participation in study abroad.

Policies and practices are in place that control Policies and practices are in place that control the costs associated with study abroad the costs associated with study abroad programs.programs.


4. Clarity and 4. Clarity and AccountabilityAccountability Critical information related to study abroad is Critical information related to study abroad is

communicated to all stakeholders.communicated to all stakeholders. Clear contracting and auditing procedures exist, Clear contracting and auditing procedures exist,

including conflict-of-interest policies.including conflict-of-interest policies.


Who has Endorsed the Who has Endorsed the Report?Report? American Association of Community Colleges American Association of Community Colleges

(AACC)(AACC) American Association of State Colleges and American Association of State Colleges and

Universities (AASCU)Universities (AASCU) American Council on Education (ACE)American Council on Education (ACE) Association of American Universities (AAU)Association of American Universities (AAU) National Association of Independent Colleges National Association of Independent Colleges

and Universities (NAICU)and Universities (NAICU) National Association of State Universities and National Association of State Universities and

Land-Grant Colleges (NASULGC) Land-Grant Colleges (NASULGC)


Implications for Our Implications for Our Institution Institution While not setting a standard directly, the report While not setting a standard directly, the report

frames issues for us to discuss.frames issues for us to discuss. Due to its widespread endorsement, we will be Due to its widespread endorsement, we will be

expected to have answers about our work.expected to have answers about our work. The report emphasizes that we need to bring The report emphasizes that we need to bring

together the major stakeholders on campus—together the major stakeholders on campus—study abroad, financial aid, registrar, legal, study abroad, financial aid, registrar, legal, student services, etc.student services, etc.

The report is not a menu to choose from; we The report is not a menu to choose from; we need to review all 14 areas.need to review all 14 areas.


Where to go from here?Where to go from here?

[TAILOR THIS SLIDE TO YOUR INSTITUTION][TAILOR THIS SLIDE TO YOUR INSTITUTION]


Step-by-Step ReviewStep-by-Step Review

Each of the following slides presents one of the Each of the following slides presents one of the 14 recommendations, along with key concepts 14 recommendations, along with key concepts related to each.related to each.

Suggested approach: For each area, decide if Suggested approach: For each area, decide if our institution is:our institution is: Fully compliant?Fully compliant? Needs some work?Needs some work? Critical issue—needs immediate work!Critical issue—needs immediate work!

When finished, create a work plan.When finished, create a work plan.


Institutional Commitment Institutional Commitment (1 of 4)(1 of 4) Institutional planning has established and Institutional planning has established and

embedded study abroad as an integral element embedded study abroad as an integral element in the academic offerings of the institution.in the academic offerings of the institution. Study abroad is reflected in our mission.Study abroad is reflected in our mission. We have a coordinated vision of study abroad that We have a coordinated vision of study abroad that

involves a wide array of academic and non-academic involves a wide array of academic and non-academic offices.offices.

Leadership at top levels cultivates support for study Leadership at top levels cultivates support for study abroad from academic leaders and faculty.abroad from academic leaders and faculty.


Institutional Commitment Institutional Commitment (2 of 4)(2 of 4) A financially sustainable plan is in place to A financially sustainable plan is in place to

support the study abroad office.support the study abroad office. We have a clear, transparent funding model we use We have a clear, transparent funding model we use

for study abroad.for study abroad. Our funding for study abroad is sustainable over time.Our funding for study abroad is sustainable over time. Our study abroad office is viewed as any other Our study abroad office is viewed as any other

campus office or academic department, and receives campus office or academic department, and receives sufficient direct support.sufficient direct support.

Any additional fees we charge can be justified.Any additional fees we charge can be justified.


Institutional Commitment Institutional Commitment (3 of 4)(3 of 4) Study abroad is integrated into the academic life Study abroad is integrated into the academic life

of the institution.of the institution. Study abroad is integrated into curricula.Study abroad is integrated into curricula. Barriers to participation are reduced.Barriers to participation are reduced. Our commitment to diversity and inclusion extends to Our commitment to diversity and inclusion extends to

study abroad.study abroad. We strive to bring the profile of study abroad students We strive to bring the profile of study abroad students

to match our overall student profile.to match our overall student profile.


Institutional Commitment Institutional Commitment (4 of 4)(4 of 4) Systems and processes are in place to provide Systems and processes are in place to provide

institutional oversight.institutional oversight. Accountability for study abroad is clear—not only in Accountability for study abroad is clear—not only in

the study abroad office, but in other offices as well.the study abroad office, but in other offices as well. Transparent policies and processes for approving Transparent policies and processes for approving

programs are in place.programs are in place. The study abroad function reports to an academic The study abroad function reports to an academic

office and further to a senior campus administrator office and further to a senior campus administrator (varies by size of institution).(varies by size of institution).


Study Abroad Study Abroad Infrastructure (1 of 5)Infrastructure (1 of 5) There is a structured approach to program There is a structured approach to program

planning and a faculty-driven process for course planning and a faculty-driven process for course approval and credit transfer.approval and credit transfer. There is a strong sense of ownership of study abroad There is a strong sense of ownership of study abroad

programs among the faculty.programs among the faculty. Our program approval process is well-informed and Our program approval process is well-informed and

takes into account various perspectives.takes into account various perspectives.


Study Abroad Study Abroad Infrastructure (2 of 5)Infrastructure (2 of 5) Study abroad options are regularly updated to Study abroad options are regularly updated to

respond to academic opportunity and student respond to academic opportunity and student need.need. We regularly review/update the program portfolio to We regularly review/update the program portfolio to

meet student/academic needs.meet student/academic needs. Academic advisers are well-acquainted with study Academic advisers are well-acquainted with study

abroad programs and how they fit into various abroad programs and how they fit into various curricula.curricula.


Study Abroad Study Abroad Infrastructure (3 of 5)Infrastructure (3 of 5) Clear institutional policies guide study abroad Clear institutional policies guide study abroad

credit transfer. credit transfer. We have policies and procedures that emphasize We have policies and procedures that emphasize

program quality and “fit” of the program with our program quality and “fit” of the program with our institution.institution.

Prospective students receive clear and complete Prospective students receive clear and complete information about credit transfer early in the process.information about credit transfer early in the process.

We ensure every student understands credit transfer We ensure every student understands credit transfer fully at the time of enrollment in a program.fully at the time of enrollment in a program.

Academic advisers understand the implications of Academic advisers understand the implications of direct enrollment at foreign universities.direct enrollment at foreign universities.


Study Abroad Study Abroad Infrastructure (4 of 5)Infrastructure (4 of 5) Programs promote the health and safety of Programs promote the health and safety of

students studying abroad, and manage students studying abroad, and manage institutional risk.institutional risk. Our risk management policies for study abroad are Our risk management policies for study abroad are

consistent with our overall risk management plan.consistent with our overall risk management plan. At the program level, we ensure health and safety At the program level, we ensure health and safety

policy implementation, maintain ongoing monitoring policy implementation, maintain ongoing monitoring systems to anticipate problems, and have systems to anticipate problems, and have assessment and response mechanisms in place.assessment and response mechanisms in place.

We have comprehensive crisis management We have comprehensive crisis management protocols with well-defined roles.protocols with well-defined roles.


Study Abroad Study Abroad Infrastructure (5 of 5)Infrastructure (5 of 5) Programs are regularly evaluated, and Programs are regularly evaluated, and

evaluation leads to improvements. evaluation leads to improvements. We have a robust evaluation system in place for our We have a robust evaluation system in place for our

programs and require the same of program providers.programs and require the same of program providers. There is evidence that program evaluation leads to There is evidence that program evaluation leads to

change; evaluation results are reported beyond the change; evaluation results are reported beyond the study abroad office itself.study abroad office itself.


Adequate Resources (1 of Adequate Resources (1 of 3)3) The institution actively seeks and retains The institution actively seeks and retains

knowledgeable and experienced personnel to knowledgeable and experienced personnel to lead and operate the study abroad office. lead and operate the study abroad office. Key study abroad staff has experience across the Key study abroad staff has experience across the

range of issues identified in this report.range of issues identified in this report. Study abroad has a productive working relationship Study abroad has a productive working relationship

with other functions across the campus.with other functions across the campus. Given the many changes in study abroad, we invest in Given the many changes in study abroad, we invest in

our staff’s training and development to stay abreast of our staff’s training and development to stay abreast of trends and emerging issues.trends and emerging issues.


Adequate Resources (2 of Adequate Resources (2 of 3)3) Financial aid policies and fundraising practices Financial aid policies and fundraising practices

encourage student participation in study abroad. encourage student participation in study abroad. Study abroad is available to a broad range of Study abroad is available to a broad range of

students, not just those who can easily afford it.students, not just those who can easily afford it. Our financial policies promote, rather than Our financial policies promote, rather than

discourage, participation in study abroad.discourage, participation in study abroad. We make institutional aid portable to the greatest We make institutional aid portable to the greatest

extent possible.extent possible. We consider innovative approaches to keep study We consider innovative approaches to keep study

abroad affordable.abroad affordable.


Adequate Resources (3 of Adequate Resources (3 of 3)3) Policies and practices are in place that control Policies and practices are in place that control

the costs associated with study abroad the costs associated with study abroad programs.programs. Operational costs are kept low.Operational costs are kept low. Our selection of program sites is cost-sensitive.Our selection of program sites is cost-sensitive. We use a variety of program types to be cost-We use a variety of program types to be cost-

effective: exchanges, institutional partnerships, effective: exchanges, institutional partnerships, program providers.program providers.

We present our students with a range of acceptable We present our students with a range of acceptable choices for study abroad. choices for study abroad.


Clarity and Accountability Clarity and Accountability (1 of 2)(1 of 2) Critical information related to study abroad is Critical information related to study abroad is

communicated to all stakeholders. communicated to all stakeholders. Information about campus policies affecting study Information about campus policies affecting study

abroad is part of the advising and enrollment process.abroad is part of the advising and enrollment process. Our policies and procedures are easily available (e.g., Our policies and procedures are easily available (e.g.,

on the Web site).on the Web site). Predeparture orientation reiterates these policies and Predeparture orientation reiterates these policies and

procedures.procedures.


Clarity and Accountability Clarity and Accountability (2 of 2)(2 of 2) Clear contracting and auditing procedures exist, Clear contracting and auditing procedures exist,

including conflict-of-interest policies. including conflict-of-interest policies. We have a study-abroad-specific conflict of interest We have a study-abroad-specific conflict of interest

policy that is consistent with our institutional policy.policy that is consistent with our institutional policy. The same audit rigor is applied to study abroad The same audit rigor is applied to study abroad

provider contracts as to other campus contracting.provider contracts as to other campus contracting. We train all of our study abroad staff in conflict-of-We train all of our study abroad staff in conflict-of-

interest and how to report potential problems.interest and how to report potential problems.


Action PlanningAction Planning

Our strengths—where are doing well?Our strengths—where are doing well? Where is improvement/immediate action Where is improvement/immediate action

needed? For each:needed? For each: What is the next step(s) we need to take?What is the next step(s) we need to take? Who is responsible for leading the next step?Who is responsible for leading the next step? Who else needs to be involved?Who else needs to be involved? By when does this step need to be accomplished?By when does this step need to be accomplished? When do we meet next?When do we meet next?

Who needs to know about our strengths and Who needs to know about our strengths and plans for improvement?plans for improvement?

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