Date post: | 30-Dec-2015 |
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Award• Financial assistance that provides support
to accomplish a public purpose– Includes grants and other agreements in the
form of money or property in lieu of money• Does not include
– Technical assistance (provides services, not money)
– Loans, loan guarantees, interest subsidies or insurance
– Direct payments to any kind of individuals
Definitions
Subaward/Subcontract• Financial assistance made under award to
an eligible subrecipent• Includes financial assistance provided by
any legal agreement• Does not include procurement of goods or
services• Transfers a portion of the research or
substantive effort to another institution• Award issued under authority of and
consistent with terms and conditions of award (prime)
Definitions
Pass Through Entity
• Organization receiving funding from the prime and awarding a portion of the funding for research or substantive effort to be performed by another organization
• Responsible for conducting a portion of the work scope
Definitions
Subrecipient• Has responsibility in completing the
workscope of the project• Has responsibility in programmatic
decision-making• Has responsibility for adherence to
applicable federal compliance responsibilities
• Uses federal funds to carry out a program of the prime
Definitions
Vendor• Provides goods and services within normal
business operations• Provides similar goods and services to
many different purchasers• Operates in a competitive environment• Provides goods and services that are
ancillary to the operation of the federal program
• Is not subject to compliance requirements of the federal program
Definitions
For This Presentation• Subaward – instrument that flows-
down programmatic effort under financial assistance
• Subrecipent – entity to whom a subaward is issued
• Subcontract –document that flows down programmatic effort under the federal contract
Definitions
For This Presentation
• Subcontractor – entity to whom a subcontract is issued
• Vendor – entity that provides commercial goods and services
Definitions
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• Two types– UNMC is prime
– Someone else is prime• Another University• A foundation• A for profit company
• UNMC is prime– Subcontract Out
• SPA and PI determine terms and conditions
• SPA negotiates with subcontractee
• Someone else is the prime– SPA works with sponsor to
negotiate terms and conditions
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2• Oversight responsibility
– Ensure compliance with financial guidelines• Spending down• Following cost accounting
standards• Following sponsor guidelines
– If over 25% remaining• Monitoring adequate explanation of
remaining funds
–Formal requests monitored• Carryforward
–Amount of DC & IDC–Why funds are left–Why carryforward is needed–How will the remainder be spent
• Rebudget over 25%
– Compliance Responsibilities• Track IRB and IACUC approvals• Work scope• Detailed budget
– Even if modular
• Detailed budget justification• Intent to form a subcontract• Checklist page• Biosketch• Letter of collaboration• Subcontract Contact Information