ReclamationDistrict544UpperRobertsIslandEmergencyOperationsPlan(CaliforniaWaterCodeSection9650)
SanJoaquinOperationalAreaDecember2015
ReclamationDistrict544 1 Revision12/14/2015EOP–BasicPlan
ThisdocumentwaslastupdatedonDecember14,2015.PreparedbyKJELDSENSINNOCK&NEUDECK,INC.forReclamationDistrict544,UpperRobertsIsland,withfundsawardedundertheCaliforniaDepartmentofWaterResourcesFloodEmergencyResponseGrantProgram—Delta,ContractNo.4600010754.ThisdocumentsatisfiestherequirementsofCaliforniaWaterCodeSection9650.
Kjeldsen,Sinnock&Neudeck,Inc.711N.PershingAveStocktonCA95203KSNbyPhone:(209)946-0268(916)403-5900
ReclamationDistrict544 2 Revision12/14/2015EOP–BasicPlan
PlanPromulgation
December14,2015
Towhomitmayconcern:
Thisdocumentandaccompanyingannexmap,havingbeendulyreviewedandapprovedbytheBoardofTrusteesofReclamationDistrict544,UpperRobertsIsland(hereinafterreferredtoasReclamationDistrict544),isherebypromulgatedastheofficialemergencyplanoftheDistrict.Districtpersonnelareherebydirectedtousethisplanasthebasisforemergencyresponsetofloodevents.ThisplanmeetsthesafetyplanrequirementsofSection9650oftheCaliforniaWaterCodeandiscompliantwiththeNationalIncidentManagementSystemandNationalResponseFramework.
TheDistrictCounsel/SecretaryisherebydirectedtodistributethisplantooutsideagenciesinaccordancewiththeRecordofInitialDistributiontoensureproperinter-agencycoordinationduringemergencyoperations.Copiesoftheplanshallbeprovidedtoadditionalagenciesuponrequest.
TheDistrictCounsel/SecretaryandDistrictEngineershallreviewthisplanandaccompanyingannexannuallyforneededchangesandupdates.TheDistrictCounsel/SecretaryandDistrictEngineerareauthorizedtomakeroutineupdatesandchangestotheplanrequiredbychangesindistrictoperationsandpersonnelandchangestooutsideagencyplansthataffectdistrictoperations.
TheBoardofTrusteesofReclamationDistrict544shallreviewthisplanonceeverythreeyearsandafteranymajorfloodeventwheretheplanwasusedtoguideDistrictresponse.TheDistrictSecretaryshallmaintainarecordofBoardplanreviewsandapprovalactionsinaccordancewithDistrictdocumentationproceduresandpolicies.
Sincerely,
JerryRobinson,President BoardofTrustees ReclamationDistrict544
ReclamationDistrict544 3 Revision12/14/2015EOP–BasicPlan
RecordofChanges
Revision# SectionsRevised DateofDistribution NameofApprovingAuthority
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RecordofInitialDistribution
AgencyName Address DateProvided
SanJoaquinCountyOfficeofEmergencyServices
2101E.EarhartStockton,CA
DepartmentofWaterResourcesFloodOperationsBranch
3310ElCaminoAveSacramento,CA
CaliforniaOfficeofEmergencyServices,InlandRegion
630SequoiaPacificBlvd.Sacramento,CA95811
CentralValleyFloodProtectionBoard
3310ElCaminoAve.,Rm151Sacramento,CA95821
ReclamationDistrict544 5 Revision12/14/2015EOP–BasicPlan
TableofContentsPLANPROMULGATION...........................................................................................................................2
RECORDOFCHANGES.............................................................................................................................3
RECORDOFINITIALDISTRIBUTION..........................................................................................................4
SECTION1-PLANINTRODUCTION..........................................................................................................71.1 PURPOSE.............................................................................................................................................71.2 SCOPE.................................................................................................................................................71.3 PLANSTRUCTURE..................................................................................................................................7
SECTION2-CONCEPTOFOPERATIONS...................................................................................................8
2.1 SITUATIONOVERVIEW...................................................................................................................82.2. GENERALAPPROACHTOSEASONALFLOODOPERATIONS.............................................................................8
2.2.1 RoutinePreparednessandInfrastructureMaintenance............................................................82.2.2 MonitoringandAnalysis............................................................................................................82.2.3 Alerting,Activation,andInitialResponse..................................................................................9
2.3 PUBLICALERTANDWARNING.................................................................................................................92.4 FLOODFIGHTOPERATIONS...................................................................................................................102.5 FEDERALANDSTATEDISASTERASSISTANCE.............................................................................................10
SECTION3–ORGANIZATIONANDASSIGNMENTOFRESPONSIBILITIES.................................................123.1 ORGANIZATION...................................................................................................................................123.2 ASSIGNMENTOFRESPONSIBILITIES.........................................................................................................12
3.2.1 MakeLegalandFinancialCommitmentsonbehalfofDistrict................................................123.2.2 RepresentDistrictinOperationalAreaEmergencyManagementCommittee........................133.2.3 ProvidePublicInformation.......................................................................................................133.2.4 MaintainEmergencyEquipment,Supplies,andResources......................................................133.2.5 MonitorWaterConditions,Elevations,andForecasts.............................................................133.2.6 Activateand/orDirectDistrictPersonnelDuringEmergencyOperations................................133.2.7 DocumentExpenditures,EmergencyActions,andRequestsforMutualAid...........................13
SECTION4–DIRECTION,CONTROLANDCOORDINATION.....................................................................154.1 MANAGEMENTANDCONTROLOFDISTRICTOPERATIONSANDCOORDINATIONWITHINDISTRICT......................15
4.1.1. ManagementandPolicy.........................................................................................................154.1.2 DistrictIncidentCommand......................................................................................................154.1.3 IncidentCommandFacilities....................................................................................................15
4.2 MANAGEMENTANDCOORDINATIONWITHOTHERJURISDICTIONS...............................................................154.2.1 UnifiedFloodFightCommandPost..........................................................................................154.2.2 SanJoaquinOperationalAreaEmergencyOperationsCenter.................................................164.2.3 State-FederalFloodOperationsCenter....................................................................................164.2.4 SanJoaquinOperationalAreaJointInformationCenter.........................................................18
SECTION5-COMMUNICATIONS...........................................................................................................195.1 COMMUNICATIONSORGANIZATION........................................................................................................195.2 DISTRICTCOMMUNICATIONS.................................................................................................................195.3 COMMUNICATIONSWITHOTHERJURISDICTIONS......................................................................................19
5.3.1 SanJoaquinOperationalAreaEOC..........................................................................................195.3.2 DepartmentofWaterResourcesState-FederalFloodOperationsCenter...............................19
SECTION6-LOGISTICSANDFINANCE/ADMINISTRATION......................................................................206.1 MUTUALAID......................................................................................................................................20
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6.2 RESOURCES........................................................................................................................................206.3 PROCUREMENT...................................................................................................................................206.4 LOGISTICSFACILITIES............................................................................................................................206.5 FINANCEANDADMINISTRATION............................................................................................................20
SECTION7-PLANDEVELOPMENTANDMAINTENANCE.........................................................................217.1 PLANDEVELOPMENTANDMAINTENANCE...............................................................................................217.2 TRAININGANDEXERCISES.....................................................................................................................217.3 PLANEVALUATION..............................................................................................................................21
SECTION8-AUTHORITIESANDREFERENCES.........................................................................................228.1 FEDERAL............................................................................................................................................228.2 STATE................................................................................................................................................228.3 LOCAL...............................................................................................................................................22
ATTACHMENT1....................................................................................................................................23RECLAMATIONDISTRICT544EMERGENCYRESPONSEANDTRAININGPOLICY..........................................................23
ATTACHMENT2....................................................................................................................................25RECLAMATIONDISTRICT544DELEGATIONOFAUTHORITYLETTER........................................................................25
ATTACHMENT3....................................................................................................................................26EMERGENCYRESOLUTIONTEMPLATE...............................................................................................................26
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www.sjmap.org/oesfcm maintained by San Joaquin
Operational Area
Section1-PlanIntroduction1.1 PurposeThepurposeofthisFloodSafetyPlanistoensuretheeffectiveperformanceofReclamationDistrict544responsibilitiesinafloodemergencyincollaborationwithotherjurisdictionsperformingemergencyfunctionswithinandaroundtheDistrict.ThisplanistobeusedinconjunctionwiththeemergencyoperationsplansoftheStateofCaliforniaandtheSanJoaquinOperationalArea(SJOA)tofacilitatemulti-jurisdictionalcoordinationwithinDistrictboundaries.Althoughthisisapublicdocument,specificproceduresandinformationofasensitivenatureaswellaspersonalinformationmaybeeditedoutofpubliclyavailableversions.Thefulldocumentissubjecttorestricted-usehandlingprocedures.ThisplanmeetstherequirementsofSection9650oftheCaliforniaWaterCode.
1.2 ScopeReclamationDistrict544isanindependentjurisdictionwithresponsibilityfortheoperationandmaintenanceoftheleveesystemwithinitsjurisdictionalboundaries.ThisDistrictemergencyoperationsplancoversonlydetailedproceduresforDistrictresponsibilities.OperationalplansofotherjurisdictionswithpublicsafetyresponsibilitieswithintheDistrictarereferencedinthisplan.Thisplanwillcoverindetailthefollowing;
• DistrictFloodPreparednessProcedures• DistrictLeveePatrolProcedures• DistrictFloodFightProcedures• DistrictFloodWaterRemovalProcedures• DistrictRecoveryandAfter-ActionProcedures
1.3 PlanStructureThisFloodSafetyPlanisstructuredasatraditionalfunctionalemergencyoperationsplaninaccordancewithComprehensivePreparednessGuide(CPG)101v.2.0issuedbytheFederalEmergencyManagementAgency(FEMA).Consistentwiththatguidance,andbecauseoftheDistrict’slimitedresponsibilitiesandlackofinternaldepartments,thisemergencyoperationsplanconsistsofthisBasicPlanandonehazard-specificannex,AnnexA–FloodContingencyMap(AnnexA).TheDistrict’sexistingfloodcontingencymapwillconstituteAnnexAcontainingtheDistrict’sspecificfloodresponseprocedures.ThemostcurrentfloodcontingencymapforthedistrictcanbeaccessedattheSJOAfloodcontingencymapwebsite(SeeFigure1.1).
Figure1.1
ReclamationDistrict544 8 Revision12/14/2015EOP–BasicPlan
Section2-ConceptofOperations
2.1SituationOverviewSeetheSJOAHazardMitigationPlanforacomprehensivefloodriskassessmentfortheCountyofSanJoaquin.SeeAnnexAforDistrictboundaries,levees,pumpingstations,supplydepots,historicalfloodingsummary,locationsofpastbreachesandareasofhistoricseepageorerosion,topography,andcharacteristicsofwaterwaysfrontingDistrictlevees.ReclamationDistrict544isresponsibleformaintainingtheleveesthatprovidefloodprotectionforprimarilyagriculturalland,infrastructure,andresidences.TheDistrictwascompletelyleveedbythefallof1876andencompassesanareaof7,574acres,surroundedby17.78milesoflevee.ReclamationDistrict544islocatedwithintheboundariesoftheSouthDeltaWaterAgencyandisborderedbyMiddleRivertothewest,OldRivertothesouth,theSanJoaquinRivertotheeast,andadrylandleveetothenorth.EmergencyingressandegressroutestothenorthareviaRobertsRoadorCrockerRoad,connectingtoHowardRoad,andthentoMathewsRoad,whichhasonrampstoNorthboundandSouthboundInterstate5.TheotherrouteistothewestviaUndineRoadleadingtoReclamationDistrict1.ReclamationDistrict544hasanoverallpopulationoflessthan200andnonotablecriticalinfrastructure.
2.2. GeneralApproachtoSeasonalFloodOperationsDistrictpersonnelwillcarryoutroutinepreparednessactivitiesatthebeginningoffloodseasonasdescribedinbelow.AnnexAofthisplandescribestheconceptofoperationsforactiveDistrictfloodfightactivities.Section3,OrganizationandResponsibilities,ofthisBasicPlandescribesauthoritiesandresponsibilitiesforperformingroutineandemergencyactivities.
2.2.1 RoutinePreparednessandInfrastructureMaintenanceDistrictperformsthefollowingroutinepreparednessactions.
• InspectDistrictleveesannuallyonaroutinebasis• Ongoingandroutinebaitingforgroundrodents• Ongoingandroutinevegetationcontrolprogram• Annualinspectionandmaintenanceofaccesscontrolgatesonlevees• AnnualjointinspectionofleveeswithStateinspectors
Districtdoesnotownormaintainpumpingstationsforinternaldrainagecontrol.TherearemultipleprivatelyownedculvertsorthroughleveepipesthatexistwithinDistrict.
2.2.2 MonitoringandAnalysisTheDistrictwillmonitorandanalyzewaterconditions,elevations,andforecastsforwaterwaysaffectingDistrictleveesthroughoutfloodseasonforthepurposeofpromptlyidentifyingheightenedthreatstotheintegrityofDistrictleveesystems.Theobjectiveofthis
ReclamationDistrict544 9 Revision12/14/2015EOP–BasicPlan
monitoringeffortistoidentifyconditionsthatwarrantadditionalactionsbeyondroutinefloodseasonpreparednessactivities.TheDistrictwillusethefollowinggaugesandinformationsourcesinitsmonitoringeffort:
PrimaryReferenceGauge:MossdaleDatumNAVD88SecondaryReferenceGauge:VernalisDatumNAVD88
2.2.3 Alerting,Activation,andInitialResponseThefollowingactionswillbetakenwhenthetriggerconditionisidentifiedbyDistrictpersonnel.TheseactionsmaybetakenbyDistrictpersonnelatanytimeortidalconditionifitisfeltthatconditionsaffectingtheleveesanddrainagesystemwarrantsuchaction.
Action TriggerConditionAlerttheDistrictBoardofTrusteesandpersonnel;OfficialpredictionthatMonitorStagewillbereachedattheMossdaleGauge
IssueDelegationofAuthorityletterappointingDistrictIncidentCommander
Activate/HireDistrictpersonnelandinitiateperiodicfocusedleveeinspections
MonitorStageatMossdaleGauge
Initiate24-hourcontinuousleveepatrols El.21.5’(NAVD88)atMossdaleGaugeContactSanJoaquinCountySheriffandSanJoaquinOES
PotentialthreattoleveeintegrityorifDistrictbeginspatrol
ContacttheState-FederalFloodOperationsCenter
Identifiedproblemonlevee
TheDistrictdoesnotuse“phases”whereobjectiveconditionstriggeragroupofactions.EachactionindicatedwillbetakenuponreachingthetriggerconditionshownorifDistrictpersonnelfeelitiswarranted.Asnotedbelow,theDistrictEngineerandDistrictpersonnelareresponsibleformonitoringobjectiveconditionsaffectingtheDistrict.Districtpersonnelwilltakealloftheaboveactionsupontheidentification,orverifiedreport,ofanyoutoftheordinaryconditiononaDistrictleveethatpresentsapotentialriskoffailure.
2.3 PublicAlertandWarningTheDistrictwillpromptlynotifyjurisdictionsresponsibleforalertingandwarningofthegeneralpublicuponidentificationofathreattoDistrictlevees.TheDistrictwillprovidedetailedinformationonthecharacteristicsofthethreatandwillassist,totheextentpossible,withnotificationofthepublicifrequested.Allalertandwarningofthegeneralpublicwillbecarriedoutinaccordancewiththeplansofprotectedjurisdictions.JurisdictionsresponsibleforalertingandwarningofthegeneralpublicwithinDistrict.
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General Public Evacuation Maps and Brochures website
www.sjmap.org/evacmaps maintained by San Joaquin
Operational Area
• CountyofSanJoaquinAlertingandwarningwillbeconductedjointlybythesejurisdictionsthroughtheSJOAusingtheprocedurescontainedintheSJOAWarningAnnex(seewww.sjgov.org/oes).TheDistrictwillprovidearepresentativetotheOperationalArea(OA)andSJOAJointInformationCenter(JIC)toassistwithalertandwarningmessagesifrequested.EvacuationmapsandbrochuresforthepublicareavailableatadedicatedwebsitemaintainedbySJOA(SeeFigure2.1).ThesemapscontaininformationonreceivingalertsandwarningswithintheDistrictalongwithevacuationandsafetyinstructions.AccordingtoSanJoaquinCountyOES,noevacuationmapsexistsforthisDistrict,howevertheremaybeonedevelopedinthefuture.Checkthefollowinglink(seewww.sjmap.org/evacmaps)toseeifevacuationmapshavebeendeveloped.
2.4 FloodFightOperationsFloodfightoperations,includingleveepatrol,willbeconductedinaccordancewiththeproceduresinthisBasicPlanandthoseshownonAnnexA.AnnexAdisplaystheDistrict’sconceptofoperationsforemergencycommunications,patrol,floodfight,anddewateringoperations.ThisconceptofoperationsandresponseprocedureswillbemodifiedasneededbytheDistrictIncidentCommandertomeetthedemandsofactualemergencyconditions.PlansofjurisdictionswithresponsibilityforwarningandevacuationwithintheDistrictarereferencedonAnnexAaswellasinthisplan.
2.5 FederalandStateDisasterAssistanceTheDistrict’spolicyistomaintainmitigationandemergencyplansandprocedures,andthephysicalconditionofitsleveesatthelevelrequiredtobeeligiblefordisasterassistanceunderthefederalStaffordActandPL84-99programandtheCaliforniaDisasterAssistanceAct(CDAA).Emergencyoperationswillbeconductedanddocumentedincompliancewithconditionsofthoseprogramsforreimbursementofdisasterexpenses.TheDistricthasassigneditscontractengineeringfirmtomaintainnecessarydocumentationduringanemergencyandtoparticipateinanyavailableassistanceprogramsafteradisasteronbehalfoftheDistrict.ToensurethattheDistricttakesstepstoquicklyaccesstherecoveryprocess,theseactionsshouldbeconsideredifanincidentisimminentoroccurring:
• PL-84-99:o NotifyOAofPL84-99request,sendcopyofwrittenrequesto ContactDWRFloodOperationsCentero Follow-upcalltoUSACEDistrictofficethatarequestwasmadetoDWR
Figure2.1
ReclamationDistrict544 11 Revision12/14/2015EOP–BasicPlan
• StateandotherFederalprograms:o RequestSanJoaquinCountytoProclaimtheExistenceofaLocalEmergencyo NotifyDistrictadministrationwhentheProclamationisestablished
ReclamationDistrict544 12 Revision12/14/2015EOP–BasicPlan
Section3–OrganizationandAssignmentofResponsibilities3.1 OrganizationTheDistrictwilluseitspaid,contract,andvolunteerpersonnelasshownbelowtoperformitsresponsibilitiesinafloodemergency.
Districthiresadditionalstaffunderthejobdescriptionof“EmergencyLeveeWorker”forleveepatroloncemonitoringeffortsindicatethatconditionsforinitiatingleveepatrolwillbereached.EmergencyworkerswillworkunderthedesignatedDistrictIncidentCommander.
3.2 AssignmentofResponsibilitiesTheDistrictBoardofTrusteeshasmadethefollowingassignmentsofauthorityandresponsibilitytoensurethatneededemergencyactionscanbetakenpromptlyandefficiently.
3.2.1 MakeLegalandFinancialCommitmentsonbehalfofDistrictAnysingletrustee,theDistrictEngineer,DistrictSuperintendentortheDistrictCounsel/Secretaryareauthorized,oncetheBoardhasconcurredthatalocalemergencyisoccurring,to1)makealegalorfinancialcommitmentonbehalfofDistrictduringemergencyoperationsand2)purchaseadditionalfloodfightsuppliesormaterials.Thereisnolimittothecommitmentthatcanbemade.Anysingletrustee,theDistrictEngineer,ortheDistrictSecretarycantaketheseactionsuponrecognitionofathreattoleveeintegrityevenwithoutpriorBoardconcurrencethatalocalemergencyisoccurring,butinthiscasetheBoardmustbenotifiedoftheactionwithin24-hours.
PresidentofBoard
DistrictEngineer(KSN,Inc.)
EmergencyLeveeWorkers(hiredatZmeofemergency)
DistrictLegalCounsel/Secretary
BoardofTrustees(3Members)
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TheDistrictPresidentorCounsel/Secretarywillsignwrittencontractswithprivatevendorsorotherpublicagenciesstemmingfromemergencyactionsasdescribedabove.
3.2.2 RepresentDistrictinOperationalAreaEmergencyManagementCommitteeTheDistrictSuperintendentand/orDistrictEngineerareauthorizedandresponsibleforrepresentingtheDistrictatunifiedfieldcommandsasmaybeestablishedbytheSJOA.TheDistrictEngineerisalsoresponsibleforrepresentingtheDistrictattheSJOAmanagementcommittee.TheseDistrictrepresentativesmayspeakfortheDistrictinmattersoftheconditionofDistrictlevees,inputtoprotectiveactiondecisionsbeingmadebypublicsafetyagencies,andanyrequeststomodifyorconformDistrictresponsethatcomeoutofthemulti-agencycoordinationprocess.TheBoardPresidentwillissueaDelegationofAuthorityletter(seeAttachment2)confirminganddefiningthesespecificauthoritiesatthetimeofanemergencyandformallyidentifytheDistrictIncidentCommanderandDeputyIncidentCommanderuponreachingthetriggerconditiondescribedinSection2.2.3.
3.2.3 ProvidePublicInformationTheDistrictCounsel/SecretaryisauthorizedtospeaktothemediaonbehalfoftheDistrictaspartoftheSJOAJIC.
3.2.4 MaintainEmergencyEquipment,Supplies,andResourcesTheDistrictEngineerisauthorizedandresponsibleformaintainingDistrictequipment,supplies,andresourcesforemergencyresponse.TheEngineerwillensurethatsuppliesaremaintainedatinventorylevelssetbytheBoardoratanyminimumlevelsthatmaybesetbytheDepartmentofWaterResourcesguidanceorstatutes.
3.2.5 MonitorWaterConditions,Elevations,andForecastsTheDistrictEngineerisresponsibleformonitoringwaterconditions,elevations,andforecastsforthepurposeofidentifyingconditionswarrantingadditionalactionbeyondroutinefloodpreparednessasoutlinedinthisplan.
3.2.6 Activateand/orDirectDistrictPersonnelDuringEmergencyOperationsTheDistrictEngineerisauthorizedandresponsibleforactivatingDistrictpersonnelandresources,forrequestingorprovidingmutualaidassistancefrompublicagencies,andforsupervisingDistrictpersonnel,contractors,and/ormutualaidresourcesassignedtoDistrictfor1)leveepatrol,2)floodfightoperations,and3)Districtde-wateringoperations.TheBoardPresidentwillissueaDelegationofAuthorityletter(seeAttachment2)confirminganddefiningtheseauthoritiesasnotedinSection3.2.2.TheBoardwillusetheemergencyresolutiontemplate(SeeAttachment3)toproclaimalocalemergency.
3.2.7 DocumentExpenditures,EmergencyActions,andRequestsforMutualAidTheDistrictEngineerisauthorizedandresponsibleformaintainingnecessarydocumentationofemergencyexpenditures,damagetoDistrictinfrastructure,anduseofsupplyinventoriesinaccordancewiththerequirementsoffederalandstatedisasterassistanceprograms.
ReclamationDistrict544 14 Revision12/14/2015EOP–BasicPlan
TheDistrictEngineerisauthorizedandresponsibleforthepreparationandsubmissionofdisasterassistanceclaimsduringtherecoveryperiodthroughallfederalandstatedisasterassistanceprogramsthatmaybeapplicableandrelevanttoDistrictcosts.
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Section4–Direction,ControlandCoordination4.1 ManagementandControlofDistrictOperationsandCoordinationwithinDistrictDistrictpersonnelauthorizedandresponsibleforcarryingouttheactionsoutlinedinSection3,OrganizationandResponsibilities,willusethedirection,control,andcoordinationfacilitiesandprocessesdescribedinthissection.Communicationsandlogisticssystemsforcommand,coordination,andresponsearedescribedinSections5and6.DistrictpersonnelwillusetheNationalIncidentManagementSystem(NIMS),andtheStandardizedEmergencyManagementSystem(SEMS),toorganizeDistrictresponseactivities.DistrictpersonnelwillcomplywiththeproceduresoftheSanJoaquinCountyUnifiedFloodFightCommandtowhichtheDistrictisassigned,theSJOAMulti-AgencyCoordinationSystem(MACS)oranyother“asneeded”commandstructureputinplacebylocalofficialsforpurposesofinter-agencycoordination.
4.1.1. ManagementandPolicyTheDistrictshallmaintaindirectionandcontrolofDistrictoperationsduringemergencyperiods.TheDistrictBoardofTrusteesshallmeetandconferasdeemednecessarybythePresidentduringemergencyoperationstoperformtheirpolicymakingandfinancialresponsibilitiesduringemergencyresponseoperations.BoardmeetingswilloccurinthefieldorifneededattheofficeoftheDistrict.TheBoardPresidentwillissueaDelegationofAuthorityletter(seeAttachment2)uponreachingthetriggerconditionindicatedinSection2.2.3.
4.1.2 DistrictIncidentCommandTheDistrictwillappointoneincidentcommandertomanageallincidentsoccurringontheDistrictleveesystemasan“incidentcomplex”duringanysingledisastereventasallowedinNIMSprotocols.TheDistrictwilloperateona24-houroperationalperiod.
4.1.3 IncidentCommandFacilitiesTheDistrictdoesnotmaintainpre-identifiedfacilitiesforhostingemergencyactivitiesbeingundertakenbyDistrictpersonnel.TheDistrict’scounselhasfacilitiesformeetings.DistrictactivitieswillbeorganizedandcoordinatedinthefieldoratotherincidentcommandfacilitiesestablishedbypublicsafetyagenciesortheSJOA.
4.2 ManagementandCoordinationwithOtherJurisdictionsTheDistrictwillensurethatpropermanagementandcoordinationismaintainedwith1)otherpublicagenciesandjurisdictionsoperatingwithintheDistrict,2)neighboringreclamationdistricts,and3)theSJOA.Thefollowingprocedureswillbefollowedtoaccomplishthisfunction.
4.2.1 UnifiedFloodFightCommandPostTheCountyofSanJoaquinhasestablishedfourpre-plannedunifiedfloodfightcommandswithpre-identifiedcommandpostlocationstofacilitatecoordinationandmutualaidbetweenneighboringreclamationDistrictsandsupportingcity/county,state,andfederalagencies.TheDistrictEngineerwillreporttotheDistrict’sassignedunifiedfloodfightcommandtocoordinatethedevelopmentandimplementationofincidentactionplans.
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Unifiedsituationassessment,resources,andtacticalplanningofmulti-agencyfloodfightactivitieswilltakeplacewithinthisunifiedcommand.SeeUnifiedFloodFightCommandMapatwww.sjmap.org/oesfcm.ReclamationDistrict544isamemberoftheCENTRALDELTAUNIFIEDFLOODFIGHTCOMMANDestablishedbytheSJOA.TheCentralDeltaUnifiedFloodFightCommandmeetsatHoltStationonReclamationDistrict2116.TheboundariesandassignmentstothiscommandmaybeviewedontheSJCountyUnifiedFloodFightCommandMapavailableatwww.sjmap.org/oesfcm.SeeFigure4.1.
4.2.2 SanJoaquinOperationalAreaEmergencyOperationsCenterTheCountyofSanJoaquinmaintainsandhoststheSJOAEmergencyOperationsCenter(EOC)at2101E.EarhartAvenue,Stockton,intheRobertJ.CabralAgriculturalCenter.TherecouldbeotheremergencyfacilitiesestablishedundertheOA-EOClocatedinseparatelocations.TheOAMulti-AgencyCoordinationGroup(MACGroup)maybeactivatedtoassisttheEOCDirectorprioritizeincidentsforallocationofscarceresources,includingmutualaid,assistsPlanning/Intelligenceininformationsharing,andconductresourcecoordinationprocessesinaccordancewiththeproceduresmaintainedbySanJoaquinCountyOfficeofEmergencyServices.ThisgroupworkscloselywiththeOA-EOCLogisticsSection.TheSJOAPlanning/IntelligenceSectionwillprovidedisasterintelligenceandsituationalstatustoparticipatingjurisdictionsuponactivationinanemergency.ThisDistrictwillparticipateasneededinthisdisasterintelligenceandinformationsharingprocess.Seewww.sjgov.org/oesforrelevantSJOAplans.ReclamationDistrict544isasignatorytotheSJOAAgreementandassuch,itsDistrictEngineerwillparticipateinSJOAmulti-agencycoordinationprocessesandproceduresonbehalfoftheDistrict.GeneraltraveltimesfromDistricttotheSJOAemergencyoperationscenteris20-30minutes.DistrictrepresentativemayremotelycommunicatewiththeSJOAEOCthroughcellulartelephone.
4.2.3 State-FederalFloodOperationsCenterTheDepartmentofWaterResourceshasspecialauthorityunderWaterCodeSection128toassistreclamationDistrictswithfloodfightoperations.TheDepartmentofWaterResourcesmaintainstheState-FederalFloodOperationsCenter(FOC)toperformthesefunctionsandsupporttheoperationsofotherStateandFederalagencies.TheDistrictwillmaintaincommunicationswiththeFOCinordertoreceiveandprovideinformationwiththatfacilityandtorequesttechnicalassistance.TheDistrictwillcommunicatewiththefloodoperationscenterthroughtelephonesystemsoratCentralDeltaUnifiedFloodFightCommandmulti-agencycoordinationactivitieswhereFOCrepresentativesarepresent.
ReclamationDistrict544 17 Revision12/14/2015EOP–BasicPlan
Figure4.1Unified Flood Fight Commands
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4.2.4 SanJoaquinOperationalAreaJointInformationCenterPublicInformationtothegeneralpublicwillalsobecoordinated,planned,andcarriedoutthroughtheSJOAJIC.TheDistrictwillassistwithpublicinformationasrequestedthroughtheOA.Seewww.sjgov.org/oesforrelevantSJOAplansandprocedures.TheDistrictwillprovideaPublicInformationOfficer(PIO)asrequestedwhowillhaveauthoritytoapproveinformationreleases.TheDistrictPIOwillidentifythelocationandscheduleoftheJICfromtheSJOAPIOatthebeginningofthefloodevent.
ReclamationDistrict544 19 Revision12/14/2015EOP–BasicPlan
Section5-Communications5.1 CommunicationsOrganizationTheDistrictwillmaintainadequatecommunicationsequipmenttoimplementthisemergencyplan.Thissectionidentifiesequipmentand/orsystemsavailableforcommunications.
1. BetweenDistrictpersonnel,contractors,andotherstaffworkingunderDistrictsupervision
2. WithotherpublicagenciesoperatingwithintheDistrict3. WithneighboringReclamationDistricts4. WiththeSJOAEOC5. WiththeStateFloodOperationsCenter
5.2 DistrictCommunicationsTheDistrictdoesnotownoroperatecommunicationsequipment.TheDistrictwillrelyonpersonalcellphonesofitsstaffandtrusteestomaintaincommunicationsbetweentheBoardofTrustees,theDistrictEngineerandotherresponsestaffthatmaybehiredduringtheemergencyperiod.IntheeventoffailureofcellulartelephonesystemstheDistrictwillusemessengerstotransmitinformationbetweenitsstaffandotherjurisdictionsaswellasregularlyscheduledcoordinationmeetingsofthefieldunifiedcommandsandtheSJOAorganization.
5.3 CommunicationswithOtherJurisdictionsTheDistrictwillmaintaincommunicationswithotherjurisdictionsbycellulartelephoneandbyparticipationinmeetingsoftheCentralDeltaUnifiedFloodFightCommand.TheOAmayassignradioorphonecommunicationsequipmenttotheDistrictifthiswillprovidereliablecontact.
5.3.1 SanJoaquinOperationalAreaEOCTheDistrictwillmaintaincommunicationswiththeSJOAEOCbycellulartelephoneandparticipationinscheduledmeetingsoftheSJOAmanagementgroup.DistrictwillmaintaintelephonenumbersassignedbySJOAforusebyreclamationDistricts.
5.3.2 DepartmentofWaterResourcesState-FederalFloodOperationsCenterTheDistrictwillcommunicatewiththeFloodOperationsCenterbycellulartelephone.Additionalcommunicationsequipmentmayalsobeprovidedtoensurecontact.
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Section6-LogisticsandFinance/Administration6.1 MutualAidTheDistrictisasignatorytotheCaliforniaMasterMutualAidAgreementandtheSJOAAgreement.Districtpersonnelwillfollowtheprocessesoutlinedinthosedocumentsforrequestingandprovidingmutualaid.TheSJOAAgreementandSanJoaquinCountyOrdinanceshaveprovisionsallowingtheSJOALogisticsSectionandSanJoaquinCountyPurchasingAgenttoacquireandtransport,onbehalfoftheDistrict,resourcesrequestedbytheDistrict.Mutualaidrequestsfortechnicalassistanceandservices,floodfightcrews,suppliesandmaterials,andotherresourceswillbemadethroughtheSJOALogisticsSectionand/ortheOAPublicWorksMutualAidCoordinator.Seewww.sjgov.org/oesforOAplansandprocedures.
6.2 ResourcesSJOAmaintainsseventwenty-footcontainerswithfloodfightsuppliesthatthedistrictcandrawonthroughtheSJOAAgreement.InventoryofthatresourcecanbeobtainedfromSJOA.Inaddition,DWRstoresresourcesnearthePortofStockton.
6.3 ProcurementDistrictmaintainsstandardformsandprocessesforinitiatingandexecutingcontractswithappropriatelylicensedcontractorsinaccordancewithPublicContractCodeArticle60.5Sections(20920-20927)and(22050).TheDistrictmaintainsastandardcontractformforcontractsunder$25,000whichdonotrequireaformalpublicbidprocess.TheDistrictmaintainsaseparatecontractformforallcontractsforanyimprovementorunitofwork,orformaterialsorsuppliesover$25,000addingaformalbiddingprocesswherebytheDistrictshallberesponsibleforawardingtothetothelowestresponsive,responsiblebidderexceptasotherwiseprovidedbelow.
Intheeventofanyemergency,theDistrictmaynegotiateandawardacontractfortheconstructionofworktopreventdamageorrepairdamagedworkswithoutadvertisingforbidsandexpendanysumreasonablyrequiredintheemergency.Ifnoticeforbidstoletcontractswillnotbegiven,theDistrictshallcomplywithChapter2.5(commencingwithSection22050).
6.4 LogisticsFacilitiesSeeAnnexAforlocationsofpre-planneddeliverypoints,locationsofDistrictsupplies,andDistrictsupplystagingareasandpoints.
6.5 FinanceandAdministrationTheDistrictmaintainsfinancialandadministrativerecordsassociatedwithemergencyresponseinaccordancewith44C.F.R.Part13--UniformAdministrativeRequirementsForGrantsAndCooperativeAgreementsToStateAndLocalGovernments.Emergencyresponseandconstructionrecords,includingfieldreports,procurementandconstructionmanagementfilesaremaintainedbyboththeDistrictandtheDistrict’sengineerandareretainedasprescribedbythegrantauthority.Districtmaintainsasafetyplanforemployeesandworkrulesasappropriate.
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Section7-PlanDevelopmentandMaintenance7.1 PlanDevelopmentandMaintenanceTheDistrictCounsel/SecretaryandEngineerareresponsibleforoverseeingthedevelopmentoftheReclamationDistrict544EmergencyOperationsPlan.TheDistrictEngineerwillmaintaintheDistrictFloodContingencyMapwhichconstitutesAnnexAofthePlan.TheDistrictCounsel/SecretaryEngineerareresponsibleforperiodicreviewoftheDistrictEmergencyOperationsPlanandAnnexAtodeterminetheneedforrevisionsorupdates.TheDistrictBoardwillapprovethisplanwheninitiallycompleted.TheDistrictPresidentisauthorizedtoapproveroutineupdatesandrevisions.TheDistrictBoardwillreviewandre-approvetheEmergencyOperationsPlanandAnnexAatleasteverythreeyears.RevisedplansmustbereviewedandapprovedbyprotectedcitiesandtheCounty.
7.2 TrainingandExercisesTheDistrictwillmaintainatrainingprogramtoimplementthisemergencyoperationsplanandtomeetminimumfederalandstaterequirementsfordisasterreimbursement.AllDistricttrainingwillcomplywiththeNationalIncidentManagementSystem(NIMS)andtheStandardizedEmergencyManagementSystem(SEMS).TheDistrictEmergencyResponseandTrainingPolicyexplainstheDistricttrainingprogramindetail(SeeAttachment1).DistrictemployeeswillreceivetrainingontheDistrictEOP–BasicPlanandAnnexA.DistrictpersonnelwillparticipateininternalexercisesandexercisessponsoredbytheSJOAjurisdictions.
7.3 PlanEvaluationReclamationDistrict544personnelwillprepareawrittenAfter-ActionReport(AAR)afteranyDistrict-declaredemergencyaffectingDistrictlevees.TheDistrictCounsel/Secretaryisresponsibleforthepreparationofthisreport.TheBoardwillreviewandapprovetheAARwhichwillbrieflydescribeDistrictoperations,responseproblemsthatarose,anddamagesustainedbytheDistrict.TheAARwillalsocontainrecommendationsforimprovingDistrictemergencyoperationsinthefuture.TheBoardwillprovidedirectiontostaffastothepreparationofchanges,additions,orrevisionstotheDistrictemergencyoperationsplan.
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Section8-AuthoritiesandReferences8.1 FederalFederalCivilDefenseActof1950(PublicLaw920,asamended)
RobertTStaffordDisasterReliefandEmergencyAssistanceActof1988(PublicLaw93-288,asamended)
8.2 StateCaliforniaEmergencyServicesAct(Chapter7,Division1ofTitle2oftheGovernmentCode)
StandardizedEmergencyManagementSystemRegulations(Chapter1ofDivision2ofTitle19oftheCaliforniaCodeofRegulations
8.3 LocalOrdinanceCodeofSanJoaquinCounty1995,Title4–PublicSafety,Division3.–CivilDefenseAndDisaster,Section4-3008
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Attachment1ReclamationDistrict544EmergencyResponseandTrainingPolicy
ReclamationDistrict544BoardofTrusteesherebyadoptstheNationalIncidentManagementSystem(NIMS)fororganizingemergencyresponseactivities.TheBoardfurtherestablishesthefollowingemergencyresponseandtrainingpolicies.EmergencyResponseInanemergency,theDistrictBoardofTrusteesisresponsiblefordetermininggeneralresponsepolicyandperformingfinancialoversight.TheDistrictEngineerisresponsiblefororganizingDistrictresponseactivities,supervisinganyhiredstafforcontractorsworkingfortheDistrict,andforcoordinatingwithoutsideagencies.TheDistrictherebyestablishesthepositionofEmergencyLeveeWorkerforpurposesofhiringorre-assigningstaffatthetimeoftheemergencyforleveepatrol.NationalIncidentManagementSystemTrainingGuidanceInregardtomeetingnationaltrainingrequirements,theDistrictwillcomplywiththeprovisionsoftheNationalIncidentManagementSystemTrainingProgramManual,September2011andanysubsequentrevisionstothatdocument.TheDistrictwillalsocomplywithCaliforniaStandardizedEmergencyManagementSystem(SEMS)trainingrequirements.TheNIMSTrainingProgramManualindicatesthatfederaltrainingguidanceisnotabsoluteandthatorganizationsshouldtailortheirtrainingtothelevelofincidentcomplexitythattheirstaffwouldpotentiallymanage.AftercarefulreviewofthedefinitionsofincidentcomplexitylevelsshownonPage16oftheNIMSTrainingProgramManual,thisBoardhasdeterminedthatDistrictresponsibilitiestopatrolitsleveesandrespondtothreatstoleveestructuralintegritywouldrequireDistrictstafftomanageType4incidents.DistricttrainingrequirementsoutlinedbelowmeetNIMStrainingrecommendationsforType4incidents(pages17and18,NIMSTrainingProgramManual,September2011)andSEMStrainingrequirements.ReclamationDistrict544TrainingRequirementsTheBoardofTrusteesherebyestablishesthefollowingtrainingrequirementsforDistrictstaffinvolvedinfloodemergencyoperations.MembersoftheBoardofTrusteesshallcompletetheG-402,IncidentCommandSystemOverviewforExecutivesandSeniorOfficialsandtheSEMSExecutiveCourse.TheDistrictEngineershallcomplete,ataminimum,theSEMSIntroduction,ICS-100IntroductiontotheIncidentCommandSystem,ICS-200ICSforSingleResourcesandInitialActionIncidents,andIS-700NIMSAnIntroductioncoursestomeetType4incidentmanagementrequirements.Inaddition,theDistrictEngineershallcompleteIS-800National
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ResponseFrameworkandIS-701NIMSMACScoursetomeetinter-agencycoordinationresponsibilities.StaffhiredortransferredtoserveasEmergencyLeveeWorkersatthetimeofanemergencyshallreceivea2-hourRD1EmergencySafetyandNIMSCoursethatwillincludea60minutesummaryoftheSEMSIntroduction,ICS-100andIS-700coursesandspecificsafetyinformationfortheiremergencydutiespriortobeginningwork.ThispolicyisherebyapprovedbytheBoardofTrusteeson_____________________bythefollowingvote. By: _____________________________ ____________________________ Title ____________________________
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Attachment2ReclamationDistrict544DelegationofAuthorityLetter
Asof_______hrs,__________,Ihavedelegatedtheauthorityandresponsibilityforthe (Time) (Date)completemanagementoftheReclamationDistrict544______________________Incidentto (NameofIncident) ____________________________________________________________actingasDistrictIncident(NameofIndividuals)CommanderandDeputyIncidentCommanderrespectively.
Instructions
AsIncidentCommander,youareaccountabletomeandtheBoardofTrusteesfortheoverallmanagementofthisincidentincludingcontrolandreturntoDistrictstaffandcontractors.Iexpectyoutoadheretorelevantandapplicablelaws,policies,andprofessionalstandards.
Mygeneralconsiderationsformanagementoftheincidentare:
1. ProvideforsafetyofDistrictstaff.2. KeeptheBoardandBoardCounsel/Secretaryinformedofkeyactions,andthesituation.3. ComplywiththeRD1FloodSafetyPlananddocumentconditionsrequiringits
modificationMyspecificdirectionsandclarificationsofauthorityforthisincidentare:1.2.3.4. By: _________________________________ (President,BoardofTrustees) _________________________________ Date
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Attachment3EmergencyResolutionTemplate
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RESOLUTIONOFTHEBOARDOFTRUSTEESOFRECLAMATIONDISTRICTNO.____
RESOLUTIONNo.___
UponspecialnoticetoandconsentbytheTrusteesofReclamationDistrictNo____,oftheCountyof____,StateofCalifornia,anemergencymeetingoftheBoardofTrusteeswasheldatthedistrictofficesat[LOCATION]on[DAYandDATE]at[TIME].TheBoardagreesthatanemergencysituationexistswhichrequiresimmediateactionbytheDistrict.
[DESCRIPTIONOFEMERGENCYEVENT,JUSTIFICATION]
EMERGENCYDECLARATIONWHEREAS,thetrusteesofReclamationDistrict____haveconsideredtheconditionofthe
DistrictLeveesandthepotentialriskofgeneraloperationattheexpenseofpublicsafetyandagriculturalproduction;and
WHEREAS,theTrusteeshavenotedthattheSacramentoandSanJoaquinDeltaisandwill
continuetoexperiencehighwaterlevelsresultingfromheavyrainfallsandrunoff,andhighwinds;and
WHEREAS,theDistrictisexperiencing[DESCRIPTIONOFEMERGENCYEVENT];andWHEREAS,afterconsultationwiththeDistrictstaffandengineersafteravisualassessmentof
theconditionoftheDistrictleveeson[DATE(S)andTIME(S)],theDistrictfindsanddeclareson[DATE]thatanemergencysituationexistsandthatallnecessaryandrequiredworktoprotecttheDistrictandtheDistrict’sleveesshouldbecompletedattheearliestpossibledate.
NOW,THEREFORE,BEITRESOLVEDANDORDEREDbytheBoardofTrusteesofthe
ReclamationDistrictNo.____,asfollows:1. Asof[DATE]anemergencysituationexistswithintheDistrictandalongtheDistrict’s
levees,whichrequirestheDistricttoproceedimmediatelywiththeworktopreventthepossiblefloodingofthedistrict,andfailuretoitsleveesattheearliestpossibletime.
2. ThatthedistrictPresident,and/orstaffbeherebyauthorizedanddirectedtoacquire
suchmaterialsandequipmentandtoenterintocontractsnecessaryandappropriatetomeettheemergencyneedsofthedistrictinaccordancewithFloodSafetyPlan.
CERTIFICATION
I,__________________,PresidentandtrusteeforReclamationDistrict_____(District)dohereby
certifythattheaboveisatrueandcorrectcopyoftheresolutionwhichtheBoardofTrusteesoftheDistrictunanimouslyadoptedon[DATE].
Executedon_______________________,in___________,California.
___________________________ DistrictPresident