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© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
HP Records Manager 8.0Transforming records management for Information GovernanceSpeaker’s name
Date
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.2
The 6th largest software company in the worldHP Software: driving the new style of IT
Enterprise Security
HP Autonomy HP VerticaIT Operations Management
Driving the new style of IT
• Cloud / Hybrid
• Operations Analytics
• Service Anywhere
• Automation & orchestration
Built to disrupt the adversary
• Enterprise
• Application
• Infrastructure
Analytics at extreme scale in real-time
• High performance analytics
• Massive scalability
• Open architecture
• Optimized data storage
Harnessing 100% of human information
• Information analytics
• Information governance and management
• Marketing optimization
Applications Delivery
Management
Driving the new style of IT
• Agility
• Mobility
• DevOps
• Modern user interface
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.3
Harnessing the power of Human informationHP Autonomy
$1bn in annual revenue
+ 60 petabytes in private cloud storage
+ 80% market share in legal market workflow
+10,000 web content management customers
+20,000 augmented reality customers
+65,000 data protection customers
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.4
HP Autonomy’s vision
• Access and understand virtually any source of information on-premise and in the cloud
• A strategic pillar of HP’s HAVEn Big Data platform
• Non-disruptive, manage-in-place approach complements any organization
Social Media Video Audio Email Texts Mobile
Transactional Data IT/OTDocuments Search Engine Images
Harnessing the power of Human information
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.5
Powered by IDOL, the OS for Human Information
Social Media Video Audio Email Texts Mobile TransactionalData
Documents IT/OT Search Engine Images
Apps for Exploratory Information Analytics
Apps for Information Governance and Management
Apps for Marketing Optimization
HP Autonomy connectors
Developer/Partner
External/CloudHP Autonomy Enterprise
Applications
The OS for Human Information
Repositories
Information types
OS service layers 500+ functions
DigitalSafe SharePoint Hadoop
CRM
Jive
Exchange
Relational DB
ACA AeD
WorkSite HP Records Mgr MediaBin
Data Protector Connected LiveVault
Driven by advanced analytics to understand data in context from any source
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.6
HP Autonomy’s family of solutions
IDOL, the OS
Compliance
Litigation Readiness
Storage Optimization
Database Archiving
eDiscovery
Supervision
Legal Hold
Enterprise Search& Analytics
Voice of the Customer
Voice of the Worker
Media Intelligence
Video Surveillance
Big Data Analytics
Knowledge Mgmt
Content Access& Extraction
Records Mgmt
Legal Content Mgmt
Business Process Mgmt
Document Mgmt
Records Mgmt
Legacy Clean Up
Server Data Protection
Virtual Machine Data Protection
Remote & BranchOffice Data Protection
Endpoint DeviceData Protection
Cloud Data Protection
EnterpriseContent Mgmt
Archiving &eDiscovery
DataProtection
Web Experience Mgmt
Web Optimization
Search Engine Marketing
Marketing Analytics
Contact Center Mgmt
Rich Media Mgmt
AURASMA - Augmented Reality Mobile Experience
Digital Marketing Experience
Information Analytics
Information Management & Governance
MarketingOptimization
Hybrid
OEM
Software
Cloud
for Human Information
Big Data Cloud Mobility Security
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.7
Waves of technology followed by waves of information
The world has changed
695,000 status updates
98,000+ tweets
698,445 Google searches
1,820TB of data created
11million instant messages
168 million+ emails sent
YouTube
Viber
Qzone
Amazon Web Services
GoGrid
Rackspace
LimeLight
Jive Software
salesforce.com
Xactly
Paint.NET
Business
Education
Entertainment
Games
Lifestyle
Music
Navigation
News
Photo & Video
Productivity
Reference
Social Networking
Sport
Travel
Utilities
Workbrain
SuccessFactors
Taleo
Workday
Finance
box.net
TripIt
Zynga
Zynga
Baidu
Yammer
Atlassian
Atlassian
MobilieIronSmugMug
SmugMug
Atlassian
Amazon
AmazoniHandy
PingMe
PingMe
Associatedcontent
Flickr
Snapfish
Answers.com
Tumblr.
Urban
Scribd.Pandora
MobileFrame.com
Mixi
CYworld
Renren
Yandex
Yandex
Heroku
RightScale
New Relic
AppFog
Bromium
Splunk
CloudSigma
cloudability
kaggle
nebula
Parse
ScaleXtreme
SolidFire
Zillabyte
dotCloud
BeyondCore
Mozy
Fring Toggl
MailChimp
Hootsuite
Foursquare
buzzd
Dragon Diction
SuperCam
UPS Mobile
Fed Ex Mobile
Scanner Pro
DocuSign
HP ePrint
iSchedule
Khan Academy
BrainPOP
myHomework
Cookie Doodle
Ah! Fasion Girl
PaperHost
SLI Systems
NetSuite
OpSource
Joyent
Hosting.com
Tata Communications
Datapipe
PPM
Alterian
Hyland
NetDocuments
NetReach
OpenText
Xerox
Microsoft
IntraLinks
Qvidian
Sage
SugarCRM
Volusion
Zoho
Adobe
Avid
Corel
Microsoft
Serif
Yahoo
CyberShift
Saba
Softscape
Sonar6
Ariba
Yahoo!
Quadrem
Elemica
Kinaxis
CCC
DCC
SCMADP VirtualEdge
Cornerstone onDemand
CyberShift
KenexaSaba
Softscape
Sonar6
Workscape
Exact Online
FinancialForce.com
IntacctNetSuite
Plex Systems
Quickbooks
eBay
MRM
Claim Processing
Payroll
Sales tracking & Marketing
CommissionsDatabase
ERP
CRM
SCM
HCM
HCM
PLM
HP
EMC
Cost Management
Order Entry
Product Configurator
Bills of MaterialEngineering
Inventory
Manufacturing Projects
Quality Control
SAP
Cash Management
Accounts ReceivableFixed AssetsCosting
Billing
Time and Expense
Activity ManagementTraining
Time & Attendance
Rostering
Service
Data Warehousing
The InternetGigabytes
Client/ServerMegabytes
Every 60 seconds
IBM
Unisys
Burroughs
Hitachi
NECBull
Fijitsu
Mainframe Kilobytes
Mobile, Social, Big Data & The Cloud
Zettabytes
Yottabytes217 new mobile web users
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.8
Explosion of data
• Data doubling every 12-18 months
• New, unstructured data types to manage
• Storage growth is outpacing IT budget
Data everywhere
• 67% of users have three or more computing platforms
• Mobile, virtual, cloud joins physical
• Mobile endpoints are unprotected
Real-time access
• Always-on applications, users
• Consumerizationdrives expectations
• Availability, continuity move to forefront
Increased scrutiny
• Escalating industry and government regulations
• Litigation increasingly involving ESI
• Internal information mining needs
Too much data to govern effectively
The wave of information is too big to harness
The information governance challenge
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.9
How to harness the wave of information while ensuring compliance
Information governance concerns for the enterprise
How do I meet the increasing demands of global regulations and maintain compliance?
How do I make information accessible while ensuring its authenticity, accuracy and security?
How do I manage SharePoint content according to policy to reduce duplication, leakage and accidental loss?
How do I increase efficiency and productivity around information processes to improve business performance?
How do I reduce information footprint and associated costs to manage it?
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.10
Primary information governance objectives
Mitigate risk
Ad
dre
ss in
tern
al o
bje
ctiv
es
Lower costs
Increase productivity
Achieve IT efficiency
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.11
Information governance defined
HP Information Governance
A portfolio of modular solutions that help organizations access and understand human and computer-generated information without bias to repository or location, organize and control this data with a centralized policy engine, and intelligently manage and take action upon this data in accordance with business, legal/compliance, and data management objectives.
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.12
Information governance framework
Access & Understand Leverage & Take Action
Unstructured enterprisedata repositories
Structured enterprisedata repositories
Cloud-basedrepositories Data
Mobile & social media
Offline data repositories
Address business & operational objectives
Enterprise Content Management
Enterprise Search & Collaboration
Legacy Data Cleanup
Legal HoldsInformation Archiving
Records ManagementeDiscovery
Address legal & compliance objectives
Backup/Recovery
Enterprise Security
Address data management & security objectives
Centralized Policy Engine
Organize & Control
Administer data in place or in a consolidated repository
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.13
HP IDOL: the OS for human information
Single platform on which all HP IM products are built• Content from over 400 repositories
• Over 1,000 formats; 500 functions
IDOL understands the meaning of content
Proven scalable and reliable
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.14
HP ECM suite at a glance
Solutions to support information governance
IDOL - Content Integration/Enterprise Search
Improve productivity
Anywhere access Streamline operations
Reduce costs
Enhance satisfaction Reduce storage costs
Enable governance, compliance
HP TeleForm
Capture
HP Process Automation
Business Process Mgmt.
HP WorkSite
Document & Email Mgmt.
HP Universal Search
Search, KM and Analytics
HP Records Manager & HP ControlPoint
Records, Policy& Legal Hold
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.15
HP Records Management - a unified strategy
HP TRIM
Autonomy Records Manager
Meridio
iManage Records Manager
HP Records Manager
HP WorkSite Records Manager
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
trans·for·ma·tion
: a complete change, usually into something
with an improved appearance or usefulness
\ˌtran(t)s-fər-ˈmā-shən
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.17
HP Records Manager 8.0
HP Records Management - a unified strategy
• Next generation, scalable electronic document and records management solution
• Designed to meet the needs of Government and regulated industry
• Combining the best of HP TRIM, ARM & Meridio
• A cornerstone of HP’s Information Governance framework
Transforming Records Management for Information Governance
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.18
Transforming Records Management for Information Governance
HP Records Manager 8.0
Integrated Documents & Records
Manage-in-Place
Modern User Interface – HTML5
Extensive SharePoint Integration
Advanced Email Integration
Advanced Warehouse Integration
Configurable Storage Management
Simplify the management of all information
Manage information where it delivers most value
Intuitive secure access - anywhere anytime
Balance collaboration with information governance
Improve efficiency of email management
Streamline requests process - save time and money
Reduce information footprint and storage costs
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.19
HP Records Manager use cases supporting information governance
Transforming records management
Interactive Document Management
Custom Solutions
HP Records Manager
SharePoint Governance
ControlPoint Auto-Declare In-Place Management
WorkSiteCollaboration
SAP ArchiveLink
AIO Structured Records
Physical Records
COM/.NET SDK Services API
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.20
Transforming Records Management for Information Governance
HP Records Manager 8.0
Enables greater compliance with organizational and regulatory mandates for the management of business records from creation to disposal by:
• Simplifying access to enterprise information through a modern web interface across a range of devices
• Streamlining the capture, search and management of business information from any source
• Offering greater levels of configurability, desktop, workflow and integration tools to adapt to diverse business processes and information management needs
• Providing a secure records repository combined with extensive and more granular security and audit capabilities.
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.21
Transforming Records Management for Information Governance
HP Records Manager 8.0
Integrated records and document management• Manage both physical and electronic documents.
Manage in place or in a centralized, secure records repository• Apply holds to documents in external repositories or move to the secure records repository for centralized
management and control.
Modern uniform interface across devices• Utilize HTML5 technologies to provide a simple and uniform interface that automatically adjusts to different
devices such as laptops, tablets, and smart phones.
Extensive SharePoint integration• Integrate seamlessly with Microsoft SharePoint to deliver compliant records management for SharePoint
content and archiving of SharePoint sites.
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.22
Transforming Records Management for Information Governance
HP Records Manager 8.0
Advanced email integration• Leverage message and conversation ID’s to reduce duplication in Microsoft Outlook and Lotus Notes Mail.
Advanced request and warehouse integration• Request records stored either on premise or offsite at an external storage vendor. Requests can be made to
retrieve or return records on an ad hoc or recurring basis.
Global certification and standards• Designed to International standard of records management, ISO 15489:2001 and elements of ISO 16175:
Principles and Functional Requirements for Records in Electronic Office Environments.
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.23
Three key themes to support Information Governance
Transforming records management
Usability & access
Increasing adoption and productivity
• New modern interface simplifies access to information across a range of devices
• Enhanced email integration for MS Outlook and Lotus Notes
• Integration to WorkSite
Enterprise performance
Global scalability & improved efficiency
• Manage in place framework to apply hold to documents in external repositories
• Caching and tiered storage to balance need for highly responsive and fast document capture/retrieval with cost effective secondary storage
Corporate accountability
Extensive security and audit capabilities
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.24
Ease of deployment - reaching all users across the enterprise, on any device
Usability & access
• Zero install, no desktop deployment
• Latest HTML 5 technology
• Auto-adjusts layout to device form factor
• Designed for touch
Laptop TabletSmart Phone
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.25
Using business terminology on tailored forms
Usability & access
• Adaptable Terminology
• Adjustable Forms for Creation and Searching
• Match Forms to Users
• Easy to Administer
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.26
Hybrid document & records management - zero-install client use cases
Usability & access
• Check-in/Check-out, version control
• Search and retrieve information
• View electronic documents
• Creation of folders
• Filing documents into folders
• Print labels and reports
• Warehouse requests
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.27
Manage in place
Enterprise performance
Retain and manage active information where it provides the best business value
IDO
L Co
nn
ect
or
Fra
mew
ork
IDOL
ControlPoint
HP Records ManagerContent
repositories
Content repositories
Know what information you
have
Know where the information is
located
Know your information is
protected
Know the information is
managed appropriately
Manage in Place
• Content Creation
• Business Processes
• Collaboration
• Projects
• Events
Index, Analyze, Auto-Classify
De
clare
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.28
Storage and caching
Enterprise performance
Manage inactive records for long term authenticity, reliability, integrity and usability
Reduce Storage Cost
• Compression, Single Instancing, Tiered Storage
• Improved Performance
• Applications not choking with inactive data
• Long-Term Integrity
• Designed for Recordkeeping, WORM
• Simplified Management
• Access, Backup, Format Conversions, Redaction
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.29
Extending security and audit
Corporate accountability
Extensive security
• Levels, caveats and access
• Field level security
Extensive & granular audit
• Online & offline audit logs
• Before and after values captured
• Justification for the change
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.30
Proven performance, globally
Why HP Records Manager 8.0?
Unified enterprise document and records management • Electronic and physical
Scalable to the largest enterprises, yet adaptable to individual business processes• Proven enterprise scalability millions of records and 100,000’s users
Manage in place framework• Manage information where it delivers the most value
SharePoint integration at the object level• Records management and archiving of SharePoint content and sites.
A cornerstone of HP’s Information Governance framework• Extending information governance across all information, not just records.
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.31
HP’s ERMS total records inventory
Why HP Records Manager 8.0?
303,096,980 326,470,450
360,287,816 385,234,291
409,604,640
453,119,920 479,693,407
512,076,818
-
100,000,000
200,000,000
300,000,000
400,000,000
500,000,000
600,000,000
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct
FY10
FY11
FY12
FY13
This represents the amount of records we are managing in ERMS. Details from registered records report and added to prior stats.
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.32
Australia
United States
CanadaNew Zealand
United Kingdom
Mauritius
BotswanaSudanScotland
Northern Ireland
Trinidad
Malaysia
Zimbabwe
Ireland
KenyaSingaporeItaly
Brazil
South Africa
GermanyFrance
Customers around the world
Why HP Records Manager 8.0?
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
1,800 customers worldwideNearly 1.5 million daily users
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.34
Proven performance globally
Why HP Records Manager?
Simplifies the management of all information
Manages information where it delivers most value
Delivers intuitive secure access - anywhere anytime
Balances collaboration with information governance
Scales to the largest organization yet adaptable to individual processes
Reduces information footprint and storage costs
Is a cornerstone of HP’s Information Governance Framework
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.35
Transforming records management for Information Governance
Takeaways
•Non-compliance with regulatory requirements, information leakage or loss•Severe penalties and reputational damage
Safeguards business & executives
•Simplifies capture, access and security across a range of devices•Lifetime management of all business documents and records according to policy
Improves productivity, efficiency & profitability
•Delivers the right information to the right person at the right time. •Information is accessible, usable and secure according to policy regardless of volume &
location
Improves business agility and decision making
•Removes the burden of records management responsibility from SharePoint users•Automates the capture and management of SharePoint content according to pre-
defined business rules
Provides governance for SharePoint content
© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Thank you
For more information visit:
www.autonomy.com/products/hp-records-manager