Date post: | 21-Dec-2015 |
Category: |
Documents |
View: | 215 times |
Download: | 1 times |
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
1
Academic Personnel Systems: RECRUIT
Please silence cell-phones.
There will be a question and answer session at the
end of the presentation.
Please hold your questions until that time.
‘Recruit’ OverviewNovember 29, 2005
Section Contents:
2
Academic Personnel Systems (APS)
Network & Academic Computer Services (NACS)
Donald Bren School of Information and Computer Sciences
McDonnell Douglas Engineering Auditorium
November 29, 2005
1:00pm - 3:00pm
Academic Personnel Systems (APS)Academic Personnel Systems (APS)
RECRUITOverviewRECRUITOverview
Academic Personnel Systems http://www.ap.uci.edu/
‘Recruit’ OverviewNovember 29, 2005
Section Contents:
3
ContentsContentsSection 1: Introduction
Section 2: Staff Administrator’s Perspective
Section 3: Applicant’s Perspective
Section 4: Reviewer’s Perspective
Next Steps
Acknowledgements
Academic Personnel Systems http://www.ap.uci.edu/
‘Recruit’ OverviewNovember 29, 2005
Section Contents:
4
Section 1: IntroductionSection 1: Introduction
What is RECRUIT?
What will RECRUIT do for me?
Why should I use RECRUIT?
RECRUIT Allows Staff Administrators to…
RECRUIT Allows Applicants to…
RECRUIT Allows Faculty to…
Section Contents:
Academic Personnel Systems http://www.ap.uci.edu/
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
5
What is RECRUIT?What is RECRUIT?
RECRUIT is a program for managing the faculty recruitment
process that allows candidates to apply electronically and
enables reviewers to see candidate files online
Section 1: Introduction
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
6
What will RECRUIT do for me? Why should I use it?What will RECRUIT do for me? Why should I use it?
RECRUIT greatly reduces time spent coordinating the faculty
recruitment process
RECRUIT links applicants directly to the FAST OEOD survey
and significantly increases survey response rates
RECRUIT incorporates other helpful features, such as printable
colloquia announcements and visit schedules
RECRUIT allows you to print an applicant list for the search
documents
RECRUIT saves a lot of paper and reduces the need to retain
paper files
Section 1: Introduction
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
7
RECRUIT allows Staff Administrators to…
RECRUIT allows Staff Administrators to…
Create recruitment positions and assign users and access levels
Set and extend deadlines for accepting applications and modifying file information
Easily view candidate files and documents Easily upload candidate materials to the file when not
uploaded directly by the candidate or reference Designate candidate short list or decision status Cut and paste candidate biographies and colloquia abstracts
into a viewable and printable format Input visit day schedules into a viewable and printable format Print file documents for the appointment dossier Download data for reports and mail merges Archive applicant files electronically
Section 1: Introduction
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
8
RECRUIT allows Applicants to…RECRUIT allows Applicants to…
Apply electronically, using a direct link from your posted web
advertisement
Upload and revise application materials
Be linked directly to the FAST OEOD survey
Check on the status of their application and the receipt of
letters of recommendation
Request help via an email link from the program
Section 1: Introduction
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
9
RECRUIT allows Faculty Reviewers to…RECRUIT allows Faculty Reviewers to…
Review electronic candidate files online 24/7
Print their own candidate documents (if necessary)
Post their comments to the file
Conduct fewer search committee meetings
View colloquia information and visit schedules online
Section 1: Introduction
‘Recruit’ OverviewNovember 29, 2005
Section Contents:
10
Section 2: Staff Administrator’s PerspectiveSection 2: Staff Administrator’s Perspective
Login
RECRUIT Administrator’s Homepage
Create/Edit Position Screen
Access Control for a Position
Review Position Members Screen
Position page and Field Customization box
Applicant File
Applicant Documents
Manage Applicant Files
Status Screen with Menu
Visit/Seminar Information and Create Visit/Colloquium Information Screens
Comments
Section Contents:
Academic Personnel Systems http://www.ap.uci.edu/
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
11
LoginLogin Use UCI network ID & password to login
Section 2: Administrator’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
12
RECRUIT Administrator’s HomepageRECRUIT Administrator’s Homepage Staff administrators can perform a variety of functions by
clicking on the underlined listings on the homepage
Section 2: Administrator’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
13
Create/Edit Position ScreenCreate/Edit Position Screen Staff Administrators create positions and enter information to
manage the recruitments
Section 2: Administrator’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
14
Access Control for a PositionAccess Control for a Position Chairs and Editors have departmental access and can perform
limited functions Reviewers have view-only access, but can also post
comments to the file
Section 2: Administrator’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
15
Review Position Members ScreenReview Position Members Screen It is easy to check user access for each position
Section 2: Administrator’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
16
Position page and Field Customization boxPosition page and Field Customization box All Applicants are listed on the position page Users can customize the page to show only those fields that
are relevant to them Users can sort the Applicant list by field Staff Administrators can hide certain files from view or move
Applicants from one position to another
Section 2: Administrator’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
17
Applicant FileApplicant File Each Applicant file shows basic information and supporting
documents Applicant can include URL pointer to a web site for additional
publications or supplemental materials
Section 2: Administrator’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
18
Applicant DocumentsApplicant Documents Selecting a document allows you to view the document
without leaving the RECRUIT system
Section 2: Administrator’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
19
Manage Applicant FilesManage Applicant Files Staff Administrators can easily upload electronic documents
Section 2: Administrator’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
20
Status Screen with MenuStatus Screen with Menu Candidate status can be designated by the Administrator,
Chair, or Editor
Section 2: Administrator’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
21
Visit/Seminar Information and Create Visit/Colloquium Information ScreensVisit/Seminar Information and Create Visit/Colloquium Information Screens
Staff Administrators or Editors can input the visit date
Candidate abstracts and biographies can be cut and pasted into the program
Staff Administrators or Editors can create and edit a candidate visit schedule
Both the visit schedule and colloquium flyer can be viewed online or as a formatted, printable page
Section 2: Administrator’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
22
CommentsComments Comments can be added regarding the candidate’s file status
Section 4: Reviewer’s Perspective
‘Recruit’ OverviewNovember 29, 2005
Section Contents:
23
Section 3: Applicant’s PerspectiveSection 3: Applicant’s Perspective
Applicant Login
Applicant Information
Applicant Status/Main Menu
Application File Management
Applicant References
Application Completion & Assistance
Requesting Letters of Reference
Adding References
Application Complete
FAST OEOD Survey
Section Contents:
Academic Personnel Systems http://www.ap.uci.edu/
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
24
Applicant LoginApplicant Login Applicant views faculty position on the department website Clicks “Apply now” Applicant creates own “Username” & “Password,” then
selects position to apply for
Section 3: Applicant’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
25
Applicant InformationApplicant Information Applicant completes basic required
information
Section 3: Applicant’s Perspective
Contact Information
Current Affiliation
Current Job Title
Degree Information
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
26
Applicant Status/Main MenuApplicant Status/Main Menu Menu displays current status of application Provides access to edit or obtain help Application status is current as data is added or deleted
Section 3: Applicant’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
27
Applicant File ManagementApplicant File Management Applicant uploads:
CV Cover Letter Statements of Research & Teaching Optional publications or supplemental materials
Section 3: Applicant’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
28
Applicant ReferencesApplicant References Applicant provides names of references Applicant can look to see when letters have been received
Section 3: Applicant’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
29
Application Completion & AssistanceApplication Completion & Assistance Once all required materials are submitted, application status
is complete Simple web format for requesting assistance
Section 3: Applicant’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
30
Requesting Letters of ReferenceRequesting Letters of Reference Applicant must request letters
of reference
Instructions, URL, & “Token”
provided
Section 3: Applicant’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
31
Adding ReferencesAdding References To provide a letter of recommendation, the Applicant’s
Reference logs in Uploads letter from instructions Applicant sent via email Confirmation is provided once letter is uploaded
Section 3: Applicant’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
32
Application CompleteApplication CompleteSection 3: Applicant’s Perspective
Applicant receives instructions to click on URL for FAST OEOD survey once application is complete.
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
33
FAST SurveyFAST Survey
‘Recruit’ OverviewNovember 29, 2005
Section Contents:
34
Section 4: Reviewer’s PerspectiveSection 4: Reviewer’s Perspective
Main Menu
Position Details
Applicant Information
Application Documents
Application References
Application Status & Visit Details
Viewing Comments
Section Contents:
Academic Personnel Systems http://www.ap.uci.edu/
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
35
Main MenuMain Menu Listing of open
positions is displayed
Clicks on position to
view Applicants
Section 4: Reviewer’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
36
Position DetailsPosition Details Basic applicant information is displayed
Section 4: Reviewer’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
37
Applicant InformationApplicant Information Select an applicant
Background information appears first
Section 4: Reviewer’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
38
Applicant DocumentsApplicant Documents Applicant documents are displayed on the Applicant info page
Click on “Filename” to view a particular document
Section 4: Reviewer’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
39
Applicant ReferencesApplicant References Letters of reference displayed
Click on “Filename” to view
Section 4: Reviewer’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
40
Applicant Status & Visit DetailsApplicant Status & Visit Details Reviewers can see Applicant’s status
Visit date & details are available
Section 4: Reviewer’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
41
Viewing CommentsViewing Comments Reviewers can add comments
Comments from other reviewers are viewable
Section 4: Reviewer’s Perspective
‘Recruit’ OverviewNovember 29, 2005
Section Contents:
42
Next StepsNext Steps
Timeline for next steps:
Unveiling
Training
Attaching FAST OEOD Survey & Search Activities Statement
Phase II
Academic Personnel Systems http://www.ap.uci.edu/
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
43
AcknowledgementsAcknowledgements
Linda Halsey Arias - Coby Bassett - Bill Cohen - Peggy Munhall
John Clark - Deborah Heck - Gabor Mester - Thuy Thirawankanok
‘Recruit’ OverviewNovember 29, 2005
Section Contents:
44
Thank you!Thank you!
Thank you for attending this presentation.
Stay tuned for more information in Winter 2006!
Academic Personnel Systems http://www.ap.uci.edu/