JOB SUMMARY

Post Title Finance & Performance Analyst (12 months secondment / fixed term)Job Family Organisational

support officerPay Range

6 Line Manager to others?

No Role profile ref

OS06O DMA Level

1

Service Area Strategic Finance / Integrated/Client TransportLine Manager Senior Accountant New Role? YLocation County HallJob PurposeTo provide financial advice, support and analysis to the Head of Integrated/Client Transport, Head of TEE Finance and TEE BU Finance team on procurement and commissioning and service developments, service planning and budget management issues, both revenue and capital. To provide performance and financial data to support the Children’s Services (Education) and Adult Social Care Senior Management Teams, Budget holders and Heads of Finance as appropriate.

Job Context (key outputs of team / role to provide some specific examples of role profile accountabilities) 6-8 bullet points max Monthly monitoring of spend against budget and forecast outturn covering Routewise and non-Routewise

budget elements; to be timely, accurate and bring together financial and available cost driver information / activity data; including analysis of why forecasts are changing (variance analysis)

Monthly monitoring and reporting on key contract management, contract novations, SLAs and supplier Performance Management and KPIs and the issue of supplier Penalty Points and Default Charges

Co-ordinate and undertake as required, the Financial evaluation of suppliers applying to be on DPS and the annual financial standing assessment thereafter.

Monthly reporting of orders / commitments placed by Provider (Pro-contract and Routewise) and actual spend against contracted amounts for each contract / Provider.

Monthly report of number of new clients and client cessations, reconciliation of client data / numbers Monthly reporting of financial information (actual spend / forecast) by Client eligibility for the Budget holders

including activity data (number of clients) Produce appropriate year-end accruals for income and expenditure Reconcile and authorise the upload files and management of client income (billing and refunds) Monthly monitor of SEN LAC children information and confirm actual and predicted cost with SEN for billing to

/ from the OLEAs for invoicing and forecasting purposes Provide oversight of Financial Administration processes and improve:

o Invoice process / payment cycle (including access to original invoice directly from SAP)o New supplier set up and de-commissioning process

Support the corporate MTFP and Budget setting process, both independently and alongside members of the TEE Finance Team, supporting financial modelling required to ensure that the proposals are achievable within the timescales given, raise any queries/issues in a timely manner to ensure they hit the Council ‘s budgets in the correct time frame; and track the delivery of MTFP savings

Work with the Client Transport team, Policy and Budget holders to identify future / further savings and model financial impact of Policy developments

Draft reports to CMT / Budget Boards as appropriate bringing together in-year budget monitoring, delivery of savings and future years’ financial issues and develop and monitor (where needed) action plans to manage in-year and ongoing budget pressures

Consult and set appropriate fees & charges; coordinate timely update with Education Service area to ensure Cabinet sign off occurs before 1st March annually so that fees & charges can be published at the same time as when secondary school places allocations are released

Provide professional technical financial advice, support and guidance to Heads of Service, Cost Centre Managers, Strategic Finance Team and other officers within the Council

Develop effective working relationships with relevant internal customers and partners, including other Local Authorities, other Council service areas and other relevant bodies;

Undertake benchmarking and financial analysis to support the decision making process for the organisation

Support the review of financial processes within the BU and throughout the organisation, identifying opportunities to make them more effective and/or efficient;

Deliver other work commissioned from the Head of Integrated/Client Transport and Head of TEE Finance as

Job Summary Form March 2016

JOB SUMMARYrequired.

Knowledge, Skills and Experience (N.B. Only Essential criteria taken into account for job evaluation purposes)Role Profile requirements. Job specific examples.

(if left blank refer to left hand column)Essential Desirable

Appropriate knowledge of accounting best practice and processes;

Supporting budget monitoringCarry out year-end closedown and working papers

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Ability to model, analyse and interpret financial data and present to non-financial managers;

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Collate, process, analyse information using authoritative knowledge of the appropriate systems and best practices. Ensure all financial transactions / records are processed in accordance with Financial Regulations and maintained correctly and accurately

Monthly monitoring and financial assurance support

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Good planning and organisational skills, with ability to prioritise and co-ordinate workloads, monitor and evaluate work, to ensure standards, outcomes and deadlines are achieved.

Assist in provision of budget management information.Carry out year-end transactions

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Experience of supporting non-financial managers to manage their cost centre and project budgets; identify issues for further review, develop / improve services, processes and best practice

Supporting and reporting on budget monitoring process.Provide CCM's with appropriate training and review of existing practices and procedures

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Good knowledge and understanding of service provision and relevant process, systems, policies and procedures to support service provision. Contribute to service / business planning. To provide assurance on service /project budgets within specialist area.

Provide relevant budget information to support process

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Excellent ICT skills including use of Microsoft applications, data management systems and specialist systems such as SAP

To be able to produce reports and data analysis

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Ability to work independently to provide support and assistance to budget holders. Identify problems, develop and recommend solutions through reference to knowledge and skills acquired and original thinking within guidelines and procedures; escalate problems where necessary.

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Excellent communication & interpersonal skills with ability to engage effectively with a range of audiences & explain specialist information in a way which a non-specialist can understand

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Qualifications:Qualified or part-qualified AAT with significant relevant experience.

Role Profile requirements. Job specific examples. Essential Desirable

Job Summary Form March 2016

JOB SUMMARY(if left blank refer to left hand column)

Minimum 3 years in a budget management/analysis role

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Educated to A Level or equivalent √

Decision Making Accountability

Budgets:Is the role directly responsible for managing a budget? (please specify size and type of budget)

NoThe role is not a cost centre manager / budget manager than therefore not directly responsible for a budget but will support that Head of Service / Cost centre manager in providing the financial information to manage gross budgets of around £20m

Is the role responsible for monitoring a budget (monitoring of a delegated budget under management direction)? (please specify size and type of budget)

This post will assist in the monitoring of budgets across Children’s, Adults and TEE totalling around £20m gross

Planning and Decisions:What sort of deadlines does this person work to? Specify short, medium, long term

Majority being short to medium term.

Is this post responsible for forward planning? Specify to what extent e.g. 6 months or 3-5 year planning

Own work within monthly catch ups

Approximately how many posts are under the role’s reporting line? (including those that are managed directly and indirectly)

None

Which key stakeholders does the post holder have to work with to be successful in their role?

Head of Integrated/Client Transport and Client Transport team, Head of TEE Finance and TEE Finance team, Children’s Services and Adult Social Care Heads of Service, Budget Managers, Service Desk, Finance colleagues including Business Support.

What are the top 3 key decisions the post holder would be responsible for?

Providing recommendations to budget managers in relation to budget monitoring including forecasts. Providing recommendations to solve problems and finance issues to Budget manager, Head of

Integrated/Client Transport, the Head of Finance and senior management. Technical judgements and decisions around expenditure and challenge of third party contracts and spend

What decisions are referred to the line manager?

Recommendations and escalation to line manager where required, judgement required in relation to key issues to escalate.

Contacts:With whom does this post have regular work contact?

Client Transport team and TEE Finance team Children’s Services and Adult Social Care managers

For what reason? # delete as applicable and supply more informationReceiving or giving information? Y

Job Summary Form March 2016

JOB SUMMARYGiving professional advice? Y

Negotiation? Y If Yes please give an example:

Getting managers to be accountable for budgets Adjustments to budgets, forecasts

Where this is an existing post, please identify the changes to the post since it was last evaluated:

The job involves travel for business purposes: May require attendance at meetings at off site locations.

Job Summary Form March 2016