RECRUITMENT ,
SELECTION &
INDUCTION
Definition and Meaning of Recruitment
According to Edwin B. Flippo,“ Recruitment
is the process of searching the candidates
for employment and stimulating them to
apply for jobs in the organization ”
Meaning:
• Recruitment is the activity that links the
employers and the job seekers.
• A process of finding and attracting capable
applicants for employment
A process of finding and attracting capable
applicants for employment. The process begins
when new recruits are sought and ends when
their applications are submitted. The result is a
pool of applications from which new employees
are selected.
It is the process to discover sources of
manpower to meet the requirement of staffing
and to employ effective measures for attracting
that manpower in adequate numbers to
facilitate effective selection of an efficient
working force.
Recruitment needs are of three types
PLANNED
the needs arising from changes in organization and retirement
policy.
ANTICIPATED
Anticipated needs are those movements in personnel, which an
organization can predict by studying trends in internal and
external environment.
UNEXPECTED
Resignation, deaths, accidents, illness give rise to unexpected
needs.
IMPORTANCE OF RECRUITMENT
• Attract and encourage more and more candidates
to apply in the organisation.
• Create a talent pool of candidates to enable the
selection of best candidates for the organisation.
• Recruitment is the process which links the
employers with the employees.
• Increase the pool of job candidates at minimum
cost.
• Help increase the success rate of selection
process.
Recruitment ProcessRecruitment Process
1. Identify vacancy2. Prepare job description
and person specification
3. Advertising the vacancy
4. Managing the response
5. Short-listing
6. Arrange interviews
7. Conducting interview
and decision making
SOURCES OF RECRUITMENT
•Walk-ins
•Employee referrals
•Advertising
•Educational associations
•Professional agencies
•E-recruitment (general recruitment agents/ companies’ own sites)
•Word-of-mouth
External SourcesExternal Sources
FACTORS AFFECTING
RECRUITMENT
Trends are being seen Trends are being seen in recruitmentin recruitment
• Outsourcing
• Poaching
• E-Recruitment
“E-Recruitment The buzzword and the latest trends in recruitment is the
“E-Recruitment”. Also known as “Online recruitment”, it is
the use of technology or the web based tools to assist the
recruitment process. The tool can be either a job website
like naukri.com, the organisation’s corporate web site or
its own intranet.
The internet penetration in India is increasing and has
tremendous potential. According to a study by NASSCOM –
“Jobs is among the top reasons why new users will come
on to the internet, besides e-mail.” There are more than
18 million resume’s floating online across the world.
The two kinds of e- recruitment that an
organisation can use is –
Job portals –posting the position with the job description
and the job specification on the job portal and also
searching for the suitable resumes posted on the site
corresponding to the opening in the organisation.
Creating a complete online recruitment/application section
in the companies own website. - Companies have added an
application system to its website, where the ‘passive’ job
seekers can submit their resumes into the database of the
organisation for consideration in future, as and when the
roles become available.
SelectionAccording to Thomas stone “Selection is the process of
differentiating between applicants in order to indentify
and hire those with a greater likelihood of success on the
jobs. ”
In simple words……
It is the functions performed by the management of
selecting the right employees .After identifying the
sources of human resources, searching for prospective
employees and stimulating them to apply for jobs in an
organization .
The objective of the selection decision is to choose the
individual who can most successfully perform the job
from the pool of qualified candidates.
Selection Process FlowchartSelection Process FlowchartJob analysis
Recruitment
Application form
Written examination
Group Discussion
interview
Medical examination
Reference checks
Line managers decision
Differentiation between recruitment and Differentiation between recruitment and
selectionselection RecruitmentRecruitment
1. It the process of searching
the candidates for
employment and stimulating
them to apply for jobs in the
organization.
2. The basic purpose of
recruitments is to create a
talent pool of candidates to
enable the selection of best
candidates for the
organization, by attracting
more and more employees
to apply in the organization.
SelectionSelection
It Involves the series of
steps by which the candidates
are screened for choosing the
most suitable persons for
vacant posts.
The basic purpose of selection
process is to choose the right
candidate to fill the various
positions in the organization.
3. Recruitment is a
positive process i.e.
encouraging more and
more employees to
apply .
4 Recruitment is
concerned
with tapping the
sources of human
resources.
5 There is no contract of
recruitment established
in recruitment
3.Selection is a negative
process as it involves
rejection of the unsuitable
candidates.
4 Selection is concerned
with selecting the most
suitable candidate through
various interviews and
tests.
5 Selection results in a
contract of service
between the employer and
the selected employee.
Importance of Recruitment
and Selection• Helps to get a proper candidate.
• Help to increase success rate or individual
& organization.
• Help to reduce the probability of turnover
• Helps to get organizations legal and social
obligations.
• Helps to increase organization and
individual effectiveness.
Orientation is the process of acquainting new
employees with the organization. Orientation topics
range from such basic items as the location of the
company cafeteria to such concerns as various
career paths within the firm.
Hence we can say that induction or orientation is
the process through which a new employee is
introduced to the job and the organization.
In the words of Armstrong, induction is "the process
of receiving and welcoming an employee when he
first joins a company and giving him the basic
information he needs to settle down quickly and
start work.
Definition: Orientation is a systematic and planned introduction of employees to their jobs, their co-workers and the organization.
It is also called as Induction.
Orientation is designed to provide a new employee with the information he/she needs to function comfortably and effectively in the organization.
Should be a process, not an event.
To reduce start up costs (associated with job learning)
To reduce anxiety
To reduce employee turnover
To save time for supervisor & colleagues
To Develop Realistic Job Expectations and Job Satisfaction
The idea is to make the new employees feel ‘at home’ in the new environment
Expedite proficiency
Enhance adjustment to work group and norms
Encourage positive attitude
The terms and conditions of employment
It helps a new employ to know the job, its content, policies, rules and regulations.
The people with whom he is supposed to interact. .
Steps In Induction Programme Welcome to the organization
Explain about the company.
Show the location, department where the new recruit
will work. .
Give the company's manual to the new recruit.
Provide details about various work groups .
Give details about pay, benefits, holidays, leave, etc.
Emphasize the importance of attendance or
punctuality.
Explain about future training opportunities and career
prospects.
Clarify doubts, by encouraging the employee to come
out with questions.
The areas covered in employee induction programme may be stated as follows -
CONTENT of induction
About the Organisational
o History of company
o Names and titles of key executives.
o Employees' title and department.
o Layout of physical facilities
o Probationary period
o Products/services offered
o Overview of production process
o Company policy and rules
o Disciplinary procedures
o Safety steps
o Employees' handbook
Employee benefits
o Pay scales, pay days
o Vacations, holidays
o Rest pauses
o Training Avenues
o Counselling
o Insurance, medical, recreation, retirement benefit
Job duties
Job location
o Job tasks
o Job safety needs
o Overview of jobs
o Job objectives
o Relationship with other jobs
1 employee handbook and orientation program.
2.Communicate pride in the company by giving each new employee an item with the company logo on it.
3.Encourage communication, and a sense of importance, by inviting new employees to have coffee or lunch with the company owner or a senior manager.
4. Encourage new employees to sample the product and or service that the company sells (i.e. Some restaurants offer new employees a complimentary meal).
5. Reduce the stress of starting a new job by pairing new employees with a buddy (a more senior or experienced team member) that can help coach them through the first few weeks on the job.
Here are some ideas to consider, when devising the orientation program:
1.The MIND thinks in IMAGES… not WORDS!
2.Repetition is Key… Repetition is Key… Repetition is Key.
3.Employee is most excited on the first day of work. You need to keep that excitement alive for as long as possible!
Games can provide for an informal and fun orientation.. For example: Photo match after the tour
Too much paperwork
high Cost to company
Only expenditure no income
Information overload
Too much “selling” of the organization
Too much one-way communication
Difficult for the employee to relate