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“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks .”
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
“Strategic Ways to Save
Money in Your District
Using Cooperative
Purchasing”
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
Agenda
1. About TIPS-USA
2. About Cooperative Purchasing
3. Value of Cooperative Contracts
4. TIPS Website (Due Diligence)
5. How Can TIPS Help?
6. Best Practices
7. Next Steps
8. Group Q & A
The Interlocal Purchasing System (TIPS)
• TIPS is a leading national purchasing cooperative.
• Makes public sector purchasing easy.
• Makes public sector purchasing compliant.
• Makes public sector purchasing economical.
Leading National Purchasing Cooperative
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
The Interlocal Purchasing System (TIPS)
• TIPS is a public agency, Region 8 ESC, other agencies
can piggyback TIPS competitively bid and awarded
contracts to satisfy the public legal procurement process.
• Legal in all 50 states.
• www.TIPS-USA.com has everything to use your contract.
Leading National Purchasing Cooperative
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
What is TIPS?
• TIPS is a public purchasing cooperative that competitively bids and awards contracts for the procurement of goods, services and solutions for public agencies.
• Over 4,700 Members Nation-wide• Over 100 Contract Categories• Over 1,000 Companies under Contract
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
TIPS Mission
Our mission is to serve our members by providing best in class cooperative purchasing contracts and best value for TIPS members through:
Quality cooperative contract process.Best in class member and vendor support.Legal support for competitive purchasing laws. The best team to meet the needs of the TIPS members and vendors.Timely response by telephone and email to agencies and vendors.
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
Why TIPS?
•Choosing Cooperative Purchasing as a strategy to work with vendors is a great business decision to save money, time and ensure compliance.
•Mitigate risk- Contract Retention/ Contract Acquisition
•Provide school districts, universities, colleges, cities, counties and other governmental agencies opportunities for greater efficiency and economy in acquiring goods and services.
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
Who Can Participate?
• Target Member Organizations- K-12 school Districts - Charter Schools
- Private Schools / Daycare Centers - Colleges & Universities (State and Private)
- Cities / Municipalities - Counties / Parishes
- Churches - Charitable Organizations
- State Agencies - Emergency Services Districts
Other entities with legislated purchasing / bidding requirements
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
Member Goals
TIPS goals is to advance the mission of our member agencies through cooperative purchasing with the value systems of contracts.
• K12 - ED's mission is to promote student achievement and preparation for global competitiveness by fostering educational excellence and ensuring equal access.- US DOE
• Municipal- Cities/Counties 1) Public Safety 2) Economic Vibrancy 3) Clean, Healthy Environment 4) Culture, Arts, and Recreation 5) Education Enhancements 6) Efficient, Effective Economical Government (E3)
What is a Cooperative?About Cooperative Contracts
“Cooperative Procurement refers to combining requirements of public agencies to leverage the benefits of volume purchases, delivery and supply chain advantages, best practices, and the reduction of administrative time and expenses.” - NIGP
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
What is a Cooperative?
Quite simply, a cooperative contract allows you negotiate pre-competed contracts, verses bidding again.
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
The Goals of Procurement
“The primary role of public procurement is to obtain quality goods and services to support effective and efficient government ensuring the prudent use of public funds.” NASPO
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
TIPS Goal
TIPS goals is to advance the mission of our member agencies through cooperative purchasing.
• Create value
• Obtaining best value through competition
• Offering fair and equitable competitive contracting opportunities
• Maintaining public confidence through ethical and transparent procurement practices
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
The Goals of Procurement
Public procurement officials add value to every government program by:
• Providing efficient delivery of products and services
• Obtaining best value through competition
• Offering fair and equitable competitive contracting opportunities
• Maintaining public confidence through ethical and transparent procurement practices
• Should I establish my own contract?
• Should I use an existing contract?
• How should I decide?
To Use a Coop or go Alone?Your Buying Dilemma
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
• Allows for choice in vendors
• Saves time and money
• Buying power via scale
• Reduces impact of budget and staff cuts
• Avoids potential for low bid, low quality contracts
• Easily satisfy compliance requirements
The Value of Cooperative Contracts
• PURCHASING
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
TIPS Website
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
Contract Landing Page
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
Contract Due Diligence
Due Diligence Documentation
•Online Vendor Profile:
Category Documentso Advertisingo Responder Listo RFP Document
Vendor Documentso Contracto Award Lettero Renewals
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
Best Practices
“Specializing in the management of high quality cooperative procurement solutions to reduce costs and mitigate risks.”
• Do your research, know who the TIPS vendors
• Bring up cooperative purchasing early in the conversation
• Utilize your TIPS rep. We are here to support you
