Region 8 Lower Westchester Bridge Bundle PIN 8101.46 ......SMRP NY Route 987D BIN 5500839, BIN...

1

Region 8 Lower Westchester Bridge Bundle

PIN 8101.46, Contract No. D900049

Draft Request for Proposals

Informational Meeting

September 20, 2019

2

Presentation Staff

Jeff Moryl, PMO Project Manager

Mark Tiano, R8 Project Manager

George CrimiVaroli, R8 Project Manager

Mark Kruk, R8 Project Manager

3Region 8 Lower Westchester Bridge Bundle

Design-Build Project (PIN 8101.46; D900049)

Lower Westchester Bridge Bundle


Department’s Designated Representative for this

Procurement is:

Suzan Ibrahim

Attn: Lower Westchester Bridge Bundle

Contract Management Bureau

New York State Department of Transportation

50 Wolf Road, 6th Floor

Albany, New York 12232, USA

email: [email protected]



Agenda

Project Overview & Need

RFP Content

Project’s Goals & Scope of Work (Part 3)

General Contract Information (ITP)

Alternative Technical Concepts (ITP)

Procurement Schedule (ITP)

One-on-One Meetings (ITP)

Quality Control & Quality Assurance

Evaluation and Selection

Additional Information and Submission Guidelines

Questions and Answers



Location The project involves Design-Build services for five bridge

replacements in Westchester County

Two Bridges located in the Town of Mt. Pleasant, two bridges are

connecting the Village of Pelham to the City of Mt Vernon and the

fifth bridge is located in the Village of Mamaroneck

Village of Mamaroneck

Bridge

Town of Mt. Pleasant

Bridges

Village of Pelham/City

of Mt Vernon Bridges



Town of Mt. Pleasant Bridges:

BIN Carried Crossed Spans Existing

Bridge

Length

Bridge

Roadway

Width

Existing Type of

Bridge

5500859 Saw Mill

River Pkwy

Sawmill

River

1 27 ft 61 ft Stringer/Multi-Beam

Girder, Steel

5500839 Saw Mill

River Pkwy

Sawmill

River

1 29 ft 61 ft Stringer/Multi-Beam

Girder, Steel

Full replacement is needed because of hydraulic

vulnerability, roadway flooding and potential scour

which could lead to the failure of these bridges



Village of Pelham / City of Mt Vernon Bridges:


Bridge

Length

Bridge

Roadway

Width

Existing Type of

Bridge

5500100 Lincoln

Ave.

Hutchinson

River

Parkway

1 63 ft 46 ft Concrete

3348300 Lincoln

Ave.Hutchinson

River

1 35 ft 44 ft Concrete

Full replacement is needed due to:

➢ Hydraulic vulnerability, roadway flooding and potential scour

which could lead to the failure of the bridge

➢Existing bridge restricts the HRP to an elevation that floods

during a 1-year storm event and a vertical clearance less than

11 feet over the parkway



Village of Mamaroneck Bridge:


Bridge

Length

Bridge

Roadway

Width

Existing Type of

Bridge

1000040 US Route 1Mamaroneck

River

1 50 ft 53 ft Concrete Arch

Full replacement is needed because of hydraulic

vulnerability and potential scour which could lead to

the failure of the bridge.



Project Goals

Provide solutions that prevent/reduce flooding frequencies

within the project limits that compromise the public’s ability to

use the State’s infrastructure.

Ensure the safety of the traveling public;

Deliver the Project safely, on schedule and within budget.

Ensure coordination with utility owners, third parties, the

surrounding residential community, Project stakeholders and

any adjacent construction projects.

Ensure the Project is compliant with the project’s environmental

commitments and conditions.



Project Goals

Maximize the impact of the public investment project by:

❑ Providing cost-effective solutions that maximizes value over the

lifespan of the project;

❑ Sequencing construction to minimize effects on vehicular traffic

operations;

❑ Reducing future maintenance requirements;

❑ Minimizing effects on residential neighborhoods and business

communities; and

❑ Minimizing impacts on the environment.

Provide best value to the Department.



RFP Documents:

❑ Instructions to Proposers

❑ Part 1: D-B Agreement

❑ Part 2: General Provisions, Section DB 100

❑ Part 3: Project Requirements (Scope of Work)

❑ Part 4: Utility Requirements

❑ Part 5: Special Provisions

❑ Part 6: RFP Plans (Directive and Indicative)

❑ Part 7: Engineering Data

❑ Part 8: Special Specifications

❑ Part 9: The Design-Builder’s Proposal

❑ Part 10: RFP Addenda

Reference Documents: On Department’s website

(Not Part of the Contract Documents)

Request For Proposals Content



RFP Documents:

Instructions to Proposers (ITP)

• General Instructions

• Appendix A – Project Information

• Appendix B – Administrative Submittal Requirements

• Appendix C – Technical Submittal Requirements

• Appendix D – Price Proposal Submittal Requirements

• Appendix E – Forms

• Appendix F – Conflicts of Interest Policy

Request For Proposals Content



DB Agreement(Part 1)

Changes from pre D900047 Contracts – Agreement removed,

now in Part 2 DB 100



DB Section 100(Part 2)

Changes from pre D900047 Contracts

DB Section number aligned with Standard Specifications

Provisions associated with Construction Quality Control,

Construction Quality Assurance moved to Part 3



General Scope of Work(Part 3, Section 1.3)

Hutchinson River Parkway at E. Lincoln Ave.

BINs 5500100 & 3348300



General Scope of WorkHutchinson River Parkway at E. Lincoln Ave.

BINs 5500100 & 3348300

Replacement of the existing E. Lincoln Ave. bridges with a single, two

span bridge; including new foundations, substructure, superstructure

and approach slabs.

Replacement of the culvert that carries the HRP NB off-ramp (Ramp R)

over the HR (CIN 890715) to a bridge sized structure with a minimum

span of 30 feet.

Reconstruct the Hutchinson River Parkway to withstand 50-year storm

events

Replacement of existing traffic signals



General Scope of WorkHutchinson River Parkway at E. Lincoln Ave.

BINs 5500100 & 3348300

Reconstruct the Hutchinson River Parkway ramps to tie in to the

reconstructed parkway.

Reconstruct the East Lincoln Ave approaches and local streets and

intersections to tie into the newly reconstructed bridge elevations and

construction stages

Develop WZTC plan for the site.

Remediate and dispose of all asbestos containing materials.

Complete and/or coordinate all utility work outlined in Part 4.

Coordinate with the local community and municipalities to inform them of

all potential impacts and mitigations during various construction stages.




SMRP NY Route 987D

BIN 5500839, BIN 5500859



General Scope of WorkSMRP NY Route 987D

BIN 5500839, BIN 5500859

Replacement of the existing bridges, including new

foundations, substructures, superstructures, approach

slabs, and high approaches within the existing ROW.

Reconstruct the Saw Mill River Parkway above the Q100

flood elevation

Subgrade stabilizations to prevent pavement settlement of

the Saw Mill River Parkway from approximately STA 933+50

to STA 948+50.

Replacement of existing traffic signals.



General Scope of WorkSMRP NY Route 987D

BIN 5500839, BIN 5500859

Remove an existing RCP elliptical culvert on the east side of

the Saw Mill River Parkway and replace with a graded ditch.


Remediate and disposal of all asbestos containing materials


Coordinate with the local community and municipalities to

inform them of all potential impacts and mitigations during

various construction stages.




Route 1 over the Mamaroneck River

BIN 1000040



General Scope of WorkRoute 1 over the Mamaroneck River

BIN 1000040

Replacement of the existing bridge; including new foundations,

substructures, superstructures, approach slabs, and highway

approaches within the existing ROW.

Reconstruction of the park at the southeast quadrant of the

intersection of Route 1 and Mamaroneck Ave.

Replacement of Traffic Signal W-16 located at the intersection

of Route 1 and Mamaroneck Ave.

Remediate and disposal of all asbestos containing materials




General Scope of WorkRoute 1 over the Mamaroneck River

BIN 1000040


❑ Support 66” Sewer Main and maintain service through duration of project.

Coordinate with the local community and municipalities to inform them of all

potential impacts and mitigations during various construction stages.

Acquisition of U.S. Army Corps of Engineers permit for in-water work.

Acquisition of an Individual Section 401 Water Quality Certification and Article

25 Tidal Wetlands Permit from NYSDEC and an individual concurrence

consistency determination from NYS Department of State for in-water work.



Project Coordination (Part 3, Section 1.4)

Reconstruction of the Hutchinson Elementary School in the

Town of Pelham



Project Manager

Design Manager

Quality Manager

Resident Engineer

Lead Structural Engineer

Lead Civil Engineer

Lead Hydraulic Engineer

Lead Geotechnical Engineer

Project Superintendent

Other Personnel:

❑ Environmental Compliance Manager

❑ MWBE/Civil Rights Compliance Manager

Key Personnel (Part 3, Section 3.2)



The Department has determined that the work at all 3 sites are

NEPA Class II Categorical Exclusion. Since there is no individual

or cumulative Environmental Impact they are excluded from the

requirement to prepare an Environmental Impact Statement or

Environmental Assessment.

The Department has determined that the work on the SMRP is a

SEQRA Type II Action in accordance with 17 NYCRR, Part 15.

No further SEQRA processing is required.

Environmental Approvals(Part 3, Section 7.2)



The Department has determined that the work at the HRP and

Route 1 sites are SEQRA Non-Type II Actions in accordance with

17 NYCRR, Part 15. The Design Reports serve as the EA under

SEQRA. No further SEQRA processing is required.

It is the Design-Builder’s responsibility to obtain all environmental

permits associated with the Project.

Environmental Approvals(Part 3, Section 7.2)



The Department will own all Right-of-Way needed for the Project by the anticipated

date of availability provided in Part 3 Section 10.

Permanent Easements will be acquired from the County of Westchester at the HRP

site. Additional Temporary Easements will be acquired at the HRP and Rte. 1 sites.

ROW Maps are included in Part 7 and the properties are listed in Part 3 Section 10.

❑ Permanent and Temporary easement have projection dates

❑ Property releases for driveway reconnections or other work that is required are

the responsibility of the Design-Builder.

❑ Any ROW fencing that has been damaged or removed due to construction shall

be replaced by the Design-Builder.

❑ The Design Builder shall not enter any listed properties without written

notification from the Department.

Right-of-Way(Part 3, Section 10)



The Design-Builder shall be responsible for the acquisition and all

costs associated therewith for any temporary land or other property

required for the Design-Builder’s convenience outside the ROW

limits (i.e. staging, lay-down, access, etc.)

Right-of-Way(Part 3, Section 10)



Work Zone Traffic Control(Part 3, Section 19)


BINs 5500100 and 3348300



Work Zone Traffic ControlHutchinson River Parkway at E. Lincoln Ave.

BINs 5500100 & 3348300

Design Builder shall implement Work Zone Traffic Control and

Closures Restrictions in accordance with Section 19 of Part-3

Project Requirement.

E. Lincoln Ave

❑ Vehicular traffic shall be maintained in both directions at all times.

◼ Temporary bridge detour south of existing BINs illustrated in indicative plans

Pedestrian traffic shall be maintained through the Project area at all

times at all locations where pedestrian access currently exists.

The Design-Builder shall be responsible for developing a plan to

provide an ADA compliant route for pedestrians.



Work Zone Traffic ControlHutchinson River Parkway at E. Lincoln Ave.

BINs 5500100 & 3348300

Lane Closures will be permitted on the Hutchinson River

Parkway during non-peak hours without penalty.

Peak Hours Restricted times are defined as:

❑ 5:00 AM (0500 Hrs) to 11:00 PM (2300 Hrs), Monday through Friday

❑ No Restricted Hours on non-holiday weekends

HRP Lane Closures shall be restricted to 320 Hours Maximum

(Each Direction). Short term traffic stoppages as defined in the

RFP shall not count toward the 320 Hr. restriction.




SMRP NY Route 987D

BINs 5500839 and 5500859



Work Zone Traffic ControlSMRP NY Route 987D

BINS 5500839 and 5500859

The Design-Builder shall maintain 1 lane of traffic in each

direction at all times on the SMRP




Route 1 over the Mamaroneck River

BIN 1000040



Work Zone Traffic ControlRoute 1 over the Mamaroneck River

BIN 1000040

Route 1

❑ Full closure of Route 1 is permitted for a maximum duration of 10 weeks.

❑ Vehicular and pedestrian traffic shall be maintained at all times via off

site detours.

The Design-Builder shall be responsible for developing a plan to

provide an ADA compliant route for pedestrians.

❑ Design-Builder shall be responsible for upgrading any features on the

detour route that do not meet ADA standards.



Utility Coordination – Existing Utilities(Part 4)

In accordance with Part 4 – Utility Requirements, the Design-Builder is

responsible for:

❑ Verifying utility facility locations

❑ Identifying and resolving any conflicts not yet documented

❑ Coordinating with utility owners for utility relocations

❑ Providing stakeout and final layout of utility relocations

❑ Protecting existing utilities

❑ Cost to repair damages to utilities caused by the Design-Builder

❑ Informing the Department of all meetings and correspondence with

utility owners



Utility Requirements(Part 4)

Hutchinson River Parkway at E. Lincoln

Ave.

BINs 5500100 & 3348300



Utility InventoryHutchinson River Parkway at E. Lincoln Ave.

BINs 5500100 & 3348300

Aerial Communication Utilities (south side of bridge)

❑ Crown Castle

❑ Altice USA / Cablevision

❑ AT&T

❑ Extenet Systems

❑ FirstLight Fiber

❑ Zayo

Verizon Communications

❑ Abandoned underground wood conduits on the north side of the bridge.

◼ Can be removed during bridge demolition




BINs 5500100 & 3348300

Con Ed (Electric)

❑ Aerial lines along the south side of the E. Lincoln Ave. bridge.

❑ Oil-O-Static

◼ (2) 5” and (1) 4” conduits underneath the south sidewalk

◼ (2) 5” conduits approximately 140 LF south of the bridge crossing

underneath the HRP and Hutchinson River.

❑ Underneath the north sidewalk, there is a concrete encased duct bank.

Con Ed (Gas) has a 12” Gas Main on the north side of the

bridge




BINs 5500100 & 3348300

SUEZ

❑ (1) 16” diameter steel water line runs north-south under First Ave.

❑ (1) 8” diameter steel water line tees off the 16” line at the intersection of

First Ave and East Lincoln Ave and runs east under East. Lincoln Ave.

❑ According to record plans, no water lines appear to be on BINs 5500100

and 3348300.

Mt Vernon Department of Public Work

❑ 16” cast iron sewer on northbound side of the Hutchinson River Parkway

and connects to a 20” cast iron sewer at a manhole between the two

bridges. The 20” sewer line continues west to east and crosses under the

HRP and the Hutchinson River.




BINs 5500100 & 3348300

Westchester Department of Environmental Facilities

❑ 20” cast iron sewer on the northbound side of Hutchinson River Parkway



Utility Relocations (Performed by Others)


BINs 5500100 & 3348300

Telecommunication

❑ Crown Castle, Altice USA/Cablevision, AT&T, Extenet Systems,

FirstLight Fiber, and Zayo

Con Edison (Electric)

Con Edison (Gas)



Utility Relocations (Performed by Design-Builder)


BINs 5500100 & 3348300

Telecommunications

❑ Verizon

❑ Crown Castle / Altice USA / AT&T / Extenet Systems/

FirstLight Fiber / Zayo


❑ Preserve, support, protect and maintain the (2)-5” and (1)-4” Oil-O-

Static transmission lines crossing the E. Lincoln Ave. bridge during

construction.





BINs 5500100 & 3348300

Con Edison (Natural Gas)

❑ The Design-Builder is responsible for keeping a 12” gas main in service

throughout construction and relocating it to the new structure.

Sanitary Sewer

❑ The Design-Builder is responsible for any modification or relocation of

sanitary sewers owned by Westchester County Department of

Environmental Facilities or Mt Vernon Department of Public Work.

Water

❑ The Design-Builder is responsible for any modification or relocation to

SUEZ water main.




Route 1 over Mamaroneck River

BIN 1000040



Utility InventoryRoute 1 over Mamaroneck River

BIN 1000040

Verizon Communications

❑ Concrete encased ductbank consisting of 16-4” wrought iron conduits

❑ Concrete encased ductbank consisting of 11-4” tile conduits.

Crown Castle

❑ 288 Fiber cable located in one conduit of the Verizon conduit system




BIN 1000040

Con Ed (Electric)

❑ Concrete encased duct bank consisting of 6-4” iron conduits on west

side of bridge

❑ Concrete encased duct bank consisting of 3-4” fiber conduits on east

side of bridge

Con Ed (Gas)

❑ 12” cast iron and steel low pressure distribution main parallel to Rte. 1

❑ 20” steel high pressure main that runs parallel to Route 1 and manifolds

to 3-12” steel pipes on each side of the bridge.




BIN 1000040

Westchester County Sewer

❑ 66” concrete sewer main runs parallel to Route 1 under the existing north

sidewalk. Between manholes on either side of the bridge, the sewer main

consists of a reinforced concrete structure specially constructed to span

over the river and integrate with the existing arch bridge.

Village of Mamaroneck Sewer

❑ 8” cast iron sewer main runs parallel to Route 1 hanging from the bottom

of the existing bridge arch

Westchester Joint Water Works (WJWW)

❑ 10” cast iron water main runs parallel to Route 1 that transitions to 1-8” on

either side of the bridge to cross over the arch.





BIN 1000040

Telecommunications

❑ Verizon

❑ Crown Castle

Con Ed (Electric)

Con Ed (Gas)





BIN 1000040

Telecommunications

❑ Verizon- Install new conduit system consisting of 16-4” conduits.


❑ The Design-Builder is responsible for relocating the electric system to

the new structure.

Con Edison (Gas)

❑ The Design-Builder is responsible for installing a new 12” gas

distribution main and a 20” gas transmission main on the replacement

structure.





BIN 1000040

Westchester County Sewer

❑ Preserve, protect and maintain the existing 66” county sewer structure

crossing the Mamaroneck River during construction.

❑ Sewer line to remain in service for the entirety of the contract.

Village of Mamaroneck Dept. of Public Works

❑ Connect the existing 8” Village sewer into the 66” County sewer trunk line

to the east of the existing bridge.




SMRP NY Route 987D

BINs 5500839 and 5500859



Utility InventorySMRP NY Route 987D

BINs 5500839 and 5500859

Westchester Dept. of Environmental Facilities

❑ 39” sanitary sewer line runs parallel to the Saw Mill River Parkway north

of Marble Avenue. The sewer line changes to 48” south of Marble

Avenue.



There are no anticipated utility relocations required by others

for BIN 5500839 & BIN 5500859 Saw Mill River Parkway

Site.


SMRP NY Route 987D

BINs 5500839 and 5500859



There are no anticipated utility relocations required by the

Design-Builder for the Saw Mill River Parkway site.

The Design-Builder shall be responsible for any relocations

caused by their Design Solution.


SMRP NY Route 987D

BINs 5500839 and 5500859



4.2.2 Utility Coordination Manager

The Design-Builder shall utilize a single dedicated person responsible for managing

all utility coordination. This person shall be referred to as the Utility Coordination

Manager. The Design-Builder’s Utility Coordination Manager shall be responsible for

managing all utility coordination.

Utility Coordinator Roles and Responsibilities(Part 4 – Section 4.2.2)



• Primary Shift: The DB is required to furnish no less than 5 Full Time Construction Inspectors,

FTCI, (not including the Resident Engineer or the Office Engineer). Upon commencement of the

project (NTP), it is understood that the FTCIs will be logically increased to the inspection staff

incrementally consistent with the project’s schedule. The DB shall ensure adequate inspection

staff is present on site, no less than two weeks prior to the need for the additional FTCI staff

persons to allow for advance study and familiarization with the project. In any case, the 10 FTCI

staff shall be on site for deployment no later than 180 calendar days from NTP. Subsequent to

achieving the project substantial completion, as defined by the contract, the DB firm may similarly

ramp down the inspection staff to align with the work remaining to complete the project and

consistent with the project schedule, with the written approval of the Department’s Project

Manager. During project operations, the number of FTCI should be consistent with the Design

Builder’s planned operations and Table “Construction Inspection Requirements”.

• Secondary or Multiple Shift: In the event the DB elects to perform work in Secondary or

Multiple shifts, the operations occurring during the secondary or multiple shift shall be staffed at

the same staffing level pattern as the primary shift operations.

Quality Control and Construction Inspection

Requirements(Part 5)



Notes and Plans Sheets are included for all 3 sites.

Plans for Harbour Island Park are included.

Typical Sections are forthcoming.

Directive Plans(Part 6)



Indicative Plans are forthcoming which detail preliminary design of

the Preferred Solutions as stated in the Design Reports. Will

include plans and typical sections.

Indicative Plans(Part 6)



Changes from Draft to Final RFP

Ongoing Activities

❑ ITP – Form SCD

❑ Part 4 Appendix C – Executed HC 140s

❑ Part 7 OCMC Permit for HRP



General Contract Information&

Instructions to Proposers (ITP)



General Contract Information

Lump Sum Design-Build Contract

Best Value Selection Process (50% Price, 50% Quality)

Project Completion Date shall be the earlier of:

October 14, 2022 or

The number of days past NTP proposed by the successful Proposer on

Form SCD (ITP Appendix E)

Escrow Submission of Bid Documents for Successful Proposer

The Department has determined, through a due diligence study, that there

is a public benefit to implementing a Project Labor Agreement for this

project. The Department is in the process of preparing an Agreement and

obtaining signatures from the appropriate trade unions.

Any provision in the RFP inconsistent with the provisions of an approved PLA

shall be superseded by the PLA to the greatest extent permitted by federal or

state law.




Liquidated Damages will be assessed for:

Failure to achieve Project Completion by the Project Completion Date (as

determined by the number of calendar days after NTP indicated in Table

SCD-1 on Form SCD)




A Schedule of Prices and a Work Payment Schedule are provided in the RFP.

❑ Schedule of Prices (Form SP)

◼ Construction Work

◼ Design Services

◼ Construction Inspection Services

◼ Quality Control Services (Material Testing)

◼ Utility Work

◼ Force Account Work ($5,000,000)

◼ Site Mobilization - % of Construction + Force Account (4% max)




❑ Work Payment Schedule (Form WPS)

◼ Breakdown of Construction Work Items

◼ Input by Proposer (100% max)

◼ Construction Progress Payments subject to DB 109-01 A and 109-01 B



Contract Information

Stipend to Unsuccessful Proposers

❑ 50% of Qualified Costs, $250K max

Must satisfy criteria in ITP General Instructions:

❑ Pass all Pass/Fail Factors

❑ Achieve at least 60 points on Quality Factors

❑ Proposal must be competitive and reasonable

❑ Proposal was not selected by the Department as providing the

Best Value

There is a Buy America Clause

There is an Iran Divestment Act Clause

There is a DBE Participation Goal of 14%

Environmental and construction related permits by Design-Builder



ATCs

Alternative Technical Concepts (ATCs) are proposals from

the Proposers to design and construct the Project in a manner

that is different from the Contract Requirements and which:

❑ are submitted to the Department for review, consideration and

approval prior to Proposal submittal;

❑ have significant savings in time, and/or reduction of traffic impacts,

and/or community disruption, and/or project costs, and/or

environmental impacts, and/or other beneficial impacts to Project

parameters; and

❑ offer, in the Department’s judgment, an equal or superior Project.



ATCs

Proposers may submit on a confidential basis any number of ATCs for

the Department’s approval using Form ATC.

The Department may provide ‘Conditional Approval’ of an ATC.

The Design-Builder is solely responsible for obtaining approvals from

any local municipality, public agency or permit issuing agency for ATC

concepts which would affect their facilities, operations or issued

permit.

November 25, 2019 is the final date to submit ATCs for consideration

and December 13, 2019 is the final date for Proposers to respond to

Conditional Approval of ATCs.



Anticipated Procurement Schedule

Activity Due Date

Draft RFP Informational Meeting September 20, 2019

Final RFP to Shortlisted Firms October 4, 2019

Date Proposers may start submitting ATCs for review October 7, 2019

Proposal period one-on-one meetings with all Proposers, specific dates to be

determined. October 16, 2019 to November 14, 2019

Final date for Proposers to submit ATC’s for review November 25, 2019

Final date for Department’s responses to ATCs submitted for review December 9, 2019

Final date for receipt of Proposer questions December 9, 2019

Final Date for proposers to respond to conditional approval of ATC’s December 13, 2019

Issue Date for Final Addendum and/or answers to Proposer questions December 18, 2019

Proposal Due January 8, 2020

Post Proposal meetings (if required) January 22-23, 2020

Selection of Best Value February 12, 2020

Contract Award April, 2020

Notice to Proceed April, 2020



One-On-One Meetings

One-On-One Meetings: At least three meetings will be offered to

each Proposer, Dates have been set aside for:

❑ October 16-17; October 29-30; November 13-14, 2019

❑ Note: First meeting will be 2 hours, successive meetings will be 1-1/2

The Department reserves the right to disclose to all Proposers

any issues raised during the meetings that may materially affect

the project.

The Department will not disclose information pertaining to an

individual Proposer’s technical concepts, proposal or ATCs.

Additional One-on-One Meetings may be held if required to review

ATCs, or if the Department believes it is warranted.



Quality Control is the Design-Builder’s responsibility.

The Design-Builder shall appoint a QC Manager responsible for QC

Plans for both Design and Construction.

Design QC shall be the Design-Builder’s responsibility and shall be

performed in accordance with the QC Plan.

The QC Plan is a living document and will be further developed and

updated throughout the Project, as described in RFP Part 3.

Construction Inspection shall be performed by an Independent

Engineering Firm (hired by the Design-Builder).

Materials Testing shall be performed by an Independent Materials

Testing Firm or Laboratory (hired by the Design-Builder).

Offsite Plant Quality Control will be performed by the Department.

Quality Control (QC)(Part 3 Appendices)



Design and Construction Quality Assurance is the Department’s

responsibility.

The Department may perform QA on any of the Design-Builder’s

design and construction activities.

The Department will establish and maintain its own staff, or utilize an

independent consultant, to perform QA of the Design-Builder’s design

and construction work.

Offsite plant Quality Assurance will be performed by the Department.

RFP Part 3 describes in detail the Department’s QA role for the Project.

Quality Assurance (QA)(Part 3 Appendices)



Pass/Fail Evaluation Factors

Legal – Financial – Administrative – DBE Compliance - Price Proposal (Bond/Conformance)

Quality Evaluation Factors (50%)

Design-Build Organization and Process (25 Points)

◼ Key Personnel (15 points)

◼ Overall Design-Build Team Organization (10 points)

Design-Build Approach to the Project (45 points)

◼ Project Understanding (5 points)

◼ Design Solutions (25 points)

◼ Construction Approach (Means and Methods) (15 points)

Schedule (30 points)

◼ CPM Schedule with Gantt Chart (10 points)

◼ Project Completion / Duration Calendar Days (20 points)

Price (50%)

Design-Builder

must obtain a

minimum score of

60 points on

Quality Evaluation

Factors

Best Value Selection and Evaluation(ITP, Appendix A)



Proposers shall comply with all formatting requirements stated in the ITP in

Appendices A, B, C, and D, including page size, section length, and font size. In

addition, all Proposers shall comply with the following format requirements:

The inside and outside surfaces of all binders, and both sides of all dividers,

shall be solid and shall contain only text; no pictures, renderings or graphics

shall be included.

All narrative pages, Initial Management Plan components and forms shall

contain text only and shall contain no pictures, renderings or graphics.

Proposal Format Compliance(ITP Appendices)



If requested in the ITP, photographs, visualizations, and/or renderings shall not

contain any text, other than text limited to feature labels.

All drawings submitted as part of the Proposal shall include no narratives or

text other than notes or call-outs which would typically be included on design

drawings.

External web links are not to included anywhere in the Proposal.

Failure by a Proposer to follow the formatting requirements stated in the ITP

will result in the particular page(s) being deleted from the Proposal before

technical evaluation.

A Proposal may receive a lower score as a result of any pages removed.




Submit ALL Forms required:

❑ Do not alter any Form unless indicated on the Form.

❑ Do not add any appendices or attachments to the Forms.

❑ Do not include photographs or illustrations unless specifically indicated.

❑ Do not submit the following with Proposal:

◼ Form SA (Stipend Agreement) => 20 Days after Proposal Due Date

◼ Form BDEA (Bid Document Escrow Agreement)

◼ PAB (Payment Bond (Labor and Material Bond))

◼ PEB (Performance Bond (Faithful Performance Bond))




Responses to Proposer Questions will be posted on the Department’s

Project Web Site.

Reference Documents are Posted on the Department’s Project Web Site:

https://www.dot.ny.gov/main/business-center/designbuildproject49

Reference Documents include but not limited to:

Final Design Approval Reports

Bridge Inspection Reports

Record Plans of Roadways and Structures within the Project Limits

Subsurface Exploration Boring Logs

Additional Information



Lower Westchester Bridge Bundle


Department’s Designated Representative for this

Procurement is:

Suzan Ibrahim

Attn: Lower Westchester Bridge Bundle

Contract Management Bureau

New York State Department of Transportation

50 Wolf Road, 6th Floor

Albany, New York 12232, USA

email: [email protected]



Questions ?

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