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Post Graduate Medical Education Office, Rady Faculty of Health Sciences 260 Brodie Centre, 727 McDermot Avenue Winnipeg, Manitoba R3E 3P5 REGISTRATION MANUAL For New Postgraduate Trainees Revised February 24, 2017
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Post Graduate Medical Education Office, Rady Faculty of Health Sciences 260 Brodie Centre, 727 McDermot Avenue Winnipeg, Manitoba R3E 3P5

REGISTRATION MANUAL For New Postgraduate Trainees

Revised February 24, 2017

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Table of Contents

Welcome ............................................................................................................................................... 4

Introduction to Postgraduate Medical Education ................................................................................ 5

Contact Information .............................................................................................................................. 7

Registration Process: Overview ............................................................................................................ 9

Registration Process: A – Z Details ...................................................................................................... 10

A. Letter of Offer ...................................................................................................................... 10

B. Independent Contract .......................................................................................................... 10

C. Activate your UMNet ID and Email Account ........................................................................ 10

D. Aurora Student and Personal Identification Number (PIN) ................................................. 10

E. VENTIS (PGME Curriculum Management System) ............................................................... 11

F. Medical Diploma .................................................................................................................. 12

G. Regional Health Authorities Learner Placement Affiliation Agreement .............................. 12

H. Police Information Check/Criminal Record Check (including Vulnerable Sector Check) ..... 12

I. Manitoba Adult Abuse Registry ........................................................................................... 13

J. Manitoba Child Abuse Registry ............................................................................................ 14

K. Banking Information ............................................................................................................. 14

L. Immunization ....................................................................................................................... 14

M. Benefits................................................................................................................................. 15

N. e-Post Account ..................................................................................................................... 15

O. e-Health Account .................................................................................................................. 15

P. Licensure .............................................................................................................................. 16

Q. Liability Insurance ................................................................................................................. 17

R. Professional Association Residents & Interns of Manitoba (PARIM)................................... 18

S. Canadian Post-M.D Education Registry (CAPER) .................................................................. 18

T. Requisition Forms for Lab Coats and HSC Facility Access Card, and Pager ......................... 19

U. University of Manitoba Student Card .................................................................................. 20

V. Immigration Documentation ................................................................................................ 20

W. Social Insurance Number (SIN) ............................................................................................. 21

X. Personal Health Information Act (PHIA) .............................................................................. 21

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Y. Registration Fees and Dual Registration .............................................................................. 22

Z. One on One Meeting with PGME Office .............................................................................. 22

Mandatory PGME Trainee Orientation ............................................................................................... 24

Mandatory IMG Orientation ............................................................................................................... 26

Registration Checklists ........................................................................................................................ 27

Residents (CaRMS Match, Family Medicine Enhanced Skills, External Transfer) ........................... 27

Clinical Fellows ................................................................................................................................ 30

Post PHD (Dental Interns, Oral & Maxillofacial Surgery, Clinical Biochemistry, Clinical

Microbiology, Molecular Genetics & Cytogenetics and Clinical Health Psychology)..................... 33

Visa Sponsored Trainees (Residents and Fellows) .......................................................................... 35

Returning/Continuing Trainee Checklist (From Specialty to Subspecialty Training Program within

U of M) ............................................................................................................................................ 38

Returning/Continuing Trainee Checklist (From Specialty/Subspecialty Training Program to

Fellowship Program within U of M) ............................................................................................... 39

Frequently Asked Questions (FAQ) ..................................................................................................... 41

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Welcome

Congratulations and welcome to the University of Manitoba, Max Rady College of Medicine! We

are excited at the prospects of getting to know you more on a personal basis.

Residency will provide you with the opportunity to integrate knowledge, skills and interpersonal

traits towards your ultimate goal in your chosen area of specialization.

Our PGME Team will work closely with your Residency Program Director/Team ensuring that your

educational concerns will be met in a timely manner. Do not hesitate to utilize our services or to

contact us if you have any concerns.

This Registration Manual for New Postgraduate Trainees will assist you during your first few weeks

and beyond at the University of Manitoba.

Once again, welcome to the Postgraduate Medical Education at the University of Manitoba.

All the best,

Dr. Cliff Yaffe, MD, FRCSC, FACS

Associate Dean, Postgraduate Medical Education

Rady Faculty of Health Sciences

University of Manitoba

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Introduction to Postgraduate Medical Education

As you may already be aware, Postgraduate Medical Education (PGME) is unique in that while all

the programs are supported and monitored by the University of Manitoba and the Max Rady

College of Medicine, the regulations governing training, evaluation and certification are set by the

two national institutions - The Royal College of Physicians and Surgeons of Canada and The College

of Family Physicians of Canada.

The Postgraduate Medical Education Office is led by the Associate Dean PGME and supported by

administrative staff who are responsible for assisting the Programs with the registration process,

accreditation review, connecting the Programs and Trainees with the WRHA (Winnipeg Health

Regional Health Authority) as the main employer, liaising with relevant parties (CPSM, CMPA,

PARIM, RCPSC, CFPC), managing the online curriculum system and leave of absence, organizing

core curriculum academic and facilitating the remediation, probation, suspension and dismissal as

well as administering the PGME Awards, Bursaries and Scholarships.

Each program has a Program Director and Program Assistant. These individuals will become known

to you during orientation sessions within your own program. The Program Director is responsible

for ensuring that the training guidelines from the two colleges are followed. The Program Assistant

in the other hand, is responsible for the day to day operation of the training program. This includes

scheduling, planning academic half days, CaRMS selection process and meetings, liaising with the

residents, assisting with the accreditation review, maintaining files of the residents, etc. The

Program Assistants will also help and guide you from the start to the end of your training Program.

Each program, regardless of size or function, has a Residency Program Committee (RPC). These

committees have resident members and you should find out who your representative(s) are on

these committees. The RPCs are responsible for dealing with educational issues in each program.

Most programs also have a chief resident who is in his/her final years of training. The chief

resident has a variety of duties, some of which may include setting up call schedules and arranging

educational sessions.

For WRHA funded residents, the Professional Association of Resident and Intern of Manitoba

(PARIM) is your association representing both educational and service issues within and around the

boundaries of the Max Rady College of Medicine. The PARIM Office is located in the HSC facility.

The organization has an Executive Director and Board of Directors.

In addition to the Resident Program Committees in each program, there is an overarching Faculty

Committee. The College PGME Executive Committee, chaired by the Associate Dean, Postgraduate

Medical Education, is a working committee which meets monthly to discuss educational issues,

assign residency positions, formulate policies etc. There are a number of subcommittees that deal

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with education development, core curriculum, basic clinical year and resident transfers that report

to the College PGME Committee. The resident representatives to all these committees are

appointed by the PARIM Executive.

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Contact Information Postgraduate Medical Education (PGME) Office 260 Brodie Centre – 727 McDermot Avenue University of Manitoba, Winnipeg Manitoba R3E 3P5 Phone: (204) 789-3290 Fax: (204) 789-3929

Website: http://umanitoba.ca/faculties/medicine/education/pgme/postgrad.html

Associate Dean, PGME Dr. Clifford Yaffe

[email protected]

(204) 789-3290

Faculty Lead, PGME Core Curriculum Dr. Virginia Fraser

[email protected]

(204) 789-3290

Business Manager, PGME Ms. Amarbeer Bhandari

[email protected]

(204) 789-3865

PGME Team Lead Ms. Wendi Charette

[email protected]

(204) 272-3120

Assistant to the Associate Dean, PGME Ms. Donna Coulis

[email protected]

(204) 789-3290

Resident Administrator Miss. Gail Tomczuk

[email protected]

(204) 789-3452

Resident Administrator Ms. Jenn Doroniuk

[email protected]

(204)789-3453

Resident Administrator Ms. Kim Le

[email protected]

(204)789-3352

Admissions Assistant Ms. Fitri Gagne

[email protected]

(204) 789-3572

PGME Resident Research & Clinician Investigator Program (CIP) Administrator

Ms. Laura Soice

[email protected]

(204) 789-3498

Curriculum Management System (VENTIS)

VENTIS Help Desk [email protected]

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PGME Finance Administrator Ms. Tracy Smith

[email protected]

(204) 789-3568

Detailed listing of support staff roles can be found on the PGME Website. General Inquiries: [email protected] Registration Inquiries: [email protected] Sponsored Trainee Inquires: [email protected] Award Inquiries: [email protected] VENTIS Help Desk: [email protected]

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Registration Process: Overview

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Registration Process: A – Z Details

A. Letter of Offer The PGME Office will send a Letter of Offer and registration information to the trainee by

email. The trainee must review, sign and submit the electronic copy to

[email protected] one week after receiving the letter. The original signed letter can

be dropped off or mailed to PGME Office, 260 Brodie Centre within two weeks after

receiving the letter.

The signed Letter of Offer confirms acceptance of the terms and conditions noted in the

offer.

B. Independent Contract

In addition to a Letter of Offer, the PGME Office will send the Independent Contract form to

Clinical Fellows (not applicable for visa sponsored fellows). The trainee must sign and

submit the electronic copy to [email protected] one week after receiving these

documents.

Trainees will be asked to sign the original document when attending one on one meeting

with the PGME Resident Administrator prior to the commencement of training.

C. Activate your UMNet ID and Email Account

Activate your UMNet ID and create your myumanitoba email account, please go to:

http://umanitoba.ca/computing/ist/accounts/claimid.html

Information about myumanitoba email account, please visit:

http://umanitoba.ca/ist/email/studentemailindex.html

The U of M Policy states that U of M will only use your university email account for official

communications, including messages from your faculty and other administrative office.

D. Aurora Student and Personal Identification Number (PIN)

New Trainees:

Your University of Manitoba student number will appear on your initial Welcome Email.

To log in to Aurora Student, you will be asked for your PIN. When you first access Aurora

Student, your temporary PIN is your date of birth (YYMMDD).

You will immediately be required to change your PIN to another sequence of numbers for

your security. For further information about your PIN, click on to this link.

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Returning Trainees:

If you are a returning trainee, you will continue to use the student number assigned to you

at initial admission.

To log in to Aurora Student, use the same PIN that you used the last time you logged into

Aurora Student. If you wish to change your PIN, please go to Personal

InformationChange PIN

Select Personal InformationUpdate AddressesPhones

Please click on to the following link to log in to Aurora:

https://aurora.umanitoba.ca/banprod/twbkwbis.P_WWWLogin

For more information about Aurora Student, visit the following link:

http://intranet.umanitoba.ca/student/records/2336.html

E. VENTIS (PGME Curriculum Management System)

VENTIS (uofm.ventis.ca) is a comprehensive web-based electronic system that provides

functionality for Trainee Registration, Scheduling (Rotations, Calls, Daily and Educational

Events) and Assessments throughout your Postgraduate Medical Education (PGME) career

at the University of Manitoba. You can access VENTIS anywhere and anytime with internet

access.

After the PGME Office receives a signed Letter of Offer and Independent Contract (for

Clinical Fellows), an email will be sent with the instructions and the username for you to

activate your VENTIS account and to complete the required Online Registration. Please

ensure to read the instructions provided in the email carefully and have the required

important information ready before you start Online Registration. Please visit this VENTIS

Manual of Online Registration link for VENTIS manual instructions.

Technical Readiness: Please ensure that you are using a supported, up-to-date version of

Firefox/Google Chrome/Safari browser and Windows 7/MacOSX (or higher). Microsoft does

not use the most common international coding methods and often causes display and

functionality issues with many systems, including VENTIS when using Internet Explorer.

Please do not use a browser shortcut.

For security reasons, it is your responsibility to protect your VENTIS username and password

and ensure to logout of VENTIS properly.

For further VENTIS Manuals Instructions on How to I Access VENTIS, How to Change the

Password, I Forgot My Password and Online Registration can be found at this VENTIS link.

VENTIS URL Link: uofm.ventis.ca

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If you have any technical VENTIS related questions, please contact the VENTIS Help Desk at

[email protected]

F. Medical Diploma

It is a requirement that all postgraduate medical trainees (with the exception of Post PHD)

must submit a copy of a Medical Diploma to the PGME Office two months prior to the

commencement of training.

Please provide a confirmation of graduation letter if your medical diploma is not available at

the time of registration.

If the Medical Diploma is not in English, a notarized copy translated into English must be

provided to the PGME Office two months prior to the commencement of training.

G. Regional Health Authorities Learner Placement Affiliation Agreement

Please print, sign and submit the RHA Agreement to PGME Office

Regional Health Authorities Learner Placement Affiliation Agreement.

Submit the signed RHA Agreement to PGME Office at 260 Brodie Centre within two months

prior to the commencement of training.

H. Police Information Check/Criminal Record Check (including Vulnerable Sector

Check)

Be sure to apply early as it may take up to two (2) months to obtain a Police Information

Check/Criminal Record check.

The trainee must provide a satisfactory Police Information Check (for Winnipeg residents) or

Criminal Record Check (for non-Winnipeg residents) to the CPSM (see section P) and MSAS,

one month prior to the commencement of training.

For Winnipeg Residents: If you choose to apply online, you will be required to select CPSM

and Medical Staff Administrative Services-WRHA as the agencies where the Winnipeg

Police Services will send your electronic Police Information Check directly to the selected

agencies. For more information please refer to the Winnipeg Police Services website.

If you choose to apply in person, please order two original copies of your check at your

local RCMP detachment or your local law enforcement agency. You must ensure that the

check contains a Vulnerable Sector Check. Once you receive the check back, you must send

the originals (photocopy or fax are not acceptable) to CPSM Office (1000 – 1661 Portage

Ave Winnipeg MB R3J 3T7) and MSAS (4th Floor – 650 Main St. Winnipeg, MB R3B 1E2).

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Visa Sponsored Trainees – are required to submit one original Police Information

Check/Criminal Record Check to CPSM and another one to MSAS (Medical Staff

Administrative Services) at 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2.

Should you have any questions in regard to Police Information Check/Criminal Record Check

please contact MSAS at [email protected] or CPSM.

Post PHD - are required to submit the Police Information Check/Criminal Record Check

(including Vulnerable Sector Check) to the MSAS Only (4th Floor – 650 Main St. Winnipeg,

MB R3B 1E2).

Winnipeg Police Headquarters

245 Smith St.

Winnipeg, Manitoba

Phone: 204-986-6074

I. Manitoba Adult Abuse Registry

Be sure to apply early as it may take up to two (2) months to obtain a Manitoba Adult

Abuse Registry check.

It is a requirement that all postgraduate trainees must submit and be cleared on a formal

Manitoba Adult Abuse Registry.

The original Manitoba Adult Abuse Registry must be submitted to MSAS (Medical Staff

Administrative Services), 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior

to the commencement of training.

Please visit https://www.gov.mb.ca/fs/pwd/adult_abuse_registry.html to apply for

Manitoba Adult Abuse Registry check.

Please check with your local law enforcement agency or the Police Service that

the Vulnerable Sector Check is included in the Police Information Check/Criminal

Record Check

Please submit your application for Police Information Check/Criminal Record Check

on time to avoid any delay in starting training. Please retain a copy of your Police

Information Check/Criminal Record Check for your own records.

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J. Manitoba Child Abuse Registry

Be sure to apply early as it may take up to two (2) months to obtain a Manitoba Child

Abuse Registry check.

It is a requirement that all postgraduate trainees must submit and be cleared on a formal

Manitoba Child Abuse Registry.

The original Manitoba Child Abuse Registry must be submitted to MSAS (Medical Staff

Administrative Services), 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2 one month prior to

the commencement of training.

Please visit https://www.gov.mb.ca/fs/childfam/child_abuse_registry.html to apply for

Manitoba Child Abuse Registry check.

K. Banking Information

All postgraduate medical trainees are required to submit their banking information so they

can be set up with payroll. Voided Cheque or Account Verification from the bank must be

submitted to MSAS (Medical Staff Administrative Services), 4th Floor – 650 Main St.

Winnipeg, MB R3B 1E2, one month prior to the commencement of training.

The Voided Cheque must include bank name, address, account number, and transit

number.

Visa sponsored trainees (apply to Saudi Arabian only) - are required to submit their

banking information to the PGME Office, one month prior to commencement of training.

Clinical Fellows - are required to submit WRHA Medical Remuneration Direct Deposit

Form to MSAS at 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2. This document must be

submitted one month prior to commencement of training.

L. Immunization

It is the trainee's responsibility to complete the WRHA Immunization and Communicable

Disease Record Form, Confidential Personal, Work and Health Questionnaire and submit it

to the address indicated on the form. Please retain a copy of the documents and bring it to

your appointment.

WRHA PGME Immunization Pre-Employment Letter 2017-2018

WRHA Immunization and Communicable Disease Record Form

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WRHA PGME Confidential Health Questionnaire (on the PGME Resources website – under

letter “W” on the right hand side column)

The trainees commencing on July 1 must contact one of the Occupational Health Units by

May 8, 2017 to schedule an appointment to attend prior to the commencement of training.

The trainees with Start Date other than July 1 must ensure to contact one of the

Occupational Health Units to schedule an appointment to attend one month prior to the

commencement of training.

Once you have completed all of the above steps, the trainees are required to notify the

date of immunization appointment to PGME Office at [email protected].

M. Benefits

The WRHA Resident Employment Benefits package will be sent to you directly by MSAS,

prior to the commencement of training.

For Clinical Fellows, please refer to your Independent Contract.

For Visa Sponsored Trainees, please contact your Embassy/Bureau to find out if you are

eligible for benefits according to the agreement between University of Manitoba –

Sponsoring Country.

N. e-Post Account

For WRHA funded trainees (residents and fellows) - Once the WRHA has received all your

employment paperwork, you will be assigned an employee number. The employee number

can be found on your first paystub.

Please follow the instructions below to create an e-Post account to receive the WRHA Pay

Statement:

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/ePost-

CreateAccount.pdf

O. e-Health Account

Manitoba e-Health provides electronic health system to health care providers in order to

help enhance the quality of health care.

The WRHA will provide you with the e-Health account information prior to the

commencement of training.

Please visit the following links for the New e-Health Computer Account User Information:

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/New_eH

ealth_Access.pdf

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P. Licensure

The College of Physicians and Surgeons of Manitoba (CPSM) is the statutory body

responsible for maintaining standards of medical practice within Manitoba through the

administration of The Medical Act, Regulations, and related By-Laws, including the Code of

Ethics. The CPSM regulates the practice of medicine in the Province of Manitoba and issues

the certificate of registration authorizing postgraduate medical education on an annual

basis.

All postgraduate medical trainees must be registered with the CPSM. The CPSM Office will

forward the registration application package directly to the trainees. Please note that if you

have already signed up an account with physicians apply, you need to share your supporting

documents with CPSM through physiciansapply.ca.

- CPSM license is required prior to the trainee's start date. Failure to complete/submit

the CPSM application by the posted deadline will result in a delayed start of the

training. It is the trainee's responsibility to complete and return the application to the

CPSM Office by the following dates:

Residents from R1 Match : April 1, 2017

Residents from R2 Match : May 1, 2017

Resident from R4 (MSM, PSM, Family Medicine ER, Visa Sponsored

Trainees and Clinical Fellows) : March 15, 2017

With submitting the application by the deadlines, it allows CPSM to process your

application and send a confirmation to the PGME Office and programs for adding you to

call schedule prior to June 1 as per PARIM – WRHA Collective Agreement.

- Late applicants will not be added to the call schedule on time, and thus will result in

delay of the commencement of training.

- For more information and a downloadable application, please visit the CPSM website:

http://www.cpsm.mb.ca/.

College of Physicians and Surgeons of Manitoba (CPSM)

1000-1661 Portage Avenue

Winnipeg, Manitoba R3J 3T7

Phone: (204)-774-4344

Fax: (204)-774-0750

Toll Free (in Manitoba): (877)-774-4344

Email: [email protected]

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Post PHD trainees:

Dental Interns and Oral Maxillofacial Surgery

The trainees are required to obtain the appropriate licensure from Manitoba Dental

Association

Clinical Biochemistry

The trainees are required to apply for student memberships with Canadian Society of

Clinical Chemists (CSCC) and American Society for Clinical Chemistry (AACC)

Clinical Microbiology

The trainees are required to apply for memberships with Canadian College of

Microbiologists (CCM) and Canadian Association of Clinical Microbiology (CACMID)

Molecular Genetics and Cytogenetics

The trainees are required to apply for memberships with Canadian College of Medical

Geneticists (CCMG)

Clinical Health Psychology

The trainees are required to apply for memberships with Association of Psychology

Postdoctoral and Internship Centers (APPIC)

Q. Liability Insurance

The Canadian Medical Protective Association (CMPA) is an organization that provides legal

defense and liability protection to all physicians across Canada. All postgraduate medical

trainees whose work involves patient contact must obtain CMPA membership/its equivalent

for the duration of their registration with PGME at the University of Manitoba. The PGME

Office provides the CMPA with a listing of all trainees accepted to the University of

Manitoba for postgraduate medical education training.

- CMPA is required prior to the trainee's training start date. Failure to complete/submit

the CMPA membership application by the posted deadline may result in a delayed start

to the training. It is the trainee's responsibility to complete the online membership

application form and PGY questionnaire. The CMPA application and questionnaire must

be completed and returned to the CMPA by May 8, 2017 or twelve (12) weeks prior to

commencement of training.

- The CMPA application and questionnaire are available on the CMPA website:

www.cmpa-acpm.ca/en/member-self-service.

- WRHA Residents - The membership fees will be paid in full directly to the CMPA by the

Winnipeg Regional Health Authority (WRHA). DO NOT PROVIDE ANY PAYMENT WHEN

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SUBMITTING THE CMPA APPLICATION, and be sure to indicate that the WRHA is the

third party payer. The portion of membership fees will be recovered by way of payroll

deduction, and this will be coordinated by the WRHA or Health Sciences Centre (HSC)

Payroll Office in August/September.

- Visa Sponsored Residents & Clinical Fellows - are required to pay their own

membership fees in full directly to the CMPA. There will be no reimbursement from the

WRHA.

- PARIM – CMPA Letter 2017 - 2018

- Late applicants will not be added to the call schedule on time, and thus will result in

delay of the commencement of training.

Post PHD Trainees will be required to confirm the appropriate liability insurance to their

Home Program.

R. Professional Association Residents & Interns of Manitoba (PARIM)

The Professional Association Residents & Interns of Manitoba (PARIM) is a volunteer, non-

profit organization representing physicians in training that strives to achieve excellence in

medical education by:

- Working to achieve optimal working conditions so as to maintain a sense of personal

wellbeing for all residents in Manitoba.

- Developing and maintaining effective liaisons and influence with individuals and

organizations within the health care system, to ensure that residents have input in

health policy decisions that affect them.

- Raising public awareness with respect to the roles and functions of residents.

- Encouraging involvement and active participation of members in the realization of our

goals.

The PARIM will send the membership package directly to the trainees. Membership is not

applicable to Clinical Fellows.

For more information, please refer to PARIM website.

S. Canadian Post-M.D Education Registry (CAPER)

All the postgraduate medical trainees are required to submit a completed CAPER form to

the PGME Office.

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The mandate of CAPER is:

- to provide accurate information regarding the size, nature and distribution of post-M.D.

programs in Canadian medical schools.

- to develop a common classification system of post-M.D. trainee categories and to

identify such trainees in the Canadian medical schools.

- to provide information as specifically requested in keeping with CAPER policies.

The CAPER form is available on the PGME website (PGME Resources – under letter “C” on

the right hand side column)

Please submit your completed CAPER form to PGME Office at 260 Brodie Centre two

months prior to the commencement of training

T. Requisition Forms for Lab Coats and HSC Facility Access Card, and Pager

Once you have completed all the registration requirements listed above and confirmed your

licence and liability insurance, you will receive the Authorized Requisition Forms for lab

coats, access card and pager.

Requisition Form for Lab Coats:

Postgraduate residents will receive four new lab coats.

The Authorized Requisition Form can be picked up during one on one meeting with PGME

Resident Administrators (see Section Z) in the week starting June 19, 2017. Postgraduate

trainees must take the requisition form over to the Sewing Room located in the basement

level of the Laundry Building at the Health Sciences Centre.

Clinical Fellows - NO lab coat will be provided.

Requisition Form for WRHA/HSC Facility ID Access Card:

Postgraduate trainees will receive a WRHA/HSC Facility ID Access Card.

The HSC Authorized Requisition ID Form can be picked up in the week starting June 19, 2017

(see Section Z). The trainees must take the application form over to the Security Services

(between 9:00am - 3:00pm) located in Room MS245 MS Building (2nd Floor) at the Health

Sciences Centre.

This photo ID Access Card will be activated for the first day of training.

The trainees are required to carry their ID card as per WRHA Policy: ID.

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Pager:

A pager will be provided to each new postgraduate resident.

The University of Manitoba graduates accepted for the residency training program will use

their existing pager and are NOT required to obtain a new pager.

Pagers will also be handed out during one on one meeting with the PGME Resident

Administrators in the week starting June 19, 2017 (see Section Z).

Clinical Fellows & Post PHD - Pager will be provided only when requested.

Scrub Access

Your Home Program will provide you with the information on how to obtain scrub access

upon the commencement of training, if applicable.

U. University of Manitoba Student Card

The University of Manitoba ID Cards are available at front reception of the Neil John

MacLean Health Sciences Library located in the Brodie Centre. The trainees are required to

activate their Student ID Card at Colin Wooton’s office (Physical Plant Office, S013 Medical

Services Building, Bannatyne Campus) to obtain 24/7 access to the Brodie/Buhler and Basic

Medical Sciences Building.

If you already have a UM student card, please request a new photo at the NJM Library to

capture your current appearance. Please note this photo will be used in the VENTIS system

account for identification/assessment purposes.

Your student number is available on your UM ID card.

V. Immigration Documentation

All the postgraduate trainees who are NOT a Canadian or a Permanent Resident are

required to have a valid work permit. It is the trainee’s responsibility to maintain a valid

work permit and provide the PGME Office with a copy of a valid work permit.

Visa Sponsored Trainees are required to have a valid passport and work permit. Please

follow the instructions sent to you in your Welcome Email containing your official Letter of

Offer. A clear scanned copy of your passport along with signed Letter of Offer must be

submitted to PGME Office within one week after receiving Welcome E-mail. The College of

Physicians and Surgeons of Manitoba will send the license application directly to you. The

completed application must be submitted as soon as possible. The PGME Office will work

concurrently to submit the LMIA Exemption on your behalf to generate the Order ID and

Offer of Employment Number that you will use to apply for a work permit. This information

will be included in the Letter of Employment and sent to you by email.

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Non-Canadian and Non-Permanent Resident Clinical Fellows are required to have a valid

passport and work permit. Please follow the instructions sent to you in your Welcome

Email containing your official Letter of Offer and Contract. After signing and returning these

documents, you will be contacted by Nancy Green (WRHA Physician Recruitment) with

further instructions. The College of Physicians and Surgeons of Manitoba will send the

license application directly to you. The completed application must be submitted as soon as

possible.

Permanent Residents of Canada will be required to provide a copy of their Permanent

Resident Card to PGME Office.

For further information, please visit the website:

http://www.cic.gc.ca/english/work/index.asp

W. Social Insurance Number (SIN)

When completing your Online Registration in VENTIS (a Postgraduate Medical Education

Curriculum Management System), all the postgraduate trainees are required to provide

their Social Insurance Number (SIN).

Non-Canadian and Non-Permanent Resident - are required to apply for a Social Insurance

Number (SIN) once you arrive in Canada. Please skip this step in VENTIS Registration and

provide the SIN Number to PGME Office once you receive it.

For further information on how to apply for SIN, to obtain a confirmation of the SIN, or to

amend the SIN record, please visit the website:

www.servicecanada.gc.ca/eng/sin/apply/how.shtml

X. Personal Health Information Act (PHIA)

All trainees are required to attend the PHIA session at the MANDATORY PGME Trainee

Orientation Day on June 28, 2017.

All trainees must sign PHIA Pledges at the Orientation Day

The trainees with Off-Cycle Start Dates (other than July 1st) must contact PGME Office for

PHIA training.

22 | P a g e

Y. Registration Fees and Dual Registration

Registration Fees

- WRHA Residents - The assessed University of Manitoba Registration Fees will be paid by

the WRHA for the WRHA funded residents, by direct billing authorization through the

Resident Employment Administration Office.

- Clinical Fellows - The assessed University of Manitoba Registration Fees must be paid in

accordance with the Independent Contract, prior to the commencement of training.

Please note that the late payment will result in delay of the commencement of

training.

- Visa Sponsored Trainees – The assessed University of Manitoba Registration Fees are

paid according to the agreement between University of Manitoba – Sponsoring Country.

- Further information on the U of M Registration fees can be found here

Dual Registration

- The trainees who wish to continue work toward a previous degree, certificate or

diploma program, or Graduate Studies course while being simultaneously registered in

another program at the University of Manitoba must request the permission for

concurrent curriculum privileges and the permission must be obtained from both

programs of study. For more information about the process, please click here.

- Programs that have a mandatory Master’s Program (Oral Maxillofacial Surgery, Pediatric

Dentistry, Public Health and Preventive Medicine) or trainee’s completing Master of

Surgery are required to complete Concurrent Curriculum Form.

- How is permission obtained? The trainee and each of their Faculty/College, school or

program advisors are expected to sign the form indicating permission has been granted,

and agree to the conditions found on the form. The completed form is returned to the

PGME Office. The Request for Permission for Concurrent Curriculum Form can also be

found on the Registrar’s Office Staff & Faculty resources website:

http://intranet.umanitoba.ca/student/records/2323.html

Z. One on One Meeting with PGME Office

There will be drop in meetings with PGME Resident Administrators to review all submitted

registration documents and receive the items outlined in Section T, pending confirmation of

licence and liability insurance. Please see the detailed schedule below:

23 | P a g e

DATE TIME ROOM

Wednesday, June 21, 2017 1:00 PM to 3:30 PM NJM Library, Bannatyne Campus

(Room 225)

Thursday, June 22, 2017 9:00 AM to 12:00 Noon NJM Library, Bannatyne Campus

(Room 225)

Friday, June 23, 2017 9:00 AM to 12:00 Noon NJM Library, Bannatyne Campus

(Room 225)

Monday, June 26, 2017 1:00 PM to 3:30 PM NJM Library, Bannatyne Campus

(Room 225)

Tuesday, June 27, 2017 9:00 AM to 12:00 Noon NJM Library, Bannatyne Campus

(Room 225)

It is imperative that trainees must submit the required documents on time to

avoid any delays in the commencement of training or payment.

The trainees are recommended to retain a copy of the registration

documents for their own record.

24 | P a g e

Mandatory PGME Trainee Orientation

All the NEW postgraduate trainees are expected to attend the MANDATORY New PGME Trainee

Orientation. The Clinical Fellows are invited to the PGME Orientation as well, but it is optional.

Orientation is scheduled on Wednesday, June 28, 2017 at 8:00 AM to 4:30 PM in the Frederic

Gaspard Theatre (Theater A).

Frederic Gaspard Theatre (Theater A)

2nd floor - Basic Medical Sciences Building

745 Bannatyne Avenue

Winnipeg, Manitoba R3E 0W2

Map

25 | P a g e

Detailed information about PGME Orientation day as follows:

Registration

Registration starts at 8:00 AM on June 28 – 2nd floor of Basic Medical Sciences Building outside

Frederic Gaspard Theater (J.A. Hildes Concourse).

Signage

There will be signage to guide you to the location of the orientation session. Please enter through

the Brodie Centre doors at 727 McDermot Avenue. Orientation Day will be held in Frederic

Gaspard Theatre (Theatre A) in the Basic Medical Sciences Building.

Step One: NAME TAGS

Please pick up your name tag as you enter the orientation area. Name tags are to be returned at

the end of the day to a PGME administrator for attendance tracking.

Step Two: REGISTER

The registration tables, located outside of Frederic Gaspard Theater, will be organized

alphabetically by last name. Please report to your corresponding table to be registered. All the

residents are required to sign in at the beginning of Orientation Day. You will be directed to pick

up a lanyard with USB containing important information that will assist you during your training.

Step Three: BREAKFAST

A light breakfast will be provided. Pick up any items that you wish to eat and proceed to our

partner organization representatives tables.

Step Four: MINGLE

Doctors Manitoba and PARIM will have their staff and information available at separate tables.

You are encouraged to meet the representatives from both of these organizations.

Step Five: 8:30 AM PRESENTATIONS

Orientation presentations will commence at 8:30 AM in Frederic Gaspard Theatre (Theater A) in

Basic Medical Science Building at Bannatyne Campus.

Please visit the following link to see the complete agenda:

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/Orientation_age

nda_June_28_2017.pdf

26 | P a g e

Mandatory IMG Orientation

All the NEW International Medical Graduates (IMG), including both Canadian Citizens/Permanent

Residents and non-Canadian/Permanent Resident of Canada are required to attend the four (4)

weeks Mandatory IMG Orientation between June 1 – June 30 , 2017.

Further information will be communicated directly by the International Medical Graduate (IMG)

Program. Please click here for program inquiries.

For more information, including:

Moving to Manitoba

About Winnipeg

Changing personal information

Parking

Letter of enrollment

Letter of employment

Please visit: PGME Trainee Handbook and PGME Trainee Resources webpage

27 | P a g e

Registration Checklists

Residents (CaRMS Match, Family Medicine Enhanced Skills, External Transfer)

PGME TASKS LIST

Check mark

Manual section

Tasks Submit to/Deadline

☐ A

Pg. 10

Letter of Offer

Review, sign and return Letter of Offer

Electronic copy: submit to [email protected] one week after receiving the letter

Original: PGME Office 260 Brodie Centre due within two weeks after receiving the letter

☐ C

Pg. 10 Activate your UMNetID and Email Account

http://umanitoba.ca/iridium within one week after receiving the Welcome Email

☐ D

Pg. 10 Aurora Student and Personal Identification Number (PIN)

Aurora Student

☐ E

Pg. 11 VENTIS Online Registration https://uofm.ventis.ca/

☐ F

Pg. 12 Medical Diploma

PGME Office 260 Brodie Centre, two months prior to the commencement of training

☐ G

Pg. 12

Regional Health Authorities Learner Placement Affiliation Agreement

Submit the original signed document to PGME Office at 260 Brodie Centre, two months prior to the commencement of training

WRHA (EMPLOYER) TASKS LIST

☐ H

Pg. 12

Submit one original Police Information Check/Criminal Record Check (including Vulnerable Sector Check)

MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training

☐ I

Pg. 13 Submit original Manitoba Adult Abuse registry Check

MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training

☐ J

Pg. 14

Submit original Manitoba Child Abuse Registry Check

MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training

☐ K

Pg. 14 Banking information

MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training

☐ L

Pg. 14

Immunization

Notify PGME your immunization appointment date

Trainees commencing on July 1st must contact one of the Occupational Health Units by May 8, 2017 to schedule an immunization appointment Once you completed the immunization, please notify [email protected] your immunization appointment date immediately

28 | P a g e

☐ M

Pg. 15 Benefits

Package will be sent to you directly by MSAS prior to the commencement of training

☐ N

Pg. 15 Create e-Post Account

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/ePost-CreateAccount.pdf

☐ O

Pg. 15 e-Health Account

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/New_eHealth_Access.pdf

CPSM (COLLEGE OF PHYSICIANS AND SURGEONS OF MANITOBA/PHYSICIAN LICENSURE) TASKS LIST

☐ P

Pg. 16 Apply for CPSM license http://www.cpsm.mb.ca/

You must complete and return the application to the CPSM Office, 1000-1661 Portage Ave, Winnipeg, MB R3J 3T7 by :

April 1, 2017 for Residents from R1 Match

May 1, 2017 or 12 weeks prior to the commencement of training for Residents from R2 Match

☐ H

Pg. 12

Submit one original Police Information Check/Criminal Record Check (including Vulnerable Sector Check)

CPSM 1000-1661 Portage Avenue Winnipeg, Manitoba R3J 3T7, one month prior to the commencement of training

CMPA (CANADIAN MEDICAL PROTECTIVE ASSOCIATION/LIABILITY INSURANCE) TASKS LIST

☐ Q

Pg. 17

Apply for CMPA membership www.cmpa-acpm.ca/en/member-self-service

The application must be submitted by May 8, 2017 or 12 weeks prior to the commencement of training

CAPER (CANADIAN POST M.D EDUCATION REGISTRY) TASKS LIST

☐ S

Pg. 19

Fill out CAPER form: http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/2015-2016_CAPER_form.pdf

PGME Office 260 Brodie Centre, two months prior to the commencement of training

PGME TASKS LIST

☐ Z

Pg. 22 One on one meeting with PGME Office

Bannatyne Campus (please refer to Section Z of the registration manual for the dates and location)

☐ T

Pg. 19 Requisition Forms for Lab Coats, HSC Access Card, and Pager

Lab Coats: Sewing Room, Laundry Building-Basement HSC HSC Access Card: Security Services office -Room MS 245 MS Building (2nd Floor) HSC

☐ U

Pg. 20 University of Manitoba Student Card Front Reception NJM Library

☐ X

Pg. 21 Personal Health Information Act (PHIA)

PGME Office 260 Brodie Centre

29 | P a g e

Mandatory PGME Trainee Orientation:

All NEW postgraduate trainees are expected to attend the MANDATORY New PGME Trainee

Orientation on Monday, June 28, 2017 at 8:00 AM to 4:30 PM in the Frederic Gaspard Theatre

(Theater A).

Mandatory IMG Orientation:

All NEW International Medical Graduates (include Canadians/Permanent Residents, non-Canadian

citizens, IMG CaRMS Match and IMG Program) are required to attend the four (4) weeks IMG

Orientation between June 1 – June 30, 2017

It is imperative that the trainees must submit the required documents on

time, to avoid any delays in the commencement of training or payment.

The trainees are recommended to retain a copy of the registration

documents for their own record.

30 | P a g e

Clinical Fellows

PGME TASKS LIST

Check mark

Manual section

Tasks Submit to

☐ A

Pg. 10

Letter of Offer

Review, sign and return Letter of Offer

Electronic copy: submit to [email protected] one week after receiving the letter

Original: PGME Office 260 Brodie Centre due within two weeks after receiving the letter

☐ B

Pg. 10

Independent Contract

Review, sign and return Independent Contract

Electronic copy: submit to [email protected] one week after receiving the document

Original: PGME Office 260 Brodie Centre due within two weeks after receiving the letter

☐ C

Pg. 10 Activate your UMNetID and Email Account

http://umanitoba.ca/iridium

☐ D

Pg. 10 Aurora Student and Personal Identification Number (PIN)

Aurora Student

☐ E

Pg. 11 VENTIS Online Registration https://uofm.ventis.ca/

☐ F

Pg. 12 Medical Diploma

PGME Office 260 Brodie Centre, two months prior to the commencement of training

☐ G

Pg. 12

Regional Health Authorities Learner Placement Affiliation Agreement

PGME Office 260 Brodie Centre, two months prior to the commencement of training

WRHA (EMPLOYER) TASKS LIST

☐ H

Pg. 12

Submit one original Police Information Check/Criminal Record Check (including Vulnerable Sector Check)

MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training

☐ J

Pg. 13 Submit original Manitoba Adult Abuse registry Check

MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training

☐ I

Pg. 14 Submit original Manitoba Child Abuse Registry Check

MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training

☐ K

Pg. 14

Banking information

Submit WRHA Medical Remuneration Direct Deposit Form and VOID Cheque or Banking Information

MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training

☐ L

Pg. 14

Immunization

Notify PGME your immunization appointment date

Trainees commencing on July 1st must contact one of the Occupational Health Units by May 8, 2017 to schedule an immunization appointment.

31 | P a g e

Once you completed the immunization, please notify [email protected] your immunization appointment date

☐ M

Pg. 15 Benefits Please refer to your Independent Contract

☐ N

Pg. 15 e-Post Account

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/ePost-CreateAccount.pdf

☐ O

Pg. 15 e-Health Account

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/New_eHealth_Access.pdf

CPSM (COLLEGE OF PHYSICIANS AND SURGEONS OF MANITOBA/PHYSICIAN LICENSURE) TASKS LIST

☐ P

Pg. 16 Apply for CPSM license http://www.cpsm.mb.ca/

You must complete and return the application to the CPSM Office, 1000-1661 Portage Ave, Winnipeg, MB R3J 3T7 by March 15, 2017

☐ H

Pg. 12

Submit one original Police Information Check/Criminal Record Check (including Vulnerable Sector Check)

CPSM 1000-1661 Portage Avenue Winnipeg, Manitoba R3J 3T7, one month prior to the commencement of training

CMPA (CANADIAN MEDICAL PROTECTIVE ASSOCIATION/LIABILITY INSURANCE) TASKS LIST

☐ Q

Pg. 17

Apply for CMPA membership www.cmpa-acpm.ca/en/member-self-service,

The application must be submitted by May 8, 2017 or 12 weeks prior to the commencement of training

CAPER (CANADIAN POST M.D EDUCATION REGISTRY) TASKS LIST

☐ S

Pg. 19

Fill out CAPER Form: http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/2015-2016_CAPER_form.pdf

PGME Office 260 Brodie Centre, two months prior to the commencement of training

PGME TASKS LIST

☐ Y

Pg.22

Registration Fees

Check your Aurora Student to view your registration fees

Pay registration fees

The assessed University of Manitoba Registration Fees must be paid in accordance with the Independent Contract, prior to the commencement of training. Please note that the late payment will result in delay of the commencement of training

☐ Z

Pg. 22 One on one meeting with PGME Office

Bannatyne Campus (please refer to Section Z of the registration manual for the dates)

☐ T

Pg. 19 Requisition Forms for HSC Access Card and Pager (as per request only)

HSC Access Card: Security Services office -Room MS 245 MS Building (2nd Floor) HSC

☐ U

Pg. 20 University of Manitoba Student Card

Front Reception NJM Library

☐ X

Pg. 21 Personal Health Information Act (PHIA)

PGME Office 260 Brodie Centre

32 | P a g e

PGME Trainee Orientation (optional):

All NEW Clinical Fellows are invited to attend the MANDATORY New PGME Trainee Orientation on

Monday, June 28, 2017 at 8:00 AM to 4:30 PM in the Frederic Gaspard Theatre (Theater A).

It is imperative that the trainees must submit the required documents on

time, to avoid any delays in the commencement of training or payment.

The trainees are recommended to retain a copy of the registration

documents for their own record.

33 | P a g e

Post PHD (Dental Interns, Oral & Maxillofacial Surgery, Clinical Biochemistry, Clinical

Microbiology, Molecular Genetics & Cytogenetics and Clinical Health Psychology)

PGME TASKS LIST Check mark

Manual Section

Tasks Submit to

☐ A

Pg. 10

Letter of Offer

Review, sign and return Letter of Offer

Electronic copy: submit to [email protected] one week after receiving the letter

Original: PGME Office 260 Brodie Centre due within two weeks after receiving the letter

☐ C

Pg. 10 Activate your UMNetID and Email Account http://umanitoba.ca/iridium

☐ D

Pg. 10 Aurora Student and Personal Identification Number (PIN)

Aurora Student

☐ E

Pg. 11 VENTIS Online Registration https://uofm.ventis.ca/

☐ G

Pg. 12

Regional Health Authorities Learner Placement Affiliation Agreement

PGME Office 260 Brodie Centre, two months prior to the commencement of training

WRHA (EMPLOYER) TASKS LIST

☐ H

Pg. 12

Submit one original Police Information Check/Criminal Record Check (including Vulnerable Sector Check)

MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training

☐ J

Pg. 13 Submit original Manitoba Adult Abuse registry Check

MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training

☐ I

Pg. 14 Submit original Manitoba Child Abuse Registry Check

MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training

☐ K

Pg. 14 Banking information

MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training

☐ L

Pg. 14

Immunization

Notify PGME your immunization appointment date

Trainees commencing on July 1st must contact one of the Occupational Health Units by May 8, 2017 to schedule an immunization appointment. The trainees with the start date other than July 1st must contact the Occupational Health Units one month prior to the commencement of training. Once you completed the immunization, please notify [email protected] your immunization appointment date

34 | P a g e

☐ M

Pg. 15 Benefits

Package will be sent to you directly by MSAS prior to the commencement of training

☐ N

Pg. 15 Create e-Post Account

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/ePost-CreateAccount.pdf

☐ O

Pg. 15 e-Health Account

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/New_eHealth_Access.pdf

PGME TASKS LIST

☐ Z

Pg. 22 One on one meeting with PGME Office

Bannatyne Campus (please refer to Section Z of the registration manual for the dates)

T

Pg. 19

Requisition Form for Lab Coats, HSC Access Card and Pager

Lab Coats: Sewing Room, Laundry Building-Basement HSC

HSC Access Card: Security Services office - Room MS 245 MS Building (2nd Floor) HSC

☐ U

Pg. 20 University of Manitoba Student Card Front Reception NJM Library

☐ X

Pg.21 Personal Health Information Act (PHIA)

PGME Office 260 Brodie Centre

Mandatory PGME Trainee Orientation:

All NEW Post PHD trainees who start on July 1st, are required to attend the MANDATORY New

PGME Trainee Orientation on Monday, June 28, 2017 at 8:00 AM to 4:30 PM in the Frederic

Gaspard Theatre (Theater A).

It is imperative that the trainees must submit the required documents on

time, to avoid any delays in the commencement of training or payment.

The trainees are recommended to retain a copy of the registration

documents for their own record.

35 | P a g e

Visa Sponsored Trainees (Residents and Fellows)

PGME TASKS LIST

Check mark

Manual Section

Tasks Submit to

☐ A

Pg. 10

Letter of Offer

Review, sign and return Letter of Offer

Electronic copy: submit to [email protected] one week after receiving the letter

Original: PGME Office 260 Brodie Centre due within two weeks after receiving the letter

☐ C

Pg. 10 Activate your UMNetID and Email Account

http://umanitoba.ca/iridium

☐ D

Pg. 10 Aurora Student and Personal Identification Number (PIN)

Aurora Student

☐ W

Pg. 21 Social Insurance Number (SIN) https://uofm.ventis.ca/

☐ E

Pg. 11 VENTIS Online Registration https://uofm.ventis.ca/

☐ F

Pg. 12 Medical Diploma

PGME Office 260 Brodie Centre, two months prior to the commencement of training

☐ G

Pg. 12 Regional Health Authorities Learner Placement Affiliation Agreement

PGME Office 260 Brodie Centre, two months prior to the commencement of training

☐ K

Pg. 14 Banking information* *only applies to Saudi Arabian trainees

PGME Office 260 Brodie Centre, one month prior to the commencement of training

☐ V

Pg. 20

Immigration Documentation

Provide a copy of valid passport and work permit

PGME Office 260 Brodie Centre or [email protected], one week after receiving a Welcome Email. A copy of work permit is to be submitted upon receipt.

WRHA TASKS LIST

☐ H

Pg. 12

Submit one original Police Information Check/Criminal Record Check (including Vulnerable Sector Check)

MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training

☐ J

Pg. 13 Submit original Manitoba Adult Abuse registry Check

MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training

☐ I

Pg. 14 Submit original Manitoba Child Abuse Registry Check

MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training

36 | P a g e

☐ L

Pg. 14

Immunization

Notify PGME your immunization appointment date

Trainees commencing on July 1st must contact one of the Occupational Health Units by May 8, 2017 to schedule an immunization appointment. Once you completed the immunization, please notify [email protected] your immunization appointment date

☐ O

Pg. 15 e-Health Account

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/New_eHealth_Access.pdf

CPSM (COLEGE OF PHYSICIANS AND SURGEONS OF MANITOBA/PHYSICIAN LICENSURE) TASKS LIST

☐ P

Pg. 16 Apply for CPSM License http://www.cpsm.mb.ca/

You must complete and return the application to the CPSM Office, 1000-1661 Portage Ave, Winnipeg, MB R3J 3T7 by March 15, 2017

☐ H

Pg. 12

Submit one original Police Information Check/Criminal Record Check (including Vulnerable Sector Check)

CPSM 1000-1661 Portage Avenue Winnipeg, Manitoba R3J 3T7, one month prior to the commencement of training

CMPA (CANADIAN MEDICAL PROTECTIVE ASSOCIATION/LIABILITY INSURANCE) TASKS LIST

Q Pg. 17

Apply for CMPA membership www.cmpa-acpm.ca/en/member-self-service

The application must be submitted by May 8, 2017 or 12 weeks prior to the commencement of training

CAPER (CANADIAN POST M.D EDUCATION REGISTRY) TASKS LIST

S Pg. 19

Fill out CAPER Form: http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/2015-2016_CAPER_form.pdf

PGME Office 260 Brodie Centre, two months prior to the commencement of training

PGME TASKS LIST

☐ Z

Pg. 22 One on one meeting with PGME Office

Bannatyne Campus (please refer to Section Z of the registration manual for the dates and location)

☐ T

Pg. 19

Requisition Form for Lab Coats, HSC Access Card and Pager

Lab Coats: Sewing Room, Laundry Building-Basement HSC

HSC Access Card: Security Services office -Room MS 245 MS Building (2nd Floor) HSC

☐ U

Pg. 20 University of Manitoba Student Card

X Pg. 21

Personal Health Information Act (PHIA)

PGME Office 260 Brodie Centre

37 | P a g e

Mandatory PGME Trainee Orientation:

All NEW Visa Sponsored Trainees are required to attend the MANDATORY New PGME Trainee

Orientation on Monday, June 28, 2017 at 8:00 AM to 4:30 PM in the Frederic Gaspard Theatre

(Theater A).

Mandatory IMG Orientation:

All NEW Visa Sponsored Trainees are required to attend the four (4) weeks IMG Orientation

between June 1 – June 30, 2017.

It is imperative that the trainees must submit the required documents on

time, to avoid any delays in the commencement of training or payment.

The trainees are recommended to retain a copy of the registration

documents for their own record.

38 | P a g e

Returning/Continuing Trainee Checklist (From Specialty to Subspecialty Training

Program within U of M)

PGME TASKS LIST

Check mark

Manual section

Tasks Submit to

☐ A

Pg. 10

Letter of Offer

Review, sign and return Letter of Offer

Electronic copy: submit to [email protected] one week after receiving the letter

Original: PGME Office 260 Brodie Centre due within two weeks after receiving the letter

☐ D

Pg. 10 Update Personal Information in Aurora Student, if applicable

Aurora Student

☐ E

Pg. 11 Update Personal Information in VENTIS, if applicable

https://uofm.ventis.ca/

☐ V.

Pg. 20 Copy of valid Permanent Resident Card, if applicable

[email protected]

☐ V.

Pg. 20 Copy of valid Work Permit, if applicable [email protected]

☐ T

Pg. 19

Pick up a Requisition Form for HSC Access Card and return the old card to PGME Office at 260 Brodie Centre

HSC Access Card: Security Services office -Room MS 245 MS Building (2nd Floor) HSC

WRHA (EMPLOYER) TASKS LIST

☐ L

Pg. 14

Immunization

Ensure your immunization is up to date

CPSM (COLLEGE OF PHYSICIANS AND SURGEONS OF MANITOBA/PHYSICIAN LICENSURE) TASKS LIST

☐ P

Pg. 16

Apply/renew CPSM license by March 15, 2017 and provide proof to PGME Office http://www.cpsm.mb.ca/

[email protected] prior to the commencement of training

CMPA (CANADIAN MEDICAL PROTECTIVE ASSOCIATION/LIABILITY INSURANCE) TASKS LIST

☐ Q

Pg. 17

Apply/renew and provide proof of CMPA membership www.cmpa-acpm.ca/en/member-self-service.

[email protected] prior to the commencement of training

CAPER (CANADIAN POST M.D EDUCATION REGISTRY) TASKS LIST

☐ S

Pg. 19

Fill out CAPER form: http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/2015-2016_CAPER_form.pdf

PGME Office 260 Brodie Centre, two months prior to the commencement of training

PLEASE NOTE: If there is a training gap of six (6) months and longer, please follow the ‘Resident

Checklist’

It is imperative that the trainees must submit the required documents on time, to

avoid any delays in the commencement of training or payment.

The trainees are recommended to retain a copy of the registration documents for

their own record.

39 | P a g e

Returning/Continuing Trainee Checklist (From Specialty/Subspecialty Training Program

to Fellowship Program within U of M)

PGME TASKS LIST

Check mark

Manual section

Tasks Submit to

☐ A

Pg. 10

Letter of Offer

Review, sign and return Letter of Offer

Electronic copy: submit to [email protected] one week after receiving the letter

Original: PGME Office 260 Brodie Centre due within two weeks after receiving the letter

☐ B

Pg. 10

Independent Contract

Review, sign and return Independent Contract

Electronic copy: submit to [email protected] one week after receiving the document

Original: PGME Office 260 Brodie Centre due within two weeks after receiving the letter

☐ D

Pg. 10 Update Personal Information in Aurora Student, if applicable

Aurora Student

☐ E

Pg. 11 Update Personal Information in VENTIS, if applicable

https://uofm.ventis.ca/

☐ V.

Pg. 20 Copy of valid Permanent Resident Card, if applicable

[email protected]

☐ V.

Pg. 20 Copy of valid Work Permit, if applicable [email protected]

☐ T

Pg. 19

Pick up a Requisition Form for HSC Access Card and return the old card to PGME Office at 260 Brodie Centre

HSC Access Card: Security Services office -Room MS 245 MS Building (2nd Floor) HSC

WRHA (EMPLOYER) TASKS LIST

☐ K

Pg. 14

Banking information

Submit WRHA Medical Remuneration Direct Deposit Form AND VOID Cheque or Banking Info

MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training

☐ L

Pg. 14

Immunization

Ensure your immunization is up to date

CPSM (COLLEGE OF PHYSICIANS AND SURGEONS OF MANITOBA/PHYSICIAN LICENSURE) TASKS LIST

☐ P

Pg. 16

Apply/renew CPSM license by March 15, 2017 and provide proof to PGME Office http://www.cpsm.mb.ca/

[email protected] prior to the commencement of training

CMPA (CANADIAN MEDICAL PROTECTIVE ASSOCIATION/LIABILITY INSURANCE) TASKS LIST

☐ Q

Pg. 17

Apply/renew and provide proof of CMPA membership www.cmpa-acpm.ca/en/member-self-service.

[email protected] prior to the commencement of training

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CAPER (CANADIAN POST M.D EDUCATION REGISTRY) TASKS LIST

☐ S

Pg. 19

Fill out CAPER form: http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/2015-2016_CAPER_form.pdf

PGME Office 260 Brodie Centre two months prior to the commencement of training

PGME TASKS LIST

☐ Y

Pg.22

Registration Fees

Check your Aurora Student to view your registration fees

Pay registration fees

The assessed University of Manitoba Registration Fees must be paid in accordance with the Independent Contract, prior to the commencement of training. Please note that the late payment will result in delay of the commencement of training

PLEASE NOTE: If there is a training gap of six (6) months and longer, please follow the ‘Resident

Checklist’

It is imperative that the trainees must submit the required documents on

time, to avoid any delays in the commencement of training or payment.

The trainees are recommended to retain a copy of the registration

documents for their own record.

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Frequently Asked Questions (FAQ)

RE: Documentation

Q : I did an elective when I was in Undergraduate program at the University of

Manitoba, can the Undergraduate program forward my information to the PGME

Office?

A : No, we do not retrieve documentation from UGME from past electives.

Q : Can I send my registration documents electronically by email?

A : The preference is original by mail or courier.

Q : I have provided CPSM with my criminal record check and medical diploma, can the

PGME Office obtain this information from CPSM?

A : No, the PGME Office do not solicit documentation from the CPSM on behalf of the

resident for our registration process.

RE: Canadian Medical Protective Association (CMPA)

Q : I'm trying to fill out my CMPA application online. At one point it asks for a

License/Registration Number and Type of License - at present I have indicated that I

do not know either of these.

A : In Manitoba, the CPSM educational license does not have a number assigned to it.

Q : Toward the end of the application, it asks whether “I will be taking a specialty

certification exam at the end of your program" - I'm unclear whether this question

is referring to the Royal College exam all residents take.

A : RCPSC and CFPC residents will write a specialty/subspecialty exam at the end of

training.

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RE: College of Physicians and Surgeons of Manitoba (CPSM)

Q : I have provided CPSM with my criminal record check and medical diploma, can the

PGME Office obtain this information from them?

A : No, the PGME Office don’t solicit documentation from the CPSM on behalf of the

trainee for our registration process.

Q : I have provided MSAS with a criminal record check and CPSM also requires the

same document, can MSAS send documents to CPSM?

A : MSAS does not share or provide trainee registration documentation to CPSM,

please refer to Section G under the Registration Requirements for more information

on where you need to submit Criminal Record Check.

RE: Immunization Requirements

Q : I have submitted my Immunization information, do I still require an appointment

with OESH?

A : Yes, the WRHA OESH health record/immunization appointment needs to be made by

May 15 for PGME trainees commencing on July 1. The trainees with the Start Date

other than July 1 must ensure to schedule an appointment One Month prior to the

training start date.

RE: Criminal Record Check (including Vulnerable Sector Check), Child Abuse and Adult Abuse

Registry Check

Q : I am having some difficulties trying to determine what is required for the police

background check.

A : All the trainees are required to complete a Police Information Check/Criminal Record

Check (including the Vulnerable Sector Check), a Manitoba Child Abuse Registry

Check and Adult Abuse Registry Check. Any police or RCMP station can assist you

with a criminal record check (which usually includes the Vulnerable Sector Check).

The Child Abuse Registry and Adult Abuse Registry Check are a separate process. You

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may contact their office (contact information indicated above under each section) for

detailed information and process.

Q : Can I obtain a Child Abuse Registry Check from another province?

A : No, the MSAS requires the Child Abuse Registry Check from Manitoba. If you require

more information please contact MSAS at [email protected]

Q : Is my police report with Vulnerable Sector Check enough or do I also need to

request separately for the Child/Adult Abuse Registry Check?

A : The Police Information Check/Criminal Record Check will usually include a Vulnerable

Sector Check, but doesn’t include a Child/Adult Abuse Registry Check. This is a

separate process, and you will have to contact their office (contact information

indicated above under each section) for detailed information and process.

Q : What if I haven’t received any of the required Checks (Criminal with Vulnerable

Sector, Adult Abuse or Child Abuse) one month before my start date as indicated in

the Registration Requirements?

A : If you have yet to receive your required Checks by the deadline, please submit copies

of your payment receipts so that the MSAS knows you have started the process.

RE: Health Insurance Coverage

Q : I do not have a Manitoba Health number.

A : If you live in Manitoba, then you will have a provincial MB health number. If you are

coming in from another province, you would carry coverage from your home

province, but will have to apply for Manitoba coverage once you arrive. Please

provide your current provincial health number on the application form and also

provide our office with an update.

RE: University of Manitoba Student Number

Q : How do I obtain my University of Manitoba Student Number?

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A : Please refer to your Welcome Email for your University of Manitoba

Student Number.

RE: Letter of Offer

Q : What specifically is the Signed Letter of Offer?

A : The letter of offer is your formal acceptance to residency training with the

University of Manitoba and employment as a resident with the Winnipeg Regional

Health authority. It is signed by Dr. B. Wright and Dr. C. Yaffe and is a first point of

communication to you from the PGME Office.

RE: Personal Insurance

Q : Does Blue Cross provide a plan for residents?

A : Blue Cross is the personal insurance that will be offered through your registration with

the WRHA, plus there are other personal insurance packages that will also be offered

through Doctors Manitoba. Both the WRHA and Doctors Manitoba will be presenting

information on the Orientation Day about the coverage options to choose from. There

will be a deadline for enrollment, and this will be further highlighted in their

information presentation/package.

RE: Medical Diploma

Q : Do I need to provide the PGME office with a copy of my degree if I graduated at the

University of Manitoba?

A : Yes, you are required to provide a copy of your medical diploma to the PGME Office.

Q : My medical diploma is very large; can I submit a reduced size?

A : Yes, please provide a smaller 81/2 x 11” size copy.

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RE: Parking

Q : Can I receive a parking pass for HSC and St. Boniface Hospital?

A : Yes, you may apply for a reciprocal pass with HSC Parking Services at (204) 787-2715.

RE: CAPER

Q : I need the contract dates for the CAPER form.

A : The current date this year is July 1, 2017 – June 30, 2018.


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