Regular Meeting No. 2017-02A February 23, 2017 2:00 p.m. AGENDA Regular Board of Directors Meeting Riverside County Administration Center Board of Supervisors Chambers 4080 Lemon Street, First Floor Riverside, CA 92501 Any person with a disability who requires a modification or accommodation in order to participate in this meeting, or any person with limited English proficiency (LEP) who requires language assistance to communicate with the Riverside Transit Agency Board of Directors during the meeting, should contact the Riverside Transit Agency Clerk of the Board, telephone number (951) 565-5044, no fewer than two business days prior to this meeting to enable the Riverside Transit Agency to make reasonable arrangements to assure accessibility or language assistance for this meeting. Agenda item descriptions are intended to provide members of the public a general summary of business to be conducted or discussed. Posting of any recommended action on an agenda item does not indicate what action will be taken. The Board of Directors may take any action it believes is appropriate on the agenda item and is not limited in any way by the notice of any recommendation. All documents related to any agenda item are available for public inspection at www.riversidetransit.com or through the Clerk of the Board’s office at the Riverside Transit Agency, 1825 Third Street, Riverside, CA 92507. ITEM RECOMMENDATION 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE
Transcript
Regular Meeting No. 2017-02A February 23, 2017 2:00 p.m.
AGENDA
Regular Board of Directors Meeting
Riverside County Administration Center Board of Supervisors Chambers 4080 Lemon Street, First Floor
Riverside, CA 92501
Any person with a disability who requires a modification or accommodation in
order to participate in this meeting, or any person with limited English proficiency (LEP) who requires language assistance to communicate with the Riverside Transit Agency Board of Directors during the meeting, should contact the Riverside Transit Agency Clerk of the Board, telephone number (951) 565-5044, no fewer than two business days prior to this meeting to enable the Riverside Transit Agency to make reasonable arrangements to assure accessibility or language assistance for this meeting. Agenda item descriptions are intended to provide members of the public a general summary of business to be conducted or discussed. Posting of any recommended action on an agenda item does not indicate what action will be taken. The Board of Directors may take any action it believes is appropriate on the agenda item and is not limited in any way by the notice of any recommendation. All documents related to any agenda item are available for public inspection at www.riversidetransit.com or through the Clerk of the Board’s office at the Riverside Transit Agency, 1825 Third Street, Riverside, CA 92507. ITEM RECOMMENDATION
1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE
RTA BOARD OF DIRECTORS MEETING PAGE 2 FEBRUARY 23, 2017
ITEM RECOMMENDATION
4. PUBLIC COMMENTS – NON-AGENDA ITEMS RECEIVE COMMENTS
Members of the public may address the Board regarding any item within the subject matter jurisdiction of the Board; however, no action may be taken on off-agenda items unless authorized by law. Comments shall be limited to matters not listed on the agenda. Members of the public may comment on any matter listed on the agenda at the time that the Board considers that matter. Each person's presentation is limited to a maximum of three (3) minutes.
5. PRESENTATION
TO FORMER BOARD MEMBER IKE BOOTSMA, CITY OF EASTVALE, FOR HIS SERVICE TO THE RIVERSIDE TRANSIT AGENCY TO WILLIE T. JONES III RECOGNIZING 40 YEARS WITH THE RIVERSIDE TRANSIT AGENCY
6. APPROVAL OF MINUTES – JANUARY 26, 2017
BOARD MEETING (P.5) APPROVE 7. CONSENT CALENDAR:
All items on the Consent Calendar will be approved by one motion and there will be no discussion on individual items unless a Board member or member of the public requests a specific item to be pulled from the calendar for separate discussion.
7A. Financial Profile – January 2017 (P.10) RECEIVE AND FILE 7B. Ridership Report – January 2017 (P.23) RECEIVE AND FILE
7C. On Time Performance – January 2017 (P.30) RECEIVE AND FILE
7D. Travel Training Report – January 2017 (P.31) RECEIVE AND FILE
7E. Board Administration and Operations
Committee Meeting – February 1, 2017 Draft Minutes (P.33) RECEIVE AND FILE
RTA BOARD OF DIRECTORS MEETING PAGE 3 FEBRUARY 23, 2017
ITEM RECOMMENDATION
CONSENT CALENDAR CONTINUED:
7F. Board Budget and Finance Committee Meeting – February 1, 2017 Draft Minutes (P.36) RECEIVE AND FILE
7G. January FY17 Farebox Recovery Ratio (FRR)
Performance and FYE17 FRR Projection (P.39) RECEIVE AND FILE
7H. Agency Credit Card Statement – January
2017 (P.41) RECEIVE AND FILE 7I. Authorize the Filing of Resolution 2017-02
with the California Department of Transportation (CalTrans) for Federal Fiscal Year (FFY) 2017 Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities Program Application (P.42) APPROVE
(Board Administration and Operations Committee Reviewed and Recommended – 2/1/17)
PERMITTING THE HUMAN RESOURCES DEPARTMENT TO ACCESS STATE AND FEDERAL SUMMARY CRIMINAL HISTORY INFORMATION FOR EMPLOYMENT PURPOSES THROUGH FINGERPRINTING (P.46) APPROVE
(Board Administration and Operations Committee Reviewed and Recommended – 2/1/17)
9. AUTHORIZATION TO ENTER INTO A PURCHASE
AND SALE AGREEMENT WITH THE CITY OF RIVERSIDE FOR THE TRANSFER OF PROPERTY IDENTIFIED AS ASSESSOR’S PARCEL NOS. 215-152-012 AND 215-152-019 (P.50) APPROVE
(Board Budget and Finance Committee Reviewed and Recommended – 2/1/17)
RTA BOARD OF DIRECTORS MEETING PAGE 4 FEBRUARY 23, 2017
ITEM RECOMMENDATION
10. AUTHORIZATION TO REQUEST FUNDING
ADVANCE FROM ALLOCATED UNCLAIMED WESTERN COUNTY BUS LOCAL TRANSPORTATION FUND (LTF) RESERVES HELD BY THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) (P.53) APPROVE
(Board Budget and Finance Committee Reviewed and Recommended – 2/1/17)
11. AUTHORIZATION TO CEASE PARTICIPATION IN
THE CALIFORNIA TRANSIT INDEMNITY POOL (“CALTIP”) AND SECURE GENERAL/VEHICLE LIABILITY AND VEHICLE PHYSICAL DAMAGE (VPD) INSURANCE THROUGH A STAND-ALONE PLACEMENT (P.55) APPROVE
12. BOARD MEMBER COMMENTS
13. ANNOUNCEMENTS 14. NEXT MEETING
Regular Meeting of the RTA Board of Directors Thursday, March 23, 2017, 2:00 p.m. Riverside Transit Agency Board Room 1825 Third Street Riverside, CA 92501
15. MEETING ADOURNMENT
RIVERSIDE TRANSIT AGENCY Board of Directors
Minutes of Meeting No. 2017-01A Regular Meeting January 26, 2017
1. CALL TO ORDER Chair Linda Krupa called the regular meeting of the Riverside Transit Agency Board of Directors to order at 2:04 p.m., on Thursday, January 26, 2017, in the Riverside County Board of Supervisors Chambers, 4080 Lemon Street, First Floor, Riverside, CA.
2. ROLL CALL Present:
1. Mark Orozco, City of Beaumont 2. Linda Molina, City of Calimesa 3. Dawn Haggerty, City of Canyon Lake 4. Brandon Plott, City of Eastvale 5. Linda Krupa, City of Hemet 6. Anthony Kelly Jr., City of Jurupa Valley 7. Daryl Hickman, Lake Elsinore 8. Greg August, City of Menifee 9. David Marquez, City of Moreno Valley
10. Randon Lane, City of Murrieta 11. 1Ted Hoffman, City of Norco 12. Tonya Burke, City of Perris 13. Andy Melendrez, City of Riverside 14. Alonso Ledezma, City of San Jacinto 15. Maryann Edwards, City of Temecula 16. Bridgette Moore, City of Wildomar 17. 2Jerry Sincich, County of Riverside, District I 18. 3Frank Johnston, County of Riverside, District II 19. 4Jeff Comerchero, County of Riverside, District III 20. 5Debbie Rose, County of Riverside, District V
Absent: 1. Art Welch, City of Banning 2. Dick Haley, City of Corona
3. PLEDGE OF ALLEGIANCE
1Alternate for Director Berwin Hanna, City of Norco 2Alternate for Director Kevin Jeffries, County of Riverside, District I 3Alternate for Director John Tavaglione, County of Riverside, District II 4Alternate for Director Chuck Washington, County of Riverside, District III 5Alternate for Director Marion Ashley, County of Riverside, District V
Item 6 5
Director Andy Melendrez arrived to the meeting at 2:05 p.m. 4. PUBLIC COMMENTS – NON-AGENDA ITEMS Public comments were made by:
Mr. Tom Pate, Smart-Union – Transportation Division Mr. Luis Hernandez, Blindness Support Service Ms. Tanya Kelly, City of Riverside resident Director Mark Orozco arrived to the meeting at 2:09 p.m. 5. APPROVAL OF MINUTES – DECEMBER 15, 2016 BOARD MEETING M/S/C (LANE/BURKE) approving the minutes of the December 15, 2016 Board meeting. The motion carried with 16 affirmative votes and 1 abstention (MOLINA). 6. CONSENT CALENDAR
M/S/C (JOHNSTON/ROSE) approving the receipt and file of Item A – Financial Profile – December 2016. The motion carried unanimously.
M/S/C (JOHNSTON/ROSE) approving the receipt and file of Item B – Ridership Report –
December 2016. The motion carried unanimously. M/S/C (JOHNSTON/ROSE) approving the receipt and file of Item C – On Time Performance –
December 2016. The motion carried unanimously. M/S/C (JOHNSTON/ROSE) approving the receipt and file of Item D – Travel Training Report –
December 2016. The motion carried unanimously. M/S/C (JOHNSTON/ROSE) approving the receipt and file of Item E – Board Administration and
Operations Committee Meeting – January 11, 2017 Draft Minutes. The motion carried unanimously.
M/S/C (JOHNSTON/ROSE) approving the receipt and file of Item F – Board Budget and Finance
Committee Meeting – January 11, 2017 Draft Minutes. The motion carried unanimously. M/S/C (JOHNSTON/ROSE) approving the receipt and file of Item G – December FY17 Farebox
Recovery Ratio (FRR) Performance and FYE17 FRR Projection. The motion carried unanimously. M/S/C (JOHNSTON/ROSE) approving the receipt and file of Item H – Transportation NOW
Update – December 2016. The motion carried unanimously. M/S/C (JOHNSTON/ROSE) approving the receipt and file of Item I – Agency Credit Card
Statements – December 2016. The motion carried unanimously.
Item 6 6
M/S/C (JOHNSTON/ROSE) approving the receipt and file of Item J – Quarterly Comprehensive Route Performance Report. The motion carried unanimously.
M/S/C (JOHNSTON/ROSE) approving Item K – Free Bus Rides for the Riverside Area Veterans
Expo (RAVE) and Veterans Stand Down Event on April 21, 2017. The motion carried unanimously.
Director Alonso Ledezma arrived to the meeting at 2:16 p.m. Director Maryann Edwards arrived to the meeting at 2:19 p.m.
7. AUTHORIZE CLOSURE OF THE ADMINISTRATIVE OFFICES ON MONDAY, JULY 3, 2017.
ADOPT UPDATED HUMAN RESOURCES POLICIES AND PROCEDURES, SECTION 3-5, HOLIDAY PAY AND HOLIDAY SCHEDULING
M/S/C (BURKE/MOORE) as to the following:
• Authorize closure of the Administrative Offices on Monday, July 3, 2017. • Adopt Updated Human Resources Policies and Procedures, Section 3-5, Holiday Pay and
Holiday Scheduling.
The motion carried unanimously.
8. AGENCY INVESTMENT POLICY – ANNUAL UPDATE M/S/C (JOHNSTON/PLOTT) as to the following:
• Adopt the Agency Investment Policy for 2017.
The motion carried unanimously. Director Dawn Haggerty arrived to the meeting at 2:22 p.m. 9. AUTHORIZATION TO AMEND THE FISCAL YEAR 2016/2017 (FY17) SHORT RANGE TRANSIT
PLAN (SRTP) AND OPERATING AND CAPITAL BUDGETS M/S/C (EDWARDS/BURKE) as to the following:
• Authorize the proposed mid-year changes to the FY17 Operating and Capital Budgets. • Direct staff to seek full RCTC approval of the requested changes identified in this report. • Direct staff to prepare appropriate amendments to the FY17 SRTP as a result of this action. • Direct staff to modify all procurement documentation impacted by the changes identified in
Mr. Rohan Kuruppu presented an update on the Riverside Downtown decentralization project. 11. BOARD MEMBER COMMENTS Board member comments were made by: Chair Linda Krupa, Director Brandon Plott, Director
Linda Molina, Director David Marquez, Director Anthony Kelly Jr. and Alternate Director Jeff Comerchero.
12. ANNOUNCEMENTS Announcements were made by Mr. Larry Rubio. 13. NEXT MEETING
Regular Meeting of the RTA Board of Directors Thursday, February 23, 2017, 2:00 p.m. Riverside County Administration Center Board Chambers 4080 Lemon St., First Floor Riverside, CA 92501
14. MEETING ADJOURNMENT
The meeting was adjourned at 2:55 p.m.
Respectfully submitted,
Larry Rubio
Chief Executive Officer
Tammi Ford
Clerk of the Board of Directors
Item 6 8
ADDITIONAL ATTENDANCE – JANUARY 26, 2017
NAME ORGANIZATION/TITLE 1. LARRY RUBIO RTA, CHIEF EXECUTIVE OFFICER
2. JAMES DONICH RTA, AGENCY GENERAL COUNSEL
3. TAMMI FORD RTA, CLERK OF THE BOARD
4. TOM FRANKLIN RTA, CHIEF OPERATING OFFICER
5. CRAIG FAJNOR RTA, CHIEF FINANCIAL OFFICER
6. VINCE ROUZAUD RTA, CHIEF PROCUREMENT AND LOGISTICS OFFICER
7. LAURA CAMACHO RTA, CHIEF ADMINISTRATIVE SERVICES OFFICER
8. BOB BACH RTA, DIRECTOR OF MAINTENANCE
9. ROHAN KURUPPU RTA, DIRECTOR OF PLANNING
10. JIM KNEEPKENS RTA, DIRECTOR OF MARKETING
11. NATALIE ZARAGOZA RTA, DIRECTOR OF CONTRACTS
12. RICK KACZEROWSKI RTA, DIRECTOR OF INFORMATION TECHNOLOGIES
13. BRAD WEAVER RTA, MARKETING MANAGER
14. ERIC USTATION RTA, GOVERNMENT AFFAIRS MANAGER
15. ADAM CHAVEZ RTA, DEPUTY DIRECTOR OF MAINTENANCE
16. JACKIE BRONSON RTA, HR MANAGER
17. LISA ALMILLI RTA, MOBILITY MANAGER
18. KELLY BACH RTA, PERF. ANALYSIS AND REPORTING MANAGER
19. LOUIS HERNANDEZ BLINDNESS SUPPORT SERVICES
20. ERIC LEWIS CITY OF MORENO VALLEY
21. KEITH WHITE JURUPA VALLEY RESIDENT
22. TOM PATE SMART-UNION
23. ARACELI PEREZ SMART-UNION
24. ESTELLA PEREZ SMART-UNION
25. DIANA CARLOS SMART-UNION
26. AKIMA DEXTER SMART-UNION
27. LUCY AGUILAR SMART-UNION
28. STACY ROMERO TRANSDEV
29. VALERIE WARHOP JURUPA VALLEY RESIDENT
30. TONYA KELLY RIVERSIDE RESIDENT
Item 6 9
RIVERSIDE TRANSIT AGENCY 1825 Third Street
Riverside, CA 92507
February 23, 2017
TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Craig Fajnor, Chief Financial Officer SUBJECT: Financial Profile – January 2017 Summary: The attached report summarizes the Agency’s performance in the
areas of revenues, operating expenses, ridership, and service levels (in terms of revenue service hours and revenue service miles) for fiscal year-to-date January FY17.
Recommendation: Receive and file.
Item 7A 10
FINANCIAL PROFILE
January 2017
Overview January total revenue of $10,009,922 is $2,414,705 or 32 percent over budget. Year-to-date revenue of $63,649,793 is $10,233,757 or 19 percent over budget. Both variances are attributable to greater than anticipated capital contributions and CNG-related revenue. January operating expenses of $6,176,694 are $331,623 or 5 percent under budget. Year-to-date expenses of $42,403,167 are $1,807,655 or 4 percent under budget. Variance analysis by cost element is provided in the financial discussion below. During the month of January, RTA carried a total of 663,285 passengers. January ridership consisted of 514,161 passengers on directly operated fixed routes, 114,756 on contracted fixed routes, and 34,368 Dial-A-Ride/Taxi Overflow trips. January 2017 ridership reflects a system-wide decrease of 6 percent when compared to January 2016. FY17 year-to-date system-wide ridership of 5,111,971 reflects a 6 percent decrease over the same period in FY16. Monthly ridership on fixed route service decreased 6 percent over the prior year, while FY17 year-to-date fixed route service ridership has decreased 7 percent over FY16. Monthly DAR/Taxi Overflow trips increased 5 percent over the same month in the prior year. FY17 year-to-date DAR/Taxi Overflow trips have decreased 1 percent over FY16. During January, RTA provided a total of 70,445 revenue service hours and logged a total of 1,080,583 combined revenue miles. This reflects an 11 percent increase in hours and a 10 percent increase in miles, respectively, when comparing January 2017 to January 2016. FY17 year-to-date actual revenue service hours of 487,098 and revenue miles of 7,508,229 reflect an increase of 8 percent in hours and an increase of 6 percent in miles, respectively, when compared to FY16.
Item 7A 11
January farebox revenue of $853,964 is $56,319 or 6 percent under budget. The year-to-date farebox revenue of $6,127,768 is $307,617 or 5 percent under budget. Both the monthly and year-to-date variances are attributed to less than anticipated ridership.
Financial Discussion
Salaries and benefits expense of $3,154,542 is $102,826 or 3 percent under budget in January. Year-to-date salaries and benefits expenses of $21,176,845 are $662,110 or 3 percent under budget. Both the monthly and year-to-date variances are attributed to unfilled positions and less than anticipated worker’s compensation expenses.
Purchased transportation expenses of $2,159,818 are $25,506 or 1 percent under budget in January. Year-to-date purchased transportation expenses of $14,930,427 are $853,172 or 5 percent under budget. The monthly variance is attributed to contractual efficiencies. The year-to-date variances are attributed to contractual efficiencies and less than anticipated DAR demand. Total services expenses of $198,060 are $49,347 or 20 percent under budget in January. Year-to-date service expenses of $1,507,913 are $210,663 or 12 percent under budget. The monthly variance is attributed to less than anticipated use of contract services and CNG Compressor Maintenance. The year-to-date variance is attributed to less than anticipated use of consultants and contract services. Materials and supplies expenses of $272,355 are $71,803 or 21 percent under budget in January. Year-to-date materials and supplies expenses of $1,995,630 are $89,613 or 5 percent over budget. The monthly variance is attributed to less than anticipated CNG fuel and parts expenses. The year-to-date variance is attributed to greater than anticipated parts expense. Other expenses of $391,918 are $82,140 or 17 percent under budget in January. Year-to-date other expenses of $2,792,352 are $171,323 or 6 percent under budget. The monthly variance is due to less than anticipated insurance expense. The year-to-date variance is due to less than anticipated utilities and insurance and software expenses.
Item 7A 12
Item 7A 13
Item 7A 14
Item 7A 15
RIVERSIDE TRANSIT AGENCYREVENUE GRAPHS
January 2017
800,000
850,000
900,000
950,000
Actual Budget
853,964
910,282
Passenger Fares
20,000
40,000
60,000
Actual Budget
42,133 37,500
State Operating
2,000,000
4,000,000
6,000,000
Actual Budget
5,222,940 5,293,773
Local Operating
1,000,000
1,200,000
1,400,000
Actual Budget
1,293,703 1,282,428
Federal Operating
Item 7A 16
RIVERSIDE TRANSIT AGENCYREVENUE GRAPHS
January 2017
50,000
75,000
100,000
125,000
150,000
Actual Budget
127,858
71,234
Other Operating
Item 7A 17
RIVERSIDE TRANSIT AGENCYREVENUE GRAPHS
January 2017
600,000
650,000
700,000
750,000
January 2016 January 2017
703,119
663,285
Ridership
Item 7A 18
Item 7A 19
RIVERSIDE TRANSIT AGENCYEXPENSE GRAPHS
January 2017
2,500,000
3,000,000
3,500,000
Actual Budget
3,154,542 3,257,368
Salaries & Benefits
150,000
225,000
300,000
Actual Budget
198,060
247,407
Services
2,000,000
2,100,000
2,200,000
2,300,000
Actual Budget
2,159,818 2,185,324
Purchased Transportation
175,000
250,000
325,000
400,000
Actual Budget
272,355
344,159
Materials & Supplies
Item 7A 20
RIVERSIDE TRANSIT AGENCYEXPENSE GRAPHS
January 2017
350,000
400,000
450,000
500,000
Actual Budget
391,918
474,059
Other Expenses
Item 7A 21
Item 7A 22
RIVERSIDE TRANSIT AGENCY 1825 Third Street
Riverside, CA 92507
February 23, 2017
TO: BOARD OF DIRECTORS
THRU: Larry Rubio, Chief Executive Officer
FROM: Tom Franklin, Chief Operating Officer
SUBJECT: Ridership Report - January 2017
Summary: System-wide ridership this January decreased 5.7% versus January 2016.
Factors to consider when comparing to a year ago:
• Calendar: o This January had two more weekdays than last January. There were four
Saturdays this January versus five last year. New Year’s Day Sunday service was added this year.
• Weather: o There were eight days of rain this January versus four rain days last
January. o There were no days at 100° or hotter in January 2017 or 2016.
• Schedule: o Revenue service hours this January were 10.9% higher than last January.
• Other o Average gasoline price for January 2017 was $2.83 versus $2.64 in
2 OCTA 794 ridership for the month is 1,281 and 9,240 for the fiscal year. Sunline Transit 220/210 Ridership for the month is 1,011 and 7,761 for the fiscal year. The FY-To-Date Variance is the difference between ridership from July 2016 to January 2017 versus July 2015 to January 2016
Item 7B 26
Riverside Transit Agency
Month-End Ridership Summary
January 2017
Passengers/
Revenue Hour
Passengers/
Revenue Mile Jan '17 vs Jan '16
FY-To-Date
2017 vs. 2016 1
901167 1.54 0.06 5.0% 13.0%
9021,345 1.72 0.10 22.1% 6.5%
903460 1.59 0.08 13.3% -1.4%
9045,596 2.17 0.14 0.9% -0.7%
9051,382 1.60 0.11 -16.0% -14.8%
9066,830 2.09 0.14 7.8% -2.2%
9073,507 1.86 0.11 1.4% -3.2%
9082,212 2.34 0.16 10.4% 4.1%
9095,038 2.17 0.12 6.2% 2.9%
9106,423 1.78 0.10 6.0% 0.5%
9111,408 1.84 0.11 3.8% -3.1%
34,368 1.97 0.12 4.7% -0.7%
1
Total
Passengers
Dial-A-Ride Services
Banning/ Beaumont
Performance Indicators Monthly & Fiscal Year Variances
Corona/ Norco
Perris/ Mead Valley/ Nuevo
Riverside/ Wood Crest/ Arnold Heights/ Canyon Crest/Orange Crest
Sun City/ Menifee
Dial-A-Ride (Seniors & ADA) Total >>>>
The FY-To-Date Variance is the difference between ridership from July 2016 to January 2017 versus July 2015 to January 2016
Lake Elsinore/ Canyon Lake/ Wildomar / Quail Valley
Highgrove/ Loma Linda
Hemet/ Homeland/ Romoland/ San Jacinto/ Valle Vista/ Winchester
Total Commuter Link Routes >>> 23,211 5.03 0.20 -12.0% -13.4%
1
January 2017
CommuterLink Routes
Route
Number Area Served
Performance Indicators Monthly & Fiscal Year VariancesTotal
Passengers
The FY-To-Date Variance is the difference between ridership from July 2016 to January 2017 versus July 2015 to January 2016
Item 7B 28
Jan '17 vs Jan '16Fiscal-Year-To-Date
2017 vs. 2016 1
RCC GO-PASS 40,910 -5.7% -7.4%
UC-RIVERSIDE U-PASS 41,403 1.3% -1.7%
MT. SAN JACINTO COLLEGE GO-PASS 11,531 -4.7% -20.1%
CAL BAPTIST UNIVERSITY U-PASS 2 3,732 -21.6% 6.3%
LA SIERRA UNIVERSITY U-PASS 390 -43.0% -39.7%
U-PASS & GO-PASS COLLEGE PROGRAMS TOTAL 97,966 -3.8% -7.6%
RIVERSIDE CITY EMPLOYEE PASS PROGRAM 1,161 27.6% 20.0%
1
2 CBU Classes began 5 days later this January vs. January 2016
Riverside Transit Agency
Month-End Ridership Summary
January 2017
Selected Pass Programs
Pass Program
Monthly & Fiscal Year VariancesTotal Passengers
The FY-To-Date Variance is the difference between ridership from July 2016 to January 2017 versus July 2015 to January 2016
Item 7B 29
RIVERSIDE TRANSIT AGENCY 1825 Third Street
Riverside, CA 92507
February 23, 2017
TO: BOARD OF DIRECTORS
THRU: Larry Rubio, Chief Executive Officer
FROM: Tom Franklin, Chief Operating Officer
SUBJECT: On Time Performance - January 2017
Summary: On time performance system-wide in January 2017 was 92% versus 92% in January 2016 and 91% in December 2016.
Recommendation:
Receive and file.
Item 7C 30
RIVERSIDE TRANSIT AGENCY 1825 Third Street
Riverside, CA 92507
February 23, 2017 TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Jim Kneepkens, Director of Marketing SUBJECT: Travel Training Report – January 2017 Summary: The attached report summarizes the Agency’s performance in the
Travel Training Program for the month of January 2017 and for fiscal year-to-date FY17. Highlights of this report are:
Item #1: 736 passenger trips generated on fixed route in the senior category; 4,154 year-to-date.
Item #2: 6,972 passenger trips generated on fixed route in the disabled category; 50,286 year-to-date.
Item #3: 7,708 total passenger trips generated on fixed route; 54,440 year-to-date.
Item #5: A total of $50,782 in expenses applied this month; $237,484 year-to-date.
Recommendation: Receive and file.
Item 7D 31
rev 2/15/17
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
Fiscal Year 2016/17 MONTHLY REPORT
OPERATOR: RTA Travel Training PROJECT NAME: "Freedom to Go" Travel Training Program for Seniors and People with Disabilities
Information reported shall be for this project only.
Fill Only Unshaded Areas Year 1 Month Qtr 1 Month Qtr 2 Month Qtr 3 Month Qtr 4 FY 16/17Goal Jul-16 Aug-16 Sep-16 Total Oct-16 Nov-16 Dec-16 Total Jan-17 Feb-17 Mar-17 Total Apr-17 May-17 Jun-17 Total YTD Total
* Unique Persons tracked separately by Month, Quarter and Year
1. Total One-Way Passenger Trips (report for this project only)
Completed? Date Completed
5
4
3
2
1
1
2
3
4
5
Item 7D 32
RTA BOARD ADMINISTRATION AND OPERATIONS COMMITTEE MEETING Minutes
February 1, 2017
1. CALL TO ORDER
Committee Chair Tonya Burke called the Board Administration and Operations Committee meeting to order at 1:00 p.m., on February 1, 2017, in the RTA Board Room.
2. SELF-INTRODUCTIONS
Self-introductions of those in attendance took place. Committee Members Attending
1. Committee Chair Tonya Burke, City of Perris 2. First Vice-Chairman Art Welch, City of Banning 3. Director Daryl Hickman, City of Lake Elsinore 4. Director Greg August, City of Menifee 5. Director David Marquez, City of Moreno Valley 6. Director Alonso Ledezma, City of San Jacinto 7. Director Bridgette Moore, City of Wildomar 8. Alternate Jerry Sincich, County of Riverside, District I
Committee Members Absent
1. Second Vice-Chairman Randon Lane, City of Murrieta 2. Director Andy Melendrez, City of Riverside
RTA Staff
1. Larry Rubio, Chief Executive Officer 2. Tammi Ford, Clerk of the Board of Directors 3. Tom Franklin, Chief Operating Officer 4. Craig Fajnor, Chief Financial Officer 5. Vince Rouzaud, Chief Procurement and Logistics Officer 6. Laura Camacho, Chief Administrative Services Officer 7. Bob Bach, Director of Maintenance 8. Jim Kneepkens, Director of Marketing 9. Rohan Kuruppu, Director of Planning
10. Natalie Zaragoza, Director of Contracts 11. Rick Kaczerowski, Director of Information Technologies 12. Adam Chavez, Deputy Director of Maintenance 13. Brad Weaver, Marketing Manager 14. Eric Ustation, Government Affairs Manager 15. Lisa Almilli, Mobility Manager 16. Rick Majors, Risk Manager 17. Jackie Bronson, HR Manager
1. Linda Krupa, City of Hemet 2. Frank Johnston, City of Jurupa Valley 3. Berwin Hanna, City of Norco 4. Eric Lewis, City of Moreno Valley
3. PUBLIC COMMENTS – NON-AGENDA ITEMS None. 4. APPROVAL OF MINUTES – JANUARY 11, 2017 COMMITTEE MEETING M/S/C (MOORE/HICKMAN) approving the minutes of the January 11, 2017 Committee meeting.
The motion carried unanimously. Director Ledezma arrived to the meeting at 1:05 p.m. 5. CONSENT CALENDAR
M/S/C (WELCH/HICKMAN) approving the receipt and file of Item A – Personnel Report – December 2016.
The motion carried unanimously. M/S/C (WELCH/HICKMAN) approving the receipt and file of Item B – Transportation Center Monthly Report – December 2016. The motion carried unanimously. 6. AUTHORIZE THE FILING OF RESOLUTION 2017-02 WITH THE CALIFORNIA
DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR FEDERAL FISCAL YEAR (FFY) 2017 SECTION 5310 ENHANCED MOBILITY OF SENIORS AND INDIVIDUALS WITH DISABILITIES PROGRAM GRANT APPLICATION
M/S/C (HICKMAN/WELCH) approving and recommending this item to the full Board of Directors for their consideration as follows:
• Authorize the filing of Resolution 2017-02 with the California Department of Transportation for Federal Fiscal Year 2017 Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities Program grant application.
The motion carried unanimously.
Item 7E 34
7. APPROVE RESOLUTION NO. 2017-01 PERMITTING THE HUMAN RESOURCES DEPARTMENT TO ACCESS STATE AND FEDERAL SUMMARY CRIMINAL HISTORY INFORMATION FOR EMPLOYMENT PURPOSES THROUGH FINGERPRINTING
M/S/C (MOORE/LEDEZMA) approving and recommending this item to the full Board of Directors for their consideration as follows:
• Approve Resolution No. 2017-01 Permitting the Human Resources Department to Access State and Federal Summary Criminal History Information for Employment Purposes Through Fingerprinting.
The motion carried unanimously.
8. POTENTIAL CHANGE IN PROVIDER OF LIABILITY AND VEHICLE PHYSICAL DAMAGE INSURANCE
Mr. Fajnor gave a presentation regarding the potential change in provider of liability and vehicle physical damage insurance.
9. BOARD MEMBER COMMENTS
Comments were made by Director Alonso Ledezma and Director Greg August.
10. ANNOUNCEMENTS Committee Chair Tonya Burke made an announcement.
11. NEXT MEETING
Wednesday, March 1, 2017, 1:00 p.m. Riverside Transit Agency 1825 Third Street
Riverside, CA 92507
12. MEETING ADJOURNMENT
The meeting was adjourned at 1:23 p.m.
Item 7E 35
RTA BOARD BUDGET AND FINANCE COMMITTEE MEETING
Minutes February 1, 2017
1. CALL TO ORDER Committee Chair Berwin Hanna called the Board Budget and Finance Committee
meeting to order at 2:02 p.m., on February 1, 2017, in the RTA Board Room. 2. SELF INTRODUCTIONS
Self-introductions of those in attendance took place. Committee Members Attending
1. Committee Chair Berwin Hanna, City of Norco 2. Director Linda Molina, City of Calimesa 3. Director Dawn Haggerty, City of Canyon Lake 4. Director Dick Haley, City of Corona 5. Board Chair Linda Krupa, City of Hemet 6. Director Anthony Kelly Jr., City of Jurupa Valley 7. Director Maryann Edwards, City of Temecula 8. Alternate Director Frank Johnston, County of Riverside, District II 9. Alternate Director Jeff Comerchero, County of Riverside, District III
10. Alternate Barry Busch, County of Riverside, District V Committee Members Absent
1. Mark Orozco, City of Beaumont
RTA Staff
1. Larry Rubio, Chief Executive Officer 2. Tammi Ford, Clerk of the Board of Directors 3. Tom Franklin, Chief Operating Officer 4. Craig Fajnor, Chief Financial Officer 5. Vince Rouzaud, Chief Procurement and Logistics Officer 6. Laura Camacho, Chief Administrative Services Officer 7. Bob Bach, Director of Maintenance 8. Adam Chavez, Deputy Director of Maintenance 9. Jim Kneepkens, Director of Marketing
10. Rohan Kuruppu, Director of Planning 11. Natalie Zaragoza, Director of Contracts 12. Rick Kaczerowski, Director of Information Technologies 13. Brad Weaver, Marketing Manager 14. Eric Ustation, Government Affairs Manager
3. PUBLIC COMMENTS – NON-AGENDA ITEMS None. Item 7F 36
4. APPROVAL OF MINUTES – JANUARY 11, 2017 COMMITTEE MEETING
M/S/C (KRUPA/EDWARDS) approving the January 11, 2017 committee meeting minutes.
The motion carried with seven affirmative votes and two abstentions (MOLINA/JOHNSTON).
5. CASH FLOW PROJECTIONS Mr. Fajnor presented the cash flow projections. Alternate Director Barry Busch arrived to the meeting at 2:10 p.m. 6. QUARTERLY INVESTMENT REPORT
Mr. Fajnor presented the quarterly investment report. 7. AUTHORIZATION TO ENTER INTO A PURCHASE AND SALE AGREEMENT
WITH THE CITY OF RIVERSIDE FOR THE TRANSER OF PROPERTY IDENTIFIED AS ASSESSOR’S PARCEL NOS. 215-152-012 AND 215-152-019
M/S/C (HALEY/MOLINA) approving and recommending this item to the full Board
of Directors for their consideration as follows:
• Authorize staff to enter into a Purchase and Sale Agreement with the City of Riverside for the Transfer of Property identified as Assessor’s Parcel Nos. 215-152-012 and 215-152-019.
The motion carried unanimously.
8. AUTHORIZATION TO REQUEST FUNDING ADVANCE FROM ALLOCATED
UNCLAIMED WESTERN COUNTY BUS LOCAL TRANSPORTATION FUND (LTF) RESERVES HELD BY THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC)
M/S/C (HAGGERTY/KRUPA) approving and recommending this item to the full
Board of Directors for their consideration as follows:
• Authorize staff to seek an advance of funds from RCTC in the amount of $10,000,000 to cover the projected deficit through mid-August 2017 in the event that federal funding is not awarded and available for drawdown by mid-May 2017.
• Direct staff to discontinue pursuing this request in the event the aforementioned federal funding becomes available.
The motion carried unanimously. Item 7F 37
9. BOARD MEMBER COMMENTS
None.
10. ANNOUNCEMENTS
Larry Rubio made an announcement.
11. NEXT MEETING
Wednesday, March 1, 2017, 2:00 p.m. Riverside Transit Agency 1825 Third Street
Riverside, CA 92507 12. MEETING ADJOURNMENT
The meeting was adjourned at 2:29 p.m.
Item 7F 38
RIVERSIDE TRANSIT AGENCY 1825 Third Street
Riverside, CA 92507
February 23, 2017 TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Craig Fajnor, Chief Financial Officer SUBJECT: January FY17 Farebox Recovery Ratio (FRR) Performance and
FYE17 FRR Projection Background: The Agency relies on a Transportation Development Act (TDA)
funding subsidy in order to cover a significant portion of its annual operating expenses. This funding is predicated on compliance with TDA operating provisions and statutes. TDA Provision 99270 states that claimants shall meet or exceed a predetermined ratio of fare revenues to operating expenses. This is known as the Farebox Recovery Ratio (FRR).
Policies and legislation have been adopted that clarify and expand the definition of allowable parameters relative to the calculation of the FRR. A Farebox Recovery Policy adopted by the Riverside County Transportation Commission (RCTC) expands allowable passenger fare revenues to include Local funds and Local Support revenues. In addition, Assembly Bill Number 813 (AB813) allows for the exclusion of comparable paratransit service expenses that exceed the prior fiscal year, adjusted by the Consumer Price Index (CPI).
Summary: The Agency’s FRR Target for FY17 is 17.48%. The Agency’s FY17 budgeted FRR is 20.09%. The Agency’s actual FRR through January was 21.17%, exceeding the target by 3.69%. In addition, the table below reflects the Agency’s current FY17 year-end forecast for FRR. It is based on year-to-date actual revenues and expenses through January 2017 plus projections for the remainder of the fiscal year. A conservative approach to the revenues and expenses, including allowable inclusions and exclusions, has been used.
Item 7G 39
Farebox Revenues 10,387,000$ Local Support Revenues: Measure A 2,845,000$
Subtotal - Farebox Revenues 13,232,000
Other Local Support Revenues & ExemptionsNew Routes (Implement. year + 2 Year Exemption): - Interest Income on Investments 125,000 RINs / LCFS from CNG usage 800,000 Bus Shelter Advertising 18,000 Other Local Support Revenues 447,100
Subtotal - Other Local Revenue & Exemptions 1,390,100
Total Farebox Revenues, Local Support, & Exemptions 14,622,100$
TDA/AB813 Expense ExemptionsNew Routes (Implement. year + 2 Year Exemption): - Fuel Exemption (AB813) - Paratransit Exemption (AB813) -
Subtotal - TDA/AB813 Expense Exemptions -
Operating Expenses - Adjusted 74,513,710$
Ratio 19.62%
Target 17.48%
Variance to Target: 2.14%
The current projected FY17 Farebox Recovery Ratio forecast at fiscal year-end is 19.62 percent. The predetermined target ratio is 17.48 percent, resulting in a favorable variance of 2.14 percent.
Staff will continue to provide the Board with Farebox Recovery Ratio updates and compliance strategies as required.
Recommendation:
Receive and file.
Item 7G 40
Item 7H 41
RIVERSIDE TRANSIT AGENCY 1825 Third Street
Riverside, CA 92507
February 23, 2017 TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Rohan Kuruppu, Director of Planning SUBJECT: Approve Resolution to Authorize Filing of Grant Application with California
Department of Transportation (Caltrans) for Federal Fiscal Year (FFY) 2017 Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities Program
Summary: On December 4, 2015, the Fixing America’s Surface Transportation (FAST)
Act was signed into law, reauthorizing surface transportation programs through FFY 2020. FTA Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities (one of the FAST Act programs) makes Federal resources available to States and designated recipients to improve mobility for seniors and individuals with disabilities by removing barriers to transportation service and expanding transportation mobility options. This program supports transportation services planned, designed and carried out to meet the special transportation needs of seniors and individuals with disabilities in all areas- large urbanized (over 200,000), small urbanized (50,000-200,000), and rural (under 50,000). Eligible projects include both traditional capital investment and nontraditional investment beyond the Americans with Disabilities Act (ADA) complementary paratransit services. RTA’s innovative Travel Training Program is designed to assist people with disabilities and older adults who want to learn to travel safely and independently using public transportation. Travel Training is a free, self-paced process where an individual, regardless of ability or age, can learn to ride RTA’s fixed-route system. A personal travel trainer customizes the learning experience for each participant while emphasizing safety and building confidence in travel skills. RTA’s Travel Training program began in 2011 and has provided training to over 1,600 passengers with disabilities, seniors and veterans. Caltrans has set a cap of $1 million that each agency can apply for the 2017 grant cycle that includes FFY 2015, FFY16 and FFY 2017 apportionments. Staff recommends applying for the 5310 funds in amount of $1 million. If Caltrans relaxes the cap later on, staff recommends applying for additional
Item 7I 42
funds as needed to support the Travel Training Program.
Fiscal Impact: The FFYs 2015, 2016 and 2017 Section 5310 programs will utilize Toll
Credits in lieu of the required 20% local match. If awarded, the Section 5310 Program grants will provide additional operating revenue to support the Travel Training Program.
Committee Recommendation:
This item was discussed at the Board Administration and Operations Committee meeting of February 1, 2017. The committee members unanimously approved and recommended this item to the full Board of Directors for their consideration.
Recommendation:
• Approve Resolution Authorizing the Chief Executive Officer or assigned designee to file applications with Caltrans for the 2017 Section 5310 Grant Cycle funds.
Item 7I 43
RESOLUTION No. 2017-02
RESOLUTION OF THE BOARD OF DIRECTORS OF THE RIVERSIDE TRANSIT AGENCY AUTHORIZING FILING OF APPLICATIONS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR FEDERAL TRANSPORTATION ASSISTANCE UNDER SECTION 5310 AS AUTHORIZED BY U.S.C. TITLE 49 CHAPTER 53 FOR FEDERAL FISCAL YEARS 2015, 2016 AND 2017
WHEREAS, the U. S. Department of Transportation is authorized to make grants to states through the Federal Transit Administration (FTA) to provide financial assistance for transportation services planned, designed, and carried out to meet the special transportation needs of seniors and individuals with disabilities under Section 5310 of the Federal Transit Act (FTA C 9070.1G); and WHEREAS, the California Department of Transportation (Caltrans) has been designated by the Governor of the State of California to administer Section 5310 grants for transportation projects for seniors and individuals with disabilities; and WHEREAS, the Riverside Transit Agency desires to apply for said financial assistance to support operation of Travel Training Program in its service area; and WHEREAS, the Riverside Transit Agency has, to the maximum extent feasible, coordinated with other transportation providers and users in the region (including the social service agencies). NOW, THEREFORE, BE IT RESOLVED by the Riverside Transit Agency Board of Directors:
1. That the Chief Executive Officer or assigned designee is authorized to execute and file applications on behalf of the Riverside Transit Agency with Caltrans for Federal assistance pursuant to Section 5310 of the Federal Transit Act (FTA C 9070.1G), as amended,
2. That the Chief Executive Officer or assigned designee is authorized to execute and file all certifications, assurances, contracts or agreements or any other document required by Caltrans. 3. That the Chief Executive Officer or assigned designee is authorized to commit the necessary local or State funds for the projects.
Item 7I 44
Resolution No. 2017-02 Page 2 of 2
4. That the Chief Executive Officer or assigned designee is authorized to
provide additional information as Caltrans may require in connection with the application for the Section 5310 projects.
5. That the Chief Executive Officer or assigned designee is authorized to submit
and approve request for reimbursement of funds from Caltrans for the Section 5310 projects. Passed and approved this 23rd day of February, 2017. AGENCY BOARD DESIGNEE: RIVERSIDE TRANSIT AGENCY APPROVED AS TO FORM: _________________________ _________________________ Linda Krupa James Donich Chair, Board of Directors Agency General Counsel
CERTIFICATION
The undersigned duly qualified Clerk of the Board of Directors of the Riverside Transit Agency certifies that the foregoing is a true and correct copy of a resolution, adopted at a legally convened meeting of the Riverside Transit Agency held on February 23, 2017. ATTEST: ________________________ Tammi Ford Clerk of the Board of Directors
Item 7I 45
1172715.1
RIVERSIDE TRANSIT AGENCY 1825 Third Street
Riverside, CA 92507
February 23, 2017 TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Laura Camacho, Chief Administrative Services Officer SUBJECT: Approve Resolution No. 2017-01 Permitting the Human Resources
Department to Access State and Federal Summary Criminal History Information for Employment Purposes through Fingerprinting
Summary: The Agency currently utilizes a third party vendor to conduct pre-
employment background investigations as part of the Agency’s hiring process. These background checks include a criminal history investigation and commences upon successful completion of any required testing and interviews for all positions within the Agency.
In an effort to enhance security, staff recommends the Agency
move forward to obtain State and Federal criminal history directly from the California Department of Justice (DOJ) and Federal Bureau of Investigations (FBI) on all prospective hires. While the Agency currently receives state and national information through a third party vendor, the history that is provided is limited to seven years from the date of request. This is not the case through the fingerprinting process.
Criminal history background checks would be conducted using the
DOJ Live Scan System. Digitally captured fingerprints and other key data points would be used by DOJ to gather statewide criminal conviction information going back to age 18 or younger where possible. A DOJ FBI check would also be required when the individual has resided outside of California. Prospective employees would be directed to a DOJ approved location to obtain fingerprints. The Agency is looking into potentially purchasing the Live Scan equipment to facilitate the fingerprinting of applicants in-house. However, prior to moving forward, a cost benefit analysis will be conducted to determine whether this approach is cost effective. If so, the equipment would be included in a future fiscal year budget request.
Item 8 46
1172715.1
Fiscal Impact: Below is a summary of what the additional cost would be to conduct criminal investigations through Live Scan Fingerprinting. Per Person
Cost Annual
Cost* Current criminal check cost through Third Party Vendor $42 $4,200 New criminal check cost through fingerprinting (includes Live Scan collection cost, State check and Federal check)
$69 $6,900
Increase in per person cost $27 $2,700 *Assuming 100 checks conducted annually. Funding to cover this request is included in the FY17 budget. Committee Recommendation:
This item was discussed at the Board Administration and Operations Committee meeting on February 1, 2017. The Committee members unanimously approved and recommended this item to the full Board of Directors for their consideration.
Recommendation:
• Approve Resolution No. 2017-01 Permitting the Human Resources Department to Access State and Federal Summary Criminal History Information for Employment Purposes Through Fingerprinting.
Item 8 47
RESOLUTION NO. 2017-01
RESOLUTION PERMITTING THE HUMAN RESOURCES DEPARTMENT TO ACCESS STATE AND FEDERAL SUMMARY CRIMINAL HISTORY INFORMATION FOR EMPLOYMENT PURPOSES THROUGH FINGERPRINTING
WHEREAS (1) Penal Code Sections 11105(b)(11) and 13300(b)(11) authorize cities, counties, districts and joint powers authorities to access state and local summary criminal history for employment, licensing or certification purposes; and
WHEREAS (2) Penal Code Section 11105(b)(11) authorizes cities, counties, districts and joint powers authorities to access federal level criminal history information by transmitting fingerprint images and related information to the Department of Justice to be transmitted to the Federal Bureau of Investigations; and
WHEREAS (3) Penal Code Sections 11105(b)(11) and 13300(b)(11) require that there be a requirement or exclusion from employment, licensing, or certification based on specific criminal conduct on the part of the subject of record; and
WHEREAS (4) Penal Code Sections 11105(b)(11) and 13300(b)(11) require the city council, Board of Supervisors, governing body of a city, county or district or joint powers authority to specifically authorize access to summary criminal history information for employment, licensing or certification purposes.
NOW THEREFORE, BE IT RESOLVED, that the Riverside Transit Agency is hereby authorized to access state and federal level summary criminal history information for employment (including volunteers, and contract employees), licensing of or certification for purposes and may not disseminate the information to a private entity.
Passed and approved this 23rd day of February, 2017. AGENCY BOARD DESIGNEE: RIVERSIDE TRANSIT AGENCY APPROVED AS TO FORM: _________________________ _________________________ Linda Krupa James Donich Chair, Board of Directors Agency General Counsel
Item 8 48
Resolution No. 2017-01 Page 2 of 2
CERTIFICATION
The undersigned duly qualified Clerk of the Board of Directors of the Riverside Transit Agency certifies that the foregoing is a true and correct copy of a resolution, adopted at a legally convened meeting of the Riverside Transit Agency held on February 23, 2017. ATTEST: ________________________ Tammi Ford Clerk of the Board of Directors
Item 8 49
RIVERSIDE TRANSIT AGENCY 1825 Third Street
Riverside, CA 92507
February 23, 2017 TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Vince Rouzaud, Chief Procurement and Logistics Officer SUBJECT: Authorization to enter into a Purchase and Sale Agreement with the City of
Riverside for the Transfer of Property identified as Assessor’s Parcel Nos. 215-152-012 and 215-152-019
Summary: On January 22, 2015, as part of the Agency’s Comprehensive Operational
Analysis, the Board approved the Downtown Riverside Operating Plan (“Operating Plan”). The Operating Plan changes the way transit services are delivered in downtown Riverside by creating an on-street grid-system that matches existing passenger travel patterns. As part of the Operating Plan’s implementation, the Downtown Transit Center will be closed and several stops in the downtown area upgraded with improvements such as new bus shelters, benches, solar lighting and other customer amenities. These improvements were completed in time to coincide with the Agency’s January 8, 2017 service change. Although the Downtown Transit Center has served the community well for more than 30 years, because of its limited space, it no longer meets the Agency’s needs. The Operating Plan also included the development of layover space for Agency buses on Vine Street across from the Metrolink Station. This site is owned by the Riverside County Transportation Commission (“RCTC”), City of Riverside (“City”) and Riverside Public Utility (“RPU”) (Attachment A). In December 2016, the Board approved an agreement with the RCTC for the conveyance of parcels identified as County of Riverside Assessor’s Parcel Nos. 215-350-018 and 215-341-004. The remaining City and RPU parcels have been the subject of negotiations between the Agency and the City. The result of these discussions is this Agreement which will convey the City owned property identified as Assessor’s Parcel Nos. 215-152-012 and 215-152-019 to the Agency. With the approval of the RTA Board of Directors and Riverside City
Item 9 50
Council, these properties will be transferred to the Agency for the sum of one dollar ($1.00) plus one-half the cost of reasonable and customary title and escrow fees. The Agreement also includes provisions for the granting of an easement by RPU if additional property is needed. Initially, the property will serve as a temporary bus layover location (Phase 1). Long term, staff plans to conduct a needs analysis which will include conceptual site plans for the development of a future mobility hub (Phase 2). If approved, the property transfer will also be subject to the Federal Transit Administration’s (“FTA’s”) approval to transfer the federal grant interest from the Downtown Transit Center’s current location (3911 University Avenue) to the Vine Street properties. Upon execution of this agreement, staff will work with the City and the FTA to formalize the property transfer. Additional provisions in the agreement include the following:
• Within 10 days following the effective date of the agreement, the City will open an escrow with Stewart Title of California – Inland Empire Division, 7065 Indiana Avenue, Suite 100, Riverside, CA 92506.
• The Agency will have six-months to complete its due diligence
requirements which may include, but is not limited to, matters such as the physical condition of the property, title restrictions, property value and environmental.
• All reasonable and customary costs associated with Title and
Escrow Fees shall be apportioned or allocated between the Agency and the City.
Fiscal Impact:
In addition to the $1 purchase price for the property, the cost for the environmental Phase 1 study and title and escrow fees is estimated to be approximately $10,000 as detailed below:
Property Purchase ………………….…… $ 1 Escrow and Title Fees.………………….. $4,500 Phase 1 Environmental Study………….. $5,500 Contingency………………………………… $1,000 Total… $ 11,001
Lastly, staff is recommending a 10 percent contingency amount of $1,000 to cover any unforeseen expenses that may arise during the due diligence
Item 9 51
process. Sufficient funds to cover this request are included in the Agency’s capital budget in the form of State Transit Assistance funds (STA).
Committee Recommendation:
This item was discussed at the Board Budget and Finance Committee meeting on February 1, 2017. The Committee members unanimously approved and recommended this item to the full Board of Directors for their consideration.
Recommendation:
• Authorize staff to enter into a Purchase and Sale Agreement with the City of Riverside for the Transfer of Property identified as Assessor’s Parcel Nos. 215-152-012 and 215-152-019. .
Item 9 52
RIVERSIDE TRANSIT AGENCY 1825 Third Street
Riverside, CA 92507
February 23, 2017 TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Craig Fajnor, Chief Financial Officer SUBJECT: Authorization to Request Funding Advance From Allocated Unclaimed
Western County Bus Local Transportation Fund (LTF) Reserves Held by the Riverside County Transportation Commission (RCTC)
Background: The Agency utilizes Federal funding for portions of its operating
expenses and capital expenditures. Primarily, the Agency uses Federal Transit Administration (FTA) Section 5307 (5307) formula revenues to fund a portion of its annual operating expenses and capital improvements. The Agency also utilizes other FTA section funds such as 5304, 5310 and 5311 funds for operating expenses and 5339 for capital expenditures. Federal funds are available for reimbursement - or draw down - after award of a Federal grant and actual expenditure of eligible costs.
On December 4, 2015, President Obama signed the Fixing America’s Surface Transportation (FAST) Act into law - the first federal law in over a decade to provide long-term funding certainty for surface transportation infrastructure planning and investment. The FAST Act authorized $305 billion over fiscal years 2016 through 2020 for highway, highway and motor vehicle safety, public transportation, motor carrier safety, hazardous materials safety, rail, and research, technology, and statistics programs. However, full-year FY17 funding has not yet been authorized by Congress. Instead, on January 23, 2017, FTA released FY17 Apportionments under the Further Continuing and Security Assistance Appropriations Act, 2017 (continuing resolution). This continuing resolution makes new funding available through April 2017 at approximately seven twelfths of the FY16 level.
Summary: Staff has commenced preparation of its application for FY17 5307 grant funding, encompassing both operating and capital improvement activities. The grant request is for 95% of the Agency’s FY17 programmed 5307 funding due to the limited funding availability through the continuing resolution. Historically, it can take from 3 to 7 months from initial submission to actual grant award. Once the grant is awarded, it is available for drawdown (reimbursement) against eligible expenses.
As of this report, 7 months of FY17 5307 eligible operating expense has been incurred without reimbursement. Additional eligible expenses will be incurred through the remainder of the fiscal year. Without availability of this funding, staff’s current cash flow forecast for both operating and capital revenue receipts and expense disbursements indicates a shortage beginning in mid-May and growing to $10,000,000 by mid-August. Covering this cash shortfall requires an advance of funds from RCTC. This funding advance is anticipated to be provided from allocated unclaimed Western County Bus LTF reserves held at the RCTC and, thus, would require RCTC approval.
Staff has communicated this issue to RCTC staff. RCTC staff has agreed to present this request to the Commission for consideration after RTA Board approval.
Fiscal Impact:
If no other cash resources are made available prior to the receipt of the new 5307 funds, the Agency projects to have a cash flow shortage of $10,000,000 starting in mid-May 2017 and going through mid-August 2017. Staff will continue to monitor the Agency’s cash flow status and mitigate the issue to the greatest extent possible.
Committee Recommendation:
This item was discussed at the Board Budget and Finance Committee meeting of February 1, 2017. The Committee members unanimously approved and recommended this item to the full Board of Directors for their consideration.
Recommendation:
• Authorize staff to seek an advance of funds from RCTC in the amount of $10,000,000 to cover the projected cash shortage through mid-August 2017 in the event that federal funding is not awarded and available for drawdown by mid-May 2017.
• Direct staff to discontinue pursuing this request in the event the aforementioned federal funding becomes available.
Item 10 54
RIVERSIDE TRANSIT AGENCY 1825 Third Street
Riverside, CA 92507
February 23, 2017 TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Craig Fajnor, Chief Financial Officer Rick Majors, Risk Manager SUBJECT: Authorization to Cease Participation in the California Transit
Indemnity Pool (“CalTIP”) and Secure General/Vehicle Liability and Vehicle Physical Damage (VPD) Insurance through a Stand-alone Placement
Background: CalTIP was formed in 1987 at a time when liability insurance costs
in the public transit industry in California were skyrocketing. A year later (1988), the VPD Program within the pool was commenced. The Agency has been a member of CalTIP since its inception.
There were 15 original entities when CalTIP was formed. Ten of the original 15 are still members of the pool. CalTIP currently has 35 members participating in the Liability Program and 28 members participating in the VPD Program. The Agency participates in both programs. CalTIP member entities are made up of public transit Joint Powers Authorities (JPA) and transit service departments of cities and counties from all over the state. The size, structure, and nature of operation of the membership varies greatly.
The benefits of joining the pool – and the overall pooling concept –
included, but were not limited to, the following:
• Reduced insurance acquisition difficulties • Reduced and stabilized costs • Customized experience rating • Directed loss control and risk management services • High-quality claims management service
CalTIP is an accredited insurance JPA currently managed under contract by Bickmore Risk Services. York Risk Services (York), the Third Party Administrator (TPA), provides claims administration under both the Liability and VPD Programs.
Item 11 55
Due to the nature of operating as a JPA, other administrative services such as auditing, actuarial, legal counsel and brokerage are required. All of these services are contracted – there are no CalTIP employees. Administrative costs are borne by all pool members independent of the insurance premiums charged.
The Agency is an entity within the pool. As such, we have representation on the pool’s Board of Directors. The Chief Executive Officer position of the Agency is the named CalTIP Board Member. There are two RTA Board-approved CalTIP Board Alternates: the Chief Financial Officer position and the Risk Manager position. Much like the RTA board structure, CalTIP has a governing Board as well as three Standing Committees. These are:
• Oversight (similar to the RTA Executive Committee) • Finance & Administration (similar to the RTA Budget
& Finance Committee) • Member Services (similar to the RTA Administration &
Operations Committee)
RTA is represented on the Oversight and Finance & Administration Committees. CalTIP has, on occasion and when warranted, had Ad Hoc Committees to address specific issues.
The costs of being in CalTIP and obtaining these insurance
coverages are two-fold. First, as mentioned previously, there are administrative costs for being in the pool. These costs historically have been apportioned to the pool membership based on their size as measured in service miles. Currently, RTA is the largest member in the pool and pays approximately twenty percent (20%) of the pool’s administrative cost.
Second, and greater, are the premium costs for the insurance. RTA is insured up to $25 million for General/Vehicle Liability Insurance after a $25 thousand self-insured retention (SIR). RTA is insured up to $30 million for VPD Insurance after a $5 thousand deductible. Liability insurance costs are derived through calculations that take into account the following:
• Miles driven • Reinsurance and Excess Insurance costs layers that
build to the $25 million limit • Loss Experience - of the pool in aggregate and each
Member individually • Overall insurance market economics
Item 11 56
For the VPD Program, the costs are derived through calculations that take into account the following:
• Number of vehicles • Vehicle costs: Acquisition, Book, and Replacement • Loss Experience - of the pool in aggregate and each
Member individually Alliant Insurance Services Inc. (Alliant) is the broker for both the
Liability and VPD insurance coverages/policies offered through CalTIP. Alliant is also the Agency’s broker for its non-CalTIP general insurance program policies that include, but are not limited to, property and employment practices.
With the above background in mind, there have been a number of issues that have developed over the years that have led staff to consider a change in how it insures itself for Liability and VPD losses. Most importantly is cost.
Summary: As mentioned previously, costs in CalTIP are two-fold:
Administrative and Insurance. The Agency’s costs through CalTIP have gone up significantly in recent years for a variety of reasons and have driven staff to consider coverage outside of CalTIP. These reasons include, but are not limited to, the following:
• Agency growth in service miles • Public (transit) entities loss experience (frequency) • Public (transit) entities loss experience (severity) • Lack of tort limits in California • Dissimilarities of RTA versus other CalTIP members • CalTIP size and structure
With respect to the last bullet, particularly related to pool administrative costs allocation, the Agency has long argued about the inequity of the past - and more recent - allocation methodology. Given that the administrative elements of running the pool benefit each member equally, staff believes these costs should also be borne equally (approximately 3% each) amongst the membership. Up to this point, they have not been equally shared. They have been allocated by size of member with some consideration for equity. Thus, instead of paying the 3% equal share of the administrative costs, the Agency has been paying approximately 20%. There is no advantage to being larger than average in the pool. In fact, there is disadvantage to being larger under the past structure and RTA has been the first or second largest member of the pool for quite some time.
Item 11 57
With respect to Liability and VPD insurance costs, these coverages have to be looked at separately. VPD insurance cost is driven by the overall value of the vehicles being insured and loss history/experience. Mostly, the greater the aggregate value of the vehicles, the higher the premium. Loss history/experience also comes into play but this hasn’t been an issue for the Agency and its costs in this area are not exorbitant. Liability insurance cost is driven by exposure and claims experience. Claims cost is driven by frequency and severity. The more service the Agency provides, the greater the chance for an incident or occurrence (frequency). Given that an incident occurs, severity of the claim becomes the issue. It should be noted that a severe claim can happen to anyone – regardless of size. Each year, the premiums charged through the pool are calculated based on expected mileage, considering:
• The state of the market • The loss experience of the entire pool • The loss experience of each member in the pool
The Agency’s experience has been reasonable while the pool’s experience has been challenging in recent years. This adverse experience, coupled with the hardening public entities market and the non-existence of tort caps in California, will make market conditions challenging for the foreseeable future. It should also be noted that the Agency currently requires its fixed route service contractor (Empire Transportation) and its primary Dial-A-Ride (DAR) service contractor (TransDev) to carry $10 million of liability insurance. The Agency also requires its DAR Taxi Overflow service contractor (Network Paratransit) to carry $2 million of liability insurance. These costs are passed on to the Agency through the rate charged for service. Thus, for these coverages, the Agency is essentially paying double for the premium up to these levels of coverage through CalTIP. Staff has asked CalTIP to revisit the rating/premium structure of our Liability insurance through the pool as we are being “double-charged” up to the limits identified above. Up to this point, CalTIP staff has been unable to accommodate our request. Should the Board approve the Agency’s departure from CalTIP (May 1, 2017), a number of other logistical items need to be addressed. These are:
Item 11 58
• Electronic Pull-Notices (EPN) from the State Department of Motor Vehicles (DMV) (currently provided by SAMBA through CalTIP)
• Risk Control Training and Programs (currently provided through CalTIP)
• TPA services for claims handling (currently provided by York Risk Services under contract with CalTIP)
Staff has identified a solution for the replacement of SAMBA. Staff will identify and procure Risk Control Training and Programs as necessary. Staff currently has a competitive procurement in-progress for TPA services in support of Liability and VPD claims commencing on or after May 1, 2017 should it be decided and approved to leave the pool. It is expected that the cost of these services will be commensurate with the current costs incurred through CalTIP. Attached to this report is a financial cost comparison that considers and compares the following:
• The estimated renewal cost to the Agency for Liability and VPD insurance through CalTIP with anticipated structural changes going forward with a $100,000 SIR for Liability
• The estimated renewal cost to the Agency for Liability and VPD insurance through CalTIP with anticipated structural changes going forward with a $250,000 SIR for Liability
• The estimated cost to the Agency for Liability and VPD insurance if placed outside of CalTIP with a $400,000 SIR for Liability
The comparison indicates that the Agency will save approximately $647,000 in the first year by securing both coverages on a stand-alone basis versus renewing with CalTIP at a $100,000 SIR for Liability. The comparison further indicates that the Agency will save approximately $301,000 in the first year by securing both coverages on a stand-alone basis versus renewing with CalTIP at a $250,000 SIR for Liability. In both cases, the SIR for VPD would increase from $5,000 to $10,000. After many decades of being a member of CalTIP, staff believes the time is right to change course. In addition to the savings estimated above, staff sees additional benefits of going with a stand-alone placement. These include, but are not limited to, the following:
Item 11 59
• Stand-alone placement of Liability includes EPLI coverage which CalTIP will be excluding going forward
• Stand-alone placement of VPD provides greater limit with no potential dilution of coverage depending on occurrence
• Eliminates “double charging” of contractor miles up to limits previously identified
• Greater “control our own destiny” approach than with a 35 member, equally-weighted vote, Board of Directors; autonomy of claims handling within the SIR
• Avoid administrative costs of being in a pooled arrangement – regardless of allocation methodology
• Reduce out-of-office time by approximately 2 weeks per year
• Avoid potential for future assessment on claims experienced on or after May 1, 2017
It should be noted that additional costs could be incurred via an assessment from prior years’ claims’ adverse development. Conversely, a retrospective positive adjustment could also be realized in the future depending on the improved development of claims incurred prior to April 30, 2017. Should CalTIP continue operation or cease existence and dissolve in the future, the possibility exists that some costs would still be the responsibility of the Agency subject to the limitations of the bylaws of the pool. An overview of this situation was provided to the Administration and Operations Committee at their February 1, 2017 meeting. Staff shared the history and structure of the pool, and the issues experienced by the Agency. Staff also outlined the timeline and deadlines involved with the complicated decision to stay in or depart from the pool. Below is a summary:
• CalTIP Fiscal Year is May 1 to April 30 • CalTIP requires a 180 day notice of intent to leave the
pool prior to the next year’s renewal (October 31) • CalTIP requires a 90 day rescission of the notice of intent
to leave the pool (January 31) • CalTIP cannot provide comparative renewal values until
at least late-March/early April
Item 11 60
• Staff initiated due diligence and external marketing of coverage outside of CalTIP with Alliant in September 2016
• Staff requested, and was granted, an extension from the January 31 date to February 27 in order to vet as long, and thoroughly as possible, costs outside of CalTIP in order to provide the Board with the best information available – knowing that CalTIP actual numbers cannot be known in time for accurate comparison
• The timelines above do not change in the future if a decision was deferred
This timeline, and these deadlines, are what led to what appears to be a last-minute decision and recommendation to the Board. Had we not asked for and received the extension, we would have renewed with CalTIP without the most up-to-date information for comparison purposes and likely paid more than necessary. As such, staff briefed the Administration and Operations Committee that additional information would be gathered prior to the publishing of the Board meeting agenda in order for staff to either recommend leaving CalTIP or staying in for at least another renewal. It should be noted that an option staff and Alliant expected would be a viable alternative to CalTIP fell apart within days after the Administration and Operations Committee meeting. Thus, the extra time was critical. This item will also be discussed at the Board Executive Committee Meeting on February 23, 2017.
Fiscal Impact:
The estimated first-year savings from leaving CalTIP and securing Liability and VPD insurance through a stand-alone placement is $647,398. There is no specific cost (i.e. – early termination, cancellation, etc.) associated with leaving CalTIP. Future years’ cost savings and/or increases are to be determined. Should the Agency consider rejoining CalTIP in the future, it would have to re-apply. Further, if the Agency successfully rejoined the pool, the minimum pool participation commitment duration would be three years.
Recommendation:
• Authorize staff to notify CalTIP that the Agency will cease
participation in the pool effective May 1, 2017.
Item 11 61
• Authorize staff to secure General/Vehicle Liability and Vehicle Physical Damage insurance coverages through a stand-alone placement effective May 1, 2017.
Item 11 62
Estimated CalTIP
Renewal at $100K
SIR
Estimated CalTIP
Renewal at $250K
SIR
Stand Alone
Program Option
2017-2018 2017-2018 2017-2018
10% 10%Liability SIR 100,000 250,000 400,000 Liability SIR Funding 557,000 708,000 750,000
Total Liability Limit 25,000,000 25,000,000 25,000,000 Total Liability Premium 2,313,445 1,804,387 2,004,400
APD SIR 5,000 5,000 10,000 APD SIR Funding 25,000 25,000 50,000
Total APD Limit 30,000,000 30,000,000 35,000,000 Total APD Premium 120,000 132,000 258,099
