REGULAR MEETING OF THE CITY COUNCIL · A communication from Mayor Tyer submitting an Order...

of 1

AGENDA

1. Open microphone APPOINTMENTS

2. Reappointment of Paula King to the Board of Assessors

3. Reappointment Maria Caccaviello, Janet Brennan, Ghazi Kazmi and Lesley Beck to the

Commission on Tourism

COMMUNICATIONS FROM HER HONOR THE MAYOR 4. A communication from Mayor Tyer submitting an Order authorizing the City of Pittsfield to accept

a gift of funds in the amount of $2,500 from Lee Bank in support of ShotSpotter technology

5. A communication from Mayor Tyer submitting an Order authorizing the City of Pittsfield to accept the FY17 Charles E. Shannon Jr. Community Safety Initiative Grant in the amount of $73,297.29 from the Massachusetts Executive Office of Public Safety and Security

6. A communication from Mayor Tyer submitting an Order appropriating $169,000 from Water

Enterprise Fund/Certified Retained Earnings to an account in the Department of Public Utilities/Water Division

7. A communication from Mayor Tyer submitting an Order authorizing the City Treasurer to borrow

$4,900,000 to pay the costs of final design of the wastewater treatment plant nutrient removal upgrade

8. A communication from Mayor Tyer informing the City Council of a presentation from City Planner

CJ Hoss and Pittsfield TDI Fellow Amewusika Sedzro on the work of the Tyler Street Transformative Development Initiative (TDI)

PUBLIC HEARING

9. A public hearing on a petition from Western Massachusetts Electric Company, d/b/a Eversource requesting permission to relocate pole #715/8 on West Housatonic Street and install two 6’ conduits

UNFINISHED BUSINESS

10. A petition from Councilors Mazzeo and Connell requesting installation of left turn signals at the intersection of Center St. and Columbus Ave. for northbound and southbound traffic (tabled 6-28-16)

NEW BUSINESS

11. Presentation from the Director of PEDA and Commissioner Turocy on the proposed National Pollutant Discharge Elimination System (NPDES) permit

CITY OF PITTSFIELD REGULAR MEETING PITTSFIELD CITY COUNCIL Tuesday, February 28, 2017 at 7:00 p.m. Pittsfield City Hall, City Council Chamber

Linda M. 'iYer Mayor

THE CI1Y OF PITTSFIELD OFFICE OF THE MAYOR

70 Allen Street, Pittsfield, MA 01201 (413) 499-9321 [email protected]

February 23, 2017

To the Honorable Members of the City Council City of Pittsfield 70 Allen Street Pittsfield, MA 01201

Dear Councilors,

It is my sincere privilege to submit herewith for your consideration, the reappointment of Paula King to the Board of Assessors for a term expiring January 16, 2020.

Respectfully submitted,

dSLrctu frl d,!? Linda M. Tyer Mayor f

Cc: Matthew Kerwood, Director of Finance

Linda M. Tyer Mayor

THE CITY OF PIITSFIELD OFFICE OF THE MAYOR

70 Allen Street, Pittsfield, MA 01201 (413) 499-9321 • [email protected]

February 23,2017


Dear Councilors,

It is my sincere privilege to submit herewith for your consideration, the following reappointments to the Commission on Tourism for terms expiring February 28, 2020:

Maria Caccaviello, of 19 Wealthy Avenue, Pittsfield, MA 01201 Janet Brennan, of 43 Demont Avenue, Pittsfield, MA 01201 Ghazi Kazmi, of 42 Wendell Avenue, Pittsfield, MA 01201 Lesley Beck, of 401 Pomeroy Avenue, Pittsfield, MA 01201

~e7~ec~uIlY submitted,

(f,tro0JYl :flr?VI Linda M. Tyer -6 Mayor

Cc: Jen Glockner, Cultural Development Director

Linda M, Tyer Mayor

THE CITI OF PITISFIELD OFFICE OF THE MAYOR

70 Allen Street, Pittsfield, MA 01201 (413) 499-9321 • ltyer@pittsfieldch,com

February 23, 2017


Dear Councilors,

Submitted herewith for your consideration an Order authorizing the City of Pittsfield to accept a gift of funds in the amount of $2,500.00 from Lee Bank for the purposes of ShotS potter technology. This donation is the first of two annual gifts totaling $5,000.00 over a two year period. I am extremely grateful to Lee Bank for their support of this vital law enforcement technology.

LMT/CVB Enclosure

R~~SpeCtfUIlY submitted,

1'0111, II li alX¥yer ~ Mayor U

No. ---

(tCttp of ~itt~ftdb MAS SAC H USE T T S

IN CITY COUNCIL

AN ORDER

AUTHORIZING THE CITY OF PITTSFIELD TO ACCEPT A GIFT OF FUNDS IN THE AMOUNT OF $2,500.00 FROM LEE BANK

Ordered:

That the City of Pittsfield, by and through its Mayor and City Council, is hereby authorized to accept a gift of funds in the amount of Two Thousand Five Hundred Dollars ($2,500.00) Ii'om Lee Bank pursuant to the attached Ictter dates February 14,2017. It is the intent ofthe donor that the gift will be used solely in accordance with said letter. This gift is being accepted in accordance with M.G.L., Chapter 44, Section 53A

February 14, 2017

Linda M. Tyer, Mayor

City of Pittsfield

70 Allen Street

Pittsfield, MA 01201

Dear Ms. Tyer:

LEE BANK

Lee Bank is pleased to contribute to the city of Pittsfield's rollout of the ShotS potter crime prevention

technology. Pittsfield is important to all of Lee Bank's stakeholders and is crucial to the success and

stability of Berkshire County overall. We are pleased to support this program because I strongly believe

it will help to improve the quality of life for everyone who lives and works in and around Pittsfield.

We are committing to a $5,000 contribution toward the installation, service and maintenance of the

ShotS potter technology for Pittsfield. The $5,000 contribution from Lee Bank will transpire over a two

year period with an initial installment of $2,500 made in February 2017 and the balance in February

2018.

Thank you for including us in this process.

Regards,

Chuck Leach

President, Lee Bank

75 fJ3rK Street, P,O. Box 627, Lee, MA 01238-0627 ~ 413-243-0117 ~ 800·843-4100 ~ Fax 413·243-4415 t:lm Street, P_O, Box 654, Stockbridge, MA 01262·0654 • 413-298-3611

279 Main Street, Great Barrington, MA 012.30-1223 ~

Linda M. Tyer Mayor

THE CI1Y OF PITISFIELD OFFICE OF THE MAYOR


February 23,2017


Dear Councilors,

Submitted herewith for your consideration is an Order authorizing the City of Pittsfield to accept a FY17 Charles E. Shannon Jr. Community Safety Initiative Grant in the amount of $73,297.29 from the Massachusetts Executive Office of Public Safety and Security.

LMT/CVB Enclosure

"6. ectfully submitted, Ilrdarn~'L L nda M. Tyer ,

Mayor (

CITY OF PITTSFIELD

POLICE DEPARTMENT

POLICE HEADQUARTERS, 39 ALLEN STREET, PITTSFIELD, MASSACHUSETTS 01201 (413) 448-9700, FAX (413) 448-9733

OFFICE OF THE CHIEF OF POLICE

PROFESSIONALISM' ETHICS' INTEGRITY' SENSITIVITY' ACCOUNTABILITY

February 22, 2017

Honorable Linda Tyer Mayor - City of Pittsfield 70 Allen Street Pittsfield, MA 01201

Dear Mayor Tyer:

Submitted for your consideration, is an authorization requesting the City of Pittsfield to accept a FY i 7 Charles E. Shannon Jr., Community Safety Initiative Grant in the amount of$73,297.29 from the Executive Office of Public Safety and Security- to the Pittsfield Police Department.

Sincerely V /. , VV ~. Wyn[/liAJIj Chief of Policd 'jI', f

c: Matthew Kerwood, Director of Finance

"DEDICATED TO EXCELLENCE"

(413) 448-9717

No.

Ordered:

~itp of ~ittsfidb MAS SAC H USE T T S

IN CITY COUNCIL

AN ORDER

AUTHORIZING THE CITY OF PITTSFIELD TO ACCEPT A FYI7 CHARLES E. SHANNON JR. COMMUNITY SAFETY INITIATIVE GRANT

IN THE AMOUNT OF $73,297.29 FROM THE MASSACHUSETTS EXECUTIVE OFFICE OF PUBLIC SAFETY AND SECURITY

That the City of Pittsfield, acting through its Mayor and City Council, and pursuant to M.G.L. Chapter 44, Section 53A, is hereby authorized to accept a FYI7 Charles E. Shannon CSI Grant in the amount of$73,297.29 from the Massachusetts Executive Office of Public Safety & Security to the Pittsfield Police Department.

~~" I~;;:;;:, (f 11 ~; \", ~/ ~~;,Y

COMMONWEALTH OF MASSACHUSETIS ~ STANDARD CONTRACT FORM

This form is jointly issued and published by the Executive Offir::e for Administration and Firmnce (ANF) the Office of the Comptroller !(;TRl and the Operatiollal Servia:s Division (OSD) as the default contract for all Commonwealth Departments when anothel form is not prescribed by regulation or policy. Any changes to the official printed language of this form shall be void. Additional non-conHicting terms may be added by Attachment. Cortractors may not require any additional agreements, engagement letters, contract forms or other additional terms as pari of this Contract withoul prior DepartlT1ent approval. Click on hyperiinks for definitions, instructions and legal requirements that are incorporated by reference into this Contrad An electronic copy of this form is available at W'IIW ma~s covlose under Guidance Fo' Vendors Forms or wwwnnsaov/osdunderOSD Forms - 0 CONTRACTOR LEGAL NAME: Cily ofPiUsfie!d COMMONWEALTH DEPARTMENT NAME: b«ulil.'t Office Of Public Safety & Security

(sod d/b/a); MMARS DeQartment Code: EPS

Legal Address: (W·9, W-4,T&C): 70 Allen Street, Pittsfield. MA 0120] Business Mailing Address: !O Park Plaw . Suite 3720, BostOf!. MA 02116

Contract Manager: Michael J. Wynn Billing Address (if different):

E·Mai!~ mwynn@)piusfieldpd.org Contract Manager. Conne Plyme

Phone: (413)448·9717 IFax: (413;395·0152 E·Mail: corim':_pf)'me(ji;'sIRle.ma,us

Contractor Vendor Code: VC6000192128 Phone: (617) 725-3'70 I Fax: (617) 725-0267 Vendor Code Address 10 (e.g. "ADOO1"): AD 001 MMARS Doc IDls}: SCEPSFY17SBANPITSfLD (Note: The Address Id Must be set up for EFT payments.) RFRlProcurement or Other 10 Number: Grant Application

[ZJ NEW CONTRACT 0 CONTRACT AMENDMENT PROCUREMENT OR EXCEPTION TYPE: (Check one option only) Enter Current Contract End Date Prior 10 Amendment - .'-20 o Statewide Contract (OSD or an OSD-designaled Department) Enter Amendment Amount: S (or 'no change') o Collective Purchase (Attach OSD approval, scope, budget) AMENDMENT TYPE: (Check one option only. Attach details of Amendment changes.) o Department Procurement (includes State or Federal grants §J5 CMR 2,00) o Amendment to Scope or Budget (Attach updated scope and budgei)

(Attach RFR and Response or other proctJrement supporting documentation) D Interim Contract (Attach justification for Interim Contract and updated scopefbudget) D Emergency Contract (Attach justification for emergency, scope, budget) D Contract Employee (Attach Employment Status Form scope, budget) D Contract Employee (Attach any updates to scope or budget) Gq Legislative/Legal or Other: {Attach authorizing languagefjustification, scope D Legislative/Legal or Other: (Attach authorizing langlJage~uslifica!ion and updated

nd budgel) scope and budget)

OMMONWEAL TH TERMS AND CONDITIONS (T&C) has been executed, filed with eTR and Is Incorporated by reference into this Contract. I [7lCommonwealth Terms and Conditions o Commonwealih T ems and Condaions For Human and Social Services

COMPENSATION: (Check ONE option): The ['apartment certifies that payments for authorized performance accepted in accordance with the terms of this Contract will be supported in t'1e state aCCDuntir,g system by 5ufficient apr~opriaf,ons or other non-appropriated funds, subject to intercept for Commonwealth owed debts under 815 CMR g,OO. o Rate Contract (No Maximum Obligation Attach details of all rates, units, calculations, conditions or terms and any changes if rates or terms are being amended) [ZJ Maximum Oblioaticn Contract Enter T ota! Maximum Obligatior, for total duration of this Contract (or new Tolal if Contract is being amended). $ 73,297,29 PROMPT PAYMENT DISCOUNTS {pPOl: Commonwealth payments are issued through EFT 45 days from invoice receipt. Contractors requestii1g accelerated payments must identify a PPD as follows: Payment issued wi!hn 10 daxs .% PPD; przrent issued within 15 days 0/0'0: Payment issued within 20 days % PPD. Payment issued within 30 days % PPD. Jf PPD percentages are left biank, Identify reason: ,; agree to standard 45 day cycle Slatuloryflegal or Ready Payments (G.l, c, 29. ~ 23.A.). Donly initial payment (subsequent payments scheduled to support standard EFT 45 day payment cycle. See Promo! Pav Discounts Policy.)

BRIEF DESCRIPTION OF CONTRACT PERFORMANCE or REASON FOR AMENDMENT~ (Enter the Contract tiHe. purpose, fiscal year(s) and a detaiied deScription of the scope of performance or what is being amended for a Contract Amendment Attach all supporting documentation and justifications.)

2017 Shannon Anti-Gang Grant.- S73,297.29

ANTICIPATED START DATE: (Complete ONE option only) The Departmenl and Contractor certify for this Contrac\' or Contract Amendment. that Contract obligations: I:j 1, may be incurred as of the Effective Dais (latest signature date below) and OQ obligations have been incurred ~ to the Effective Date. 2, may be incurred as of , a dale LATER than the Efisdve Date below and!lQ obltgations have been incurred ru:!Q.r to the Effective Date, o 3. were incurred as of , a date PRIOR to the Effective Dale belOW, and the parties agree that payments for any obligations incurred prior to the Efiec:tive Date

are authorized to be made either as settlement payments or as authorized reimbursement payments, and that the details and circumstances of all obligations under this Contract are attached and incorporated into this Contract. Acceptance of payments forever releases the Commonwealth from further claims related to these obliQations.

CONTRA!;:T END DATE: Contract performance shall terminate as of 12131;2017 with no new obligations being incurred after this date unless the CrotTad is properly amended, provided that the terms of this Contract and performance expeclalions and obligations shall survive its termination for the purpose of resolving any claim or dispute, for completing any negotiated terms and warranties. to allow any close oul or transition performance, reporting, invoicing or final payments. or during any lapse between amendments,

CERTIFICA nONS: Notwithstanding verbal or other representations bf the parties, the "Effective Date" of this Contract Of Amendment shall be the latest date that this Contract or Amendment has been executed by an authorized signatory of the Contractor, ti)e Department, or a later Contract Of Amendment Start Date specified above, subject to any required approvals. The Contractor makes all certifications required under the attached Contractor Ceniflcal'ons ~ncorporated by reference if not attached hereto) under the pains and penalties of peljury, agrees to provide any required dccumentation UpO:1 request to support compliance, and agrees that ail terms governing performanC€ of this Contract and doing business in Massachusetts are attached or incorporated by reference herein according to the following hierarchy of document precedence, the applicable Com~,onwealth Terms and Conditions this Standard Contract Form including the InstrJctions and Contractor Certifications. the Request for Response (RFR) or other solicitation. the Contractor's Response, and additional negotiated terms, provided that additional negotiated terms will take precedence over the relevant terms in the RFR and tlle Contractor's Response only if made using the process oU~ii~ in 80\ CMR 21 ,07. incorporated herein, provided t1at any amended RFR or Response terms result in best value, lower costs, or a more cost effectiVe Ccnllact

AUTHORIZING GNATtM)E 1

The Commonwealth of Massachusetts Executive Office of Public Safety and Security

Otlicc of Grants & Research

Charles D. Baker Governor

Karyn E. Polito Lieutenant Governor

January 24,2017

Margaret Gregory - Bilotta Pittsfield Police Department 39 Allen Street Pittsfield, MA 01201

Ten Park Plaza, Suite 3720 Boston, Massachusells 02116

Tel: 617·725·3301 fax: 617-725-0260

617·725·0267 www.mass.gov/enps-s

RE: 2016 Shannon Community Safety Initiative Award

Dear Ms. Gregory-Bilotta:

Daniel Bennett Secretary

Angela F.F. Davis Executive Director

I am pleased to inform you that I have signed the contract for the City of Pittsfield. A copy of the exccuted contract is attached for your records. Below is an outline of the conditions which must be met prior to the disbursement of funds.

The initial 30% payment of$21 ,989.1 9 will be issued upon:

I. The submission of twelve months of2016 NlBRS data to the Massachusetts State Police

Crime Reporting Unit.

2. EOPSS approving the final progress and financial repOlis for the 20 I 6 Shannon CSI grant award submitted on January 31, 2017.

3. A determination that unexpended SFY 2016 funds have been returned to the

Commonwealth - please contact Michael Bishop prior to the reversion olany 20J6 funds.

An additional 20% payment 0[SI4,659.46 will be issued upon EOPSS:

1. Receiving and approving your site's Steering Committee standard operating procedures,

the list of members and name of your site's program director and a description ofthe

program director's roles and responsibilities within 30 days of the execution of the

Shannon CSI contract.

2. Receiving and approving your site's quarter one financial report covering the time period from the commencement of the contract through March 31, 2017, due April 30, 2017,

3. Confinnation of timely and satisfactory submission of monthly juvenile lockup data from your department to the Department of Criminal Justice Infonnation Services via CJIS/LEAPS.

The final 50% payment of $36,648.65 will be issued upon EOPSS:

I. Receiving and approving the first site and paliner progress report covering the time period from April 1,2017 through May 31,2017, due June 30, 2017,

2. Receiving and approving your site's quarter two financial report covering the time period from the commencement of the ,,'Tallt through May 31, 2017, due June 30, 2017,

3. Ensuring your police department submits at least four months of 20 17 NIBRS data to the Massachusetts State Police Crime Reporting Unit.

4. Confinnation of timely and satisfactory submission of monthly juvenile lockup data from your department to the Department of Criminal Justice Infonnation Services via CJIS/LEApS.

If you have any questions regarding this information, please contact Michael Bishop at 617.725.3302 or via email [email protected].

Sincerely,

Angela F.F. Davis Executive Director

Attachment 0

FY 2017 Shannon Community Safetly Initiative Budget E)(cel Workbook

State Share Match Share Total A Personnel $0.00 $0.00 SOOO B Overtime $10,000.00 $10,000.00 $20,000.00 C Fringe $000 $0.00 $0.00 D Indirect $0.00 SO.OO $0.00 E Contracts $58394.00 $25,000.00 583,394.00 F Travel 5421.00 50.00 5421.00 G Equipment so 00 $0.00 $0.00 H Supplies $408.00 SOOO 5408.00

Other 54,074.29 59,217.00 $13,291.29 Total S73,297.29 544,217.00 $117,514.29

Applicant Organization:

Director x 52 wks ~ $6,500

Children & Community Coordinator $18.50/hr x 21.43 hrs/ wk x 52 wks = $20,618.00

Children & Community x 25 hrs/wk x 52 wks ~ $20,800

Children & Community Worker $16.oo/hr x 25 hrs/wk x 52 wks ~

Children & Community Taxes (105% Shannon) $5,051. $2,150.00

Children & Community $2,232.00

rravcl Dcstin'llion Reason for Travel Brief of Cost State Share J\,latch Share rotal Cost

llOutreach Workers - client related travel 1.040 miles@$O.405 ~$421

$9,217.00

Commonwealth of Massachusetts Executive Office of Public Safety and Security

Office of Grants and Research

Availability of Grant Funds (AGF)

Allachment D

2017 Competitive Senator Charles E. Shannon, Jr. Community Safety Initiative

Budget Notmtive (AtfachlTll'llt f)j

Applicant Name: City of Pittsfield

salaried crnployet's H'orking on the: grant. Please as attachn1C'nls.

2

Applicant Name: City of Pittsfield B. Overtime - Allowable for s\\"orn le)\\' enforcement

Overtime the Pittsfield Police Department remain at in 2017 with a match City, bringing the total dedicated to overtime hot spot detail to $20,000

3

Applicant Name: City of Pittsfield C. Fringe Benefits - Emplovc?r Fringe lx'ndits requested to be paid to\' this grant, can be based on either: 1) actual kno\yn rnunkipality paid costs for each benefit category, or 2) an established fornluli:l applied to the base sabry nU1111x)fS shown above broken O"Lt by the tn'l1efit category. Fringe benefits are for the perscmnel listed in budget category A and only' for the percentage of tin1C-' dl'voted to the projl'cL You 111a\' also incJude l'111ploVL'f paid payroll laxes hf're as a separate cost.

4

Applicant Name: City of Pittsfield D, Indirect Costs - For 5ih' onl\' - Under certain conditions you 1113), be: able to indudt.\ personnel indin~ct costs. ]"vlo1'e specifically, if 1.) ):'our organization by local law can ch;:nge indirect rate costs against State General Fund Grants and 2.) tht' rates have been approved by eit1ll'r the Ft)deraJ Governnlent or an indepcndent audit you can ask for grant funds io cover these costs and include in this section of the budget. You \vill dlso need to include the [onnaJ do('unlentalion supporting thl'SC rates \vilh this budget The pl'rsnnrw1 indinyt cost rat.es 111usl be shown as percentage rates applied to sun1111ury personnel costs shown in the first budgd category. If the afon:'111l'ntit:ncd dual requirenlcnts C21nnot be Diet, your indirect costs can still be counted as n1atch. List enlployee nanw, sabry and fringe f3tl' ur actual cost Fringe benefits should be based on actual knovvn costs or ('In established forn1ula. Fringe benefits are [or the pl'fsonnellistcd in budgd category /\ and only for the pt·fccntage of llrnc dcvotc,d t() the project. Under AJ.iprovcd Ratt:/ l\ctual cost please docunlent how the Total Cost was calculated for personnel for each line itl'nl (State and 1'datch Shan').

5


E. Contracts - For aJI funded Partners - List each contract by agency and prograrl1 n::1n1('>, Indicate \-vhethel' or not each contract is lWV\, or existing. /\11 existing (ontr

Berkshire Children and Families, Inc. is the new lead agency that the City is contracting with in 2017. Jon Schnauber, MSW, LCSW was hired as Program Director, two part-time outreach workers positions will be retained in 2017 along with a part-time Mentor Coordinator. Due to the reduced funding in 2017 some changes were needed to the staffing pattern. The outreach workers are budgeted for 25 hours per week and the Mentor Coordinator will be paid from match funding BCF is receiving from Berkshire United Way. The Case Manager position will be handled through services that BCF's Family Resource Center provides. BCF has also budgeted for payroll taxes and fringe benefits. The changes made to staffing have allowed BCF to cover other costs through this Initiative that are important to the operation of the program.

7


F. Travel - Travel directly related to the purpose (Jf tlw grant. In-state travel costs associated v,,'ith the grant shall include lnikagt' rail's nol in excess of 50.4511('1' 111ilL', as 'well as the actual costs of tolls and parking. No grant funds 111


G. Equipnlent - Describe- the nlake and cost of all eyuipnlent purchased, including C0111I11Unication equipnlenl, for progranl use.

9


H. Supplies - CencraI supplies required for project or office (pens, pend]s, postage r training materials, copying paper, and other expendable items such as bouks, ink, etc.)

expenses on the Consultants line item has allowed for BCF to budget for general office supplies for the program

10


L Other Expenses - /\n)/ other ~'osts not listed in previous budget categories, r::xpensl's lisled in this category 111a1' indudL" additional direct costs relevant to j-"wnposed progranl such as rene phone, accounling/hu111an f('sourcc s(\rviccs and utilities,

Direct and/ or support service costs relevant lo the proposed project th,1t cannot be listed \\'ithin the personnel, fringe, consul tants/ contracts, tr,')vl'J and/ or supplies cost catq?;or)" can be included in the "Other" cost category. Direct and/or support sl'rvicc costs l11dY not excel1d a rate of 2.7.5(~-i). PIl'ase be sure tn itenlizl' ('ad) cost type and detail as to hen-\' the an10unt budgeted was calculdted.

-f "0 (;r"n! r ti()l1

Reducing the expenses on Consultants line item allowed for BCF to budget for 8 mentor dinners, cell phones expenses being incurred, and to cover 4 % of BCF's allocated administration (total expenses x 4 %) costs. BCF will cover the remaining allocated administrative costs not covered by this Initiative .

. 29

II

Commonwealth of Massachusetts Executive Office of Public Safety and Security

Office of Grants and Research

Availability of Grant Funds (AGF) 2017 Senator Charles E. Shannon, Jr. Community Safety Initiative

Progra11lA1arrtltive (AtIach11lCl1t B)

Instrllctions: Use the foI1o\\'ing pages to complete this sechon. Insert- additiol1(!l aHachments as lloted.

1


Program Narrati7)£': Gang Violence Problem Statement

Illstructions: Usc this page to cornplelc' the Gang Violence Problellt Stat-c11lclli per tIl(' instructions included in Scdioll 3.3.2 of the 20} 7 Slll7iL')()1I CSI ;'\Pl'li((fIl'{1/l j(n Cran! Flfndinx.

2016 Gang Violence Problem Statement:

Pittsfield continues to experience disturbing youth involvement in gangs and violent acts. Overall, the number of shootings and violent crimes in Pittsfield is up from last year. Shootings have spiked dramatica Iy in Pittsfield this year, including a fatal shooting in January and multiple gunfire episodes since then. On M y 6, 2016 during a community meeting Chief Michael Wynn of the Pittsfield Police Department stated that "there are gangs in Pittsfield". This meeting was in response to public outcry as there were more than 30 reported shootings in the city within the first five (5) months of the year. Chief Wynn reported to the public hat this (30) number of shootings is greater than all reported shooting occurring last year (2015). As a community we are seeing a trend in the use of weapons by young offenders, including knives, box cutters, razors anc guns. On May 31 st during a press conference Mayor Linda Tyer addressed the issue of violence in our citv stating: "We must honestly acknowledge the challenges facing our city; Gang and gun violence is real".

All three high schools in the City of Pittsfield have had weapons related arrests. Overall, each high school in Pittsfield has expressed concern regarding a trend toward more overt demonstration of gang affiliation, ar increase in the possession of weapons, and use of intimidation at an early age. To include an incident involving an eleven (11) year old boy who had family ties with the Crips. This young man had begun establishing a crew of his peers that was perpetrating violent acts in school, toward their peers and adults During one incident the young man physically attacked the school principle which resulted in the young m~n being removed from school and placed in an altemative program for violent children. Outreach Workers regularly spend time each week in the schools and alternative schools in order to develop informal relationships with targeted individuals for the purpose of moving them towards positive activities and posit ve approaches towards peers.

There are nearly 500 known gang affiliates in the City of Pittsfield, validated by the Pittsfield Police Department, Berkshire County Sheriff's Department, Massachusetts Department of Corrections or other I~ w enforcement agencies. Of those, 168 are under the age of 25 years old. Currently, the most violent gang i~ Pittsfield is the Blood gang. There are rival gangs to the Bloods in Pittsfield, such as the Crips and the Lat n Kings but a majority of the violence is occurring between Blood members fighting amongst themselves. Innocent people have been injured as a result of this violence and these incidents are occurring more frequently. The usual factors of witness intimidation and fear of retribution have been an impediment in prosecuting these violent offenders.

The Pittsfield Police Department has had some form of gang intelligence for over 18 years. Starting in 20( 8, this evolved into a designated "Gang Unit" which focuses on gathering, collating and analyzing informatio about individuals suspected of, or known to belong to, local, regional, and national street gangs, outlaw motorcycle gangs (OMG's) and other security threat groups (STG's). The gang unit has collected intellige ce to identify gang members through a cooperative investigation between several agencies.

2


Program Narrative: Gallg ViolcllcC Prohlem Statemel1t (Conti1lued)

11lstructioIls: Use this p21ge to con1plele the Gang Violence Problelll Statc11lf111 per tht' instructions included in SI'ctiol1 3,3.2 of the 2017 ShllllllOIl CSI Applicatioll ft.l!" emu! Fllnding.

This collaboration includes several branches of the Police Department, including the Patrol Division, Gang Unit, Drug Unit and the Detective Bureau, as well as an interagency collaboration which includes partners such as the Berkshire County Sheriff's Department, the Berkshire County Drug Task Force, the District Attorney's Office, the FBI and ATF. The Gang Unit has been very successful in maintaining accurate intelligence files as well as being trained to respond to calls for service. As a result of the training and experience of its officers, the Gang Unit can now be considered a fully capable street enforcement unit. In the last year, the Gang Unit has been responsible for 100+ arrests for Outstanding fA.rrest Warrants, Trafficking Narcotics, Weapons Possession and other violent and non-violent crimes of gang members and their associates. This has directly changed the quality of life and enhanced public safety in the Pittsfield area. Shannon Grant funds have been instrumental in continuing this progression.

3


Progrmll Narrative: Gmlg Violc11ce Problem StotC11lCllt (Colltinlled)

lllstrllctiollS: USC' this page to complete the Gang Violence Pl'oi'[cm Statcment per the instructions includl'd in Si'Ctum 3.3.2 of lh


PrOSJ"1l111 Narrative: Proposed Strategy STI,ATEGY DEVELOPMENT

I11Sil'flCtiOlls: Use this page to cOlnpl~\h: the Strategy DczJclopl1lcllt per the instructions included in Si'dinl! TTl of the l017 SIJ(lJlIlOIl CSI l"ipplic'afiull jl'lf em]}! fllnding.

2016 PCC Strategy to Address Identified Gang Problem:

Outreach Workers:

Pittsfield Community Connection has found great success with current programming. PCC will continue with the proven design that we have utilized in the past with a few adjustments to account for some gaps in service that have been identified over the last few years. These gaps include but are not limited to; educational attainment, work training and placement, Emotional management groups. Eligible youth are defined as; 1. Between the ages of 10 - 24 years of age. 2. Living in a high risk geographical location within the city of Pittsfield. 3. "at risk" or "high risk" of becoming involved, or currently involved, in gang activity.

A great deal of PCC's service delivery is dependent on the Outreach workers and the relationships they create and maintain within the communities we serve. PCC will continue to employ two (2) outreach workers who are skilled and experienced working with the targeted population. The outreach workers provide daily support around everyday life experiences and difficulties. For example an outreach worker may help a client with finding access to homework help or may be the mediator between the client and potential violent or criminal activities. In addition to being "in the streets" both outreach workers will be stationed at a central location on North Street so as to create easy access for all youth. This location will also provide a safe place for kids in the community who are not a part of the Shannon Program. Those individuals that are not yet a part of the program will have an opportunity to be screened and included in the PCC program as there will also be a dedicated case manager that will hold office hours at the North Street location. By creating easy access to outreach workers and a safe location we hope to provide a place where youth can come and not worry about violence and illegal activity. This location will also provide a "doorway" to access other community connections and resources that will help the youth and their family prosper.

The role of the Outreach Workers has proven to be a necessary and important role in the community. Not only do they begin to fill a missing male role model function in the lives of the youth who are highest risk, they also continue to be called upon and used regularly by school officials throughout the city. Particularly in the aftermath of a crisis, their function was elevated for working to minimize the chance of retaliation and changing the narrative amongst the groups of people involved in the violent incident. Additionally, their ability to use their relations to identify and conduct outreach to other high-risk individuals has filled an important gap in concentrating existing community resources towards those most in need.

Case Management Services:

All clients will be case managed by an individual holding a Master of Social Work (MSW) degree. This will ensure a professional Bio-psycho-social assessment is completed on each client with appropriate case planning and referral services provided.

5


Progrml1 Narrative: Propos cd Strategy STRATEGY DEVELOPMENT (Continued)

lustnlctiol1S: esC' this page to c0111plelc tIl(' Strategy Development per the lnstructions included ill S(yli'J/I 3.3.2 of the 2017 SlulIl1lOl1 ("Sf /lppli,-allOlI jill" Grrmf ~lIlidi}{X.

These individual case plans will pin point specific strengths and needs that each client exhibits. The identification of client strengths and needs is in line with best practices associated with the Social Work and helping professions. With a case plan in place each outreach worker can use this as a template from which to work when ensuring that each client is achieving goals and improving their individual lives. It is at this time that the outreach and case management team will identify family issues that may be impeding the growth and potential of the client. Once identified; issues within the family can be referred to the Berkshire Children and Families resource center for ongoing family care. This approach ensures that each client and their respective family are offered and can receive additional services to complete the wrap around care model that has proven to produce positive outcomes.

As mentioned referral services are provided to those in need of services that PCC does not provide. Pittsfield has an abundance of social services available. PCC will refer clients to several other organizations to include but not limited to; Berkshire Works, Youth Works, the Brien Center, Service Net, Berkshire Children and Families, Department of Youth Services, Department of Child Services, Berkshire Medical Center, Goodwill Industries, and Project Reconnect. these referrals offer opportunity to family and youth that they may not have known about prior to engaging with PCC. With new knowledge and opportunity there is new hope for some.

Education and Training:

This year PCC has hired a education and training coordinator. This individual is skilled in providing academic tutoring and test prep services for everyday school material and hi-set testing. This individual has also worked in collaboration with the Pittsfield Public School (PPS) to ensure credit recovery for several of the clients. By providing this service we ensure that each of the clients has an opportunity to complete their educational goals and have greater opportunity in the work force. The education and raining coordinator will work with PPS to ensure lesson plans and learning contracts are adhered to for

each client. in addition the education and training coordinator will provide daily tutoring at the drop in center located on North Street. This service will be available to all youth who visit the center.

Community Mentoring:

Mentoring has been a cornerstone of the PCC program for two (2) years. The program consists of one on one mentoring, with each mentor providing 1.5 hours a week to share experiences with the young man or women they are paired with. In a research study titled; "Mentoring Interventions to Affect Juvenile Delinquency and Associated Problems: A Systematic Review" it was determined after evaluating 46 studies published last year by the Campbell Collaboration that mentoring is an effective intervention for I,roubled youth. The authors found the strong evidence that mentoring helps high-risk youth avoid criminal behavior and improve their performance at school. They also found some data suggesting mentoring reduces drug use and aggressive behavior among troubled youth. PCC offers ongoing relevant training each month to our mentors to ensure they have a clear understanding of cultural competence, poverty issues and issues that may arise from working with youth in todays society to name a few of the trainings.

6


Progrml1 Narrative: Proposed Strategy STRATEGY DESCRIPTION

11lstructiolls: Use this page to COIYlpll'te the Strategy Descriptioll per the instructions included in Sr't'fiOI1 ,"L::;,2 of the 20J 7 SlulIlllon ('Sf Appli((jfjolI/nf Gran! Flindins_

Over the last two (2) years PCC has maintained an exemplary mentoring program that has connected more than 75 youth with caring adults in our community. One activity that has been enjoyed by both mentor and mentee are the family style dinners that are scheduled for the third Wednesday of each month. During this activity a local chef volunteers their time to help train mentors and mentees how to prepare economically efficient and healthy meals that can be recreated at home for little cost. These dinners have become a highlight for our clientele.

Group Sessions:

fA,nother gap in services that has been identified is a need for education around Emotion Management (Anger Management). Many of our youth exhibit issues around managing their emotions (specifically anger) PCC has heard from many professional providers such as juvenile probation, DCF, and the youth hemselves that there is a need and a desire to have a method to teach youth emotional management

skills.

~o address this gap PCC has recently been invited to participate in a research study sponsored by the Kripalu center for yoga and health in Lennox, Mass. This study; "The Kripalu Approach to Healthy Living" centers around teaching front line social service workers daily habits of stress inoculation and reduction echniques founded in the practice of yoga, meditation, and breathing. A list of curriculum taught include; Cultivating Clarity, an introduction to mindfulness, Meditation, Mindful Listening, Mindful Movements and Other Yoga Tools, Centering Self, and Riding the Wave Staying Centered in Intensity. This course eaches front line workers to transfer these skills to the youth and clientele they work with. PCC will provide a modified curriculum in the format of group sessions, being held every other week, ongoing. The class will engage clients and other community members that have an interest in learning how to manage their own emotional health. A Licensed Certified Social Worker that has taken the Kripalu training will lead the groups using both the Kripalu approach and psycho-educational discussions that frame emotional management and teach alternatives to outbursts and emotional responses to life situations.

Community Mobilization

~he Steering Committee remains an integral part of the Shannon program and consists of members from he Pittsfield Public Schools, the Brien Center, Boys' and Girls' Club, Berkshire United Way, the Pittsfield Police Department, the Berkshire House of Corrections, Berkshire Health Systems, the Pittsfield Housing Authority, Berkshire Superior and Juvenile Courts, Goodwill, the Salvation Army, Berkshire Community fA,ction Coalition, the Berkshire Regional Employment Board, residents, clergy from multiple churches, and representatives from multiple city departments. The Committee meets monthly and has been instrumental in identifying assistance for the program, fostering communication between agencies and establishing community support, as well as oversight and direction for the Shannon Grant award.

7


Program Na rrat ive: Proposed Sf rat esy STRATEGY DESCRIPTION (Continued)

Jllstructions: USC' this page to compll'tt, the Strategy Description per the instructions included in Sectioll .1.3.2 of the 2017 Slllfll1l01l CSJ /ll'p iil-l1/iolljfl/- emil! Funding.

During the past two (2) years the experience has been that the Shannon program complements existing programs and fills a gap with a focus on youth violence and those at high risk of joining a gang. As a result, through the Steering Committee and other work the program has been able to draw on the programs already provided and redirect some of them towards the Shannon target population.

Police Department

Pittsfield will continue to fund hot spot details by the Police Department. They will also be responsible for community outreach in hot spot locations and community education and awareness regarding gang violence. The Pittsfield Police Department's work in gang intelligence, collection, analysis and dissemination efforts have been essential. The Pittsfield Police Department maintains an active role in suppression of violence and gang activity, including through the Gang Unit. Funds from the Shannon Grant assisted the gang unit with intelligence collection, analysis and dissemination efforts.

This year Shannon Grant staff continue to built effective relationships with the Police Department. Personal relationships with officers have assisted in the sharing of information related to potential youth would benefit from additional attention from Outreach Workers. Members of the Gang Unit have been orthcoming in sharing information after major incidents.

Program Coordinator:

The city will continue to contract with a Program Coordinator. The program coordinator would continue to work closely with the Pittsfield Police Department and solicit the involvement from District Attorney's office, Sherriff's Office and Probation Department in order to identify and target at risk youth who fit the Shannon Criteria through a collaborative approach. In addition the program coordinator will be responsible for reaching out to the 72 non-profit human service agencies that currently work in Pittsfield. The coordinator would determine how to use the resources from these agencies most effectively in a manner that can help reduce gang activity in Pittsfield. The coordinator will also be responsible for developing a sustainable plan for at risk youth in the future. The program coordinator will take a direct approach and involve all elements of the community. The goal is to interrupt potential avenues for current and future crime and gang activity from multiple angles, identify and change the thinking, and alter group norms towards views on violence.

8


Progrl1111 NarratitJc: Proposed Strategy PARTNER SELECTION

11lstrllcliol1S: LJse this page to conlplete the Partner Sclectioll per the instructions included in ,'::;()(fi(lll L1.2 of lhe 20} 7 311171111011 CS1/IJ7plic(Jfio)J )~)r CmJiI Funding.

Pittsfield Community Connection has been a central convening and collaborating entity in the City related to youth violence since its inception. The PCC Steering Committee includes the full range of relevant stakeholders, including law enforcement, courts/probation, the school committee chair, behavioral health service providers, and a range of other community based programs and actors. All entities working in the field of youth development in Pittsfield are represented on the steering committee that meets monthly to ensure clear channels of communication. Steering Committee members represent the Pittsfield Police Department, Berkshire County Sheriffs Department, Berkshire Superior and Juvenile Courts, Pittsfield Housing Authority, Boys and Girls Club, Pittsfield Health Department, Berkshire Health Systems, Berkshire County Regional Employment Board, The Christian Center, Goodwill Industries, the Brien Center for mental health and substance abuse services, Pittsfield YMCA, Pittsfield School Committee, DYS, Pittsfield Department of Community Development, Faith Based organizations and congregations, the Community Resource Center, and others. The steering committee meetings are held monthly with oversight provided by William Travis acting as the president of the Steering Committee. Mr. Travis is the former superintendent of schools for the city of Pittsfield and holds a Doctorate in Education.

9


Program Narrative: Proposed Strategy PARTNER SELECTION (Continued)

Instructions: USC' this page to complete the Parhlcr Selection per the instructions included in Sec/ill)) 1 .. ).2 of the 2017 SlWI1I1(lli CSJ Apl'li(aliolilor Crail! rlfndill(~,

10


ProgrtHll Narrative: Proposed Strafegy PARTNER SELECTION (Continued)

Instrllctions: USC' this p


Progra1l1 Narrative: Proposed Strntcgy PARTNER SELECTION (Continued)

l11sirllctioJ1s: USC' this page to complete the Partner Sdccliol1 per tlw instructions included ill Sl'cfil'l1 .13.2 of lhe 2017 Sfl!?!lI1(l) 1 (-Sf Applimfi(liI jil)" em)]! Flil/dinx.

12


Program Narrative: Proposed Stratesy PART]\;ER SELECTION (Continued)

Illstructions: Use this page to complete thc PatineI' Selection per the inslructions included in .\edi(lI/ 3.3.2 of the 2077 Shn!111!)11 Ci.


Program Ntfl'rative: Proposed Strategy Individual Risk Assessments

Illstructiolls: Use this page to compll'tc the Individual Risk Assessments per the in~tructi,)ns included in ::;('(/1(111 3.,:L2 of the 2()] 7 Shl7l1Jloil CSI /\l'rJlic'!?/lolljiJr emn! Fl!l1di/l~;'

The Arizona Risk Assessment tool is evidence based and will be utilized by the pee case manager. This tool will estimate the likelihood that continued delinquent behaviors will occur for a youth if nothing is done to intervene. Specifically, a trained professional can use a tool to assess whether a youth is at relatively low or high risk for reoffending. This risk assessment will guide intervention planning by indicating what areas may be the best targets for intervention in order to reduce the likelihood of reoffending for a youth. The risk assessment also provides a standardized method of important data collection for pee. This data collection indicates areas of need that are more frequent among delinquent youth in a system or agency, so that resources can be planned accordingly. Further, the risk assessment can provide a measure of the overall progress of youth in pee's care. This tool will provide information to help pee focus on the individual and and provide indivdual care and planning around that clients needs.

pee began using this tool in 2015 to provide guidance and direction to the case planning. The Arizona Risk/Assessment has been effective in determining the probability of recividism for our populaiton.

Staff can be trained fairly easily using this tool as it contains only ten (10) questions and that are easily interpreted by staff. There are also training books available that define and explain each question.

14


Prosr(J11l NalTati'vt: Proposed StratL'SY Individual Risk Assessments (Continued)

InstructiOJ1s: Use this page to complete the Individual Risk AsseSSll1cnts FWf the instructions incIudt'd in .C:('cliol1 .1 3.2 of the 2017 Stull/noll CSl /lpplimfiMI J(I/" Cnmf F1Il1dil1g,

15


Program Narrative: Proposed St-rategy Partner Selection Workbook

/w;trllctioHS: Insert the PartiteI' Selection Vvorkhook pCI' the' instructions included in SectIo/] 3.,'3.2 of th!..' 20J 7 ''';lll?llllll)) ("Sf Apl11lclltioJ1 Jill" Cmlli Funding.

16


Ptogrnm Nnrrat-iZJe: Proposed Strategy COLLAIlORA TlON WITH OTHER FUNDING SOURCES

instructions: Usc this page to c0111plde the Collaboration 'with Other Funding Sourcfs per the instructi,)Ib included in )'('cfiol1 3.3.2 of the 2017 Slu7I11lol1 ('Sf /lpplici7tuIJI jill' Gran! FlIl1dilly,.

In 2016 pee received $50,000 from the Berkshire United Way (BUW). This represents the second payment for a two (2) year grant obtained in 2015. These funds strengthen the efforts of pee by supporting programs such as the mentor program, mentor/mentee, dinners, Ramblewild high ropes course, and other activities. The flexibility of these funds have given the program many additional opportunities to expand the reach of pee.

In addition to the BUW funds pee also received a donation from Subaru of America and Haddad Subaru in the amount of $20,086. This donation supported the ongoing employment program that had begun in 2015. These funds along with other opportunities with Youth Works programming provided job opportunities and training to several of the youth involved with pee. We understand that many of the young men and women who seek work from pee are doing so because they need to help pay bills for the family. pee has come to understand that several of our youth are also the main financial support for their families and rely on these opportunities to survive.

17

C:omlJ1onwe,llth nf l\'las'>dchusetts

Executive Office of Public Safety & Security

Office of Grants ,mel Hrscarch

2017 Sh

- $6,000 Shannon $6,000.00

- $4,000 Shannon $4,000.00

Linda M. Tyer Mayor


70 Allen Street. Pittsfield. MA 01201 (413) 499-9321 • [email protected]

February 23, 2017


Dear Councilors,

Submitted herewith for your consideration is an Order requesting the appropriation from the Water Enterprise Fund/Certified Retained Eamings (Fund 60) in the amount of $169,000.00 to an account in the Department of Public Utilities/Water Division for the Fire Hydrant Replacement Project.

LMT/CVB Enclosure

RisBec.tfUIlY submitted,

(/; ttl ci tt rn ~!) Linda M. Tyer ... Mayor '

CITY OF PITTSFIELD

DEPARTMENT OF PUBLIC WORKS 8: UTILITIES, CITY HALL, 70 ALLEN STREET, PITTSFIELD, MA 01201 413-499-9330

February 22, 2017

TO THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL:

Submitted herewith is a request for an appropnatlOn from the Water Enterprise Fund/Certified Retained Earnings (Fund 60) in the amount of $169,000 to an account in the Department of Public Utilities/Water Division.

Capital Improvements (60201-58900) $169,000.00 The purpose of the appropriation is to fund the following:

Fire Hydrant Replacement Project - In an effort to be prepared for the coming construction season, $106,000 will be used to purchase about 40 fire hydrants, and $63,000 will be used to purchase a mini-excavator. The mini-excavator has proven to be safer, versatile, and efficient for street excavations. This project will be completed by city staff.

I appreciate your consideration on this request.

Sincerely,

David F. Turocy U Acting Commissioner

cc: Treasurer City Accountant

€itp of ~itt~fitlb No, __ _ MASSACHUSETTS

Ordered:

IN CITY COUNCIL

AN ORDER

Appropriating $169,000.00 to an account in the Department of Public Utilities/Water Division.

That the sum of $169,000.00 be, and hereby IS, appropriated to an account In the Department of Public Utilities/Water Division.

TO: Account No. 60201-58900 Capital Improvements $169,000.00

Ordered Further:

That to meet the foregoing appropnatlOn, the sum of $169,000.00 be, hereby is, appropriated to said account from the Water Enterprise Fund (Fund 60) - Certified Retained Earnings.

Massachusetts Department of Revenue Division of Local Services Michael J. Heffernan, Commissioner Sean R. Cronin, Senior Deputy Commissioner of Local Services

11/14/2016

NOTIFICATION OF FREE CASH APPROVAL - City of Pittsfield

Based upon the un-audited balance sheet submitted, I hereby certify that the amount of available funds or "free cash" as of July 1, 2016 for the City of Pittsfield is:

General Fund

Entl...-prisc Fund Water Entcrpri~c

Enterprise fund Scvn.:r Enterprise

$3.525.539.m

$669.268.m

$1.253.793.00

This certification is in accordance with the provisions of G. L. Chapter 59, §23, as amended.

Certification letters will be emailed to the mayor/manager, board of selectmen, prudential committee, finance director and treasurer immediately upon approval, provided an email address is reported in DLS' Local Officials Directory. Please forward to other officials as you deem appropriate.

Sincerely,

I,L ... .>.,H.,"- fl ,,~I,'4 / I

Mary Jane Handy Director of Accounts Massachusetts Department of Revenue

A7;;",Z~ &y Accountant j

Department:

Contact person:

DPU

Project Number: (For office use only)

CAPITAL REQUEST FORM CITY OF PITTSFIELD

Priority Level: (Rank Levell-5, with 1 =

Bruce Collingwood Highest Priority

Click here to enter text.

2

Phone: , 499-9330 Email: I [email protected]

Proposed project name: Mini Excavator

Project location: Water Enterprise Equipment

Mini excavator by design is safer for work in streets. Water rented a mini excavator for Project description: various jobs especially hydrant installations. It has proven to be safer, versatile, and

efficient. Why project is needed! Water Department will continue to rent a mini excavator. We spent $10,539 during the consequence for not last construction to rent a mini excavator for hydrant installations. Water Enterprise completing: Retained Earnings will be used to fund this purchase.

Combine with other Hydrant replacements

projects? Which?

Date Asset was Built or NA Purchased Useful Life (in years) 15

Financial Implications

Total project cost: 1 63,000

When needed (identify amount needed each year of Five Year Capital Plan):

Click here Click here Click here 'Click here FY18 63,000 FYl9 to enter FY20 to enter FFY2l to enter FY22 to enter

text. text. text. text. Potential grant funds or other resources that could Click here to enter text. help offset project costs (list in box to right):

Projected impact on operating costs [Show increases as positive (+) and savings as negative HI Click here Click here Click here Click here Click here

FY18 to enter FYl9 to enter FY20 to enter FY2l to enter FY22 to enter text. text. text. text. text.

Other Comments:

I Click here to enter text.

Requested by: Bruce Collingwood Date: 2/3/2017

Linda M. Tyer Mayor



February 23, 2017


Dear Councilors,

Submitted herewith for your information is an Order authorizing the City Treasurer with the approval of the Mayor to borrow, under the provisions of Chapter 44 of the General Laws, or any other enabling authority, $4,900,000.00 to pay the costs of the final design of the Wastewater Treatment Plant Nutrient Removal Upgrade, and for the payment of all costs incidental and related thereto. Please refer this item to the Committee of the Whole for the purpose of a presentation from the project engineer, Kleinfelder.

LMT/CVB Enclosure

~~e~pectfy"y submitted,

li'tia rn ,d . 2 ·mCla M. Tyer 1~

Mayor (j

No .. __ _

((Up of Jjittsfidb MAS SAC H USE T T S

IN CITY COUNCIL

AN ORDER

AN ORDER AUTHORIZING THE CITY TREASURER WITH THE APPROVAL OF THE MAYOR TO BORROW, UNDER THE PROVISIONS OF CHAPTER 44 OF THE GENERAL LAWS, OR ANY OTHER ENABLING AUTHORITY, $4,900,000 TO PAY THE COSTS OF FINAL DESIGN OF THE W ASTEW ATER TREATMENT PLANT NUTRIENT REMOVAL

O d ed UPGRADE, AND FOR THE PAYMENT OF ALL COSTS INCIDENTAL AND RELATED

r er : THERETO

That the sum of Four Million Nine Hundred Thousand Dollars ($4,900,000) be and hereby is appropriated to pay costs of the final design of the Wastewater Treatment Plant Nutrient Removal Upgrade, including the payment of all costs incidental and related thereto, and that to meet this appropriation, the City Treasurer, with the approval of the Mayor, is anthorized to borrow this amount under and pursuant to Chapter 44, Sections 8(14) and 20 of the General Laws, or pursuant to any other enabling authority, and to issue bonds and notes of the City therefor. The amount authorized to be borrowed pursuant to this order shall be reduced to the extent of any grants received on account of this project by City.

AND FURTHER ORDERED: That the City Treasurer is authorized to file an application with The Commonwealth of Massachusetts' Municipal Finance Oversight Board to qualify under Chapter 44A of the General Laws any and all bonds or notes of the City authorized by this vote or pursuant to any prior vote of the City, and to provide such information and execute such documents as the Municipal Finance Oversight Board of The Commonwealth of Massachusetts may require.

CITY OF PITTSFIELD

DEPARTMENT OF PUBLIC SERVICES, 232 WEST HOUSATONIC STREET, PITTSFIEL.D, MA 01201 413~499·9314

February 22, 2017

TO THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL:

Submitted herewith is a request for an appropriation in the amount of $4,900,000.00 to an account in the Department of Public Utilities/Wastewater Division. These funds will come from upcoming borrowing to be paid through the Sewer Enterprise Fund (Fund 61).

Capital Improvements (61203-58900) $4,900,000.00

The purpose of this appropriation is to supplement the funding for the final design of the WWTP Nutrient Removal Upgrade. This project is required in order to meet the EPA Administrative Consent Order (ACO» of 9/30115 for effluent discharge. With this appropriation, the total funding for this design effort will be $5,900,000, which will complete the final design. See the attached project update.

I appreciate your consideration on this request.

Sincerely, r-___

.-----

David F. TUrOCYU Acting Commissioner

cc: Treasurer City Accountant

PROJECT DESCRIPTION:

CITY OF PITTSFIELD, MA DEPARTMENT OF PUBLIC UTILITIES WASTEWATER TREATMENT PLANT TERTIARY TREATMENT UPGRADE

The City of Pittsfield's Wastewater Treatment Plant 0NWTP) requires a significant Tertiary Treatment Upgrade (Upgrade) to achieve compliance with their National Pollution Discharge Elimination System (NPDES) permit, issued by the United States Environmental Protection Agency (EPA). It is further required that the Upgrade is completed in accordance with the schedule set forth in an Administrative Order (CWA-01-15-014) also issued by the EPA.

CURRENT STATUS:

The City awarded the design contract for the WWTP Upgrade to Kleinfelder in December 2015 based on a competitive designer selection process. Kleinfelder has completed both a Schematic and Conceptual Design of the proposed WWTP Upgrade, as documented in the following:

• "Schematic Design and Vendor Recommendation for new Ballasted Flocculation Phosphorus Removal System at the Pittsfield WWTP", dated June 16, 2016

• 'Conceptual Design Report for Pittsfield WWTP Nutrient Removal Upgrade" dated September 30,2016

The WWTP Upgrade consists of the following major components:

1. New Ballasted Flocculation Phosphorus and Aluminum Removal System (Tertiary Treabnent) - required to meet WWTP's NPOES permit for phosphorus and aluminum limits in the treated wastewater effluent.

2. Secondary Clarifier Upgrade - required for the performance of the new Ballasted Flocculation Phosphorus and Aluminum Removal System (Item 1 above). The performance of the new Ballasted Flocculation Phosphorus and Aluminum Removal System relies directly on the quality of Secondary Clarifier effluent. The existing Secondary Clarifiers have deficiencies due to their age and condition and require upgrading.

3. Nitrogen Removal Upgrade - required to meet the WWTP's NPDES permit for optimization of nitrogen removal from the treated wastewater effluent. Note this upgrade is an initial phase for nitrogen removal and is expandable, should additional phases be required by the EPA. This upgrade also improves sludge characteristics and consequently improves the performance of the Secondary Clarifiers (Item 2 above) and the new Tertiary Treatment system (Item 1 above).

4. Sludge Dewatering Upgrade - required due to the age and condition of the existing equipment, and the need to process additional sludge generated from the new Ballasted Flocculation Phosphorus and Aluminum Removal System (Item 1 above) and from the Nitrogen Removal Upgrade (Item 3 above).

ESTIMATED PROJECT COST:

Estimated Costs for the WWTP Upgrade are summarized below:

Item Estimated Cost

WWTP Upgrade Final Design and Permitting Services1 $5,857,000

WWTP Upgrade Bidding and Construction Oversighf $6,000,000

WWTP Upgrade Construction'

1. Tertiary Treatment $33,869,000

2. Sludge Dewatering Upgrade $20,910,000 3. Nitrogen Removal Upgrade $5,530,000

4. Secondary Clarifier Upgrade $3,902,000 Subtotal Construction Cost $64,211,000

-----,- . .

Total WWTP Upgrade Estimated Cost $76,068,000

Notes: 1. Final Design and Permitting cost estimate from Kleinfelder engineering proposal dated October 4,

2016. 2. Bidding and Construction Oversight cost estimate based on 3 year biding and construction period. 3. Construction cost estimate from ·Preliminary Design Report for Pittsfield WWTP Nutrient Removal

Upgrade" dated January 2017.

IMPLEMENTATION SCHEDULE:

The City is required to complete the WVVTP Upgrade in accordance with the schedule set forth in the Administrative Order (CWA-Ol-15-014) issued by the EPA, as follows:

EPA Administrative Requirement

Order Deadline Submit plans and specifications (Final Design) for the WWTP

August 1, 2017 Upgrade to the Massachusetts Department of Environmental ! Protection (DEP)

August 1, 2018 Start construction of the WWTP Upgrade

February 1, 2021 Complete construction of the WWTP Upgrade ;

August 1, 2021 Attain full compliance with all effluent limits in the NPDES Permit

NEXT STE.PS:

Obtain funding in the amount of $5,857,000 and proceed with the Final Design and Permitting of the WWTP Upgrade. In accordance with the Administrative Order issued by the EPA, the City is required to complete the Final Design of the WWTP Upgrade by August 1, 2017.

Upon completion of Final DeSign, final estimates of construction cost will be prepared for use in obtaining funding for Construction of the WWTP Upgrade. In accordance with the Administrative Order, the City is required to start Construction of the WWTP Upgrade by August 1, 2018.

Linda M. Tyer Mayor

THE CI1Y OF PITfSFIELD OFFICE OF THE MAYOR

70 Allen Street, Pittsfield, MA 01201 (413) 499-9321 [email protected]

February 23, 2017


Dear Councilors:

Please accept the presentation from CJ Hoss, City Planner and Amewusika 'Sika' Sedzro, Pittsfield TDI Fellow. An outline of the work of the Tyler Street Transformative Development Initiative (TDI) will be provided.


~lnrk-m df'~ I Linda M. Tyer . Mayor

LMT/CVB

EVERSSURCE

PETITION FOR SOLELY OWNI:D POLE AND WIRE LOCATIONS

By the City Council of Pittsfield, Massachusetts

WESTERN MASSACHUSETTS ELECTRIC COMPANY DBA EVERSOURCE requests permission to relocate and/or install poles, wires, cables and fixtures, including the necessary sustaining and protecting fixtures along and across the following public way:

Location - West Housatonic Street, Pittsfield. Relocate Eversource solely owned pole #715/8 approximately 35' north of the centerline of West Housatonic Street and 92' westerly from the intersection of West Housatonic and Center Streets. Also install two (2) 6" conduits encased in concrete to an existing manhole located approximately twenty feet south easterly of the new pole.

Reason - Massachusetts Department of Transportation (Mass D.O.T.) intersection widening project. Relocate pole 715/8 to new location and install two (2) 6" conduits to existing manhole.

Wherefore it prays that after due notice and hearing as provided by law, let it be granted a location for and permission to construct and maintain a pole, wires and cables, together with such sustaining and protecting fixtures as they may find necessmy, said pole to be erected substantially in accordance with the plan filed herewith and made a part hereof marked 6B720060.

Also for permission to lay and maintain underground laterals, cables and wires in the above or intersecting public ways for the purpose of making connections with such poles and buildings as it may desire for distributing purposes.

Your petitioners agree to reserve space for one crossarm at a suitable point on each of said poles for the fire and police telephone signal wires belonging to the municipality and used by it exclusively for municipal purposes.

WESTERN MASSACHUSETTS ELECTRIC COMPANY DEB EVERSOURCE

-By .~Z3'W~ duVi .loa' ne Fox / District Representative

Dated this 24th day of January, 2017

EVERSOURCE

----~

71

PURPOSE AND DESCRIPTION: IilftSS Lit)'1. /N7TI!S/£CIIOIII WI'D!;NItV6

PRDrE?C I. I:'E foc"" rE PoLE 7 /s Ii? -;0 AlTtJ LD{'41')tJN-AIlJD IN5"A L L 2- I.." CllllfJ::w 17- 7{) EX 1.51'1IVCr /I1fW H{)L E.

II PROPOSED JOiNT POLE '*' PROPOSED MRSOURCE POLE

EXISTiNG JOINT POLE

EXISTiNG EVEItSOURCE !'OLE

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fl(JSBNG E\II'RSOURCE POLE TO BE MADE JOINT

UlSTING FOREIGN POLE TO BE MADE JOINT

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e HANDHOLE

APPR CITY OF PI

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INSPECTOR OF WJRES

[J MANHOLE III PAD MOUNT TRANSfORMER

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UG. PRIMARY CABLE

UG. SECONDARY CABLE

Phillips, Jody

From: Turoey, David Sent: Tuesday, January 31,2017 8:37 AM To: Subject:

Collingwood, Bruce; Phillips, Jody; Burton, Michael RE: Eversource Petition - West Housatonic Street

lody,

! agree with Bruce and am fine with this petition.

Dave

'VeurU/ '?, 7~ COInmissioner of 1)u6(fc Servia:)

City (:IPilL~fie[d-232 "lVcst j{(W'lalOfliL Street 1)ftt~(ieta: :]yfj'i, (}12())

413-499-9314

From: Collingwood, Bruce Sent: Monday, January 30, 20174:34 PM To: Phillips, Jody; Burton, Michael Cc: Turoey, David Subject: RE: Eversource Petition - West Housatonic Street

Jody, This petition looks okay to me. This project is for the City's street improvements for this the West Housy and Center 5t intersection.

80me ( C.,{!!;,,'WM{ PE C{lMlffiee/()I(M'- of Prddc Utilrt/e,f 0d(/ce: 700 ;Vodk ~ft~~s MU;:({/{fire IMel'

elj /("fs 70 111&, .ftn~t

113-499-9330

This electronic message and any attached files contain information from the City of Pittsfield that may be privileged and/or confidential. The intormation is intended only for the I"ecipient named above, and use by any other person is not authorized. if you are not the intended recipient, any disclosure, distribution, copying or use of this information is strictly prohibited, if \Iou have received this message in error, please call 413A99-9330 or notify the sender by e··mail immediately,

From: Phillips, Jody Sent: Monday, January 30, 2017 2:53 PM To: Burton, Michael; Collingwood, Bruce Subject: Eversource Petition - West Housatonic Street

Hi Mike & Bruce,

1

Attached for your review and approval is a petition from Eversource to relocate one solely-owned pole and install two 6" conduits on West Housatonic Street.

A copy of the petition and plan are attached.

Jody

Jody L Phillips, City Clerk City of Pittsfield 70 Allen Street Pittsfield, MA 01201 413-499-9361 lilllilJ.i.!2s@pittsfi" I dch. com

2

CCI

June 20 2016 ________________ 20

To the City Council of the City of Pittsfield:-

The undersigned respectfully

requests installation of left turn signals at the intersection of Center Street and Columbus Avenue for both northbound and southbound traffic.

Residents traveling this route, especially those in the senior housing complexes in the area, must sometimes wait through several traffic light cycles in order to make turns onto Columbus Avenue. Having a designated time for only left turns will allow those turns to be made safely and will alleviate traffic congestion.


~~1}'~ ". ",/ / l£ [{. 'i'\/) __ ;fltu l( () Jf'? Melissa Mazzeo Councilor at Large

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