REGULAR SESSION CLOSED SESSION - chaffey.edu · IV.B.1 : PROPOSAL Education Code Section...

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Board Room, Marie Kane Center for Student Services/Administration

I. REGULAR SESSION

A. CALL TO ORDER (2 p.m.)

II. CLOSED SESSION

A. PUBLIC COMMENTS ON CLOSED SESSION AGENDA B. RECESS TO CLOSED SESSION

III. STUDY SESSION

A. CONVENE IN OPEN SESSION (3:30 p.m.) B. AGENDA

1. Student Success via Smart Scheduling

IV. REGULAR SESSION

A. RECONVENE IN REGULAR SESSION (4 p.m.) 1. Pledge of Allegiance

B. ORGANIZATION 1. Election of Governing Board Officers

C. PUBLIC COMMENTS D. COMMUNITY LINKAGES

1. Governing Board 2. Legislative Update 3. Presentations 4. Foundation

E. REPORTS 1. Closed Session Actions

F. PUBLIC HEARINGS G. CONSENT AGENDA

1. Governance Process a. Approval of Minutes, November 14, 2012 b. Certify/Attest Board Actions

(continued on page 2)

Agenda - Meetings of the Governing Board Chaffey Community College District Thursday, December 13, 2012 Page 2

G. CONSENT AGENDA (CONTINUED) 2. Academic Affairs

a. Curriculum 3. Business/Fiscal Affairs

a. Approval to Designate Certain Products, Brands, and Services, Public Contract Code Section 3400

b. Approval to Purchase Materials Through Other Public Agency Contracts c. Career Technical Education Community Collaborative Grant d. 2012–2013 Child Development Training Consortium Agreement e. Delaware Technical and Community College Agreement with the Center of

Excellence/Chaffey College f. Labor Market Research Services to Mt. San Jacinto College by the Center

of Excellence/Chaffey College g. Labor Market Research Services to the Riverside Community College

District by the Center of Excellence/Chaffey College h. Rental Agreement: Ontario High School, 901 West Francis Street, Ontario, California

H. ACTION AGENDA 1. Business/Fiscal Affairs

a. Contract, Purchase Order, and Warrant Lists

I. CEO/STAFF REPORTS 1. Superintendent/President 2. Faculty Senate 3. Classified Senate 4. California School Employees Association (CSEA) 5. Chaffey College Faculty Association (CCFA) 6. Child Development Center Faculty Association (CDCFA)

J. BOARD COMMENTS, REQUESTS, AND FUTURE AGENDA ITEMS

V. ADJOURNMENT

The next regular meeting of the Governing Board will be January 24, 2012.

Complete agenda may be viewed at www.chaffey.edu Complete agenda may be viewed at www.chaffey.edu

Complete agenda may be viewed at www.chaffey.edu/governing board

2 12/13/12 Regular Board Meeting

GOVERNING BOARD

AGENDA ITEMChaffey Community College District

December 13, 2012 Board Meeting Date

TOPIC ELECTION OF GOVERNING BOARD OFFICERS

Communication No. IV.B.1

PROPOSAL Education Code Section 72000(c)(2)(A) requires the Governing Board hold an organizational meeting within fifteen days of the first Friday in December to elect the following officers and representative for the 2012–13 year:

1. Election of a president 2. Election of a vice president 3. Election of a clerk 4. Selection of one member to serve as the voting representative to the San Bernardino

County Committee on School District Organization 5. It is recommended that an alternate be selected to serve as the voting representative to

the San Bernardino County Committee on School District Organization in the event the regular voting member cannot serve


GOVERNING BOARD



TOPIC APPROVAL OF MINUTES, NOVEMBER 14, 2012

Communication No. IV.G.1.a

SUPPORTS BOARD ENDS STATEMENT/POLICY Board Policy 1.10.9 – Minutes shall be taken recording all actions of the board. The minutes shall be public records and available to the public.

PROPOSAL To approve the minutes of the November 14, 2012, regular meeting.

BACKGROUND It is the practice of the board to approve the minutes of the board meeting(s) held the previous month. Those minutes are then made available to the public in the Chaffey College Library and on the college website.

BUDGET IMPLICATIONS N/A

RECOMMENDATION Approval of the minutes of the November 14, 2012, regular board meeting.

Submitted by: Henry D. Shannon, Superintendent/President

Recommended by: Henry D. Shannon, Superintendent/President


OFFICIAL PROCEEDINGS OF THE GOVERNING BOARD

CHAFFEY COMMUNITY COLLEGE DISTRICT A regular meeting of the Chaffey Community College District

Governing Board was held on Wednesday, November 14, 2012, in the board room of the Marie Kane Center for Student Services/Administration. Board President Gomez called the meeting to order at 2:00 p.m.

Members present: Ms. Brugger, Mr. George, Mr. Gomez, Mr. McDougal,

Ms. Roberts, Mr. Huizar (Student Trustee) Members absent: None CLOSED SESSION

The public is given an opportunity to address the Governing Board regarding the posted closed session agenda. No comments were made.

The Board convened in closed session at 2:04 p.m. Closed session was adjourned at 3:26 p.m.

STUDY SESSION

At 3:30 p.m. a study session commenced on the following topics:

Environmental Sustainability

The environmental sustainability report was presented to the Board by the Green Earth Movement Sustainability Committee (GEM) Tri-chairs Kipp Preble, Julie Sanchez, and Rebecca Trawick. Ms. Sanchez reported the committee created and adopted a new mission statement for GEM. Ms. Trawick shared a few of the committee’s successes which include a recycling program kick-off, a community hanging garden at the Wignall Museum, an energy optimization program, a climate change reality presentation, and the formation of education/outreach campaign task forces. Mr. Preble reported on GEM’s leadership and membership drive. He mentioned that the tri-chairs meet with Drs. Shannon and Pinedo monthly.

Professional Development

Associate Superintendent Guerrero introduced Dean Laura Hope who provided the Board with a report on professional development. The report included information on the facets of professional development; Flex at a Glance comparisons between fall 2011 and spring 2012; statistical data about flex activities; recommendations for professional development; information about the student success task force, the health and wellness program, the Faculty


Success Center, and the Classified Professionals Learning Program; and plans for the future.

REGULAR SESSION

The regular session reconvened at 4:08 p.m. At the board president’s request, Dean Michael Dinielli led the Pledge of Allegiance to the Flag.

COMMUNITY LINKAGES

GOVERNING BOARD

Mr. Huizar reported that in October the Associated Students of Chaffey College (ASCC) participated in the Chaffey College Car Club’s Trunk-O-Treat event and partnered with the Bookstore and Classified Senate to co-sponsor the Halloween Costume Party Contest.

Carlos Huizar shared that in November ASCC attended the Student Senate for California Community Colleges Fall General Assembly in Rancho Mirage, hosted the last Pizza with the Presidents on the Rancho campus, and hosted the second annual Veteran’s Reception.

Student Trustee Huizar announced the following activities: the Coffee Nite series will conclude on November 15 and resume in January; ASCC will distribute food pantry packets to students on the Rancho and Fontana campuses; and ASCC will collect toys for the annual Night With Santa program.

Board Clerk Lee McDougal reported that in October he participated in the Fontana Chamber of Commerce golf tournament.

Trustee Brugger shared that in October she served as a judge at the Halloween Contest, and in November, she attended the Tailgate Party.

Board Vice President Brugger mentioned she made a donation to the Night With Santa and the Food Panty programs. She encouraged the other board members to contribute as well.

Ms. Roberts reported that in October she attended the Halloween Contest, and in November she attended four Rotary meetings, the Tailgate Party, an ROP class in Ontario, the Boy Scouts Citizen of the Year dinner, the Rancho Cucamonga Chamber’s Vintners’ Gala, the museum’s planning day, professional art show at Fullerton State College, and a West End Family Counseling yearly meeting.

Board Member Gary George reported that in October he participated in the Fontana Chamber’s golf tournament, served as the voting representative for Chaffey at the Riverside County and San Bernardino County School Boards Association’s fall meeting, and served as a judge at the Halloween Contest.


Mr. George also reported that in November he attended the Tailgate Party.

Board President Gomez reported that during the month of October he participated via teleconference as a member of the California Community College Trustees (CCCT) Task Force for Career Tech Education (CTE) Cost Differential, Coast Community College District with Dean Burks; attended the AAUW Wine Tasting Benefit for the 3rd Grade Dictionary Program with Ontario-Montclair School District; played in the Fontana Chamber golf tournament; and served as a judge at the Halloween Contest.

Mr. Gomez mentioned that in November he participated via teleconference as a member of the CCCT Task Force for CTE Cost Differential, Coast Community College District; attended the lecture, Zorro, by author Isabel Allende, Western University of Health Services in Pomona; attended the Chaffey College versus San Diego Mesa football game; participated via teleconference in the board meeting of the Esperanza Scholarship Foundation, Ontario; voted in the election on November 6; and presented remarks at the Veterans’ Reception sponsored by ASCC on the Rancho campus.

LEGISLATIVE UPDATE

Manager of Government Relations Lorena Corona provided the Governing Board with a Legislative Update that included the results of federal, state, county, municipalities, school, and water district elections. The update also included the results of the state ballot measures and county local bonds. Ms. Corona mentioned that congratulatory letters will be sent to the newly elected officials.

PRESENTATIONS

Dean Michael Dinielli introduced committee Co-chairs Dr. Neil Watkins (English professor) and Rebecca Trawick (museum director) to the Board. Dr. Watkins provided the board with information about the One Book/One College program. He indicated that this is the twentieth year of the program and mentioned Peggy Madden was the person who brought this program to our campus. Ms. Madden’s original intent was to bring authors to the campus; unfortunately, authors are now charging very high speaking fees. Each board member was given a copy of this year’s college book, The Glass Castle and a list of fall events.

FOUNDATION

Dr. Cid Pinedo updated the Board on current scholarship activity. He mentioned the Foundation Scholarship Committee reviewed about 190 applications and awarded scholarships to 120 separate students. Approximately, $70,000 was awarded.


Dr. Pinedo also shared that the Inland Empire Commercial Real Estate Women’s Organization held a fundraiser, and Chaffey’s Fund A Dream scholarship program was one of the recipients of the event’s proceeds. He indicated the organization will be awarding four scholarships, and the organization will continue to have Chaffey as one of their preferred organizations to receive benefits from their events.

Alumni Relations Director Nick Nazarian, on behalf of the tailgate planning team, thanked everyone for supporting tailgate. He also thanked Student Trustee Carlos Huizar and ASCC for their help. Mr. Nazarian reported that approximately 450 guests attended the event.

Mr. Nazarian announced the date of the alumni dinner will be April 4, 2013, and he distributed copies of the Alumni of the Year nomination forms.

REPORTS

CLOSED SESSION ACTIONS

Board Secretary Henry Shannon announced that the Board took action in closed personnel session this evening to approve the following by a unanimous (5:0) vote.

Employment of: Hourly personnel including adjunct faculty and short-term workers David Lindsay to the temporary, unclassified, professional expert position of assistant coach,

softball, effective January 1, 2013, through May 31, 2013, under the terms and conditions of the employment agreement.

Christopher Walters to the temporary, unclassified, professional expert position of coaching coordinator, baseball, effective January 1, 2013, through May 31, 2013, under the terms and conditions of the employment agreement.

Todd Johnson to the temporary, unclassified, professional expert position of coaching coordinator, men’s swimming, effective January 1, 2013, through May 31, 2013, under the terms and conditions of the employment agreement.

Jennifer Moon to the temporary, unclassified, professional expert position of coaching coordinator, women’s swimming, effective January 1, 2013, through May 31, 2013, under the terms and conditions of the employment agreement.

Jody Stevens to the temporary, unclassified, professional expert position of graduate assistant, baseball, effective January 1, 2013, through May 31, 2013, under the terms and conditions of the employment agreement.

Jeffrey Harlow to the temporary, unclassified, professional expert position of head coach, baseball, effective January 1, 2013, through May 31, 2013, under the terms and conditions of the employment agreement.

Michael Dickson to the temporary, unclassified, professional expert position of head coach, men’s swimming, effective January 1, 2013, through May 31, 2013, under the terms and conditions of the employment agreement.

Blackman Ihem to the temporary, unclassified, professional expert position of head coach, men’s/women’s track and field, effective January 1, 2013, through May 31, 2013, under the terms and conditions of the employment agreement.

James Rodriguez to the temporary, unclassified, professional expert position of head coach, women’s softball, effective January 1, 2013, through May 31, 2013, under the terms and conditions of the employment agreement.


James Dopf to the temporary, unclassified, professional expert position of head coach, women’s swimming, effective January 1, 2013, through May 31, 2013, under the terms and conditions of the employment agreement.

David Furman to the temporary, unclassified, professional expert position of position coach, men’s/women’s track and field, effective January 1, 2013, through May 31, 2013, under the terms and conditions of the employment agreement.

Orentheus Hutcherson to the temporary, unclassified, professional expert position of position coach, men’s/women’s track and field, effective January 1, 2013, through May 31, 2013, under the terms and conditions of the employment agreement.

Utilization of volunteer services. (This list has been made part of the minutes of this meeting.) MONITORING

The Board received the environmental sustainability monitoring report for their information. A presentation was provided to the Board during study session.

The library/cybraries monitoring report was provided to the Board for their information.

The Board received the quarterly investment report for the quarter ended September 30, 2012, their information.

CONSENT AGENDA

A motion was made by Mr. McDougal, seconded by Ms. Roberts, to approve the consent agenda as presented.

Yeas: Ms. Brugger, Mr. George, Mr. Gomez, Mr. McDougal, Ms. Roberts, Mr. Huizar (advisory)

Nays: None Through this action, the following were approved (Approval of Minutes,

October 25, 2012, through Recovery Act – Health Care Sector and Other High Growth and Emerging Industries Grant Amendment).

GOVERNANCE PROCESS

The minutes of the October 25, 2012, regular board meeting were approved as presented.

The Governing Board received and adopted Chapter 3 (General Institution), Chapter 4 (Instruction), and Chapter 5 (Student Services) board policies.


BUSINESS/FISCAL AFFAIRS

The Governing Board approved the budget allocation increase of $80,023 to the 2012–2013 restricted general fund budget for the California Work Opportunity and Responsibility to Kids (CalWORKs), Temporary Assistance for Needy Families (TANF), and Extended Opportunities Programs and Services (EOPS) programs.

The Governing Board approved the amendment to the Recovery Act –

Health Care Sector and Other High Growth and Emerging Industries contract with Mt. SAC to decrease the grant amount by $30,000.

ACTION AGENDA

BUSINESS/FISCAL AFFAIRS

The contract, purchase order, and warrant lists were approved on the motion of Ms. Roberts, second of Ms. Brugger. (These lists have been made part of the minutes of this meeting.)

Yeas: Ms. Brugger, Mr. George, Mr. Gomez, Mr. McDougal,

Ms. Roberts, Mr. Huizar (advisory)

Nays: None

CEO/STAFF REPORTS

Henry Shannon, superintendent/president, provided the Board with copies of his written report. The report highlighted Prop 30, 2012 Tailgate, California Legislative Staff Education Institute’s upcoming campus visit, and the Umoja VIII Conference. The board report also included updates from the associate superintendent of business and economic development and the associate superintendent of instruction and student services.

The superintendent/president mentioned this is International Education Week, and he indicated that we have had several events on campus this week. Dr. Shannon indicated that he was prompted by Saba to wear his tie showing the flags of all the countries.

Faculty Senate Vice President Neil Watkins stated he had no official report. He did mention the senate is working on a faculty values document like an expanded mission statement of what the faculty stand for and their commitment to student success and to innovation as scholars.

Trisha Albertsen, Classified Senate president, provided the Board with copies of the Classified Senate’s report which highlighted Jared Ceja and provided information about events the Senate hosted and attended.


Ms. Albertsen thanked the Board for coming to the Halloween contest. She mentioned that there were 54 participants.

Classified Senate President Albertsen distributed flyers announcing the Toy Drive.

Brian Stone, CSEA treasurer, on behalf of CSEA, said how pleased CSEA was that Prop 30 passed. He recognized the CSEA members who worked for many hours telephone banking to get the word out to vote.

BOARD COMMENTS, REQUESTS, AND FUTURE AGENDA ITEMS

Trustee George asked about the amazing hat he saw in the back of the room. Since it is international education week, Susan Stewart indicated she promised two Nigerian students that she would wear the hat for the entire day.

ADJOURNMENT

The meeting was adjourned at 4:57 p.m. The next regular meeting of the Chaffey Community College District

Governing Board will be Thursday, December 13, 2012.

________________________________ President ________________________________ Clerk


GOVERNING BOARD



TOPIC CERTIFY/ATTEST BOARD ACTIONS

Communication No. IV.G.1.b

SUPPORTS BOARD ENDS STATEMENT/POLICY Board Policy 1.8.4: The clerk of the Governing Board shall certify or attest to certain actions taken by the Governing Board whenever such certification or attestation is required for any purpose.

PROPOSAL To authorize the Governing Board clerk to attest to actions taken by the Governing Board.

BACKGROUND A number of agencies require official certification of various actions of the Governing Board. With the election of board officers tonight, this action will update the official approved signatures list for the district.


RECOMMENDATION To authorize the Governing Board clerk to attest to actions taken by the Governing Board whenever such certification or attestation is required for any purpose.

Prepared by: Henry D. Shannon, Superintendent/President



GOVERNING BOARD



TOPIC CURRICULUM


SUPPORTS BOARD ENDS STATEMENT/POLICY This action is supported by Ends Policy 8.1.2 related to a comprehensive education program (i.e., “updating the college curriculum to reflect the needs of our diverse students and to respond to changes in technology and in evolving occupational areas”).

PROPOSAL To approve the program of study and four new courses for the Chaffey College 2012-2013 Catalog, as recommended by the Faculty Senate, the college Curriculum Committee, and the associate superintendent of instruction and student services.

BACKGROUND AB 1725 and Section 53200(c) of Title 5 define the role of the Faculty Senate in assuming primary responsibility for making recommendations in the areas of curriculum and academic standards. The Curriculum Committee reviewed the attached programs of study and courses. The programs of study and courses include those not currently in the college curriculum. As a result of deliberations, the college Curriculum Committee, the Faculty Senate, and the associate superintendent of instruction and student services are recommending the program of study and four new courses for approval by the Governing Board.


RECOMMENDATION It is recommended the Governing Board approve the program of study and four new courses for the Chaffey College 2012-2013 Catalog.

Prepared by: Marie Boyd, Curriculum Chairperson

Submitted by: Sherrie Guerrero, Associate Superintendent, Instruction and Student Services



Curriculum New Programs of Study 2012-13

Program of Study AAT/AST/C TOP

Code Area of Emphasis Units

1. Technical Theatre Certificate of Achievement

C 1006.00 Theatre Arts 26

Curriculum New Courses 2012-13

Discipline Course ID TOP

Code Title Units

1. Photography PHOTO-430

1012.00 Fine Art Photography Portfolio 4.0


1012.00

Public Relations Photography Portfolio

2.0


1012.00

Studio Lighting Portfolio

4.0

4. Photography PHOTO-438 1012.00 Photography for Media Portfolio 4.0


GOVERNING BOARD



TOPIC APPROVAL TO DESIGNATE CERTAIN PRODUCTS, BRANDS, AND SERVICES, PUBLIC CONTRACT CODE SECTION 3400


SUPPORTS BOARD ENDS STATEMENT/POLICY Supports and complies with Policies: 1.4.2 Conflict of Interest/Principles, 6.1 Delegation of Authority, 6.2.6 Purchasing, 6.2.7 Contracts, 6.3.3 Facilities, Equipment and Disposal, 6.3.4 Capital Construction, 8.3.1 College Facilities. PROPOSAL To adopt Resolution 121312, a resolution of the Governing Board of the district designating proprietary Siemens products, brands, and/or services for low voltage systems, as described herein and in the attached resolution, pursuant to California Public Contract Code Section 3400.

BACKGROUND Under California Public Contract Code Section 3400(b), the district may make a finding designating certain products, things, or services by specific brand or trade name for the purpose of matching other products in use on a particular public improvement either completed or in the course of completion. The district has installed Siemens products throughout most newly constructed and renovated facilities. District staff has determined that the Siemens products have demonstrated reliability, durability, and quality. District staff, in consultation with professional consultants, has undertaken considerable research into these products and brand. In order to facilitate the use of the most reliable, dependable, cost efficient, and feasible products and services throughout the district, the district staff has determined that it needed to establish a uniform, complete, and compatible Building Automation Controls, Fire Alarm and Security Systems (“Low Voltage Systems”) for the reasons in the attached resolution. The Governing Board approved a similar resolution December 09, 2010. District staff has determined that it is in the district’s best interests to continue to designate the Siemens Low Voltage Systems described in the resolution for use in future district projects so as to establish one complete uniform district-wide Low Voltage Systems, thereby avoiding incompatibility of products and replacement and maintenance problems. This resolution would be to designate proprietary Siemens products, brands, and/or services for low voltage systems for another two years. By the attached resolution, district staff requests Governing Board approval to require and specify the use of the certain products, things, or services on district projects as described in the resolution.

BUDGET IMPLICATIONS N/A RECOMMENDATION It is recommended that the Governing Board adopt Resolution 121312 a resolution of the Governing Board of the district designating proprietary Siemens products, brands, and/or services for low voltage systems, as described herein and in the attached resolution, pursuant to California Public Contract Code Section 3400. Attachments: Resolution 121312

Prepared by: Kim Erickson, Director, Accounting and Purchasing Services

Reviewed by: Ciriaco Pinedo, Associate Superintendent, Business Services and Economic Development



RESOLUTION 121312

A RESOLUTION OF THE GOVERNING BOARD OF CHAFFEY COMMUNITY COLLEGE DISTRICT

DESIGNATING CERTAIN PRODUCTS, BRANDS OR SERVICES PURSUANT TO PUBLIC CONTRACT CODE

SECTION 3400

WHEREAS, pursuant to Public Contract Code Section 3400(b) the Chaffey Community College

District (“District”) may make a finding(s) designating certain products, things, or services by specific brand or trade name for the statutorily enumerated purposes; and

WHEREAS, the District’s Governing Board (“Board”) has reviewed the District’s current facilities,

general contracts, plans, and specifications in order to evaluate the District’s need to establish uniform, complete and compatible Building Automation Controls, Fire Alarm and Security Systems (“Low Voltage Systems”) District-wide in order to facilitate the use of the most reliable, dependable, cost efficient, and feasible products throughout the District; and

WHEREAS, the Governing Board approved a similar resolution December 9, 2010, and this resolution would be to designate proprietary Siemens products, brands and/or services for low voltage systems for another two years; and

WHEREAS, the uniform Low Voltage Systems will allow the District to ensure that the Low Voltage Systems utilized on all future District facility projects match the Low Voltage Systems in use at other District facilities as permitted pursuant to Public Contract Code Section 3400(b)(2); and

WHEREAS, District staff will be trained in the maintenance, repair, and replacement of the Low

Voltage Systems described in the Specification and will maintain a stock of the equipment needed for replacements and maintenance; and

WHEREAS, District staff have determined that proprietary Siemens security system products and

services will permit centralized monitoring of security for all District facilities; and

WHEREAS, based on the Board’s above described review and Public Contract Code Section

3400(b)(2), the Board has determined that District must require and specify the use of certain proprietary Siemens products, things, or services on District projects.

NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARD OF THE CHAFFEY

COMMUNITY COLLEGE DISTRICT AS FOLLOWS:

Section 1. The above recitals are true and correct.

Section 2. The District, pursuant to Public Contract Code Section 3400, intends to establish uniform, complete and compatible Low Voltage Systems specifications District-wide in order to facilitate the use of the most reliable, dependable, cost efficient and feasible products throughout the District.


Section 3. The District has found compatibility, cost, ease of maintenance, and utility of Low Voltage Systems problematic and believes it necessary to establish a uniform District Low Voltage Systems Specifications in order to avoid incompatibility issues, as well as durability and reliability issues, and costs associated with experimenting and replacing incompatible and useless Low Voltage Systems and to avoid the waste of District funds associated with addressing incompatible components.

Section 4. The District and its consultants have undertaken considerable research into the products/brands of Low Voltage Systems described in the Specification. District staff will be trained in the maintenance, replacement, and repair of the Low Voltage Systems described in the Specification and the District will maintain a stock of the equipment needed for replacements and maintenance.

Section 5. District staff has determined that the Low Voltage Systems has demonstrated their reliability, durability, and quality.

Section 6. Pursuant to Public Contract Code Section 3400(b)(2), the District’s Board hereby designates the certain products/brands of Low Voltage Systems for the District’s use in future projects so as to establish one complete uniform District-wide Low Voltage Systems system, thus, avoiding incompatibility of products, as well as replacement and maintenance problems.

Section 7. The designation of certain proprietary Siemens security system products and services of Low Voltage Electronic products shall be effective for 24 months from the date of this Resolution.

Section 8. At the end of the 24 month period, District staff will review the products/brands and evaluate whether re-adoption or discontinued use of the designated proprietary Siemens security system products and services is appropriate including presenting a recommendation to the Superintendent/President or his/her designee. The Superintendent/President or his/her designee shall then consider District staff’s recommendations and either re-approve or discontinue the designation of the products/brands contained herein and/or approve additional/replacement products/brands.

Section 9. The Superintendent/President or his/her designee shall present changes, if any, for its ratification.

PASSED AND ADOPTED by the Governing Board of the Chaffey Community College District at Rancho Cucamonga, California, this 13th day of December, 2012, at a regular meeting by the following vote:

I, Gary L. George, Clerk of the Governing Board of the Chaffey College Community College District of San Bernardino County, California, do hereby certify that the foregoing is a full, true, and correct copy of a resolution duly adopted by said board at the regular meeting thereof at the date and place and by vote stated, which resolution is on file and of record in the office of said board.

Gary L. George Clerk, Governing Board


GOVERNING BOARD



TOPIC APPROVAL TO PURCHASE MATERIALS THROUGH OTHER PUBLIC AGENCY CONTRACTS

Communication No. IV.G.3.b

SUPPORTS BOARD ENDS STATEMENT/BOARD POLICY Supports and complies with Policies: 1.4.2 Conflict of Interest/Principles, 6.1 Delegation of Authority, 6.2.6 Purchasing, and 6.2.7 Contracts.

PROPOSAL

To determine that it is in the district’s best interests to make procurements by means of existing public agency contracts pursuant to California Public Contract Code Section 20652 and to authorize the district to make such procurements under Section 20652 as needed in the district’s best interests for the calendar year ending on December 31, 2013.

BACKGROUND California Public Contract Code Section 20652 authorizes the Governing Board, without advertising for bids, to contract for the lease or purchase of materials, supplies, equipment, automobiles, tractors, and other personal property for the district through contracts let by other public agencies (commonly referred to as “piggy-backing” contracts). San Bernardino County requires the Governing Board to take specific action to determine that it is the best interests of the district to utilize an existing bid or contract to make procurements pursuant to Section 20652, rather than receiving bids on its own behalf. This action provides the district the option to make procurements using existing public agency contracts as the need arises and is in the best interest of the district pursuant to California Public Contract Code Section 20652.

BUDGET IMPLICATIONS

N/A

RECOMMENDATION

It is recommended that the Governing Board determine that it is in the district’s best interests to make procurements by means of existing public agency contracts pursuant to California Public Contract Code Section 20652, and to authorize the district to make such procurements under Section 20652 as needed in the district’s best interests for the calendar year ending on December 31, 2013.


Submitted by: Cid Pinedo, Associate Superintendent, Business Services and Economic Development



GOVERNING BOARD



TOPIC CAREER TECHNICAL EDUCATION COMMUNITY COLLABORATVE GRANT

Communication No. IV.G.3.c

SUPPORTS BOARD ENDS STATEMENT/POLICY Ends Policy 8.4.3. The district will seek and obtain a minimum of $1.5 million annually in external grants and foundation acquisitions.

PROPOSAL To approve the Career Technical Education Community Collaborative grant between the Chancellor’s Office and Chaffey Community College for $387,023 for fiscal year 2012–2013.

BACKGROUND The Career Technical Education Community Collaborative grant started in FY 2007–2008 as the result of the SB70/SB1133 Governor’s Career Technical Education (CTE) Initiative. Core grant funds are awarded to every community college in California, and Supplemental Grant funds are awarded to those colleges that successfully delivered previous Supplemental Grant outcomes. This grant represents the sixth funding cycle and is awarded for the purposes of increasing CTE awareness in secondary school, strengthening CTE pathways between secondary school and community college, providing professional development, and offering teacher and faculty externships in business and industry. The term for this sixth funding cycle is November 1, 2012, through November 30, 2014.

BUDGET IMPLICATIONS Funding Source – California Community Colleges Systems Office Status of Funds – The 2012–2013 restricted general fund budget will be increased as indicated below.

48xxx Income $387,023 51xxx Academic Salaries 14,907 52xxx Classified Salaries 144,169 53xxx Benefits 60,466 54xxx Supplies 24,596 55xxx Other Services 128,000 57xxx Indirect Costs 14,885 Total $387,023

Future Implications – Years two and three will be included in future year budgets.

RECOMMENDATION It is recommended that the Governing Board accept grant funds in the amount of $387,023 from the California Community Colleges System Office to carry out the Career Technical Education Community Collaborative project as specified in the grant proposal.

Prepared by: Kathy Dutton, Director, Economic Development

Submitted by: Jim Fillpot, Interim Dean, Institutional Research and Resource Development

Reviewed by: Cid Pinedo, Associate Superintendent, Business Services and Economic Development



GOVERNING BOARD



TOPIC 2012–2013 CHILD DEVELOPMENT TRAINING CONSORTIUM AGRREEMENT

Communication No. IV.G.3.d

SUPPORTS BOARD ENDS STATEMENT/POLICY Ends Policy 8.4.3. The district will seek and obtain a minimum of $1.5 million annually in external grants and foundation acquisitions. PROPOSAL To approve the Child Development Training Consortium Grant Agreement between Chaffey College and Yosemite Community College District for the 2012–2013 year in the amount of $7,500. BACKGROUND Chaffey College has participated in the Child Development Training Consortium program on an annual basis since 1993. These funds will provide direct financial support for tuition to child development students who are enrolled in courses required by the California Commission on Teacher Credentialing. The funds may also be used to pay the fees to obtain a new or renew a child development permit. The grant, under the direction of Jeri Bollman, provides educational stipends and other items, such as instructional supplies, for the students in the College’s child development instructional program. BUDGET IMPLICATIONS Funding Source – Source funding for this program is provided by a federal block grant from the California Department of Education, Child Development Division, and administered by Yosemite Community College. Status of Funds – The 2012–2013 restricted general fund budget will be increased by $7,500 as indicated below:

48xxx Income $7,500 57xxx Student Aid $7,500

Future Implications – These funds are available through an annual application process dependent upon the availability of the federal block grant.

RECOMMENDATION It is recommended that the Governing Board approve the Child Development Training Consortium Grant Agreement between Chaffey College and Yosemite Community College District for the 2012–2013 year in the amount of $7,500.

Prepared by: Jeri Bollman, CDE Faculty/CDTC Campus Coordinator Cory Schwartz, Dean, School of Social and Behavioral Sciences





GOVERNING BOARD



TOPIC DELAWARE TECHNICAL AND COMMUNITY COLLEGE AGREEMENT WITH THE CENTER OF EXCELLENCE/CHAFFEY COLLEGE

Communication No. IV.G.3.e


PROPOSAL To approve the Delaware Technical and Community College (DTCC) Agreement with the Center of Excellence (COE) at Chaffey College to perform consulting services on environmental scanning research methodology from December 2012 through August 2014.

BACKGROUND In accordance with the work plan of the regional Center of Excellence (COE) grant, the COE can provide research and consulting services that are outside of the approved grant activities on a fee basis in order to ensure fiscal sustainability of the Center. The COE at Chaffey College will be providing consulting services to the DTCC on conducting workforce research studies in the State of Delaware.

BUDGET IMPLICATIONS Funding Source – Delaware Technical and Community College Status of Funds – The 2012-2013 restricted general fund budget will be increased by $89,048 as indicated below:

48xxx Income $89,048 52xxx Classified Salaries $17,000 53xxx Benefits 8,000 54xxx Supplies 1,000 55xxx Other Services 59,623 57xxx Indirect 3,425 Total $89,048

Future Implications – None

RECOMMENDATION It is recommended that the Governing Board approve the Delaware Technical and Community College Agreement with the Center of Excellence at Chaffey College to perform consulting services on environmental scanning research methodology from December 2012 through August 2014.

Prepared by: Zhenya Lindstrom, Director, Center of Excellence





GOVERNING BOARD



TOPIC LABOR MARKET RESEARCH SERVICES TO MT. SAN JACINTO COLLEGE BY THE CENTER OF EXCELLENCE/CHAFFEY COLLEGE

Communication No. IV.G.3.f


PROPOSAL To approve the receipt of funds from Mt. San Jacinto College (MSJC) for the Center of Excellence (COE) at Chaffey College to conduct two labor market research studies in support of regional skill panel activities in an amount up to $33,680. BACKGROUND In accordance with the regional COE grant work plan, the center can provide research and consulting services outside of the approved grant activities on a fee basis in order to ensure fiscal sustainability of the program. The COE at Chaffey College will conduct two regional workforce research studies within the scope of work agreed upon with MSJC. MSJC will compensate the COE for the work completed. The topics for the two studies are 1) hospitality and 2) energy and utilities. BUDGET IMPLICATIONS Funding Source – Mount San Jacinto College Status of Funds – The 2012–2013 restricted general fund budget will be increased by $33,680 as indicated below:

48xxx Income $33,680 52xxx Classified Salaries $8,000 53xxx Benefits 3,700 54xxx Supplies 200 55xxx Other Services 10,280 56xxx Capital Outlay 11,500

Total $33,680


RECOMMENDATION It is recommended that the Governing Board approve the receipt of funds from Mt. San Jacinto College for the Center of Excellence at Chaffey College to conduct two labor market research studies in support of regional skill panel activities in an amount up to $33,680.






GOVERNING BOARD



TOPIC LABOR MARKET RESEARCH SERVICES TO THE RIVERSIDE COMMUNITY COLLEGE DISTRICT BY THE CENTER OF EXCELLENCE/CHAFFEY COLLEGE

Communication No. IV.G.3.g


PROPOSAL To approve the receipt of funds from the Riverside Community College District (RCCD) for the Center of Excellence (COE) at Chaffey College to conduct two labor market research studies in support of regional skill panel activities in an amount up to $33,680.

BACKGROUND In accordance with the regional COE grant work plan, the center can provide research and consulting services outside of the approved grant activities on a fee basis in order to ensure fiscal sustainability of the program. The COE at Chaffey College will conduct two regional workforce research studies within the scope of work agreed upon with RCCD. RCCD will compensate the COE for the work completed. The topics for the two studies are 1) information and communication technologies and 2) business and finance.

BUDGET IMPLICATIONS Funding Source – Riverside Community College District Status of Funds – The 2012–2013 restricted general fund budget will be increased by $33,680 as indicated below:

4xxxx Income $33,680 52xxx Classified Salaries $8,000 53xxx Benefits 3,700 54xxx Supplies 200 55xxx Other Services 11,280 56xxx Capital Outlay 10,500 Total $33,680


RECOMMENDATION It is recommended that the Governing Board approve the receipt of funds from the Riverside Community College District for the Center of Excellence at Chaffey College to conduct two labor market research studies in support of regional skill panel activities in the amount up to $33,680.






GOVERNING BOARD



TOPIC RENTAL AGREEMENT: ONTARIO HIGH SCHOOL, 901 WEST FRANCIS STREET, ONTARIO, CALIFORNIA

Communication No. IV.G.3.h

SUPPORTS BOARD ENDS STATEMENT/POLICY Supports and complies with Policies: 1.4.2 Conflict of Interest/Principles, 6.1 Delegation of Authority, 6.2.6 Purchasing, 6.2.7 Contracts, and 8.3.1 College Facilities.

PROPOSAL To approve and authorize the district to enter into a rental agreement with Chaffey Joint Union High School District (“CJUHSD”), for classroom space located at Ontario High School, 901 West Francis, Street, Ontario, California, as a temporary facility for educational classes in accordance with the CJUHSD application and permit for use of school premises terms and conditions.

BACKGROUND Since August 2007, the district has been a party to a rental agreement at Ontario High School for the rental of classroom space. Over the period of approximately eighteen weeks, five instructional classes will be scheduled at the school’s facilities during various hours, Monday through Wednesday. The proposed total rental fee of $17,288.70 is based upon an hourly rate of $35 per hour for the first hour and $25 per hour every hour thereafter for each classroom, plus $50.10 per hour for security guard services. The district intends to rent the facility from January 14, 2013, through May 22, 2013. The rates are established by CJUHSD board policy through the Civic Center Act under California Education Code Sections 38130, et seq., and permit the district to enter the proposed rental agreement for educational purposes. Upon completion of due diligence review, the district has determined that continuing the rental agreement with CJUHSD for the property located at Ontario High School would best serve the interests of the community and advance the district’s mission.

BUDGET IMPLICATIONS Funding Source – Unrestricted General Fund Status of Funds – Funds of $17,288.70 for this agreement are included in the 2012–2013 unrestricted general fund adopted budget. Future Implications – N/A

RECOMMENDATION It is recommended that the Governing Board approve and authorize the district to enter into a rental agreement with Chaffey Joint Union High School District (“CJUHSD”), for classroom space located at Ontario High School, 901 West Francis Street, Ontario, California, as a temporary facility for educational classes, for the periods of January 14, 2013, through May 22, 2013, for a total rental fee of $17,288.70, at the rates as noted above, in accordance with the terms and conditions of the application and permit for use of school facilities as administered by CJUHSD’s civic center policies and procedures.





GOVERNING BOARD



TOPIC CONTRACT, PURCHASE ORDER, AND WARRANT LISTS

Communication No. IV.H.1.a

SUPPORTS BOARD ENDS STATEMENT/POLICY Board Policy 6.2.9.b – Present to the board a list of all purchase orders and/or district warrants.

PROPOSAL To approve the contract, purchase order, and warrant lists as presented.

BACKGROUND The attached reports represent all contracts, purchase orders, and district warrants for the month of November 2012.

BUDGET IMPLICATIONS Funding Source – All Funds Status of Funds – Funding for these contracts, purchase orders, and warrants are included in the 2012-2013 adopted district budgets. Future Implications – None

RECOMMENDATION It is recommended the Governing Board approve the attached contract, purchase order, and warrant lists.


Submitted by: Cid Pinedo, Associate Superintendent, Business Services and Economic Development



CONTRACT AND CHANGE ORDER LIST1

Contract Number Vendor City, State Description of Service Amount Funding

Source

13P12

Atkinson, Andelson, Loya, Ruud & Romo (AALRR)

Cerritos, CA

For an hourly rate, provide as-needed special legal services, including representation in administrative and court proceedings, as requested by the District, for the Measure L Bond Program for the 2012–2013 fiscal year, as approved by the Office of the Associate Superintendent of Business Services and Economic Development

$10,000.00

Measure L and Unrestricted General Fund

12P63 CHJ Consultants Colton, CA

Amendment 1 to extend the completion date to March 15, 2013, to provide as-needed geotechnical observation, compaction, materials testing, and inspection services, for the Athletic Field Parking Lot and Flag Pole Project, due to additional services needed than was originally anticipated to complete the project, as approved by Facilities Development

No Cost Impact Measure L

13C137 Community College League of California

Sacramento, CA

For a not-to-exceed amount, provide professional consulting services to assist the district with revisions of board policy and administrative procedures, for the period July 1, 2012, through June 30, 2013, as approved by the Office of the Superintendent/President

5,000.00 Unrestricted General Fund

13P16

Corporate Spaces Inc. dba CSI Fullmer Contract, LLC

Pasadena, CA

For a not-to-exceed amount, provide furniture, fixtures and equipment (FF&E) consulting services for the Purchasing Services department relocation project, for the period September 28, 2012, through June 30, 2013, as approved by Purchasing Services

260.00 Unrestricted General Fund

13C82 CulinArt of California, Inc.

Santa Ana, CA

Amendment 1 to extend the end date from August 31, 2012 to December 31, 2012, and to increase the not-to-exceed amount, for the reimbursement of wages at a rate of 50% to an off-campus employer for a student, with student ID number ending with 5034, to work as a porter for the CalWORKs Work-Study/Internship Program, due to additional services needed than was originally anticipated, as approved by Economic Development2

1,534.25 Restricted General Fund

13C104 Darras Law Firm Ontario, CA

Amendment 1 to extend the end date from August 31, 2012, to December 31, 2012, and to increase the not-to-exceed amount, for the reimbursement of wages at a rate of 50% to an off-campus employer for a student, with student ID number ending with 0888, to work as an intake clerk for the CalWorks Work-Study/Internship Program, due to additional services needed than was originally anticipated, as approved by Economic Development3


1 Funding for all contracts and change orders on this list are included in the 2012-2013 adopted district budgets. 2 Funded by CalWORKS budget. 3 Funded by CalWORKS budget.


12P11

Eric Eichenberger dba Eichenberger Inspection

Alta Loma, CA

Amendment 1 to extend the completion date to March 15, 2013, to provide Division of the State Architect (DSA) certified and approved inspection services for the Athletic Field Parking Lot and Flag Pole Project, due to additional services needed than was originally anticipated to complete the project, as approved by Facilities Development

No Cost Impact Measure L

13C140 Faye D. Campbell

Diamond Bar, CA

For a not-to-exceed amount, provide three (3) training workshops for the staff at the Child Development Center, for the period October 2, 2012, through November 7, 2012, as approved by the Child Development Center

$270.00 Children’s Center

09C157D Global Works, Inc. Temecula, CA

Year 5 of a 5-year agreement to provide sign language, oral, and tactile interpreting services, for an hourly rate, for the 2012-2013 fiscal year, as approved by Language Arts


13C76 Karen Carr-Crawford La Verne, CA

Amendment 1 to extend the completion date to February 28, 2013, and to increase the not-to-exceed amount, to provide consulting services to Chaffey College Workforce Training Institute (CCWTI), attend business and industry functions and events, hold on-site meetings with employers to introduce services and assess training needs, identify employers who qualify for services under CCWTI training grants and contracts and fee based programs, due to additional services needed than was originally anticipated, as approved by Economic Development4


11C239 Lou Ann Bynum Long Beach, CA

Amendment 1 to exercise the optional renewal period to extend the completion date to June 30, 2012, and to increase the not-to-exceed amount for services rendered through the renewal period, for analysis and review the district’s Workforce Preparation and Economic Development (WFP/ED) programs as well as recommendations for a strategic plan implementation of the area, due to additional services needed than was originally anticipated during the fiscal year 2011–2012, as approved by Human Resources5


13C98 Melissa Quiroz Rancho Cucamonga, CA

Amendment 1 to increase the not-to-exceed amount, to provide on-call sign language interpreter services to students as a Level II sign language interpreter, due to additional services needed than was originally anticipated, as approved by Disability Programs and Services


13C133 Monjaras and Wismeyer Group, Inc.

Long Beach, CA

For a not-to-exceed amount, to develop and provide case management consulting services to determine essential functions job analysis, facilitation of accommodation meetings and the development of a Return-To-Work/Stay-At-Work (RTW/SAW) program for district’s faculty positions, for the period July 1, 2012, through June 30, 2013, as approved by Human Resources6


4 Funded by Contract Education program and Economic Development grant funds. 5 Funded by Contract Education program. 6 Funded by Staff Diversity budget.


10P47

Parsons Brinckerhoff, Inc. (Formerly PB/Associated Engineers)

San Bernardino, CA

Amendment 8 to extend the completion date to March 15, 2013 and to increase the not-to-exceed amount, for state water board supervision and coordination for Notice of Intent, Notice of Termination, and all permit registration documents, including the Storm Water Pollution Prevention Plan (SWPPP) and Annual Reporting, for the Athletic Field Parking Lot and Flag Pole project, due to additional services needed than was originally anticipated to complete the project, as approved by Facilities Development

$1,600.00 Measure L

13C81 Patrick M. Miller Los Angeles, CA

For a not-to-exceed amount, provide as-needed Disc Jockey (DJ) music entertainment services, for receptions and/or events held at the Wignall Museum of Contemporary Art, for the period July 1, 2012, through June 30, 2012, as approved by the Office of the Wignall Museum of Contemporary Art


13C127 Robin Oaks, Attorney at Law

Santa Barbara, CA

For a not-to-exceed amount, provide legal services to investigate and assist in resolving specific complaints, for the period July 1, 2012, through June 30, 2013, as approved by Human Resources


12C337 Roger E. Olson Alta Loma, CA

Amendment 2 to increase the not-to-exceed amount, to provide teaching and consulting services for the Employment Training Panel (ETP) Grant, including analysis, coaching, mentoring, consultation, curriculum development, preparation research, training, and tutoring services to business clients and community partners, due to additional teaching and consulting services needed than was originally anticipated, as approved by Economic Development7

25,000.00

Restricted and Unrestricted General Fund

13C85 Senior Helpers Montclair, CA

Amendment 1 to extend the end date from October 31, 2012, to December 31, 2012, and to increase the not-to-exceed amount, for the reimbursement of wages at a rate of 50% to an off-campus employer for a student, with student ID number ending with 7002, to work as a certified nursing assistant for the CalWORKs Work-Study/Internship Program, due to additional services needed than was originally anticipated, as approved by Economic Development8

726.75 Restricted General Fund

13C132 Shaw HR Consulting

Newbury Park, CA

For a not-to-exceed amount, provide as-needed consulting services in the areas of the Fair Employment Housing Act (FEHA) and the American with Disabilities Act (ADA) compliance, including FEHA/ADA Disability interactive process coordination, facilitation, and development of essential function job analyses of the interactive disability accommodation process, for the period July 1, 2012, through June 30, 2013, as approved by Human Resources9


7 Funded by Economic Development grant funds. 8 Funded by CalWORKS budget. 9 Funded by Staff Diversity budget.


11C80B Siemens Industry, Inc. Cypress, CA

Year 2 of a 3-year agreement, to coordinate and administer off-site monitoring of the fire alarm system via UL/ULC listed central station of the Main Instructional and Health Science Buildings located on the Chino Campus for the 2012–2013 fiscal year, as approved by the Office of the Chino Campus

$705.00 Unrestricted General Fund

11C82B Siemens Industry, Inc. Cypress, CA

Year 3 of a 3-year agreement, to coordinate and administer off-site monitoring of the fire alarm system via UL/ULC listed central station of the Community Center, located on the Chino Campus for the 2012–2013 fiscal year, as approved by the Office of the Chino Campus

692.00 Unrestricted General Fund

13C69 Stewart Investigative Services, Inc.

Rancho Cucamonga, CA

Amendment 1 to increase the not-to-exceed amount, to provide surveillance and/or investigative services for personnel issues, due to additional services needed than was originally anticipated, as approved by Human Resources


10C228E Vavrinek, Trine, Day, Co., LLP

Rancho Cucamonga, CA

Year 3 of a 3-year agreement, to provide final audit services to audit the financial statements of the business-type activity, which collectively comprise the basic financial statements, of Chaffey Community College District for the fiscal year ending June 30, 2012, as approved by the Office of the Associate Superintendent of Business Services and Economic Development


List reflects contracts entered into and change orders to existing contracts through November 26, 2012.10

10 Funding for all contracts and change orders on this list are included in the 2012-2013 adopted district budgets.


GENERAL FUNDS ( 10 )

PAYROLL 3,670,799.04 COMMERCIAL 1,271,051.43

TOTAL FUND ( 10 ) 4,941,850.47

SCHEDULED MAINTENANCE FUND ( 42 ) 9,893.97

BUILDING FUND (40) 100,531.28

EARLY RETIREMENT FUND ( 61 ) -

CAPITAL OUTLAY PROJECT FUND ( 41 ) 143,224.88

CHILD DEVELOPMENT FUND ( 33)

PAYROLL 12,794.11 COMMERCIAL 47,469.10

TOTAL FUND ( 33 ) 60,263.21

TOTAL ALL FUNDS 5,255,763.81$

PAYROLL WARRANT/ADVICE NUMBERS

112989-113171 273201-274408

COMMERCIAL WARRANT NUMBERS

1005090-1005189 1646704-1647353

PURCHASE ORDER NUMBERS

BPO's 10645-10649PO's 38444-38542

53,246.54$ 127,178.88$

CHAFFEY COMMUNITY COLLEGEWARRANT REGISTER REPORT

FOR THE MONTH OF NOVEMBER 2012


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