Relay For Life Team Captain Meeting #2

Tuesday, May 11, 2010 @ 6:30 pmSt. Michael’s Lutheran Church

Welcome!

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Agenda

• Mission• Survivorship• Luminaria• Registration/Accounting & Bank

Night• Fundraising• Tents• Homework• Upcoming Team Captain Meeting• Your Fundraising Announcements

Mission

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Celebrating Survivors and Caregivers

Parking Designated area

Check-in Location Time

Special Events Food Service Hero of Hope Reception Garden

Luminaria

Luminaria Bags and Sales

• Sell 10 bags, raise $100!

• Ask the people you sell bags to please decorate or offer to decorate for them

• Turn in luminaria bags at Bank Night

• Please print clearly on the Luminaria form. The volunteers use that information to fill in the scrolling names during the luminaria ceremony

Luminaria Lighters

• Please bring lighters to help light luminaria bags

• Our DJ will announce when to start lighting the candles in the bags

LuminariaRemember Ceremony

• The Ceremony is our memorial service to honor and remember those fighting the battle or those who have left our lives too soon

• Absolute silence is needed

• Tell team members and anyone attending Relay that will be part of your campsite that silence is a must

Registration & Bank Night

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Registration & Bank Night Commitment Fees• All commitment fees not paid

during the online registration process are due at Bank Night or when you turn your donations in

• Team captains will not be able to pick up t-shirts for team members who did not register by the deadline or have not paid their commitment fee.

Registration & Bank Night Donation Envelopes• Each participant has an

envelope that separates donations by type– Fundraising dollars and

Luminaria dollars can be turned in together

– If online only, no envelopes need to be turned in

• Fill out the Grand Total with the actual cash and/or checks that are enclosed in each envelope

Registration & Bank Night Matching Gifts• If applicable, fill out the

matching gift box section• Be sure to include any

matching gift forms

Registration & Bank Night Gaming• Mark any donations from gaming

activities and fill out the total dollar amount.

• So, what is gaming?– Gaming essentially is gambling

that you are going to win.  • Share the Pot games• Casino games • Midway games (ring toss, hole in one)• Races with wagering (stick pony

races) • Wheel of Fortune

Registration & Bank Night Luminaria • As we said before, fundraising

dollars and Luminaria dollars can be turned in together

• Make sure to include the luminaria tracking form

Registration & Bank Night Incentives and $1000 Club• Individuals raising $250 or more are

eligible for incentive prizes– Individuals who elect to receive a

prize will be provided with a incentive prize certificate.

– This certificate will expire 45 days post-event on July 26, with no exceptions.

• Individuals raising more than $1000 will receive a $1000 shirt club t-shirt in addition to the participant t-shirt.

Registration & Bank Night Bank Nights • Tuesday, June 8 and Thursday,

June 10, 6 pm to 8 pm• Omaha State Bank at 120th and

Center• Sign up for a time to turn in

donations

Fundraising

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How To Fundraise

• Onsite Fundraising• Individual Fundraising• Team Fundraising

Fundraising Ideas - Onsite

• Icing on the Cake– Onsite Ideas

• Dance Lessons• Food Sales• Fortune Telling• Hollywood Snapshot• Mexican Cantina• Glow Gear

Fundraising Ideas

• ABC’s of Fundraising– Art Sales– Book Sale / Video Sale– Brown Bag Lunch Day– Envelopes at Restaurant

Tables– Pet Services– Unique Boutique

Fundraising Resource

• Fundraising Tips pamphlet (it came with your Team Captain Kit

• www.RelayForLife.org

• www.relayforlife.org /douglascone

Tents

Tents

• You are encouraged to bring your own tent– Tents will bottoms cannot be

on the inside of the track– No long stakes allowed (don’t

want to damage the sprinkler system)

– Space is limited so please be cognizant of space you are taking up

Homework

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Homework Last Time:

• Get your team members registered online!

• Hang 2 Relay flyers at work or a place you frequently go

• Challenge your team to do the letter writing challenge

Homework For Next Team Captain Meeting

• Get your team members to email at least five people using the Relay For Life online system.

Upcoming Team Meeting

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Team Captain Meetings

Team Captain Meeting # Three

• June 1 at St. Michaels• Agenda

– Mission– Logistics

Questions??

Fundraising Events Announcements

Thank you.