RELEASE 2.0 REV04 D07.SPACEBOOKING
RELEASE 2.0 REV04 D07.SPACEBOOKING
NEED
iDurante has developed this product to address the critical issues that each
facility manager is and will face in the digital age of IoT.
Some examples:
• Lack of visibility into room booking status. This causes a risk of
overbooking, under-use or disorganized use of spaces.
• Lack of tools for booking collaborative spaces.
• Difficulty in controlling and managing tools for collaboration and room
automation.
• Lack of statistical indicators on the usage of rooms and the related
technological resources.
• Inability to attribute hierarchies and access policies to different classes of
rooms.
RELEASE 2.0 REV04 D07.SPACEBOOKING
SOLUTION IN BRIEF
Space Booking is an integrated work space management solution that fulfills the
needs of booking, monitoring and management of collaborative spaces.
The system allows you to:
• Book meeting rooms, desks, cars, parking areas via Outlook, GMail and
Web wizard, with your smartphone or instantly through tablet outside the
door or floor wallboard.
• Control domotics, video conferencing, all multimedia and IoT systems in
the room with a single intuitive graphic interface.
• Integrate existing environment such as building automations, access
controls systems, active directory
To ensure the effectiveness of company spaces we ensure the full and
continued efficiency of them through a package of dedicated services and
processes.
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BOOKING SYSTEM
System solution enables a participant or chairman of a
meeting or conference to book a space suitable for meetings
with absolute simplicity, invite participants to video
conference simultaneously, request devices, accessories or
advanced services such as a translator, a secretary or
catering. The same product can manage meeting rooms,
desks, cars, parking areas.
TABLE PANELS
Table tablets positioned inside the meeting rooms enable
smart and intuitive management of domotic scenarios. For
example you can set up a video conference with a single touch
or even activate a projection scenario that includes the
lowering of lights and darkening of the room, share a
presentation and much more.
TOUCH PANELS OUTSIDE DOOR
Tablets placed outside the door allow viewing of the meeting
room's reservation status. They enable instant booking
(anonymous or with badge) / extend booking / check-in and
check-out.
TOTEM BOOKING SYSTEM
It enables users to search, book and check-in meeting rooms
and desks.
WAY FINDER
Used to verify the usage status of meeting rooms on a floor
or defined area of the building with a quick glance, facilitating
the search for the nearest free room
CUSTOMER SATISFACTION & FAULTY
Once closed the reservation you will be able to express your
opinion and/or notify any faulty reported.
DESK LABELS
Electronic labels 4.2’’ for showing status and owners of desks.
RELEASE 2.0 REV04 D07.SPACEBOOKING
BOOKING SYSTEM
WEB WIZARD PORTAL (End user interface)
Event reservation can be easily done via web wizard tool that helps user to find
out and book a resource.
Every resource can be profiled and reservation based on its:
- capacity: number of people that can manage (ie. Number of seats avaialble
in a meeting room).
- technology: included in the resource and usable by end user (ie.
Videoconferene equipment, smartboard, monitor…)
- services: associated to a resource and that be requested by end user (ie.
Catering, taxi, hotel, concierge…)
Space Booking can distribuite resource based on location and tipology such as
meeting rooms, desk ,cars, parking areas.
Every resource can be set in one of the following way:
- self service: every reservation is automatically accepted by the system if the
resource is available.
- check-in required: a meeting room or a desk reservation can be subjected
to check-in process. In this way user who has booked the resource must apply
check-in task before use it. If he doesn’t the after a configurable timer the
resource becomes free for other users. Check-in process can be available via
PIN code, NFC/RFID badge or mobile app.
- after acceptance of a moderator: a moderator can accept or decline
reservation requests from end users.
RELEASE 2.0 REV04 D07.SPACEBOOKING
RESOURCE MANAGER WEB PORTAL
The resource manager web portal allows administrator or secretary to access to
global resource scheduling and perform new reservation. This instrument
enables scheduling for third part peoples.
BRANDING: Logo.
INTEGRATION: Space Booking can be integrated to LDAP/AD or Single Sign
On.
HARDWARE REQUIREMENT SPACE BOOKING
CPU: 2 Core
RAM: 4 Gb
HDD: 50 Gb (C:\), 50 Gb (D:\)
Windows Server 2012 64 Bit
For deployment till 25 touches we suggest single platform architecture (backend and frontend).
For deployment over 25 touches we suggest a deployment with backend and frontend separately.
RELEASE 2.0 REV04 D07.SPACEBOOKING
MICROSOFT EXCHANGE
Bookings can be made with a few simple steps through Microsoft Outlook thanks
to the dedicated Exchange connector. Synchronization will be bidirectional in
order to let you manage bookings from space booking web portal and outlook at
the same time.
MS EXCHANGE REQUIREMENT
Supported Versions: Exchange 2010, 2013, Office 365.
Creation of resources type rooms for every meeting room (with impersonation)
on Microsoft Exchange with mailboxes.
Creation of a single user on Exchange with mailbox dedicated to Space Booking
service with full permissions on rooms calendars in order to enable sync in read
& write mode among the systems.
In case of integration with Exchange, the master database is Exchange and
Space Booking is in slave mode. This means that in case of network interruption
end users could continue to book a meeting via Exchange and once re-
established to connection with Space Booking, this one will start automatically a
new resync.
Additional info for security:
Space Booking doesn’t need access to end users mailboxes and/or calendars.
Space Booking server is the only contact point to Microsoft Exchange. Every
other feature available in the suite (ie. outdoor touches or wayfinder) is
connected to Space Booking and not directly to Exchange.
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OUTLOOK PLUGIN
It’s also available a Space Booking plugin that can be installed on top of
Microsoft Outlook to extend features on client.
PLUGIN REQUIREMENT
Supported versions: client Microsoft Outlook 2013 o later for Windows OS.
Publishing of DNS records as follow (example):
100.100.100.1 spacebooking.companymail.com
Where 100.100.100.1 is the IP associated to Space Booking server and
companymail.com is the company mail domain.
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GOOGLE MAIL
Bookings can be made through webmail Google Mail. Synchronization will be
bidirectional in order to let you manage bookings from space booking web portal
and gmail at the same time.
REQUIREMENT FOR GOOGLE MAIL
Supported Versions: Google Business.
Creation of resources type rooms for
every meeting room and service account
reserved to Space Booking.
RELEASE 2.0 REV04 D07.SPACEBOOKING
SPACE BOOKING MOBILE
You can :
• Manage your reservation (change/extend or delete)
• Create new reservation
• Activate a resource with check-in feature enabled
Free APP available on all APP stores.
RELEASE 2.0 REV04 D07.SPACEBOOKING
ROOM CONTROLLER
SPACE BOOKING allows to control room reservation, domotics, video conferencing,
all multimedia and IoT in the room with a single intuitive graphical interface that
eliminates all existing remotes.
Room controller is an interface developed on Crestron domotic processor.
Available on xPanel for Windows e APP for Android/IOS.
RELEASE 2.0 REV04 D07.SPACEBOOKING
SPACE MANAGEMENT
Book a room directly from the Room Controller, extend an
ongoing meeting and end the current meeting.
VIDEOCONFERENCE
Integration with room videoconferencing systems.Using the
device calls can be made and presentations, microphones,
cams and layouts can be managed.
DOMOTIC
Integration with room domotics systems. Managing
presentation scenarios and control technological equipment
(tents, lights, video projections).
VIDEO HELP DESK
New experience for an help desk service.
End user can call the Video Help Desk with just a click on
room controller.
Your support can manage all devices remotely for you.
RELEASE 2.0 REV04 D07.SPACEBOOKING
OUTSIDE DOOR TOUCH PANELS
SPACE TOUCH
Outside door touch displays show status of meeting room and enable end users
interaction.
On every touch you can set up one or more of the following items:
- INSTANT BOOKING: anonymous booking for 30’’ minutes slot.
- EXTEND BOOKING: extension of the current meeting for 30’’ minutes slot.
- BREAK OFF: closure of the current meeting.
- CHECK-IN: in case of meeting with check-in process enabled end users could
validate and start the meeting directly from the touch. An e-mail including PIN
code associated to the event will be sent to all partecipants. Once confirmed the
meeting the reservation will be validated. In case of missed check-in the meeting
room will be free for other users.
In case of integration with NFC module every action could be authenticated via
NFC/RFID badge.
Branding: two custom logos in the footer bar (right and left).
RELEASE 2.0 REV04 D07.SPACEBOOKING
SPACE TOUCH LUMEN
10’’ Multi-Touch
Size: 252 x 178 x 24 mm
Viewing Angle: 160°(H), 160°(V)
OS: Android 4.4
Software Space Booking
1x RJ45 (LAN/PoE) + Wifi
VESA 75
Front LED BAR (Green/Red)
12V DC IN / 2A
PoE (Power
SPACE TOUCH SAMSUNG
10’’ SAMSUNG DB10E-T
Fanless 10’’ Multi-Touch
Size: 246.8 x 165.2 x 24.9 mm
Viewing Angle: 178° (H); 178° (V)
OS: Samsung Proprietary OS(VDLinux)
Space Booking Software 1 x RJ45 (LAN)
+ Wifi
VESA 50
12V DC IN / 2A
RELEASE 2.0 REV04 D07.SPACEBOOKING
INFO POINT
In case of training room or auditorium you can install outside door displays (no
interactive) enabled for showing resource name and current/next event.
10’’ SAMSUNG DB10E-POE
Orientation: Samsung 10''
Landscape Monitor with SSSP3
10'' with 1280X800 resolution
fanless 1 x RJ45 (LAN) + Wifi
Viewing Angle: 178° (H); 178° (V)
Branding: full wallpaper.
RELEASE 2.0 REV04 D07.SPACEBOOKING
DESK LABEL
Electronic labels 4.2’’ positioned on
desks enable showing of current and
future booking status.
Easy to install because they don’t
require any cables thanks to internal
battery power (duration 3-4 years).
They are connected with ZigBee
technology to proprietary distribuited
gateways.
Technical Details
Radio Range: 20 m
Frequency: 2.4 Ghz
Width Channel: 2 Mhz
Interference with Access Point:
You can install the gateway near to a network access point by selecting
properly the channel reserved.
Additional Server: Windows Server 2012 with MS SQL.
RELEASE 2.0 REV04 D07.SPACEBOOKING
WAY FINDER
Perfect for break areas, reception and elevator lobbies, they allow the instant
visualization of meeting room usage and locating the nearest available one.
Orientation : Portrait
Monitor Samsung DB/DM SERIES SSSP3
Orientation: Portrait
Native resolution: 1920x1080 (16:9)
Viewing Angle: 178:178
Space Booking Software and “Wall Board”
license
1 x RJ45 (LAN/PoE) – internet connection
required
VESA 400
Branding: header e footer bar
RELEASE 2.0 REV04 D07.SPACEBOOKING
BOOKING TOTEM SYSTEM
Inside the shared areas it’s possibile to install a totem with a touch display
enabled to:
- Identify the user via user id or badge
- Show existing personal reservation
- Make a search (map or photo) of meeting rooms or desks
- Activate check-in process
- Make a new reservation
Available from 15’’ to 32’’ (NFC reader option key).
RELEASE 2.0 REV04 D07.SPACEBOOKING
SERVICES WALLBOARD
Each meeting is managed and serviced through a visualization tool for all current
bookings. In this way the technical staff can manage the individual needs of the
events and take immediate action in case of sudden needs. Wallboards can
integrate applications and information not just for meeting rooms, but also for
services such as catering, logistics etc.
Orientation : Landscape
Monitor Samsung DB/DM SERIES SSSP3
Orientation: Portrait
Native resolution: 1920x1080 (16:9)
Viewing Angle: 178:178
Space Booking Software and “Wall Board” license
1 x RJ45 (LAN/PoE) – internet connection required
VESA 400
RELEASE 2.0 REV04 D07.SPACEBOOKING
CUSTOMER SATISFACTION & FAULTY MANAGEMENET
This module enables automatic mail to reservation organizer for a customer
satisfaction survey like follow:
- simple click on right emoticon
- chance to access to further questionnaire
- notification of any faulty to technical assistance
MORNING CHECK
Module for checking all technological components present in the room. Through
a tablet, the support technician can check the full efficiency of collaborative
spaces daily, always guaranteeing their complete operation.
Remote Assistance engagement
Device need service
Room ok
RELEASE 2.0 REV04 D07.SPACEBOOKING
BADGE NFC INTEGRATION
Check-in process or instant booking action can be enabled with badge NFC. NFC
reader is available only on Space Touch Lumen and enables identification of the
person via badge. Authentication is executed via LDAP/AD e requires a custom
attribute to be populated on directory folder.
CRESTRON INTEGRATION
In case of congress hall, auditorium or advanced meeting rooms with Crestron
domotic systems, it’s possible automatically startup a scenario when an event is
occurring or based on before/early temporary parameter.
MCU INTEGRATION
In case of videoconference infrastructure (Cisco and/or Pexip supported) it’s
possible (after presales survey) to enable integration in order to automate in a
sigle step booking process of a virtual room and autorun of video conference
call. This feature will enable end user to auto start the session without any other
remote controls.
BILLING MANAGEMENT
Module of billing management will enable cost management based on number
of partecipants, rooms, services associated to cost centers.
RELEASE 2.0 REV04 D07.SPACEBOOKING
PACKAGE FEATURES
FEATURE NOW PACK
ACCESS MODE CLOUD ON PREM - HOSTING
N. MEETING ROOM / DESK /
CAR POOLING 10 INCLUDED
PACK-10: 10 INCLUDED
PACK-25: 25 INCLUDED
PACK-50: 50 INCLUDED
PACK-100: 100 INCLUDED
PACK-UNL: UNLIMITED
DEVICE AGENDA AND
SERVICES INCLUDED INCLUDED
MS EXCHANGE INTEGRATION OPTION INCLUDED
MS OUTLOOK PLUGIN N/A INCLUDED
GOOGLE INTEGRATION N/A INCLUDED
LDAP / AD INTEGRATION N/A INCLUDED
SSO INTEGRATION N/A OPTION
SPACE TOUCH / INFO POINT OPTION
OPTION:
SB-TBL-LUMEN
SB-TBL-LUMEN-50
SB-TBL-LUMEN-250
SB-TBL-3RD-TOUCH (Samsung)
SB-TBL-3RD-INFO (Samsung)
ROOM CONTROLLER N/A OPTION
TOTEM BOOKING SYSTEM N/A
OPTION:
SB-TOTEM-APP
SB-TOTEM-15
SB-TOTEM-24
SB-TOTEM-32
RELEASE 2.0 REV04 D07.SPACEBOOKING
SB-TOTEM-ADDNFC15
WAY FINDER OPTION OPTION:
SB-WBPIANO-APP
DESK LABEL N/A
OPTION:
SB-DESK-PACK-50
SB-DESK-PACK-150
SB-DESK-PACK-250
SB-DESK-GW
SB-DESK-42LABEL
SERVICES WALL BOARD N/A OPTION:
SB-WBSERV-APP
REPORTING INCLUDED INCLUDED
MCU INTEGRATION N/A OPTION:
SB-ADD-MCU
BILLING MANAGEMENET N/A OPTION:
SB-ADD-BILLING
MORNING CHECK N/A OPTION:
SB-ADD-MORNING
CUSTOMER SATISFACTION &
FAULTY NOTIFICATION N/A
OPTION:
SB-ADD-CUSTOMER
BADGE NFC INTEGRATION N/A
OPTION:
SB-ADD-BADGE
SB-TBL-LUMEN-NFC