Solutions from SAP

May 2006

SAP Business One 2005 B

Release Notes

SAP Business One 2005 B Release Notes

Contents

Summary.......................................................................................................................................... 3 New Features in SAP Business One 2005 B................................................................................... 4

Country-Specific Highlights....................................................................................................... 4 SAP Business One 2005 B Highlights ............................................................................................. 7

Usability Enhancements ........................................................................................................... 7 Multi-Language Support in Marketing Documents ................................................................... 7 Inventory Audit Report .............................................................................................................. 7 Bank Reconciliation Process .................................................................................................... 8 Backorders Processing............................................................................................................. 8 Creation of Sales and Purchasing Target Documents ............................................................. 8 Reconciliation for Payment Refunds......................................................................................... 8 User Documentation ................................................................................................................. 8 Support Tools............................................................................................................................ 9

SAP Business One 2005 B Enhancements ............................................................................... 10 Financials................................................................................................................................ 10 Sales (A/R) and Purchasing (A/P) .......................................................................................... 11 Banking ................................................................................................................................... 13 Inventory ................................................................................................................................. 15 Customer Relationship Management ..................................................................................... 16 Production............................................................................................................................... 17 General ................................................................................................................................... 17 Reports ................................................................................................................................... 18

XL Reporter ......................................................................................................................... 20 Print Layout Designer ............................................................................................................. 20 System Administration and Administration Tools ................................................................... 20 Installation and Upgrade......................................................................................................... 21

Software Development Kit (SDK) ............................................................................................... 21 Data Interface (DI) Features ................................................................................................... 21 Data Interface (DI) API Services............................................................................................. 24 User Interface (UI) API............................................................................................................ 25

User Interface (UI) API Enhancements............................................................................... 25 Add-On Administration ........................................................................................................ 26

SDK Tools............................................................................................................................... 26 Copyright .................................................................................................................................... 27

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SAP Business One 2005 B Release Notes

Summary SAP Business One helps small and midsize businesses streamline their operational and managerial processes by providing robust and fully integrated financial and sales management capabilities. It is an affordable and easy-to-implement business management solution, designed specifically to address the needs of emerging and dynamically-growing small and midsize businesses. SAP Business One gives you on-demand access to critical real-time information through a single, comprehensive solution that automates and streamlines all critical business processes, including financial management and banking; purchasing and selling; manufacturing and warehouse management; and customer relationship management. You can receive automatic alerts, and establish approvals and workflow procedures. This document previews the new and enhanced features of SAP Business One 2005 B, designed to boost your company's competitive edge.

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SAP Business One 2005 B Release Notes

New Features in SAP Business One 2005 B Country-Specific Highlights SAP Business One 2005 B incorporates the following enhancements to meet the requirements of local and regional markets:

Approval Procedure (Brazil, China, India, Japan, Korea and Singapore)

Provides an approval procedure for all inventory transactions and outgoing payments.The following options have been added to both Define Approval Templates and Approval Status Report – Selection Criteria: Goods Receipt, Goods Issue, Stock Transfer and Outgoing Payment.The following options have been added to: Goods Receipt, Goods Issue, Stock Transfer and Outgoing Payment.When you run the Approval Decision Report, it covers the documents of Goods Receipt, Goods Issue, Stock Transfer and Outgoing Payment.

Add Dimension in Recurring Postings (Brazil, China, India, Japan, Korea and Singapore)

Users can now define dimensions in the Recurring Posting Template and the Posting Template. In this way, the system can copy dimensions from templates to JE.

Document Edit in Approval Procedure (Brazil, China, India, Japan, Korea and Singapore)

In an approval procedure, the originator of a document can modify a rejected document. If the modified document meets the terms defined in the approval template, the approval procedure can be restarted; otherwise, the document can be posted to the system.

Additional Expense (Brazil) Two important features: Users can now determine the tax code for all additional expenses. The system can distribute additional expenses from the Document level to the Row level.

Document Printing (Brazil) Added Nota Fiscal No. as selection criteria in Document Printing selection criteria and Nota Fiscal No. information to the Document Printing screen layout.

Gross Revenue Posting (Brazil)

Users can choose to include the tax in the Gross Revenue calculations. By selecting the new option Included in Gross Price (IPI/PIS/COFINS), you enable the system to include the tax when generating a Gross Revenue account posting.

Print Layout Designer (PLD) Table List Enhancement (Brazil and India)

Displays detailed tax amount distributions to the various tax components defined in the tax engine, when designing a report.

Variable for Nota Fiscal PLD (Brazil)

Provides the variables for the Nota Fiscal Print Layout Designer.

Employee Master Data (China, Japan and Korea) Allows China, Korea, and Japan users to display employee

names in a last name/first name format.In Employee Master Data, you can define the display format of the employee name by choosing the checkboxes Display Middle Name, and Display Comma, and selecting

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SAP Business One 2005 B Release Notes

between the 2 options of Name Positioning.

The defined display format of the employee name applies to all related documents and their printing layout.

GB Data Interface (China) Allows users to generate 16 types of text reports according to China National requirements. GBI wizard guides you through the steps to export the data.

Gross Price (China, Japan and Korea)

An option added to the price list fields window, Gross Price, lets users define, maintain, and use gross price lists instead of net price lists.

Inventory Audit Report (China)

A column Cumulative Cost is added to Inventory Audit Report when you select Summarized by Items and Sort by System Date.

Material Sub-ledger Report (China)

Introduces two new sub-ledger report templates which can be used to group data by warehouse or by item.

Period-End Closing (China) Allows you to integrate an unlimited number of document postings into one in Period-End Closing,.

Additional Expenses (India) The additional expense at document level and the distribution of the additional expense to inventory are enabled.

Copy Tax Amount From Base to Target Doc (Japan and Korea)

Introduced a new function that copies a tax amount from a base document to a target document using the Draw Document Wizard.

Enable Purchase Accounts Posting System (India)

In SAP Business One 2005 B, this function is enabled specifically for India.

Excise Invoice (India) Includes a new function for Excise Invoices that enables users to define the CENVAT component in a tax engine and to generate/capture an Excise Invoice while issuing goods and receiving goods for production. The printing of an Excise Invoice is also supported in the system now.

Form No. in marketing documents (India)

This function is enabled and users can now perform batch updates of the Form No. in a marketing document.

Item Classification (India)

A new attribute specifies an item in an item group as a service item or material, allowing users to differentiate items with variant tax codes and maintain excise information in an item’s master data record for legal reports printing.

Master Data (India) Added more master data to company information, and excise-related information to support the new document and reports.

Posting (India) Two new fields: Capital Goods On Hold Percentage and Capital Goods On Hold Account facilitate posting different taxes.

Tax Code Determination (India)

Added a new function of tax code determination in the tax engine, allowing the system to determine the default tax code for items.

Tax Code in JE (India) Users can now select the tax code when creating a JE.

Tax Payment (India) A new function allows users to utilize the credit availed from purchasing, and the new added option of the P.L.A. account, together, to do the tax payment.

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SAP Business One 2005 B Release Notes

Tax Rounding (India and Japan and Korea)

Enables users to set a rounding rule on both the Company Level and Business Partner Level. The system applies the rounding rules to tax amounts and the withholding of tax amounts for marketing documents, incoming and outgoing payments, checks for payments, journal entries, and journal vouchers, accordingly.

A/P Monthly Invoice (Japan) Enables users to define the general default closing date procedure for vendors and to use Payment Wizard for the A/P Monthly Invoice. Down Payment together with Invoice/Credit Memo are also included in the monthly invoice.

BOE Improvement (Japan) Enables users to maintain the BOE stamp tax table to which the system calculates the stamp tax.

BP Opening Balance in Payment (Japan and Korea)

Enables the display of BP Opening Balance in the payment, not based on invoice.

Features Enabling Misc. (Japan)

The following are new miscellaneous features: • Clearing account for AP Reserve Invoice • Sales Unit Hierarchy • Document Draft for Inventory transaction • Alternative Control Account.

Tax Posting for Bank Charge (Japan)

Added a new field Tax Amount. The system can calculate and post the tax amount for Bank Charge in the Incoming Payment module.

Korea VAT Report (Korea) This new feature allows users to define Tax Report Type and Summary VAT Report Type. In addition, users can use the Tax Report Type and the Summary VAT Report Type as the selection criteria when generating reports.

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SAP Business One 2005 B Release Notes

SAP Business One 2005 B Highlights Usability Enhancements The following enhancements have been implemented in SAP Business One 2005 B to provide a more customizable and user-friendly interface: A new filter mechanism enables you to filter lists and the results of various reports according to specified criteria. This means that you can limit the amount of information displayed in a table or report to the information you really need, enabling you to find the data you need quickly and efficiently, saving you and your staff valuable time. Each user can create a comfortable working environment by changing the size and style of the screen text, resulting in reduced eyestrain and greater productivity. This function is of special benefit to visually impaired users with special needs. Tool tips have been added to the user interface, taking the guesswork out of navigating the application. When you point to an icon or a button, a tool tip is displayed, showing the icon’s name or a context-sensitive description. In addition, tool tips display the full text when you point to a truncated field description or column heading. It is now much easier to work with attached files. Improvements to the Attachments tab have been implemented throughout SAP Business One 2005 B to improve clarity and to provide a better view of the attached file’s details. Major terminology improvements have been introduced, making the interface, system messages and documentation easier to understand, through uniform descriptions and clear system messages. SAP Business One includes a context sensitive online help to provide you with the information you need to leverage the full power of the application. In SAP Business One 2005 B, the online help has been expanded to include more details about the processes and procedures you need to run your business. The structure of the online help has been re-designed, to help you find the information you need quickly and easily.

Multi-Language Support in Marketing Documents SAP Business One 2005 B enables you to speak to your business partners in their language by assigning a specific language to each one. This gives your business a competitive advantage when dealing with business partners from other countries or when operating in a multi-lingual country, such as Switzerland and Canada. You can now define the language by which correspondence is to be maintained with a business partner, even if the language is not available as a user interface language in SAP Business One. After defining the language, you can create a database containing translations of relevant text (for example, descriptions of items). When marketing documents created for a foreign business partner are printed or displayed, the information will be visible in the business partner’s language. This function can be activated or deactivated at any time.

Inventory Audit Report If you use the perpetual inventory system, this new report provides you with greater visibility and control over your company’s stock transactions. The report shows an audit trail and other critical information about the source of the posted inventory transactions in the chart of accounts. When you generate this report, a comparison between the accounting view (stock balance accounts) and logistics view (stock values displayed by the audit report) can be made to obtain information regarding value changes in inventory accounts.

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SAP Business One 2005 B Release Notes

Bank Reconciliation Process It is common practice in certain countries to receive the account balance from the bank without detailed transactions. Therefore, SAP Business One 2005 B enables recorded transactions to be verified against the statement received from the bank allowing you to make adjustments if required. This feature is used in USA, Canada, UK, Australia, New Zealand and South Africa.

Backorders Processing SAP Business One 2005 B provides backorder processing, enabling you to track quantities that cannot be delivered to customers due to inventory shortages. You can use the backorder to track shortages and fulfill missing orders when items are received to inventory. The enhancements include: • Backorders report. • Option to close a specific sales or purchase order line. • Option to change quantities in a partially delivered order. • Option to add a zero quantity line to a delivery document.

Creation of Sales and Purchasing Target Documents SAP Business One 2005 B enables you to create a target document directly from a base document, saving valuable time and effort. For example, you can create a new sales order directly from a sales quotation. You can submit a sales quotation to a customer, update the quotation terms during the negotiation process and create the sales order directly from the quotation. This is in addition to the current system behavior, which enables you to create new documents manually by drawing base documents into the new document, or by using the Document Generation Wizard.

Reconciliation for Payment Refunds SAP Business One 2005 B greatly simplifies the reconciliation process with outgoing payment refunds to customers and incoming payments from vendors. The payment refund process can now be based on documents, so automatic reconciliation occurs when the refund is issued. In previous releases, payment refunds could not be based on documents. After issuing the refunds you were required to use the Reconciliation window for manual reconciliation.

User Documentation The SAP Business One 2005 B user documentation has been further enhanced, to give you the information you need to fully optimize the operational and managerial processes in your business. The following enhancements have been implemented: • All technical and additional documentation is installed with the application, and is easily

accessible from the Help menu. In previous releases this documentation was available only on the product CD and so was often unavailable to the end-user.

• Online help has been expanded with additional business processes and procedures. The getting-started section has been revised and updated, making it easier for novice users to get up and running with SAP Business One.

• The terminology of the interface and documentation has been revised to improve clarity and reflect real-life business use.

• Improved messages enable you to get a clearer understanding when errors occur in the system.

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SAP Business One 2005 B Release Notes

Support Tools The SAP Business One Support Tools have been incorporated into the core application. The support tools consist of two parts: • SAP Business One EarlyWatch Alert - has been included as a service in the SAP Business

One Service Manager. The EarlyWatch Alert alerts you regarding problems with your system before they actually happen. Use the SAP EarlyWatch Alert function regularly to transmit your system information to the SAP support system. This enables you to catch system issues before they cause any problems.

• SAP Business One Support Desk - is now conveniently located on the Help Menu. If a problem occurs, use the SAP Support Desk to search for known solutions in the SAP support database or send messages to the support organization.

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SAP Business One 2005 B Release Notes

SAP Business One 2005 B Enhancements

Financials The Financials module handles all your financial transactions, including general ledger, account setup and maintenance, journal entries, foreign currency adjustments, and budgets. You can also define profit centers and overhead absorption factors, and generate profit and loss reports for each center. The following enhancements have been made to the Financials module:

Business Partner (BP) Control Account on Manual Journal Entry

You can change the BP control account on manual journal entry, for example, Fixed Asset, Doubtful Debt or Down Payment control accounts.

Cost Accounting - Change Profit Center for COGS

When processing marketing documents you can change the profit center linked to the Cost of Goods Sold Account (COGS).

No-Charge Invoice You can create an invoice with a sum of zero to use when delivering items that are not charged, for example, items that are part of a promotion or under the terms of a service contract. If you use a no-charge invoice, rather than a delivery note, the transaction will appear on the statement.

Change Fields After Saving A/R Invoice

You can make changes to certain fields after saving an A/R Invoice (these changes are saved in the change log): • Change Due Date

For example: An invoice, with payment date three weeks after posting date, is sent to the customer. After two weeks the customer calls and asks to postpone the payment by two weeks. The sales employee updates the invoice with the new due date.

• Change Payment Method For example: A customer is due to pay an invoice by check. The due date of the check passes and the sales employee calls the customer, who asks to change the payment means to BOE. The sales employee changes the payment method of the invoice.

The invoice can be re-printed to include the changes.

Foreign Freight Charges You can associate Freight with a currency. If a foreign currency marketing document includes freight charges, the fixed amount is now updated when the exchange rate is changed.

Sales Return Valuation Sales returns based on an invoice for items using moving average cost, now use the historical moving average cost from the originating invoice when posting the sales return, rather than the current moving average cost.

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SAP Business One 2005 B Release Notes

Sales (A/R) and Purchasing (A/P) The Sales and Purchasing modules enable you to control the entire sales and purchasing process, including a wide range of marketing documents. Each document relates to a different stage in the sales or purchasing process. The following improvements have been implemented for sales and purchasing documents:

Document Generation Wizard (formerly known as Automatic Summary Wizard)

Enhancements in the wizard provide you with more flexibility when defining the base document selection; when consolidating multiple base documents into one target document or when creating one target document for each base document. You can run the wizard according to a predefined parameter set

Future Posting Date in Documents

A new option to create documents with future posting dates has been added. This function is activated at the company level and is applied to both sales and purchasing documents. This function can be activated or deactivated at any time.

Tax Calculation Based on Gross Price

A new tax calculation method has been added to marketing documents, for both service and item types, to ensure correct tax calculation when the price including tax is entered.

Credit Memo Posting to Separate G/L Account

New functions have been included to ensure compliance with the legal requirements of several countries. You can define default G/L accounts at the company, warehouse and item group levels. The journal entry created by an A/P or A/R Credit Memo is posted to the designated account.

Gross Profit Calculation Based on Item Cost

If you use the perpetual inventory system, you will be able to calculate the gross profit in sales documents based on the cost of items. The cost of an item is determined by the valuation method defined for the item (moving average, standard price or FIFO) as displayed in the Item Master Data window.

Default Dunning Terms You can define a default dunning term for new customers in the General Settings window.

Document Row Calculation Changes

You can select your preferred method for calculating the row total in marketing documents. • If you choose to calculate line total using unit price, the

row total is calculated as Unit Price X Discount X Quantity, where Unit Price is the price before discount. .

• If you choose not to calculate line total using unit price, the row total is calculated as Price After Discount X Quantity. This method is the one used in previous releases of SAP Business One and may lead to rounding problems in some cases.

Support for Special Row Types in Document Generation Wizard

The Document Generation Wizard (DGW) supports the special row types: Alternative, Text and Subtotal. In previous releases of SAP Business One, these rows were ignored by the DGW.

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SAP Business One 2005 B Release Notes

Credit Note Discount

If you create an A/R Credit Note based on a single invoice with a discount at the header level, the discount is copied into the header. In previous releases, when you copied an invoice with a header discount to an invoice, the discount moved automatically to the rows.

Gross Profit Calculation

This is relevant to companies that use the perpetual inventory valuation method, using item cost as the base price for gross profit calculations. If the item cost is changed, the system recalculates the base price when pulling to a higher document, to ensure an accurate gross profit calculation.

Manual Series in Purchasing Documents

You can add manual numbering to all purchasing documents.

Payment Dates and Value Date Calculations

The Due Date is now calculated from the business partner (BP) payment terms. If both payment terms and payment dates are defined for the BP, the system considers only the payment dates when calculating the due date in the invoice.

Behavior of Header Fields Previous releases of SAP Business One displayed inconsistencies in field behavior during the drawing of two or more documents to a higher document. The behavior is now consistent, based on the following rules: • If all base documents have the same value, the value is

drawn to the target document. • If the base values are different, the default value from the

business partner is used. If no default exists, the target document contains an empty value.

Document Date The Document Date is now displayed in the document header, not in the Accounting tab.

Currency in Target Document

When working with a multi-currency business partner, if the currency used is different from the default, SAP Business One selects this currency in the target document, rather than the local currency.

Manage Freight in Documents

• If you select Manage Freight in Documents in the Document Settings window, and freight charges exist in one of the marketing documents, the system does not allow you to deselect the checkbox. In previous releases, if the function was deselected, and an existing document including Freight was viewed or used as a base document, the Freight was not included.

• The Freight - Setup screen can now be accessed directly from the Main Menu (Administration → Setup → Freight).

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SAP Business One 2005 B Release Notes

Banking The Banking module is used for processing all payments such as cash receipts, check writing, deposits, credit card payments, and bank reconciliations. The following improvements have been made to the Banking module:

Default Payment Means

The default payment means for new incoming and outgoing payments is the payment means used to create the previous incoming or outgoing payment.

Due Date in Payments A due date field has been added to the incoming and outgoing payment windows. It displays the due date assigned to the payment means, but you can change this value if required. This information is also displayed in the Payment List window.

Default Values in Payment Wizard

The payment type, payment means and series used in the previous payment batch are selected by default when opening the Payment Wizard.

Enhancements in Payment Wizard

Modifications have been made to the structure and design of the payment wizard to improve usability and make it more intuitive.

Payment Method You can define a default payment method for new customers and vendors. In addition, you are able to use a default payment method for a business partner in marketing documents and in the payment wizard. The structure of the Payment Method – Setup window has been made more intuitive.

Interim Account The interim account allows closer monitoring of future payments. You can post future payments to an interim account that is designated to hold amounts that were paid but not redeemed. When payments are received or transferred, the interim account is cleared.

Pre-Numbered Checks If check printing errors occur at the printer level, the number of the next check is updated and skipped check numbers are voided. In addition, you can print check details on check stock or plain paper after the check print run.

Multiple G/L Accounts When creating an outgoing payment document with multiple checks, you can associate each check with a different G/L account. The journal entry created for the outgoing payment will be updated accordingly.

Handling Small Differences in Payments

Journal entries for small differences, resulting from under or over payment are added when generating incoming and outgoing payments manually. This functionality will be activated only when the difference is lower than the permitted difference configured for the company.

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SAP Business One 2005 B Release Notes

OPEX Table This is relevant for the Payment Engine add-on. The Payment Engine uses the OPEX table as a data source for processing country-specific payment formats. The following enhancements have been introduced to improve the functioning of the OPEX table: • The house bank address details in the OPEX table have

been restructured. • The Bank Charges Allocation field has been added to

the Payment Methods window. • Pay to Bank values from marketing documents are used

in the OPEX table. • User fields can be exported from the House Bank

Accounts table (DSC1) to OPEX.

Payment to Vendor from Several G/L Accounts

You can make a payment that draws on more than one G/L account. For example, if you are reimbursing an employee for travel expenses, you could draw the air ticket, the hotel expenses, and the conference fees from different accounts, but pay the employee with one check for the total amount.

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SAP Business One 2005 B Release Notes

Inventory The Inventory module manages items, inventory levels, price lists, special price agreements, transfers between warehouses, inventory adjustment transactions, and picking and packing of inventory items for shipment. SAP Business One 2005 B supports the perpetual inventory system, which reflects the value of inventory postings as monetary transactions in the accounting system. The following enhancements have been implemented in the Inventory module:

Additional Expenses You can distribute expenses between the items included in the total amount of a purchasing document. The inventory value and cost of purchased items is then updated accordingly.

Handling Price Differences in A/P Credit Memos

You can adjust prices when you add an A/P Credit Memo based on an A/P Invoice or Goods Return is added. You can select a variance account to which the price difference transaction is posted.

Inventory Posting List by Item

You can hide transactions that affect the cost of the items, but have no impact on quantities. Report displays are more flexible. For example, you can choose to list only those transactions that result in quantity changes.

Inventory Valuation Report for Non-Perpetual Inventory System

This report takes the price assigned to items in the A/P Invoice into consideration when an A/P Invoice is based on a Goods Receipt PO.

Inventory Postings When in Negative Inventory

When an item has negative quantity, SAP Business One adjusts the inventory value according to the actual inventory cost when the inventory quantity becomes negative. Any difference between this inventory cost and the cost per inventory transaction is posted to the new Negative Inventory Adjustment account.

FIFO and Moving Average Valuations with Landed Costs

The posting account for landed cost adjustments now depends on whether inventory exists in the system. For both FIFO and Moving Average costing the following occurs: • If there is adequate inventory, it is posted to the Inventory

account. • If there is no inventory, it is posted to the new Negative

Inventory Adjustment account. • If in negative inventory, all price differences on A/P

documents are posted to the Negative Inventory Adjustment account.

• If there is partial inventory, the remaining inventory element is posted to the Inventory account, and the inventory quantity, reduced to below zero, is posted to the Negative Inventory Adjustment account.

FIFO or Moving Average Items with Costs Using Decimal Place Values

Previously, costs using decimal place values were rounded before being multiplied by the moving average price or FIFO layered cost, creating inaccurate costs. New methods have been introduced to avoid rounding issues when dealing with decimal place values.

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SAP Business One 2005 B Release Notes

Pick and Pack The following enhancements have been made to the Pick and Pack functionality: • You can group the order rows in the Pick and Pack

Manager according to the original documents. • The fulfillment percentage, indicating the ability to deliver,

is calculated on both the row and group level. • The pick process uses the document auto complete

functionality to support freight costs from order to delivery through the Pick and Pack process.

• The Pick and Pack Manager includes Item as one of the selection criteria (relevant when Grouping is set to None).

• Special row types are drawn from Sales Order or Reserve Invoice to Delivery, when creating Delivery from Pick and Pack Manager or Pick List. After Delivery is created you can edit the contents, including the special row, before saving.

Serial Numbers and Batches The following enhancements have been made to Serial Numbers and Batches. • You can determine that when printing documents

containing Batch or Serial Number, one of the following options is included automatically: o Document and Batch/Serial No. o Document Only o Batch/Serial No. Only

This applies to all relevant sales, purchasing, and inventory documents.

• You can print serial or batch information in inventory documents.

• In the Serial Numbers/Batch Selection Criteria window you can choose to display serial numbers/batches from the base document.

Customer Relationship Management Customer Relationship Management (CRM) is embedded in SAP Business One. Sales opportunities and customer-facing processes are integrated seamlessly, with all relevant functions, across the company. The following improvement increases the flexibility of CRM:

Activity Activities that last longer than 24 hours are supported. You can print information about activities using customized print layouts.

Delete Activity You can now delete activities related to documents, sales opportunities, and service calls.

Calendar You can select which holidays are displayed in the calendar without being restricted to those defined in the company holiday table.

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SAP Business One 2005 B Release Notes

Production The Production module supports the definition of a multilevel bill of materials (BOM) and the creation of production orders, while verifying and reporting on product and material availability. The following enhancements have been implemented in the Production module:

Update Work Orders to Production Orders

In SAP Business One 2005 B, an improved upgrade process supports the transformation of existing work orders and work instructions into production orders. Open work orders can still be viewed, even after they have been upgraded to production orders.

Drag & Relate The Drag & Relate functionality has been extended to include the Production module.

Changes to Bill of Material (BOM)

You can add or remove items from an Assembly BOM, even if it is being used by an open Sales Order. SAP Business One reduces the committed quantity from items that are removed from the BOM or increases the committed quantity for items that are added. This behavior was included in previous releases for the Production BOM and Sales BOM.

Printing Production Orders You can choose to print only Production Orders that have not yet been printed.

Updating Planned Quantity in Production Orders

You can manually update the Planned Quantity field for components in Production Order, either directly or by changing one of its factors. For manually issued components, you can update the planned quantity when the status is Planned or Released. For backflush components, you can update the quantity if no product is reported as Completed.

Product Costing When using perpetual inventory, product costing is now more accurate. SAP Business One uses the actual component costs when issued for production, rather than items currently in inventory.

General

Vendor and Customer Reference Numbers

Customer and vendor reference numbers have been expanded to 100 characters.

Date of Document Cancellation

If you cancel an Incoming or Outgoing Payment, Check or Inventory Transfer, you have the option of setting the current system date as the posting date, rather than the date in the original document. Also, the Original Code of the cancellation transaction is now identical to Original Code of the base transaction.

Export to XML You can export data from the table areas in SAP Business One documents to XML. This supports the integration of SAP Business One with other systems.

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SAP Business One 2005 B Release Notes

Approval Procedures

You can now apply approval procedures when creating documents from the Document Generation Wizard (DGW) and MRP Recommendation report.

Reports With SAP Business One, you can generate powerful reports for nearly every aspect of the enterprise, including customer and supplier debts, sales, cash flow, customer-contact-summaries, bookkeeping, warehouse inventory, financial statements, pricing, and customer activity. The following enhancements have been implemented in the Reporting module:

Periodic Reports This function supports the generation of a report with figures distributed between the periods within a selected date range. This is important if you define unconventional posting periods, not corresponding to calendar years. This function is implemented in the Balance Sheet, Trial Balance, Profit and Loss Statement, and Aging reports.

Reflection of Open Journal Vouchers

This report enables the inclusion or exclusion from the calculations of figures recorded in open journal vouchers. This function is implemented in the Balance Sheet, Trial Balance, Profit and Loss Statement and Comparison reports.

Numbering Series SAP Business One enables you to define numbering series for journal entries and many other documents. In SAP Business One 2005 B, the numbering series of the journal entries will be available as a parameter in the General Ledger, Document Journal and Transaction Journal Report.

Aging Reports New parameters have been added to the selection criteria of the reports. SAP Business One now supports the generation of reports according to a defined range of document date, due date and posting date. The interval will be calculated according to days, months or posting periods. In addition, you can to print the detailed aging report consecutively for each business partner.

Customer Statement Report

Customer statements can be generated through the Customer Aging report. Customer statements display detailed account activity based on a user-defined cut-off date, as well as an aging of current and past due activity. The layout of this report has been improved and it now displays the customer reference number, in addition to the document number.

Document Journal Report

A new checkbox has been included in the report’s selection criteria window for the option to consolidate installments included in each transaction into one row.

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SAP Business One 2005 B Release Notes

Selection Criteria in the Report Header

Some reports now print the selection criteria on an introductory page. This helps you understand the context of the report and is important for auditing. This feature is included in the following reports: Tax Report, Withholding Tax Report, EU Sales Report, Tax Reconciliation Report, Tax Declaration Box Report, Inventory Valuation Report, Inventory Audit Report, Customer Receivables Aging, Customer Collection Report, Vendor Liabilities Aging, Liabilities to Vendors Report, Balance Sheet, Profit and Loss Statement, Trial Balance, Tax summary.

Profit and Loss Statement In the Profit and Lost Statement, you can select one of the following for comparison: • Year to date (from the beginning of the fiscal year to the

current period). • Multi-year data starting at the earliest date in the data

base. Previously, the comparison column displayed data from the beginning of the data base up to the requested period. In addition, improvements to the layout of the Profit and Loss Statement make it easier to distinguish between accounts and titles.

Trial Balance The layout of the Trial Balance Report has been enhanced; it no longer prints empty titles, except at the first level. Also, a new format has been added, displaying all accounts as a list without levels and titles.

EU Sales In the EU Sales Report: • You can choose a specific quarter or year, or select any time period defined by a start date and an end date. • A header has been added to the report. • The length of the Tax Number field has been increased from eleven to thirteen characters.

Tax Report The following enhancements have been included in the tax report: • Every journal entry with tax information is included in tax

reports. In previous releases, the commission posting on checks did not appear in tax reporting.

• The Tax Report displays the Document Date column by default.

• The Date column has been renamed Posting Date.

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SAP Business One 2005 B Release Notes

XL Reporter Advanced reporting and financial analysis capabilities are provided by the XL Reporter. XL Reporter has been integrated seamlessly into SAP Business One 2005 B. It uses a standard Microsoft® Excel interface together with drag & drop functionality to simplify the creation of sophisticated reports.

Print Layout Designer To define the print layout for a document type, SAP Business One includes the Print Layout Designer. The following enhancements are included in SAP Business One 2005 B:

Formula Editor You can create formulas based on more than two parameters. The formula editor includes an increased number of operators to be used in calculations, reducing the need to link fields. You can also make calculations based on fields that are located in more than one area.

Number of Copies Management

You can determine the number copies of each document to be printed, and the relevant information to be printed on each.

Field and Area Properties Improved capabilities to create fields and assign field or area properties are provided. After you create a new field, it is selected automatically, and the Field Properties window is displayed so that values can be set for this field. In addition, the Field Properties and Area Properties windows have been unified into one Properties window. The window structure has been modified to display the information in parallel to the document window and the Field Index window.

Dependency between Fields

When fields with dependencies are marked for deletion or change, warnings and information regarding dependencies between the fields, are displayed.

Error Messages The field, which triggers an error message, is identified.

Default Printer You can define the default printer and the default number of copies for each layout.

Hide Repetitive Areas You can hide repetitive areas that contain no values.

Print Event Management Tool

The tool can capture any print output from SAP Business One and provide an XML source. This output can be used by the Advanced Layout Designer add-on, or other applications, for further layout processing of system reports.

System Administration and Administration Tools You can configure the basic system settings for all functions. This includes defining exchange rates, creating internal mail, e-mail, and configuring data import/export functions. In addition, you can configure authorization parameters. To enable the customization of each authorization according to specific needs, the following authorizations have been added to SAP Business One 2005 B:

Allow Stock Release Companies running a perpetual inventory system are able to

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SAP Business One 2005 B Release Notes

Without Item Cost determine whether stock can be released without defining a price for the released items.

Drag and Relate Authorized users are able to grant or deny a user permission to create drag & relate reports for selected categories, including Sales - A/R, Purchasing - A/P and Business Partners.

Future Posting Date User authorizations include options to grant or deny a user permission to create documents with future posting dates.

Business Partner Type User authorizations include options to create, edit and view the content of the Business Partner Master Data window, according to the business partner type vendor, customer or lead.

Installation and Upgrade Improvements in the installation process have increased supportability and simplified implementation of SAP Business One 2005 B. These enhancements include merging all the installation procedures (Server, Server tools, and Client) into one simplified process. The upgrade process removes the previous version before installing the new one. The DI API is installed automatically as part of the upgrade process. The following enhancements simplify the installation process:

Microsoft SQL Server Installation

SAP Business One 2005 B installation includes the silent installation of Microsoft SQL server. You are prompted to install Microsoft SQL Server if it is not installed on the computer where you are installing SAP Business One.

Resource Changes Report You can see the changes made to the database and the GUI in an XML format report. This is important if you develop add-ons, as some of these changes may affect compatibility.

Software Development Kit (SDK) SAP Business One is equipped with a programming API based on COM technology. You can use the functional scope of SAP Business One or adapt it to your specific requirements. The API is delivered as a Software Development Kit that includes development documentation and code samples. The following enhancements have been included in SAP Business One SDK 2005 B:

Data Interface (DI) Features

Delete Line You have the ability to delete a line in a document-object. This is a basic operation in the application that currently is not available in the DI.

Inserting Order Line with Sales Item BOM via DI

You can add a BOM item to a document, and insert its components.

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SAP Business One 2005 B Release Notes

Data Browser GetByKeys This method returns a DI object according to a key received from the FormDataEvent in the UI API. Together with the FormDataEvent, this property allows you to retrieve business objects within the UI API without additional parsing.

Item Cycle Count This is a sub object of an item (OITM) that manages the item's cycle counting.

Message Service An implementation of this object as a service enables you to add and update alerts, to access the inbox of specific users and more.

Administration Objects The objects listed below, all related to the setup and configuration of SAP Business One companies, have been included in SAP Business One SDK 2005. They enable you to develop software according to company configuration options that retrieve the configuration information.

Object Name Description Features Module

OADM Administration

CINF Company Information

Incorporate properties split between different forms in the Administration module, such as Company Details, General Settings, Document Settings and more. Most of these objects contain default values of the company, defined in the initial settings of the company and during the implementation process.

Administration

ONNM Numbering File

Includes the properties which define the numbering series defined for the different documents in SAP Business One. Accessible through the Document Numbering window or, alternatively, through the Define Documents - Setup and Series - Setup windows.

Administration

OFPR Posting Period

Contains the properties related to the definition of posting periods to be used in the SAP Business One company. Accessible through the Posting Periods tab in the General Settings window.

Administration

OSLP Sales Employee

Contains the properties related to the definition of sales employees. Accessible through the Sales Employee - Setup window in the General Definitions section.

Administration

OASG Account Segmentation

OASC Account Segmentation – Categories

Incorporates properties related to the definition of the chart of accounts based on segments. Accessible through the Account Segmentation - Setup window, in the Financial Definitions section. Relevant primarily for USA localization.

Administration

OTNN 1099 Forms

Incorporates the properties related to the 1099 table definition, which is required for the preparation of the 1099 report. Accessible through the Financial definitions section. Relevant for USA localization only.

Administration

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SAP Business One 2005 B Release Notes

Object Description Features Module Name

OWHT Withholding Tax

Incorporates properties related to withholding tax definitions for European localizations. Accessible through the Withholding Tax - Setup window in the Financial Definitions section.

Administration

OVTG Tax Definition Contains the properties related to the definitions of tax groups in European localizations. Accessible through the Tax Groups - Setup window in the Financial Definitions section.

Administration

ODDG Withholding Tax Deduction Groups

Contains properties related to withholding tax deduction groups in the Israeli localization. Accessible through the Company Details window.

Administration

OOST Sale Stages Incorporates the properties related to the definition of sales stages used in sales opportunities. Accessible through the Sales Stages - Setup window in the Sales Opportunities Definition section.

Administration

OALC Landed Costs Definition

Contains the properties of landed costs that are used in the Landed Costs purchasing document. The Landed Costs - Setup window is found in the Purchasing Definition section.

Administration

OBPP Business Partner Priorities

Holds the properties of business partner priorities to be used as a parameter in the Pick & Pack process. Displayed through the Business Partners Priorities - Setup window, in the Business Partner Definition section.

Administration

ODSC Bank Codes Includes part of the bank definition properties. Accessible through the House Banks - Setup window at the Banking Definitions section.

Administration

OSHP Shipping Types Incorporates the properties related to the shipping types linked to items. Accessible through the Shipping Types - Setup window in the Inventory Definitions section.

Administration

OARG Customs Groups Contains the properties of customs groups related to items. The Customs Groups - Setup window is located in the Inventory Definitions section.

Administration

OIDC Indicator Includes the properties related to the definitions of indicators. The Indicator - Setup window is accessible in the Journal Entry window.

Financials

ODDT Withholding Tax Deduction Hierarchy

Includes properties related to the withholding tax deduction hierarchy defined for vendors. Accessible through the Business Partner Master Data window. Relevant only for the Israeli localization.

Business Partners

OCHH, OCRH

Checks Fund, Credit Card Management

Contain the properties which hold the details of all the received checks and credit card vouchers. Accessible through the Check Fund/Credit Card Management windows, in the Incoming Payments menu option.

Banking

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SAP Business One 2005 B Release Notes

Object Description Features Module Name

OPKL Pick List Includes the properties that related pick list data. The Pick List window is found in the Inventory module, in the Pick & Pack menu.

Inventory

OUQR User Queries Contains the properties of the Query Manager which contains system queries and those created by users. Accessible from the tool bar and from the Tools menu on the menu bar.

General

RDOC, RITM, RTYP, RDFL

Report Layout Service

Is delivered as a new service in the DI API, exposing the interface of the system and user layouts. This enables the copying of print layouts from one user to another and from one company to other.

General

Data Interface (DI) API Services The table below lists the new services and explains their functionality:

AlertTemplatesService Manages the system and user alerts.

ApprovalStagesService Manages the approval stages, which are part of the approval process in the organization.

ApprovalTemplatesService Manages the approval templates, which define deviations from organization limitations.

ReportFilterService Manages the filter information of a tax report. This service applies to European localizations only.

UserMenuService Manages the user menu.

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SAP Business One 2005 B Release Notes

User Interface (UI) API

User Interface (UI) API Enhancements Data Grid Object This new object enables the implementation of a matrix

element and provides collapsibility and an improved interface.

DataTable Data Source Object

This new object, designed to be the data source of the new Grid object, provides improved performance and enhances the functionality of the old DB and User data sources.

Creation of an XML File through the Print Event

Exposure of print events initiated through SAP Business One in the UI API enables you to capture the printing events in the UI API and receive the printed information in XML format. This function supports an interface to third-party editing tools and enables customization of SAP Business One print layouts.

Choose From List Object Enables you to define Choose From List (CFL) objects in user forms, new CFLs for existing system forms and also to define CFLs for user-defined objects. You can also add a condition to an existing system CFL. For example, a CFL for business partners that displays customers and leads, but not vendors.

Settings for User Forms This sets functionality for user forms with a matrix. When an add-on creates a new form with a matrix, the setting button is enabled automatically and supports the settings for the matrix.

Right-Click Menu This event enables you to manipulate items to be displayed in each right-click menu.

Tab Order Enables you to define the order by which the cursor moves when the tab key is pressed.

Screen Painter Print preview and pane level functionalities have been added.

FormData Event This is a new event under the Application object. This event occurs whenever a form that is connected to a business object in the application is added, updated, deleted or loaded. The event provides a handle to the business object connected to the form. This event enables you to retrieve data events through the UI API and take action upon it through the DI API.

Current Period This is a new property under the Company object that allows you to retrieve the current period in the application. This property complements the DI API Company Service by providing the Primary Key of the current period.

Form and Item Information

This new object enables you to retrieve resource information on forms and items from the SAP Business One application without opening the form itself. Available information includes: • Form title and type. • Alias name of the database field connected to an item. This feature is required by users of the Copy Express add-on.

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SAP Business One 2005 B Release Notes

Add-On Administration An enhancement to the add-on registration enables you to notify SAP Business One when an installation or un-installation of an add-on has finished. A new function in the Add-On Registration window enables you to choose whether to activate the registered add-on for all users after installation. By default, this option is inactive. If this option is selected, the add-on will automatically be installed on the Administration desktop after registration. If a time-out occurs during the add-on installation process, a system message appears asking the user whether to continue to the installation of the next add-on or to wait.

SDK Tools Screen Painter • Supports the UI API Data Table object. Use Screen Painter

to: o Add Data Tables with Unique ID to a form. o Create a Data Table automatically using a query,

or manually by creating column after column. • A new grid control in Screen Painter supports the UI API

Grid object. The control enables you to: o Add a Grid item to the design form in Screen

Painter. o Attach a Data Table to a grid. o Manipulate column type and properties.

• Supports the UI API ChoosefromList object. Use Screen Painter to: o Add a ChooseFromList object to a form. o Connect an EditText, Button, or Column (of type

EditText or LinkButton) item to a ChooseFromList object.

• Supports Link Button column types for matrix control. Click the Link Button icon in preview mode to open the designated object.

Add-On Administration • An option in the add-on registration process lets you install the add-on,without logging out of the application.

• A new option in the Add-On Administration window enables administrators to send notifications to users regarding new registered add-ons.

• A new tab in the Add-On Manager displays pending add-ons (registered but not yet installed on the client machine).

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SAP Business One 2005 B Release Notes

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SAP Business One 2005 B Release Notes

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SAP Business One 2005 B Release Notes

Mark Adler, John Bush, Karl Davis, Harald Denker, Jean-Michel Dubois, Jean-loup Gailly, Hunter Goatley, Ian Gorman, Chris Herborth, Dirk Haase, Greg Hartwig, Robert Heath, Jonathan Hudson, Paul Kienitz, David Kirschbaum, Johnny Lee, Onno van der Linden, Igor Mandrichenko, Steve P. Miller, Sergio Monesi, Keith Owens, George Petrov, Greg Roelofs, Kai Uwe Rommel, Steve Salisbury, Dave Smith, Christian Spieler, Antoine Verheijen, Paul von Behren, Rich Wales, Mike White This software is provided "as is," without warranty of any kind, express or implied. In no event shall Info-ZIP or its contributors be held liable for any direct, indirect, incidental, special or consequential damages arising out of the use of or inability to use this software. Permission is granted to anyone to use this software for any purpose, including commercial applications, and to alter it and redistribute it freely, subject to the following restrictions: Redistributions of source code must retain the above copyright notice, definition, disclaimer, and this list of conditions. Redistributions in binary form (compiled executables) must reproduce the above copyright notice, definition, disclaimer, and this list of conditions in documentation and/or other materials provided with the distribution. The sole exception to this condition is redistribution of a standard UnZipSFX binary (including SFXWiz) as part of a self-extracting archive; that is permitted without inclusion of this license, as long as the normal SFX banner has not been removed from the binary or disabled. Altered versions--including, but not limited to, ports to new operating systems, existing ports with new graphical interfaces, and dynamic, shared, or static library versions--must be plainly marked as such and must not be misrepresented as being the original source. Such altered versions also must not be misrepresented as being Info-ZIP releases--including, but not limited to, labeling of the altered versions with the names "Info-ZIP" (or any variation thereof, including, but not limited to, different capitalizations), "Pocket UnZip," "WiZ" or "MacZip" without the explicit permission of Info-ZIP. Such altered versions are further prohibited from misrepresentative use of the Zip-Bugs or Info-ZIP e-mail addresses or of the Info-ZIP URL(s). Info-ZIP retains the right to use the names "Info-ZIP," "Zip," "UnZip," "UnZipSFX," "WiZ," "Pocket UnZip," "Pocket Zip," and "MacZip" for its own source and binary releases. MarketSet and Enterprise Buyer are jointly owned trademarks of SAP AG and Commerce One. SAP, SAP Logo, R/2, R/3, mySAP, mySAP.com, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies. Copyright and Licensing Information for ACE(TM) and TAO(TM) ACE(TM) and TAO(TM) are copyrighted by Douglas C. Schmidt and his research group at Washington University, University of California, Irvine, and Vanderbilt University Copyright (c) 1993-2003, all rights reserved. Since ACE+TAO are open-source, free software, you are free to use, modify, copy, and distribute--perpetually and irrevocably--the ACE+TAO source code and object code produced from the source, as well as copy and distribute modified versions of this software. You must, however, include this copyright statement along with code built using ACE+TAO. You can use ACE+TAO in proprietary software and are under no obligation to redistribute any of your source code that is built using ACE+TAO. Note, however, that you may not do anything to the ACE+TAO code, such as copyrighting it yourself or claiming authorship of the ACE+TAO code that will prevent ACE+ TAO from being distributed freely using an open-source development model. You needn't inform anyone that you're using ACE+TAO in your software, though we encourage you to let us know so we can promote your project in the ACE+TAO success stories.. ACE+TAO are provided as is with no warranties of any kind, including the warranties of design, merchantability, and fitness for a particular purpose, noninfringement, or arising from a course of dealing, usage or trade practice. Moreover, ACE+TAO are provided with no support and without any obligation on the part of Washington University, UC Irvine, Vanderbilt University, their employees, or students to assist in its use, correction, modification, or enhancement. However, commercial support for ACE is available from Riverace and commercial support for TAO is available from OCI and PrismTech. Both ACE and TAO are Y2K-compliant, as long as the underlying OS platform is Y2K-compliant.

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SAP Business One 2005 B Release Notes

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© 2005 SAP AG 30