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It is good to share thing

with your friend

Some Tactics for doing PowerPoint within Business Group

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Contents at a glance

Beforeyoustart

ContentsBasicforma1ngguidelines

ColorwheelDiagram/Graphic

UsingGIMP(I)

UsingGIMP(II)Effect/AnimaDon

ChartSaving&PrinDng

Ge1ngreadytopresent

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Before you start

•  KnowyourpresentersothatyoucouldcomposethepresentaDonaccordinghis/herstyle(e.g.,white/blackbackgroundispreferred)

•  KnowyourpresentersothatyoucouldcomposethepresentaDonaccordinghis/herstyle(e.g.,white/blackbackgroundispreferred)

•  Occasion–internal/external

ARE YOU MR BLACK OR MS WHITE?

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•  DeterminewheretoobtaininformaDon/storyline–Boss,ownwrite‐uporfromcolleagues

•  InformaDonfromcolleagues–givethemaheadstartofDmeallowancetochurnouttheinfoneeded

•  Usekeywords;cutunnecessaryinformaDon(unlesspresenterrequests)

Contents

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Basic Formatting Guidelines

•  HeaderDtleshouldbebrief,conciseanddeliverastrongmessage

•  Chooseyourreadablefonttypesandfontsizes.Avoidusing>3differentfonttypesinoneslide

•  Donotusedarkcolorfontondarkbackgroundandlikewiseforlightcolors

•  Avoidusingmorethan3differentcolorsinoneslide;forappropriateusageofcolorschemes(refertocolorwheelinnextpage)

•  Textarrangementpabern–Groupcontentsofthesamecategorytogether

•  Donotusebulletpointexcessively

•  Pointsshouldbesummarisedtoenablereaderstopickupmeaningwithafewglanceswhilelisteningtopresenter

•  Aligncontentstoastraightandconsistentmargin

•  Alignthemarginofthesentencesinbulletpoints•  Donotendsentenceswithfull‐stopinbulletpoints

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Color wheel

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Diagram / Graphic

•  Picturesaysathousandwords.Pickupkeywordstosourceforrelevantgraphics/pictures

•  Avoidclipartsgraphics,usestockphotographyinstead

•  1/3ruleonslide/picturecomposing•  Croppicturestoremoveunnecessaryspace•  Usehighqualitygraphicssothatwhenpptis

beenblownout,graphicswillnotlookpixelated

•  UseediDngsocware(GIMP:www.gimp.org)tomakebackgroundtransparentandsavingfileinPNGformat

Can you

hear me!?

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Graphics Resources

•  Resourcesforstockpictures–  hbp://pro.corbis.com–  www.istockphoto.com–  www.sxc.hu–  www.gebyimages.com–  Googleimages–  Yahooimages

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Using GIMP (I)

•  Toremovewatermark1.  Openfile>Clonetool

2.  Press,hold<ctrl>whilepickingnearestcolor3.  Release<ctrl>,clickonwatermark

4.  Changebrushtypeandscaleappropriatelyforbeberresult

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Using GIMP (II)

•  Tomakebackgroundtransparent–  Openfile>Pathstool

–  Paththeedge>makesureyouconDnuefromthelastpathstop(whichistransparent)

–  TobeberadjustselecDon,createextrapathstopinbetweentwopoints‐Pressandhold<ctrl>,clickonthedesiredposiDon>release<ctrl>,clickandpullpathstoptoadjustappropriately

–  Acerfinishingpathing>pressEnter>Layer>Transpancy>AddAlphaChannel>delete>chequeredpabernappearinreplacementofthedeletedporDon,whichindicates,transparency

–  Saveas>changefileextensionto.PNGformat

–  Insertfileintopowerpointtoseeitseffect

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Effect / Animation

•  Purposesofusingeffects/animaDonsistocreateemphasisortopresentinformaDoninasequenDalmanner

•  EffecDveuseofeffectstolayercontents–tomanagehighamountofcontentsinoneslide

•  AvoidusingtoomanycomplicatedanimaDonsandtransiDons

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Chart

•  Usecharttoillustratekeyfiguresandfacts•  Using2Dchartsinsteadof3Dforeasy

reading•  Removebordersofbarsincharttocreatea

modernisedappeal•  Usebrightcolorsforemphasizingpurpose.

E,g,RedfornegaDveimpactinfinancialscale

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Saving & Printing

•  SaveYourFontswithYourPresentaDoninlaptop

•  CreateandsaveadifferentsetforprinDngtoensurethatthecontentswithanimaDonarenotlayeredovertheothers

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•  PrintonecopyofpresentaDontocheck•  Alwaystestslideswithprojectorinadvance

beforeactualpresentaDon

Getting ready to present