Renalog RM User Guide

Part Number 50090-859/B

Renalog® RM User Guide

INSTRUCTION MANUAL

SOFT

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Copyrights

Copyright © 2002 – Minntech Corporation. All rights reserved.

Information in this document is subject to change without notice. The software described in this documentis furnished under a license agreement or nondisclosure agreement. The software may be used or copiedonly in accordance with the terms of those agreements. No part of this publication may be reproduced,stored in a retrieval system, or transmitted in any form or any means electronic or mechanical, includingphotocopying and recording for any purpose other than the purchaser’s personal use without the writtenpermission of Minntech Corporation.

Minntech Corporation14605 28th Avenue NorthMinneapolis, MN 55447 U.S.A.Telephone: (763) 553-3300Toll Free: (800) 328-3340Fax: (763) 553-3387Web: www.minntech.com

Trademarks

Renalin®, Renatron®, Renalog®, and Actril® are registered trademarks of Minntech Corporation

Formula 409® is a registered trademark of Clorox Corporation.

Microsoft and Windows are registered trademarks of Microsoft Corporation.

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Contents1 Getting Started................................................................................................... 1-1

Introduction ...................................................................................................................................1-1Log into Renalog RM ....................................................................................................................1-2Change the System Date and Time..............................................................................................1-3Windows and Menus.....................................................................................................................1-4Navigate in Renalog RM ...............................................................................................................1-5Get Help ........................................................................................................................................1-7

2 Startup Sequence .............................................................................................. 2-1

3 Shutdown Sequence.......................................................................................... 3-1

4 Reprocess Dialyzers.......................................................................................... 4-1Automatically Reprocess Dialyzers...............................................................................................4-1Reprocess Dialyzers with the Semi-Automatic Option .................................................................4-3Manually Reprocess Dialyzers......................................................................................................4-6Clear Active Renatrons ...............................................................................................................4-10Set Up to Preprocess Dialyzers ..................................................................................................4-11Assign Dry Packs ........................................................................................................................4-13Manually Fail Dialyzers ...............................................................................................................4-16Reassign Dialyzers .....................................................................................................................4-18View Dialyzer Information ...........................................................................................................4-21Reactivate Dialyzers ...................................................................................................................4-23

5 Work with Patient Records................................................................................ 5-1Enter a New Patient ......................................................................................................................5-1Edit an Existing Patient Name ......................................................................................................5-2View a Patient ...............................................................................................................................5-4

6 Work with Notes................................................................................................. 6-1Enter a New Note..........................................................................................................................6-1Edit an Existing Note.....................................................................................................................6-2Delete an Existing Note ................................................................................................................6-3

7 Work with Reports ............................................................................................. 7-1Generate Reports..........................................................................................................................7-1View Reports.................................................................................................................................7-2Select Search Criteria ...................................................................................................................7-4Select Report Criteria....................................................................................................................7-6Select Report Details ....................................................................................................................7-7Reuse Reports ..............................................................................................................................7-8Logs.............................................................................................................................................7-13Dialyzer Reports..........................................................................................................................7-13Patient Reports ...........................................................................................................................7-19Audit Reports ..............................................................................................................................7-24Graphs ........................................................................................................................................7-40Miscellaneous Reports................................................................................................................7-46

Renalog RM User Guide

ii

8 Print New Labels ................................................................................................ 8-1Print New Information Labels........................................................................................................8-1Print New Barcode Labels ............................................................................................................8-2Print New Authentication Labels ...................................................................................................8-4Print New Calibration Cell Labels .................................................................................................8-5Print Failed Dialyzer Labels ..........................................................................................................8-6

9 Perform Daily Care Tasks ................................................................................. 9-1Perform the Service Clean/Rinse Procedure................................................................................9-1Sanitize Renatrons........................................................................................................................9-4Automatically Verify Renatron Calibration ....................................................................................9-5Manually Verify Renatron Calibration ...........................................................................................9-7Verify Water Pressure...................................................................................................................9-9Set Renatrons Out for Service ....................................................................................................9-10Record Water Cultures................................................................................................................9-11Document Renalin Verification....................................................................................................9-12Document Renalin Container Adjustments.................................................................................9-14Verify Dialyzers ...........................................................................................................................9-15Back Up the Database ................................................................................................................9-16

10 Using the Administrator Module................................................................... 10-1Set Up Configuration...................................................................................................................10-1Set Up Dialyzer Manufacturer Information..................................................................................10-9Set Up Doctor Information ........................................................................................................10-11Set Up Location Information .....................................................................................................10-12Set Up Calibration Cell Information...........................................................................................10-13Edit Patient Information.............................................................................................................10-14Edit Active Dialyzer Information ................................................................................................10-16Edit Inactive Dialyzer Information .............................................................................................10-18Manage Security .......................................................................................................................10-19Archive the System ...................................................................................................................10-24Unarchive the System...............................................................................................................10-25Back Up the Database ..............................................................................................................10-26Back Up the Archive Database .................................................................................................10-27Restore the Database ...............................................................................................................10-28Restore the Archive Database ..................................................................................................10-29View and Print User Logs .........................................................................................................10-30View and Print Edit Logs...........................................................................................................10-31Export Files ...............................................................................................................................10-32

Glossary ...................................................................................................Glossary-1

Index ...............................................................................................................Index-1

1-1

1 Getting Started

Introduction

Welcome to the Renalog RM Dialyzer Reprocessing Management software. This software is a Windows-based dialyzer reprocessing management package that provides capabilities to analyze and manageautomatic and manual dialyzer reuse operations. Renalog RM is designed to be used to support yourRenatron Dialyzer Reprocessing System, and is linked through one or two interface modules. A scanner isattached to each module so that you can automatically input data from dialyzers, Renatrons, and yourauthentication badge.

Renalog RM features include:

Powerful – Renalog RM power is associated with its ability to process large amounts of varyingpatient and dialyzer information.

Flexible – Renalog RM’s ease of use is a result of providing you with an easy-to-read, graphicalinterface. Context-sensitive help is available at every menu option and window control.

Separate Administrator and Technician Modes – A separate Administrator mode allows programadministrators access to security, management, and configuration features and restricts techniciansfrom changing key program parameters.

Extensive Report Features – Renalog RM provides over thirty standard reports that can be printed,viewed, and exported to editable file formats. You can also use detailed search criteria to createreports specific to your needs.


1-2

Log into Renalog RM

To log into Renalog RM:

1. Open Renalog RM by highlighting the icon on your desktop and double-clicking or pressing Enter.

The Login window is displayed.

2. Enter your user ID in the User ID field.

3. Enter your password in the Password field.

4. Select Administrator or Technician from the Mode drop-down list. Administrator – When you log in as an Administrator, Renalog RM displays the

Administrator windows allowing you to do such things as configure startup and shutdownsequences and enter dialyzer manufacturer, doctor, and location information.

Technician – When you log in as a Technician, Renalog RM displays the Technician windowsallowing you to do such things as reprocess dialyzers and assign dialyzers to patients.

5. Press Spacebar to check the Change Date/Time check box to open the Windows Date/TimeProperties window.

The first time you log into Renalog RM, the following message is displayed and you will not be ableto change the system date and time:

6. Select OK or press Enter to continue.

Getting Started

1-3

Change the System Date and Time

To change the system date and time, follow these steps:

1. On the Login window, press Spacebar in the Change Date/Time check box.

The Change Date/Time window is displayed.

2. Enter the new date and time in the New Date/Time field.

3. Contact Minntech technical support.

4. Provide the Technical Representative with the key displayed in the Your Key field and the new dateand time that you entered.

The Technical Representative generates an activation key while you are on the phone with him orher.

5. Enter the activation key that the Technical Representative has generated in the Activation Keyfield.

6. Select OK to change the system date and time.


1-4

Windows and Menus

Technician Mode Main Menu

Administrator Mode Window

NavigationBar

WindowArea

MenuBar Window

Area

Getting Started

1-5

Navigate in Renalog RM

The following lists describe the keys you use to navigate through the Renalog RM application with thekeyboard. You can also use a mouse to perform any actions in Renalog RM.

On windows and in fields:

To PressSwitch between the navigationbar and the window

F2 to switch between the menu bar and the window area.

Switch to the next tab in a dialogbox

Ctrl+Tab

Switch to the previous tab in adialog box

Ctrl+Shift+Tab

Move to the next option or optiongroup

Tab

Move to the previous option oroption group

Shift+Tab

Move between options in aselected drop-down list box orbetween some options in a groupof options

The arrow keys

Perform the action assigned tothe selected button; select orclear the check box

Spacebar

Move to an option in a selecteddrop-down list box

The first letter of the option name

Select an option, or select orclear a check box

Alt+letter underlined in the option name

Open a selected drop-down listbox

Alt+Down Arrow

Close a selected drop-down listbox

Esc

Perform the action assigned to adefault button in a dialog box

Enter

Cancel a command and close adialog box

Esc

Display a help topic associatedwith the current field or button.

F1

Display a help topic associatedwith the current window.

Shift+F1


1-6

Administrator mode:

To PressMake the menu bar active F10 or AltSelect the next or previouscommand on the menu orsubmenu

Down Arrow or Up Arrow (with the menu or submenudisplayed)

Select the menu to the left orright, or, with a submenu visible,switch between the main menuand the submenu

Left Arrow or Right Arrow

Select the first or last commandon the menu or submenu

Home or End

Close the visible menu andsubmenu at the same time

Alt

Close the visible menu, or, witha submenu visible, close thesubmenu only

Esc

Note: You can select any menu command on the menu bar with the keyboard. Press Alt to select themenu bar. Press the letter that is underlined in the menu name that contains the command youwant. In the menu that appears, press the letter underlined in the command name that you want.

Getting Started

1-7

Get Help

Open Help in Administrator Mode

To open the Renalog RM Help System from the menu bar in Administrator mode, follow these steps:

1. In Administrator mode, select Help (Alt+H) from the menu bar.

2. Select Contents and Index from the Help menu.

The Help Topics: Renalog RM Help window is displayed.

Find a Topic in Help

Use one of the following to find a help topic:

Select the Contents tab to browse through topics by category.

Select the Index tab to see a list of index entries: either type the word you're looking for or scrollthrough the list.

Select the Find tab to search for words or phrases that may be contained in a Help topic.


1-8

Open Help in Technician Mode

1. Press F1 to display a topic associated with the current field or button.

–or–

Press Shift+F1 to display a topic associated with the current window.

The help topic for the current window or field is displayed.

2. Use the up and down arrow keys to scroll up and down the help topic.

3. To view more information about a related topic, press the Tab key to highlight the topic you wantand press Enter.

Copy Information from a Help Topic

1. In the help topic window, select Copy (Ctrl+C) from the Edit menu (Alt+E).

2. In the document where you want the information to appear, click the place where you want to putthe information.

3. Select Paste (Ctrl+V) from the Edit menu (Alt+E).

Getting Started

1-9

Print a Help Topic

1. In the help topic you want to print, select the Print (Alt+P) button.

The Windows Print dialog box appears.

2. Press Enter to print the topic.

You can print a group of related topics by highlighting a book in the Help Contents and thenselecting Print.

Use the Find Tab

Search for Words in a Help File

1. In Help, press the Tab key until the Contents tab is highlighted with a dotted line, then press theright arrow key twice to highlight the Find tab.

Note: If this is the first time you've opened the Find tab, follow the instructions on your screen tocompile a word list.

The Find tab is displayed with a list of words.

2. In the first text box, type the word(s) you want to find. Matching words appear in the list below thetext box.

3. Press the Tab key until the list of matching words is highlighted, then highlight the word(s) youwant to look for using the up and down arrow keys, and press Spacebar to select them.


1-10

4. Press the Tab key to move to the bottom list box, select the title you want to view using the up anddown arrow keys and press Enter to display the topic.

Note: The text of each topic found contains the word(s) you looked for, even if the word(s) are not inthe topic title.

If you want to look for more than one word, separate them with spaces in the first text box.

When you look for hyphenated words, be sure to type the hyphen.

To set specific search criteria, select Options (Alt+O).

Search for a Phrase in a Help File

1. In Help, select the Find tab, and then select Options (Alt+O).

2. Select The Words You Typed In Exact Order by using the up and down arrow keys to highlightit, and then click Enter.

If this option is unavailable, recreate the word list by selecting Rebuild (Alt+R) on the Find tab andthen choosing Customize Search Capabilities. Make sure Include Phrase Searching is checked.

3. In the text box type the words you want to look for. Topics that contain the phrase you specifyappear in the bottom list box.

4. Select a title and press Enter to display the topic.

Note that the text of each topic found contains the word(s) you looked for, even if the word(s) arenot in the topic title.

Mark a Topic as Relevant to a Search

1. In Help, search for words or phrases in the Help file.

2. In the bottom list box, highlight the topic titles containing the information you are looking for andpress Spacebar to check the boxes.

If this option is unavailable, recreate the word list by selecting Rebuild (Alt+R) and then choosingCustomize Search Capabilities. Make sure Support Similarity Searches is checked.

Note: The topics you mark as relevant will be used when you select the Find Similar button.

Find Similar Topics

1. In Help, search for words or phrases in the Help file.

2. In the bottom list box, highlight the topic titles containing the information you are looking for andpress Spacebar to check the boxes.

3. Select Find Similar (Alt+M).

If this option is unavailable, recreate the word list by selecting Rebuild (Alt+R) and then choosingCustomize Search Capabilities. Make sure Support Similarity Searches is checked.

4. Press the Tab key to move to the bottom list box, select the title you want to view using the up anddown arrow keys and press Enter to display the topic.

Note: You can search for similar topics only if you have marked topics as relevant.

2-1

2 Startup SequenceYour program administrator sets the windows that are displayed during the startup sequence in theconfiguration settings in the Administrator module. See Set Up Startup/Shutdown Information on page10-7 in the Using the Administrator Module section of this manual.

Note: Throughout this manual, whenever Renatron appears, it refers to all Renatron models. Sectionsreferring to automatic functions only apply to Renatron II or Renatron II 100 series models.

Follow these steps to go through the startup sequence.

1. Verify that the Calibration Cell is attached to the Renatron.

2. Turn on the water supply and check static water pressure reading and record it (should be between20-55 psi or 1.38-3.79 bars).

3. Verify that there is sufficient Renalin Solution in the container to reprocess the dialyzer that isinstalled on the Renatron and that the Renalin Solution is not expired. Approximately 2" of RenalinSolution is required. Verify that the uptake hose is connected to the container.

4. Turn the power on to the components in the following order: Printers

Monitor

Computer

Interface modules

Renatrons

Note: You can use a surge protected, multiple switch power strip with a single switch to powereverything on at once.

5. If the Active Renatron warning window is displayed, select Clear Active Renatron to display theClear Active Renatron window.


2-2

The Clear Active Renatron window is displayed.

Caution: If your PC shuts down due to a power failure or similar occurrence, investigate the statusof each Renatron to determine if you want to continue or restart the startup sequence.

If both the PC and Renatrons shut down, you will need to clear all active Renatrons whenyou restart the startup sequence.

If you clear a Renatron in this instance, none of the automatic data retrieval processeswill be enabled.

6. Select the buttons corresponding to the Renatrons you want to reset to Ready for Use by pressingthe Tab key to highlight it and Spacebar to select it.

7. Select Next to proceed to the next step in the startup sequence.

Startup Sequence

2-3

The Renalin Verification warning window is displayed only if Renalin containers need attention.

8. Select Connect to display the Renalin Verification connection window if your programadministrator enabled it to record the connection information associated with each new or existingRenalin container attached to a Renatron.

The Renalin Verification connection window is displayed with the Renatron status, Renalincontainer status, and expiration dates for active Renatrons if your program administrator enabled it.

9. Select the button corresponding to the Renatron connected to the Renalin container you want toadjust to display the Renalin Connection window.


2-4

10. In the Renalin Connection window, enter the container number in the Container field or scan thebarcode on the Renalin container label.

11. Enter the date you diluted the Renalin for the selected Renatron in the Dilution Date field. Thisfield is disabled if the selected Renatron is using Renalin 100.

12. If necessary, edit the date you connected the Renalin container to the selected Renatron in theConnect Date field.

13. Select Accept to accept the changes and return to the Renalin Verification window.

14. Repeat steps 9-13 for all Renatrons requiring Renalin attention.


Startup Sequence

2-5

The Service Clean/Rinse Procedure (Rinse Mode) window is displayed if your programadministrator enabled it and you performed a service cleaning/rinse procedure during the previousshutdown sequence. For more information on performing the Service Clean/Rinse procedure, referto the Renatron Instruction Manual.

16. Select the buttons corresponding to the Renatrons you want to rinse the cleaning solution from bypressing the Tab key to highlight it and Spacebar to select it.

The status of any Renatron you cleaned with cleaning solution during the last shutdown sequenceshould display Service Cleaning.

17. Verify that Rinsed is displayed in the Method drop-down list box to indicate that you have rinsedthe cleaning solution from the selected Renatron.

18. Select Next to save the settings and update the status of the selected Renatrons to Waiting forSanitize and proceed to the next step in the startup sequence.

The Sanitize Renatron window is displayed if your program administrator enabled it.


2-6

19. Select the buttons corresponding to the Renatrons you want to sanitize at startup by pressing theTab key to highlight it and Spacebar to select it.

20. Select the method of sanitizing as follows: 10MIN Dwell – (Default) Select this to expose the machine’s fluid pathways to Proportioned

Renalin Solution for a minimum of ten minutes.

Caution: You should select 6HR Dwell only if you do not plan to use the selected Renatron thesame day.

6HR Dwell – Select this to expose the machine’s fluid pathways to Proportioned RenalinSolution for a minimum of six hours.

21. Select Next to save the settings and update the status of the selected Renatrons and proceed to thenext step in the startup sequence.

The Startup Calibration window is displayed.

22. Select Automatic or Manual.

Startup Sequence

2-7

If you selected Automatic, the Automatic Calibration window is displayed. Go to step 23 in thisprocedure.

If you selected Manual, the Manual Calibration window is displayed. Proceed to step 28 formanual calibration instructions.

23. When green light is lit on interface module, scan the barcode label on the calibration cell.

24. Scan your authentication label.

25. Scan the barcode label on the Renatron.

26. Press the START PROCESS button on the Renatrons you are calibrating.

The Renatron processes the calibration cell and displays the PROCESS COMPLETE in thePROGRAM STEP display window when it is finished.

27. Press the RESET button on the Renatrons you have calibrated to record the information in thedatabase.


2-8

28. Select the buttons corresponding to the Renatrons you want to calibrate at startup by pressing theTab key to highlight it and Spacebar to select it.

29. Enter the volume indicated on the calibration cell used to calibrate the selected Renatron in theCalibration Cell Volume field.

30. Select the buttons corresponding to the Renatrons you verified calibration for.

31. Enter the current volume from the calibration result of the selected Renatron in the CurrentVolume field.

32. If necessary, edit the date and time that the calibration cell was calibrated in the Date/TimeCalibrated field.


The Water Verifications window is displayed if your program administrator enabled it.

34. Enter the static water pressure from the in-line pressure gauge before you turned on the Renatron inthe Static Water Pressure field. It should be no more than 55 psi (3.79 bars).

35. Enter the dynamic water pressure you recorded from the water supply gauge at machine step 04 inthe Dynamic Water Pressure field. The dynamic water pressure should be between 20-55 psi(1.38-3.79 bars).

36. If necessary, edit the date and time the water pressure was tested in the Date/Time Tested field.


Startup Sequence

2-9

The Water Cultures list window is displayed if your program administrator enabled it.

38. Enter the site where the specimen was taken in the Location field. For example, Renatron 3, waterroom, etc.

39. Enter the results of the water culture test in the Results field.

40. Enter the date the test was performed in the Tested Date/Time field.

41. Select the culture that was tested for from the Type drop-down list box.

42. Select Save to save the water culture results to the database.

43. Select New to add a new water culture record.

44. Repeat steps 38-43 in this procedure until you have entered all the results.


The Dialyzer Verification window is displayed.


2-10

46. View the dialyzers listed on the window and attend to them as necessary.

The statuses are as follows: Precleaned Dialyzers – Dialyzers that have been run in preclean mode but has not been

processed.

Expired Dialyzers – Dialyzers that have reached their preset shelf life.

Dialyzers Not Processed – Dialyzers that have been assigned a barcode, but have not beenprocessed.

47. Select Next to finish the startup sequence.

3-1

3 Shutdo wn SequenceYour program administrator sets the windows that are displayed during the shutdown sequence in theconfiguration settings in the Administrator module. See Set Up Startup/Shutdown Information on page10-7 in the Using the Administrator Module section of this manual.

Follow these steps to go through the shutdown sequence for the end of the day.

1. If the Active Renatron warning window is displayed, select Clear Active Renatron to display theClear Active Renatron window.

The Clear Active Renatron window is displayed.

2. Select the buttons corresponding to the Renatrons you want to clear by pressing the Tab key tohighlight it and Spacebar to select it.

3. Select Next to proceed to the next step in the shutdown sequence.


3-2

The Dialyzer Verification window is displayed.


The statuses are as follows: Precleaned Dialyzers – Dialyzers that have been run in preclean mode but has not been

processed.

Expired Dialyzers – Dialyzers that have reached their preset shelf life.

Dialyzers Not Processed – Dialyzers that have been assigned a barcode, but have not beenprocessed.


The Service Clean/Rinse Procedure (Clean Mode) window is displayed if your programadministrator enabled it. For more information on performing the Service Clean/Rinse procedure,refer to the Renatron Instruction Manual.

Shutdown Sequence

3-3

6. Select the buttons corresponding to the Renatrons you want to perform the service cleaningprocedure on.

7. Verify that Cleaned is displayed in the Method drop-down list box to indicate that you have addedthe cleaning solution to the selected Renatrons. This sets the status to Service Cleaning when youselect Next.

8. If necessary, edit the date and time that you performed the service clean procedure on the selectedRenatron, or accept the current date and time.

9. Select Next to save the settings and update the status of the selected Renatrons to Service Cleaningand proceed to the next step in the shutdown sequence.

The Sanitize Renatron window is displayed.

10. Select the buttons corresponding to the Renatrons you want to sanitize that do not currently have astatus of Service Cleaning.

11. Select the method of sanitizing as follows: 6HR Dwell – (Default) Select this to expose the machine’s fluid pathways to Proportioned

Renalin Solution for a time consistent with the disinfection time indicated in the Renalin ColdSterilant labeling. You should select this only if you do not plan to use the selected Renatron thesame day.

10MIN Dwell – Select this to expose the machine’s fluid pathways to Proportioned RenalinSolution for a minimum of ten minutes.

12. Select Next to save the settings and update the status of the selected Renatrons and proceed to thenext step in the shutdown sequence.


3-4

Renalog RM displays the Reminder window.

13. Wipe down all exterior surfaces with 1% Renalin Solution or full-strength Actril for surfacedisinfection.


Renalog RM displays the backup warning window.

15. Select Backup to back up your system.

Note: Be sure to use the appropriate backup medium. Minntech recommends a ZIP disk to back up yourdata. When using a ZIP disk, the disk is ejected from the drive automatically when the backup iscomplete.

16. Select Done to proceed to the Login window.

17. Select cancel at the Login window to fully exit the program.

4-1

4 Reprocess DialyzersThe Dialyzers menu allows you to perform all the reprocessing functions: automatically or manuallyreprocess dialyzers, clear active Renatrons, assign dry packs, reassign dialyzers, set up to preprocessdialyzers, manually fail dialyzers, view information about selected dialyzers, and reactivate previouslyfailed dialyzers.

Automatically Reprocess Dialyzers

To automatically reprocess dialyzers connected to your Renatrons, follow these steps:

Note: To use the Semi-Automatic Reprocessing function, there must be at least one available Renatronwith a status of Ready for Use.

Note: Automatic reprocessing can only be performed on Renatron II and/or Renatron II 100 Seriessystems.

1. Make sure you have gone through the complete Startup Sequence, if it was enabled by your programadministrator.

2. Make sure you have installed a dialyzer on a Renatron.

3. In Technician mode, select Dialyzer to display the Reprocessing Menu.

4. Select Process Dialyzers.


4-2

The Process Dialyzers menu is displayed.

5. Select Automatic Reprocessing.

The Automatic Reprocessing window is displayed.

6. When green light is lit on interface module, scan the barcode label on the dialyzer to be reprocessed.


8. Scan the barcode label on the Renatron for the cycle that is to be run as follows: To select a complete reprocessing cycle, scan the Renatron serial number barcode label on the

Renatron. After the third label is scanned, the computer automatically sets the appropriateinformation for this dialyzer.

To select the pre-clean option, scan the barcode labeled Pre-clean instead of the Renatron serialnumber barcode label.

Reprocess Dialyzers

4-3

Note: The labels may be scanned in any order. Once scanned Renalog RM displays the patient ID, thestatus of the Renatron, and the dialyzer number for each Renatron.

9. Press the START PROCESS button.

10. If a VOLUME FAIL or PRESSURE FAIL message appears, refer to the Renatron InstructionManual for additional instructions. Pressing the RESET button will fail the dialyzer and print theappropriate failed dialyzer label.

11. When the process complete message is displayed, press the RESET button. The PROGRAMSTEP display will indicate step 98 until the labels are printed.

12. Select Quit or press F10 to stop automatic reprocessing. Select Yes to stop automatic reprocessingwhen the system prompts you.

Reprocess Dialyzers with the Semi-Automatic Option

To reprocess dialyzers with the semi-automatic option, follow these steps:

Note: To use the Semi-Automatic Reprocessing function, there must be at least one available Renatronwith a status of Ready for Use.





4-4


4. Select Automatic Reprocessing.

The Automatic Reprocessing window is displayed.

5. Select Semi-Automatic or press F6.

6. Enter your user ID and password if the system prompts you to do so. Select OK to continue.

Reprocess Dialyzers

4-5

The Semi-Automatic Reprocessing list window is displayed with a list of dialyzers that areavailable for reprocessing.

7. Highlight the row with the patient name and dialyzer you want to reprocess and double-click the leftmouse button or press Enter.

If you need to search for the patient’s last name, type the first few letters of the patient’s last namein the Search field. Renalog RM scrolls down the list to the first matching name. Use theBackspace key to clear one letter at a time to edit your search. The list will continue to scroll to theclosest match.

Caution: When using search, do not press Enter until you have highlighted the record you want toopen.

The Semi-Automatic Reprocessing edit window is displayed with the Reprocess After Use checkbox selected.


4-6

8. Press Spacebar to check the Preclean check box to preclean the dialyzer if desired.

–or–

Press the Tab key once and press Spacebar to check the Reprocess Without Use check box toreprocess the selected dialyzer without incrementing the use number.

–or–

Accept the default selection of the Reprocess After Use check box to reprocess the selecteddialyzer after it has been used.

9. Select the port number of the Renatron from the Renatron Number drop-down list box.

10. Select Accept to save the settings you entered and return to the Automatic Reprocessing window.

11. If a VOLUME FAIL or PRESSURE FAIL message appears, refer to the Renatron InstructionManual for additional instructions. Pressing the RESET button will fail the dialyzer and print theappropriate failed dialyzer label.

12. When the process complete message is displayed, press the RESET button. The PROGRAMSTEP display will indicate step 98 until the labels are printed.

Manually Reprocess Dialyzers

To manually reprocess a dialyzer on a Renatron, follow these steps:





Reprocess Dialyzers

4-7

4. Select Manual Reprocessing.

5. Enter your user ID and password when the system prompts you to do so. Select OK to continue.

The Manual Reprocessing list window is displayed with a list of dialyzers available forreprocessing.

6. Highlight the row with the patient name and dialyzer you want to reprocess and double-click the leftmouse button or press Enter.




4-8

The Manual Reprocessing edit window is displayed with the Reprocess After Use check boxselected.

7. Press Spacebar to check the Preprocess check box to preprocess the selected dialyzer.

–or–

Press the Tab key once and press Spacebar to check the Reprocess Without Use check box toreprocess the selected dialyzer without incrementing the use number.

–or–

Accept the default selection of the Reprocess After Use check box to reprocess the selecteddialyzer after it has been used.

8. Enter the date and time the selected dialyzer was reprocessed in the Date of Reprocess field.

9. Select the number of the Renatron used to reprocess the selected dialyzer from the RenatronNumber drop-down list box.

10. Select the container number of the Renalin container used to reprocess the dialyzer from theContainer drop-down list box.

11. In the Current Volume field, enter the current volume of the selected dialyzer as indicated by theRenatron.

12. Select Yes from the Did this Dialyzer Fail? Drop-down list box if the current dialyzer failed.

13. Select Accept to save the settings you entered.

If you indicated that the dialyzer failed, the Manual Reprocessing fail code list window isdisplayed.

Reprocess Dialyzers

4-9

14. Highlight the fail code you want to use and double-click or press Enter.

Caution: If you select Exit Without a Failure, Renalog RM will return to the ManualReprocessing edit window. Select No from the Did this Dialyzer Fail? drop-down listbox to continue.

The Manual Reprocessing dialyzer view window is displayed.

If the selected dialyzer failed, it is indicated in red text at the bottom of the screen.

15. Select Accept to accept your entries.

Renalog RM prints the number of failed dialyzer labels selected by the program administrator in theGeneral Setup window.


4-10

Clear Active Renatrons

You should only clear active Renatrons if there was a disconnection between the PC and Renatron, amachine error, a power failure, or if you scanned labels incorrectly.

To clear active Renatrons, follow these steps:




3. Select Clear Active Renatrons.

Reprocess Dialyzers

4-11

The Clear Active Renatrons window is displayed.

4. Select the buttons corresponding to the Renatrons you want to reset to Ready for Use.

5. Select Accept to accept the changes to the Renatrons you checked. The Process Dialyzers Menuwindow is displayed.

Set Up to Preprocess Dialyzers

To set up a dialyzer to be preprocessed, follow these steps:


2. Select Setup to Preprocess.


4-12

The Setup to Preprocess list window is displayed.

3. Highlight the row of the manufacturer and model you want to preprocess and double-click or pressEnter to select it.

The Setup to Preprocess edit window is displayed.

4. Enter the lot number of the dialyzer to be preprocessed in the Lot Number field.

5. Select Accept to save the changes.

A preprocess barcode label for the selected dialyzer is printed.

Reprocess Dialyzers

4-13

6. Affix the label to the dialyzer as displayed below:

7. Process the dialyzer automatically or manually.

Assign Dry Packs

To enter a dry pack into the system, follow these steps:


2. Select Assign Dry Pack.


4-14

The Assign Dry Pack – Manufacturers list window is displayed.

3. Highlight the row of the manufacturer and model you want to assign to a patient and double-click orpress Enter to select it.

The Assign Dry Pack – Patients list window is displayed.

4. Highlight the row of the patient you want to assign the dialyzer to and double-click or press Enterto select it.



Reprocess Dialyzers

4-15

The Assign Dry Pack edit window is displayed.

5. Enter the lot number associated with the dialyzer to be assigned to the patient in the Lot Numberfield.

6. Select Accept to save the changes.

A barcode label for the selected dialyzer is printed.

7. Affix the label to the dialyzer as displayed below:

8. Reprocess the dialyzer either automatically or manually.


4-16

Manually Fail Dialyzers

To manually fail a dialyzer associated with a patient, follow these steps:


2. Select Manual Fail Dialyzers.

The Manual Fail Dialyzer – Dialyzer List window is displayed.

3. Highlight the row with the patient and dialyzer you want to fail and double-click or press Enter toselect it.

Caution: Take care when selecting a dialyzer to fail, as a patient may have more than one dialyzerassigned.

Reprocess Dialyzers

4-17



The Manual Fail Dialyzer Fail Code List window is displayed.

4. Highlight the row with the fail code you want to use and double-click or press Enter.

Renalog RM prompts you asking if the selected dialyzer was just used.

5. Select Yes if the dialyzer was used or No if it was not.


4-18

Renalog RM then displays a message asking you to confirm that you want to fail the selecteddialyzer.

6. Select Yes to fail the dialyzer or No to cancel the manual fail.

Renalog RM prints the number of labels selected by your program administrator.

Reassign Dialyzers

To reassign a dialyzer to a patient, follow these steps:


2. Select Reassign Dialyzers.

Reprocess Dialyzers

4-19

The Reassign Dialyzer – Dialzyer List window is displayed with a list of dialyzers with only zerouses.

3. Highlight the row of the dialyzer number that you want to reassign and double-click or press Enterto select it.



The Reassign Dialyzer – Patient List window is displayed.

4. Highlight the row of the patient you want to reassign the dialyzer to and double-click or press Enterto select it.


4-20

The Reassign Dialyzer view window is displayed.

5. Select Accept to confirm that the correct dialyzer is being reassigned to the correct patient.

The system prints the default number of barcode labels and information labels with the updatedinformation.

6. Affix the new barcode label on top of the old one and cover it with a barcode label protector asdisplayed below. This makes that the permanent identification label for the selected dialyzer.

Reprocess Dialyzers

4-21

7. Affix the new information label on top of the old one as displayed below.

View Dialyzer Information

To view additional information about active dialyzers and associated patients, follow these steps:


2. Select View Dialyzers.

The View Dialyzer list window is displayed.


4-22

3. Highlight the row with the patient and dialyzer you want to view and double-click or press Enter toselect it.



The View Dialyzer view window is displayed.

4. Select Accept to close the window and return to the list to select another dialyzer record to view.

5. Select Cancel to close the window and return to the Reprocessing Menu window.

Reprocess Dialyzers

4-23

Reactivate Dialyzers

To reactivate a dialyzer, follow these steps:


2. Select Reactivate Dialyzers.

3. Enter your user ID and password if the system prompts you to do so. Select OK to continue.

The Reactivate Dialyzer edit window is displayed.

4. Enter the number of the dialyzer you want to reactivate in the Enter Dialyzer Number field.

5. Confirm that information on the screen matches the information on the dialyzer label.

6. Select Accept to accept the settings.

The Reactivate Dialyzer window is displayed.


4-24

7. Select Accept to reactivate the dialyzer.

5-1

5 Work w ith Patient RecordsThe Patients menu allows you to enter, edit, and view patient records.

Enter a New Patient

To enter a new patient record, follow these steps:

1. In Technician mode, select Patients on the navigation bar to display the Patients Menu.

2. Select Enter a New Patient.


The Enter a New Patient window is displayed.


5-2

4. Enter the identifier for the new patient record (up to ten alphanumeric characters) in the Patient IDfield.

5. Enter the first name of the patient in the First Name field.

6. Enter the middle initial of the patient in the Middle Initial field (optional).

7. Enter the last name of the patient in the Last Name field.

8. Select the location associated with the patient from the Location drop-down list box.

9. Select the doctor associated with the patient from the Doctor drop-down list box.

10. Select Accept to save the new patient record.

Edit an Existing Patient Name

To enter a new patient record, follow these steps:


2. Select Edit an Existing Patient Name.


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5-3

The Edit an Existing Patient Name list window is displayed with active patient records.

4. Highlight the row containing the patient you want to edit and double-click or press Enter to selectit.



The Edit an Existing Patient Name edit window is displayed.

5. If needed, edit the first name of the patient in the First Name field.

6. If needed, edit the middle initial of the patient in the Middle Initial field (optional).


5-4

7. If needed, edit the last name of the patient in the Last Name field.

8. If needed, edit the location associated with the patient from the Location drop-down list box.

9. If needed, edit the doctor associated with the patient from the Doctor drop-down list box.

10. Select Accept to save the changes to the patient record.

View a Patient

To view existing patient records, follow these steps:


2. Select View a Patient.

The View a Patient list window is displayed with active patient records.

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5-5

3. Highlight the row containing the patient you want to edit and double-click or press Enter to selectit.



The View a Patient detail window is displayed.

4. Select Another to view return to the View a Patient list window to select another record to view.

5. Select Stop to close the View a Patient window when you have finished viewing patient records.


5-6

6-1

6 Work w ith NotesThe Notes menu allows you to enter, edit, or delete notes.

Enter a New Note

To add a new note, follow these steps:

1. In Technician mode, select Notes on the navigation bar to display the Notes window.

2. Select New.

The Notes edit window is displayed.

3. Enter the subject of the note (up to 25 characters) in the Subject field.


6-2

4. Enter the text of the note in the Comment Description field. This can be up to 1024 characters.

5. Select Accept to save the new note.

Edit an Existing Note

To edit an existing note, follow these steps:


2. Highlight the note you want to edit and double-click the left mouse button, press Enter, or clickOpen.


3. Enter the text of the note in the Comment Description field. This can be up to 1024 characters.

4. Select Accept to save the changes to the note.

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6-3

Delete an Existing Note

To delete an existing note, follow these steps:


2. Highlight the note you want to delete and select Delete.


3. Select Delete to delete the note.


6-4

7-1

7 Work w ith ReportsThe Reports menu allows you to generate all the Renalog RM reports.

Generate Reports

To generate reports, follow these steps:

1. In Technician mode, select Reports on the navigation bar to display the Reports menu.

2. Select the button of the type of report you want to generate (Reuse, Dialyzer, Patient, etc.).

The appropriate list window is displayed.

3. Highlight the row of the report you want to generate and double-click or press Enter to select it.


7-2

For most reports, the Select Search Criteria window is displayed.

See Select Search Criteria on page 7-4 for more information.

View Reports

To view all Renalog RM reports, follow these steps:

1. Generate the report.

The Report Presentation window is displayed.

2. Select the type of file you want to export the report to from the Export Type drop-down list.

3. Press the Page Down key to move to the next page of the report and the Page Up key to move tothe previous page of the report.

4. Select Zoom In to enlarge the image of the report.

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7-3

–or–

Select Zoom Out to make the image smaller.

5. Select Export to export the report to an editable file.

A dialog box specific to the type of file you selected in the Export Type field is displayed.

6. Enter the filename in the File Name field, and any other appropriate information in the fieldsprovided and select OK or Save depending on which type you selected.

7. Select Print to print the report.

8. Select Close to close this window.


7-4

Select Search Criteria

Use this window to select or delete existing saved report selection criteria or create new criteria. TheSelect Search Criteria displays up to twelve previously saved report criteria selections. For example, youcan select the Dialyzer Failure Group by Month report and enter Maximum Uses as the only fail codereason you wish to report on. You can name this version as Maximum Use Failures and save it as asearch criteria name to run at a later date.

Then, anytime you want to rerun this report, just select it from the saved list on the Select SearchCriteria window.

To create search criteria, follow these steps:

1. In the Select Search Criteria window, type the new search criterion name in the text box.

2. Press Enter to save the new search name or highlight an existing report criterion and select OK.

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The Selection Criteria window is displayed.

3. Select the criteria you want to include in the report. See Select Report Criteria below for moreinformation.

To select or delete search criteria, follow these steps:

1. Highlight the search criterion in the Saved Search Criteria Records list box.

2. Select OK to select the criterion

–or–

Select Delete to delete the criterion.


7-6

Select Report Criteria

Use this window to select the criteria you want to include in your report. Not all reports allow you toselect search criteria. If a report allows you to select search criteria, a window is displayed with thespecific search criteria listed in the window.

Note: Items displayed in gray are not available for selection.

To customize a report on the Selection Criteria window, follow these steps:

1. Select the check boxes for the following to include the date filters in the reports: Last Reprocess Date

Patient Activation Date

Patient Deactivation Date

2. Enter the starting date and the ending date for the range you want to report on in each of the Fromand To fields.

3. Select the Use Number check box to include the filter for the report.

4. Enter the lowest number of uses in the From field and the highest number of uses in the To field.

5. Select the Dialyzer Lot Number check box to include the filter for the report.

6. Enter the lot number you want to report on in the Dialyzer Lot Number field.

7. Select the Renalin Lot Number check box to include the filter for the report.

8. Enter the lot number you want to report on in the Renalin Lot Number field.

9. Select the check boxes for the following to include the filters in the reports: Patient ID Number

Dialyzer Number

Failure Code

Doctor

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7-7

Location

10. Select the Select button for each checked check box. Follow the directions for selecting reportdetails.

Select Report Details

To select the criteria you indicated on the Selection Criteria window for the following criteria:

Dialyzer Model

Patient ID Number

Dialyzer Number

Failure Code

Doctor

Location

Follow these steps:

1. Select the appropriate Select button on the Selection Criteria window for the report you aregenerating.

The Report Selection Detail – Selection Mode window is displayed.

2. Select Equal To or Not Equal To to determine if the report you want to generate includes thecriteria in the Selected list or excludes it.

3. Highlight the list items you want to add to the filter and select to add them to the Selected list.

4. To remove items from the Selected list, highlight the items and select .

5. Select OK to save the selections for the selected criteria.


7-8

Reuse Reports

Reprocessing Journal Statistics Report

The Reprocessing Journal Statistics report displays the number of preprocesses, precleans, reprocesseswithout use, reprocesses after use, total cycles, and failed dialyzers within the date range you specify.

To generate the Reprocessing Journal Statistics report, follow these steps:


2. Select Reuse.

The Reuse Reports list window is displayed.

3. Highlight Reprocessing Journal in the list and double-click or press Enter to select it.

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7-9

The Reprocessing Journal Statistics window is displayed.

4. Enter the starting date of the range for the reprocessing journal statistics you want to generate in thereport in the Begin Date Range field.

5. Enter the ending date of the range for the reprocessing journal statistics you want to generate in thereport in the End Date Range field.

6. Select Accept to generate the report.

The report is displayed in the Report Presentation window.

Active Patient Failed Dialyzer Report

This report summarizes the failed dialyzers for active patients by dialyzer number. Only dialyzers that areinactive at the time the report is generated will be included in the report.

You can select the following reporting parameters when the Report Selection Criteria window isdisplayed.

Range of last reprocessing dates

Range of patient activation dates

Range of dialyzer uses

Dialyzer Lot Number

One or more models to include or exclude

One or more patient IDs to include or exclude

One or more dialyzer numbers to include or exclude

One or more fail codes to include or exclude

One or more doctor IDs to include or exclude

One or more location IDs to include or exclude


7-10

Special Attention Dialyzers Report

The Special Attention Dialyzers report displays a list of dialyzers that need attention. These dialyzerseither have a status of Precleaned, Not Processed, or Expired, depending on the criteria you select onthe Special Attention Dialyzers window. If you select All, a separate section is printed for each attentiontype.

To generate the Special Attention Dialyzers report, follow these steps:


2. Select Reuse.


3. Highlight Special Attention Dialyzers in the list and double-click or press Enter to select it.

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7-11

The Special Attention Dialyzers window is displayed.

4. Select the type of attention you want to include in the report from the Type of Attention drop-downlist box.



Preprocessed Dialyzer Average Volume by Model Report

This report summarizes the average volume of preprocessed dialyzers by model number.

To generate the Preprocessed Dialyzer Average Volume by Model report, follow these steps:



7-12

2. Select Reuse.


3. Highlight Preprocessed Dialyzer Average Volume in the list and double-click or press Enter toselect it.

The Preprocessed Dialyzer Average Volume window is displayed.

4. Enter the starting date of the range for the average volume of preprocessed dialyzers you want togenerate in the report in the Start Date Range field.

5. Enter the ending date of the range for the average volume of preprocessed dialyzers you want togenerate in the report in the End Date Range field.



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7-13

Logs

Daily Log

This report lists the time, dialyzer number, patient ID, and patient name for all the dialyzers reprocessedfor the current day at your reprocessing center.

Weekly Log

This report lists the time, dialyzer number, patient ID, and patient name for all the dialyzers reprocessedfor the last seven days at your reprocessing center.

Monthly Log

This report lists the time, dialyzer number, patient ID, and patient name for all the dialyzers reprocessedfor the last 30 days at your reprocessing center.

Dialyzer Reports

To generate dialyzer reports, follow these steps:


2. Select Dialyzers.


7-14

The Dialyzer Reports list window is displayed.

3. Highlight the report you want to generate in the list and double-click or press Enter to select it.

4. Select the appropriate reporting parameters when the Report Selection Criteria window isdisplayed.


Active Dialyzer Summary Group by Month Report

This report summarizes active dialyzer information by month. Only dialyzers that are active at the timethe report is generated can be included in the report.









Daily Log of Dialyzers Processed

This report summarizes the dialyzers processed for each day.



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7-15


Daily Log of Failed Dialyzers

This report summarizes the dialyzers that failed for each day.


Range of last reprocessing dates or failure dates





One or more failure codes to include or exclude



Dialyzer Failure Group by Fail Code Detail by Model Report

This report summarizes dialyzer failures by failure description for each failed dialyzer model number.










Dialyzer Failure Group by Month Report

This report summarizes dialyzer failures by month.






7-16






Dialyzer Failure Group by Month Detail by Model Report

This report summarizes dialyzer failures by calendar month for each failed dialyzer number.










Dialyzer Failure Group by Month Detail by Fail Code Report

This report summarizes dialyzer failures by calendar month for each failure code description.










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7-17

Dialyzer Failure Summary by Fail Code Report

This report summarizes dialyzer failures for each failure code description.










Dialyzer Failure Summary Group by Month Report

This report summarizes dialyzer failures for each month for the selected reporting period.










Dialyzer Model Information Report

This report lists the model number, minimum volume, maximum uses, KUF, program and cost forspecific manufacturer dialyzer models.



Failures Grouped by Use Number Detailed by Fail Code

This report summarizes dialyzer failures for each fail code based on the number of dialyzer uses.


7-18










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7-19

Patient Reports

To generate patient reports, follow these steps:


2. Select Patients.

The Patient Reports list window is displayed.





7-20

Active Patient Active Dialyzer Summary Report

This report summarizes active dialyzer information for reprocessed dialyzers and active patients. Onlydialyzers that are active at the time the report is generated can be included in the report.










Active Patient Detail History of Active Dialyzers Report

This report shows the reprocessing history of active dialyzers for active patients. Only dialyzers that areactive at the time the report is generated can be included in the report.










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Active Patient Detail History of Failed Dialyzers Report

This report shows the reprocessing history of failed dialyzers for active patients. Only dialyzers that areinactive at the time the report is generated can be included in the report.











Active Patient Failed Dialyzer Summary Report

This report summarizes the failed dialyzers for active patients. Only dialyzers that are inactive at the timethe report is generated can be included in the report.












7-22

Active Patient Failures Group by Dialyzer Model Report

This report summarizes the failed dialyzers for active patients grouped by dialyzer model number. Onlydialyzers that are inactive at the time the report is generated can be included in the report.











Active Patient Summary Report

This report lists active patient information.






Inactive Patient Summary Report

This report lists inactive patient information.


Range of patient deactivation dates





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7-23

Inactive Patient Failed Dialyzer Summary Report

This report summarizes the failed dialyzers for inactive patients. Only dialyzers that are inactive at thetime the report is generated can be included in the report.












Inactive Patient Detailed History of Failed Dialyzers Report

This report shows the reprocessing history of failed dialyzers for inactive patients. Only dialyzers that areinactive at the time the report is run can be included in the report.













7-24

Audit Reports

Service Clean Log Report

This report details the service cleaning activities that occurred during the selected date range.

To generate the Service Clean Log report, follow these steps:


2. Select Audit.

The Audit Reports list window is displayed.

3. Highlight Service Clean Log in the list and double-click or press Enter to select it.

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7-25

The Service Clean Log window is displayed.

4. Enter the starting date of the range for the service cleaning statistics you want to generate in thereport in the Start Date Range field.

5. Enter the ending date of the range for the service cleaning statistics you want to generate in thereport in the End Date Range field.

6. Select the Renatrons you want to include in the report in the Select Renatrons list box.




7-26

Sanitize Log Report

This report details the sanitizing activities that occurred during the selected date range.

To generate the Sanitize Log report, follow these steps:


2. Select Audit.


3. Highlight Sanitize Log in the list and double-click or press Enter to select it.

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The Sanitize Log window is displayed.

4. Enter the starting date of the range for the sanitizing statistics you want to generate in the report inthe Start Date Range field.

5. Enter the ending date of the range for the sanitizing statistics you want to generate in the report inthe End Date Range field.





7-28

Calibration Log Report

This report details the calibration verification activities that occurred during the selected date range.

To generate the Calibration Log report, follow these steps:


2. Select Audit.


3. Highlight Calibration Verification Log in the list and double-click or press Enter to select it.

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The Calibration Verification Log window is displayed.

4. Enter the starting date of the range for the calibration statistics you want to generate in the report inthe Start Date Range field.

5. Enter the ending date of the range for the calibration statistics you want to generate in the report inthe End Date Range field.





7-30

Water Culture Log Report

This report details the water culture activities that occurred during the selected date range.

To generate the Water Culture Log report, follow these steps:


2. Select Audit.


3. Highlight Water Culture Log in the list and double-click or press Enter to select it.

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The Water Culture Log window is displayed.

4. Enter the starting date of the range for the water culture statistics you want to generate in the reportin the Start Date Range field.

5. Enter the ending date of the range for the water culture statistics you want to generate in the reportin the End Date Range field.

6. Enter the site where the specimen was taken in the Location field.

7. Select the test that you want to include in the report from the Type drop-down list box.

8. Select the user ID of the technician who performed the water cultures from the User drop-down listbox.




7-32

Renalin Log Report

This report details the Renalin activities that occurred during the selected date range.

To generate the Renalin Log report, follow these steps:


2. Select Audit.


3. Highlight Renalin Log in the list and double-click or press Enter to select it.

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The Renalin Log window is displayed.

4. Enter the starting date of the range for the Renalin statistics you want to generate in the report in theStart Date Range field.

5. Enter the ending date of the range for the Renalin statistics you want to generate in the report in theEnd Date Range field.

6. Enter the Renalin lot number that you want to include in the report in the Lot Number field.

7. Select the user ID you want to include in the report from the User drop-down list box.




7-34

Renalin Adjustments Report

This report details the Renalin adjustment activities that occurred during the selected date range for theselected containers.

To generate the Renalin Adjustments report, follow these steps:


2. Select Audit.


3. Highlight Renalin Adjustments in the list and double-click or press Enter to select it.

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The Renalin Adjustments window is displayed.

4. Enter the starting date of the range for the Renalin statistics you want to generate in the report in theStart Date Range field.

5. Enter the ending date of the range for the Renalin statistics you want to generate in the report in theEnd Date Range field.

6. Select the number of the Renalin container adjusted you want to include in the report from theContainer list box.




7-36

Water Pressure Log

This report details the water pressure activities that occurred during the selected date range.

To generate the Water Pressure Log report, follow these steps:


2. Select Audit.


3. Highlight Water Pressure Log in the list and double-click or press Enter to select it.

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The Water Pressure Log window is displayed.

4. Enter the starting date of the range for the water pressure statistics you want to generate in the reportin the Start Date Range field.

5. Enter the ending date of the range for the water pressure statistics you want to generate in the reportin the End Date Range field.



Renalin Audit

This report summarizes the Renalin Usage transactions for the specified Renalin Lot Number.

You can select the following reporting parameter when the Report Selection Criteria window isdisplayed.

Renalin Lot Number


7-38

Technician Audit

This report details the technician activities that occurred during the selected date range for the specificreport criteria.

To generate the Technician Audit report, follow these steps:


2. Select Audit.


3. Highlight Technician Audit in the list and double-click or press Enter to select it.

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The Technician Audit window is displayed.

4. Select the Transaction Dates check box to include a date range for technician activity in the report

5. Enter the starting date and the ending date for the range you want to report on in each of the Fromand To fields.

6. Select the Renalin Lot Number check box to include the Renalin lot number in the report.

7. Enter the lot number of Renalin that was used in the Renalin Lot Number field.

8. Select the Technicians check box to include or exclude specific technicians on the report. SeeSelect Report Details on page 7-7 for specific instructions.

9. Select the Process/Transaction Types check box to include or exclude specific process andtransaction types on the report. See Select Report Details on page 7-7 for specific instructions.

10. Select the Renatrons check box to include or exclude specific Renatrons on the report. See SelectReport Details on page 7-7 for specific instructions.

11. Select the Dialyzer Number check box to include or exclude specific dialyzers on the report. SeeSelect Report Details on page 7-7 for specific instructions.

12. Select the Location check box to include or exclude specific reprocessing locations on the report.See Select Report Details on page 7-7 for specific instructions.

13. Select the Select button for each checked check box. Follow the directions for selecting reportdetails.

14. Select Save to save the selection criteria only.

–or–

Select Accept to save the selection criteria and generate the report.



7-40

Graphs

To generate graphical reports, follow these steps:


2. Select Graphs.

The Graphs list window is displayed.




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Number of Failures per Fail Code Graph

This graph shows the dialyzer failures by failure code.

Number of Failures per Fail Code

05

10152025303540

Volume Pressure Max Uses PatientsArchived

Fail Code

Dia

lyze

rs











7-42

Dialyzers Reprocessed per Month Graph

This graph shows the number of dialyzer reprocesses completed each month for the specified reportingperiod.

Dialyzers Reprocessed per Month

0

10

20

30

40

50

60

70

80

90

100

Month

Rep

roce

sses









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Dialyzers Reprocessed vs. Used Graph

This graph shows the average number of dialyzer uses and reprocesses for each dialyzer model includedin the report. Only dialyzers that are active at the time the report is generated are included in the graph.

Dialyzers Reprocessed vs Used

0

5

10

15

20

25

CA-100

CA-150

CA-175

Primus-

2000

Primus-

1350

Primus-

1000

Model

Average Num

ber

UsedReprocessed










7-44

Percentage of Failures per Number of Uses Graph

This graph shows the dialyzer failure percentages by the number of dialyzer uses.

Percentage of Failures per Number of Uses

0

5

10

15

20

25

30

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Number of Uses

Perc

enta

ge o

f Fai

lure

s










Work with Reports

7-45

Model Performance - Percentage Failure per Number of Uses Graph

This graph shows the dialyzer failure percentages by the number of dialyzer uses for each dialyzer modelincluded in the report.

CA-175

Primus-1000

Primus-1350

Primus-2000

1

510

1520

25+

0

5

10

15

20

25

30

35

40

Percent Failure

Model

Uses

Model Performance - % Failure per Number of Uses











7-46

Miscellaneous Reports

To generate miscellaneous reports, follow these steps:


2. Select Miscellaneous.

The Miscellaneous Reports list window is displayed.



Work with Reports

7-47

Failure Description List Report

This report lists the failure code descriptions.

Application Settings Report

This report lists general, startup, and shutdown settings for your Renalog RM system.

Dialyzer Model Information Report

This report lists the model number, minimum volume, maximum uses, KUF, program and cost forspecific manufacturer dialyzer models.

You can select the following reporting parameter when the Report Selection Criteria window isdisplayed.



7-48

8-1

8 Print Ne w LabelsThe Print New Label menu allows you to print information, barcode, authentication, calibration cell, andfailed dialyzer labels.

Print New Information Labels

To print a new information label for a specific dialyzer and patient, follow these steps:

1. In Technician mode, select Print New Label on the navigation bar to display the Print New Labelmenu.

2. Select Information Label.


8-2

The Print New Information Label list window is displayed with active patient records.

3. Select the row with the patient name and dialyzer you want to print an information label for anddouble-click the left mouse button or press Enter.


Caution: When using search, do not press Enter until you have highlighted the record you want toprint.

Print New Barcode Labels

To print a new barcode label for a specific dialyzer and patient, follow these steps:


Print New Labels

8-3

2. Select Barcode Label.

The Print New Barcode Label list window is displayed with active patient records.

3. Select the row with the patient name and dialyzer you want to print a barcode label for and double-click the left mouse button or press Enter.


Caution: When using search, do not press Enter until you have highlighted the record you want toprint


8-4

Print New Authentication Labels

To reprint your own authentication label, follow these steps:


2. Select Authentication Label.

The Print New Authentication Label window is displayed.

3. Enter your user ID in the User ID field.

4. Enter your password in the Password field.

5. Select Print to print the new authentication label.

Print New Labels

8-5

Print New Calibration Cell Labels

To print a barcode label for a specific calibration cell, follow these steps:


2. Select Calibration Cell Label.

The Print New Calibration Cell window is displayed.

3. Select the number of the calibration cell you want to print a calibration cell label for from theCalibration Cell Number drop-down list box.

4. Select Print to print the new calibration cell label.


8-6

Print Failed Dialyzer Labels

Use this screen to select the information you want to print on the failed dialyzer label.


2. Select Failed Dialyzers.

The Print Failed Dialyzer Label list window is displayed with a list of failed dialyzers.

3. Enter the search criteria as follows: To search for a patient name associated with the failed dialyzer, enter the name in the in the

Last Name field.

To search for dialyzers that failed within a specific date range, enter the starting date of therange in the Fail Date Range field, and enter the ending date of the range in the Through field.

Print New Labels

8-7

4. Select Retrieve to display a list of failed dialyzers reflecting the search criteria.

Note: If you want to list all the failed dialyzers, leave the search criteria fields blank and selectRetrieve.

5. Select the row with the patient name and dialyzer you want to print a failed dialyzer label for anddouble-click the left mouse button or press Enter.


8-8

9-1

9 Perform Daily Care TasksThe Daily Care menu allows you to perform all the daily care functions in Renalog RM service cleaningprocedure, sanitize Renatrons, verify calibration, verify water pressure, set Renatrons out for service,record water culture test results, verify Renalin, verify dialyzers, and back up the database.

Perform the Service Clean/Rinse Procedure

The Service Clean/Rinse function of Renalog RM allows you to document the Service Clean/Rinseprocedure as defined in the Renatron Instruction Manual.

To document the Service Clean/Rinse procedure in Renalog RM, follow these steps:

1. During the Service Clean/Rinse dwell time, in Technician mode, select Daily Care on thenavigation bar to display the Daily Care menu.

2. Select Service Clean/Rinse Procedure.


9-2

The Service Clean/Rinse Procedure window is displayed.


4. Select Cleaned from the Method drop-down list box to indicate that you have added the cleaningsolution to the selected Renatron. This sets the status to Service Cleaning when you select Accept.

5. Select Accept to save the settings and update the status of the selected Renatrons to ServiceCleaning.

6. Upon completion of the Service Clean/Rinse procedure, in Technician mode, select Daily Care onthe navigation bar to display the Daily Care menu.

7. Select Service Clean/Rinse Procedure.

Perform Daily Care Tasks

9-3

The Service Clean/Rinse Procedure window is displayed.


9. Select Rinsed from the Method drop-down list box to indicate that you have rinsed the cleaningsolution from the selected Renatron. This sets the status to Waiting for Sanitize when you selectAccept.

10. Select Accept to save the settings and update the status of the selected Renatrons to Waiting forSanitize.


9-4

Sanitize Renatrons

The Renatron must be sanitized in accordance with the Renatron Instruction Manual.

Use the following steps to document the sanitization of Renatrons:

1. In Technician mode, select Daily Care on the navigation bar to display the Daily Care menu.

2. Select Sanitize Renatron.

The Sanitize Renatron window is displayed.

3. Select the buttons corresponding to the Renatrons you want to sanitize.


9-5

4. Select the method of sanitizing as follows: 6HR Dwell – Select this to expose the machine’s fluid pathways to Proportioned Renalin

Solution for a minimum of six hours.

10MIN Dwell – Select this to expose the machine’s fluid pathways to Proportioned RenalinSolution for a minimum of ten minutes. .

5. Select Accept to save the settings and update the status of the selected Renatrons to Sanitize.

Automatically Verify Renatron Calibration

To automatically verify the Renatron calibration, follow these steps:


2. Select Calibration.


9-6


3. Select Automatic.

The Automatic Calibration window is displayed.

4. When green light is lit on interface module, scan the barcode label on the calibration cell.


6. Scan the barcode label on the Renatron.

Note: The labels may be scanned in any order.

7. Press the START PROCESS button on the Renatrons you are calibrating.

The Renatron processes the calibration cell and illuminates the PROCESS COMPLETE messagewhen it is finished.

8. Press the RESET button on the Renatrons to record the information in the database.


9-7

9. Select Close to close the Automatic Calibration window when you have finished viewing thecalibration.

Note: If the calibration fails, refer to your Renatron Instruction Manual for details on calibrating themachine.

Manually Verify Renatron Calibration

To manually verify the calibration of Renatrons, follow these steps:


2. Select Calibration.


3. Select Manual.


9-8

The Manual Calibration window is displayed.

4. Select the buttons corresponding to the Renatrons you verified calibration for.

5. Enter the calibration cell volume for calibration cell used to calibrate the selected Renatron in theCal Cell Volume field.

6. Enter the current volume from the calibration result of the selected Renatron in the CurrentVolume field.

7. Enter the date and time that the calibration cell was calibrated in the Date/Time Calibrated field.

8. Select Accept to save the settings and update the status of the selected Renatrons.

Note: If the calibration fails, refer to your Renatron Instruction Manual for details on calibrating themachine.


9-9

Verify Water Pressure

To verify the water pressures, follow these steps:


2. Select Water Verifications.

The Water Verifications window is displayed.

3. Enter the static water pressure you recorded from the in-line pressure gauge before you turned onthe Renatron in the Static Water Pressure field. It should be 20-55 psi (1.38-3.79 bars).

4. Enter the dynamic water pressure you recorded from the in-line pressure gauge at machine step 04in the Dynamic Water Pressure field. It should be 20-55 psi (1.38-3.79 bars).

5. Enter the date and time you tested the water pressure in the Date/Time Tested field.6. Select Accept to save the settings for the water verifications.


9-10

Set Renatrons Out for Service

To indicate that specific Renatrons are out for service, follow these steps:

1. In Technician mode, select Daily Care on the navigation bar to display the Daily Care window.

2. Select Renatron Out for Service.

The Renatron Out for Service window is displayed.

3. Select the buttons corresponding to the Renatrons you want to indicate is out for service.

4. Select Accept to save the settings and update the status of the selected Renatrons to Out forService.

To return a Renatron to active status, refer to Renatron Numbers on page 10-6.


9-11

Record Water Cultures

To edit an existing water culture record or to create a new one, follow these steps:


2. Select Water Cultures.

The Water Cultures list window is displayed.

3. Select New to add a new water culture record.

–or–

Highlight the water culture record you want to edit and double-click the left mouse button, pressEnter, or click Open.


9-12

The Water Cultures edit window is displayed.

4. Enter the site where the specimen was taken in the Location field, For example, Renatron 3, waterroom, etc.

5. Enter the results of the water test in the Results field.

6. Enter the date the test was performed in the Tested Date field.

7. Select the type of test that was done from the Type drop-down list box.

8. Select Done to save the settings for the water cultures.

Document Renalin Verification

Use the following steps to document and track Renalin information:



9-13

2. Select Renalin Verification.

The Renalin Verification window is displayed with the Renatron status, Renalin container status,and expiration dates for active Renatrons.

3. Select the button corresponding to the Renatron connected to the Renalin container you want toadjust to display the Renalin Connection window.

4. In the Renalin Connection window, enter the container number in the Container field or scan thebarcode on the Renalin container label.

5. Enter the date you diluted the Renalin for the selected Renatron in the Dilution Date field. Thisfield is disabled if the selected Renatron is using Renalin 100.

6. If necessary, edit the date you connected the Renalin container to the selected Renatron in theConnect Date field.

7. Select Accept to accept the changes and return to the Renalin Verification window.8. Repeat steps 3-7 for all Renatrons requiring Renalin attention.


9-14

Document Renalin Container Adjustments

To document your Renalin container adjustments, follow these steps:


2. Select Renalin Adjustments.

The Renalin Adjustment window is displayed.

3. Select the Renatron number attached to the container you wish to adjust from the Renatron drop-down list box. Once a Renatron has been selected, the Container field is automatically filled in.

4. Enter the amount of the decrease in Renalin in milliliters in the Adjustment (Milliliters) field.

5. Enter the description of the adjustment of up to 25 characters in the Adjustment Reason field.

6. Select Save to save the adjustment.


9-15

Verify Dialyzers

To verify that no dialyzers need further attention, follow these steps:


2. Select Dialyzer Verification.

The Dialyzer Verification Screen window is displayed.


4. Select Close to close the Dialyzer Verification Screen window and return to the Daily Care menu.


9-16

Back Up the Database

To back up the database, follow these steps:


2. Select Backup Database.

The Backup Database window is displayed.

3. Select Backup to back up the database file to the selected drive displayed in the backup path.


10-1

10 Using th e Administrator ModuleThe Administrator module provides tools and utilities to configure and manage program performance.

Set Up Configuration

The Setup menu allows you to set up general program information, export and backup information, failcodes, Renatron numbers, and configure the Startup and Shutdown sequences.

General Setup

To set up the general configuration for Renalog RM, follow these steps:

1. In Administrator mode, select Setup from the menu bar.

2. Select Configuration Information from the Setup menu.

3. Select General Setup from the Configuration Information submenu.

The General Setup window is displayed.

Note: The center name can only be entered when you install Renalog RM.

4. Enter the failure percent for the dialyzers in your center in the Failure Percent field. The acceptablerange is 80%-95%.


10-2

5. Enter the number of labels you want to print for each reprocessing job in the Number of Labels(processed) field.

6. Enter the number of labels you want to print for each failed dialyzer in the Number of Labels(failed) field.

7. Select the program you want on the Renatron for low-flux from the Low Flux Program drop-downlist box as follows:

CH – Select this for mid-range/high-efficiency, and Hemophan type dialyzers with a KUF of 8-15

00 – Select this for low flux dialyzers with a KUF of less than 8

8. Enter the number of days until your dialyzers expire in the Days Until Dialyzers Expire field.

9. Enter the default volume for calibration cells in the Default Cal Cell Volume field.

10. Select the type of pressure measurement you use (PSI or BARS) from the Pressure Measurementdrop-down list box.

11. Select the Lock Out Other Apps check box to display only the Technician Module screens when auser logs into Technician mode. All other non-Renalog RM programs will be unavailable while youare running Renalog RM in Technician mode.

12. Select the communications port on your computer that interface module 1 is connected to from thefirst Interface Module 1 Com Port drop-down list box.

Note: If no com port is selected, Renalog RM will display an error message.

13. Select the communications port on your computer that interface module 2 is connected to from thesecond Interface Module 2 Com Port drop-down list box.

14. Select Label Setup to open the Label Setup window to configure label and report printer settings.See Label Setup below for details.

15. Select Save to save the general settings.

Using the Administrator Module

10-3

Label Setup

To set up the label settings for your label printer and to set a default report printer, follow these steps:

1. On the General Setup window, select Label Setup.

The Label Setup window is displayed.

2. Select Zebra TLP 2844 from the Label Printer Name drop-down list box.

3. Select Other Printer from the Label Printer Type drop-down list box.

4. Select Portrait from the Orientation drop-down list box.

5. Select the Send Label Dimensions to the Printer check box to send the label dimensions you set tothe printer.

6. Enter the space in twips (1/1440th of an inch) in each of the margin fields according to the tablebelow:

Top Label Margin 150Bottom Label Margin 25Left Label Margin 175Right Label Margin 25

Note: These settings only apply to the Zebra TLP 2844 model label printer.

7. On the Label Setup window, select Default Printer to set up you printer for printing reports.


10-4

The Windows Print Setup window is displayed.

8. Select the printer you want to print reports to and select OK.

9. Select OK on the Label Setup window to save the label settings and return to the General Setupwindow.

10. Select OK on the General Setup window to save all your application settings.

Export/Backup Setup

To set up the export and backup pathnames, follow these steps:



3. Select Export/Backup from the Configuration Information submenu.

The Export/Backup Setup window is displayed.

4. Enter the path for the export file or select to browse for the path on your computer.

5. Enter the path for the export file or select to browse for the path on your computer.

6. Select Save to save the settings.


10-5

Fail Codes

To add new or change the status of existing fail codes, follow these steps:



3. Select Fail Codes from the Configuration Information submenu.

The Fail Code Information window is displayed.

Note: Select the Show All check box to display both active and inactive fail code records.

4. Select New to add a new fail code.

–or–

Highlight the fail code you want to edit from the Fail Code list.

5. Enter the description for the selected fail code in the Description field.

6. Select the Active check box to make the fail code active.

7. Select Save to save the record.

8. Select Close when you have finished adding fail codes.


10-6

Renatron Numbers

If you are replacing an existing Renatron with a new Renatron, you must first place the existing Renatronout for service in the Renatron Out for Service window in the Daily Care area of the Technicianmodule. This will place the Renalin container on hold. Once the Renalin container has been placed onhold, you can enter the new Renatron serial number and scan the Renalin container.

To assign Renatrons to the corresponding ports on the interface module, follow these steps.



3. Select Renatron Numbers from the Configuration Information submenu.

The Renatron Numbers window is displayed.

4. Enter the serial number of each Renatron in its corresponding port field.

5. To set a Renatron back in service deselect the Out for Maintenance check box.

6. Select the 100 Series check box to indicate that the current Renatron is a Renatron 100 that usesRenalin 100.

7. To unlock the selected Renatron when it has used more than 125% of the usable Renalin in theattached container, clear the checkmark from the Locked checkbox.



10-7

Startup/Shutdown Setup

To enable the windows you want to include in the startup and shutdown sequences, follow these steps.



3. Select Startup/Shutdown Setup from the Configuration Information submenu.

The Startup/Shutdown Setup window is displayed.

4. Press Spacebar to check the Service Rinse Procedure check box to display the Service Clean/Rinse Procedure window at startup.

5. Press Spacebar to check the Sanitize Renatron check box to display the Sanitize Renatronwindow at startup.

6. Press Spacebar to check the Startup Calibration check box to display the Calibration window atstartup.

7. Press Spacebar to check the Water Verifications check box to display the Water Verificationswindow at startup.

8. Press Spacebar to check the Water Cultures check box to display the Water Cultures window atstartup.

9. Enter the number of weeks you want to elapse between water culture tests in the Week(s) on field.


10-8

10. Select the day of the week you want to perform the water culture test from the Weeks on Dayselection drop-down list box.

11. Press Spacebar to check the Renalin Verification check box to display the Renalin Verificationwindow at startup to check for expired Renalin in your dialyzers.

12. Press Spacebar to check the Sanitize Renatron check box to display the Sanitize Renatron windowat shutdown.

13. Press Spacebar to check the Service Clean/Rinse Procedure every check box to display theService Clean/Rinse Procedure window at shutdown.

14. Enter the number of weeks you want to elapse between service cleaning procedures for eachRenatron in the week(s) on field.

Note: If you select to perform the service cleaning procedure for more than every week, you can onlyselect one day a week.

15. Press Spacebar to check the days of the week you want to perform the service cleaning procedurefor each Renatron.



10-9

Set Up Dialyzer Manufacturer Information

To create new and edit existing manufacturer records, follow these steps:


2. Select Dialyzer Manufacturer Information from the Setup menu.

The Dialyzer Manufacturer Information window is displayed.

Note: Select the Show All check box to display both active and inactive dialyzer manufacturer records.

3. Select New to add a new dialyzer manufacturer.

–or–

Highlight the manufacturer you want to edit from the Dialyzer Manufacturer Information list.

4. Enter the manufacturer’s name for the selected record in the Manufacturer field.

5. Enter the nominal volume for the selected manufacturer’s dialyzer in the Nominal Volume field.

Nominal volume indicates the blood priming volume of the dialyzer’s blood compartment at zerouses and zero reprocesses. This value can be obtained by using the average volume of preprocesseddialyzers as indicated on the Preprocessed Dialyzer Average Volume by Model Number Report.

6. Enter the absolute minimum volume the selected dialyzer can reach before it fails in the MinimumVolume field. Leave this field blank if you do not want to use an absolute minimum volume.


10-10

The absolute minimum volume is a fixed number that you set so that a dialyzer will fail at a certainvalue, which may be higher than the calculated minimum volume. This is used as a safeguardagainst allowing dialyzers to be used with minimum volumes below what a physician mayprescribe.

7. Enter the ultrafiltration rate for the selected dialyzer in the KUF field.

8. Enter the model number for the selected dialyzer manufacturer record in the Model field.

9. Enter the maximum number of times the selected dialyzer can be used before it expires in the MaxUses field.

The maximum number of uses associated with a specific patient can override this value. RenalogRM uses the lesser of the two numbers to determine the maximum number of uses the dialyzer canhave.

10. Enter the cost of the selected dialyzer in decimal format in the Cost field (optional).

11. Select the Active check box to set the status of the selected dialyzer manufacturer record as Active.


Renalog RM displays the following message

13. Select OK to save the dialyzer information.

14. Select Close when you have finished adding and editing dialyzer manufacturer records.


10-11

Set Up Doctor Information

To create new and edit existing doctor records, follow these steps:


2. Select Doctor Information from the Setup menu.

The Doctor Information window is displayed.

Note: Select the Show All check box to display both active and inactive doctor records.

3. Select New to add a new doctor.

–or–

Highlight the doctor record you want to edit from the Doctor Information list.

4. Enter the first name for the selected doctor in the First Name field.

5. Enter the last name for the selected doctor in the Last Name field.

6. Select the Active check box to set the status of the selected doctor record as Active.


8. Select Close when you have finished adding and editing doctor records.


10-12

Set Up Location Information

To create new and edit existing location records, follow these steps:


2. Select Location Information from the Setup menu.

The Location Information window is displayed.

Note: Select the Show All check box to display both active and inactive location records.

3. Select New to add a new location.

–or–

Highlight the location record you want to edit from the Location Information list.

4. Enter the name for the selected location in the Location Name field.

5. Select the Active check box to set the status of the selected location record as Active.


7. Select Close when you have finished adding and editing location records.


10-13

Set Up Calibration Cell Information

To create new and edit existing calibration cell records, follow these steps:


2. Select Calibration Cell Information from the Setup menu.

The Calibration Cell Information window is displayed.

3. Select New to add a new calibration cell.

–or–

Highlight the calibration cell record you want to edit from the Calibration Cell Information list.

4. Enter the volume for the selected calibration cell in the Volume field.


6. Select Print Label to print a barcode label for the selected calibration cell.

7. Select Close when you have finished adding and editing calibration cell records.


10-14

Edit Patient Information

To create new and edit existing patient records, follow these steps:

1. In Administrator mode, select Edit from the menu bar.

2. Select Patient Information from the Edit menu.

The Patient Information window is displayed.

Note: Select the Show Inactive check box to display inactive patient records.

3. Select New to add a new patient.

–or–

Highlight the patient record you want to edit from the Patient Information list.



4. Enter the identifier of the patient for the selected record in the Patient ID field.

5. Enter the first name for the selected patient in the First Name field.


10-15

6. Enter the last name for the selected patient in the Last Name field.

7. Enter the middle initial for the selected patient in the Mid Init field.

8. Select the Similar Name check box to indicate that the selected patient has a similar name to one ormore patients.

9. Select the doctor associated with the selected patient from the Doctor drop-down list box.

10. Select the location associated with the selected patient from the Location drop-down list box.

11. Select the Active check box to set the status of the selected patient record as Active.

12. Enter the maximum number of times the dialyzer associated with the selected patient record can beused before it expires in the Max Uses field (optional).

Renalog RM defaults to the maximum number of uses set in the dialyzer record, unless you haveentered a lower number in the patient record for maximum uses.


14. Select Close when you have finished adding and editing patient records.


10-16

Edit Active Dialyzer Information

To edit existing active dialyzer information, follow these steps:


2. Select Active Dialyzer Information from the Edit menu.

The Active Dialyzer Information window is displayed.

3. Highlight the active dialyzer record you want to edit from the Active Dialyzer Information list.



4. Change the model number associated with the selected active dialyzer from the Model No. drop-down list box, if necessary.

5. Edit the lot number associated with the selected active dialyzer in the Lot Number field, ifnecessary.

6. Edit the maximum number of times the selected active dialyzer can be used before it expires in theMax Uses field, if necessary.


10-17

7. Edit the date the selected active dialyzer was last reprocessed in the Last Reprocess field, ifnecessary.

8. Select the Renalin containers attached to the selected Renatron based on the last reprocess date fromthe Container drop-down list box.

Note: If the last reprocess date was prior to the installation of Renalog RM, Renalog III will only bedisplayed.

9. Edit the number of times the selected active dialyzer has been used in association with the selectedpatient ID in the Uses field, if necessary.

10. Edit the number of times the selected active dialyzer has been reprocessed in the Reprocesses field,if necessary.

11. Edit the current volume for the selected active dialyzer in the Current Volume field, if necessary.

12. Change the program associated with the selected active dialyzer from the Program drop-down listbox, if necessary.

13. Select the name of the technician who edited the active dialyzer information from the Techniciandrop-down list box, if necessary.

14. Change the Renatron number used to reprocess the selected active dialyzer from the Machine drop-down list box, if necessary.


16. Select Close when you have finished editing active dialyzer records.


10-18

Edit Inactive Dialyzer Information

To edit existing inactive dialyzer information, follow these steps:


2. Select Inactive Dialyzer Information from the Edit menu.

The Inactive Dialyzer Information window is displayed.

3. Highlight the inactive dialyzer record you want to edit from the Inactive Dialyzer Information list.



4. Edit the lot number associated with the selected inactive dialyzer in the Lot Number field, ifnecessary.

5. Edit the date the selected inactive dialyzer was inactivated in the Inactive Date field, if necessary.

6. Edit the date the selected inactive dialyzer was last reprocessed in the Last Reprocess field, ifnecessary.


10-19

7. Select the Renalin containers attached to the selected Renatron based on the last reprocess date fromthe Container drop-down list box.

Note: If the last reprocess date was prior to the installation of Renalog RM, Renalog III will only bedisplayed.

8. Change the fail code associated with the selected inactive dialyzer from the Failure Code drop-down list box, if necessary.

9. Edit the number of times the selected inactive dialyzer has been used in association with the selectedpatient ID in the Uses field, if necessary.

10. Edit the number of times the selected inactive dialyzer has been reprocessed in the Reprocessesfield, if necessary.

11. Edit the current volume for the selected inactive dialyzer in the Current Volume field, if necessary.

12. Select the name of the technician who edited the inactive dialyzer information from the Techniciandrop-down list box, if necessary.

13. Change the Renatron number used to reprocess the selected inactive dialyzer from the Machinedrop-down list box, if necessary.


15. Select Close when you have finished editing inactive dialyzer records.

Manage Security

User Group/User Setup

Program administrators can create new user groups and set rights to user groups. User groups allowprogram administrators to set rights for a group of users without needing to set rights for individual users.

To set up a group, follow these steps:

1. In Administrator mode, select Administration from the menu bar.

2. Select Security from the Administration menu.

3. Select User Group/User Setup from the Security submenu.


10-20

The Group Setup window is displayed.

4. Select New to add a new user group.

–or–

Highlight the group you want to edit from the Group Setup list.

5. Enter the identifier of the new group in the Group ID field (only enabled when entering a newgroup).

6. Enter the description of the group in the Group Description field.

7. Select Save to save the record.

The changes to the group record are displayed in the Group Setup list.

8. Highlight the new record and select Users to add users to the group.

9. Select Rights to set the rights for the group.

10. Select Close when you have finished adding and editing user groups.


10-21

Add Users to a Group

Program administrators can add users to a group. To add users to a group, follow these steps:

1. On the Group Setup window, highlight the group record you want to add users to.

2. Select Users.

The User Setup window is displayed.

3. Select New to add a new user record.

–or–

Highlight the user you want to edit from the User Setup list.

4. Enter the identifier of the new user in the ID field (only enabled when entering a new user).

5. Select the group you want to associate the user with from the Group ID drop-down box.

6. Enter the user’s first name in the First Name field.

7. Enter the user’s last name in the Last Name field.

8. Enter the user’s password in the Password field.

9. Select the level of security the user is allowed to access from the Auth Level drop-down box, asfollows:

High – Requires a user to enter a valid user ID and password during certain operations in theTechnician mode.

Medium – Requires a user to only enter a validated user ID during the certain operations in theTechnician mode.

Low – Requires no authentication.10. Select the Active check box to make the user active.11. Select Save to save the record.12. Select Close when you have finished adding and editing users.


10-22

Set Access Rights for a Group

Program administrators can grant access rights to groups. It is not advisable to modify rights foradministrators as this can cause access problems.

To grant access rights to a group, follow these steps:

1. On the Group Setup window, highlight the group record you want to modify rights for.

2. Select Rights.

The User Group Access Rights window is displayed.

3. Select the boxes of the menus and submenus of selected user group you want to grant access to.Uncheck a box to remove access rights.

You can also select Select All to grant all rights to the selected group or Clear All to grant no rightsto the selected group.

4. Select Close when you have finished setting group access rights.


10-23

Delete a User Group

Program administrators can delete groups. The Admin and Technician groups cannot be deleted.

To delete a group, follow these steps:


2. Select Security from the Administration menu.

3. Select User Group/User Setup from the Security submenu.

The Group Setup window is displayed.

4. Highlight the group you want to delete on the Group Setup list.

5. Select Delete to delete the selected group record.

6. Select Close when you have finished deleting user groups.


10-24

Archive the System

To archive history records for a specific date range, follow these steps:


2. Select Archive/Unarchive from the Administration menu.

The Archive/Unarchive window is displayed.

3. Select Archive tab to display the archive window.

4. Enter the starting date of the range of records you want to archive in the Start Date field.

5. Enter the ending date of the range of records you want to archive in the End Date field.

6. Select Archive to move the files to the archive tables.

7. Select Close when you have finished archiving files.


10-25

Unarchive the System

To restore archived history records for a specific date range to the system, follow these steps:


2. Select Archive/Unarchive from the Administration menu.

The Archive/Unarchive window is displayed.

3. Select Unarchive tab to display the unarchive window.

4. Enter the starting date of the range of records you want to unarchive in the Start Date field.

5. Enter the ending date of the range of records you want to unarchive in the End Date field.

6. Select Unarchive to move the files from the archive tables to the system.

7. Select Close when you have finished unarchiving files.


10-26

Back Up the Database

To back up the database:


2. Select Backup Database from the Administration menu.

The Backup window is displayed.

3. Select Backup to back up the database file to the selected drive displayed in the backup path.



10-27

Back Up the Archive Database

To back up the archive database:


2. Select Backup Archive Database from the Administration menu.

The Backup Archive window is displayed.

3. Select Backup Archive to back up the archive file to the selected drive displayed in the backuppath.



10-28

Restore the Database

To restore the database, follow these steps:


2. Select Restore Database from the Administration menu.

The Restore Database window is displayed.

3. Select Restore to restore the selected file of a previously backed up database file.

Renalog RM displays an error message warning that you will overwrite data entered since the lastbackup.

4. Select Yes to continue the restore process.


10-29

Restore the Archive Database

To restore the archive database, follow these steps:


2. Select Restore Archive Database from the Administration menu.

The Restore Archive Database window is displayed.

3. Select Restore to restore the selected file of a previously backed up archive database file.

Renalog RM displays an error message warning that you will overwrite data entered since the lastbackup.

4. Select Yes to continue the restore process.


10-30

View and Print User Logs

To view and print logs of user login activity, follow these steps:


2. Select User Log from the Administration menu.

The User Log window is displayed.

3. Enter the search criteria as follows: To search for user login activity within a specific date range, enter the starting date of the range

in the Login Date From field, and enter the ending date of the range in the Login DateThrough field.

To search for user login activity for a specific user group, select the group ID for the useractivity you want to view from the Group ID drop-down list box.

To search for user login activity for a specific user, select the user ID for the user activity youwant to view from the User ID drop-down list box.

4. Select Retrieve to display a list of user login activity.

Note: If you select Retrieve without entering any retrieval criteria, the system displays all the logrecords.


10-31

5. Select Print to print the current set of retrieved user log information to the default report printer.

6. Select Close when you have finished viewing and printing user log information.

View and Print Edit Logs

To view and print logs of user edit activity, follow these steps:


2. Select Edit Log from the Administration menu.

The Edit Log window is displayed.


10-32

3. Enter the search criteria as follows: To search for user edit activity within a specific date range, enter the starting date of the range in

the Edit Date From field, and enter the ending date of the range in the Edit Date Throughfield.

To search for user edit activity within a specific table, select the name of the editable table thatcontains the edit records you want to display from the Table Name drop-down list box.

To search for user edit activity within a specific field, select the name of the editable field in theselected table that contains the edit records you want to display from the Field Name drop-down list box.

To search for user edit activity for a specific user, select the user ID for the edit activity youwant to view from the User ID drop-down list box.

4. Select Retrieve to display a list of user edit activity.

Note: If you select Retrieve without entering any retrieval criteria, the system displays all the logrecords.

5. Select Print to print the current set of retrieved edit log information to the default report printer.

6. Select Close when you have finished viewing and printing edit log information.

Export Files

To export tab-delimited files containing records updated or created within a certain date range, followthese steps:


2. Select Export from the Administration menu.


10-33

The Export window is displayed.

3. Enter the starting date for the range of records you want to export in the Start Date field.

4. Enter the ending date for the range of records you want to export in the End Date field.

5. Select Export to export the tab-delimited files to the export paths specified in the Export/Backupwindow.


10-34

Glossary-1

Glossary

Term Definition

1% Renalin Solution A solution by volume resulting from the user’s addition of AAMI quality water(also known as a 100x dilution.)

AAMI Quality Water Water that meets or exceeds the following requirements:

AAMI/ANSI Standard for Hemodialysis Systems

Pre-filtration through a 1.0 micron or smaller filter

Active Record Patient, dialyzers, or doctors currently being used in the reuse program.

Archive The procedure that allows you to remove records of a specific date range fromRenalog RM data files, putting it into a set of archive files. The reduction inthe data load allows your computer to run more efficiently and faster.

Archive Data Files These are the files that contain dialyzer and reprocessing history informationthat has been removed from the Renalog RM data files.

Backup Disk All data is copied to a diskette, usually at the end of the day (more than onediskette may be required). It is recommended that you archive data if morethan one diskette is required for backup. See Archive.

Current Volume The volume determined during the reprocessing of a used dialyzer.

Fail Code Also known as Fail Descriptions. There are four preprogrammed fail codes:Volume, Pressure, Maximum Uses, and Patient Archived. Sixteen more can becreated by users with program administrator security rights.

Inactive Record Patient, dialyzers, or doctors not currently being used in the reuse program.The records are not deleted, but remain in an inactive file.

Preclean A Renatron cycle used for dialyzers that by appearance would probablyvolume fail (Renalin sterilant remains in the dialyzer for a period of time notexceeding two hours).

Preprocess Refers to the cleaning, disinfecting, and performance testing of a new dialyzerprior to its first use. Preprocessing establishes the actual blood priming volumefor an unused dialyzer.

ProgramAdministrator

An administrator that manages and maintains the Renalog RM system.

ProportionedRenalin Solution

The solution proportioned by the Renatron reprocessing system used incleaning and sterilizing the reprocessed dialyzer.

Renalin 100 A concentrated solution for use with the Renatron II 100 Series System.


Glossary-2

Term Definition

Renalin ColdSterilant

The concentrated solution manufactured by Minntech Renal Systems which isdiluted by the operator for use with the Renatron Dialyzer ReprocessingSystem, or for other uses in environments administering dialysis care.

Renalin Solution 21% solution by volume resulting from the operator’s addition of AAMIquality water.

Renalog RM DataFiles

These are the files that contain patient data, inactive patient data, dialyzer data,dialyzer manufacturer data, and reprocessing history.

Renatron And automated system for rinsing, cleaning, and testing hollow fiber dialyzersand for delivery of Proportioned Renalin Cold Sterilant solution to thedialyzers.

Restore Overwrite data on the hard drive from diskette.

Search Criteria Information that is used to find the data you want to view.

Starting Volume The initial volume determined during preprocessing of a new dialyzer (or themanufacturer’s volume specifications, if the dialyzer is not preprocessed).

Twip A twentieth of a point or 1/1440th of an inch.

Unarchive The process of putting the archived data back into the Renalog RM database.You may use this if you want to run reports on data that has been previouslyarchived.

Index-1

Index

Aactive dialyzers

setup, 10-16archive database

backup, 10-27restore, 10-29

Ccalibration

log, 7-28verify automatically, 9-6verify manually, 9-7

calibration cellssetup, 10-13

configuration, 10-1setup, 10-1

Ddatabase

backup, 9-16, 10-26restore, 10-28

datechange, 1-3

dialyzersautomatically reprocess, 4-1manually fail, 4-16manually reprocess, 4-6reactivate, 4-23reassign, 4-18reprocess semi-automatically, 4-3set up to preprocess, 4-11setup active, 10-16setup inactive, 10-18setup manufacturer information, 10-9verify, 9-15view, 4-21

doctorssetup, 10-11

dry packsassign, 4-13

Ffail codes

setup, 10-5files

export, 10-32

Ggraphs, 7-40

Dialyzers Reprocessed per Month, 7-42Dialyzers Reprocessed vs. Used, 7-43Model Performance - Percentage Failure per Number of

Uses, 7-45Number of Failures per Fail Code, 7-41Percentage of Failures per Number of Uses, 7-44

HHelp, 1-7

find similar topics, 1-10find topics, 1-7in Administrator mode, 1-7in Technician mode, 1-8print, 1-9use Find, 1-9

Iinactive dialyzers

setup, 10-18

Llabels

authentication, 8-4barcode, 8-2calibration cell, 8-5failed dialyzer, 8-6information, 8-1setup printer, 10-3

locationssetup, 10-12

log in, 1-2logs, 7-13

calibration, 7-28daily, 7-13edit, 10-31monthly, 7-13Renalin, 7-32sanitize, 7-26service cleaning procedure, 7-24user, 10-30water culture, 7-30water pressure, 7-36, 7-38weekly, 7-13

Nnavigate, 1-5notes

delete, 6-3edit, 6-2enter, 6-1


Index-2

Ppassword

enter, 1-2patients

edit, 5-2enter, 5-1setup, 10-14view, 5-4

RRenalin

document container adjustments, 9-14log, 7-32verify, 9-13

Renatron, 9-8out for service, 9-10sanitize, 9-4setup numbers, 10-6verify calibration, automatically, 9-6verify calibration, manually, 9-7

reportsActive Dialyzer Summary Group by Month, 7-14Active Patient Active Dialyzer Summary, 7-20Active Patient Detail History of Active Dialyzers, 7-20Active Patient Detail History of Failed Dialyzers, 7-21Active Patient Failed Dialyzer, 7-9Active Patient Failed Dialyzer Summary, 7-21Active Patient Failures Group by Dialyzer Model, 7-22Active Patient Summary, 7-22Application Settings, 7-47audit, 7-24Daily Log of Dialyzers Processed, 7-14Daily Log of Failed Dialyzers, 7-15Dialyzer Failure Group by Fail Code Detail by Model,

7-15Dialyzer Failure Group by Month, 7-15Dialyzer Failure Group by Month Detail by Fail Code,

7-16Dialyzer Failure Group by Month Detail by Model, 7-16Dialyzer Failure Summary by Fail Code, 7-17Dialyzer Failure Summary Group by Month, 7-17Dialyzer Model Information, 7-17, 7-47dialzyer, 7-13Failure Description List, 7-47Failures Grouped by Use Number Detailed by Fail Code

Report, 7-17generate, 7-1Inactive Patient Detailed History of Failed Dialyzers, 7-

23Inactive Patient Failed Dialyzer Summary, 7-23Inactive Patient Summary, 7-22miscellaneous, 7-46patient, 7-19

Preprocessed Dialyzer Average Volume by ModelReport, 7-11

Renalin Adjustments, 7-34Renalin Audit, 7-37Reprocessing Journal Statistics, 7-8, 7-11reuse, 7-8select report details, 7-7select search criteria, 7-4Special Attention Dialyzers, 7-10Technician Audit, 7-38view, 7-2

Ssanitize

log, 7-26service cleaning procedure

log, 7-24service cleaning/rinse procedure, 9-1setup

calibration cells, 10-13export/backup information, 10-4fail codes, 10-5general information, 10-1label printer, 10-2startup/shutdown, 10-7

startup sequence, 2-1system

archive, 10-24date/time, 1-3unarchive, 10-25

Ttime

change, 1-3

Uuser groups

add users, 10-21add/edit, 10-19delete, 10-23set access rights, 10-22

Wwater culture

log, 7-30water cultures, 9-12

record, 9-11water pressure

log, 7-36, 7-38verify, 9-9

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Renalog RM User Guide

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