Report Bbq Ggn April 13

7/28/2019 Report Bbq Ggn April 13

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RAJESH SRIVASTAVA & ASSOCIATESCHARTERED ACCOUNTANTS

INTERNAL AUDIT REPORT OF BARBEQUE-GURGAON, FOR THE MONTH OF APRIL-2013 Page 1

BARBEQUE NATION HOSPITALITY LIMITED-GURGOAN

INTERNAL AUDIT REPORT FOR THE MONTH OF APRIL-2013Sr.No AREA OBSERVATION Branch Reply

I. BOOKS OF ACCOUNT

AND ACCOUNTING

1 Voucher Serial

Numbers, Date,

Narration, Bill

References, and

Authorization,

supporting

Documentary Evidences

duly authorized; Filing.

1.Purchases: As reported previously, the purchase of Vegetables, chicken items,Cold drinks items& Ice has been made on challan on daily basis, but the supplier

use to raise the bill on fortnightly/Monthly basis. However the outlet passes

purchase entry in ERP on daily basis on the basis of challan itself.

We are of the opinion that the entry of purchase should be supported by invoice

of vendor, and not challan, hence, in stores, GRN may be issued on the basis of

challan, but posting of purchase may be deferred till receiving of invoice. Further

due to this the party a/c remains un-reconciled at all time.2.It has been observed that the outlet is very casual in maintaining the Cash, Bank,

Journal & Purchase vouchers. The type of mistakes were as follows:

They were not filed in chronological order or in order of date. Several entries in of vouchers were posted in back date/ later dates (but

not on the date of generation of voucher thru ERP). This is evident from

the vouchers serial no. itself.

3. The obtaining of Rate Contracts & maintenance of such contracts are very casual

& not up to mark & it needs a quality change.

We are raising this observation since long but no visible action has been taken bythe outlet.

Suppliers of Vegetable,

Chicken items, Cold

drinks items& Fresh

Ice purchased through

Challan. Shall discuss

with HO about the

accounting of the

same as suggested byauditor.

2 Proper AccountLedgers/Heads

1.Service Charges:-The accounting of service charges needs to be changed. Atpresent the outlet has a system of crediting the service charges, included in the

sale bill, an a/c in the Liability side. At the end of every month, the service

charges has been paid to employees after due adjustment of Vat & breakages,

which results in the Service charges a/c getting zero. This procedure has following

loopholes:-

The Vat paid does not match the corresponding Income of the outlet. It maycreate problem at the time of Assessment.


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Even as per the Accounting norms, all income should first be booked in theIncome side & relevant expenses should be in Expenses side. Since the

company is charging service charges as a matter of right from every customer,

we cannot categorize it in the nature of Tips. Hence accordingly accountingshould be done.

2. Advance Agt. Expenses Control Account: Fish basa packing & transportationcharges paid was posted under Advance Agt. Expenses Control Account. In our

opinion the Entry should be made Debited to the respective outlet. However,

there is no debit in this account since Feb-13.

3. Travelling Expenses: It has been observed that Fish basa supply expense paid byoutlet to Hazoor Sahib Tour & Travels (Supplying Agency) on monthly basis

posted into Travelling Expenses. It should be in Carriage inward/Outward a/c.

However, purchase from Hazoor sahib has been stopped since April-13, butreversal entry not yet passed.

4. Other points being covered under vouching.II. CASH

(Physical verification of

main cash and outlet

cash needs to be done

every month)

We have physically verified the:

1. Main cash as on 27/05/2013 and found as per books.2. Counter cash as on 27/05/2013 and found as per records.

Details as perAnnexure-1.

1 Reconcile daily Cash

Collection Receipt as

per Cash Book with

Cash Sales as per POS

Summary report.

As per new ERP, POS cash sale is automatically debited to Restaurant cash book, and

then on receipt of cash by CUH from cashier, entry being posted as Main cash book.

The same was verified by us also & found the cash sales :

As per POS Rs. 2251158.26

As per ERP Rs. 2245097.00

Diff Rs 6061.26

As informed to us the difference is due to FOC billing. As per new practice for FOC

bill 75% shall be raised as discount and 25% bill has to be settle in cash and debited

to BM carry off account, which shall be written off latter on. It may be noted that on

this bill amount service tax as well as VAT has also being paid.


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2 Has the daily cash

collection been

deposited in bank the

next day?

We reviewed the daily Cash collection for the month of April13 and found in order.

3 Negative Cash Balance

as per Cash books

We have checked the Cash book for the month of April-13 & no any negative cash

balance was noticed.

4 Excessive Cash

Transactions and

substantial Cash

Balance

In April-13, there were 30 cases where cash payment exceeds Rs. 1000/-.

We would like to recommend in reducing the cash transactions.

Details as per Annexure-2.

5 Cash Book Vouching

of Payments and

Receipts

We have checked the cash voucher for the month of April-13 and the same was

found in order.

III. BANK

1 Bank Reconciliation

Statement

1. The bank account was found reconciled & tallied with bank till 24 May2013 as on25 May-13.

2. In 14 Cases, Cheques were issued but not presented for payment since morethan 15 days. Details as per Annexure-3.

2 Control over cheques

Any signed blank

cheques on hand? If yes,

whether effective

control over cheque

stationery?

1. No blank signed cheque was found in hand.2. We have checked the cheque issue register and found in order.3. 2 chq issued found in the hand of CUH, Details as per Annexure-4.4. Further, signature of persons who already has resigned from Company (for

example Mr. Indrajeet Arora) is not being deleted from Bank record. Addition and

deletion of signature should be simultaneous process, to avoid the risk.

3 Are idle funds

maintained in current

account?

1. Credit balance has been observed in bank account on most of the dates during the

month, in the books of ERP, however, credit balance is mainly due to posting of

payment in bulk on every fortnight. It has been informed that Cheque of Party is

hold till balance maintained in bank account.

2. Due to this a huge amount remains in the Bank reconciliation under head Chq

issued but not presented for payment.

3. Continuous credit balance and holding of Cheque of vendors indicating fund

Credit balance in bank

due to bulk posting,

However, any cheque is

not bounced due to


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shortage to the outlet.

4. Hence it is not possible to categories the idle balance in bank a/c. However a

Statement showing per day closing balance as per bank statement & as per Bank

book is attached as per Annexure-5.

insufficient fund. We

take care while issuing

cheque.

4 Bank Book Vouching

of Payments and

Receipts

We have checked the bank payment vouchers for the month of April13 and found

that all in order

IV. SALES/INCOME

1 Reconciliation of sales

as per monthly sales

summary with the

Income accounted as

per books.

POS sale during April 12: Rs. 8819642/-

ERP sale during April 12: Rs. 8819642/-

Difference Rs Nil

2 Sales bills of 3-4 days

selected at random to

be verified with Daily

Sales Report/Summary

On random basis we have checked the sale bill of 8th

, 15th

&24th

April-13 and found

that in the following bill heavy discount was given without any approval,Bill Number 0031780

Particulars Gross amount Discount Dis %

Veg Dinner 1950 1575 80.769231

Non Veg Dinner 2250 1800 80

Mango Rapture 100 0 0

Virgin Mary 100 0 0

Fresh Limewater 120 0 0

Diet Coke 60 0 0

Total 4580 3375

3 Sales -Cash and Credit

as per POS summary to

be reconciled with Cash

Book and Credit Card

account in books.

As per new ERP, POS cash sale is automatically debited to Restaurant cash book, and

then on receipt of cash by CUH from cashier, entry being posted as Main cash book.

As per sale report of ERP detail of sales were as follows:

Cash Sales Credit Sale Total Sales

As per POS 8,819,641.90

As per ERP 2,247,602.26 6,572,039.64 8,819,641.90

Diff Nil Nil Nil

It may be noted that cash sale as per Restaurant cash account is Rs. 2,251,158.26


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CUH could not explain the reason for this difference.

4 Sales bills of 3-4 days

selected at random to

be verified with theKOT/BOT

On random basis we have checked the sale bill of 8th

, 15th

& 24th

April-13 and found

the same in order.

5 Verification of Master

Price List with Menu.

(Once every quarter)

Master price list of POS is not generating at outlet, hence the same could not be

verified.CUH has discussed the same with ERP team & informed that the problem

will be sorted out at HO level.

6 Other Incomes- Scrap

and Sponsorships

We have checked the scrap sales and found following discrepancy :

1. Gate pass for scrap sold is not being maintained. Further, there is no recordingeither on any register or in ERP/ Computer system regarding scrap sale.

2. As informed to us, outlet has contract with Mr.Samad Ali, to handover scrap ondaily basis @ 6500/- Per month.

3. Moreover the party also has not made any payment Since January 13.4. We have suggested that gate pass should be maintained by outlet on daily basis

for the scrap. Further for Rs.6500/- entry should be posted in ERP on monthly

basis.

V. PURCHASES/EXPENSES

1 Purchase/expense

register

Vouching

We have checked purchase for the month of April-13 and our observations are as

follows:

1. We have test checked the rates as per Contract register/ previous bills (wherein norate contract is available) & found no discrepancy in the same.

2. The invoice has not been filed in chronological order.3. Other discrepancies found in vouchers are as per Annexure-6.

2 Reconciliation of

Purchase Register

with Stores Receipts

1. We have noticed that 5 GRN were pending for invoicing as on 27/05/2013 whichare old than 10 days. Details as per Annexure-7.

2. Difference of Rs.23032.93 has been observed in purchase as per ERP and GRNsummary. Branch could not offer any comment on same.

Total purchase as per accounts Rs. 4,000,984.48

As per Store (GRN Summary) Rs. 3,977,951.55

Difference (Excess)/Short in ERPRs. (23032.93)


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Reason of Difference:

Unexplained difference ( Rs.23032.93)

3 Purchase Orders/

Contracts/ ApprovedRate Lists

We have checked the purchase order and contracts of vendor and observed that:

1.From 19 parties goods are purchased frequently without any Contract orAgreement. Details as per Annexure-8.

2.Period is not mentioned on contract with Vendor for how much long time contractwill valid.

3.The file of contract has been kept in haphazard situation. More than one letter offew parties mentioning rates for same.

4. Item rate was found undated. It is difficult to consider which one is latest & final.5.The system of contract is very poor .Contract is available with very few parties. The

system needs to strengthen.

6.In all letters received from party (being treated as contract) are been signed by onlystore-keeper. The contract as letter pad not signed by any competent authority.

7.Several contracts are said to be done by HO but no proof of the same is available infile.

8.The file is without Serial number. Any paper can be inserted/ deleted from the filewithout any problem.

VI. JOURNAL We have checked the journal vouchers for the month of April13 and noticed that:

1. JV file kept in very unsystematic manner.It neither was Serial wise nor Date wise.2. Several entries in of vouchers were posted in back date/ later dates (but not on

the date of generation of voucher thru ERP). This is evident from the vouchers

serial no. itself.VII. LEDGER SCRUTINY

1 Credit Cards Credit card was found reconciled. Any long outstanding entry is not appearing in the

credit card account.

2 Inter-Unit

Reconciliation

HO account was found reconciled till 31/3/2013 with nil difference. For inter unit

reconciliation branch is following the Procedure of intimating HO and concerned

branch for posting in inter branch transaction.

3 Suppliers Account

Reconciliation

1. There are many accounts where balances are lying unpaid since prior toinstallation of ERP, branch is recommending to w/o the same.


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2. In several cases payment pending to Venders more than 15 days.Details of Vender Status as per Annexure-9.

4 Advances and Deposits We have scrutinized advances & deposits and noticed that advances have been

given to different party but confirmation from party of same is not available.5 Provisions We have reviewed the provision account and observed that:

1.It was noticed that provision for telephone/mobile expenses has not made by theoutlet.

2.The Provision a/c is showing balance of Rs 434733/- as on 29/05/2013. Theprovision a/c is reconciled till audit date. .

6 Expenses The expenses made on Mobile is continually violating the HO norms & full bill is

being paid thru outlet without considering the allowable limit fixed by HO. Details of

Amount paid against various numbers during April-13 is attached as Annexure-10.

7 Trial Balance Service tax (reverse charge) has been grouped in WCTL payable account. Otherobservation as per Annexure-11.

VIII. STORES

1 Physical verification

(20-25 Items each month

Physical verification of Main store was done on 27/05/2013 and noticed differences

in item verified.

Details of the same are attached herewith as Annexure-12.

2 Expired and Slow/Non-

Moving Inventory

We have checked the stores & bar items on random basis and found no item was

expired.

3 Stores Records -

Verification of Issue

Notes and SRV/GRN

with the Stores

Records On Test Check

basis

Requisition slips were test checked & found no mismatch from posting in respective

stores ledgers . However the management of Requisition slip needs to be

strengthened. Our observations on the verification of the store ledger are as

follows:-1. Up keeping of Requisition slip not in order. It was found in wet & torn condition.2. Overwriting/addition (especially in case of Non-veg items) observed in quantity issued.3. We have enquire the same with Head Chef and he denied, according to Head chef cutting

overwrite is not done by him.

4. As per store keeper, he is receiving altered requisition slip.5. Further it was noticed that serial no of requisition slips are not in a series even if it was

received by a same department.

6.No register is maintained by branch regarding issue or receipt of Requisition Books.Requisition Books issued only on the base of Requisition Slip.


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4 Outlet Bars Physical

Verification

1. Physical verification of Liquor items maintained in main store was done on27/5/2013 & same found in order except in Bar items where differences was

noticed. Details as per Annexure 14.

2. Physical verification of Liquor items maintained in Outlet bar was done on27/05/2013 & same found in order except in Bar items where minor differences

was noticed. Details as per Annexure 13 and 14.

5 Outlet Physical

Verification of

Crockery/Cutlery and

Linen Stocks

(Once every quarter)

Physical verification of crockery, cutlery & Glassware was carried on 01/04/2013.

6 Item-Wise

Reconciliation(Once every quarter)

CUH could not provide us the Excise register for liquor stock.

IX. PERSONNEL

1 Salary Sheets We have checked the salary sheet for the month April13 and observed that:

on roll employees and the entire off roll employees salary has been paid through

cash. Detail of the same are as follows:

No. Cash Payment

On roll Employees 21 Rs.89,872/-

Off Roll Employees 30 Rs.1,03,456/-

2 System and Records

Appointment Letters;

Salary structure;

Attendance; Leave -

Applications and

Records; Advances.

We have checked the attendance register for the month of April-13 and observed

that:

1. Balance leaves of the personnel needs to be mentioned on register.

2. As per existing system, On line leave application is being filed and approved, Hard

copy of leave application also maintained.

3. Manual attendance register was found in bad condition. It needs to be change.

We have also noticed that attendance register is not filled by any personnel but

the same is filled by guard on the basis of sheet maintained on excel sheet by

CUH.

3 Deductions Rent of staff guest house is being paid by outlet, however any deduction for the


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same not found in salary sheet.

Rent of staff guest house is being paid by outlet, however, three staff is continuously

staying in guest house since more than one month but any deduction from their

salary on account of guesthouse use is not being done. Details of the same are asfollows:

Staff Name Staff Code Staying since

Namrata V00464 Nov 2012

It may be noted that any record of staff staying in the guest house is not being

maintained. Hence it is not possible for us to verify the details of person staying in

the guest house.

4 Inter-Unit Transfers We have checked the inter unit transaction, any abnormal entry not noticed.

X. STATUTORYCOMPLIANCES 1.

We have checked the statutory compliances and licenses and our observationshave been enumerated Annexure-15.

2. It may be noted that ESI is not being deducted from salary of Casual employees.3. As reported in previous reports, As per Haryana VAT notification no 6/2003/s-

59/2012 dated 17.5.13, VAT on sale of Liquor by L-4/L-5 licensees, VAT shall be

charged @ 15%+SC. However, on purchase BBQ is paying VAT @ 25%+SC, it

needs to clarify from Local consultant that whether Input credit of Excessive VAT

paid can be adjusted with nonalcoholic sale or not.

The CUH has taken a view on the above matter, and as per Consultant any

Input credit is not available on VAT paid on Liquor since inception. The CUH has

re-worked out the correct VAT (without taking Input credit of VAT paid on Liquor)w.e.f 1/4/12 and deposited the correct VAT in Aug-12. However, previous year

not yet revised.

4. Service charge on Advocates bill under Reverse charge mechanism is not beingcompiled by the outlet.

5. Service tax on APS group is being correctly applied; however, service tax (75%Portion) is not being deposited. It has been informed by HO that they are in the

process of reconciling service tax and getting opinion of service tax consultant to

resolve the issue of input credit for whole the outlet.

XI. LICENSES AND We have checked the licenses and agreements and found some licenses are in


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AGREEMENTS renewal process as informed by accountant.

Details as per Annexure -15.

XII. FOOD COST We reviewed the costing for the month of April-13 and noticed the followings:-

Particulars High Low

Date Amt / % Date Amt / %

Food Cost 11/04/2013 53.32 02/04/2013 31.47

Beverage 01/04/2013 50.47 31/04/2013 26.6

Fuel & Gas 11/04/2013 11.82 26/04/2013 4.7

1. Heavy variation in daily costing needs more stringent planning & controls.Moreover a system of written explanation for the day of heavy variation duly

signed by all heads (BM/Chef/CUH) may be introduced for proper monitoring.

2. Maximum and minimum casting during the month were as follows:Food Cost and Wastage

Reports

Wastage report is not maintained by Head Chef on daily basis.

XIII. OTHERS

1 Fixed Assets Following discrepancies found in Fixed assets:

1. Fixed assets register is not being maintained in physical form but informationavailable in ERP.

2. Coding on Fixed assets is not available.3. No fixed assets purchased during this month.4. We are suggested that coding on fixed assets should be made for control on

assets and fixed assets register should be maintained and signed by responsible

authority.

2 Insurance Outlet premises insurance was expired on 18-08-11.However as informed by CUH,

the same is already renewed but the copy of renewal is not available with the CUH.

3 Stationery Controls We have reviewed the control over printed stationary viz. blank Sale bill & KOT BOT

book etc. and found that:

1. No register is maintained by branch regarding issue or receipt of KOT & BOTbooks but information was available in ERP.

2. All stationery items issued on the basis of requisition slips.


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3. It needs more stringent planning & controls.4 Gate Pass- Returnable

and Non- Returnable

We have verified the gate pass and observed that In Non-returnable Gate pass No

entry was found regarding Scrap items. Scrap amount was not accounted by outlet

for scrap taken by the party. Two returnable items were not returned till audit dateas per Annexure 16.

( Please refer our observation on Other Incomes- Scrap and Sponsorships)

5 Data Security We did not observe any sharing of password in the outlet by CUH. We have noticed

that CUH is not taking any data backup. As information provided by CUH data

backup is not required to be send to HO as same has been discussed with senior

personnel.

6 System of Daily

Operations Audit

Operation audit/ daily PV of store item on sample basis are not being done by any

official of the branch. This is weakening the internal control at one side and non-

discharge of duty on the other side.7 Inventory Value s as per

Financial ledger s in

accounts module Vs

Stores module

The outlet could not provide any such figure. Further we also observed that no such

provision was found in stores module to get the figure of Inventory as per Stores

module. Hence we are unable to give any comparative figures.

8 Sale of Gift Coupon 1. The outlet has a system of selling gift voucher but the outlet has not adopted anysystem of up keeping the records of used/unused coupons.

2. Branch is selling gift coupons, and sale proceed is shown under advance againstsale account, when real sale took place, and card get utilized, they book service

tax. Since service tax is also collected along with card sale, it needs to verify from

the legal department, the moment when service tax due at the time of card saleor at the time of card utilization.

3. Similarly Branch is not accounting for service tax on advance against sale at thetime of receiving of advance.

4. In ERP there is no system of raising invoices. Many times corporate personsbuying gift coupon Cards and for that outlet is not able to give any invoice.

5. Following Discrepancy found in advance sale against coupons / issue of Giftvouchers :

However outlet could not produce any record for actual vouchers/coupons


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received at outlet from HO.

We suggest that proper physical register or ERP entry procedure to have acontrol over it. Hence we cannot comment on the authenticity of

vouchers/coupons in hand at the outlet. The O/s balance in Advance recd.agt coupons is Rs.26,922/- which includes

several outstanding entries of more than 6 month old.

Complementary coupons have been issued but outlet has not adopted anysystem of up keeping the records of used/unused coupons.


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Annexure- 1

DATE OF PHYSICAL CASH VERIFICATION 27/05/2013 27/05/2013

PARTICULARS Main Cash Counter Cash

Balance as per ERP 13891 4000

Add: Cash Sale of Dated:26/5/2013 349874

Total [A] 13891 353874

Physical Cash

Total [B] 13891 353874

Difference: 0 0

Cash Short/Excess [D-A] 0 0


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Annexure- 2List of cases where cash payment exceeds Rs. 1000/-

S.No. Date Document No. Account Name Amount1 01/04/2013 GGNPCP/APR13/01 ABC Cash Purchase Control Rs. 3,005.00

Being vegetable etc. purchased.

2 02/04/2013 GGNPCP/APR13/04 Salary & Wages Payable Rs. 47,509.00

Being salary paid for the month of Mar-13.

3 03/04/2013 GGNPCP/APR13/05 Repairs-F&F-Labour Rs. 1,200.00

Being pipe cupleeg etc. intalled in Tandoor and

labour charges paid.

4 03/04/2013 GGNPCP/APR13/06 Stipend Payable Rs. 114,951.00

Being stipend of casual staff paid for the month

of Mar-13.

5 03/04/2013 GGNPCP/APR13/07 Salary & Wages Payable Rs. 47,035.00

Being salary paid for the month of Mar-13.

6 04/04/2013 GGNPCP/APR13/12 ABC Cash Purchase Control Rs. 2,459.00

Being Gulabjamun ,Butter Cookies, vegetable etc.

purchased.

7 04/04/2013 GGNPCP/APR13/13 Carriage Inward/Outward Rs. 1,000.00

Being Fish delivery charges paid.

8 04/04/2013 GGNPCP/APR13/14 Gurgaon-HO Transactions Rs. 6,500.00

Being Rajendra Bharti casual project staff salary

for the month of Mar-13 paid.


Being Gulab jamun,Shoes and stationary purchased.


Being Gulabjamun purchased.

11 09/04/2013 GGNPCP/APR13/19 Repairs-Misc-Labour Rs. 1,400.00

Being Plumbing monthly exp. of Mr. Sarat paid for

the month of April-13 paid.


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Being veg,Milk,Biscuit etc purchased.

13 11/04/2013 GGNPCP/APR13/27 Repairs-Computers Rs. 1,800.00

Being some part of computer changed and mother

board repaired.

14 12/04/2013 GGNPCP/APR13/28 Stipend Payable Rs. 5,613.00

Being Stipend of casual staff paid for the month

of Mar-13.

15 12/04/2013 GGNPCP/APR13/29 Service Charge Payable Rs. 134,036.00

Being Service Charge paid for the month of Mar-13.

16 12/04/2013 GGNPCP/APR13/30 Repairs-Electricals-Labour Rs. 1,300.00

Being repair charges of AC (Commercial-office)

paid.17 13/04/2013 GGNPCP/APR13/31 Staff Welfare Rs. 2,583.00

Being parker Pen,Pizza etc. purchased for staff.


Being Service Charge for the month of mar-13 paid.


Being Chef knife,choper and Pendrive purchased.

20 17/04/2013 GGNPCP/APR13/40 Conveyance Expenses Rs. 2,460.00

Being taxi fare of Mr. Sandeep Sir (BM) paid who

went Indore and Visited Lawrance road also.


Being Service Charge of Mr. Sanjay paid.

22 18/04/2013 GGNPCP/APR13/42 Miscelleneous Exp Rs. 1,480.00

Being Puja done on occasion of Navratra and Pandit

and other exp. paid.


Being Shoes purchased for Tausif Sir (RSM) and oth

er plumbering material purchasd.



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Being punching machine and wiping cloth

purchese,


Being Paneer and Milk etc. purchased from outside.26 21/04/2013 GGNPCP/APR13/48 Carriage Inward/Outward Rs. 1,000.00

Being Carraige paid against fish delivery.

27 28/04/2013 GGNPCP/APR13/64 Talented Foods Rs. 1,178.00

Being freight charges paid against Aftermint

delivery.


Being papaya,cane juice,veg, plumbering material

etc . purchased.


Being shoes 2 pair purchased for service staff , V

egetable,stationary etc. purchased.

30 30/04/2013 GGNPCP/APR13/71 Repairs-Building-Labour Rs. 2,190.00

Being panni,brus and other repair material

purchased.


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Annexure-3

In following cases cheques were issued but not presented for payment since more than 15 days:Date Document No. Description Chq No. Chq Date Amount

08/05/2013 GGNPBP/MAY13/45 Dynamic Pest & Rodent Control 135431 08/05/2013 6,607.00

08/05/2013 GGNPBP/MAY13/43 Krystal Glass Company (India) 135429 08/05/2013 7,452.00

06/05/2013 GGNPBP/MAY13/38 Hari Om Tandoor 135427 06/05/2013 2,500.00

01/05/2013 GGNPBP/MAY13/23 Rewa Entertaiment 135413 01/05/2013 40,500.00

01/05/2013 GGNPBP/MAY13/15 R P Traders 135405 01/05/2013 8,487.00

01/05/2013 GGNPBP/MAY13/13 Shri Krishna Coal Co. 135403 01/05/2013 19,194.00

01/05/2013 GGNPBP/MAY13/10 Satguru Agencies 135400 01/05/2013 10,691.00

01/05/2013 GGNPBP/MAY13/07 Juneja Coal 135397 01/05/2013 96,922.0001/05/2013 GGNPBP/MAY13/04 Oasis Trading 135394 01/05/2013 11,418.00

01/05/2013 GGNPBP/MAY13/03 Nirmal Agaency 135393 01/05/2013 7,915.00

01/05/2013 GGNPBP/MAY13/01 Chinmay Printing Stationery 135390 01/05/2013 24,170.00

10/04/2013 GGNPBP/APR13/49 Gardening Exps 135364 10/04/2013 3,000.00

08/05/2013 GGNPBP/MAY13/42 ZED Processors and Suppliers 99,445.00

08/05/2013 GGNPBP/MAY13/41 Anand Vegetable Pvt Ltd 191,042.00

Annexure-4

Cheques found with CUH as on 28/05/13:

Date Description Chq No. Chq Date Amount

13/05/2013 Symphony Polymers Pvt.Ltd 135434 13/05/2013 15,750.00

01/05/2013 Satguru Agencies 135400 01/05/2013 10,691.00


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Annexure-5

Statement showing per day closing balance as per bank statement & as per Bank book:

Statement Date

Statement Ending Balance Ending balance as per Bank Book Amount in reconciliation

AmountDr/ Cr

AmountDr/ Cr

(B+C if Cr & B-C if Dr)A B C D

02/04/2013 Rs. 1,105,990.58 Cr Rs. 787,195.42 Cr Rs. 1,893,186.00

03/04/2013 Rs. 658,720.56 Cr Rs. 845,725.44 Cr Rs. 1,504,446.00

04/04/2013 Rs. 402,789.03 Cr Rs. 1,012,779.97 Cr Rs. 1,415,569.00

05/04/2013 Rs. 948,888.35 Cr Rs. 466,680.65 Cr Rs. 1,415,569.00

06/04/2013 Rs. 1,388,431.98 Cr Rs. 48,772.98 Dr Rs. 1,339,659.00

08/04/2013 Rs. 1,743,850.44 Cr Rs. 418,196.44 Dr Rs. 1,325,654.00

09/04/2013 Rs. 1,868,549.12 Cr Rs. 360,318.88 Cr Rs. 2,228,868.00

10/04/2013 Rs. 996,338.52 Cr Rs. 308,000.48 Cr Rs. 1,304,339.00

11/04/2013 Rs. 1,074,188.54 CrRs. 189,564.46 Cr Rs. 1,263,753.0012/04/2013 Rs. 1,360,040.05 Cr Rs. 95,133.95 Cr Rs. 1,455,174.00

13/04/2013 Rs. 523,562.95 Cr Rs. 83,435.05 Cr Rs. 606,998.00

15/04/2013 Rs. 919,487.09 Cr Rs. 328,376.09 Dr Rs. 591,111.00

16/04/2013 Rs. 981,853.05 Cr Rs. 487,214.05 Dr Rs. 494,639.00

17/04/2013 Rs. 700,649.13 Cr Rs. 320,839.13 Dr Rs. 379,810.00

18/04/2013 Rs. 688,634.46 Cr Rs. 254,432.46 Dr Rs. 434,202.00

19/04/2013 Rs. 749,587.01 Cr Rs. 330,828.01 Dr Rs. 418,759.00

20/04/2013 Rs. 1,160,116.05 Cr Rs. 741,357.05 Dr Rs. 418,759.00

22/04/2013 Rs. 1,547,519.05 Cr Rs. 1,148,810.05 Dr Rs. 398,709.00

23/04/2013 Rs. 1,842,477.23 Cr Rs. 1,444,342.23 Dr Rs. 398,135.00

24/04/2013 Rs. 1,868,743.15 Cr Rs. 321,106.15 Dr Rs. 1,547,637.0025/04/2013 Rs. 1,162,560.73 Cr Rs. 827,747.73 Dr Rs. 334,813.00

26/04/2013 Rs. 896,999.76 Cr Rs. 629,703.76 Dr Rs. 267,296.00

27/04/2013 Rs. 1,314,022.08 Cr Rs. 1,055,653.08 Dr Rs. 258,369.00

29/04/2013 Rs. 1,188,993.11 Cr Rs. 715,497.11 Dr Rs. 473,496.00

30/04/2013 Rs. 265,774.79 Cr Rs. 124,043.21 Cr Rs. 389,818.00


19/29



Annexure-6DISCREPANCIES FOUND IN PURCHASE VOUCHER:

Date Document No. Account Name Type Debit Observation

01/04/2013 GGNPPI/OTR/1868

Purchases Account

Purchases 35,000.00

Original copy of bill not

attached, instead

photocopy attached.


20/29



Annexure-7GRN pending for Invoicing as on 27/05/13:

Posting Date No. Buy-from Vendor No. Original GRN No. Buy-from Vendor Name Amount

26/11/2012 GGN/PO/298 V0000115 GGN/GRN/323 Sumo Linen Exports Rs. 18,375.00

02/12/2012 GGN/PO/381 V0000790 GGN/GRN/1595 ABC Cash Purchase Control Rs. 200.00

15/04/2013 GGN/PO/1756 V0000324 GGN/GRN/2050 Fresh Ice Rs. 482.40

09/05/2013 GGN/PO/2428 V0000080 GGN/GRN/2333 Chinmay Printing Stationery Rs. 10,019.00

16/05/2013 GGN/PO/2515 V0001432 GGN/GRN/2419 Tasleem Mutton & Chicken Supp Rs. 19,948.00

Annexure-8From following venders no Agreement was available:

No. Name City Observations

V0000027 Quereshi Masala Lucknow Agreement not available.

V0000322 Anil Traders Gurgaon Agreement not available.

V0000333 NirmalAgaency Gurgaon Agreement not available.

V0000335 Oasis Trading New Delhi Agreement not available.

V0001454 Juneja Coal Gurgaon Agreement not available.

V0001576 S W Food &Bevgs P Ltd. New Delhi Agreement not available.

V0003122 K.I. Glassware (I)P Ltd.Delhi New Delhi Agreement not available.

V0003267 Amir Chand Jagdish Kr ExportsX New Delhi Agreement not available.

V0004687 Sai Foods

Gurgaon Gurgaon Agreement not available.

V0005850 Saraswati Electrical Gurgaon Agreement not available.

V0005899 SehraAalam Gurgaon Agreement not available.

V0006389 BhaviyaFisherie's Jaipur Agreement not available.

V0006473 ShriShyam Traders Gurgaon Agreement not available.

V0006662 R P Traders Gurgaon Agreement not available.

V0008001 Tulip Enterprises Gurgaon Agreement not available.

V0008047 Lords Wear Pvt. Ltd. New Delhi Agreement not available.

Krishna Service Centre Agreement not available.


21/29



V0000020 National Diary Mumbai Agreement not available.

V0008665 Santosh Provisions Pvt. Ltd. Gurgaon Agreement not available.

Annexure-9Observations on scrutiny of Vendor Account:

No. Location Name City Balance Observation for April

V0000061 Fabristeel food Service Equip. Mumbai 54,590.00 Opening balance

V0000080 Chinmay Printing Stationery Indore 18,220.00 The Payment is outstanding since 24/5/2013

V0000115 Sumo Linen Exports Mumbai 23,625.00 The Payment is outstanding since 11/4/2013

V0000321 Anand Vegetable Pvt Ltd New Delhi 457,054.76 Payment Payment Since 16/3/2013

V0000322 GN01 Anil Traders Gurgaon 81,498.00 Payment Payment Since 27/11/2013

V0000324 Fresh Ice New Delhi 11,818.95 Payment Pending For May

V0000328 GN01 Lake Forest Wine Gurgaon 259,793.32 Payment Payment Since 21/5/2013

V0000333 GN01 Nirmal Agaency Gurgaon 3,749.13 Payment Payment Since 01/05/2013

V0000337 GN01 Raghav Enterprises Gurgaon 27,360.63 Payment Payment Since 01/05/2013

V0000346 CORP Sudhir Gensets Limited Silvassa 400,000.00 ERP opening balance

V0000356 GN01 Manjit Gas Agency Gurgaon 42,084.26 Payment pending since 21-5-2013

V0000744 Krystal Glass Company (India) New Delhi -7,451.27 Payment made without passing the journal entry on 8-5-2013

V0000830 Employees Cont to ESIC Indore 16,408.00 Payment pending since 31/5/2013

V0001432

Tasleem Mutton & Chicken

Supp New Delhi 813,348.00 Payment Pending for March and April

V0001447 K I Glassware India Ltd-Delhi New Delhi -14,951.00 Payment made on 15/3/2013 but no journal entry passed

V0001454 GN01 Juneja Coal Gurgaon 62,823.00 Payment panding for May

V0001798 Talented Foods New Delhi 34,680.00 Payment Made on 28/5/2013

V0002450 Print Kraft New Delhi 23,237.76 Payment Made on 28/5/2013

V0003716 GN01 Adity Foods World Gurgaon 105,860.58 Payment Pending Since long,Ledger not reconciled

V0006301 GN01 Shri Krishna Coal Co. Gurgaon 33,768.00 Payment pending since 2-5-2013

V0006334 GN01 M/s. Neeraj Sachdeva Gurgaon 653,444.31 Payment pending since 26 th April 2013.

V0006548 Sagar Grandhi Exports PL-Delhi New Delhi 353,430.38 Payment for the month of May


22/29



V0006941 GN01

Mahesh Dry Cleaners &

Laundry Gurgaon 32,843.63 Payment Is Pending Since 27/2/2013

V0007243 GN01 Krishna Service Center Gurgaon 76,820.19 Payment made on 28/5/2013

V0007742 Amar Dairy New Delhi 485,970.90 Payment is pending For Jan 13V0008001 GN01 Tulip Enterprises Gurgaon 51,240.25 Payment is pending for May13

V0008208 MPK International Mumbai 138,990.00 Payment of 56340/- pending since 4/3/2013

V0008480 GN01 National Dairy Ice Cream Gurgaon 18,720.50 Rs 9360/ pending since 15/3/2013 and balance paid in 28/5/2013

V0008505 GN01 Shyam Foods Gurgaon 31,041.36 Payment pending for the month of May 2013

V0009076 Service Tax (Reverse Charge) Indore 54,129.00 This Amount is Wrongly posted

V0009080 M/S APS Group New Delhi 163,501.00 Payment Pending Since 11/5/2013


23/29



Annexure-10Details of Mobile Expenses during April-13:

Employee Name

Mobile

Number Degination Level Amount Paid Eligible Amt. Excess PaidAnkit Thakur 9650015377 CUH L3 Rs. 619.00 Rs. 250.00 Rs. 369.00

SandeepPundir 9310356372 BM L5 Rs. 918.00 Rs. 500.00 Rs. 418.00

Arup Kumar Jana 9350392900 RCUH L4 Rs. 1,381.00 Rs. 250.00 Rs. 1,131.00

Tapash Kumar Jana 9310657223 ME L2 Rs. 271.00 Rs. 250.00 Rs. 21.00

Ramesh (Shef) 9310832808 CC L4 Rs. 284.00 Rs. 250.00 Rs. 34.00

Annexure-11Observations on scrutiny of General ledger:

No. Name Debit AmtCredit

Amt Balance Observations

205040 Plant and Machinery 16,60,364.55 16,60,364.55

Outlet has purchased Hero HF Dawn Bike as on

06/11/2012 from Khanna Automobiles of Rs.42433/- Itwas observed that the same was shown under Plants &

Machinery-Fixed Assets. In actual It should be shown

under Vehicles.

205070 Vehicles 43,354.00 -43,354.00

The outlet has sold Bajaj XD bike as on 29/12/12 forRs.5000/- and shown the received amount under

Short/excess Tender. No opening balance for the Bajaj xd

was available in this ledger.

205560

Depn Reserve-

Vehicles 9,992.00 9,992.00

The CUH has calculated depreciation on the same @4.5%but as per Section 205 of the Companies Act, 1956

Depreciation @9.5% on SLM method should be charged.

Depreciation Amount calculated by CUH @4.5%: Rs.9992.34

Depreciation Amount @ 9.5%:Rs. 19961.25

Difference Amount: Rs. 9969.34

456120 Loss on Sale of Assets 28,362.00 28,362.00

Due to wrong rate charged by CUH following Differencewas Observed:

Loss on Sale of Assets calculated by CUH: Rs.28362.00

Actual Loss on sale of Assets : Rs. 18392.75Difference Amount: Rs.9969.25


24/29



Annexure-12

Physical verification of Main store as on 25/04/2013

Item No. Description Unit Item

Physical

Qty Difference Remarks

I00000070 Yellow Chilly Kg 1.5 1.5 0 Nil

I00000136 Almond Kg 3.8 3.8 0 Nil

I00000145 Khus Khus Kg 2 2 0 Nil

I00000149 Pista Kg 1.68 1.68 0 Nil

I00000175 Chana kabuli Kg 10 10 0 Nil

I00000187 Rajma Red Kg 17 16.5 -0.5 Short

I00000192 Rice Trophy Gold Kg 17.2 17.2 0 Nil

I00000195 Pasta Fusilli Kg 1.5 1.5 0 Nil

I00000204 Ghee Kg 10.5 10.5 0 Nil

I00000205 Dalda Kg 63 63 0 Nil

I00000208 Oil Mustard Litre 8 8 0 Nil

I00000215 Ajino Motto Kg 2 2 0 Nil

I00000219 Anar Powder Kg 1 1 0 Nil

I00000255 Heeng Kg 0.5 0.5 0 Nil

I00000278 Papad Kg 5.6 4 -1.6 Short

I00000302 Turmeric Powder Kg 3.5 3.5 0 Nil

I00000319 Sauce Chilli Green Bottle 14 14 0 Nil

I00000343 Sauce Teriyaki Bottle 4 4 0 Nil

I00000359 Mixed Pickle Bottle 8 8 0 Nil

I00000361 Honey Bottle 13 13 0 Nil

I00000365 Button Mushroom Kg 7 7 0 Nil

I00000367 Coconut Cream Kg 3 3 0 Nil

I00000369 Fruit Cocktail Bottle 2 2 0 Nil


25/29



I00000372 Mango Pulp Bottle 6 4 -2 Short

I00000439 Milk Powder Kg 2.5 2.5 0 Nil

I00000443 Peanut Butter Kg 3 3 0 Nil

I00000456 Yeast Kg 3.5 3.5 0 NilI00000568 Eggs Pieces 163 179 16 Excess

I00000830 Apple Juice Bottle 11 11 0 Nil

I00000849 Ginger Crush Bottle 4 4 0 Nil

I00000897 Pomegranate Syrup Bottle 2 2 0 Nil

I00001487 Mayonise Packets 49 49 0 Nil

I00001530 Tea Kg 3 3 0 Nil

I00001625 English Mustard Sauce Bottle 3 3 0 Nil

I00002256 Corn Flakes Kg 3 3 0 Nil

I00002634 Glucose Powder Kg 1.5 1.5 0 Nil

Prawns Iqf (Frozen) Packets 48 48 0 Nil


26/29



Annexure-13

Physical Verification of Liquor in Main store 27/05/2013

Item No. Description Unit

As per

Books

Physical

Quantity in Bar

1

Physical

Quantity in

Bar 2

Grand

Total Difference Remarks

I00000574 100 Pipers Scotch Whisky Pack 40 25 16 41 1 Excess

I00000657 Royal Challenge Pack 30 15 16 31 1 Excess

I00000658 Teachers 50 Pack 46 25 16 41 -5 Short

I00000661 Black & White Whisky Pack 26 16 10 26 0 Nil

I00000667 Blender's Pride Pack 31 23 6 29 -2 Short

I00000673 Johine Walker Black Label Pack 38 25 12 37 -1 Short

I00000674 Johine Walker Red Label Pack 34 17 18 35 1 Excess

I00000686 Johine Walker Red Label Pack 29 17 14 31 2 Excess

I00000687 Hennessy VSOP Pack 25 12 13 25 0 Nil

I00000694 Talisker Pack 14 7 7 14 0 Nil

I00000705 Fuel Vodka Pack 35 30 8 38 3 Excess

I00000689 Smirnoff Red Vodka Pack 36 14 12 26 -10 Short

I00000713 Old Monk Rum Pack 49 25 24 49 0 Nil

I00000735 Baileys Irish Cream Liquer Pack 21 21 21 0 Nil

I00000747 Camparo Bitter Pack 28 28 28 0 Nil

I00000762 Sula Blush Zinfedal Wine Pack 14 0 14 14 0 Nil

I00000820 Beer Corona Paint Pack 37 14 23 37 0 Nil

I00000827 Budwisher Pack 64 23 28 51 -13 Short

I00000597 Jacob Carodonny Wine Pack 7 0 7 7 0 Nil


27/29



Annexure-14

Physical Verification of Liquor in Outlet Bar as on 27/5/2013Description Unit Qty(As per Books) Qty(verified) Difference Remarks

Black Dog 8Yrs Bottle 11 11 0 Nil

Teachers 50 Bottle 16 16 0 Nil

Vat 69 Bottle 7 7 0 Nil

100 Piper Bottle 16 16 0 Nil

Antiquity Blue Bottle 9 9 0 Nil

Chivas Regal Bottle 9 9 0 Nil

J & B Rare Bottle 4 4 0 Nil

Hennessy VSOP Bottle 3 3 0 Nil

Glenlivet Whisky Bottle 2 2 0 NilFuel Vodka Bottle 24 24 0 Nil

Belevedere Vodka Bottle 2 2 0 Nil

Absolute Blue Vodka Bottle 23 23 0 Nil

Kahalua Liquer Bottle 1 1 0 Nil

Cointreau Liquer Bottle 1 1 0 Nil

Sula Cabrnet Shiraz Wine Bottle 8 8 0 Nil

Sula Blush zinfendal Wine Bottle 2 2 0 Nil

Nine Hills Red Shiraz Wine Bottle 46 46 0 Nil


28/29



Annexure-15

Observations on Statutory Compliance:Scope/Issues Observations/suggestions Br. Comments

1. TDS TDS for the month of April-13 on Rent, professional fees was deposited on 07/05/2013 by HO.TDS return TDS return is being filed by HO. Update not available with branch.

2. PF PF for the month of April was deposited on 14/05/2013

PF Return PF return filed is not available with the branch.

3. ESI ESI for the month of March-13 was deposited on 22/04/2013 amounting Rs.29745/-.

ESI return As per ESI consultant the same is no more required now.

4. Service Tax DepositionDeposit: - Service Tax for the month of April-13 was deposited on 06/05/13. Cenvat Credit of

Rs.36770/- has been taken.

Service Tax Return Service tax return is filed by HO so branch is not having any information.

5. VATVAT for the month of March-13 was deposited on 26/04/2012 amounting Rs.943838/-. Vatinput of Rs.54886/- has been taken on taxable purchases. For the april month it has been not

deposited till audit date.

6. Quarterly return under Labour

welfare fund

Labour welfare fund is neither deducted from employees nor deposited in govt. account. The

quarterly return not being filed.

7. VAT Annual return

VAT Quarterly Return

Annual VAT return for 11-12 was filed on 24th Nov-12.

VAT March 13 quarterly return filed as on 01/05/2013.

Restaurant F&B, liquor, health,police, rent of premises, shops &

establishment, fire, entertainment.

Licenses and agreements are obtained by the unit are as below:

1. License from Food safety has been expired & Branch is not able to explain /informed thecurrent status of the same.

2. Shop & Establishment License has renewed for the year 2012-2015.3. Liquor license for 2012-13 has been given for renewal &as informed by the department to

the CUH that it has been renewed but copy of renewed license could not be obtained from

department by the outlet as yet.4. NOC from Fire (Gurgaon MCB) is valid till 10.07.2013.5. FSS regulations (licensing and registration) 2011 is valid till 28/06/2017.6. ETP plant not installed as required under pollution control act.7. Registration under labour welfare fund has not been obtained.


29/29



ANNEXURE 16

Observations on scrutiny of Gate pass

S.No Date Items Reason Remarks

1 07.04.13 Bakery M\C Motor Repair

Returned in the same day but not mentioned anywhere in the

gate pass

2 17.05.13 Bloor(Equipment of an Air conditioner) Repair Not returned till yet.

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