Report Card Guide Grades PR-6...Report Card Guide Grades PR-6 Quick Reference Guide October 28, 2015...

Nova Scotia Public Education System

Report Card Guide Grades PR-6 Quick Reference Guide

Revision Date: October 28, 2015


October 28, 2015

1 Grades Primary to Three ..............................................................................................................................2

1.1 Entering values into the Gradebook ....................................................................................................2

1.1.1 Entering the Learner Profile Comment .......................................................................................2

1.2.1 Entering the Social Development/Work Habits .........................................................................3

1.3.1 Entering Subject Comments and Grades for Integrated language Arts Strands .........................3

1.4.1 Entering Grades for Integrated Mathematics ............................................................................4

1.5.1 Entering Grades for Music and Physical Education .....................................................................4

2 Grades Four to Six ........................................................................................................................................5

2.1 Entering values into the Gradebook ....................................................................................................5

2.2 Entering The Learner Profile Comment ...............................................................................................5

2.3 Entering The Social Development/Work Habits .................................................................................6

2.4 Entering Stranded English, French Language Arts or Mathematics ....................................................7

2.5 Entering Grades for Remaining Courses ..............................................................................................7

3 Notice of Completion ...................................................................................................................................8

4 How the Comment and Score Inspector Works ..........................................................................................9

4.1 Navigation in the Comment and Score Inspector ................................................................................9

5 Manually Entering Grades ......................................................................................................................... 10

5.1 Comments for the Learner Profile .................................................................................................... 10

5.2 Comments for Social Development/Work Habits ............................................................................. 10

6 Comments ................................................................................................................................................. 11

6.1 Smart Text – (Recommended Method) ............................................................................................ 12

6.2 Smart Pronouns – (Not Recommended but Still Supported) ............................................................ 12

6.3 Personal Comment Bank ................................................................................................................... 13


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Teachers of grades Primary to Six create the report card by entering values in the learner profile, for social

development/work habits, along with comments, subject / strand grades and academic comments into the

gradebook. Depending on the grade and subject, different values must be entered into the Gradebook.

Grade Level

Learner Profile Comment

Social Development/ Work Habits

Strands for ELA/FLA

Mathematics Grade Comment: All subjects have an academic comment

Primary Learner Profile Comments are entered in the Homeroom Attendance Only AM PR to 3. Learner Profile Comments for Music and Physical Education are entered in the respective classes in the Learner Profile column.

Values are selected in the Homeroom Attendance Only AM PR to 3.

WD

D

ND

N/A

N/A N/A N/A Integrated Language Arts, Integrated Mathematics, Physical Education and Music will have comments for the subject. For Term 1, only Integrated Language Arts and Mathematics academic comments will appear on the report card. For Term 2 and 3 Integrated Language Arts and Mathematics, Physical Education and Music academic comments will appear on the report card.

1-3 Grades are selected for each strand for Integrated Language Arts.

A

B

C

D

INS

Integrated Mathematics will have a grade.

A

B

C

D

INS

Music and Phys. Ed. will have a grade.

WD

D

ND

N/A

Integrated Language Arts, Integrated Mathematics will have a subject comment. Comments for Physical Education and Music in T1 are optional, and comments for T2 and T3 are required.

4-6 Learner Profile Comments are entered in the Homeroom Attendance Only AM. Music and Physical Education comments are entered in Learner Profile column in their respective classes.

Values are selected in the Homeroom Attendance Only AM.

C

U

P

R

N/A

Grades are selected for each strand for Language Arts.

A

B

C

D

INS

Grades are selected for each strand in Mathematics.

A

B

C

D

INS

N/A

Grades are selected for all other subjects.

A

B

C

D

INS

All subjects have an academic comment.


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1 GRADES PRIMARY TO THREE

1.1 ENTERING VALUES INTO THE GRADEBOOK

1. In the Gradebook, select the year or term from the Classes section and the correct Reporting Term for the report card being generated. If the wrong year or reporting term is selected then the values you enter in the Gradebook will not be displayed on the report card.

2. Click the Scoresheet tab.

3. Click the button: Final Grades. A series of columns are displayed.

1.1.1 ENTERING THE LEARNER PROFILE COMMENT

Under the Classes section, click on the HOMEROOM ATTENDANCE AM ONLY PR-3 class. The first column is the Learner Profile, enter a comment, or select a comment from your

comment bank. See Section 4 on How the Score Inspector Works or Section 5 on how to manually input

comments and grades.

After a comment is entered a small blue C is displayed in the Learner Profile Comment column.


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1.2.1 ENTERING THE SOCIAL DEVELOPMENT/WORK HABITS

After a comment has been made for the Learner Profile, the next set of columns are the Social Development/Work Habits.

Right mouse click and scroll to Grades and select the code for the student. You can also use the Score Inspector. Please see Section 4 on how to use the Score Inspector or Section 5 on manual input.

Grades P-3 will use the following codes:

WD- Well Developed D – Developing ND – Needs Developing N/A – Not applicable

1.3.1 ENTERING SUBJECT COMMENTS AND GRADES FOR INTEGRATED LANGUAGE ARTS

STRANDS

Under the Classes section, click on the integrated Language Arts class. The first column is the Comment for the subject.

Right mouse click in the column in line with the first student to bring up the Comment Inspector, enter your comment, or select a comment from your comment back. See Section 4 on How the Score Inspector Works or Section 5 for manual data entry.


The following columns (until you get to the Curriculum Outcome column) are the strands, enter the grades (A,B,C,D or INS) for each strand. See the section on See Section 4 on How the Score Inspector Works or Section 5 for manual data entry.


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1.4.1 ENTERING GRADES FOR INTEGRATED MATHEMATICS

Under the Classes section, click on Integrated Mathematics. The first column is grade for the subject. Select the appropriate grade (A,B,C,D or INS) for

each student. See Section 4 on How the Score Inspector Works or Section 5 for manual data entry.

The next column is the academic comment for the subject area. Enter a comment for each student.

1.5.1 ENTERING GRADES FOR MUSIC AND PHYSICAL EDUCATION

Music Physical Education Teachers will enter the Learner Profile Comments, the subject

comment and the grades under the corresponding columns for their respective courses.


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2 GRADES FOUR TO SIX

2.1 ENTERING VALUES INTO THE GRADEBOOK

4. In the Gradebook, select the year or term from the Classes section and the correct Reporting Term for the report card being generated. If the wrong year or reporting term is selected then the values you enter in the Gradebook will not be displayed on the report card.

5. Click the Scoresheet tab.

6. Click the button: Final Grades. A series of columns are displayed.

2.2 ENTERING THE LEARNER PROFILE COMMENT

Under the Classes section, click on the Homeroom AM class. The first column is the Learner Profile, right mouse click in the column next to each student to

bring up the Comment Inspector, enter your comment, or select a comment from your comment back. . See Section 4 on How the Score Inspector Works or Section 5 for manual data entry.



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2.3 ENTERING THE SOCIAL DEVELOPMENT/WORK HABITS

After a comment has been made for the Learner Profile, the next set of columns are the Social Development/Work Habits. Please refer to the section on how to enter grades. Grades 4-6 will use the following descriptors:

Consist – Consistently demonstrates Usually – Usually demonstrates Prompts – Demonstrates with prompts Rarely - Rarely demonstrates N/A – Not applicable

Music and Physical Education Teachers will enter the Learner Profile Comments, the subject comment

and the grades under the corresponding columns for their respective courses.


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2.4 ENTERING STRANDED ENGLISH, FRENCH LANGUAGE ARTS OR MATHEMATICS

Under the Classes section, if you select English Language Arts, French Language Arts or Mathematics, t he

f i r s t co lum n is an Overall Comment for the subject itself, then each strand is listed (e.g., Speaking and

Listening), for letter grades.

2.5 ENTERING GRADES FOR REMAINING COURSES

Entering grades for courses other than English/French Language Arts and Math is the same process. The first

column is the grade for the subject, followed by the subject comment.


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3 NOTICE OF COMPLETION

When all comments and grades for the students are complete for every class including the Homeroom class,

click on the box that displays the term in progress.

In the window Final Grade Completion Status, check the box to indicate that all final grades are entered. Enter any comments (for Administration only) and click OK. The text in the box will change to Grade Complete for the selected term.


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4 HOW THE COMMENT AND SCORE INSPECTOR WORKS

Please see Section 6 for important information on Comments

The Comment and Score Inspector is a tool that allows easy navigation between students and

columns. You are able to move from student to student by using the down arrows or move between columns using the left and right arrows. Depending on the column you are in the Inspector will change names from the Comment Inspector to the Score Inspector.

• Under the Comment column (For the Learner Profile or the comments for a course) right mouse click (Windows), or command + click (Mac) for the first student.

• Select Show Comment Inspector.

• Enter the comment for the first student in the Comment section or select a comment from My Comment Bank then click the Insert Selected button.

4.1 NAVIGATION IN THE COMMENT AND SCORE INSPECTOR

To move from one column to the next use the right and left set of

arrows in the Inspector, to move between students, use the up

and down arrows.

You can choose to add all the comments one student at a time by

clicking the down arrow or you can add the comments and grades

for one student by clicking on the left arrow to move across the

columns.

Comment Inspector 1


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When the Comment Inspector changes to the Score Inspector there are two more

navigation arrows. These arrows will allow you to scroll through the grade values, the

highlighted grade is the one that will be the grade assigned to the student. Use the

column or student arrows to move to the next column or student. Or you can select the

grade from the list presented in the Inspector box.

When you navigate away from the Scoresheet page you will be asked if you wish to

save your changes.

5 MANUALLY ENTERING GRADES

If you choose NOT to use the score inspector to enter the comments or grades, follow

these steps:

5.1 COMMENTS FOR THE LEARNER PROFILE

1. Select the Homeroom Attendance AM for PR to 3 or for Grades 4-6 select Homeroom

Attendance AM.

2. Right mouse click in the Learner Profile column in line with the first student, select Show

Comment Inspector, enter or select your comment and click Close.

3. Move down to the next student and enter the comment, continue until all the students in the

class are complete.

5.2 COMMENTS FOR SOCIAL DEVELOPMENT/WORK HABITS

1. Select the first Social Development/Work Habits column.

2. Right mouse click, scroll down to Grades and select the code applicable to that student.

3. You can then move to then next column to the right OR move down to the next student and

select the grade for the same Development/Work Habits.

4. Continue until all the Development/Work Habits for all students is complete.

Score Inspector 1


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6 COMMENTS

The approximate number of characters that will be displayed on the report cards for the comments are:

Grades PR -3

Grade Level Learner Profile Learner Profile for Music and Phys Ed.

Integrated Language Arts

Integrated Mathematics

Music and Phys Ed. Subject

Primary 450 250 1000 1000 700

1-3 450 250 1000 1000 600

Grades 4-6

Grade Level Learner Profile Learner Profile for Music and Phys Ed.

English and French Language Arts

Mathematics Music and Phys Ed. Subject

4-6 450 250 1500 1500 600

Underneath the Comment section make note of the character count, the number of characters available decrease as you start entering a comment. When there are no more characters left an error message is displayed stating the number of characters have exceeded the limit. However, for existing comments that exceed the character count limit, a warning message is displayed underneath the comment stating how many characters have exceeded the limit. Characters that exceed the character count limit may not be displayed on the report card.


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• When writing comments you may use either Start Text or Start Pronouns. (Please see Table 6.1 and 6.2 for a listing). Start Text is converted directly in the gradebook and will provide accurate character counts for comments. However, Smart Pronouns are not converted in the gradebook and are only translated within the coding and printing of the report card. As a result, Smart Pronouns will not provide accurate character counts in the gradebook.

Be aware of the length of your comments because the counter may not be a definitive

number of actual characters that are printed on the report cards depending on the smart

pronouns used in the comment.

Please note that all existing smart pronouns will still work. You may continue to use the existing functionality or you can use the new functionality.

Benefits of the new smart text are:

• Presentation and storing of the actual text so that you have more accurate character counts.

• This new feature can be used by all teachers in all grade levels.

6.1 SMART TEXT – (RECOMMENDED METHOD)

<first name> note: there is no underscore <last name, first name> <first name last name> <preferred name> <last name> note: there is no underscore <he/she> <his/her> <him/her> <He/She> <His/Her> <Him/Her>

6.2 SMART PRONOUNS – (NOT RECOMMENDED BUT STILL SUPPORTED)

~(He/She) ~(son/daughter)

~(he/she) ~([01]first_name)

~(His/Her) ~([01]last_name)

~(his/her) ~([01]lastfirst)

~(him/her) ~([01]Grade_level)

~(Son/Daughter) ~([01]Home_room)


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6.3 PERSONAL COMMENT BANK

Please refer to the user guide on the iNSchool website Teachers>User Guides>PowerTeacher

Gradebook>Using the Personal Comments Bank

1. Click Tool > Preferences in the menu bar 2. On the Comment Bank tab click the Add button 3. Enter a Code and Category 4. Enter a Comment and select the a Smart Text field where appropriate

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Report Card Guide Grades PR-6...Report Card Guide Grades PR-6 Quick Reference Guide October 28, 2015...

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