Funding Scheme: CP-Collaborative Project

Call identifier: FP7-SST-2010-RTD-1

REPORT / D9.2 –

Web page and document structure and organization

Project Number: SCP0-GA-2010-266126

Project Title: Technologies and Scenarios For Low Emissions Shipping

Document ID: AC-WP9-D9.2-V01-05/2011

Date: 31/05/2011

Dissemination level

PU Public

PP Restricted to other programme participants (including the Commission Services)

RE Restricted to a group specified by the consortium (including the Com. Services)

CO Confidential, only for members of the consortium (including the Com. Services)

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Document Change Log

Revision Edition date Author Modified sections

Comments

00 20/05/2011 Alberto Casal, Carla Piñeiro

- Creation draft

01 31/05/2011 Alberto Casal Validation

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REPORT

“D9.2 – Web page and document structure and organization”

Responsible Alberto Casal

Author(s) / Editor(s) Alberto Casal, Carla Piñeiro

Description Document that defines the structure of the public web page of the project and its updates and maintenance throughout the project.

WP 9 DISSEMINATION

Lead beneficiary 3 Type of activity OTHER

Start Month 1 End Month 36

Objectives

• Perform the dissemination of the TEFLES project results and outcomes to stakeholders.

• Promote implementation, dissemination and refinement of the models from the project.

• Raise awareness among interest group(s) for technologies and models (experts, industries and potential end users).

• Creation and maintenance of the project web, with links to essential documents and organizations.

• Organization of three workshops on project results:

- Workshop 1 After treatment technologies for emissions reduction

- Workshop 2 Emission reductions through ship operations in ports

- Workshop 3 Evaluation of cost-effectiveness of emission reduction scenarios

• Provide beta testing seminars for preliminary validation of models and scenarios, and dissemination (to make the models widely applicable and user friendly).

Description of work and role partners

Task 9.1 CREATION AND MAINTENANCE OF A PROJECT WEB PAGE

Task Leader: INOVA

Participants : CIT, VICUS

The public web page will be operative since month 4. The project internal web will be operative on the month 2 and used as base to test the public web in advance.

9.1.1 Specification , contents and access levels

The web page could have an intermediate option open for third parties by registration. (Partners with working area, public open and intermediate for registered third parties and invitations such EC and administrations)

9.1.2 Selection of subcontractor and issue of terms of contract

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9.1.3 Setting access rights

9.1.4 Launch and collaboration and cross reference agreements

9.1.5 Maintenance along the project

List of deliverables

Number Title Lead beneficiary Date (Month)

D9.1 Detailed dissemination plan 3 3

D9.2 Web page and document structure and organisation

1 4

D9.3 Workshop 1 After treatment technologies for emissions reduction

1 24

D9.4 Workshop 2 Emission reductions through ship operations in ports

1 30

D9.5 Workshop 3 Evaluation of cost-effectiveness of emission reduction scenarios

1 35

D9.6 Manuals for Beta testing and model seminars plan

11 35

D9.7 Final dissemination report 11 36

Milestones

Number Name Lead beneficiary Date (Month)

M9.1 Web page operational and dissemination plan scheme

1 4

M9.2 Workshop 1 After treatment technologies for emissions reduction

1 24

M9.3 Workshop 2 Emission reductions through ship operations in ports

1 30

M9.4 Workshop 3 Evaluation of cost-effectiveness of emission reduction scenarios

1 35

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TABLE OF CONTENTS

1. INTRODUCTION ............................................................................................................................... 6

2. WEB PAGE STRUCTURE .................................................................................................................... 7

2.1. Home ........................................................................................................................................... 7

2.2. Project ......................................................................................................................................... 9

2.3. Project Dissemination ................................................................................................................11

2.4. Team Members .........................................................................................................................13

2.5. News ..........................................................................................................................................16

2.6. Links ...........................................................................................................................................17

2.7. Contact ......................................................................................................................................18

3. PROGRAMMING AND MAINTENANCE .......................................................................................... 19

4. CONTENT UPDATE ......................................................................................................................... 20

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1. INTRODUCTION

The project web page is accessible through the following web address: www.tefles.eu

Through this website:

Public can access to the description of the project (objectives, strategy, work packages,

management board), of the project partners and the third parties, news and links related,

and promotional material (public project documents, events, logos, posters, flyers and

images).

Project partners can access the internal Project Management Platform, EMDESK, through a

link on the top right corner of the web, which requires a username and password.

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2. WEB PAGE STRUCTURE

The general structure of the web page is the following:

Home

Project

Project Dissemination

Team Members

News

Links

Contact

2.1. Home

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The home contains a flash object with three images that represents the three scenarios to analyze in

TEFLES project:

At sea:

Approach and maneuvering:

At port:

At the top of the flash object is the menu for web browsing.

In the bottom of the flash object are:

- The tittles of the three latest news and their links to the news.

- A summary of project objectives.

- A summary of the execution strategy (methodology).

- General information to contact with the Project Coordinator (INOVA) and a link to the

Contact menu.

Footer highlights that the project is funded by the European Union within FP7. This message remains

visible throughout the web:

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2.2. Project

The structure and contents of the section “Project” are the following:

- Introduction.

A page explaining the background of the project.

- Objectives.

A page explaining the objectives of the project and illustrated with the scheme of the project

concept.

- Strategy.

A page explaining the strategy of the project and illustrated with the scheme of the project

work flow.

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- Work Packages.

List of Work Packages of the project and link to a page with the description of each one: work

package leader, objectives and activities.

o WP1 Administrative Coordination

o WP2 After Treatment and Thermal Energy

o WP3 Propulsion and maneuvering

o WP4 Power generation and propulsion

o WP5 Scenario 1 emission reduction model: al sea

o WP6 Scenario 2 emission reduction model: port approach and maneuvering

o WP7 Scenario 3 aiming at zero emissions at port

o WP8 Implementation Strategy and Economical Aspects

o WP9 Dissemination

- Management Board

A page explaining the management board of the project and illustrated with the scheme of

the project team structure.

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2.3. Project Dissemination

The structure and contents of the section “Project Dissemination” are the following:

- Documents.

A page with the public documents generated along the execution of the project (public

deliverables) and related documents from other sources.

o Project documents (Public).

o Related documents.

- Project Events.

A page with a list of internal meetings, workshops, seminars and other events, sorted by date

of event. Each one will link to a page with the description of the event, related documents or

photos, and in the case of workshops and seminars, the option of registration.

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- Brochure.

A page with the promotional material: logos, flyers, posters, etc.

o Logos:

o Flyers:

o Posters:

- Images.

A page with images, photos, schemes, etc of the project.

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2.4. Team Members

The structure and contents of the section “Team Members” are the following:

- Project Partners.

List of partners of the project and link to a page with the description of each one: description,

presentation (documents, catalogues, images, videos, etc.), web, contact persons (contact

details and short description) and other team members (short description).

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o I NOVA, Consultores en Excelencia e Innovación Estratégica, S.L. (INOVA)

o Vicus Desarrollos Tecnológicos S.L. (VICUS)

o Consultores Investigación Tecnológica S.L. (CIT)

o Couple Systems GmbH (COUPLE)

o Hamburgische Schiffban Versuchsanstalt GmbH (HSVA)

o Hijos de J. Barreras S.A (BARRERAS)

o Istanbul Technical University (ITU)

o Autoridad Portuaria de Vigo (APV)

o Saft Batteries S.A. (SAFT)

o Heatmaster B.V. (HEATMASTER)

o Newcastle University (UNEW)

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- Third parties and End Users

A page with a list of third parties of the project with their names, logos, countries, links to

webs and contacts.

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2.5. News

A page with a list of the relevant news related the project. Each new has a link to the source of

information, where read the new in full.

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2.6. Links

A page with a list of relevant links related the project.

These links are sorted by geographical scope: International / European or National / Local.

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2.7. Contact

A page with the contact details of the Project Coordinator (INOVA) and the contact person appointed

to manage the information.

From this page anyone can contact the project team and ask questions or make comments.

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3. PROGRAMMING AND MAINTENANCE

For the creation of the web page of the project and its maintenance along

the project execution, INOVA has subcontracting an IT service. After

scanning several possibilities, the company chosen to provide this service is

Hacce Soluciones TIC S.L, specializing in digital media and web design user-

centered. (More information of Hacce: http://hacce.com/)

The web page of TEFLES has been developed on the WordPress Content Management

System (CMS).

WordPress is a Content Management System (CMS) developed in PHP and distributed under GPL

licenses. That is, the code is open, modifiable, and requires no license fees for its use.

Wordpress Highlights:

Content management: the editing of articles by the administrator is simple and accessible to

any medium user via Internet, because it follows the philosophy WYSIWYG "What You See Is

What You Get".

Search Engine Optimization (SEO): WordPress has numerous tools to improve SEO.

Installation scalable: among the main advantages of WordPress, as in any other open source

manager is the fact that any facility can be expanded, ie, new components can be added to

increase functionality.

Consolidated Developer Community: There is a vast global community of programmers to

develop extensions for WordPress, it licensed under GPL or commercial license, which can be

used and customized in any web page.

Automatic System Update.

Distribution of articles through RDF, RSS 0.92, RSS 2.0 and Atom 1.0.

Integration of other web services:

TEFLES website allows the integration of web services and improve the dissemination of information

about the project:

- Youtube: store-and video broadcasting.

- Issuu: service storage and distribution of PDF documents.

- Slideshare: storage and distribution service presentations.

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4. CONTENT UPDATE

The defined process for updating web page content is as follows:

1. Identification of the contents to update.

2. Development or collection of new contents.

3. Validation of the new content by the project team.

4. Update the TEFLES web.

Updating and management of web page contents will be centralized in INOVA, that will collect the

information (both from partners such as from other sources of information) and updating the TEFLES

website.

The rest of partners will be responsible for identifying and developing new content or updates them,

as well as validating that content before making these changes on the website.

Updates will be made attending to the following schedule, based on the page web structure and the

characteristics of the web contents:

Home.

o News. Updates made in "News" will be automatically displayed in this section of the

Home.

o Project objectives. Static contents, no updating required.

o Strategy. Static contents, no updating required.

o Contact. Static contents, no updating required.

Project.

o Introduction. Static contents, no updating required.

o Objectives. Static contents, no updating required.

o Strategy. Static contents, no updating required.

o Work Packages. Static contents, no updating required.

o Management Board. Static contents, no updating required.

Project Dissemination.

o Documents.

Project documents (Public). Updates will be made following the schedule of

the delivery date of the deliverables classified with Public dissemination

level.

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Related documents. Along the project execution, project partners will search

and identificate documents of interest related to the project. Updates will be

made at the end of each month.

o Project Events. Along the project execution there are planning events as internal

meetings, workshops or seminars. Updates in each event will be held in the following

way:

In case of internal meeting, the update of information will be made after the

event, taking as deadline the end of the month. The information to update

will be: short description of the event, images and documents of public

character.

In case of workshops and seminars, the update of information will be made:

- Two months before the event, with the aim of reaching the widest

dissemination. The information to update will be: short description

of the event, option of registration.

- After the event, taking as deadline the end of the month. The

information to update will be: description of the event, images,

documents, videos, etc of public character.

o Brochure. Along the project execution, project partners will develop promotional

material: flyers, posters, etc. Updates will be made at the end of each month.

o Images. Along the project execution, project partners will take pictures. Updates will

be made at the end of each month.

Team Members.

o Project Partners. Static contents, no updating required.

o Third parties and End Users. Updating will be made in the case of collaboration of

other entities that were not originally foreseen in the project execution.

News. Along the project execution, project partners will search and identificate news of

interest related to the project. Updates will be made at the end of each month.

Links. Along the project execution, project partners will search and identificate links of

interest related to the project. Updates will be made at the end of each month.

Contact. Static contents, no updating required.