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Ref.:

From-

Presiding Officer

To,

District Officer

Dear Sir/ Madam,

Sub: Submission of Annual Report for the year 2020 under the Sexual Harassment of Women at

Workplace (Prevention, Prohibition, and Redressal) Act, 2013 – Reg.

Please find enclosed the Annual Report under Section 21 of the Sexual Harassment of Women at

Workplace (Prevention, Prohibition, and Redressal) Act, 2013 pertaining to our Company

Kindly acknowledge receipt.

Thanking you,

Yours truly,

[Presiding Officer]

Internal Committee [IC]

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Ref.:2019/001

To,

District Officer

CC:

Subject: Submission of annual report as per the requirement of Section 21 (1) of Sexual

Harassment of Woman at Workplace (Prevention, Prohibition and Redressal) Act, 2013

Respected Sir / Madam,

We hereby submit the Annual Report of the Internal Committee on Prevention of Sexual Harassment

for the calendar year 2020.

Number of complaints received in a year

Number of complaints disposed of in a year

Number of cases pending as on 31st December 2020 for more

than 90 days

Nature of action taken by the employer

Number of awareness programme conducted to create awareness

about sexual harassment at workplace from 1st January 2020-

31st December 2020

Number of employees attended such sessions conducted to

create awareness about sexual harassment at workplace from 1st

January 2020- 31st December 2020

Any specific initiative taken by the organisation / IC towards their role of Prevention, Prohibition and

Redressal:

a) IC was constituted on _________________

b) Change in IC members on _____________ (details below in point h)

c) Orientation Programme conducted to the members of the IC on ________.

d) Update on Anti-Sexual Harassment Policy disseminated to all employees on ________________.

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e) Notice of constitution of the IC displayed at conspicuous locations from _________

f) Work from home awareness sessions conducted for employees

g) New joiner orientation about the policy and law conducted on ______________

h) The Names and Contact details of the IC as on 31st December, 2020 is as follows:

Sr

No. Name Designation Contact details

1

Presiding Officer

2 Member

3 Member

4 External Member

i) Summary of the action taken on Complaints of Sexual Harassment: NIL

Sr.

No.

Complaint

No.

Complainant Respondent Disciplinary Action

1 Female employee Male employee

The report has been prepared in compliance of Section 21 (1) of Sexual Harassment of Woman at

Workplace (Prevention, Prohibition and Redressal) Act, 2013.

Yours faithfully,

[Presiding Officer]

Internal Committee [IC]

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Why this Annual Report?

As per Prevention of Sexual Harassment Act, 2013, there are 2 reports to be submitted by the

employer:

1. It is the duty of the ICC to submit an annual report, which includes the number of cases filed/disposed of every calendar year to the employer and district office.

2. The employer has a statutory obligation to ensure this report is included in the annual report of the organization filed to the Registrar of companies.

Extract of the act below

As per the Act – “(I) The Internal Committee or the Local Committee shall in I. each calendar year

prepare, in such form and when may be prescribed, an annual report and submit the same to the

employer and the District Officer.

(2) The District Officer shall forward a brief report on the annual reports

What do we need to submit in the Annual Report ?

The Act mandates submission of an Annual Report by the ICC/LCC to the employer/District Officer.

The District Officer will forward a brief report on the annual reports to the appropriate State

Government. Such reports must include the following information:

1. No. of complaints received;

2. No. of complaints disposed of;

3. No. of cases pending for more than 90 days;

4. No. of workshops/awareness programmes carried out;

5. Nature of action taken by the employer/DO;

How do we find District Officers in our area?

Send a copy of the Annual report via Registered post and save the acknowledgement. Most of the

states in India have appointed different persons like Collectors, Deputy Collector, District Magistrates,

and Additional District Magistrates as District Officers.

If my state does not have a District Officer?

It has been noticed that many states have not appointed the District Officer. In such cases one can

submit the mandatory annual report to the Chief Minister’s office and the Women and Child

Development Department/Ministry as a safeguard.

If my organisation is based out of multiple locations then do I have to file multiple annual

reports?

Yes, you will have fill annual reports in each and every location where you have more than 10

employees.

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State Specific Mandate

In case you have your branches in any of the below locations, then please follow the online registration process along with the hardcopy of Annual report filing:

1. Maharashtra State Mandate

If you are an employer who has operations in Maharashtra, please fill out the details in the form

prescribed by the government (Maharashtra State mandate - July 2019.pdf (kelphr.com)and submit it to

the Sub-Divisional Magistrate, Old Custom House, Shaheed Bhagat Singh Road, Fort, Mumbai -

400001 by 20th July 2019.

2. Noida – Gautam Buddh Nagar

Attention Firms with Noida location (Gautam Buddh Nagar administration), please instruct your HR

or Internal Committee to register on SHOR app ASAP. For details, Noida Posh Notification.pdf

(kelphr.com)

3. Telangana

It needs to be registered with the State Shebox portal. Please use this link to register your IC if you

operate in Telegana T-She Box: Sexual Harassment Electronic Box (tgwdcw.in)

Addresses for Registered Post

Mumbai – City

DWC DO, Near BBD chawl, Opp. 117, Worli, Mumbai- 400018, Ph: 022- 24922484,Email -

dwcdmcity@yahoo.com

Mumbai- Suburbs- Collector Office

10th Floor, Administrative Building, Near Chetna College, Government Colony, Bandra East,

Mumbai Maharashtra 400051. Email - wcd_mumupanagar@rediffmail.com

Thane West

Office of the District Women & Child Welfare Officer C/o Office of District collector – Niyojan

(Planning Bhavan, Court Naka, Thane West-400601. Ph: 022-25330752.

Gurugram

ADC, Gurugram & Secretary RTA, ADC Office, Vikas Sadan, Opp.Mini Secretariat office, Near

Rajiv Chowk, GuruGram, Ph. 0124-2322211 Email Id: Drdagrg@hry.nic.in

Chennai District social welfare office, Singaravelar Malaigai,62, 8th floor, 62, Rajaji Salai,

Chennai600001. Ph: 044-25264568.

Coimbatore

T.N. Hariharan, I.A.S., District Collector cum District Magistrate of Coimbatore, State bank

road, Gopalapuram, Coimbatore, TamilNadu – 641018. Ph: 0422- 2301320.

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Ahmedabad

RTO, Subhash Bridge, Collector Office, Ahmedabad, Gujarat- 380027

Madurai

The District Collector, Gandhi Museum Main Road, District Collector office, Anna bus stand,

Madurai-625020. Ph: 0452-2531110, Camp Office: 0452-2532290. Mail Id: collrmdu@nic.in

Bangalore

The DC’s Office, Behind Kandaya Bhawan, Ambedkar Veedhi, Sampangi Rama Nagar,

Bengaluru, Karnataka 560009. Ph: 080 22211106.

District Officer (Deputy Commissioner), Local complaints Committee, Fourth floor, DC office

building, Revenue Complex, KG Road. Bangalore – 560009. Email: dwcd.dd@gmail.com

Hyderabad

The District Collector, Nampally, 5-8-505, Chirag Ali lane, Abids, Hyderabad, Telangana-

500001. Phone – 040 23202833. E mail: collectorhyd@gmail.com

Kolkata

District officer, Office of the joint Commissioner of Police (Crime), 18, Lalbazar street, Kolkata

-700001.

The District Collector, Office of the District Collector, Kolkata , 21, N. S. Road, Fairley Place,

B.B. D Bag, Kolkata-700001

Pune

District Office, Gulnarg Park Co.Op. Hsg.Soc. 3rd floor, Near New Bijay Bakery, Somwar peth,

Pune – 411011. Email: rdcpunemh@gmail.com

District officer, Dy. Collector, Office of District Collector, New Collector office Building, Station

Road. Opposite to Sassoon Hospital, Pune, Maharashtra- 411001.

Email: rdc.pume-mh@gov.in

Indore

District Collectors office, Moti Tabela Road, Chhatribagh, Indore, Madya Pradesh- 452004. Ph:

0731-24491111

Noida

District Collectrorate Office, Near LG Office, Surajpur, Greater Noida, Uttar Pradesh-201306.

Phone : 0120 256 0044.

District Magistrate, G 20, sector, Gautam Buddha nagar, Noida, Uttar Pradesh-201301.

Trivandrum

Collectrorate Thiruvananthapuram, 2nd Floor Civil Station building, Civil station road,

Thiruvananthapuram, Kerala – 695043. Ph: 0471- 2731177.

mailto:rdc.pume-mh@gov.in

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Rajamundhry Office/Site

Collector – East Godavari, Shri Ch.Venkat Rao DCPO, DCPO D.No 65-1-1 karanamgari Junction

Narasanna Nagar Upstairs MORE super market, Kakinada east Godavari. Pin: 533001. Ph:

0884-2361200/0884-2368445. Email: collector_egd@ap.gov.in, dcpueg@gmail.com

Rajkot office

Shri : Vyas Mitsu , M.S. Building 5-4 Floor Nr. Race Course Race Course Road Rajkot. Ph: 281-

2458590 Email: dcpurajkot@gmail.com

New Delhi - North

Deputy Commissioner Office North District BDO Block, Alipur, New Delhi-110036. Ph:

23943048 Email: dcnorth@nic.in

New Delhi - Central

Deputy Commissioner Office Central District 14, Daryaganj, New Delhi – 110002. Ph:

23282903. Email: dccentral@nic.in

New Delhi – South

Deputy Commissioner Office South District Mehrauli, Badarpur Road, Saket New Delhi110039.

Ph: 29535025. Email: dcsouth@nic.in

New Delhi

Deputy Commissioner Office New Delhi District Jam Nagar House, New Delhi-110001. Ph No

– 23386982 Email - dcnd@nic.in.

New Delhi – South West

Deputy Commissioner Office South West District Kapashera, New Delhi-110037. Ph:

25065633. Email: dcsw@nic.in

Delhi – West

Deputy Commissioner Office West District Old Middle School Building, Lawrance Road,

Rampura, Delhi-110085, Ph: 27396629. Email: dcswest@nic.in

New Delhi - North

Deputy Commissioner Office North East District Weaver’s Complex, Nand Nagari, New

Delhi110093. Ph: 22122732, Email: dcne@nic.in

Delhi – East

Deputy Commissioner Office East District L M Band Road Shastri Nagar, Geeta Colony,

Delhi110031. Ph: 22421656 Email: dceast@nic.in

Delhi - North West

Deputy Commissioner Office North West District Kanjhawala, Delhi – 110081. Ph: 25953785.

Email: dcnw@nic.in

mailto:dcpueg@gmail.com

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New Delhi - South East

Deputy Commissioner Office South East District Old Gargi College Building, Lajpat Nagar-IV,

New Delhi-110024. Ph: 26476401 Email: dcse.rev.delhi@nic.in

Delhi – Shahadara

Deputy Commissioner Office Shahdara District L M Band Road Bunkar Complex, Nand Nagri

Opp, Gagan Cinema,Delhi-110093. Ph No: 22126305 Email: dmshahdara.delhi@nic.in Delhi

IAS D.M/A.D.M/S.D.M, 12/1, Jam Nagar House, Sahajahan Road, New Delhi – 110011.

CONTACT

Email:

Website: www.KelpHR.com/ASH

Blogs: www.KelpHR.com/blogs

Call: +91 9500129652

Locations: Ahmedabad | Baroda | Bengaluru | Chennai | Gujarat | Hyderabad

Jaipur | Kolkata | Mumbai | NCR | Pune | Surat

posh@kelphr.com

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Prashant Panwar, IAS Additional Deputy Commisioner

Gurugram

D.O.No. : _______________

Dated : ________________

To _________________

_________________

_________________

Subject: POSH ACT COMPLAINCE CHECKLIST (COMPREHENSIVE)

This is to bring to your urgent attention about the formation of an Internal Complaints

Committee as legally mandated by the Sexual Harassment of Women at Workplace

(Prevention, Prohibition and Redressal) Act, 2013. As per the Act, it is mandatory for the ICC

of your organisation to provide an Annual Report in the prescribed format to the District

Probation Officer. It has been observed from our records that your organisation has not filed

the Annual Report pertaining to compliance of Sexual harassment of Women at Workplace

(Prevention, Prohibition and Redressal) Act, 2013for the year ended on 31st December, 2020.

1. Policies:

i. Have you prepared and implemented an internal Sexual Harassment of Women at Workplace (Prevention, Prohibition and redressal) Act, 2013 Policy in your

organization?

If yes, reference number of the policy: __________

ii. Is sexual harassment specified as a form of misconduct under the employment contract or service rules, or the standing orders (if standing orders are

applicable to your business)?

If yes, amendment reference number: ______________

iii. Have you created an Internal Complaints Committee (ICC) for each branch or office as per the Sexual Harassment of Women at Workplace (Prevention,

Prohibition and redressal) Act, 2013? (* applies for each branch or office with

10 or more staff)

2. Notices:

i. Have you displayed sufficient notices informing employees about your organization’s stance on sexual harassment and the consequences of indulging

in such acts?

If yes, please attach a sample of the notice.

ii. Have you provided sufficient information about the members of the ICC and LCC in prominent places in Hindi as well as English and regional language

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(applicable if you have more employees / vendors / subvendors / contract

labours etc from a particular region who cannot read English and Hindi ) the

organization, so that employees and staff can reach them.

If yes, please attach a sample.

3. Employee Awareness and assistance:

i. Do you conduct periodic workshops or seminars to sensitize employees about the stance of your organization on sexual harassment and about the

consequences of engaging in any conduct that amounts to sexual harassment?

If yes, please provide the year- wise breakup of the number of workshop

conducted in the year 2018-19 & 2020 (year ending 31st December every year).

ii. Have you made efforts to make employees aware about their rights under the act?

If yes, please mention briefly about such communicate _______________

iii. Is there any system or process to provide assistance to an employee who has been sexually harassed, in approaching the complaints committee and in dealing

with psychological and other effects of sexual harassment?

If yes, please mention briefly about the system _____________________

iv. Does the organization provide assistance to the harassed employee to make criminal complaint in the police station?

4. ICC: Section 4 (i) of the act states that every employer of a workplace shall, by an order in

writing, constitute a Committee to be known as “ Internal Complaints Committee”.

i. Provided that where the offices or the administrative units of the workplace are located at different places or divisional or sub-divisional level, the Internal

Complaints Committee shall be constituted at all administrative units or

offices.

ii. Do you have required number of members in the ICC as per the conditions laid down in the Sexual Harassment of Women at Workplace (Prevention,

Prohibition and redressal) Act, 2013

If yes, specify names and position of IC members:

S.No Name of the members Office Designation Contact number Email Id

1 Presiding Officer:

2 External Member:

3

4

5

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iii. Have you conducted an orientation program for the ICC members?

If yes, please provide dates of such programme: ______________

iv. Do you conduct capacity and skill building workshops for the ICC members? v. If yes, please provide the year- wise breakup of the number of workshop

conducted in year 2018-19 & 2020 (year ending 31st December every year).

vi. Do you provide necessary facilities to the ICC for dealing with sexual harassment proceedings?

5. Compliance with complaints committee recommendations:

i. Have you followed the recommendations of the LCC /IC (as applicable) regarding the interim measures?

ii. Have you implemented the LCC /IC’s ( as applicable ) recommendations as per the final award?

iii. Do you monitor functioning and performance of the IC at a broad level?

For example: whether the complaints follow the prescribed time limits and

procedures? Whether conciliation and the interim measures were

considered?

6. Reports:

i. Does the ICC forward an annual report containing necessary details of

sexual harassment case proceedings to the prescribed authorities?

ii. Do you include information about pending and resolved sexual harassment

cases in the annual report of your company?

7. Annual Report:

The attached your annual report which the Complaints Committee shall prepare u/s

21, shall have the following details:-

No. of complaints of sexual harassment received in the year

No. of complaints disposed off during the year

No. of complaints pending for more than ninety days

No. of workshop or awareness programme against sexual harassment carried out

No. of action taken by employer of District Officer

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Please note that formation of an Internal Complaints Committee and submission of required

details and annual report as specified in Sexual Harassment of Women at Workplace

(Prevention, Prohibition and Redressal) Act, 2013, is legally mandatory; failure to comply with

provisions of the Act will be subject to penalty as prescribed in the said Act.

Additional Deputy Commissioner,

Gurugram-cum-District officer,

SHWW Act, 2013.