ABSTRACT

The STMS is a Staff Management System is a convenience for staff to apply and

manage their work which is located in Selangor International Islamic University College,

Bandar Seri Putra, Bangi, Selangor. The main purpose of the development of this

system is to give a convenience for the staff to apply leave, apply on off and faulty report

by online. It also give opportunities for the management to manage apply leave system,

apply on off system and faulty report system. In this system, also have new

advertisement for the staff for instance have a program in SIIUC or about the

examination and others. The system is designed with user friendly, easy to use interface

and simple navigation menu so that the user will be the able to use and browse the

system easily. The system is developed by Macromedia Dreamweaver MX, PHP and

MySQL database which is easy to use and can integrate all of the system elements.

Hope that this system can help users in application Staff Management System.

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INTRODUCTION

Staff Management system is a prototype for Faculty of Information Science and

Technology’s report by online project. There are three part of the system:

Leave application System

Faulty Report System

On Off Application System

The staff just needs to be online to do any transaction and facilities for student and

management in SIIUC. Leave application system is a system where the staff can apply

the leave by online. The application from staff will be send to dean. The second step is

the dean should approve or not approve the application and send to human resources

department.

The second system is a faulty report system where the staff can report any fault

or damage in the type of electric, building and furniture. The report from the staff will be

send to Student Affair Department (JPP). JPP will approve the report and send to

Department of Treasurer Development (JHP). Staff in JHP can take an action as soon

as possible.

The third of system is on off application system where staff can make application

to go out during work time. The application will be send to dean and the dean will

approve the application.

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OBJECTIVE

• Do not waste the time to make any transaction by online because now we have a

wireless in S.I.I.U.C

• Easy for all management staff to use and process the application

• Developing and manage the system with more efficient, easy, and systematic

• No cheating forms because the transaction is made online

• Easily to analysis, doing the document works.

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PROJECT PLANNING

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USER REQUIREMENT STUDY

Problem Statement

Difficult for the staff to make application by manual system.

Difficult for the management such as the dean, Human Recourses Department

(HR), Student Affair Department (JPP), Department of Treasurer Development

(JHP) to manage their work because in SIIUC have many staff in all department.

Late to know approval status

SYSTEM DEVELOPMENT REQUIREMENT

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SOFTWARE

Operating System

Microsoft Windows XP Professional

Designing Software

Macromedia Dreamweaver MX

Firework

Coding & Database

PHP

MYSQL

HARDWARE

Central Processing Unit (CPU)

Processor: Pentium 4

Input Devices

Keyboard : Samsung

Mouse : Logitech Optical Mouse

Storage

Hard Disk Drive : 80GB

DVD ROM : BENQ

CD ROM : BENQ

Pen drive : CORSAIR 256Mb

Output Devices

Monitor : BENQ

Printer : Samsung

TIME

4 Month to develop this system

MAN POWER

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• Supervisor : En Syarbaini Ahmad

• Project Manager : Al Ariff Ameer

• Designer : Ahmad Fitri Paridin

• Programmer : Norimah Md Nordin

: Nurul Izzah bt Hassan

• Tester : Al Ariff Ameer

CONCEPTUAL SYSTEM DESIGN

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Flow Chart

ER Diagram

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SYSTEM DEVELOPMENT LIFE CYCLE (SDLC)

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- Unified Modeling Language (UML) -

SYSTEM INSTALLATION AND DEPLOYMENT

1. Installing Easy PHP 1-8

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2. Finish installing Easy PHP 1-8

3. Installing Macromedia Fireworks V8.0

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4. Finish installing Macromedia Fireworks v8.0

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5. Installing Macromedia Dreamweaver v8.0

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6. Finish installing Macromedia Dreamweaver v8.0

SYSTEM CONSTRAINT

This system is a manual base on the manual form.

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There are the limitations of the system:

Many of information should be key in by manual

Lack of security

Some system don’t have a part for staff to check their status of application

SUMMARY AND RECOMMENDATION

For more effective and interactive system, we can use/add interactive

Effects and Benefit

Transaction can be done quickly

All transaction will be online, no traditional style anymore

Reduce cost (paper usage)

Reduce time (trip to office to apply)

Advantage for staff/User

Interesting Features

Get the latest info about KUIS at “Memo Terkini” column.

Friendly user and attractive interface

DATABASE STRUCTURE

TABLE NAME : ADMINJHP

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Num Key Field Type Length Description Remark

1 Username Varchar 10 Name user

2 katalaluan Varchar 10 password

3 PK staffjhpID Varchar 10 Staff no

4 fullname Varchar 30 Staff fullname

5 lastname Varchar 10 Staff lastname

6 email Varchar 20 Email staff

7 phone Varchar 15 Phone no

8 address varchar 20 address

TABLE NAME : ADMINJPP

Num Key Field Type Length Description Remark

1 Username Varchar 10 Name user

2 katalaluan Varchar 10 password

3 PK staffjhpID Varchar 10 Staff no

4 fullname Varchar 30 Staff fullname

5 lastname Varchar 10 Staff lastname

6 email Varchar 20 Email staff

7 phone Varchar 15 Phone no

8 address varchar 20 address

TABLE NAME : ADMINSTUDENT

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Num Key Field Type Length Description Remark

1 Username Varchar 30 Name user

2 PK matrix Varchar 10 Matrix no

3 katalaluan Varchar 10 password

4 fakulti Varchar 20 faculty

5 email Varchar 20 email

6 address Varchar 50 address

7 phone varchar 10 phone

TABLE NAME : ADMINUSER

Num Key Field Type Length Description Remark

1 Username Varchar 20 Name user

2 katalaluan Varchar 10 password

3 PK userID Varchar 10 Staff No

4 fullname Varchar 30 fullname

5 lastname Varchar 10 lastname

6 Email Varchar 15 Email

8 Phone Varchar 15 phone

9 address Varchar 50 address

TABLE NAME : APPROVED

Num Key Field Type Length Description Remark

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1 Username Varchar 50 Name user

2 PK UserID Varchar 15 No Staff

3 Room Varchar 5 No room

4 Date Varchar 12 Date

5 Perabot Varchar 50 Furniture fault

6 Elektrik Varchar 50 Electric fault

7 Bangunan Varchar 50 Building fault

8 Status Varchar 10 Status

9 fakulti Varchar 20 faculty

TABLE NAME : APPROVEDDEKANCUTI

Num Key Field Type Length Description Remark

1 Staff_name Varchar 20 Name user

2 PK Staff_ID Varchar 10 No Staff

3 jawatan Varchar 10

4 NamaFakulti Varchar 20 faculty

5 JenisCuti Varchar 20 Type of leave

6 SbbCuti Varchar 30 Cause of leave

7 Tarikh Varchar 15 date

8 Approver Varchar 20 approver

9 Action Varchar 10 Action taken

10 dateapprove Varchar 15 Date approve

TABLE NAME : APPROVEDDEKANOTAS

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Num Key Field Type Length Description Remark

1 Nama Varchar 20 Name user

2 Fakulti Varchar 20 Faculty

3 Jabatan Varchar 20 Department

4 PK NoStaff Varchar 10 Staff No

5 SbbKeluar Varchar 12 Cause of out

6 SbbLain Varchar 20 Another cause

7 Keluar Varchar 10 Time out

8 Masuk Varchar 10 Time go back

9 Tarikh Varchar 15 Date

TABLE NAME : APPROVEDHRCUTI

Num Key Field Type Length Description Remark

1 Staff_name Varchar 20 Name user

2 PK Staff_ID Varchar 10 Staff no

3 jawatan Varchar 10 position

4 namaFakulti Varchar 20 faculty

5 jenisCuti Varchar 20 Type of leave

6 tarikh Varchar 15 date

7 sbbCuti varchar 20 Cause of leave

TABLE NAME : FORM

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Num Key Field Type Length Description Remark

1 Bil 5 No

2 Nama Varchar 30 Name user

3 Fakulti Varchar 50 Faculty

4 Jabatan Varchar 50 Department

5 PK NoStaff Varchar 10 Staff No

6 SbbKeluar Varchar 30 Cause of out

7 SbbLain Varchar 50 Another cause

8 Keluar time Time out

9 Masuk time Time go back

10 Tarikh time Date

TABLE NAME : RECEIVED

Num Key Field Type Length Description Remark

1 Username Varchar 50 Name user

2 PK UserID Varchar 15 No Staff

3 Room Varchar 5 No room

4 Date Varchar 12 Date

5 Perabot Varchar 50 Furniture fault

6 Elektrik Varchar 50 Electric fault

7 Bangunan Varchar 50 Building fault

8 Status Varchar 10 Status

9 fakulti Varchar 20 faculty

TABLE NAME : TBL_FORM

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Num Key Field Type Length Description Remark

1 Staff_name Varchar 20 Name user

2 PK Staff_ID Varchar 10 Staff no

3 jawatan Varchar 10 position

4 namaFakulti Varchar 20 faculty

5 jenisCuti Varchar 20 Type of leave

6 tarikh Varchar 15 date

7 sbbCuti varchar 20 Cause of leave

8 namastaff varchar 20 Name

approver

TABLE NAME : USERDEKAN

Num Key Field Type Length Description Remark

1 Username Varchar 20 Name user

2 PK katalaluan Varchar 10 password

3 email Varchar 10 email

4 namastaff Varchar 20 approver

5 namaFakulti Varchar 20 faculty

6 jawatan Varchar 30

TABLE NAME : USERFAULTY

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Num Key Field Type Length Description Remark

1 Username Varchar 50 Name user

2 PK UserID Varchar 15 No Staff

3 Room Varchar 5 No room

4 Date Varchar 12 Date

5 Perabot Varchar 50 Furniture fault

6 Elektrik Varchar 50 Electric fault

7 Bangunan Varchar 50 Building fault

8 Status Varchar 10 Status

9 fakulti Varchar 20 faculty

TABLE NAME : USERHR

Num Key Field Type Length Description Remark

1 Username Varchar 20 Name user

2 PK katalaluan Varchar 10 password

3 email Varchar 10 email

4 namastaff Varchar 20 approver

5 namaFakulti Varchar 20 faculty

6 jawatan Varchar 30 position

REFERENCES

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www.dynamicdrives.com

www.w3school.com

www.wikipedia.com

www.macromedia.com

www.ukm.edu.my

APPENDICES

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1. HomePage.php is a main page the system

2. loginstaff.php page is for staff to login to apply any application in the system.

3. mainpage.php is a page for staff to choose any three applications. There are On Off

Application System, Leave Application System and Faulty Report System.

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4. borangonoff.php is a form for staff to fill up to make On Off application. The form will send to Dean.

5. borangcuti.php is a form for staff to fill up to make leave application. The form will send to Dean.

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6. borang.php is a form for staff to fill up to make any faulty report. The form will send to

Student Affair Department (JPP).

7. pengurusan.php is a page for management such as Dean, Human Resources Staff, Student Affair Department Staff (JPP) and Department of Treasurer Development (JHP).

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8. login.php is page for management staff to login

9. viewdekan.php is a page for dean to view leave application from staff and will approve or not approve the application and send to Human Resources Department to verified the application.

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10. viewdekanonoff.php is a page for dean to check application from staff for on off application.

11. kelulusanhr.php is a page for human resource to check and verified leave application from the staff

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12. pagejppnew.php is a page for Student Affair Department (JPP) to check faulty report by staff and approved the report and send to Department of Treasurer Development (JHP).

13. pagejhp.php is a page for Department of Treasurer Development (JHP ) to check and accept a faulty report from staff

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14. semakform.php is a page for staff to check their status application

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