Report to the ‘08 AGM

Management Committee

Working Group

Executive

Overview

New structure

New strategy

Unifying principle

New structure

Management Committee

Working Group Coordinators Executive Offices

Advisors

SIG Web TreasPub M&M Sec

AC

AVP GVP

Membership

P

Aus dvt Global dvtComms

DocsConstitution

WC

RelationshipsProducts

JournalNewsletter

ALARA.netAction groups Strategy Finance

Admin

New strategy

Governance Development Learning Activism

Strategic Plan

Action Plan

Unifying principle

“Collaborative Autonomy”

ReflectionsAn organic/intuitive balance between leadership and inter-dependency

Management Committee reports to the membership

Special Interest Groups

• Since the 2007 AGM, guidelines for setting up and facilitating a SIG have been written

•Two SIGS have been formed

•AR and Postgraduate Research

•AL&AR Training and Mentoring

•Access to SIGs from the Activities icon at the top of the website

The Web

•Upgrade platform•Upgrade Nav Bar•All MC members contribute their own information•Problem solving Contact us

Publications

Activities

About AR/AL

About us

ALARA Public View

Content

ALARA Members View

Structure &functions

GroupsAction Plan

Home

Scenario #1 - Use what we’ve got• Educate new members about use of site

• Face-to-face local activities use website to announce, report and keep discussing

• Deepen materials at “About AR/AL”

• Run 2 on-line discussion events with Special Interest Groups

• Continue MC use of Action Plan and meeting area

Scenario #2 - Services on-line• Scenario #1, plus…

• On-line shop for publications, AR conferences

• Journal item by item reviewed, viewed and discussed online

• Integrate phone conferencing for coaching in AR

• Monthly podcasts by practitioners

Progress 2007-08• Members home page accesses interactive content

• Can create groups for specific purposes, with individual manager for their content

• Rebuild of public view

• More secure version of drupal software, many glitches ironed out, “how to use” building up

• Blogs and discussion building up

• Major facility for MC business

$3,500

$7,000

Publications

Publications Group now has 14 active members with international representation

• Successfully produced

– 3 journal editions (incl. special edition for 2007 conference)

– regular newsletter to members

• Working on

– developing a monograph series

– assessing potential of online publications / articles / works

– new look journal to complement new look ALARA

• Information available on web via ‘Publications’ link

Marketing and Membership

• New corporate livery

• Support of marketing for Australian conference• New ALARA flier• Marketing strategy drafted

Australian VP Report

2008 was a great year for learning.

I started the year working on ALARA’s visioning and strategic planning process with Bob Dick and Iain Govan. Very energising.

Simultaneously with taking on the role as Australian Vice President, I accepted the role of teaching in a remote Homelands setting in Utopia in the Northern Territory. There, I learned a great deal about inequality of educational provision. I’m back in Utopia now which is why I can’t be at the conference.

Lack of Internet access, indeed the lack of a phone at my school, made my VP role in organising the national conference challenging.

I learned a great deal about how to work remotely as a team with other members of the executive. Very uplifting. I’m looking forward to 2009 and to applying my learnings to support ALARA’s growth.

Australian VP Report

Global VP Report

•Position vacant for ‘07-’08 year

•World Congress Generic Memorandum of Understanding drafted by Allens, Arthur and Robinson to secure future Congress arrangements

•Contact made with global network organisations (NAARA, CARN, Bath School, NZ AR) to negotiate future collaboration principles and activities

•CARN/ALARA negotiations developing

Secretaries’ report

Constitutional Secretary: •In collaboration with Donna Alleman Notices, agenda and nomination forms for AGM were distributed.•Office of Fair Trading has been consulted about processes to be followed re future amendments to the constitution. This has been tabled for incoming committee.

Minute secretary:•Yearly Schedule of meetings convened (mostly learning efficacy of various technologies) and minuted (6 Executive, 5 Working Group, 2 Management)•Action Plan reporting structure established at website

Administrative Officer:•Organisational operations associated with membership applications & renewals, journal printing & distribution, conference dealings, financial transactions - Correspondence (fax, emails in/out, etc,), communications (telephone, etc), records (financial reports, website, master files & archive) - managed and maintained•Name change transition progressively implemented through ALARA processes and documentation

Treasurer’s ReportStatement of Income and ExpenditureYear ending 31 March 2008

2008 2007IncomeConferences 16,422.15 7,406.83World Congress 0.00 0.00Interest 2,260.54 2,791.54Membership Fees 12,035.00 7,278.18Publications 490.91 100.00Copyright income 116.41 185.27Total 31,325.01 17,761.82

ExpenditureALAR Journal 6,996.86 2,476.28Administration 7,054.26 4,172.77Advertising 0.00 295.45Audit Fees 340.00 315.00Bank Fees 221.28 284.49Conference Exp 14,296.24 6,292.91Copyright dist 58.20 94.76Insurance 832.49 1,002.03Internet 195.00 0.00Committee costs 1,519.30 0.00Printing, postage 324.41 261.44Registrations 89.20 36.00Software 0.00 0.00Telephone 1,425.27 573.86Website Dev't 1,789.50 1,736.70Web maintenance 3,063.40 1,315.15Congress travel 0.00 108.60Total 38,205.41 18,965.44

Net Deficit 6,880.40 1,203.62

Treasurer’s ReportBalance Sheetas at 31 March 2008

2008 2007ASSETSCurrent AssetsCash at Bank 6,070.22 10,069.92Term Deposit 40,000.00 40,000.00Accounts receivable 0.00 0.00GST Refundable 280.57 278.87Total Current 46,350.79 50,348.79Non Current AssetsOffice Equipment 807.97 807.97less Accum Depreciation 807.97 807.97Total non-current 0.00 0.00Total Assets 46,350.79 50,348.79

LIABILITIESTrade Creditors 807.13 0.00GST Payable 20.45 135.96Advance memberships 236.50 455.00Conference travel reserve 500.00 0.00Conference SA profit share 1,909.28 0.00Total Liabilities 3,473.36 590.96

Net Assets 42,877.43 49,757.83

Members fundsOpening Accum Funds 49,757.83 50,961.45Add Deficit 6,880.40 1,203.62TOTAL MEMBERS FUNDS 42,877.43 49,757.83

Treasurer’s ReportBalance sheet history and projections2002 to 2011

ALARA 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011

Memberships 10,288 10,181 9,304 8,945 8,812 7,278 12,035 10,920 11,466 12,039Conferences and seminars 8,922 1,978 1,524 6,585 1,936 1,005 2,126 500 5,000 10,000

Other income 826 1,209 1,204 1,357 4,947 2,982 2,867 2,485 2,609 2,739TOTAL INCOME 20,036 13,368 12,032 16,887 15,695 11,265 17,028 13,905 19,075 24,778

Journal expenses 3,370 2,684 3,507 2,416 6,614 2,476 6,997 5,000 5,250 5,512Committee expenses 3,543 2,735 3,628 1,472 3,820 0 1,519 2,500 2,500 2,500

Admin expenses 4,894 4,556 6,375 8,965 9,648 6,980 10,483 11,745 12,332 12,949Other expenses 2,518 212 0 0 1,152 0 58 0 0 0

Web expenses 0 180 0 1,143 1,747 3,012 4,852 5,000 5,250 5,512TOTAL EXPENSES 14,325 10,366 13,510 13,996 22,981 12,468 23,909 24,245 25,332 26,473

NET INCOME 5,711 3,002 -1,478 2,891 -7,286 -1,203 -6,881 -10,340 -6,257 -1,695

*2009 figures are budget estimates*2010 figures allow for a 5% increase*2011 figuers allow for a 5% increasein income and expenses, and additionalincome from a local World Congress

Treasurer’s ReportBalance sheet history and projections2002 to 2011

Income comparison

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Treasurer’s ReportBalance sheet history and projections2002 to 2011

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Presidents’ report

•New policy drafting, endorsement and implementation (MC roles and structure, communications, conferences and workshops,Life Membership, SIG)

•Support all Working Group functions as needed to enable delivery

•Participate in all Executive functions

•Initiate Vision Project, support consultation and lead/support strategic plan implementation

•Undertake MC progress reviews and overviews

•Initiate, lead and support member survey

•Support Australian conference

•Explore activist/advocacy possibilities

End thoughts

Slowly foundations in place, hard work to reach understanding of what is needed

and then to build it. Little face-to-face, which is tiring, but the virtual decision-making is getting easier (Ross).