Reporting Requirements for IR Charters and Authorizing Agencies v2.0, 20110426 Reporting...

Reporting Requirements for IR Charters and Authorizing Agencies v2.0, 20110426

Reporting Requirements for Charter Schools and Authorizing

Agencies


Welcome

Introductions Ground Rules

– Mute phones while listening (mute or mic button)– Do not place your phone on hold– Silence cell phones– State your name and LEA when speaking– One conversation at a time

Duration


Course Description

TARGET AUDIENCE AND PREREQUISITES

Target Audience• Independently Reporting Charter Schools• Authorizing Agencies• Charter Management Organizations

Prerequisites• Basic understanding of the process for opening and closing

charter schools

• Basic understanding of the CALPADS reporting requirements


This module covers

Charter School Reporting Requirements– Ed Code– Data Categories– How the Data is Used– Consequences for Not Certifying– Charter School Closure Requirements– Charter School Reauthorization Conversion

Requirements

Contents

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This module covers (cont.)

Authorizing Agency Requirements– Ed Code– Charter School Closure Requirements– Charter School Reauthorization Conversion

Requirements

Best Practices to Avoid Issues– Petition Process– Relationship with Charter– Monitoring– Closure Policy

Contents

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Charter School Requirements

Ed Code Requirements– Part 28. Chapter 6.1 Public Schools Accountability Act

of 1999, Article 2. Public School Performance Accountability Program, 52051.5 – Inclusion of Charter Schools:For purposes of this chapter, all references to schools shall include charter schools.

– Part 33, Chapter 10. California Longitudinal Pupil Achievement Data System, 60900 – Development and implementation of system; goals; characteristics:(k) For purposes of this chapter, a local educational agency shall include a county office of education, a school district, or charter school.



Data CategoriesCALPADS Data Reporting Categories

Fall 1 Annual Student Enrollments/Exits Student Information Student Programs

Fall 2 Certificated Staff Demographics Certificated Staff Assignments Courses Provided Student Course Enrollment

Spring 1 Student Enrollments/Exits Student Information Student Programs

End of Year 1 Student Course Completion and Grades (7-12)

End of Year 2 Student Program Participation

End of Year 3 Student Discipline and Truancy

End of Year 4 Student Waivers (CASHEE)



How the Data is Used– CDE – Reporting official enrollment, dropout, graduate

and other data via the DataQuest & Ed-Data* (Education Data Partnership) systems

– State Government – Determining funding & categorical funding

– Federal Government - AYP and API calculations, determining categorical funding, & Public Charter School Grant Program (PSCGP)

* Fiscal data also feeds into the Ed-Data system



How the Data is Used (cont.)– Researchers – Evaluating program effectiveness– Parents – Identify quality schools (via Ed-Data)– Public – Views on the efficacy of school(s)– News Media – Education research and reporting



Consequences of Not Meeting Reporting Requirements– Zero enrollment reported if Fall 1 is not certified– Charter marked as failing AYP if Fall 1 is not certified

(charters serving grades 7-12 only)– Charter may be invoiced if Fall 1 enrollment counts are

below the PSCGP estimates– Authorizing Agency has grounds for non-renewal or

revocation of charter



Charter School Closure Requirements– Ed Code Subchapter 19. Charter Schools, Article 1.2.

Closure Procedures, 11962 – Article 1.2. Closure Procedures:

– (a) Designation of a responsible entity to conduct closure-related activities.

– (c) Provision of a list of pupils in each grade level and the classes they have completed, together with information on the pupils’ districts of residence, to the responsible entity designated in subdivision (a).

– (d) Transfer and maintenance of all pupil records, all state assessment results, and any special education records to the custody of the responsible entity designated in subdivision (a), except for records and/or assessment results that the charter may require to be transferred to a different entity.



Charter School Closure Requirements (cont.)– All students must be exited correctly in CALPADS.– For charters that closed prior to March 1st, Fall 1 and

Fall 2 certification must be completed for the current school year.

– For charters that closed at the end of the school year, Fall 1, Fall 2, Spring 1, and End-of-Year 1-4 must be completed for the current school year.



Charter School Closure Requirements (cont.)– For charters serving grades 7-12, Fall 1 certification for

the following year must be completed to verify graduates/dropouts.

– Any CCEs or MIDs that are impacting the Fall 1 certification status of another LEA must be corrected.

– Student and Staff data should be transferred to the Authorizing Agency (recommended).


Charter School Reauthorization

Charter School Reauthorization Conversion Requirements– All students that left at the end of the year must be

exited correctly in CALPADS.– Fall 1, Fall 2, Spring 1, and End-of-Year 1-4 must be

completed for the current school year.– For charters serving grades 7-12, Fall 1 certification for




Charter School Reauthorization

Charter School Reauthorization Conversion Requirements (cont.)– All concurrently enrolled students will be automatically

transferred to the “new” charter under Authorizing Agency.


Authorizing Agency Requirements

Ed Code 47604.32Each chartering authority, in addition to any other duties imposed by this part, shall

do all of the following with respect to each charter school under its authority:(a) Identify at least one staff member as a contact person for the charter school.(b) Visit each charter school at least annually.(c) Ensure that each charter school under its authority complies with all reports

required of charter schools by law.(d) Monitor the fiscal condition of each charter school under its authority.(e) Provide timely notification to the department if any of the following

circumstances occur or will occur with regard to a charter school for which it is the chartering authority:

(1) A renewal of the charter is granted or denied. (2) The charter is revoked. (3) The charter school will cease operation for any reason.(f) The cost of performing the duties required by this section shall be funded with

supervisorial oversight fees collected pursuant to Section 47613.



If the Charter school does not complete the CALPADS closure requirements, the Authorizing Agency must– Request an LEA Admin account for the charter.– Exit all students in CALPADS.– For charters that closed prior to March 1st, Fall 1 and

Fall 2 certification must be completed for the current school year.

– For charters that closed at the end of the school year, Fall 1, Fall 2, Spring 1, and End-of-Year 1-4 must be completed for the current school year.



If the Charter school does not complete the CALPADS closure requirements, the Authorizing Agency must (cont.)– For Charters serving grades 7-12, Fall 1 certification for





If the Authorizing Agency does not complete the closure requirements, the State will act as follows:

All charters Exit all students in CALPADS with an E400 (OtherNoKnownEnrollment) exit*

Complete Fall 1, Fall 2, Spring 1, and End-of-Year 1-4 certification for the current year based upon whatever data is in CALPADS

*This may affect the authorizing agency’s counts in DataQuest by:• increasing number of dropouts• decreasing number of graduates



If the Authorizing Agency does not complete the closure requirements, the State will act as follows (cont.):

All charters Correct any CCEs or MIDs that are impacting the Fall 1 certification status of another LEA.

Charters serving grades 7-12

Complete Fall 1 certification for the following year



If the Charter school is an Reauthorization Conversion Charter, the Authorizing Agency must– Request an LEA Admin account for the charter.– For Charters serving grades 7-12, Fall 1 certification for




If the Authorizing Agency does not complete the Reauthorization Conversion requirements, the State will act as follows:

Charters serving grades 7-12

Complete Fall 1 certification for the following year


Best Practices

To avoid these issues, Authorizing Agencies and Charters should– Incorporate how the charter will meet state reporting

requirements in the charter petition and review process.– Establish and maintain a positive relationship, with clear

communications.– Monitor reporting progress and provide support if

needed.– Establish a closure and reauthorization conversion

policy with clearly defined tasks to be completed.


Key Points

All charters are required by law to meet state and federal reporting requirements.

Failing to meet reporting requirements will have consequences, including potential revocation or non-renewal of the school’s charter.

Authorizing Agencies are required by law to ensure that their charters meet state reporting requirements.

When a charter closes or is a reauthorization conversion charter, there are certain reporting requirements that must be met.

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Key Points

All charters or the Authorizing Agency must complete the reporting requirements when the charter closes.

All charters or the Authorizing Agency must complete the requirements when the charter becomes a reauthorization conversion charter.

Failing to meet the closure reporting requirements can have a negative impact on the Authorizing Agency.

Authorizing Agencies and charters should work together to ensure that their charters meet state reporting requirements.

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Important Links

Update Flashes (i.e., critical CALPADS news)– http://www.cde.ca.gov/ds/sp/cl/update.asplashes

System Documentation (CFS, Error List, etc.)– http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

Known Issues– http://www.cde.ca.gov/ds/sp/cl/knownissues.asp

Release Updates (i.e., system changes)– http://www.cde.ca.gov/ds/sp/cl/releaseupdates.asp

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CALPADS Support

General Support– Service Request Form (preferred contact method)

http://www2.cde.ca.gov/calpadshelp/default.aspx

– 916-325-9210– [email protected]

Operations Office (Admin. Account Support)– 916-324-6738– [email protected]

CALPADS-LEA Listserv (one-way)– http://www.cde.ca.gov/ds/sp/cl/listservs.asp

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Training Feedback

Please complete CALPADS Training Survey Form available online from:

– http://www.csis.k12.ca.us/survey/calpads-training/

CALPADS Online Training Survey Form


Questions

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Date post:	04-Jan-2016
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