Representatives Meeting Minutes - 4WD Qld Thursday 22 June 2017 Association Hall 90 Muriel Ave Moorooka, Qld 4105 Chairman declares a quorum present and opens the meeting at 7:34pm Chairman Shane Rose, President 4WD Qld Minutes Bianca Macdonald Attendance and Apologies As per attendance book Apologies: Paul Swenson, Adrian Walker, Evan Gills, Mackay and District Minutes of the Previous Meeting 18 May 2017 Accepted as tabled Moved Shane Rose Seconded Miles Brennan Business arising NIL All in favour, Yes Carried Treasurer’s Report As per report Moved Tracey Brettle Seconded Peter Copland Business arising NIL All in favour, Yes Carried Correspondence As per presented statement. Inwards received and outwards endorsed. Moved Shane Rose Seconded Richard Murray Business arising NIL All in favour, Carried. Sub Committees CARE/FICU Anton Neilsen - FICU o Dates will be known in August o Any photo’s or videos, please send through o Please like us on Facebook - Greg Lauer – Presentation attached o Proposal track mapping initiative o There is no one source o There is information available but it is not user friendly or is outdated o App would be offline as most people don’t have service on the tracks o Technology to capture the data, “Keep It Simple Stupid”. Could be anything currently, would need to research further
Transcript
Representatives Meeting Minutes - 4WD Qld Thursday 22 June 2017 Association Hall 90 Muriel Ave Moorooka, Qld 4105 Chairman declares a quorum present and opens the meeting at 7:34pm Chairman Shane Rose, President 4WD Qld Minutes Bianca Macdonald
Attendance and Apologies As per attendance book Apologies: Paul Swenson, Adrian Walker, Evan Gills, Mackay and District
Minutes of the Previous Meeting 18 May 2017 Accepted as tabled Moved Shane Rose Seconded Miles Brennan Business arising NIL All in favour, Yes Carried
Treasurer’s Report As per report Moved Tracey Brettle Seconded Peter Copland Business arising NIL All in favour, Yes Carried
Correspondence As per presented statement. Inwards received and outwards endorsed. Moved Shane Rose Seconded Richard Murray Business arising NIL All in favour, Carried.
Sub Committees CARE/FICU Anton Neilsen
- FICU o Dates will be known in August o Any photo’s or videos, please send through o Please like us on Facebook
- Greg Lauer – Presentation attached o Proposal track mapping initiative o There is no one source o There is information available but it is not user friendly or is outdated o App would be offline as most people don’t have service on the tracks o Technology to capture the data, “Keep It Simple Stupid”. Could be anything
currently, would need to research further
o There would need to be a business plan prepared o Richard Murray, Ashley Rogan, Josh Crocombe, Brett Lonergan, Anton
Neilsen would be happy to be in a subcommittee to implement this new product
- Collaborative agreement should be settled in the next fortnight - Agreement with HQ plantations will the begin after
4WD Qld Training Tony Collins As per the report.
Insurance Tony Collins As per the report.
- 4WD Australia now have the PDS and will be loaded onto their website end of next week. Shane will call Brian to see if we can get our hands on it earlier
Hall Ashley Rogan - Ringing people who provided quotes for the grant, to make sure they are up to date - If the works will affect club meetings, they will be notified - Getting quotes on a security system for the hall as the hall was broken into a
couple weeks ago - Someone complained that the trees have been chopped. Council was not happy,
though the police advised the trees aided the burglary.
Public Relations Evan Gill - Away - Please send in Club profile so it can be put on Facebook
ICT Miles Brennan - FICU is set up in Egnyte, financials will also be included so everyone can see
Modifications Miles Brennan - Nothing this meeting
4WD Australia Dave Duncan - Away
General Business - Doing it in the dirt annual fundraiser
o Supporting Beyond Blue o Promotes the recognition of Mental Illness (Depression, Anxiety) o 8th to the 10th September 2017 o www.drivingthebluesintothedirt.com.au
o Held at the Springs 4x4 with lots of entertainment, family friendly - A couple of Clubs have been passed the grant guru’s details. - Corrobboree
o Thanks to all clubs who allowed us to come out and present o Early bird fees finish 30th June o Meals now sorted, there is catering vans onsite. Pay as you go. o Dedicated fire pits, please don’t set up your own
- As person recently died due to snatch strap, Anton sent an email to police department requesting more information about what went wrong to be able to include into our training.
Next Representatives meeting 27 July 2016 Meeting closed at 9:20pm
Balance Sheet
Balance Sheet | Queensland Association of 4WD | 15 June 2017 Page 1 of 1
Queensland Association of 4WD As at 31 May 2017
31May 2017
Assets
Bank
FICU Debit Card Account 5,663
Suncorp - Cheque Account 1272 12,950
Suncorp Hi Interest a/c 8834 22,240
Suncorp Visa Debit Card 1889 547
Total Bank 41,400
Current Assets
Accounts Receivables 400
Cash on Hand 289
Total Current Assets 689
Fixed Assets
General Value Pool 4,718
General Value Pool - Accumulated Depreciation (1,139)
Total Fixed Assets 3,579
Total Assets 45,669
Liabilities
Current Liabilities
Accounts Payables (6,495)
GST 40
Total Current Liabilities (6,455)
Total Liabilities (6,455)
Net Assets 52,124
Equity Current Year Earnings (17,231)
Retained Earnings 69,354
Total Equity 52,124
Cash Summary
Cash Summary | Queensland Association of 4WD | 15 June 2017 Page 1 of 1
Queensland Association of 4WD For the month ended 31 May 2017
• Training material for this course was provided to clubs by 4wd Qld as requested.
• Clubs who want their own training material approved by 4wd Qld need to send a copy to me for review.
• Certificates for completion of this course can be issued by 4wd Qld at a cost of $25 (subject to approval of course content).
Trainers CPD
• Any trainers who have not updated their CPD within the last 12 months need to do so before running further training courses (or course documentation will not be accepted).
Training support to clubs
• Support was provided to Caloundra City 4wd Club in running a Driver Awareness course.
• Information on training courses available was sent to Run-A-Muck 4wd Club and Mackay and District 4wd club.
• Refer to the 4wd Qld website for more information on nationally accredited courses we offer http://www.4wdqld.com.au/members-benefits/training/
• No readily available authorative public source of legal and accessible off-road tracks in Queensland• QPWS• Plantations HQ• Councils and Shires
• No up-to-date and/or near real-time track closure source• Very little track grading information• Multiple stakeholders in conflict• Extremely poor and/or non-existent signage
• Entrances to State Forests and Parks• Track names and grades
Why?
• This leads to:• Abuse and closure of tracks• Potential for accidents• Poor public relations• Conflict with land owners
• As the Peak 4WD organisation in QLD we should lead the initiative
• Some examples of Track mapping web sites• Victoria - http://mapshare2.dse.vic.gov.au/MapShare2EXT/imf.jsp?site=pam• New Zealand - https://www.wams.org.nz/wams_desktop/index.html• US USFS - https://www.fs.fed.us/ivm/
• Cloud based collection and editing solution• Collect data using standard iOS/Android phone• Edit and update data using web browser
• Deliver content via• Web• Hardcopy• Third party apps
Track classification
4WD Victoria
Colorado Association of 4WD Clubs Rating System
Jeep Jamboree USA
Use symbology that general public is familiar with
Attribution
• Attributes are just as important as track location• Track surface type• Gates• Fords and grids
• Other related Points of Interest (POI’s)• Recreation facilities• Toilets• Camping spots• Proposed signage locations
Collection process
Smartphones and dash camerasCOTS app for iOS and Android that has simpleform based collection process that can be usedoffline and sync with server when online.
Three part processLand ownerData is made available to the relevant
land owner to verify access conditions. 4WD Club volunteersTrained volunteers collect and verify track
placement, condition, classification and
attribution
QLD 4WD Tracks CommitteeOnce tracks are loaded to Cloud Account they
are verified by committee members. In
particular track classifications, permissions and
land ownership is verified.
Collection verification process
Funding Opportunities
Grants
Sponsorship
CommercialRevenue and licencing opportunities to
navigation data providers
Possible formal sponsorship opportunities
from off-road and related industries
Formal funding opportunities from private,
state and federal agencies
Next steps?
• If it is decided that 4WD QLD should lead this initiative then we should do the following:• Form committee with mandate to manage track mapping initiative • Create formal project plan and budget• Initiate formal discussions with internal and external stakeholders
• QPWS• Funding agencies• Potential sponsors
• Create pilot project and training plan• Review pilot and rollout state wide
