Request for Proposal - J&K

JAKEDA RFP for Micro/Mini Hydro Power Projects

Page - i -

Request for Proposal

for

Competitive Bidding Process

for

Development of Micro/Mini Hydro Power Projects

(Phase – I)

Open Projects

in the state of

Jammu & Kashmir, India

Issued by

JAMMU & KASHMIR ENERGY DEV. AGENCY

(J A K E D A)

DEPARTMENT OF SCIENCE AND TECHNOLOGY 16, New Rehari,

Jammu,


Tel./Fax No. 0191-2546495

Email : [email protected]

Date: - 14th

March 2017

mailto:[email protected]


Page - ii -

Jammu & Kashmir Energy Development Agency (“JAKEDA”)

Science and Technology Department,

16, New Rehari,

Jammu,


Request for Proposal (RfP) for for Development of Micro/Mini Hydro Power Stations in the

state of Jammu & Kashmir, India.

This RfP along with Annexures as per Index is issued to -

M/s. _______________________

___________________________

___________________________

___________________________

___________________________

NOTES:

1. This document is not transferable.

2. Though adequate care has been taken while preparing this RfP document, the

Bidder shall satisfy himself that the RfP document is complete in all respects.

Intimation of any discrepancy shall be given to this office immediately. If no

intimation is received from any Bidder within ten (10) days from the date of issue

of this RfP document, it shall be considered that the issued document is complete

in all respects and has been received by the Bidder.

3. While this RfP has been prepared in good faith, neither the JAKEDA nor their

directors or employees or advisors/consultants make any representation or

warranty, express or implied, or accept any responsibility or liability, whatsoever,

in respect of any statements or omissions herein, or the accuracy, completeness or

reliability of information contained herein, and shall incur no liability under any

law, statute, rules or regulations as to the accuracy, reliability or completeness of

this RfP, even if any loss or damage is caused to the Bidder by any act or omission

on their part.

4. By purchasing the RfP, the purchaser of the RfP and each of the Member of a

Consortium (collectively referred to as „Covenantor‟), shall be deemed to have

confirmed that the Covenantor is fully satisfied with the process of evaluation of

the RfQ Bid by the the JAKEDA and its decision regarding the qualification or


Page - iii -

disqualification or short listing of the Bidders for sale of the RfP. The Covenantor

hereby expressly waives any and all objections or claims in respect thereof.

Jammu & Kashmir Energy Development Agency

Shri Abdul Majid Bhat

Executive Engineer (Nodal officer/Authorized Person)


Science and Technology Department

16, New Rehari,

Jammu,


Tel – Fax No. 0191-2546495

Email: - [email protected]

Date: 14th

March 2017


Page - iv -

TABLE OF CONTENTS

DEFINITION ........................................................................................................................................................ 1

1. INTRODUCTION ....................................................................................................................................... 4

2. INFORMATION AND INSTRUCTIONS TO BIDDERS ....................................................................... 7

2.1 PURCHASE OF POWER BY PDD .................................................................................................................. 7 2.2 SUBMISSION OF BID ................................................................................................................................... 7 2.3 POINT OF CONTACT IN CASE OF BIDDING CONSORTIUM ............................................................................ 8 2.4 BID VARIABLE .......................................................................................................................................... 8 2.5 PRE-BID MEETING ..................................................................................................................................... 8 2.6 AMENDMENT OF RFP ................................................................................................................................ 8 2.7 THE BIDDING PROCESS ............................................................................................................................. 9 2.8 DUE DATES.............................................................................................................................................. 16 2.9 VALIDITY OF THE BID ............................................................................................................................. 16 2.10 METHOD OF SUBMISSION .................................................................................................................... 17 2.11 PREPARATION COST ............................................................................................................................ 18 2.12 BID BOND ........................................................................................................................................... 18 2.13 PERFORMANCE GUARANTEE .............................................................................................................. 19 2.14 BIDDERS MAY NOTE THAT .................................................................................................................. 20 2.15 OPENING OF BIDS ............................................................................................................................... 20 2.16 ENQUIRIES .......................................................................................................................................... 20 2.17 CONFIDENTIALITY .............................................................................................................................. 21 2.18 RIGHT OF JAKEDA TO REJECT ANY BID ............................................................................................ 21

3. EVALUATION CRITERIA ..................................................................................................................... 22

3.1 BID EVALUATION .................................................................................................................................... 22 3.2 STEP I - RESPONSIVENESS CHECK ............................................................................................................ 22 3.3 STEP II - EVALUATION OF FINANCIAL BIDS ............................................................................................. 22 3.4 STEP III– SUCCESSFUL BIDDER SELECTION ............................................................................................ 23

LIST OF ANNEXURE

ANNEXURE 1: FORMAT FOR BID BOND ................................................................................................................. 24 ANNEXURE 2: FORMATS FOR RFP PROJECT DOCUMENTS ...................................................................................... 26 ANNEXURE 3: FORMATS FOR FINANCIAL BID ........................................................................................................ 27 ANNEXURE 4: SITE DETAILS ALONG WITH SITE MAP ............................................................................................ 30 ANNEXURE 5: UNDERTAKING AND SCHEDULED COD ........................................................................................... 31 ANNEXURE 6: FORMATS FOR CLARIFICATIONS/ AMENDMENTS ON THE RFP ......................................................... 34 ANNEXURE 7: FORMATS FOR BOARD RESOLUTIONS ............................................................................................. 35 ANNEXURE 8: FORMAT FOR COVERING LETTER .................................................................................................... 43 ANNEXURE 9: FORMATS FOR POWER OF ATTORNEY ............................................................................................. 45 ANNEXURE 10: FORMAT FOR PERFORMANCE GUARANTEE ................................................................................... 51 ANNEXURE 11: LIST OF BANKS ............................................................................................................................. 54 ANNEXURE 12: EXCEL SHEET FOR BID SUBMISSION ............................................................................................. 56 ANNEXURE 13: ILLUSTRATION FOR APPLICABLE BOARD RESOLUTIONS REQUIREMENTS UNDER 2.7.1.1 .............. 57 ANNEXURE 14: FORMAT OF DISCLOSURE .............................................................................................................. 58 ANNEXURE 15: UPFRONT DECLARATION .............................................................................................................. 59


Jammu & Kashmir Energy Development Agency Page 1

DEFINITION

The capitalised terms used in this RfP; shall have the meanings given hereunder:

“Affiliate” shall mean an entity that, directly or indirectly,

i) controls, or

ii) is controlled by, or

iii) is under common control with,

a Bidding Entity (in case of a single entity) or a Member in a Bidding Consortium (in the case

of a Consortium) and control means ownership by one entity of at least 26% (twenty six

percent) of the voting rights of the other entity.

“Authorised Person/Nodal Officer” shall mean the person designated by JAKEDA to

represent JAKEDA in its dealings with the Bidder. The authorised person shall be authorized

to perform all tasks such as providing information, responding to enquiries, issuing

clarifications, calling pre-bid conference, issue advertisements for RfP etc.

“Bid” shall mean Non-Financial Bid and Financial Bid submitted by the Bidders in

accordance with the terms and conditions of this RfP;

“Bid Bond” shall mean the unconditional and irrevocable bank guarantee submitted along

with the Bid by the Bidder as per the provisions of Clause 0 of this RfP and as per the format

prescribed in Annexure 1

“Bid Deadline” shall mean the last date and time for submission of Bid in response to this

RfP, specified in Clause 2.8.1;

“Bidder” shall mean the Bidding Entity as the case maybe (including its successors and legal

assigns subject to fulfilment of conditions given in RfP) or Bidding Consortium (including

successors and legal assigns of its Members subject to fulfilment of conditions given in RfP)

who meet the qualifying criteria as specified in the RfQ and have been prequalified by

JAKEDA based on RfQ Bid for submission of RfP Bid and has duly purchased the RfP from

the JAKEDA1;

“Bidding Entity” shall mean the reference to the single entity being a Bidding

Company/Partnership firm/Proprietary Concern, if the Bid for the proposed Project has been

made by a single entity.

“Bidding Consortium or Consortium” shall have the meaning ascribed thereto in the RfQ;

1 In case of a Bidder being the Partnership firm, the declarations & formats need to be executed by the

Managing Partner and reference to Bidding Entity shall be construed as reference to Partnership Firm. Similarly

for a Proprietary Concern the references to Bidding Entity should be construed as references to the Proprietary

Concern and the formats need to be executed by the Sole Proprietor.



“Bid Variable” shall mean Upfront Premium to be paid by the bidder to JAKEDA for award

of the project, which shall not be less than, Rs. One (1.0) Lac per MW for projects with a

capacity of higher than 1.0 MW and Rs. Fifty (50) thousand per MW for projects with a

capacity upto 1.0 MW;

“Change in Ownership” shall mean change of ownership of the Bidder/Member in a

Bidding Consortium by way of merger/ acquisition/ amalgamation/ reorganisation/

consolidation/demerger

“Conflict of Interest” A Bidder may be considered to be in a conflict of interest with one or

more Bidders in the same bidding process if they have a relationship with each other, directly

or through a common entity, that puts them in a position to have access to information about

or influence the Bid of another Bidder.

“Financial Bid” shall mean Envelope II of the Bid;

“Grid Code” means the expression as per Indian Electricity Grid Code specified by the

Central Electricity Regulatory Commission (CERC) and as may be specified by Jammu &

Kashmir State Electricity Regulatory Commission (JKSERC).

“IPP” or “Independent Power Producer” shall mean the Successful Bidder to whom the

LOA has been issued by JAKEDA and Implementation Agreement has been signed with.

“JAKEDA” shall mean Jammu & Kashmir Energy Development Agency;

“Lead Member of the Bidding Consortium” or “Lead Member” shall have the meaning

ascribed thereto in the RfQ;

“Letter of Award” or “LOA” shall mean the letter issued by the JAKEDA to the Selected

Bidder for award of the Project;`

“Member in a Bidding Consortium” or “Member” shall mean each entity in a Bidding

Consortium

“Non- Financial Bid” shall mean Envelope I of the Bid;

“Parent” shall mean an entity which has at least twenty six per cent (26%) equity either

directly or indirectly in the Bidding Entity or Member in the Bidding Consortium;

“Implementation Agreement” or “IA” shall mean the agreement titled „Implementation

Agreement‟ proposed to be executed between the JAKEDA and Successful Bidder, an

unsigned copy of which is attached hereto and marked as Format 1 Annexure-2, including all

its schedules, Annexures and all amendments or modifications;

“Pre-Feasibility Report” or “PFR” shall mean the report containing the information

regarding the Project, Site and other details;

“RfP Project Documents” shall mean the following documents to be entered into in respect

of the Project, by the parties to the respective agreements:



a) Implementation Agreement;

b) any other agreements designated as such, from time to time by the Procurer

and the JAKEDA;

“RfQ” shall mean the Request for Qualification document including the Annexures thereof

issued by Jammu & Kashmir Energy Development Agency on 04th

January 2016 for

conducting a Competitive Bidding Process for Development of Micro/Mini Hydro Power

Stations in the state of Jammu & Kashmir, India and shall include any modifications,

amendments or alterations or clarifications thereto;

“RfP” shall mean this Request for Proposal along with all schedules, Annexures and RfP

Project Documents attached hereto and shall include any modifications, amendments or

alterations thereto;

“Statutory Auditor” shall mean the auditor appointed under the provisions of the

Companies Act, 1956 or under the provisions of any other applicable governing law.

“Successful Bidder” or “Selected Bidder” shall mean the Bidder selected pursuant to this

RfP to set up the Project as per the terms of IA and other RfP Project Documents;

“Ultimate Parent” shall mean an entity which owns at least twenty six percent (26%) equity

either directly or indirectly in the Parent and Affiliates.

“Upfront Premium” shall mean as mentioned in Format 1 of Annexure 3.

Note: Any capitalised term, used but not defined in this RfP, shall have the meaning ascribed

to such term in the Request for Proposal, Implementation Agreement. In the absence of

availability of definitions in the foregoing references, the capitalised term shall be interpreted

only for reference/guidance in accordance with Policy for Development of Micro/Mini Hydro

Power Projects-2011 or the J&K Electricity Act, 2010 or Electricity Act 2003 or the J&K

State Electricity Regulatory Commission Act, 2000 or the J&K State Electricity Regulatory

Commission (Amendment) Act, dated 17th

March 2009 or any other applicable electricity

laws, rules or regulations or any other amendments in the laws from time to time.



1. INTRODUCTION

1.1 The State of Jammu & Kashmir (J&K) is the northernmost state of the country with

four geographical zones & three distinct climatic regions. The estimated hydro potential

in J&K is more than 20000 MW, of which projects for 16200 MW have already been

identified.

1.2 In order to electrify villages & hamlets, thrust has been provided to encourage the

development of Micro/Mini Hydro Power Projects (MHP‟s) in the state.

1.3 With the aim to promote and install micro / mini hydel projects in the state of J&K,

Power Development Department of J&K Govt. vide Govt. Order No.177-PDD of 2009

dated 24.8.2009 has endowed Jammu & Kashmir Energy Development Agency

(hereinafter to be referred as JAKEDA) with the mandate to implement all Micro / Mini

Hydro projects up to installed capacity of 2 MW.

1.4 Government of Jammu and Kashmir has notified the policy for development of

Micro/Mini Hydro Power Projects -2011 to attract the investors for the development of

the state‟s water resources in an environment friendly manner to provide a solution to

the energy problems in remote and hilly areas where extension of grid system is un-

economical or un-viable. As per the clause 5.2 of the said policy “The Projects shall be

reserved for execution by IPPs that are permanent residents of State of Jammu and

Kashmir. This would include such IPPs in which permanent residents of J&K hold

majority stake. This condition shall, however, be relaxed, in case the bidding process

of the projects so reserved does not result in adequate & competitive response.”

1.5 To promote investors‟ participation in micro/mini hydropower projects JAKEDA has

come out with the Policy for Development of Micro/Mini Hydro Power Projects-2011

(vide no: 71-ST of 2011 dated 27-12-2011). The said Policy provides various incentives

to the developers of the Micro/Mini hydro projects.

1.6 JAKEDA, in order to select competent, experienced and capable party having the

necessary technical competence, experience and financial strength for developing such

projects initiated a two stage competitive bidding process for the projects listed in

clause 1.10 by issuing RfQ on 04th

January 2016 with subsequent modifications based

on queries raised by the prospective bidders. These are the projects where JAKEDA did

not receive any response for development of these projects. Therefore, pursuant to

provisions of Hydro Power Policy 2011 as mentioned above, JAKEDA has decided to

issue the RfQ dated 04th

January 2016 for inviting bids from general public

(residents/non–residents) by relaxing the condition related to “Permanent Residents”.

1.7 A total of Two (2) bidders submitted their responses to the RfQ issued by JAKEDA.

Two (2) bidders have been declared qualified and eligible for issuance of RfP.

1.8 Any capitalised term, used but not defined in this RfP, shall have the meaning ascribed

to such term in the IA, other RfP Project Documents, RfQ, or the Policy for

Development of Micro/Mini Hydro Power Projects-2011, in that order. In the absence



of availability of definitions in the foregoing references, the capitalised term shall be

interpreted only for reference/guidance in accordance with the J&K Electricity Act,

2010 or the Electricity Act 2003 or the J&K State Electricity Regulatory Commission

Act, 2000 or the J&K State Electricity Regulatory Commission (Amendment) Act,

dated 17th

March 2009 or any other applicable electricity laws, rules or regulations or

any other amendments in the laws from time to time.

1.9 The objective of the bidding process is to select a Successful Bidder for development of

the Projects based on the amount of Upfront Premium a bidder is willing to pay to

JAKEDA which shall not be less than, Rs. One (1.0) Lac per MW for projects with a

capacity of higher than 1.0 MW and Rs. Fifty (50) thousand per MW for projects with a

capacity upto 1.0 MW.

1.10 JAKEDA has identified following projects to be awarded to the Successful Bidders for

implementation through IPP mode under Open Category. Details of the project cost as

provided herein below are tentative estimate and under review by external technical

consultants.

PROJECT TEHSIL/TOWN CAPACITY

(IN MW) CO-ORDINATES

JAMMU PROVINCE

POONCH DISTRICT

Sawjia Stage – I MHP Mandi 2.00 740 19′ 13.20″ E 330 52′ 55.48″ N

Sawjia Stage – II MHP Mandi 2.00 740 18′ 46.28″ E 330 52′ 55.77″ N

Arai Stage –II MHP Mandi 1.60 750 16′ 45.84″ E 330 47′ 41.23″ N

Poonch Total (in MW) 5.60

JAMMU TOTAL (in MW) 5.60

KASHMIR PROVINCE

ANANTNAG DISTRICT

Ahlan Stage - I MHP Kokernag 1.30 750 24′ 46.86″ E 330 28′ 35.05″ N

Ahlan Stage – II MHP Kokernag 2.00 750 24′ 17.10″ E 330 29′ 05.14″ N

Anantnag Total (in MW) 3.30

BARAMULLA DISTRICT

Hajipeer MHP Uri 2.00 740 04′ 29.20″ E 340 03′ 12.96″ N

Baramulla Total (in MW) 2.00

KASHMIR TOTAL (in MW) 5.30

Grand Total 10.90

1.11 JAKEDA has initiated following development activities with respect to the

abovementioned projects:

a. The site selection;

b. Identification of Land;



c. The Pre-Feasibility Report (PFR) for the project is prepared by consultants

engaged by the JAKEDA for the purpose and shall be made available to the

qualifying bidders along with issuance of RfP.

1.12 JAKEDA will award the Project to the Successful Bidder, after signing the

Implementation Agreement, at Rs 10 Lakhs / MW (towards recovery of Pre-

development costs incurred by JAKEDA) along with the amount of Upfront Premium

quoted by the Successful Bidder. JAKEDA is eligible to receive the central assistance

for preparation of DPR from the Ministry of New and Renewable Energy (MNRE),

Government of India. The same shall be reimbursed (towards Pre-Development Costs)

by JAKEDA to IPP after receiving the same from MNRE. The Project and Project site

along with all the assets built as part of the Project will be transferred back to the

JAKEDA at the end of the term of IA.

1.13 All Bidders are required to submit Bid in accordance with the instructions set forth in

this RfP. Bidders should provide information sought herein in order to satisfactorily

establish their competence and suitability for executing the Project.

1.14 The Bids to RfP shall be valid for not less than one hundred eighty (180) days from the

last date of submission of Bid.



2. INFORMATION AND INSTRUCTIONS TO BIDDERS

2.1 Purchase of power by PDD

2.1.1 IPP shall be free to sell power as per the JAKEDA‟s Policy for Development of

Micro/Mini Hydro Power Projects-2011. In case IPP wishes to sell power to JKPDD,

same shall be purchased by JKPDD at a tariff determined by JKSERC as per

prevailing regulations.

2.1.2 The IPP is required to provide free power to PDD, as per the provisions of Policy for

Development of Micro/Mini Hydro Power Projects - 2011.

2.2 Submission of bid

2.2.1 The list of the RfP Project Documents and certain obligations of the parties regarding

the same are provided below.

2.2.1.1 The drafts of the following RfP Project Documents have been attached to this RfP:-

a) IA as Format 1 Annexure 2;

The IA and the other RfP Project Documents shall be signed in required

number of originals so as to ensure that one original is retained by the

JAKEDA and one original is retained by the IPP.

2.2.1.2 Within thirty (30) days of the issue of the Letter of Award, the Selected Bidder shall:

a) furnish to the JAKEDA the Performance Guarantee in accordance with Clause

2.13.1; and

b) pay the price indicated under clause 1.12 and execute the IA and the other RfP

Project Documents with the parties thereto, provided that the recitals as

mentioned in the IA and other Project Documents are true and valid on that

date. In case the recitals of the IA are not valid, the date of signing will be

delayed on a day to day basis till the end of the Bid validity. All stamp duties

payable for executing the IA and other RfP Project Documents shall be borne

by the IPP.

Further the Selected Bidder shall make payment of Upfront Premium quoted as per

Format 1 of Annexure 3 within One (1) Month from the date of issue of Letter of

Award. This amount shall be payable by a crossed demand draft or banker‟s cheque

drawn in favour of “CEO Jammu & Kashmir Energy Development Agency” payable

at Jammu.

2.2.2 If the Successful Bidder fails or refuses to comply with its obligations under Clause

2.2.1.2 and provided the JAKEDA and/or other parties to the respective RfP Project

Documents are willing to execute the said documents, such failure or refusal on the

part of the Selected Bidder shall constitute sufficient grounds for cancellation of the



Letter of Award and the JAKEDA shall be entitled to invoke the Bid Bond of the

Selected Bidder.

2.3 Point of contact in case of Bidding Consortium

2.3.1 In case of Bid being submitted by a Bidding Consortium, the Lead Member of the

Consortium will be the single point of contact for the purposes of the RfP, till the

Effective Date. Any dispute amongst the Consortium Members shall not be the

responsibility of the JAKEDA and no financial burden shall pass on to the JAKEDA

on this account.

2.4 Bid Variable

2.4.1 Upfront Premium: The Upfront Premium shall be the amount quoted by bidder in

Format 1 of Annexure -3 ; of this RFP and shall be payable by Successful bidder

within One (1) Month from the date of issue of LOA.

2.5 Pre-bid Meeting

2.5.1 No Pre-Bid Meet.

2.5.2 The Bidders may seek clarifications or suggest amendments to RfP Project

Documents in writing, through a letter or by fax (and also soft copy by e-mail) to

reach the JAKEDA (in both cases thereof) at the address indicated in Clause 2.16

within the date and time mentioned in Clause 2.8.2. For any such clarifications or

amendments the Bidder should adhere to the format enclosed in Annexure 6.

JAKEDA is not under any obligation to respond to any clarifications sought by the

Bidders or consider amendments suggested by the Bidders.

2.5.3 Further, in case Bidders need any clarifications, they should ensure that written

request for such clarification is delivered to the JAKEDA, as the case may be, at least

fifteen (15) days prior to the Bid Deadline as mentioned in clause 2.8.2. JAKEDA

may issue clarifications only, as per its sole discretion, which is considered reasonable

by it. Any such clarification issued shall be sent to all Bidders to whom the RfP has

been issued. Clarifications sought after this date shall not be considered in any manner

and shall be deemed not to have been received.

2.5.4 Non-attendance at the Pre-bid meeting will not be a cause for disqualification of a

Bidder.

2.6 Amendment of RfP

2.6.1 Any time after the issue of RfP mentioned in Clause 2.8.2, the JAKEDA may, for any

reason, whether at its own initiative or in response to a clarification requested by any

Bidder, modify or amend the RfP (including RfP Project Documents), including the

timelines specified in RfP.



2.6.2 The amendment to the RfP shall be notified in writing through a letter or fax or e-mail

to all the Bidders and shall be binding on them.

2.6.3 All such amendments shall be issued at least seven (7) days prior to Bid Deadline.

2.6.4 In order to give Bidders reasonable time to take the above amendments into account

in preparing their Bids, JAKEDA may, at its discretion, extend the Bid Deadline.

2.7 The Bidding Process

2.7.1 Bid Formats

2.7.1.1 The Bids in response to this RfP will be submitted by the Bidders in two envelopes, in

the manner provided in Clause 2.10:

Envelope I – Non- Financial Bid comprising of:

1. Board Resolutions, as per prescribed formats enclosed as Annexure 7 duly

certified by the Company Secretary or the Director of the relevant Bidder, as

applicable to the Bidder and mentioned hereunder,

a) Board Resolution from the Bidding Entity (and any investing Affiliate

/ Parent/ Ultimate Parent) committing one hundred percent (100%) in

aggregate of the equity requirement of the IPP for the Project / Board

Resolutions from each of the Consortium Members (and any investing

Affiliate / Parent / Ultimate Parent) together in aggregate committing

to one hundred percent (100%) of equity requirement of the IPP for the

Project (In case of Bidding Consortium): - As per Format 1 of

Annexure 7; and

b) Board Resolutions from a Parent and /or Affiliate (whose technical and

/ or financial credentials were used at the time of RfQ), of the Bidding

Entity / any Member of the Bidding Consortium, undertaking to invest

the entire amount as committed by Bidding Entity / Bidding

Consortium Member in event of failure of the same to make such

investment, or

c) Board Resolution of Ultimate Parent for total equity investment

commitment on behalf of the Parent and all Affiliates (of the Bidding

Entity/ any Member of the Bidding Consortium) whose technical and /

or financial credentials were used at the time of RfQ. - As per Format 2

of Annexure 7

Provided further that in case the Ultimate Parent is also the Bidding

Entity / Consortium Member, no Board Resolution as per Format 2 of

Annexure 7; shall be required. However, in such a case, a certificate

from the Bidding Entity / Consortium Member, confirming the

Ultimate Parent status is to be provided.



For clarity sake, illustrations identifying which Board Resolution shall be

applicable in typical cases are provided in Annexure 13

2. Bid Bond (as per prescribed Format enclosed as Annexure 1);

3. Bidders Undertakings and other details (as per prescribed Formats 1 and 2 of

Annexure 5);

4. Covering Letter (as per prescribed Format enclosed as Annexure 8

5. Original Power of Attorney issued by the Bidding Entity or the Lead Member

of the Consortium, as the case may be, in favour of the person signing the Bid,

in the form attached hereto as Format 1 of Annexure 9; Additionally, in case

of a Bidding Consortium, the Power of Attorney in favour of the Lead

Member issued by the other Members of the Consortium shall be provided in

original as per format attached hereto as Format 2 of Annexure 9; Provided

that in the event the Bidding Entity or the Lead Member of the Consortium or

any Member of the Bidding Consortium, as the case may be, is a foreign

entity, it may submit Board Resolutions in place of Power of Attorney for the

purpose of fulfilling the requirements under this clause.

Provided further that such Board Resolutions shall be supported by an

unqualified opinion issued by the legal counsel of such foreign entity stating

that the Board Resolutions are in compliance with the applicable laws of the

respective jurisdictions of the issuing company and the authorizations granted

therein are true and valid.

6. Undertaking in the prescribed format in Annexure 9A from the Parent and/or

Affiliate, of the Bidding Entity/ any Member of the Bidding Consortium,

whose technical and financial credentials have been provided in the Bid

submitted in response to the RfQ, or

Undertaking of the Ultimate Parent, in the prescribed format in Annexure 9A,

for total equity investment commitment of the Parent and all Affiliates (of the

Bidding Entity/ any Member of the Bidding Consortium) whose technical and

financial credentials had also been provided in the Bid submitted in response

to the RfQ. Provided further, in case the Ultimate Parent is also the Bidding

Entity, no such Undertaking shall be required.

7. A disclosure statement as per Annexure 14 regarding participation of any

related companies in this bidding process.

Envelope II– Financial Bid (as per prescribed format enclosed as Format 1 of

Annexure 3)

2.7.1.2 Wherever information has been sought in specified formats, the Bidders shall fill in

the details as per the prescribed formats and shall refrain from referring to any other

document for providing any information required in the prescribed format.



2.7.1.3 The Bidder should note that:

a. If the Bidder / Member in a Bidding Consortium conceals any material

information or makes a wrong statement or misrepresents facts or makes a

misleading statement in its Bid, in any manner whatsoever, JAKEDA reserves

the right to reject such Bid and/or cancel the Letter of Award, if issued.

b. If for any reason the Bid of the Bidder with highest Premium is rejected or

Letter of Award issued to such Bidder is cancelled, JAKEDA may:-

i. award the project to the Bidder with next best premium; or

ii. invite best enhanced financial bids from those Bidders whose bids are

responsive and valid on that date; or

iii. annul the bid process; or

iv. take any such measure as may be deemed fit in the sole discretion of

JAKEDA.

If such event is discovered after the Effective Date, consequences specified in

IA shall apply.

c. Bid submitted by the Bidder, within the Bid Deadline, shall become the

property of the JAKEDA and JAKEDA shall have no obligation to return the

same to the Bidder.

2.7.1.4 The Bidder shall inter-alia take into account the following while preparing and

submitting the Financial Bid:-

1. The Bidder shall quote the Upfront Premium to be paid to JAKEDA for

awarding the project, which shall not be less than, Rs. One (1.0) Lac per MW

for projects with a capacity of higher than 1.0 MW and Rs. Fifty (50) thousand

per MW for projects with a capacity upto 1.0 MW;

2.7.2 Bidder to inform himself fully

2.7.2.1 Since potential sites are being notified on the basis of preliminary reconnaissance and

PFRs only, the IPPs are requested to verify various project related parameters viz.

discharge, head, water availability, habitation, etc. The information contained in the

PFRs is only indicative and JAKEDA shall not be responsible for the accuracy of the

information contained therein. IPPs shall also ensure that the project components do

not fall in wild life sanctuaries, National Parks, eco protection zones, etc. and also do

not interfere / overlap with the existing/ ongoing Hydel Projects. Accordingly, the

Bidder acknowledges that, on being selected as Successful Bidder, he shall not be

relieved from any of its obligations under the RfP Project Documents nor shall the

IPP be entitled to any extension of time or financial compensation by reason of the



unsuitability of the Site for whatever reason except for what is specifically provided

in the Policy for Development of Micro/Mini Hydro Power Projects-2011 as well as

the Force Majeure conditions as per the Article 6 of the Implementation Agreement

provided in Annexure 2.

2.7.2.2 As per the Policy for Development of Micro/Mini Hydro Power Projects-2011, IPP

may surrender the allotment back to JAKEDA, if it has sufficient grounds to establish

that the project is techno-economically unviable. Subject to acceptance of such claim

by JAKEDA, Upfront Premium paid by the Bidder shall be refunded. However such

claim, if any, shall necessarily be made before JAKEDA begins the process of land

acquisition for the project. In case JAKEDA so desires, it may take assistance of a

third party agency for assessment of viability of the project.

2.7.2.3 In their own interest, the Bidders are requested to familiarize themselves with the

J&K Electricity Act, 2010, the Electricity Act 2003, the Income Tax Act 1961, the

Companies Act, 1956, the Customs Act, the Foreign Exchange Management Act,

IEGC, J&K Land Acquisition Act, the J&K State Electricity Regulatory Commission

Act, 2000, the J&K State Electricity Regulatory Commission (Amendment) Act,

dated 17th March 2009, Land Grants Act, J&K Transfer of Property Act, the

regulations framed by regulatory commissions and all other related acts, laws, rules

and regulations prevalent in India and Jammu and Kashmir State. JAKEDA shall not

entertain any request for clarifications from the Bidders regarding the same. Non-

awareness of these laws or such information shall not be a reason for the Bidder to

request for extension of the Bid Deadline. The Bidder undertakes and agrees that

before submission of its Bid all such factors, as generally brought out above, have

been fully investigated and considered while submitting the Bid.

2.7.2.4 JAKEDA shall not permit any change in any time schedule mentioned in this RfP or

any financial adjustment arising due to lack of clear information on matters such as

Site conditions, laws and regulations and other related information and/or its effect on

the Bid.



2.7.3 The project shall be allotted for a period of 40 years from the date of Letter of Award.

Upon the expiry of 40 years from Letter of Award, project shall be handed over to

JAKEDA without any consideration. Extension, if any, shall be based on mutually

agreed terms & conditions between IPP and JAKEDA.

2.7.4 The IPP shall be entitled to REC benefits as per JKSERC regulations and applicable

laws.

2.7.5 The proceeds of carbon credits (CER‟s) from approved CDM project shall be shared

between IPP and JAKEDA in the following manner, namely

2.7.6 100% of the gross proceeds on account of CDM benefit to be retained by the IPP in

the first year after the date of commercial operation of the Hydel Project;

2.7.7 In the second year, the share of the JAKEDA shall be 10% which shall be

progressively increased by 10% every year till it reaches 50%, where after the

proceeds shall be shared in equal proportion, by the IPP and JAKEDA.

2.7.8 The onus of obtaining all statutory and non -statutory clearances will lie on the IPP.

Government of Jammu & Kashmir (GoJK) and JAKEDA shall facilitate provision of

statutory clearances in time bound manner. In respect of clearance from Indus Waters

Treaty angle, IPP shall obtain clearance through Jammu & Kashmir State Power

Development Corporation, it being the nodal agency.

2.7.9 Construction of project infrastructure including approach roads, arrangement for

water supply, power for construction purposes, etc. shall be the responsibility of the

IPP and the cost thereof shall be borne entirely by the IPP.

2.7.10 The technical requirements of integrated grid operation are specified in the Grid

Code. The Bidders should particularly acquaint themselves with the requirements of

connection conditions, operating code for Regional Grids, Scheduling and Dispatch

code etc. The Bidders are also advised to fully familiarize themselves with the real

time grid conditions in the country. Information regarding grid parameters such as

voltage and frequency is readily available on the websites of Regional Load Dispatch

Centers. The protection trip setting of the generation on under frequency df/dt and

defense plan are coordinated at the RPC forum in consultation with all stakeholders

duly taking into account the design parameters of the various machines.

2.7.11 Change in Bidding Consortium

2.7.11.1 The Bidders who have been qualified at RfQ stage may request for a change in

Bidding Consortium or change from Bidding Entity to Bidding Consortium or

Change in Ownership. In case of a request for change in the Bidding Consortium or

change from Bidding Entity to Bidding Consortium or Change in Ownership, the

provisions of clause 4.5.1.4 and 4.5.1.5 or any other relevant clauses of the RfQ

shall mutatis mutandis apply. In addition the Bidder, shall submit all information

required to be submitted by the Bidder as stipulated in the RfQ and in the formats



specified in RfQ, for fulfilling the qualification criteria specified in the RfQ except

that period for which such information is to be submitted shall apply with respect to

the date which is seven (7) days before the date of request for change in consortium.

JAKEDA reserves the right to seek additional information from the Bidder, if

considered necessary, during the course of evaluation of such request for change.

In addition to above the following shall apply with respect to the change in

Consortium:

The Lead Member of the Consortium is not allowed to be changed.

In case the Bidding Entity intends to form a Consortium after submission of

the RfQ, then the Bidding Entity shall be the Lead Member of such

Consortium and shall fulfill all the requirements of RfQ, including technical

requirements.

No change in composition of a Consortium or a change from Bidding Entity

to Consortium or a Change in Ownership shall be permitted in the period

between a period commencing from fifteen (15) days prior to Bid Deadline of

RfP and issuance of Letter of Award. Accordingly, no request for a proposed

change in composition of a Consortium or request for approval of the Change

in Ownership shall be entertained during this period.

Subject to the above and to the provisions of clause 4.5.1.4 and 4.5.1.5 or any

other relevant clauses of RfQ, any request for change in the membership of the

Consortium or, change from Bidding Entity to Bidding Consortium may be

considered only upon the Bidder making a prior written application to the

JAKEDA seeking its approval for such change.

JAKEDA reserves the right to seek additional information from the Bidder, if

considered necessary. JAKEDA shall convey its decision on the request within

Seven (7) days from the date of receipt of complete information from the Bidder

making the request, as required by the JAKEDA.

It is clarified that the evaluation of the new Bidding Consortium, in case the

Bidding Consortium has requested for any changes in the composition, shall be

carried out as per the provisions of clause of 5.3 of RfQ.

2.7.11.2 In case of non-compliance with any of the conditions of clauses 4.5.1.4 and 4.5.1.5

or any other relevant clauses of the RfQ, JAKEDA reserves the right to reject the

Bid or cancel the Letter of Award, if issued and the provisions of clause 2.7.1.3 of

this RfP shall apply.

2.7.12 Minimum Equity holding/Equity Lock-In

2.7.12.1 The IPP shall be permitted to incorporate a new public/private limited IPP for the

implementation of the Project with its Registered Office within Jammu & Kashmir.



All rights and obligations under this Agreement shall thereafter be transferred to the

new IPP.

It is clarified that if any of the entity/entities mentioned in serial number 6 of Clause

2.7.1.1 make equity investment in the IPP, the minimum shareholding requirements

specified in this Clause 2.7.12.1, shall apply to such entity/entities. It is also clarified

that in case the Selected Bidder is a Bidding Consortium, then the members (other

than the Lead Member) of such Bidding Consortium shall be allowed to divest their

equity as long as the other remaining members (which shall always include the Lead

Member) hold the minimum equity specified in a) and b) above. It is further clarified

that in case equity is held by the Affiliates, Parent or Ultimate Parent, subject to the

proviso below, the Selected Bidder shall be permitted to transfer its shareholding in

the IPP to its Affiliate/s or Ultimate Parent. If any such shareholding entity,

qualifying as an Affiliate/Ultimate Parent, is likely to cease to meet the criteria to

qualify as an Affiliate/Ultimate Parent, the shares held by such entity shall be

transferred to another Affiliate/Ultimate Parent.

Provided further, the Lead Member of the Consortium or Bidding Entity shall

compulsorily hold at least twenty six percent (26%) of the total paid equity share

capital of the IPP for at least five (5) years post COD of the Power Station, where

after Lead Member or Bidding Entity shall have the right to disinvest its entire

equity holding in the IPP. In case the Lead Member or Bidding Entity is holding

equity through Affiliate/s, Ultimate Parent or Parent, such restriction shall apply to

such entities.

All transfers of shareholding of the IPP by any of the entities referred to above shall

be after prior written intimation to JAKEDA, of at least thirty (30) days.

2.7.12.2 The Selected Bidder may invest in the equity share capital of the IPP through its

Affiliate(s) or Ultimate Parent or Parent. If the Selected Bidder so invests through

any Affiliate(s) or Ultimate Parent or Parent, the Selected Bidder shall be liable to

ensure that minimum equity holding/lock-in limits specified above are still

maintained. For this purpose, the effective shareholding of such Selected Bidder in

the IPP shall be considered as follows:-

For computation of effective Equity holding, the Equity holding of the Selected

Bidder or its Ultimate Parent in such Affiliate(s) or Parent and the equity holding of

such Affiliate(s) or Ultimate Parent in the IPP shall be computed in accordance with

the example given below:

If the Parent or the Ultimate Parent of the Selected Bidder A directly holds thirty

percent (30%) of the equity in the IPP, then holding of Selected Bidder A in the IPP

shall be thirty percent (30%);

If Selected Bidder A holds thirty percent (30%) of the Affiliate and the Affiliate

holds fifty percent (50%) in the IPP, then, for the purposes of ascertaining the



minimum equity/equity lock-in requirements specified above, the effective holding

of Selected Bidder A in the IPP shall be fifteen percent (15%), (i.e. 30%* 50%);

2.7.12.3 The provisions as contained in this clause 2.7.12 and Article 5 of IA shall override

the terms of the Joint Deed Agreement submitted as a part of RfQ.

2.8 Due dates

2.8.1 The Bidders should submit the Bids so as to reach the following address by 15:00 Hrs

(IST) on 20th

April 2017:

Address of the Office


Science and Technology Department

16, New Rehari, Jammu,


Tel – Fax No. 0191-2546495

Email: [email protected]

2.8.2 Important timelines are mentioned below:

Date Event

14th

March 2017 Issuance of RFP

20th

April 2017 (15.00 Hrs) Submission of Financial and Non-Financial Bids

20th

April 2017 (15.30 Hrs) Opening of Non-Financial Bids

16th

May 2017 (15.00 Hrs) Opening of Financial Bids

2nd

June 2017 Selection of Successful bidder and issuance of LoA

27th

June 2017 Signing of IA

2.9 Validity of the Bid

2.9.1 The Bidder shall submit the Bid which shall remain valid for a period of one hundred

eighty (180) days from the Bid Deadline. JAKEDA reserves the right to reject any

Bid which does not meet the aforementioned validity requirement.

2.9.2 JAKEDA may solicit the Bidder's consent for an extension of the period of validity of

the Bid, not exceeding sixty (60) days. The request and the response, thereafter, shall

be in writing. In the event the Bidder refuses to extend the Bid validity as requested

by JAKEDA, JAKEDA shall not be entitled to invoke the Bid Bond. A Bidder

accepting JAKEDA‟s request for validity extension shall not be permitted to modify




its Bid and such Bidder shall, accordingly, extend the validity of the Bid Bond as

requested by the JAKEDA within seven (7) days of such request, failing which the

Bid shall not be considered as valid.

2.10 Method of submission

2.10.1 Bids are to be submitted in single sealed cover envelope (as mentioned in Clause

2.10.2) containing Envelope I and Envelope II each one duly sealed separately.

Envelope I and Envelope II should be transcripted in the following way;

Envelope I transcript - “Bid for development of Micro/Mini Hydel Projects”

Bidder‟s Name- _____________________”

Due for opening on 20th

April, 2017

Envelope I: Non-Financial Bid”

Envelope II transcript - “Bid for development of Micro/Mini Hydel Projects”

Bidder‟s Name ______________________


May, 2017

Envelope II: Financial Bid”

2.10.2 The two sealed Envelopes (mentioned in Clause 2.10.1) for the Bid submitted by

Bidders should be packed in a single sealed cover envelope, with the following

superscript:

“Bid for development of Micro/Mini Hydel Projects”

Bidder‟s name ____________


April 2017

The Bidder has the option of sending its Bid either by registered post or speed post, or

courier, or by hand delivery, so as to reach the JAKEDA at the designated address by

the Bid Deadline. Bids submitted by telex/telegram/fax/e-mail shall not be considered

under any circumstances. JAKEDA shall not be responsible for any delay in receipt of

the Bids. Any Bid received by the JAKEDA after the Bid Deadline shall be returned

unopened.



2.10.3 It may be noted that Non-financial Bid (Envelope I) shall not contain any

information/document relating to Financial Bid. If Non-financial Bid contains any

such information/documents, the JAKEDA shall not be responsible for premature

opening of the Financial Bid.

All pages of the Bid submitted and corrections, if any, must be signed by the

authorised signatory on behalf of the Bidder. It is clarified that the same authorised

signatory shall sign all pages of the Bid.

2.10.4 Bid shall be submitted in 1 original + 2 copies which are duly attested by the Bidder.

No change or supplemental information to a Bid will be accepted after the Bid

Deadline, unless the same is requested for by the JAKEDA. Provided that a Bidder

shall always have the right to withdraw or modify it‟s Bid before the Bid Deadline

and in such a case if the bid is withdrawn, its Bid shall be returned unopened.

2.10.5 If the outer cover envelope or Envelope I or Envelope II is not sealed and not

transcripted as required, the JAKEDA will assume no responsibility for the Bid's

misplacement or premature opening.

2.11 Preparation cost

2.11.1 The Bidder shall be responsible for all the costs associated with the preparation of the

Bid and participation in discussions and attending Pre-bid meetings, etc. JAKEDA

shall not be responsible in any way for such costs, regardless of the conduct or

outcome of this bid process.

2.11.2 The cost of this RfP is Rupees Fifty thousand (Rs. 50,000) which shall be non-

refundable. This amount shall be payable by a crossed demand draft or banker‟s

cheque drawn in favour of “Jammu & Kashmir Energy Development Agency”

payable at Jammu. The RfP shall be available for sale in the office of JAKEDA at

Jammu from 14th

March 2017 up to 19th

April 2017, between which, during office

hours, the qualified bidders at the RfQ stage are required to purchase the RfP Bid

Documents.

2.12 Bid Bond

Each Bidder shall submit the Bid accompanied by Bid Bond issued by any of the

banks listed in Annexure 11. The value of such Bid Bond shall be Rupees Seven

Lakhs Fifty Thousand (Rs. 7,50,000/-) for each MW of eligible capacity. However

if the Bidder chooses to bid for a capacity lower than what it is eligible for, it will

have to submit a Bid Bond with a value of Rs. Rupees Seven Lakhs Fifty Thousand

(Rs. 7,50,000/-) for each MW of capacity he chooses to Bid for.

Illustration: Normally a bidder with an eligible capacity of 5.0 MW would be required

to furnish a Bid Bond with a value of Rs.37.50 Lakhs (i.e. 5 x Rs 7,50,000). However,

in case the bidder chooses to bid for say 3.0 MW, he will have to furnish a Bid Bond

of Rs.22.50 Lakhs only. However in all such cases the Bidder will have to make an



upfront declaration (as mentioned in annexure 15) of the aggregate capacity of the

projects he has chosen to bid for.

The Bid Bond shall be valid for a period of seventy (70) days beyond the validity of

the Bid.

The Bid Bond validity date will be 26nd

December 2017 i.e. 180 + 70 Days from

Bid Deadline date of 20th

April, 2017. Also, JAKEDA shall be entitled to invoke

this Guarantee (Bid Bond) until 26nd

December 2017. In case the Bid deadline

date extends by 2 days then the Bid Bond validity date and JAKEDA entitlement

to invoke the Bid Bond will also extend by 2 days and accordingly.

2.12.1 Subject to the provisions of Clause 2.2.2, the Bid Bond may be invoked by JAKEDA

on account of any of the following:

Failure to execute the IA and other RfP Project Documents as per the provisions

of Clause 2.2.1.2; or

Failure to furnish the Performance Guarantee as per Clause 2.2.1.2 and Clause

2.13; or

The Bid Bond shall also be invoked by the JAKEDA for submission of wrong

information by the Bidder or making any misrepresentation in Bid as mentioned

in Clause 2.7.1.3.

Intimation of the reasons of the invocation of the Bid Bond shall be given to the

Selected Bidder within three (3) working days after such invocation.

2.12.2 Return of Bid Bond

a) Bid Bonds of all the Bidders who‟s Bids are declared non-responsive shall be

returned within a period of thirty (30) days after the date on which Financial

Bids are opened.

b) The Bid Bond of all unsuccessful Bidders shall be returned and released by the

JAKEDA within a period of thirty (30) days of the occurrence of the earlier of

the following:

(i) submission of the Performance Guarantee and payment of acquisition

price by the Successful Bidder as per the provisions of the Project

Documents;

(ii) Expiry of the Bid Validity/extended validity of unsuccessful Bidders.

2.12.3 The Bid Bond of the Successful Bidder shall be returned on submission of

Performance Guarantee as per Clause 2.13 and the provisions of the IA.

2.13 Performance Guarantee



2.13.1 The Selected Bidder, on behalf of the IPP, shall provide to the JAKEDA within the

time period as specified in Clause 2.2.1.2, the Performance Guarantee in the format

provided in the Annexure 10, for an amount of Rs 11 Lakh per MW. The

Performance Guarantee shall be initially valid for a period of three (3) months after

the Scheduled COD of the Power Station and thereafter shall be dealt with in

accordance with the provisions of the IA. The Performance Guarantee shall be issued

only by the banks listed in Annexure 11

2.14 Bidders may note that

2.14.1 Language of the Bid shall be English only.

2.14.2 Bidders shall mention the name of the contact person and complete address of the

Bidder in the covering letter as per Annexure 8;

2.14.3 JAKEDA may, at its sole discretion, ask for additional information and/or seek

clarifications from a Bidder after the Bid Deadline, inter alia, for the purposes of

removal of inconsistencies or infirmities in its Bid.

2.15 Opening of Bids

2.15.1 Envelope I and Envelope II will be opened as per the following time schedule and at

the venue where the Bids are required to be submitted, in the presence of one

representative from such Bidders who wish to be present:

Opening of Envelope I: [1530] hours (IST) on [20th

April 2017]

Opening of Envelope II: [1500] hours (IST) on [16th

May 2017]

or such other dates as may be intimated by the JAKEDA to the Bidders

2.15.2 The following information from each Bid will be read out to all the Bidders at the

time of opening of Envelope I and Envelope II:

i. Name of the Bidding Entity/ Consortium Members in case of Bidding

Consortium (Format 2 of Annexure - 5) (applicable only for Envelope I)

ii. Details of Bid Bond (applicable only for Envelope I)

iii. Quoted Bid Variables (applicable only for Envelope II)

2.16 Enquiries

Clarifications under Clause 2.5.1 may be sought from:


Science and Technology Department, 16, New Rehari, Srinagar.

Tel – Fax No. 0194-2546495

Email: [email protected]




2.17 Confidentiality

2.17.1 The Parties undertake to hold in confidence this RfP and Project Documents and not

to disclose the terms and conditions of the transaction contemplated hereby to third

parties, except:

a) to their professional advisors;

b) to their officers, contractors, employees, agents or representatives, financiers,

who need to have access to such information for the proper performance of their

activities; or

c) disclosures required under Law.

without the prior written consent of the other Parties.

Provided that the IPP agrees and acknowledges that JAKEDA may at any time,

disclose the terms and conditions of the RfP and the Project Documents to any person,

to the extent stipulated under the Law or Regulations.

2.18 Right of JAKEDA to reject any Bid

The JAKEDA reserves the right to reject all or any of the Bids or cancel the RfP

without assigning any reasons whatsoever and without any liability to the JAKEDA.

Non submission and/or submission of incomplete data/ information required under the

provisions of RfQ and RfP shall not be construed as waiver on the part of JAKEDA of

the obligation of the Bidder to furnish the said data/information unless the waiver is in

writing.



3. EVALUATION CRITERIA

3.1 Bid Evaluation

3.1.1 The Bid evaluation process comprises of the following three steps:

a) Step I – Responsiveness check (Envelope I)

b) Step II - Evaluation of Financial Bids (Envelope II)

c) Step III– Successful Bidder selection

3.2 Step I - Responsiveness check

The Non-Financial Bids submitted by Bidders/ Bidding Consortium shall be initially

scrutinized to establish “Responsiveness”. Subject to Clause 2.14.3, any of the

following conditions may cause the Bid to be considered “Non-responsive”, at the

sole discretion of JAKEDA:

a) Applicable Board Resolutions, as provided in Clause 2.7.1.1 above, not being

submitted; or

b) Bid not accompanied by a valid Bid Bond; or

c) Bid not signed by authorised signatory in the manner and to the extent

indicated in this RfP as per Clause 2.10.3 and non-submission of Power of

Attorney/; or

d) Bid validity being less than that required as per Clause 2.9 of this RfP; or

e) Bid not containing Format 1 (Bidders‟ Undertakings) of Annexure -5 ;or

f) Bid being conditional

g) Any request for change in composition of a Consortium or change from

Bidding Entity to Bidding Consortium or Change in Ownership has not been

permitted by JAKEDA.

h) Bids having Conflict of Interest

3.3 Step II - Evaluation of Financial Bids

3.3.1 General

3.3.1.1 Envelope II of Bids which has been accepted for opening by JAKEDA, based on the

responsiveness check as specified above in Clause 3.2, shall be opened in presence

of the representatives of the Bidders, who wish to be present, as per the timelines

indicated in Clause 2.15.1. The financial evaluation of Financial Bids will be carried

out based on information furnished in Envelope II. Provided however, in case

Envelope II of only one Bidder remains after the responsiveness check (Step I)



under Clause 3.2, the Envelope II of such Bidder shall not be opened and the matter

shall be referred to the Government of Jammu and Kashmir.

3.3.1.2 The Financial Bids submitted by Bidders shall be initially scrutinized to establish

“Responsiveness”. Subject to Clause 2.14.3, any conditional changes in Financial

Bid may cause the Bid to be considered “Non-responsive”, at the sole discretion of

the JAKEDA.

3.3.1.3 The Bidder may choose to bid for any number of / all projects from the projects

listed under Clause 1.10, however the allotment of Projects to a bidder shall be

limited to the aggregate capacity for which the bidder has been qualified at the RfQ

stage.

3.3.1.4 The Bidders shall quote the amount of Upfront Premium which it is willing to pay to

JAKEDA for award of the Project.

3.4 Step III– Successful Bidder Selection

3.4.1.1 The Upfront Premium as per Clause 3.3.1.4 shall be ranked from the highest to the

lowest and the Bidder which has quoted the highest amount of Upfront Premium

payable to JAKEDA shall be declared as the Successful Bidder for that Project and

the Letter of Award shall be issued to such Successful Bidder, subject to Clause

3.4.1.2.

3.4.1.2 In case the amount of Upfront Premium quoted for the same Project by the two

bidders is identical, then the bidder having better technical experience based on the

documents submitted for meeting the technical criteria in RfQ shall be considered as

Successful Bidder.

3.4.1.3 If the Successful Bidder, to whom the Letter of Award has been issued does not

fulfill any of the conditions specified in Clause 2.2.1.2, then in accordance with

provisions of clause 2.2.2, the JAKEDA reserves the right to cancel the Letter of

Award. Further, in such a case, the provisions of clause 2.7.1.3 shall apply.

3.4.1.4 The successful bidder, to whom the Letter of Award is issued, must execute the

Implementation Agreement (IA) with JAKEDA within one (1) month from the issue

of LOA.



Annexure 1: Format for Bid Bond

Format of the Bid Bond

FORMAT OF THE UNCONDITIONAL AND IRREVOCABLE BANK GUARANTEE

FOR BID BOND

(To be on non-judicial stamp paper of appropriate value as per Stamp Act relevant to place of execution.

Foreign entities submitting Bids are required to follow the applicable law in their country)

In consideration of the [Insert name of the Bidder] submitting the Bid inter alia for setting up

the Micro/mini Hydel Project/s in the state of Jammu & Kashmir in response to the RfP dated

14th

March 2017 issued by JAKEDA as amended from time to time and JAKEDA

considering such Bid of [insert the name of the Bidder] as per the terms of the RfP, the

[insert name of bank] hereby agrees unequivocally, irrevocably and unconditionally to pay to

Jammu & Kashmir Energy Development Agency at 16, New -Rehari, Jammu ,Jammu &

Kashmir, -, India forthwith on demand in writing from Jammu & Kashmir Energy

Development Agency or any Officer authorized by it in this behalf, any amount upto and not

exceeding Rupees ____________ only, on behalf of M/s. _______________________

[Insert name of the Bidder].

This guarantee shall be valid and binding on this Bank up to and including

26nd

December 2017* and shall not be terminable by notice or any change in the constitution

of the Bank or the term of contract or by any other reasons whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or variations or

alternations made, given, or agreed with or without our knowledge or consent, by or between

concerned parties.

Our liability under this Guarantee is restricted to Rupees ___________only. Our Guarantee

shall remain in force until 26nd

December 2017*. The Jammu & Kashmir Energy

Development Agency shall be entitled to invoke this Guarantee until 26nd

December 2017*.

The Guarantor Bank hereby expressly agrees that it shall not require any proof in addition to

the written demand by the Jammu & Kashmir Energy Development Agency, made in any

format, raised at the above mentioned address of the Guarantor Bank, in order to make the

said payment to the JAKEDA.

The Guarantor Bank shall make payment hereunder on first demand without restriction or

conditions and notwithstanding any objection by the Bidder or any other person. The

Guarantor Bank shall not require JAKEDA to justify the invocation of this BANK

GUARANTEE, nor shall the Guarantor Bank have any recourse against the Jammu &

Kashmir energy Development Agency in respect of any payment made hereunder.

This BANK GUARANTEE shall be interpreted in accordance with the laws of India.



The Guarantor Bank represents that this BANK GUARANTEE has been established in such

form and with such content that it is fully enforceable in accordance with its terms as against

the Guarantor Bank in the manner provided herein.

This BANK GUARANTEE shall not be affected in any manner by reason of merger,

amalgamation, restructuring or any other change in the constitution of the Guarantor Bank.

This BANK GUARANTEE shall be a primary obligation of the Guarantor Bank and

accordingly Jammu & Kashmir Energy Development Agency shall not be obliged before

enforcing this BANK GUARANTEE to take any action in any court or arbitral proceedings

against the Bidder, to make any claim against or any demand on the Bidder or to give any

notice to the Bidder to enforce any security held by Jammu & Kashmir State Energy

Development Agency or to exercise, levy or enforce any distress, diligence or other process

against the Bidder.

Notwithstanding anything contained hereinabove, our liability under this Guarantee is

restricted to Rs. ___________ (Rs. ________________________ only) and it shall remain in

force until 26nd

December 2017*. We are liable to pay the guaranteed amount or any part

thereof under this BANK GUARANTEE only if the Jammu & Kashmir Energy Development

Agency serves upon us a written claim or demand.

Signature ____________________

Name___________________

Power of Attorney No._______________

For

______[Insert Name of the Bank]__

Banker's Stamp and Full Address.

Dated this ____ day of ____, 2017

*These dates will stand extended corresponding to the extension in Bid Deadline. In case

the Bid deadline date extends by 2 days then the Bid Bond validity date and JAKEDA

entitlement to invoke the Bid Bond will also extend by 2 days and accordingly.



Annexure 2: Formats for RfP Project Documents

FORMAT 1:- IA (Enclosed)

Implementation Agreement is provided in a separate document



Annexure 3: Formats for Financial Bid

Format 1: Bid Variables (to be submitted under Envelope II)

RFP Financial Bid

Name of the Bidder

Bidding Consortium

1. Lead Member

2. Co Member

Sr. No. Name of the Project

in the order of Priority Size (MW)

Premium per MW

Amount Rs.

Total Premium

Amount Rs.

(1) (2) (3) (4) 5 (3 X4)

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25



Sr. No. Name of the Project

in the order of Priority Size (MW)

Premium per MW

Amount Rs.

Total Premium

Amount Rs.

(1) (2) (3) (4) 5 (3 X4)

36

27

28

29

30

31

32

33

34

35

36

37

38

39

40

41

42

43

44

45

46

47

48

49

50

51

52

53

54

Note:

1. Please refer Clause 2.7.1.4 of RfP.

2. The contents of this format shall be clearly stated.

3. In case of any discrepancy of any figures, the figures stated in the total column shall

be considered as final

4. All pages of this format shall be signed by the Authorised Person in whose name

Power of Attorney/Board Resolution as per Clause 2.7.1.1 is issued.



5. The value of Upfront Premium shall not be less than, Rs One (1.0) Lac per MW for

projects with a capacity of higher than 1.0 MW and Rs. Fifty (50) thousand per MW

for projects with a capacity upto 1.0 MW.

Signature of Authorised Person in whose name Power of Attorney/Board Resolution as

per Clause 2.7.1.1 is issued

Name:

In order to facilitate the submission an excel sheet shall be provided to the Bidders. The

excel sheet to be provided to the bidders shall be for reference only and not to be

submitted in soft copy. The bidder shall use the print out of the excel sheet for

submission of financial bid in Envelope II.



Annexure 4: Site Details along with Site Map

Pre-Feasibility Report Separately Provided



Annexure 5: Undertaking and Scheduled COD

Format 1: Bidders’ Undertakings

[On the Letter Head of the Bidding Entity/Lead Member of Bidding Consortium]

To

Chief Executive Officer,

Jammu and Kashmir Energy Development Agency,

(Address to be inserted)

Dear Sir,

Sub: Bidders’ Undertakings for development of Micro/Mini Hydro Power projects in

the state of Jammu & Kashmir

We hereby undertake on our own behalf and on behalf of the IPP, that if selected as the

Successful Bidder for the Project:

1. We give our unconditional acceptance to the RfP Project Documents issued by

Jammu and Kashmir Energy Development Agency as a part of the RfP dated

14th

March 2017, as amended. We shall ensure that the IPP shall execute such RfP

Project Documents as per the provisions of the RfP.

2. We have submitted our Financial Bid strictly as per the formats provided in

Annexure-3 of the RfP, without any deviations, conditions and without mentioning

any assumptions or notes for the Financial Bid in the said Annexure.

3. We have submitted the Bid on the terms and conditions contained in the RfP and we

hereby confirm our acceptance of all the terms and conditions of RfP.

4. Our Bid (including Financial Bid) is valid up to the period required under Clause 2.9

of the RfP.

5. Our Bid (including Financial Bid) has been duly signed by authorised signatory and

sealed in the manner and to the extent indicated in this RfP and the Power of

Attorney/Board Resolution as per Clause 2.7.1.1 in requisite format as per RfP has

been enclosed in original with this undertaking.

6. We have assumed that if we are selected as the Successful Bidder, the provisions of

the Joint Deed Agreement submitted at the time of RfQ, to the extent and only in

relation to equity lock in and our liability thereof shall get modified to give effect to

the provisions of clause 2.7.12.1 of RfP and Article 5.29 of IA. (Applicable only in

case of a Bidding Consortium)



7. We confirm that the Scheduled COD of the Project shall not be later than 36 months

from the obtaining all statutory clearances as stated in article 3.2 of IA.

8. We confirm that our Financial Bid conforms to all the conditions in the RfP including:

a) Financial Bid is in the prescribed Format I of Annexure 3, shall be submitted

duly signed by the Authorised Signatory

b) Financial Bid is unconditional

c) Only one Financial Bid is submitted for a single Project

Signature and name of Authorised Person in whose name Power of Attorney/Board

Resolution as per Clause 2.7.1.1 is issued

Original Power of Attorney/Board Resolution as per Clause 2.7.1.1 is enclosed.

Rubber stamp of the Bidder to be affixed



Format 2: Executive Summary

1.1.a Name of the Bidding entity/ Bidding Consortium

1.1.b Name of the Lead Member in the case of a Bidding Consortium

1.2 Details of the Bidding Consortium

Sr.

No.

Name of the Entity % of equity

participation

Role Envisaged

Note: - If the Selected Bidder proposes to invest in the equity share capital of the Project in

accordance with Clause 2.7.12.2, through its Affiliate(s) or Ultimate Parent or Parent, the

Bidder should indicate the percentage of the shareholding proposed to be held by such

Affiliate(s) or Ultimate Parent or Parent in the IPP. In this case, the Bidder shall also provide

the details of the proposed/actual equity shareholding of the Selected Bidder or Ultimate

Parent or Parent in the said Affiliate(s).

Signature and Name of Authorised Person in whose name Power of Attorney / Board

Resolution as per Clause 2.7.1.1 has been issued



Annexure 6: Formats for Clarifications/ Amendments on the RfP

(Applicable only for the Pre-Bid meeting before submission of the Bid in response to the

RfP)

Sr.

No.

Document Clause No.

and Existing

Provision

Clarification required Suggested Text for

the amendment

Rationale for the

Clarification or

Amendment

Signature ____________________

For

__________________________

Bidder‟s Rubber Stamp and Full Address

(Note: This format shall be used for submission of requests for clarifications/amendments on

the draft RfP)



Annexure 7: Formats for Board Resolutions

Format 1

Format of the Board Resolution for the Bidding Entity and each member of the

Consortium

Part A – In case the Bidding Entity / Consortium Member is a Company

[Reference Clause 2.7.1.1 of the RfP]

The Board, after discussion, at the duly convened Meeting on _________ [insert date], with

the consent of all the Directors present and in compliance of the provisions of the Companies

Act, 1956, passed the following Resolution:

RESOLVED THAT pursuant to the provisions of the Companies Act, 1956 and compliance

thereof and as permitted under the Memorandum and Articles of Association of the

Company, approval of the Board be and is hereby accorded for investment of…… percent

(……. %) of the total equity share capital requirements of the Project representing the entire

amount proposed to be invested by the Company for the ______ Micro/Mini Hydro Power

Projects, partly by acquisition from Jammu and Kashmir Energy Development Agency and

partly by subscribing to the new equity shares, as per the terms of the RfP.

FURTHER RESOLVED THAT approval of the Board be and is hereby accorded to

contribute such further amount over and above the said percentage limit to the extent

becoming necessary towards the total equity share obligatory on the part of the Company

pursuant to the terms and conditions contained in the Joint Deed Agreement dated

______executed by the Company as per the provisions of RfQ. **

[Note: In the event, the investing entity is an Affiliate or Parent or Ultimate Parent of

the Selected Bidder, the following paras in the Board Resolution shall also be passed;]

RESOLVED THAT the Board hereby acknowledges the Board Resolution dated ______

passed by the [Name of the Affiliate(s)/Parent/Ultimate Parent] regarding the investment

of……..percent(…….%)of the total equity share capital requirements of the IPP, which is to

be invested by the [Name of the Affiliate(s)/ Parent/Ultimate Parent] for the [Insert name of

the Project], partly by acquisition from JAKEDA and partly by subscribing to the new equity

shares, as per the terms of the RfP.

FURTHER RESOLVED THAT ___________, be and is hereby authorized to enter into and

take all the steps required to be taken by the Company in this regard, including in particular,

signing of the Bid, making changes thereto and submitting amended Bid, all the related

documents, certified copy of this Board Resolution or letter, undertakings etc, required to be

submitted to JAKEDA as part of the RfP or such other documents as may be necessary in this

regard.



Certified True Copy

Notes:-

1) This certified true copy should be submitted on the letterhead of the Company, signed

by the Company Secretary or any of the authorized Directors of the Company and the

rubber stamp for the Company shall be affixed.

2) The contents of the format should be suitably re-worded indicating the identity of the

entity passing the resolution i.e. the Bidding Entity, each Member of the Bidding

Consortium.

3) This format may be modified only to the limited extent required to comply with the

local regulations and laws applicable to a foreign entity submitting this resolution.

For example, reference to Companies Act 1956 may be suitably modified to refer to

the law applicable to the entity submitting the resolution. However, in such case, the

foreign entity shall submit a certificate signed by a person authorized by law of the

Bidder‟s country certifying that the resolution has been provided in compliance with

the applicable local laws outside India and that this format has been modified only to

the limited extent to comply with applicable foreign law.

**Applicable only for Bidding Consortium. To be adopted by Lead Member



Part B – In case the Bidding Entity / Consortium member is a Proprietorship Concern /

Partnership Firm

RESOLVED THAT pursuant to the provisions of applicable laws and compliance thereof our

approval be and is hereby accorded for investment of…… percent (……. %) of the total

equity share capital requirements of the Project representing the entire amount proposed to be

invested for the development of Micro/Mini Hydro Power Projects, partly by acquisition

from Jammu and Kashmir Energy Development Agency and partly by subscribing to the new

equity shares, as per the terms of the RfP.

FURTHER RESOLVED THAT our approval be and is hereby accorded to contribute such

further amount over and above the said percentage limit to the extent becoming necessary

towards the total equity share obligatory on the part of the __________ (name of consortium

member) pursuant to the terms and conditions contained in the Joint Deed Agreement dated

______executed the as per the provisions of RfQ. **

[Note: In the event, the investing entity is an Affiliate or Parent or Ultimate Parent of

the Selected Bidder, the following paras in the Resolution shall also be passed;]

RESOLVED THAT the we hereby acknowledges the Board Resolution dated ______ passed

by the [Name of the Affiliate(s)/Parent/Ultimate Parent] regarding the investment

of……..percent(…….%)of the total equity share capital requirements of the IPP, which is to

be invested by the [Name of the Affiliate(s)/ Parent/Ultimate Parent] for the [Insert name of

the Project], partly by acquisition from JAKEDA and partly by subscribing to the new equity

shares, as per the terms of the RfP.

FURTHER RESOLVED THAT ___________, be and is hereby authorised to enter into take

all the steps required to be taken by the us in this regard, including in particular, signing of

the Bid, making changes thereto and submitting amended Bid, all the related documents,

certified copy of this Resolution or letter, undertakings etc, required to be submitted to

JAKEDA as part of the RfP or such other documents as may be necessary in this regard.

Certified True Copy

Notes:-

1) This certified true copy should be submitted on the letterhead of the Entity, signed by

the Proprietor of the Proprietorship Concern / any of the Partner of the Partnership

Firm and the rubber stamp for the Entity shall be affixed.





Consortium.



However, in such case, the foreign entity shall submit a certificate signed by a person

authorized by law of the Bidder‟s country certifying that the resolution has been

provided in compliance with the applicable local laws outside India and that this

format has been modified only to the limited extent to comply with applicable foreign

law.

**Applicable only for Bidding Consortium. To be adopted by Lead Member



Format 2

Format for the Board Resolution of Affiliate/s and Parent or Ultimate Parent

Part A – In case the Bidding Entity / Consortium Member is a Company

The Board, after discussion, at the duly convened Meeting on _________ [insert date], with

the consent of all the Directors present and in compliance of the provisions of the Companies

Act, 1956, passed the following Resolution:

RESOLVED THAT pursuant to the provisions of the Companies Act, 1956 and compliance

thereof and as permitted under the Memorandum and Articles of Association of the

Company, approval of the Board be and is hereby accorded for issuing an Undertaking to

JAKEDA named in the RfP, in the format specified in the RfP issued by JAKEDA, draft of

which is attached hereto and initialed by the Chairman whereby the Company undertakes to

invest ……. % of the total equity share capital requirements of the IPP, as per the terms of

the RfP, representing the entire amount proposed to be invested by [insert the name of the

Bidder or member] for the said Project, in case of failure of [insert the name of the Bidder or

member] to make such investment”.

FURTHER RESOLVED THAT the Board hereby acknowledges the Board Resolution

dated________ passed by [Name of the Bidder/Member in a Consortium] regarding the

reiteration of the terms and conditions of the Joint Deed Agreement dated _________

including in particular the obligations of [Name of the Selected Bidder] pertaining to joint

and several liability to the extent of 100% equity contribution to the project, i.e., for both its

own liability as well as the liability of all the other members of the consortium, viz., [Insert

names of all the other Members in a Consortium for the Bid] and consent of the Board is

hereby accorded for issuing an Undertaking to JAKEDA named in the RfP, in the format

specified in the RfP issued by JAKEDA, draft of which is attached hereto and initialed by the

Chairman whereby the Company undertakes to invest 100 % of the total equity share capital

requirements of the IPP, as per the terms of the said Joint Deed Agreement.**


take all the steps required to be taken by the Company in this regard, including in particular,

signing the said Undertaking, issuing the same to the JAKEDA of all the related documents,

certified copy of this Board resolution or letter, undertakings etc, required to be submitted to

JAKEDA as part of the RfP or such other documents as may be necessary in this regard.

Certified True Copy

Notes:-



1) This certified true copy should be submitted on the letterhead of the Company, signed

by the Company Secretary or any of the authorized Directors of the Company and the

rubber stamp for the Company shall be affixed.



Consortium.



For example, reference to Companies Act 1956 may be suitably modified to refer to

the law applicable to the entity submitting the resolution. However, in such case, the

foreign entity shall submit a certificate signed by a person authorized by law of the

Bidder‟s country certifying that the resolution has been provided in compliance with

the applicable local laws outside India and that this format has been modified only to

the limited extent to comply with applicable foreign law.

** Applicable only for Consortium to be adopted only by the Affiliate/Parent

/Ultimate Parent of the Lead Member in a Bidding Consortium



Part B – In case the Bidding Entity / Consortium member is a Proprietorship Concern /

Partnership Firm

RESOLVED THAT pursuant to the provisions of applicable laws and compliance thereof our

approval be and is hereby accorded for issuing an Undertaking to JAKEDA named in the

RfP, in the format specified in the RfP issued by JAKEDA, draft of which is attached hereto

and initialed by us / Partner whereby we undertakes to invest ……. % of the total equity

share capital requirements of the IPP, as per the terms of the RfP, representing the entire

amount proposed to be invested by [insert the name of the Bidder or member] for the said

Project, in case of failure of [insert the name of the Bidder or member] to make such

investment”.

FURTHER RESOLVED THAT we hereby acknowledges the Resolution dated________

passed by [Name of the Bidder/Member in a Consortium] regarding the reiteration of the

terms and conditions of the Joint Deed Agreement dated _________ including in particular

the obligations of [Name of the Selected Bidder] pertaining to joint and several liability to the

extent of 100% equity contribution to the project, i.e., for both its own liability as well as the

liability of all the other members of the consortium, viz., [Insert names of all the other

Members in a Consortium for the Bid] and our consent is hereby accorded for issuing an

Undertaking to JAKEDA named in the RfP, in the format specified in the RfP issued by

JAKEDA, draft of which is attached hereto and initialed by us / partner whereby we

undertake to invest 100 % of the total equity share capital requirements of the IPP, as per the

terms of the said Joint Deed Agreement.**


take all the steps required to be taken by us in this regard, including in particular, signing the

said Undertaking, issuing the same to the JAKEDA of all the related documents, certified

copy of this Resolution or letter, undertakings etc, required to be submitted to JAKEDA as

part of the RfP or such other documents as may be necessary in this regard.

Certified True Copy

Notes:-

1) This certified true copy should be submitted on the letterhead of the Entity, signed by

the Proprietor of the Proprietorship Concern / any of the Partner of the Partnership

Firm and the rubber stamp for the Entity shall be affixed.



Consortium.





However, in such case, the foreign entity shall submit a certificate signed by a person

authorized by law of the Bidder‟s country certifying that the resolution has been

provided in compliance with the applicable local laws outside India and that this

format has been modified only to the limited extent to comply with applicable foreign

law.

** Applicable only for Consortium to be adopted only by the Affiliate/Parent

/Ultimate Parent of the Lead Member in a Bidding Consortium



Annexure 8: Format for Covering Letter

[On the Letter Head of the Bidding Entity/Lead Member of the Bidding Consortium]

Bidder's Name:

Full Address:

Telephone No.:

E-mail address:

Fax / No.:

To

CEO,

Jammu and Kashmir Energy Development Agency

(Insert Address)

Sub: Bid for development of Micro/Mini Hydro Power Projects

Dear Sir,

We, the undersigned Bidder having read and examined in detail the RfP for

development of Micro/Mini Hydro Power Projects in the state of Jammu & Kashmir, hereby

submit our Bid comprising of Financial Bid and Non-Financial Bid.

1) Bid Bond

We have enclosed a Bid Bond of Rs. ___________, in the form of bank guarantee no.

_______________ dated __________ as per your proforma (Annexure -1 ) from a

___________ (insert name of bank providing Bid Bond) and valid upto ___________ in

terms of Clause 2.1.2 of the RfP.

2) Acceptance

We hereby unconditionally and irrevocably agree and accept that the decision made by

JAKEDA regarding any matter regarding or arising out of the RfP shall be binding on us. We

hereby expressly waive any and all claims in respect of Bid process.

3) Familiarity With Relevant Jammu and Kashmir and Indian Laws & Regulations

We confirm that we have studied the provisions of relevant Indian laws and regulations as

required to enable us to quote for this Bid and execute the RfP Project Documents, if



awarded. We further undertake and agree that all such factors as mentioned in Clause 2.7.2

of RfP have been fully examined and considered while submitting the Bid.

4) Contact Person

Details of contact person as required under Clause 2.14.2 furnished as under:

Name

Designation

Company

Address

Phone Nos

Fax Nos.

E-mail address

We are enclosing herewith Envelope I and Envelope II containing duly signed formats each

one duly sealed separately, in 1 original + two copies (duly attested) as desired by you in

your RfP for your consideration.

Dated the _________ day of _________ of 2017

Thanking you,

We remain,

Yours faithfully,

Name and Signature of Authorised Person in whose name Power of Attorney/Board

Resolution as per Clause 2.7.1.1 is issued



Annexure 9: Formats for Power of Attorney


The foreign Bidder to follow the applicable law in their country)

Format 1: Power of Attorney to be provided by the Bidding Entity/Lead Member in

favour of its representative

Know all men by these presents, We………………………………………………….(name

and address of the registered office) do hereby constitute, appoint and authorize Mr. /

Ms………………………………(name and residential address) as our true and lawful

attorney, to do in our name and on our behalf, all such acts, deeds and things necessary in

connection with or incidental to submission of our Bid for the Project in response to the

Request For Proposal dated 14th

March 2017 issued by Jammu and Kashmir Energy

Development Agency („RfP‟), as amended, including signing and submission of the Bid and

all documents specified in the RfP, including, undertakings, letters, certificates, acceptances,

clarifications, guarantees, etc, making representations to JAKEDA, and providing

information / responses to JAKEDA, representing us in all matters before JAKEDA and

generally dealing with JAKEDA in all matters in connection with our Bid for the said Project.

We hereby agree to ratify all acts, deeds and things done by our said attorney pursuant to this

Power of Attorney and that all acts, deeds and things done by our aforesaid attorney shall and

shall always be deemed to have been done by us.

All the terms used herein but not defined shall have the meaning ascribed to such terms under

the RfP.

Signed by the within named

_____________________[Insert the name of the executant]

through the hand of

Mr ._____________________

duly authorised signatory

Dated this ___ day of 2017



Accepted

Signature of Attorney

(Name, designation and address of the Attorney)

Attested

(Signature of Executant)

(Name, designation and Address

of the Executant)

Signature and stamp of

Notary of the place of execution

Note:

(1) The mode of execution of the Power of Attorney should be in accordance with the

procedure, if any, laid down by the applicable law and the charter documents of the

executant(s) and the same should be under common seal of the executant affixed in

accordance with the applicable procedure. Further, the person whose signatures are to be

provided on the Power of Attorney shall be duly authorized by the executant(s) in this regard.



Format 2: Power of Attorney to be provided by each of the other members of the

Consortium in favor of the Lead Member

WHEREAS Jammu and Kashmir Energy Development Agency have issued Request For

Qualification on 04th

January 2016 („RfQ‟) and Request For Proposal dated

14th

March 2017, as amended („RfP‟) for inviting the bids in respect of setting up of

Mini/Micro Hydro Power Projects in the state of Jammu & Kashmir on the terms and

contained in the RfP and the RfP Project Documents (as defined in RfP);

AND WHEREAS ___________, _______________, ____________ and ________________

[Insert names of all members of Consortium] the members of the Consortium are desirous of

submitting Bid in response to the RfP, and if selected, undertaking the project as per the

terms of RfP and RfP Project Documents;

AND WHEREAS all the members of the Consortium have agreed under the Joint Deed

Agreement dated _____ entered into between all the members and submitted to [Insert name

of Authorised Representative] in response to the RfQ, to appoint ______ [Insert the name] as

Lead Member to represent all the other members of the Consortium for all matters regarding

the RfP and the Bid;

AND WHEREAS pursuant to the terms of the RfP, we hereby designate M/s ________

(insert name of the Lead Member] as the Lead Member to represent us in all matters

regarding the Bid and the RfP, in the manner stated below:-

Know all men by these presents, We…………………………………………………. (name

and address of the registered office) do hereby constitute, appoint and authorise

………………………………[name and registered office address of the Lead Member],

which is one of the members of the Consortium, to act as the Lead Member and our true and

lawful attorney, to do in our name and on our behalf, all such acts, deeds and things necessary

in connection with or incidental to submission of Consortium‟s Bid for the Project in

response to the Request For Proposal dated 14th

March 2017 issued by JAKEDA, as

amended („RfP‟), including signing and submission of the Bid and all documents specified in

the RfP, including, undertakings, letters, certificates, acceptances, clarifications, guarantees,

etc, making representations to JAKEDA, and providing information / responses to JAKEDA,

representing us and the Consortium in all matters before JAKEDA, and generally dealing

with JAKEDA in all matters in connection with our Bid for the said Project, till completion

of the bidding process in accordance with the RfP and signing of all the RfP Project

Documents by all the parties thereto.

We hereby agree to ratify all acts, deeds and things done by our said attorney pursuant to this

Power of Attorney and that all acts, deeds and things done by our aforesaid attorney shall and

shall always be deemed to have been done by us.

All the terms used herein but not defined shall have the meaning ascribed to such terms under

the RfP.



Signed by the within named

_____________________[Insert the name of the executant]

through the hand of

Mr. _____________________

duly authorised signatory

Dated this ___ day of 2017

Accepted

Signature of Attorney

(Name, designation and address of the Attorney)

Attested

(Signature of Executant)

(Name, designation and Address of the Executant)

Signature and stamp of

Notary of the place of execution

Note:

The mode of execution of the Power of Attorney should be in accordance with the procedure,

if any, laid down by the applicable law and the charter documents of the executant(s) and the

same should be under common seal of the executant affixed in accordance with the applicable

procedure. Further, the person whose signatures are to be provided on the Power of Attorney

shall be duly authorized by the executant(s) in this regard.



Annexure 9A: Format of Undertaking

[On the Letter Head of the Parent /Affiliates/Ultimate Parent]

Name:

Full Address:

Telephone No.:

E-mail address:

Fax / No.:

To

The CEO,

JAKEDA

_____________

_____________

JAKEDA

Sub: Undertaking for equity investment

Dear Sir,

We refer to the Request for Qualification dated 04th

January 2016 („RfQ‟) and Request for

Proposal dated 14th

March 2017, as amended („RfP‟) issued by you regarding setting up of

Mini/Micro Hydro Power Projects in the state of Jammu & Kashmir.

We have carefully read and examined in detail the RfQ and the RfP, including in particular,

Clause 5.3.7 of the RfQ and Clause 2.7.1.1 of the RfP, regarding submission of an

undertaking regarding the investment in the equity share capital of the Project. We have also

noted the amount of the equity investment required in the IPP for the Project by the [Insert

the name of the Bidder or the Consortium Member] for the Project.

In view of the above, we hereby undertake to you and confirm that in the event of failure of

[Insert the name of the Bidder or the Consortium Member] to invest in full or in part, in the

equity share capital of the IPP as specified in the RfQ and/or RfP [and/or the Joint Deed

Agreement to the extent applicable]***, we shall invest the said amount not invested by



[Insert the name of the Bidder or the Consortium Member] in the proposed Special Purpose

Vehicle to be formed for the Project.

We have attached hereto certified true copy of the Board Resolution whereby the Board of

Directors of our Entity has approved issue of this Undertaking by the Entity.

All the terms used herein but not defined, shall have the meaning as ascribed to the said terms

under the RfP.

Signature and Name of the Authorised representative of the Entity

Company rubber stamp/seal

*** The language in [] may be added in case of Lead Member in a Bidding Consortium



Annexure 10: Format for Performance Guarantee

To be submitted by the Successful Bidder after issuance of LOA


Foreign entities submitting Bids are required to follow the applicable law in their country)

In consideration of the [Insert name of the Selected Bidder or Selected Bidder on behalf of

the IPP] agreeing to undertake the obligations under the Implementation Agreement and

Request for Proposal dated _______ and the other RfP Project Documents, agreeing to

execute the IA and the other RfP Project Documents inter alia with the IPP, regarding setting

up the Power Station of the capacity of ……….. MW, in the state of Jammu & Kashmir, the

_______________ [insert name of bank] (hereinafter referred to as “Guarantor Bank”)

hereby agrees unequivocally, irrevocably and unconditionally to pay to Jammu & Kashmir

Energy Development Agency, Jammu, Jammu & Kashmir, India forthwith on demand in

writing from JAKEDA or any Officer authorized by it in this behalf, any amount upto and not

exceeding Rupees ______________ only [Insert the amount of the bank guarantee in respect

of JAKEDA as per the terms of IA], on behalf of M/s. _______________________ [Insert

name of the IPP or the Selected Bidder on behalf of the IPP].

This guarantee shall be valid and binding on this Bank up to and including

_________________ and shall not be terminable by notice or any change in the constitution

of the Bank or the term of contract or by any other reasons whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or variations or

alternations made, given, or agreed with or without our knowledge or consent, by or between

parties to the respective agreement.

Our liability under this Guarantee is restricted to Rs. ___________ (Rs.

________________________ only). Our Guarantee shall remain in force until

__________________. JAKEDA shall be entitled to invoke this Guarantee till _____ [Insert

date which is 30 days after the date in the preceding sentence].

The Guarantor Bank hereby agrees and acknowledges that the JAKEDA shall have a right to

invoke this BANK GUARANTE in part or in full, as it may deem fit.

The Guarantor Bank hereby expressly agrees that it shall not require any proof in addition to

the written demand by the JAKEDA, made in any format, raised at the above mentioned

address of the Guarantor Bank, in order to make the said payment to JAKEDA.

The Guarantor Bank shall make payment hereunder on first demand without restriction or

conditions and notwithstanding any objection by JAKEDA and [Insert name of the Selected

Bidder] and/or any other person. The Guarantor Bank shall not require the JAKEDA to

justify the invocation of this BANK GUARANTEE, nor shall the Guarantor Bank have any

recourse against the JAKEDA in respect of any payment made hereunder



This BANK GUARANTEE shall be interpreted in accordance with the laws of India.

The Guarantor Bank represents that this BANK GUARANTEE has been established in such

form and with such content that it is fully enforceable in accordance with its terms as against

the Guarantor Bank in the manner provided herein.

This BANK GUARANTEE shall not be affected in any manner by reason of merger,

amalgamation, restructuring or any other change in the constitution of the Guarantor Bank.

This BANK GUARANTEE shall be a primary obligation of the Guarantor Bank and

accordingly JAKEDA shall not be obliged before enforcing this BANK GUARANTEE to

take any action in any court or arbitral proceedings against the [Insert name of IPP] or the

Selected Bidder, to make any claim against or any demand on [Insert name of IPP] or the

Selected Bidder or to give any notice to [Insert name of IPP] or the Selected Bidder or to

enforce any security held by JAKEDA or to exercise, levy or enforce any distress, diligence

or other process against [Insert name of IPP] or the Selected Bidder.

The Guarantor Bank acknowledges that this BANK GUARANTEE is not personal to the

JAKEDA and may be assigned, in whole or in part, (whether absolutely or by way of

security) by JAKEDA to any entity to whom the JAKEDA is entitled to assign its rights and

obligations under the IA.

Notwithstanding anything contained hereinabove, our liability under this Guarantee is

restricted to Rs. ___________ (Rs. ________________________ only) and it shall remain in

force until ___________ [Date to be inserted on the basis of Article _____ of IA] with an

additional claim period of thirty (30) days thereafter. We are liable to pay the guaranteed

amount or any part thereof under this Bank Guarantee only if JAKEDA serves upon us a

written claim or demand.

Signature ____________________

Name___________________

Power of Attorney No._______________

For

______[Insert Name of the Bank]__

Banker's Stamp and Full Address.

Dated this ____ day of ____, 20__



Note: The Performance Guarantee may be submitted by the Bidder on behalf of the Project

Company or the IPP



Annexure 11: List of Banks

LIST OF BANKS

1. Scheduled Commercial Banks

SBI and Associates

1. State Bank of India

2. State Bank of Bikaner and Jaipur

3. State Bank of Hyderabad

4. State Bank of Indore

5. State Bank of Mysore

6. State Bank of Patiala

7. State Bank of Saurastra

8. State Bank of Travancore

Nationalised Banks

1. Allahabad Bank

2. Andhra Bank

3. Bank of India

4. Bank of Maharashtra

5. Bank of Baroda

6. Canara Bank

7. Central Bank of India

8. Corporation Bank

9. Dena Bank

10. Indian Bank

11. Indian Overseas Bank

12. Oriental Bank of Commerce

13. Punjab National Bank

14. Punjab and Sind Bank

15. Syndicate Bank

16. Union Bank of India

17. United Bank of India

18. UCO Bank

19. Vijaya Bank

2. Foreign Banks



1 Banks of America NA

2 Bank of Tokyo Mitsubishi Ltd.

3 BNP Paribas

4 Calyon Bank

5 Citi Bank N.A.

6 Deutsche Bank A.G.

7 The Hongkong and Shanghai Banking Corporation Ltd.

8 Standard Chartered Bank

9 UFJ Bank Ltd.

10 Sumitomo Mitsui Banking Corporation

11 Societe Generale

12 Barclays Bank

13 ABN Amro Bank N.V.

14 Bank of Nova Scotia

3. Scheduled Private Banks

1 ING Vysya Bank Ltd.

2 ICICI Bank Ltd.

3 HDFC Bank Ltd.

4 IDBI Bank Ltd.

5 Axis Bank.

6 J&K Bank

Note:

The above list of banks is indicative and can be modified by JAKEDA as required and any

such change shall not be construed as a deviation from this document.



Annexure 12: Excel Sheet for Bid Submission

Not Applicable



Annexure 13: Illustration for Applicable Board Resolutions Requirements

under 2.7.1.1

Investor in the IPP Entities (other than

Bidder) whose

credentials (financial

and/or technical)

used by the Bidder

for meeting RfQ

criteria

Applicable Board Resolutions Requirement of

Undertaking (Annexure

9A)

Bidder himself for 100%

equity

None a) Format 1 of Annexure 7 –

Resolution* 1 and 4 from the

Bidder

No

Bidder himself for 100%

equity

Affiliate and/or Parent

and/or Ultimate Parent

a) Format 1 of Annexure 7 –

Resolution* 1 and 4 from the

Bidder

b) Format 2 of Annexure 7 by

either Parent/ Affiliate(s) whose

credentials have been used, or

Ultimate Parent.

Provided, if the Bidder himself is

the Ultimate Parent, then Format 2

need not be provided.

Yes, by either Parent/

Affiliate(s) whose

credentials have been

used, or Ultimate Parent.

Provided, if the Bidder

himself is the Ultimate

Parent, then the

undertaking need not be

provided

Bidder himself + others

(Affiliate and/or Parent

and/or Ultimate Parent)

in aggregate holding

100% equity

None a) Format 1 of Annexure 7 –

Resolution* 1, 3 and 4 from the

Bidder.

b) Format 1 of Annexure 7 –

Resolution* 1 from the Affiliate

and/or Parent and/or Ultimate

Parent investing in the equity

None

Bidder himself + others

(Affiliate and/or Parent

and/or Ultimate Parent)

in aggregate holding

100% equity

Affiliate and/or Parent

and/or Ultimate Parent

a) Format 1 of Annexure 7 –

Resolution* 1, 3 and 4 from the

Bidder.

b) Format 1 of Annexure 7 –

Resolution* 1 from the Affiliate

and/or Parent and/or Ultimate

Parent investing in the equity

c) Format 2 of Annexure 7 by

either Parent/ Affiliate(s) whose

credentials have been used,

Ultimate Parent

Yes, by either Parent/

Affiliate(s) whose

credentials have been

used, or Ultimate Parent

*Note:

1. Resolution No. 1 - the second para of the Format No 1, Annexure 7 starting with “RESOLVED THAT

pursuant to the provisions”

2. Resolution No. 3 - the third para (immediately below the note) of the Format No 1, Annexure 7

starting with “RESOLVED THAT the Board hereby acknowledges”

3. Resolution No. 4 – the fourth para of the Format No 1, Annexure 7 starting with “FURTHER

RESOLVED THAT”

4. Wherever, the Resolution No. 3 is required to be submitted, it should be supported by a separate

resolution for investment in equity by the concerned entity in the format as per Resolution No. 1.



Annexure 14: Format of Disclosure

[On the letter head of Bidding Entity/Each Member in a Bidding Consortium]

Disclosure

We hereby declare that the following companies with which we have direct or indirect

relationship are also separately participating in this Bid process as per following details

Sr. No Name of the Entity Relationship

1

2

3

In case there is no such Entity in the column “name of the Entity” write “Nil”

Further we confirm that we don‟t have any Conflict of Interest with any other company

participating in this bid process.

Signature of Chief Executive Officer/Managing Director

1. The above disclosure should be signed and certified as true by the Chief Executive

Officer/Managing Director being full time Director of Bidding Entity or Member, in

case of a Consortium.



Annexure 15: Upfront Declaration

[On the letter head of Bidding Entity/Lead Member in a Bidding Consortium]

[Applicable only to the Bidders who have chosen to Bid for a capacity lower than what

they are eligible for and consequently require to furnish a Bid bond with a lower value]

We hereby declare that while we ___________________________ {insert name of Bidding

Entity/Bidding Consortium} have been declared as qualified and eligible for projects with

aggregate capacity of ____ MW, we have chosen to bid for only ____ MW in this bidding

process. Consequently the value of Bid Bond required to be furnished along with the Bid

stands at Rs. ________ {insert an amount based on Rs.7.50 Lakhs for each MW of capacity

chosen to be Bid}.

Signature of Chief Executive Officer/Managing Director

1. The above disclosure should be signed and certified as true by the Chief Executive

Officer/Managing Director being full time Director of Bidding Entity or Member, in case

of a Consortium.

2. In case the Bidder bids for a capacity higher than the capacity declared above, its Bid

shall stand to be rejected.

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