REQUEST FOR PROPOSAL (R F P) (Public Tender) - ISRO · REQUEST FOR PROPOSAL (R F P) (Public Tender)...

REQUEST FOR PROPOSAL (R F P)

(Public Tender)

SUPPLY OF PILOTS

FOR NRSC AIRCRAFT OPERATIONS

NATIONAL REMOTE SENSING CENTRE

INDIAN SPACE RESEARCH ORGANISATION

DEPARTMENT OF SPACE, GOVT. OF INDIA,

BALANAGAR, HYDERABAD, TELANGANA STATE,

INDIA, PIN CODE: 500037

CONTENTS

1 BACKGROUND ....................................................................................................... 1

2 INSTRUCTIONS FOR SUBMITTING THE PROPOSALS ....................................... 3

3 SCOPE OF WORK ................................................................................................... 5

4 TECHNICAL SPECIFICATIONS AND REQUIREMENTS ....................................... 6

5 ELIGIBILITY CRITERIA, TERMS AND CONDITIONS ............................................ 9

Annexure - 1 ................................................................................................................ 11

Annexure - 2 ................................................................................................................ 15

Page 1 RFP (NRSC/PUR/2017003746) Supply of Pilots for NRSC Aircraft Operations

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1 BACKGROUND

1.1 Indian Space Research Organisation (ISRO), Department of Space (DOS), Government of India

(GoI) is the premier organisation in the country responsible for developing space based systems

comprising of launch vehicles, satellites and ground segment facilities to meet the country’s

applications requirements in communication, broadcasting, metrology and remote sensing.

1.2 National Remote Sensing Centre (NRSC) is a centre of the ISRO with end to end capabilities in

both Satellite and Aerial Remote Sensing. As a solutions provider, NRSC is involved in carrying

out satellite and aerial remote sensing application projects, generating satellite and aerial

images/orthophotos, geo spatial database preparation and providing GIS services.

1.3 NRSC is involved in carrying out aerial remote sensing in India with sensors like Aerial Cameras,

Laser Scanners and Synthetic Aperture Radars for civilian applications. Several tasks have been

carried out using the aircraft platform. The different types of aerial remote sensing services

offered are:

a. Airborne LiDAR and digital camera surveys and processing for close contouring

/DEM generation mapping.

b. Airborne surveys with Large Format Digital Cameras

c. Supply of digital ortho-images and large scale geo spatial database preparation /

utility GIS

d. Airborne Synthetic Aperture Radar (SAR) surveys.

1.4 NRSC has two Beechcraft Super King Air B200 aircraft which are being used for Aerial Surveys.

The aircraft are twin turboprop pressurised executive aircraft and have been specially modified

with pressure box, cut-out for waveguides and cut-outs with Optical Flats for installation of

sensors like Large Format Digital Camera, Airborne Laser Scanner, SAR etc.

1.5 Structural modifications and instrumentation have been carried out in the aircraft and certified

by Federal Aviation Agency (FAA), USA and Director General of Civil Aviation (DGCA), India. The

aircraft is capable of carrying out aerial surveys from 1,000 feet to 28,500 feet AMSL.


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1.6 NRSC intends for outsourcing of Pilots services on contract basis for operating it's two

Beechcraft Super King Air B200 aircraft with call signs VT-EBB and VT-EQK.

1.7 The objective of this RFP is to facilitate vendors to participate in the selection process by

providing necessary information and guidelines for submission of proposals.


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2 INSTRUCTIONS FOR SUBMITTING THE PROPOSALS

2.1 The proposal should be submitted in NRSC e-procurement portal

https://eprocure.isro.gov.in in two parts.

2.2 The proposal should be submitted as two part bid – Part-I: Technical proposal and Part-II: Price

bid.

2.2.1 The Part-I (Technical proposal) should contain

a) Filled in technical compliance statement as given in the Annexure - 1

b) Details of Statutory Duties and Taxes applicable

c) Empty price bid in-line with the format enclosed in Annexure - 2.

d) Commercial Terms and Conditions

Vendors are encouraged to submit additional details in their technical bid, as deemed

fit, including company profile, letters of appreciation/ references and experience.

2.2.2 The Part II (Price bid) should contain the price details with applicable statutory duties

and taxes in actual figures.

2.3 The purchase order will be placed with the qualified vendor whose Price bid is the lowest (L1).

2.4 Pre-Bid Meeting: Pre-Bid Meeting between NRSC and the vendors interested in submitting

proposals will be held at NRSC Hyderabad as per the details given in the Public Tender notice.

During this meeting, vendors can seek clarifications required by them to generate proposals.

The addendum/ corrigendum if any, after the pre-bid meeting shall be published in NRSC and

ISRO websites and will be accessible to all the vendors. The bid submitted by the vendors must

comply to the RFP together with the addendum/corrigendum published. NRSC strongly

recommends participation by the vendors in pre-bid meeting. Those who wish to participate

should send their willingness regarding their participation in the pre-bid meeting at their own

cost, with name, position, address and contact details at least four days in advance before the

pre-bid meeting. Foreign nationals must indicate their nationality, passport details. The Visa

must be a Business Visa. Tourist Visa is not acceptable. A scanned copy of the passport must be

sent to Head, Purchase and Stores, National Remote Sensing Centre, ISRO, Balanagar,


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Hyderabad-500037, Telangana, India. Email: [email protected]. Any change in the date and

venue of the Pre-Bid meeting will be intimated to all vendors in advance.

2.5 The proposals and communications must be addressed to :

The Head, Purchase & Stores Division

National Remote Sensing Centre,

Indian Space Research Organisation,

Balanagar, Hyderabad, Telangana State - 500 037, INDIA

Phone : +91-40-23884065

Fax : +91-40-23878695

e-mail : [email protected]

2.6 DO NOT INCLUDE PRICE DETAILS ANYWHERE IN THE TECHNICAL PROPOSAL.

2.7 The vendors should submit their proposals before the last date given in the tender notification.

Tenderers can come to NRSC during the opening of technical bids. Late / delayed submission of

proposals will not be considered. Technical Proposals will be opened in the presence of the

attending tenderers or their authorised representatives. Authorised representatives must carry

a proper identification proof and an authorisation letter. The Price bids will be opened in the

presence of the attending tenderers or their authorised representatives on a date that will be

notified individually to the vendors whose technical bids are found to be suitable.

2.8 The technical bid should contain the following undertaking by the vendor.

QUOTE

I / we have gone through all the terms and conditions indicated in RFP TENDER No:

NRSC/PUR/2017003746 and accept all of them. The information contained in this submitted

proposal is true to the best of my / our knowledge.

Signature of authorised representative

With Office Seal

Date :_______________

Place :_______________

UNQUOTE

mailto:[email protected]

mailto:[email protected]


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3 SCOPE OF WORK

Vendor has to supply four Pilots of Indian nationality to NRSC, who are licensed to operate

Beechcraft Super King Air B200 type by DGCA.

Being engaged in Aerial Survey operations, NRSC aircraft will carry out tasks with specialised

flying activities. The NRSC aircraft are modified for flying typical airborne sensors like airborne

laser scanner, large format digital camera system, SAR system (radome), hyper spectral

scanner, and atmospheric research sensors etc..

Apart from the minimum duties/requirements of a flight crew laid down by DGCA from time to

time, the nature of flight crew (Pilot) duties include the following:

3.1 Preparation of load and trim sheet as per approved LOPA.

3.2 Preparation, submission/filing of Flight plan and MET briefing.

3.3 Co-ordination with ATC for aerial survey flying operations.

3.4 Onboard co-ordination with onboard system engineers for survey flights.

3.5 Nature of flying: NRSC carries out tasks that are spread all over India, aircraft will be

ferried to nearest operating base.The Pilots provided by the vendor will be utilised

for these activities. Then, typical flying will be line flying covering the survey area

(area of interest) as per MOD and AAI permissions. Typically operational altitudes

range as low as 500m AGL and as high as 8 km AMSL. Flying speeds typically range

from 160 to 220 knots.

3.6 The Senior most Pilot supplied by the vendor would also serve as Chief Pilot role for

regulatory and administrative purposes.


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4 TECHNICAL SPECIFICATIONS AND REQUIREMENTS

4.1 The period of Purchase order shall be for three years from the date of release of order

which can be further extendable to another two years, at the same price, terms and

conditions.

4.2 The vendor shall provide four Pilots of Indian nationality qualified by DGCA to fly on

Beechcraft Super King Air B200 Aircraft. The base of operation shall be at Hyderabad.

4.2.1 The qualification and experience of Pilots shall be: Possess CPL or ATPL with at

least 2500 hours (total) including 1000 hours as PIC, 1000 hours on Beechcraft

Super King Air B200 type. The Pilot's licence should be current.

4.2.2 Pilots will be positioned at NRSC, Hyderabad for the duration of the purchase

order irrespective of scheduling of flights. Even in case of long grounding of

Aircraft, the operations contract will remain in force. However, the Pilots will be

deployed for NRSC flying operations all over the country.

4.2.3 NRSC will obtain clearances for Pilots from MOD (Ministry of Defence) to operate

survey flights. All Pilots provided to NRSC should have clean record and police

verification, details of Pilots including reserve/standby Pilots should be provided

in advance to facilitate obtaining MOD approval.

4.2.4 The vendor will have to provide details of licenses of Pilots with license number

and Super King Air B200 Endorsement.

4.2.5 The Pilots should be in uniform during the flight day. The uniform should be

provided by the vendor.

4.2.6 In case the Pilot proceeds on leave or fall sick or any other reason, the vendor

shall provide another qualified Pilot to operate Aircraft with prior approval from

NRSC.

4.2.7 The Pilots provided by the vendor would not be allowed to fly any other Aircraft

without specific permission from NRSC.

4.3 Mandatory licensing, training requirements (either in India or abroad) for Pilots as

stipulated by the DGCA from time to time will be the responsibility of the vendor at his


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cost. Ground training that includes all training stands mandatory for Pilots like CRM,

Monsoon, Emergency & Survival, Dangerous Goods, Procedure etc. for keeping their

license current should be taken care and borne by the vendor.

Expenditure for IR check and Currency requirements:

NRSC shall provide the Aircraft (including fuel) for the IR check and Currency

requirements for Pilots. However, vendor shall bear all other expenditure including

examiner fee. If NRSC aircraft is not available due to maintenance issue/grounding,

vendor should make his own arrangements at his cost.

4.4 Transport arrangements for Pilots at Hyderabad for all activities shall be the

responsibility of the vendor at their own cost.

4.5 OUTSTATION PAY:

The expenses for stay and local conveyance for the Pilots when the aircraft is at

outstation shall be borne by NRSC based on fixed prices per day quoted in the Price bid,

however accommodation at Hyderabad shall be managed by the vendor at his cost.

Outstation pay per Pilot per day quoted will be multiplied by 2160 for the purpose of L1

computation by NRSC. The quantity referred is only used for computation of L1.

However, the payment will be made based on actual outstation days for the Pilots by

NRSC.

4.6 TRAVEL:

If the Pilots are mobilized on NRSC request, the cost of the travel will be borne by NRSC.

Airfare by Economy class and local transportation would only be admissible on

production of original documents.

4.7 All Pilots should possess valid all airports entry pass (AEP) issued by BCAS and it is

vendor’s responsibility to ensure the same throughout the period of purchase order.


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4.8 CONFIDENTIALITY:

The vendor and the Pilots supplied by them should not divulge any information about

Aircraft operations and aerial survey details to anyone without written permission from

NRSC.

4.9 INSURANCE:

At present, NRSC will insure the unnamed crew (Pilots) - loss of life for Rs. 20 Lakhs. Loss

of license insurance will be responsibility of the Vendor and should be borne by the

Vendor.

4.10 NRSC may ask for reduction in number of Pilots with three months notice, payment will

be made accordingly on pro-rata basis.

4.11 NRSC, at it’s discretion will have the right to insist for change/replacement of any of the

Pilots by giving the vendor three months notice, the vendor should comply with such

requests.


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5 ELIGIBILITY CRITERIA, TERMS AND CONDITIONS

5.1 ELIGIBILITY CRITERIA:

Vendor should be in possession of Non Scheduled Operator Permit (NSOP) issued by

DGCA valid as on the last date for bid submission.

5.2 TERMINATION:

5.2.1 The contract may be terminated with six months notice either side.

5.2.2 The purchase order shall be terminated with immediate effect if the Aircraft is

involved in a serious incident resulting in it's total write-off (not fit for flying).

5.2.3 If NSOP license of the vendor is not renewed by DGCA, the termination will be

from the date of expiry of permit.

5.2.4 For undue grounding of Aircraft due to unavailability of crew at any point of time

during contract, NRSC can terminate the purchase order with two weeks notice.

5.3 PENALTY:

If the vendor is not able to provide Pilots as per contract, NRSC will apply penalty by way

of deducting the amount from its monthly payment for not providing contracted

services. As the operation of aircraft involves two Pilots (one set), and in a case where

the vendor provides one Pilot, the deduction will be made for two Pilots. It would be

deducted on pro-rata basis for number of days and number of Pilots.

5.4 VALIDITY OF THE BIDS:

Offers must be valid for 6 months from the last date for submission of the bids.

5.5 SECURITY DEPOSIT CUM PERFORMANCE BANK GUARANTEE (PBG):

The vendor has to provide a Security deposit cum performance bank guarantee for 10%

of the total PO (Purchase order) value on issue of PO. The PBG should be from a

Nationalized Bank/Scheduled Bank to cover purchase order period plus 60 days as

grace period or PBG can also be provided on year by year basis with validity of one

year and extendable for one more year before expiry to cover purchase order period


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plus 60 days as grace period. The format for the Performance Bank Guarantee will be

provided by NRSC upon placement of Purchase Order.

5.6 PAYMENT TERMS:

The payment shall be made on monthly basis (pro rata basis) on satisfactory

performance against invoice from the vendor. Outstation pay bills for the Pilots will be

reimbursed against submission of invoices, based on fixed prices per day quoted in the

Price bid.

5.7 ARBITRATION:

Settlement of disputes shall be through arbitration. The arbitration procedure shall be

as per Indian Arbitration and Conciliation Act, 1996. Arbitration proceedings will be held

in Hyderabad only. Legal disputes will be settled through courts in Hyderabad,

Telangana State, India.

5.8 FORCE MAJEURE:

Neither NRSC nor the vendor shall be liable to the other for any delay in or failure of

their respective obligations under this work order caused by occurrences beyond the

control of NRSC or the vendor because of fire, floods, power, acts of God, acts of public

enemy, wars, insurrection, sabotage, any law, statute or ordinance Agreement, action or

regulations of the Governments or any compliance therewith similar to the above.

Either party shall promptly but not later than thirty (30) days thereafter notify the other

of the commencement and cessation of such contingency and prove that such is beyond

the control and affects the implementation of this purchase order adversely and if such

contingency continues beyond six (6) months, both parties may mutually agree to

discuss and agree upon an equitable solution for cancellation of this purchase order or

otherwise decide the course of action to be adopted.


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Annexure - 1

Technical Compliance Statement

The vendors should fill up the following points in the technical compliance statement that are requested

for in the RFP. These details are required besides the compliance matrix. The vendors should only fill

“YES” or “NO” in the below “COMPLIANCE” column for answering “affirmative” or “negative” as the

case may be, but should not be left unfilled. The vendor can use the “REMARKS” column for giving

description or explanation. The vendors may use additional sheets if required with proper reference

(S.No./ Clause no.) in both the documents: this checklist and the additional sheet.

Sl.

No

RFP

CLAUSE DESCRIPTION & REQUIREMENT

DETAILS &

COMPLIANCE

Reference

page no. of

Vendor Bid

Remarks,

if any

1. 4.1

The period of Purchase order shall be for three years

from the date of release of order which can be further

extendable to another two years, at the same price,

terms and conditions.

2. 4.2

Whether four Pilots of Indian nationality qualified by

DGCA to fly Beechcraft Super King Air B200 are

provided?

The base of operation shall be at Hyderabad.

3. 4.2.1 Whether Crew qualification and experience is met

with?

4. 4.2.2

Pilots will be positioned at Hyderabad for the duration

of contract. However, the Pilots will be deployed for

NRSC flying operations all over the country.

5. 4.2.3 All the required details of the Pilots are to be provided

in advance to facilitate obtaining MOD approval.

6. 4.2.4

Details of licenses of Pilots with license number and

Beechcraft Super King Air B200 Endorsement are to be

provided


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Sl.

No

RFP


DETAILS &

COMPLIANCE

Reference

page no. of

Vendor Bid

Remarks,

if any

7. 4.2.5 Pilots should be in uniform during the flight day. The

uniform should be provided by the vendor.

8. 4.2.6

In case the Pilot proceeds on leave or fall sick or any

other reason, the vendor shall provide another

qualified Pilot to operate Aircraft with prior approval

from NRSC.

9. 4.2.7

The Pilots provided by the vendor would not be

allowed to fly any other Aircraft without specific

permission from NRSC

10. 4.3

All mandatory licensing, training requirements (either

in India or abroad) for Pilots as stipulated by the DGCA

from time to time will be the responsibility of the

vendor at his cost.

Acceptance to Expenditure for IR check and Currency

requirements clause.

11. 4.4

Transport arrangements for Pilots at Hyderabad for all

activities shall be the responsibility of the vendor at

their own cost.

12. 4.5

Compliance to the mentioned clause for outstation pay

of Pilots.

Whether fixed price per Pilot per day is quoted in the

Price bid?

Fixed prices per Pilot per day quoted will be multiplied

by 2160 to derive L1 is noted?

The quantity referred is only used for computation of

L1. However, the payment will be made based on

actual outstation days for the Pilots by NRSC.

13. 4.6 Travel: If the Pilots are mobilized on NRSC request, the


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Sl.

No

RFP


DETAILS &

COMPLIANCE

Reference

page no. of

Vendor Bid

Remarks,

if any

cost of the travel will be borne by NRSC. Airfare by

Economy class and local transportation would only be

admissible on production of original documents.

14. 4.7

All Pilots should possess valid all airports entry pass

(AEP) issued by BCAS and it is vendor’s responsibility to

ensure the same throughout the period of purchase

order.

15. 4.8

Confidentiality: The vendor and the Pilots supplied by

them should not divulge any information about Aircraft

operations and aerial survey details to anyone without

written permission from NRSC.

16. 4.9 Acceptance to Insurance clause.

17. 4.10

NRSC may ask for reduction in number of Pilots with

three months notice, payment will be made accordingly

on pro-rata basis.

18. 4.11

NRSC, at it’s discretion will have the right to insist for

change/replacement of any of the Pilots by giving the

vendor and three months notice, the vendor should

comply with such requests.

19. 5.1

Vendor should be in possession of Non Scheduled

Operator Permit (NSOP) issued by DGCA valid as on the

last date for bid submission.

20. 5.2 Acceptance to Termination clause .

21. 5.3 Acceptance to Penalty clause.

22. 5.4 Whether the bid is valid for 6 months from the last

date for submission of the bids.

23. 5.5 Acceptance to provide Security deposit cum

Performance bank guarantee.


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Sl.

No

RFP


DETAILS &

COMPLIANCE

Reference

page no. of

Vendor Bid

Remarks,

if any

24. 5.6 Acceptance to Payment terms clause.

25. 5.7 Acceptance to Arbitration clause.

26. 5.8 Acceptance to Force Majeure clause.


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Annexure - 2

PRICE BID FORMAT

Sl.

No. Item Unit price Quantity Total cost

Remarks, if

any

1 Monthly charges for supply of one Pilot

144 man months

(= 36 months X 4

Pilots)

2 Outstation allowance for each Pilot per

day

2160

days

3 Applicable statutory duties and taxes on

monthly charges for supply of one Pilot

144

(= 36 months X 4

Pilots)

4

Applicable statutory duties and taxes on

outstation allowance for each Pilot per

day

2160

5

Any other relevant/mandatory item

(Please specify complete details of the

additional items in the technical bid)

6

Any other relevant/mandatory item

(Please specify complete details of the

additional items in the technical bid)

NOTE:

For serial no. 1 of above Price bid format unit price specifies that it

includes cost per one Pilot per one month.

For serial no. 2 of above Price bid format, the quantity referred is only

used for computation of L1. However, the payment will be made based on

actual outstation days for the Pilots by NRSC.

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