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Request for Proposal (RFP)

DEPLOYMENT OF AI(ARTIFICIAL INTELLIGENCE)

FOR

STATE CRIME RECORDS BUREAU, RASULGARH


PIN

E

Request for Proposal (RFP)

For


FOR DATA ANALYTICS

IN ODISHA POLICE

STATE CRIME RECORDS BUREAU, RASULGARHBHUBANESWAR

Address


BHUBANESWAR,

PIN-751010, TEL-0674-2580110

Fax-0674-2587234

[email protected]




1

Notice Inviting Tender

No. / SCRB-CCTNS Dated

State Crime Records Bureau, the Nodal agency of Government of Odisha in the state of Odisha invites

proposals from Bidders of National and International repute (in sealed envelope), for Deployment of

AI(Artificial Intelligence) for Data Analytics in Odisha Police for Installation and Commissioning under

CCTNS Project on behalf of Department of Police, Government of Odisha State Police, as detailed in

the Scope of Work in this RFP.

The document can be downloaded from the website www.odisha.gov.in. Response to this Request for

Proposal (RFP) shall be deemed to have been done after careful study and examination of this

document with full understanding of its implications. This section provides general information about

the Issuer, important dates and addresses and the overall eligibility criteria for the parties.

Issuer

Director SCRB & Addl. DGP, Computer,

State Crime Records Bureau, Rasulgarh, BBSR.

Address for Bid Submission and Correspondence

Director SCRB & Addl. DGP, Odisha,

Rasulgarh, Bhubaneswar-751010

Tel: - 0674-2580110 Fax: - 0674-2587234

2

DISCLAIMER

The information contained in this Request for Proposal document (RFP) or subsequently provided to

Applicants, whether verbally or in documentary or any other form by or on behalf of or any of its

employees or advisers, is provided to Applicants on the terms and conditions set out in this RFP and

such other terms and conditions subject to which such information is provided.

This RFP is not an agreement or an offer by SCRB to the prospective Applicants or any other person.

The purpose of this RFP is to provide interested parties with information that may be useful to them

in the formulation of their Proposals pursuant to this RFP. This RFP includes statements, which

reflect various assumptions and assessments arrived at by SCRB in relation to the Consultancy. Such

assumptions, assessments and statements do not purport to contain all the information that each

Applicant may require. This RFP may not be appropriate for all persons, and it is not possible for

SCRB, its employees or advisers to consider the objectives, technical expertise and particular needs

of each party who reads or uses this RFP. The assumptions, assessments, statements and

information contained in this RFP, may not be complete, accurate, adequate or correct. Each

Applicant should, therefore, conduct its own investigations and analysis and should check the

accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments and

information contained in this RFP and obtain in dependent advice from appropriate sources.

Information provided in this RFP to the Applicants may be on a wide range of matters, some of

which may depend upon interpretation of law. The information given is not intended to be an

exhaustive account of statutory requirements and should not be regarded as a complete or

authoritative statement of law. SCRB accepts no responsibility for the accuracy or otherwise for any

interpretation or opinion on the law expressed herein.

SCRB, its employees and advisers make no representation or warranty and shall have no liability to

any person including any Applicant under any law, statute, rules or regulations or tort, principles of

restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may

arise from or be incurred or suffered on account of anything contained in this RFP or otherwise,

including the accuracy, adequacy, correctness, reliability or completeness of the RFP and any

assessment, assumption, statement or information contained therein or deemed to form part of this

RFP or arising in any way in this Selection Process.

SCRB also accepts no liability of any nature whether resulting from negligence or otherwise however

caused arising from reliance of any Applicant upon the statements contained in this RFP.

SCRB may in its absolute discretion, but without being under any obligation to do so, update, amend

or supplement the information, assessment or assumption contained in this RFP.

The issue of this RFP does not imply that SCRB is bound to select an Applicant or to appoint the

Selected Applicant, as the case may be, for the Consultancy and SCRB reserves the right to reject all

or any of the Proposals without assigning any reasons whatsoever.

The Applicant shall bear all its costs associated with or relating to the preparation and submission of

its Proposal including but not limited to preparation, copying, postage, delivery fees, expenses

3

associated with any demonstrations or presentations which may be required by SCRB or any other

costs incurred in connection with or relating to its Proposal. All such costs and expenses will remain

with the Applicant and SCRB shall not be liable in any manner whatsoever for the same or for any

other costs or other expenses incurred by an Applicant in preparation for submission of the

Proposal, regardless of the conduct or outcome of the Selection Process.

4

SHORT TENDER CALL NOTICE

Director, SCRB, Odisha, Bhubaneswar

1. Sealed Tenders are invited from competent Systems Integrators (SIs) for implementing AI, ML &

NLP based interactive platform for CCTNS for Odisha SCRB.

2. Date of Issue of Tender documents from Date. 5.7.2019 to 20.7.2019

3. Last date for receipt of sealed Tender on Date. 22.7.2019

4. Date for opening of sealed Tenders / Technical Bids on Date. 23.7.2019 in the

Office of Director, State Crime Records Bureau, Odisha, Rasulgarh, Bhubaneswar.

5. Date for Presentation of Solution of sealed Tenders / Technical Bids on Date. 23.7.2019 at 11.30

AM in the Office of Director, State Crime Records Bureau, Odisha, Rasulgarh, Bhubaneswar.

6. Date for Pilot Evaluation on Date. 23.7.2019

Office of Director, State Crime Records Bureau, Odisha, Rasulgarh, Bhubaneswar.

7. Date for Technical Bid Evaluation on Date. 23.7.2019 at 1.00 PM in the Office of Director, State

Crime Records Bureau, Odisha, Rasulgarh, Bhubaneswar

8. Date for Financial Evaluation on Date. 26.7.2019 at 11.30 AM.

Office of Director, State Crime Records Bureau, Odisha, Rasulgarh, Bhubaneswar

Director SCRB & Addl. D.G. of Police,

Odisha, Bhubaneswar

(Tender Calling Authority)

1. Sealed tenders are invited from competent Systems Integrators (SIs) for implementing AI, ML &

NLP based interactive search engine platform for CCTNS for Odisha Police (SCRB) during the

current financial year, 2019-20 as listed below.

2. Name of items along with detail technical Specifications, probable requirements against each

item may be seen from the Govt. of Odisha Web site i.e.

vary during indent of the items depending upon budgetary allocation.

3. The Tender Document may be obtained

(a) On payment of Rs.500/

working day from the office of the undersigned

(b) By sending a self-stamped (Rs. 80/

with a Demand Draft non A/c payee of Rs. 500/

payable at S.B.I. Industrial Estate Branch, Rasu

Director SCRB & Addl. D.G. of Police, Odisha, Bhubaneswar

(c) By downloading from Govt. of Odisha website i.e.

4. The Tender documents shall be submitted in the office of the undersigned duly signed by the

authorized signatory in each page and duly authenticated with seal in token of having red,

understood and accepted the terms and condition of the contract. How

downloaded tender documents, a non A./C payee Demand Draft of Rs.500/

hundred ) only payable at SBI, Cuttack drawn in favour of

Odisha, Bhubaneswar towards cost of Tender

otherwise than in the manner prescribed

5. Tender calling authority has the right to accept or reject the Tender(s) without assigning

any reason thereof.

6. This tender shall remain valid for 1 year from the date of finalization of approved bidder for any

of the listed items by the Purchase Committee or till the next tender floated by the indenter for

same item whichever is earlier.

7. Date of Issue of Tender documents o

8. Last date of Issue of Tender document

9. Last date for receipt of sealed Tender on

10. Date for opening of sealed Ten

of the Director, State Crime Records Bureau, Odisha, Rasulgarh, Bhubaneswar.

11. The concerned bidders are required to depute their representatives to remain present during

opening of the received Tenders / Technical Bid

the Director, State Crime Records Bureau, Odisha, Rasulgarh, Bhubaneswar.

TENDER CALL NOTICE


Tender Call Notice No.

Tender Document No.1

Sealed tenders are invited from competent Systems Integrators (SIs) for implementing AI, ML &


20 as listed below.

of items along with detail technical Specifications, probable requirements against each

item may be seen from the Govt. of Odisha Web site i.e. www.odisha.gov.in

vary during indent of the items depending upon budgetary allocation.

The Tender Document may be obtained

On payment of Rs.500/- (Rupees Five Hundred) only between 10 AM to 5 PM on each

working day from the office of the undersigned at the address given below.

stamped (Rs. 80/-) envelope of size not less than 35 cm x 25 cm along

with a Demand Draft non A/c payee of Rs. 500/- (Rupees Five Hundred) only

Industrial Estate Branch, Rasulgrh, Bhubaneswar

Director SCRB & Addl. D.G. of Police, Odisha, Bhubaneswar.

By downloading from Govt. of Odisha website i.e. www.odisha.gov.in

The Tender documents shall be submitted in the office of the undersigned duly signed by the


understood and accepted the terms and condition of the contract. How

downloaded tender documents, a non A./C payee Demand Draft of Rs.500/

hundred ) only payable at SBI, Cuttack drawn in favour of Director SCRB & Addl. D.G. of Police,

towards cost of Tender Document shall be enclosed. Bids submitted

than in the manner prescribed in the Tender Document shall be rejected.

Tender calling authority has the right to accept or reject the Tender(s) without assigning

der shall remain valid for 1 year from the date of finalization of approved bidder for any


same item whichever is earlier.

Date of Issue of Tender documents on Dtd. 5.7.2019

Last date of Issue of Tender document on Dtd. 20.7.2019

ceipt of sealed Tender on Dtd.22.7.2019

Date for opening of sealed Tenders / Technical Bids on dtd. 23.7.2019 at 11.30 AM


The concerned bidders are required to depute their representatives to remain present during

ders / Technical Bids on Dtd. 23.7.2019 at 11.30


5

Sealed tenders are invited from competent Systems Integrators (SIs) for implementing AI, ML &


of items along with detail technical Specifications, probable requirements against each

www.odisha.gov.in. The quantity may

(Rupees Five Hundred) only between 10 AM to 5 PM on each

at the address given below.

) envelope of size not less than 35 cm x 25 cm along

(Rupees Five Hundred) only

lgrh, Bhubaneswar drawn in favour of

www.odisha.gov.in.

The Tender documents shall be submitted in the office of the undersigned duly signed by the


understood and accepted the terms and condition of the contract. However in case of

downloaded tender documents, a non A./C payee Demand Draft of Rs.500/-(Rupees Five


Document shall be enclosed. Bids submitted

in the Tender Document shall be rejected.

Tender calling authority has the right to accept or reject the Tender(s) without assigning

der shall remain valid for 1 year from the date of finalization of approved bidder for any


23.7.2019 at 11.30 AM in the Office


The concerned bidders are required to depute their representatives to remain present during

23.7.2019 at 11.30 AM in the Office of


6

12. The Tenders received after the stipulated date will not be taken into consideration and liable for

rejection.

13. All disputes which may arise relating to tender are subject to judicial jurisdiction of the

competent Court at Cuttack only.

14. It is to certify that this tender document contains 41 pages.


Odisha, Bhubaneswar

(Tender Calling Authority)

7

Document No. 1

APPROX. REQUIREMENT OF ITEMS TO BE PURCHASED UNDER MPF SCHEME, 2018-19

DURING THE CURRENT FINANCIAL YEAR, 2019-20.

Sl.

No.

Name of Item Quantities to be

purchased.

1. Implementing AI, ML & NLP based search engine

platform on CCTNS

Deployment + 4 Years

O&M, Post Go-Live

Abbreviation Used

1 RFP Request for Proposal

2 SCRB State Crime Records Bureau

3 CCTNS Crime and Criminal Tracking Networks and System

4 SI System Integrator

5 AI Artificial Intelligence

6 ML Machine Language

7 NLP Natural Language Processing

8 MSME Micro, Small and Medium Enterprises

9 PSU Public Sector Undertaking

10 OEM Original Equipment Manufacturer

11 ETL Extract Test Load

12 UI User Interface

13 UX User Experience

14 ICR Intelligent Character Recognition

15 OCR Optical Character Recognition

16 AMC Annual maintenance Contract

17 SLA Service level Agreement

18 OS Operating System

19 TOR Term Of Reference

20 PDD Pervasive Developmental Disorder

8

Tender Call Notice

Document No. II

ELIGIBILITY OF BIDDER & PROPOSED SOLUTION

1. The Applicant should have a registered company in India under the Companies Act of 2013.

2. The Applicant should have a minimum of INR 200.00 Crore cumulative turnover for last 3 (three)

Financial years i.e., 2015-16, 2016-17 and 2017-18.

3. If the Applicant does not meet the revenue criteria on its own, then the total revenue of the

Applicant and its Parent company (if applicable) shall be considered. The Parent company can be

an Indian/ non-Indian entity. Documentary evidence and proof of relationship between the

Applicant and non-Indian entity should be provided and enclosed.

4. The Applicant (along with Parent company; if applicable) shall show profitable operations (Net

Profit After TAX > 0) for each of the last 3 (three) years i.e., 2015-16, 2016-17 and 2017-18; as

evidenced by the financial statements of the company compiled by the auditor.

5. The Applicant (or the Parent company, if applicable) shall be the product/ platform/ solution

owner having running business in the tendered item with good business track record. The

evidence for the same is a notarized affidavit filed with a licensed notary in the country of

operation.

6. Certifications: The Bidder should be a minimum of CMMI Level 3 Certified Company for

Implementation and Support.

7. MSME: The Applicant should be MSME certified in India

8. Blacklist: The Applicant should not be blacklisted by any Central/state Government, Ministry or

Agency for breach of Contractual Conditions as on bid calling date. The Applicant should also not

have ongoing legal cases or disputes with any Govt. / PSU body

9. The Selected Applicant shall, before signing of the Agreement, provide CVs of the qualified and

experienced personnel proposed for the deployment of the platform and migration exercise. SCRB

will examine such CVs and those not found suitable shall be replaced by the Selected Applicant

with a resume of equal or better qualifications.

9

Tender Call Notice

Document No. III

GENERAL INSTRUCTIONS & CONDITIONS FOR BIDDERS

The Applicant should submit a Power of Attorney, however, that such Power of Attorney would not be

required if the Application is signed by a partner or Director (on the Board of Directors) of the

Applicant.

Any entity which has been barred by the Central Government, any State Government, a statutory

authority or a public sector undertaking, as the case may be, from participating in any project, and the

bar subsists as on the date of the Proposal, would not be eligible to submit a Proposal either by itself

or through its Associate.

An Applicant or its Associate should have, during the last 3 (three) years, neither failed to perform on

any agreement, as evidenced by imposition of a penalty by an arbitral or judicial authority or a judicial

pronouncement or arbitration award against the Applicant or its Associate, nor been expelled from

any project or agreement nor have had any agreement terminated for breach by such Applicant or its

Associate.

1. Number of Proposals

No Applicant or its Associate shall submit more than one Application for the RFP. An Applicant

applying individually or as an Associate shall not be entitled to submit another bid either individually

or as a member of any consortium, as the case may be.

The bidder in proof of he being an OEM / Authorized Agent shall submit authenticated documentary

evidence in this regard. The proof submitted earlier in some other context shall not be treated as valid

and sufficient.

The tenders (also called bids), not submitted in prescribed format or in the prescribed manner, shall

be rejected by the Tender Committee at the risk and responsibility of the bidder.

All the information as called for in the tender document should be submitted truly clearly, legibly,

transparently, unambiguously and without the use of abbreviations. It shall be submitted in English.

All the crucial figures, like rates and amount should be written in figures followed by words in a

bracket.

There shall be no over-writing in the tender document and other papers submitted. All the additions,

alterations, deletions and cuttings should be initialed with rubber stamp (or seal) by the same person,

who signs the tender document failing so, the tender may be rejected.

All the rates and amounts shall be quoted in Indian Rupees (INR) and shall be presumed to be in Indian

Rupees unless specifically permitted to be quoted otherwise in this tender document. However, an

10

OEM located outside the country may quote its price in the Currency of the country to which he

belongs but the same shall be converted to INR at the exchange rate prevailing on the date of opening

of Tender and the same will be binding on both parties.

The rates quoted shall be valid for a period of five years counted from the last date of receipt of the

bids or submission of tenders.

11

2. Right to reject any or all Proposals

Notwithstanding anything contained in this RFP, SCRB reserves the right to accept or reject any

Proposal and to annul the Selection Process and reject all Proposals, at any time without any liability

or any obligation for such acceptance, rejection or annulment, and without assigning any reasons

there for.

Without prejudice, SCRB reserves the right to reject any Proposal if:

(a) at any time, a material misrepresentation is made or discovered, or

(b) the Applicant does not provide, within the time specified by SCRB, the supplemental information

sought by SCRB for evaluation of the Proposal.

Misrepresentation/ improper response by the Applicant may lead to the disqualification of the

Applicant. If the Applicant is the Lead Member of a consortium, then the entire consortium may be

disqualified / rejected. If such disqualification / rejection occurs after the Proposals have been

opened and the highest ranking Applicant gets disqualified / rejected, then SCRB reserves the right

to consider the next best Applicant, or take any other measure as may be deemed fit in the sole

discretion of SCRB, including annulment of the Selection Process.

3. Tender Processing Fees

Bidder needs to pay INR 10,000 for document processing through Demand Draft in favour of

Director, SCRB, Odisha, Bhubaneswar payable at Bhubaneswar during bid submission.

4. Earnest Money Deposit (EMD)

EMD @ 5% of the quoted value needs to be submitted in form of Demand Draft/ BG/ Cheque in

the name of Director SCRB. Bhubaneswar. Payable at Bhubaneswar during bid submission.

a. Original copy of the DD should be submitted to Director SCRB Office between 03.00 PM to

05.00 PM on the last date of bid submission.

b. EMD of all unsuccessful bidders would be refunded by Director, SCRB within 60 days of the

bidder being notified as being unsuccessful.

c. EMD amount is interest free and will be refundable to the unsuccessful bidders without any

accrued interest on it.

d. The EMD may be forfeited: If a bidder withdrawal its bid during the period of bid validity. In

case of successful bidder, if the bidder fails to sign the contract in accordance with this tender.

e. The EMD should be sealed in one envelop and marked as “EMD”.

5. Proposal Preparation Cost

The Bidder shall be responsible for all costs incurred in connection with participation in the

TENDER process, including, but not limited to, costs incurred in conduct of informative and other

diligence activities, participation in meetings/ discussions/ presentations, preparation of proposal, in

providing any additional information required by Direction SCRB to facilitate the evaluation process,

an in negotiating a definitive contract or all such activities related to the Bid process. Director SCRB

will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the

bidding process.

12

6. Language

The Proposal should be filled by the Bidders in English language only. If any supporting

documents submitted are in any language other than English, translation of the same in English

language is to be duly attested by the Bidders. For purpose of interpretation of the documents, the

English translation shall govern.

7. Performance Bank Guarantee(PBG)

The Performance Bank Guarantee(PBG) amounting to 10% of the work order has to be

submitted prior to releasing of Work Order. All Charges whatsoever such as premium, Commission

etc. with respect to Performance Bank Guarantee shall be borne by the selected Bidder.

The Performance Bank Guarantee shall be valid for four years(4 years) three months(3

months) from releasing of Work Order from Director SCRB, Bhubaneswar.

8. Instruction to Bidders

1. BID Price

a. The Price schedule should include the price of goods at the site including all duties, sales

taxes and other levies if any.

b. Deviations from the specifications should be clearly brought out in the Bid under technical

compliance.

c. All prices should be in India National Rupee(INR) and foreign Bidders should comply with all

the rules and regulations of RBI, Excise and Custom at their own cost.

9. Payment Terms.

The bid will be for four years and the payment will be divided into four equal parts to spread out

expenditure and incentivize performance of the firm. The first payment will be released after testing

of the System. In the subsequent three years payments will be released on quarterly basis after

certification of performance. On completion of 4th

year the ownership of the system will be

transferred to SCRB, and the firm will be entitled to an AMC @ 10% per annum of the total cost of the

deployed AL System.

SL NO Payment Milestone Payment %

1 The trial payment will be released after testing

of the System

25% of Total payment

2 Quarterly Payment will start from 2nd

year after

rectification in 12 installments for 3 years

6.25% of total payment in each

quarter

3 After 4th

year the firm will be entitled for AMC

per annum

10% of total payment.

1. Selection Process of successful Applicant – (Technical Evaluation Phase)

The Applicants shall be evaluated on their ability to provide the deployment of search engine platform

through AI, ML & NLP for at least one of the identified milestones.

Successful commissioning of the interactive search engine platform through AI, ML & NLP accessing

CCTNS database, with performance that is equal to or greater than the workload capacity, response

13

time, and accuracy expected from the deployment.

Only the successful Applicants from the Technical Evaluation phase shall be considered for further

technical and financial evaluation. For the evaluation , the firm will be provided data on signing a

confidentiality agreement.

2. Objective of the Project / Problem Statement / Statement of Purpose

Existing CCTNS application provides the ability and features to capture data from the users using

CCTNS through various modules as per the workflow defined. However, the present CCTNS does not

have the ability to search information based on text search to provide 360-degree view from one or

more repository like CCTNS database or across database like finger print, facial recognition, court

orders, telephone logs or network view, Jail Inmates record or context based predictive search,

prediction based on data correlation from a data lake. Augmentation of search process is the vision of

the present initiative to assist the law enforcement officers. Existing CCTNS does not provide text

based/NLP search that can provide results from across multiple modules or repositories.

The envisioned platform should have the ability to consume data from CCTNS in real time and near to

real time. Must have an integrated mobile feature which allows user revise and search records while

on mobile as well. The new search engine platform shall have integrated full-text search capabilities

which allows users to search any text, phrase or wildcard search in the system, including Bio Metric

Search, Location Based Prediction and predictive recommendation based on AI. Narrative fields shall

provide spell checking feature along with recommendation on the statement based on the historical

data and context-based reference. The system must be able to demonstrate the ability to interface

electronically and submit and search records between the Law Enforcement Officer and SCRB CCTNS

database. Based on the search pattern the new search platform should also have ability to provide

alerts or notifications to the law enforcement officers based on past search criteria. Platform should

also have a self-learning capability to understand use search patterns and have a ML to improvise the

response to user search with more accuracy. The new search platform should help the Law

Enforcement Officer to minimize data capture for search that are user intensive through NLP, A & ML

algorithm and also enable self-learning capability to the CCTNS Application.

14

Tender Call Notice

Document No. IV

Scope of Project

Mandatory Technical Requirements

The Applicant must demonstrate the following platform capabilities, ready in out-of-box condition at

the time of presentation of the product.

S No

Description of the Requirement Whether offered

product fulfils the

detailed Technical

Specifications,

Kindly answer. Yes

or No only.

Offered

specifications

and details of

deviations if

any.

(Separate

paper

indicating

details in case

of major

deviations to

be attached)

1 Should be a platform or framework-based

solution and should not be a complete

bespoke development

2 Should have the ability to incorporate

search engine through AI/ML & NLP on data

across the existing CCTNS application and

also across the repository where CCTNS

could be integrated or data consolidation

might be envisioned like (Finger Print,

Forensic Reports, Prison Inmates Database,

Telco Log, Facial Recognition etc.)

3 Platform should have the ability to predict

data for each of the search across various

modules, based on past master and

transaction data.

4 Should have an intuitive Mobile & Web

Based solution with in built NLP, AI and ML.

5 Should have In Built ETL to consolidate data

from different data sources (Structured, Un

Structured and Semi Structured)

6 Should have ability to run AI/ML & NLP

across various databases irrespective of

technology or data store without limitations

7 Ability to automate the workflow of

analytics life cycle using a single interface

15

8 Ability to automatically map source

attributes with analytical data model

9 Ability to support multi tenancy

10 In-Built Cluster based architecture for data

storage and Role Based Search authorization

10 Ability to support multiple Hadoop

ecosystem for future proofing or risk

aversion. Hadoop is considered based on

the scalability of the platform and future

data size.

11 Proposed AI, ML & NLP platform should be

platform agnostic

12 Proposed platform should be built on Open

Source technology

13 Should have in-built data lake and ability to

create dynamic data lake as required

14 Platform should have the ability to

dynamically create meta data as and when

required

15 Platform should have self-serve capability

for user

16 Platform should have capability for data

streaming

17 Should have capability to run multiple AI, ML

and NLP models simultaneously in real time

18 Platform should have the ability to be

deployed on Private Cloud or On Premises

or Hybrid

16

S No

Description of the Requirement Whether offered

product fulfils the

detailed Technical

Specifications,

Kindly answer. Yes

or No only.

Offered

specifications

and details of

deviations if

any.

(Separate

paper

indicating details

in case of major

deviations to be

attached)

INTERACTIVE SEARCH PLATFORM ON CCTNS -

REQUIREMENTS SPECIFICATION

1 This section describes the requirements and scope for

the proposed interactive AI, ML & NLP based search

engine platform deployment on CCTNS. The platform

must have a 360-degree view reporting capability

based on NLP, AI & ML. Must have an integrated

mobile feature which allows user to create, revise and

search records while on mobile as well. The new

search engine platform on CCTNS system shall have

integrated full-text search capabilities which allows

users to search any text, phrase or wildcard search in

the system, including Bio Metric Search, Location Based

Prediction and predictive recommendation based on

AI. Narrative fields shall provide spell checking feature

along with recommendation on the statement based

on the historical data and context-based reference.

The platform must be able to demonstrate the ability

to interface electronically and submit and search

records between the Law Enforcement Officer and

CCTNS database. The new search engine platform on

CCTNS application should help the Law Enforcement

Officer to retrieve data based on the incidents/context

of search, through mobile and also help the officer to

reduce search time or data retrieval by using NLP, AI &

ML algorithm and also enable self-learning capability to

the CCTNS Application.

17

2 Technical specification for the CCTNS system includes

functional, performance and system administration

requirements.

A detailed specification of existing CCTNS is attached in

Annexure A.

Requirements for implementing AI, ML & NLP based

interactive search engine platform on CCTNS system

and support services associated with the

implementation of the new search engine

platform including Delivery / Implementation,

Conversion / Loading of Existing Records, Training, and

Maintenance and Operations Support services are

mentioned below.

18

TECHNICAL REQUIREMENT

3 The objective of this Tender is to implement AI, ML &

NLP based interactive search engine platform on

CCTNS system through web based and mobile app

user interface.

Goal of the initiative is to increase the utilization of

the existing CCTNS application data by correlating the

data with other data sources through better UI & UX

(Search Engine), Define and Design Intuitive

Workflow, Define User Journey and Process Screen

specific needs inline with SCRB core functions,

Creation of Data Lake and Feed into the workflow

using AI, ML & NLP.

Establish a Logical bunching of system to possibly

access through single sign on, have a rule and role-

based system.

Create a Mobile and Tablet based Apps for on field

officers to perform routines.

Using NLP, AI & ML to simplify data search across the

CCTNS application on (Web Based UI & Mobile UI)

Create a Data Lake and migrate the existing data to a

Big Data technology-based data storage to have a real

time or near to real time search capability on the

CCTNS data along with other data sources

surrounding existing CCTNS application that are useful

for the law enforcement officers.

Improve performance and reduce access and data

access / search (Data/Information) time

Provide predictive algorithm across the CCTNS

application for various scenarios.

Build an interactive search engine with better UI & UX

and simplify the data search connecting CCTNS, Finger

Print, Facial Recognition, Location Based, Jail In-Mate

Database, Forensic Database, Court Orders, Scanned

Documents converted through ICR and OCR (Un

Structured Data), Network View, Telephone Log,

19

Criminal Justice System Repository.

Should have the ability to Trigger Alert or

Notifications based on defined rule engine through

the Mobile App or Web Based Solution for the Law

Enforcement Officer to perform any relevant actions.

Have Extranet enabled ecosystem, provide end to end

change management in line with the business

requirements as per annexure A “Existing CCTNS

Application”

TECHNICAL & IMPLEMENTATION

QUALIFICATIONS FOR CCTNS

Proposals / Bids will not be accepted whose systems

do

not meet the technical requirements/user

requirements mentioned in this Tender.

4 The proposed platform should be of a technology that

must be of latest-generation and in presently

operational used for Artificial Intelligence, Machine

Learning and Natural Language Processing.

5 Newly envisioned AI, ML & NLP based interactive

search engine platform on CCTNS should have the

ability to extract all existing data from the CCTNS

and should have ability to have real time data

extraction/streaming.

6 Proposal should detail how does the proposed

system address

1. Accuracy

2. Speed

3. Ease of use

4. Upgrades

5. Updates and Up-grade by Module with in search

engine platform as required.

20

7 IMPLEMENTATION SERVICES: The bidder should

have capacity to deliver comprehensive management

and technical services for the intended

implementation of AI, ML & NLP based interactive

search engine platform

Vendor should have the capacity to handle:

1. Project Management

2. System Design/ UI & UX Recommendation &

Redesign for Browser based and mobile based app.

3. Implementation & Delivery

4. Installation & Acceptance Testing

5. Deployment of Data Lake, Extraction of Data from

existing CCTNS and other applications referred/

required by SCRB.

6.Data Conversion and Loading to data lake for

interactive s search engine environment

7.Bidder will have to submit the training schedule for

the officials to be nominated by the Department.

8.During Training all aspects for smooth functioning of

this project will be covered including

troubleshooting.

9.Operations Support and Maintenance during

warranty & AMC period.

10. Post Deployment 4 Years Support)

8

Issues to be taken into account:

1. AI, ML & NLP based interactive search engine

platform on CCTNS system support should be at least

5 years onsite.

2. Fingerprint are to be transferred to the data lake

which are presently lying with the Finger Print

Bureau, Odisha.

3. Seamless integration of data from CCTNS to Data

Lake of interactive search engine. (Uni-Directional

Real Time Integration)

4. Deployment and productionizing commitment of

complete system.

5. Training

6. Support post go live as per SLA (Refer Annexure)

21

9 AI, ML & NLP based interactive search engine platform

should feature a flexible, modular and scalable

solution with open system architecture. It must be

user friendly with the ability to scale as data size

increases. Should have the ability to store and retrieve

structure, semi-structured & un-structured data.

10 GENERAL REQUIREMENT FOR AI, ML & NLP based

interactive search engine platform

11 The platform should provide ability to run multiple

NLP/ AI, ML models, across, text, voice, image,

fingerprint and also should have capability to process

unstructured data.

12 Minimum 4 levels of security are required to access

various features of search engine based on roles and

responsibility by cluster. Central CCTNS database

Level Security - Network Level Security - Application

Level Security - System Level Security

13 Search engine platform should support composite

records and multiple subject area records. Platform

should support, Structured, Unstructured, Image,

Voice, Semi Structured Data.

14 Post deployment, the search engine platform should

have automated processes for self-learning through

various AI , ML & NLP model to give better prediction

on data as required across various search criterias.

Platform should have real-time and near to real time

prediction. Use cases may be part of the requirement

study.

15 Platform should have the ability to consolidate data

from multiple data sources of different technology

and utilize the data for NLP engine.

16 Users should be able to use the platform across any

browser and mobile with no restrictions. Solution

offered should be platform agnostic with no

dependency on any OS or Database or Infrastructure.

Should have the ability to work on cloud or on

premises.

17 The bidder should provide patches and upgrades for

the new platform at no extra cost within the

maintenance and warranty period.

22

18 New migrated CCTNS platform should have the ability

of single sign on.

19 SYSTEM ACCURACY – Bidders to provide measurable

system accuracy criteria.

20 SYSTEM RESPONSE TIME – Response time expected

through the search engine should be less than 10

seconds. Eventually as the machine learning model

matures, search time is expected to be less.

21 Response time will be the time required for the server

to search/predict the possible data to be retrieved

from the data lake and NLP and ML and display in the

mobile APP or browser.

STANDARD MODULE REQUIREMENT FOR SEARCH

ENGINE

22 Search

Search function across the platform should use NLP,

AI and ML in addition to the logic built from the

existing CCTNS platform.

23

Tender Call Notice

Document No. V

Hardware and Infrastructure Requirement

1. Hardware / Infrastructure Requirement

Bidders are requested to provide details hardware and infrastructure requirement with as much detail

possible. SCRB Odisha will provide the required Hardware & Infrastructure through its Data Centre.

2. Hardware / Infrastructure Requirement

OS License requirement should be provided by the Bidders. SCRB Odisha will provide the hardware

along with the OS requested by the successful/awarded bidder

3. Network / Firewall / Security

Bidders are required to provide detail Network, Firewall, Security infrastructure required for the

Search Engine platform to be deployed and used. SCRB Odisha will provide the required Network,

Firewall, Security infrastructure for the deployment of the search engine to the successful bidder.

4. Maintenance of Hardware / Network / Firewall / Security / OS

SCRB Odisha will manage the maintenance of Hardware / Network / Firewall / Security / OS.

All bidders are required to quote only for Search Engine Platform, Deployment, Training,

Customization if applicable and maintenance for 3 years post production with clear segregation of

pricing. L1 vendor will be based on the total price of

A. Search Engine Platform

B. Deployment

C. Training

D. Customization

E. Maintenance for 3 Years (Refer SLA Annexure)

The amounts specified in item A to E will be totaled for the evaluation. The bid will be for four years

and the payment will be divided into four equal parts to spread out expenditure and incentivize

performance of the firm. The first payment will be released after testing of the System . In the

subsequent three years payments will be released on quarterly basis after certification of

performance. On completion of 4th

year the ownership of the system will be transferred to SCRB, and

the firm will be entitled to an AMC @ 10% per annum of the total cost of the deployed AL System.

5. Dynamic response

The exact use of the AI System and future use cannot be fully comprehended and there are likelihood

of minor changes to the various user-interface to optimize performance. The vendor should factor in

requirement of modifications from the outline in the RFP during the implementation process.

24

Mandatory Technical Requirements

Tender Call Notice

Document No. VI

Evaluation & Scoring

CRITERIA FOR EVALUATION

1. Evaluation of Technical Proposals

In the first stage, the Technical Proposal will be evaluated on the basis of mandatory technical

requirements. 70% of overall weightage will be given to mandatory technical requirements.

2. Marks for Each of mandatory technical requirements.

Understanding of Scope and requirement of the project, proposed methodology and work plan,

and the experience of Key Personnel will be given 10% Weightage

10% for CCTNS Requirement with 0.5 marks each requirement.

10% weightage is given for those able to showcase a pilot of the solution within a stipulated time.

Only those Applicants whose Technical Proposals score 90% and above shall be ranked as per

score achieved by them from highest to the lowest technical score.

3. Evaluation of Financial Proposal

In the second stage, the financial evaluation will be carried out as per this Clause. Each Financial

Proposal will be assigned a financial score (SF). For financial evaluation, the total cost indicated in

the Financial Proposal (excluding Service Tax) will be considered. SCRB will determine whether the

Financial Proposals are complete, unqualified and unconditional. The cost indicated in the

Financial Proposal shall be deemed as final and reflecting the total cost of services (excluding

Service Tax).

Omissions, if any, in costing any item shall not entitle the bidder to be compensated and the

liability to fulfil its obligations as per the TOR within the total quoted price shall be that of the

bidder. The lowest Financial Proposal (FM) will be given a financial score (SF) of 100 points. The

financial scores of other proposals will be computed as follows: SF = 100 x FM/F (F = amount of

Financial Proposal)

4. Combined and Final Evaluation

Proposals will finally be ranked according to their combined technical (ST) and financial (SF) scores as

follows:

S = STx TW+ SF x FW Where, TW and FW are weights assigned to Technical Proposal and Financial

Proposal that shall be 0.8 and 0.2 respectively. The Selected Applicant shall be the Applicant having

the highest combined score. The second highest Applicant shall be kept in reserve and may be invited

in its discretion for negotiations in case the first-ranked Applicant withdraws, or fails to comply with

the requirements specified

25

Appendix-I: Technical Proposal

Form-1: Letter of Proposal

(On Applicants letter head)

(Date and Reference)

To,


Sub: Implementing AI, ML & NLP based interactive search engine platform for Odisha SCRB”

Dear Sir,

1. With reference to your RFP Document dated during June 2019, we, having examined all relevant

documents and understood their contents, hereby submit our Proposal for selection as

Consultant for providing “re-design implementing AI, ML & NLP based interactive search engine

platform for Odisha SCRB”. The proposal is unconditional and unqualified.

2. We acknowledge that the Authority will be relying on the information provided in the Proposal

and the documents accompanying the Proposal for selection of the Consultant, and we certify

that all information provided in the Proposal and in the Appendices is true and correct, nothing

has been omitted which renders such information misleading; and all documents accompanying

such Proposal are true copies of their respective originals.

3. This statement is made for the express purpose of appointment as the vendor for the aforesaid

Project.

4. We shall make available to the Authority any additional information it may deem

necessary or require for supplementing or authenticating the Proposal.

5. We acknowledge the right of the Authority to reject our application without assigning any reason

or otherwise and hereby waive our right to challenge the same on any account whatsoever.

6. We certify that in the last three years, we or any of our Associates have neither failed to perform

on any contract, as evidenced by imposition of a penalty by an arbitral or judicial authority or a

judicial pronouncement or arbitration award against the Applicant, nor been expelled from any

projector contract by any public authority nor have had any contract terminated by any public

authority for breach on our part.

26

7. We declare that:

(a) We have examined and have no reservations to the RFP Documents, including any

Addendum issued by the Authority;

(b) We do not have any conflict of interest in accordance with RFP Document;

(c) We have not directly or indirectly or through an agent engaged or indulged in any corrupt

practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice, in

respect of any tender or request for proposal issued by or any agreement entered into with

the Authority or any other public sector enterprise or any government, Central or State; and

(d) We hereby certify that we have taken steps to ensure that inconformity with the provisions

of of the RFP, no person acting for us or on our behalf will engage in any corrupt practice,

fraudulent practice, coercive practice, undesirable practice or restrictive practice.

8. We understand that you may cancel the Selection Process at any time and that you are neither

bound to accept any Proposal that you may receive nor to select the vendor, without incurring

any liability to the Applicants in accordance with the RFP document.

9. We declare that we are not a member of any other Consortium applying for Selection as a

Consultant.

10. We certify that in regard to matters other than security and integrity of the country, we or any of

our Associates have not been convicted by a Court of Law or indicted or adverse orders passed

by a regulatory authority which would cast a doubt on our ability to undertake the Consultancy

for the Project or which relates to a grave offence that outrages the moral sense of the

community.

11. We further certify that in regard to matters relating to security and integrity of the country, we

have not been charge-sheeted by any agency of the Government or convicted by a Court of Law

for any offence committed by us or by any of our Associates.

12. We further certify that no investigation by a regulatory authority is pending either against us or

against our Associates or against our CEO or any of our Directors/Managers/employees.

13. We hereby irrevocably waive any right or remedy which we may have at any stage at law or

howsoever otherwise arising to challenge or question any decision taken by the Authority in

connection with the selection of Consultant or in connection with the Selection Process

itself in respect of the above mentioned Project.

14. We agree and understand that the proposal is subject to the provisions of the RFP document. In

no case, shall we have any claim or right of whatsoever nature if the Consultancy for the Project

is not awarded to us or our proposal is not opened or rejected.

15. We agree to keep this offer valid for 90 (ninety) days from the PDD specified in the RFP.

27

16. A Power of Attorney in favour of the authorised signatory to sign and submit this

Proposal and documents is attached herewith in Form-4.

17. In the event of our firm being selected as the vendor, we agree to enter into an Agreement in

accordance with the form at Schedule-2 of the RFP. We agree not to seek any changes in the

aforesaid form and agree to abide by the same.

18. In the event of our firm being selected as the Consultant, we agree and undertake to provide the

consultancy services in accordance with the provisions of the RFP.

19. We have studied RFP and all other documents carefully. We understand that except to the

extent as expressly set forth in the Agreement, we shall have no claim, right or title arising out of

any documents or information provided to us by the Authority or in respect of any matter arising

out of or concerning or relating to the Selection Process including the award of Consultancy.

20. The Financial Proposal is being submitted in a separate cover. This Technical Proposal read with

the Financial Proposal shall constitute the Application which shall be binding on us.

21. A non-refundable processing fee of Rs. 10,000 (Rupees ten thousand only) in the form of

Demand Draft drawn on a scheduled bank in favour of Director, SCRB, Odisha, Bhubaneswar is

submitted along with the proposal.

22. EMD @ 5% of the quoted price in the form of Demand Draft/B.G./Cheque drawn on a scheduled

bank in favour of “Director SCRB & Addl. D.G. of Police, SCRB, Bhubaneswar” is submitted along

with the proposal.

23. We agree and undertake to abide by all the terms and conditions of the RFP Document.

In witness thereof, we submit this Proposal under and in accordance with the terms of the

RFP Document.

Yours faithfully,

(Signature, name and designation of

the authorised signatory)

(Name and seal of the Applicant/

Lead Member)

28

Form 2: Particulars of the Applicant

1.1 Title of Work: “Re-design, migration & deployment of CCTNS Platform to AI, ML, & NLP based

platform for Odisha SCRB”

1.2 State whether applying as Sole Firm or Lead Member of a consortium:

1.3 State the following:

Name of Firm :

Legal status :

Country of incorporation :

Registered address :

Year of Incorporation :

Year of commencement of business :

Principal place of business :

If Foreign Company a parent company of the

prime bidder, please provide the above details for

the foreign company.

Name, designation, address and phone numbers of Authorized Signatory of the Applicant:

Name :

Designation : Company

: Address :

Phone No. :

Fax No. :

E-mail address :

1.4 If the Applicant is Lead Member of a consortium, state the following for each of the other

Member Firms:

(i) Name of Firm:

(ii) Legal Status and country of incorporation:

(iii) Registered address and principal place of business:

29

1.5 For the Applicant, (in case of a consortium, for each Member), state the following

information:

(i) In case of non-Indian Firm, does the Firm have business presence in

India?

If so, provide the office address (es) in India.

(ii) Has the Applicant or any of the Members in case of a

consortium been penalized by any organization for poor

quality of work or breach of contract in the last five years?

(iii) Has the Applicant/or any of its Associates ever failed to complete any

work awarded to it by any public authority/entity in last five years?

(iv) Has the Applicant or any member of the consortium been blacklisted

by any Government department/Public Sector Undertaking in the last

five years?

(v) Has the Applicant or any of its Associates, in case of a consortium,

suffered bankruptcy/insolvency in the last five years?

(Signature, name and designation of the authorized signatory)

For and on behalf of

--------------------------..

30

Form 3: Statement of Legal Capacity

(To be forwarded on the letter head of the Applicant)

(Date and Reference)

To,


Sub: Appointment of Vendor for “Implementing AI, ML & NLP based interactive search engine

platform for Odisha SCRB”

We hereby confirm that we, the Applicant (along with other members in case of consortium,

constitution of which has been described in the Proposal*), satisfy the terms and conditions laid

down in the RFP document.

We have agreed that …………….. (insert Applicant’s name) will act as the Lead Member of our

consortium.

We have agreed that ……………... (insert individuals name) will act as our Authorised

Representative/ will act as the Authorised Representative of the consortium on our behalf and has

been duly authorized to submit our Proposal.

Further, the authorised signatory is vested with requisite powers to furnish such proposal and all

other documents, information or communication and authenticate the same.

Yours faithfully,

(Signature, name and designation

of the authorized signatory)

(Name and seal of the Applicant/

Lead Member)

*Please strike out whichever is not applicable

31

Form 4: Power of Attorney

Know all men by these presents, We, ......................................... (name of Firm and address of the

registered office) do hereby constitute, nominate, appoint and authorize Mr /

Ms........................................ son/daughter/wife and presently residing at

........................................, who is presently employed with/ retained by us and holding the position

of .................... as our true and lawful attorney (hereinafter referred to as the

’Authorised Representative’) to do in our name and on our behalf, all such acts, deeds and things as

are necessary or required in connection with or incidental to submission of our

Proposal for and selection as the vendor for providing “implementing AI, ML & NLP based interactive

search engine platform for Odisha SCRB”, for Andhra Pradesh Industrial Infrastructure Corporation

Limited (the ’Authority’) including but not limited to signing and submission of all applications,

proposals and other documents and writings, participating in meetings/conferences and providing

information/ responses to the Authority, representing us in all matters before the Authority, signing

and execution of all contracts and undertakings consequent to acceptance of our proposal and

generally dealing with the Authority in all matters in connection with or relating to or arising out of

our Proposal for the said Project and/or upon award there of to us till the entering into of the

Agreement with the Authority.

AND, we do hereby agree to ratify and confirm all acts, deeds and things lawfully done or caused to

be done by our said Authorised Representative pursuant to and in exercise of the powers conferred

by this Power of Attorney and that all acts, deeds and things done by our said Authorised

Representative in exercise of the powers hereby conferred shall and shall always be deemed to have

been done by us.

IN WITNESS WHEREOF WE, ....................THE ABOVE NAMED PRINCIPALHAVE EXECUTED THIS

POWER OF ATTORNEY ON THIS .................... DAY OF ....................,

2019

Witnesses:

1.

2. Notarised

Notes:

32

For .......................................

(Signature, name, designation and

address)

Accepted

........................................

(Signature, name, designation and

address of the Attorney)

The mode of execution of the Power of Attorney should be in accordance with the procedure,

if any, laid down by the applicable law and the charter documents of the executant(s) and when it is

so required the same should be under common seal affixed in accordance with the required

procedure.

The Power of Attorney should be executed on a non-judicial stamp paper of Rs. 100 (Rupees one

hundred) and duly notarised by a notary public.

Wherever required, the Applicant should submit for verification the extract of the charter documents

and other documents such as a resolution/power of attorney in favour of the person executing this

Power of Attorney for the delegation of power hereunder on behalf of the Applicant.

For a Power of Attorney executed and issued overseas, the document will also have to be legalised

by the Indian Embassy and notarised in the jurisdiction where the Power of Attorney is being

issued. However, the Power of Attorney provided by Applicants from countries that have signed the

Hague Legislation Convention,1961 are not required to be legalised by the Indian Embassy if it

carries a conforming Appostille certificate.

33

Form 5: Particulars of Key Personnel

34

Form 6: Proposed Methodology and Work Plan

35

Form 10: CVs of Professional Personnel

1. Proposed Position:

2. Name of Personnel:

3. Date of Birth:

4. Nationality:

5. Educational Qualifications:

6. Employment Record:

(Starting with present position, list in reverse order every employment held.)

7. List of Assignments on which the Personnel has worked

Name of the Client & Name

of the Project

Technologies used and brief

description of the project

Roles & Responsibilities

Certification:

1 I am willing to work on the Project and I will be available for entire duration of the

Project assignment as required.

2 I, the undersigned, certify that to the best of my knowledge and belief, this CV

correctly describes my qualifications, my experience and me.

Place.........................................

(Signature and name of the Professional

Personnel)

Notes:

(Signature and name of the authorised

signatory of the Applicant)

36

1. Use separate form for each Professional Personnel and attach experience certificates

2. The names and chronology of assignments included here should conform to the project- wise

details submitted in Form-7of Appendix-I.

3. Each page of the CV shall be signed in ink by both the Personnel concerned and by the

Authorised Representative of the Applicant firm along with the seal of the firm.

37

Form 11: Proposal for Sub-consultant(s)

1. Details of the Firm

Firm’s Name, Address and Telephone

Name and Telephone No. of the Contact

Person

Fields of Expertise

No. of Years in business in the above Fields

2. Services that are proposed to be sub contracted:

3. Person who will lead the Sub- Consultant

Name: Designation:

Telephone No: Email:

4. Details of Firm’s previous experience

Name of Work Name, address

and telephone no

of client

Total Value of

Services

Performed

Duration of

Services

Date of

Completion of

Services

1.

Note:

(Signature and name of the

authorised signatory)

1. The Proposal for Sub-Consultant shall be accompanied by the details specified in Forms

9 and 10 of Appendix ’I.

2. Use separate form for each Sub-Consultant.

38

Form 12: FINANCIAL PROPOSAL FORMAT

(To be submitted in original along with the Proposals)

To


Sub: Implementing AI, ML & NLP based interactive search engine platform for Odisha SCRB”

**

We, the undersigned, offer to provide the services for the work cited under subject in

accordance with your Request of Proposal dated July 2019, and our Proposal (Technical

and Financial Proposal). Our attached financial proposal is Rs. -----------(Rupees ----------- only)

inclusive of all incidental & overhead charges and applicable taxes (excluding GST). The

breakup of the proposal is as follows;

(Amount in Rupees)

Total Amount Rs.

(A+B+C+D)

Platform – Fee (A)

S No Description of Item Rate in INR Qty Value

Deployment – Fee (B)


Training – Fee (C)


Maintenance – Fee (D) 48 Months (Post Production – Sign Off) – Mention for Each Year by Quarter


39

* During support and maintenance period (i.e., 48 months) at least 4 persons including

project manager & team leader shall be available onsite and the remaining personnel shall

be available on remote.

We agree that this offer shall remain valid for a period of 90 (ninety) days from the Proposal

Due Date or such further period as may be mutually agreed upon.

We understand that you are not bound to accept any proposal you receive.

Yours faithfully,

(Signature, name and designation

of the authorized signatory)

Note: The Financial Proposal is to be submitted strictly as per forms given in the RFP.

Signature and Seal of Bidder.

40

Model Bank Guarantee Format for furnishing EMD

Whereas ……………………………………………………(hereinafter called the “tenderer”) has submitted

their offer dated………… for the supply of ………………………………………………… (hereinafter called the

“tender”) against the purchaser’s tender enquiry No. …………… KNOW ALL MEN by these presents

that WE ……………………………………. of ……………………………… having our registered office at

…………………………… are bound unto …………………. (hereinafter called the “Purchaser) in the sum of

………………………………… for which payment will and truly to be made to the said Purchaser, the Bank

binds itself, its successors and assigns by these presents.

Sealed with the

Common Seal of the said Bank this…………… day of …………….20……

THE CONDITIONS OF THIS OBLIGATION ARE:

(1) If the tenderer withdraws or amends, impairs or derogates from the tender in any respect within

the period of validity of this tender.

(2) If the tenderer having been notified of the acceptance of his tender by the Purchaser during the

period of its validity:-

a) If the tenderer fails to furnish the Performance Security for the due performance of the

contract.

b) Fails or refuses to accept/execute the contract.

WE undertake to pay the Purchaser up to the above amount upon receipt of its first written

demand, without the Purchaser having to substantiate its demand, provided that in its demand the

Purchaser will note that the amount claimed by it is due to it owing to the occurrence of one or both

the two conditions, specifying the occurred condition or conditions.

This guarantee will remain in force upto and including 45 days after the period of tender validity and

any demand in respect thereof should reach the Bank not later than the above date. Our

_____________________________________ branch at ____________* (Name & Address of the

____________* branch) is liable to pay the guaranteed amount depending on the filing of claim and

any part thereof under this Bank Guarantee only and only if you serve upon us at our

____________* branch a written claim or demand and received by us at our ____________* branch

on or before Dt.__________ otherwise bank shall be discharged of all liabilities under this guarantee

thereafter.

…………………………….

(Signature of the authorized officer of the Bank)

………………………………………………………….

(Name and designation of the officer)

………………………………………………………….

(Seal, name & address of the Bank and address of the Branch)

* Preferably at the headquarters of the authority competent to sanction the expenditure for

purchase of goods or at the concerned district headquarters or the State headquarters.

About CCTNS

CAS (Core Application System) is a workflow based state of art system designed for Police Stations and

Higher Offices for automation of

delivery process in real-time.

Data flow of CAS

1. IIF-1 to IIF-5 are captured in Police Stations.

2. Data regarding FIR, accused persons, Victim, place of occurrence, modus of operandi, arreste

details, property seizure, charge sheeted person details are being captured.

3. Apart from this missing person detail, un

related data are also being captured.

4. These records are synced to SDC on real time bas

5. Citizen service related records are being coming directly to SDC.

6. And also, Citizen service records are coming from SAHAYATA mobile app are stored at SDC.

System Design Diagram

Existing CCTNS Application


Higher Offices for automation of investigation of crimes, detection of criminals and public service

5 are captured in Police Stations.

Data regarding FIR, accused persons, Victim, place of occurrence, modus of operandi, arreste


Apart from this missing person detail, un-identified dead body, un-natural death, accident

related data are also being captured.

These records are synced to SDC on real time basis.

Citizen service related records are being coming directly to SDC.

And also, Citizen service records are coming from SAHAYATA mobile app are stored at SDC.

41

Annexure-A


investigation of crimes, detection of criminals and public service

Data regarding FIR, accused persons, Victim, place of occurrence, modus of operandi, arrested


natural death, accident

And also, Citizen service records are coming from SAHAYATA mobile app are stored at SDC.

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