Infosilem

Data Collection Utility (DCU)

Training Manual

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DCU Training Manual

INTRODUCTION

The Infosilem Timetabler Data Collection Utility (DCU) is a web application that provides a portal for departments to enter and review course and instructor information. Departmental schedulers can log in to the web application to access their department’s information using CAS authentication at:

https://schedulingcourses.rutgers.edu/camden

Note: Please Allow Pop-Up Windows in your browser before accessing the platform; see Appendix B for instructions.

MAIN SCREEN

The web application is divided into three main areas: the Navigation Panel, which contains buttons to access additional areas/information; the contextual Preview Pane, which updates according to what is chosen in the Navigation Panel; and the “Bread Crumbs” along the top, which indicate where you are in the navigational hierarchy as you drill into the Navigation Panel menu areas.

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DCU Training ManualNEW TERMINOLOGY The DCU uses a number of terms that differ from those with which you are familiar in CSS, most notably Component, Delivery, and Pattern:

Infosilem CSSDepartment Unit:Subject (50:120)Course Course (101)Section Section (07)Component Mode (Lecture, Recitation, Lab)Delivery Day, time, location

PatternThe standard period combination (2x80 min is a twice-a-week course, 1x180 min is a lab, etc.)

Pavilion Building (ATG, BSB, etc.)Max Enrollment Final stop point (to determine room size)

Another important concept is FORCED. In Infosilem, courses can be entered by Pattern to determine time (for example, twice a week for 1 hour 20 minutes each class meeting, but any day/time that meets that pattern); and by Pavilion to determine space (for example, Armitage Hall). The Pattern and Pavilion lets Infosilem use its algorithms to determine the best specific time and specific room for the course, based on the parameters set by the users. However, you can also specifically choose to FORCE a specific time or location. This means Infosilem is not deciding when and/or where the class will take place; that information is being directly entered by the user. Currently all courses in CSS are done this way – you have to enter a specific day, time, and room. Infosilem lets you either allow it to pick those the course (by using a Pattern and Pavilion), or allows you to select that information specifically for the course. You can force any combination of course time or location: you can force a room without fForcing a time, force a time without forcing the room, or you can force neither or both.

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DCU Training ManualCOURSESThe course information in the DCU is organized using a hierarchy:

Department > Course > Section > Component > Delivery**Note: Please see Appendix A for a detailed description of each element in the hierarchy.

In CSS, the data is displayed: 50:989:101:01:07888; Mode=02 (Lec); Meets Mon/Wed 9:05am-10:25am in room ATG 109This is also how the information is stored in the underlying IMS system.

In Infosilem, the data is displayed:UNIT:SUBJECT = Department (50:989)COURSE NUMBER = Course (101)SECTION NUMBER = Section (01)There is no index number.

The mode elements of the course are each assigned as a Component. So if a course just has a lecture, it will only have one Component (02-Lec); if it has multiple modes associated with that section, such as a Lecture (02-Lec) and a Recitation (03-Rec), then that section would have two Components (one a lecture and one a recitation).

The Delivery is the actual day, time, and location of each Component. Again, if there is only one Component/mode, then there is only one Delivery. If there are multiple Components, there will be at least one Delivery for each Component. A Section can have multiple Components and multiple Deliveries.

The Delivery has two elements – a time element, and a room element.

The Time element can be defined as either a PATTERN (meets 2x80 minutes), a PATTERN SUBSET (meets 2x80 minutes, specifically MW 9:05am-10:25am), or a FORCED time (meets MW 9:05am-10:25am, no pattern).

The Room element can be defined as a Pavilion (ATG), and/or room type (Restricted, General, or Computer), or FORCED to a specific room (ATG 205).

EXAMPLE:Using the course Chemical Principles II. The course number is 50:160:116:01:01714. The course meets MW 12:30pm-1:50pm in the SLH, and has a recitation on F 12:30pm1:30pm also in the SLH. Dr. Kumi is the instructor for both the lecture and the recitation.

In Infosilem this course would appear as:DEPARTMENT – 50:160 (Undergraduate Chemistry)

COURSE – 116SECTION – 01

COMPONENT – 02 LEC and 03 RECDELIVERIES – 02LEC = pattern 2x80 minutes, specifically M/W 12:30pm-1:50pm in

Pavilion SCI, Room Type General, Room LH. Instructor: Kumi

-03REC = pattern 1x60 minutes, specifically F 12:30pm-1:30pm in Pavilion SCI, Room Type General, Room LH. Instructor: Kumi

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DCU Training ManualCourse List

To see the full course list from a department, change the Show dropdown on the right side from “10” to “All.”

User AccessThe courses/departments you are able to view in the Departments dropdown in the Navigation Panel are based on user permissions.

Black text = edit access Red text = read-only access

Expanded View In the default, compact view, you can hover over the course number to see the course name; hover over the

magnifying glass in time to see the pattern request or forced time; and hover over the magnifying glass in room to see room request or forced room.

Yellow triangles with exclamation points in the time and room columns appear for forced times and some forced rooms. Forced times/rooms do appear after optimization if hard scheduled and if rolled over from the prior semester.

If you check Expanded View, you will see all associated course information for each course in one view, including the associated Demand for any Course Combinations.

Icons Batch Edit: the batch, “two pencil” icon above Expanded View is for batch editing (changing the same value

on more than one item at the same time). You can select one or more courses and batch edit at the Section, Component, or Delivery level. Must edit the same thing for each object to use.

Calendar: the calendar icon above Expanded View is for “Show Timetable,” which will show you a weekly calendar view of the courses you select on the list. To select all classes, click the white box to the left of the Name column header. The calendar can used during the scheduling review process.

Calendar PDF: the calendar with PDF icon enables you to export a “Timetable” to PDF, i.e., a PDF of the schedule for the “Calendar” view. Basically allows you to print the Calendar view.

Printer: the printer icon enables you to create a printer-friendly version of the Courses, Sections, Components, from requested time patterns, rooms, and assigned instructors, in chart form. This should be printed after each semester’s initial review before optimization for your department’s records.

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DCU Training ManualCourse EditingThe Course Editing screen displays all information that can be edited at the course level.

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DCU Training ManualCourse Information

The grayed fields containing Department, Course Number, and Course Title information are all read-only. Those pieces are information are based on the Master Course List so are not editable.

Course Attributes Though not grayed, all fields in the Course Attributes area are read-only, except the Expanded Title field. This

field should not be used for subtitles or topics (see notes below for that). The Pre-requisites, Credits, etc. again are all Master Course List objects so are not editable. Note that the Pre-requisite uses the form from IMS (separated by o for “or” and a for “and”) that may be a little confusing to read.

Note: both the “Plus” and the “Trash” icons in the Course Attributes area are inactive; you cannot add or delete the course attributes. Again, these are Master Course List objects and are not editable.

Green Circle with White Check The green circle with a white checkbox means the course is active, i.e., it has at least one section being offered.

If you would like to delete the last section of the course, click the box to the left of the green checkbox and it becomes a red circle with a white line .

Done When you have completed the review of all sections of a course, click the checkbox under Done at the far right.

Demand If a course is part of a Course Combination, the demand appears in this field. Demand is the number of students

in different cohorts that were potentially assigned to this course. See below for more information.

SectionsA list of all course sections appears in this area. The far right side of the Section area has a column for Max Enrollment, which shows the max enrollment (final stop point) for each section, and the Total Supply (all final stop points of all sections added up) for that particular course.

Plus: Use this icon to add a new section from scratch. ONLY DO THIS if there are no other sections already listed; it is easier to duplicate a section. See the “Adding a New Course Section” area of this manual below.

Trash: Click the white checkbox next to the section you want to delete and then click the “Trash” icon. Duplicate: Click the white checkbox next to the section you want to duplicate, and then click this icon. This

is a quicker/more efficient way to add new sections usually. Batch Edit: Click the white checkboxes next to the sections that you want to batch edit, and then click this

icon. You can batch edit on the Section, Component, or Delivery levels. For example, change all stop points.

Calendar: Click the white checkboxes next to the section(s) to see the “Timetable(s)”/schedule(s). Use this icon after the schedule is created, during the review period.

Calendar PDF: Click the white checkboxes next to the section(s) to see the “Timetable(s)”/schedule(s) as a PDF. More or less the way to print as a Calendar view.

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DCU Training ManualSection EditingThe Section Editing screen displays all information that can be edited at the section level.

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DCU Training ManualSection Number

While there is an option to edit this field, the section number is required to be two characters and follow the standard conventions, which are are:

Picking the Right Section NumberSemester(s) Section Number(s) Description

Fall/Spring Numeric 01-99 General Courses Fall/Spring Numeric 91, 93 (odd 90’s) Hybrid Online CoursesFall/Spring Alpha-Number with letter being

campus code, and number just sequential. A1 for ACCC, for example.

Off-campus

Fall/Spring Numeric 90, 92, (even 90’s) OnlineFall/Spring H1-H9 HonorsFall/Spring R1-R9 Gateway (designed for students with

low English/math placements)Fall/Spring T1-TZ Teacher prep or Telepresence

(Immersive Synchronous Lecture)Fall/Spring Z1-ZZ “Dummy” courses to hold extra room(s)

needed for either recitations that meet at the same day/time as the lecture, or a lecture that meets at the same time as a group of smaller sections.

Summer(not using DCU)

Alpha, alphanumeric, and numeric (A1, D6, T2, etc.)

Matches with a specific set of summer session dates (see Summer Calendar for details)

Winter(not using DCU)

W1 (online, morning), W3 (afternoon), W6 (evening)

All winter courses

TERM CODES: each term has a single digit numeric code associated with it as follows:FALL = 9 WINTER = 0 SPRING = 1 SUMMER = 7Infosilem labels the term as the year + term code, so Spring 2020 is 20201; Fall 2020 is 20209, etc.

Description

Leave the Description field blank.

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DCU Training ManualSection Requirements

You can indicate requirements about the ordering of components in the Section Requirements text box. For example, lecture should be before lab; recitation should be after lecture, Lecture/Recitation should be back to back, etc.

Please include the ordering choice and the components that should be ordered. The text length of the Sections Requirements box is 2,000 characters.

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DCU Training ManualSection Attributes

Some Section Attributes are required, but most are not. Those that are required are indicated RED below. Note: there is a scroll bar to the right of the Section Attributes area; scroll down to see all the attributes below:

Field Name Section AttributeClass Restriction Code (5) Class years (2011) of students who are not allowed to register for the section

CMS For online/hybrid courses only; to indicate the content management system (CMS) used for the course

Co-Requisite Read-only value from IMS. To change, put in a section requirement note and scheduling will create the link. This field cannot be edited.

Contact Time For certain graduate-level by arrangement courses only. Time in HHMM formatCourse Note (4) Note that will appear for all sections of a particular course

Exam CodeRequired for each section; determines when the final exam is scheduled (or if one is scheduled at all). For a list of exam codes and definitions, see: https://scheduling.rutgers.edu/scheduling/exam-scheduling/final-exam-schedule

Honor Code (5) Specific honors programs whose students can register for the section (02 is Camden Honors)

Honors College Indicator Determines if the section is open only to Honors College students

Non-trad Indicator Determines if only students with the non-traditional indicator can register for the section

Open Major/Unit (7)Listing of majors (3 characters) OR school codes (2 characters) whose students can register for the section (57, 705, 52, 350, etc.) For combined (52:135) use UNIT AND MAJOR below.

Open Minor (2) Listing of minors (3 characters) whose students can register for the section

Open to Class Level Listing of undergraduate class years that can register for the section (freshmen, sophomore, junior, senior)

Print Determines if the course will appear in the online Schedule of Classes (“Yes”) or not (“No”)

Print Comment (4) Standard comments that can be chosen for a section

Session Print Can be ignored and kept as “Yes”; Determines whether course displays in section searches in IMS (mostly done by advisors for students)

Special Permission Add Special permission number required for a student to add a section; the selection tells the student who maintains the SPNs

Special Permission Drop Special permission number required for a student to drop a section; the selection tells the student who maintains the SPNs

Students with Disability Ind Can be ignored for use in TimetablerSubject Note Note that appears for all sections of a particular subject

Subtitle Topics courses can have a subtitle entered. The subtitle will appear on a student’s transcript. THIS IS WHERE YOU ADD SUBTITLE.

Temporary Stop PointIf a course should have an artificially low stop point at the beginning of registration (like 0 or 5 students, for instance), that number should be entered here

Type (for online/hybrid only)

Use 01 for online courses, 02 for hybrid courses

Unit and major (4) Listing of school-major combos that students can be in to register for the section. For instance, graduate English would be 56350

Unit Note Note that appears for all sections of a particular unit/school code

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DCU Training Manual

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DCU Training ManualScheduling Groups

Any Scheduling Groups that are entered in the Section Groups area, like cross-listings, that affect this particular section will appear here. (see below for more information)

Components

A list of all Components associated with a section appears here. You can:

Plus: Add a new Component. (Lecture, Recitation, Lab, Clinic, etc.)

Trash: Click the white checkbox next to the component you want to delete and then click the “Trash” icon.

Batch Edit: Click the white checkboxes next to the components that you want to batch edit. You can batch edit on the Component or Delivery levels.

Calendar: Click the white checkboxes next to the section(s) to see the “Timetable(s)”/schedule(s). Use this icon after the schedule is created.

Calendar PDF: Click the white checkboxes next to the section(s) to see the “Timetable(s)”/schedule(s) as a PDF. Use this icon after the schedule is created.

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DCU Training ManualComponent Editing and Deliveries

MAX ENROLL

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DCU Training ManualComponent Information

Name and Type should be the exact same values. Choose the Type first from the dropdown, then duplicate that as the Name by manually typing in the value.

Max Enrollment = final stop point.o If a section has multiple components (for example, lecture and recitation), the max enrollments for both

the lecture and recitation must be equal.

Component Scheduling Groups If the Component is part of a Component Group (like a lead section group), the Component Group and all other

Component Group members will appear here. Generally speaking we don’t have any lead sections, but this is how you would build one.

Deliveries There is one Delivery per Component

o A Delivery can be for one or more days/times o A Delivery can only be in one room (You CANNOT assign two rooms to the same delivery)

A Delivery is made up of three parts: the Time Request, the Room Request, and the Instructor

Time Request You can either choose to use a PATTERN request, which will let Infosilem determine when the course is

specifically offered, or you can do a FORCE to a specific pattern day and time.o Labs, Studios, Clinicals, etc. generally are going to end up being FORCED.o General classes should be allowed to use the PATTERN if at all practical.

All courses should align to the normal scheduling grid.o Courses scheduled “off grid” will require Dean’s approval

Room Request If a course is going to be in a Restricted Type room (labs, studios, departmental seminar rooms, etc.), there are

two possible scenarios: o If your department “owns” the room:

Choose the Room Type “Restricted Room.” Leave Pavilion blank. Choose the Room number from the dropdown. The rooms that your department “owns” will be

at the top of the list, highlighted in green. If the course was in that room the prior year, the room will already be listed, and you do not

need to enter anything new.o If you have permission to use another department’s room:

Choose the Room Type “Restricted Room.” Leave Pavilion blank. The rooms that your department does not “own” will appear with white

background. Choose the Room number from the dropdown. In the Room Requirements box, enter the building and room number, and indicate the

department and person who gave you permission to use that restricted room. If a course is going to be in a general purpose classroom, you will need to enter three things: a Room Type, a

preferred Pavilion (building), and any room Characteristics you need.o Room Type

“General Purpose Classroom.”

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DCU Training Manualo Pavilion

Select the preferred building where you would like to hold the section. For a list of the buildings and campuses, please see the Rooms tab on the left Navigation Panel.

The system will try to assign the section to that building. If it cannot it will go down a hierarchy of less desirable spaces.

o Characteristic(s) (of the classroom) Add any Characteristics required in the classroom by clicking the “Plus” icon under the word

Characteristic(s). A popup window will appear. Click the checkboxes next to a max of 6 choices. Please note: the algorithm will treat all Characteristics as required. That is, if you indicate the need for an attribute in a room, you will not be assigned to a room (without your scheduling officer asking you) that does not have all characteristics (i.e., please do not request attributes you do not require). Things like “chalkboard” or “tiered classroom”.

If a course is going to be Off-Campus or By Arrangement on a Rutgers Campus (online), you’ll need to do the following:

o Select the Room Type “Off Campus Room.”o Select the Pavilion “Off Campus – [the name of the off-campus or CA location]]” o Select Room = OC[campus code]-999 o For “By Arrangement” courses only:

In Delivery Attributes, change the By Arrangement Indicator to “Yes.”o For “Off-Campus off campus” (campus Z) courses only:

In Delivery Attributes, select a Budget Code.

Instructor You can also add, delete, or change the instructor associated with the delivery.

o To ADD an instructor, click on the + sign under Instructor and above Department. Select the department the instructor is associated with Click on the instructor in the departmental list

o To DELETE an instructor Click on the small square box next to the instructor, and then click on the TRASH icon above

Department. That will remove the instructor from the course. o To CHANGE – first DELETE the old instructor, then ADD the new instructor.

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DCU Training ManualAdding a New Course SectionOne of the most common tasks you will do in the DCU is adding new course sections. Below are two methods for you to follow.

The Duplication MethodIf a course has other active sections, the easiest way to make a new section is to “Duplicate” an existing section from the Course Editing window.

At the bottom of the Course Editing screen in the Sections area, click the white checkbox next to the Section you want to copy/duplicate. Then click the “Duplicate” (two paper) icon.

Upon duplication, a Section Editing window will open.

Change the section number to a new section number. All other information will be duplicated from the original section. Change any information that you need to at the Section, Component, or Delivery level. Then click “Save.”

The Manual Addition MethodIf there are no other active sections of the course, follow these steps to create a new section:

1. Go to the Course List for the department where the course is located, and click the white box next to Exclude Disabled Courses so that it is unchecked. Courses will now appear on this list with both red circles/white lines

and green circles/white checkmarks .

2. The course you want to add likely has a red circle. Click on the course number in the Name column.

3. The Course Editing screen will open up.

a. Unclick the white checkbox next to the red circle/white line on the right side of the screen. This activates the course.

b. Click “Save.”

c. Go to the bottom of the screen and click the “Plus” icon in the sections area.

4. The Section Editing screen will open up.

a. In the Section Information area at the top:

i. Add a section number (see information in the “Section Editing” area earlier in this document).

ii. Select the available Term.

iii. Leave the Description blank.

iv. Fill in Section Requirements if needed (see “Section Editing” earlier in this document).

b. In the Section Attributes area:

i. Select choices for all required (red) fields.

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DCU Training Manualii. Select or enter information for other necessary attributes.

c. Click “Save” – this creates the section.

d. Go to the bottom of the screen and click the “Plus” icon in the Components area.

5. The Component Editing screen will open up.

a. In the Component Information area at the top:

i. Choose the type from the dropdown.

ii. Re-type that same information in the Name field right above it so that the two fields, Type and Name, match.

iii. Fill in Max Enrollment (= final stop point).

b. In the Delivery Information area at the bottom (see “Component Editing and Deliveries” in an earlier section):

i. Time Requests

o A standard time request of a 2x80min pattern will initially appear. You may modify this or leave it alone.

o If necessary, enter Time Requirements in the box to the right (see “Time Request” information in an earlier section).

ii. Room Requests

o If a Delivery/Course requires a room assignment, click the “Plus” icon.

o Add Room Requirement information (see “Room Request” information in an earlier section) if necessary.

iii. Delivery Attributes

o Enter a value for the By Arrangement Indicator (“N” for most, “Y” only if the course is meeting on a by arrangement basis).

iv. Instructors

o If known, add an instructor by clicking the “Plus” icon.

o A popup will appear. Select the Course Role for each instructor.

o The Teaching Status will default to “Teaching” for each instructor. If the course role chosen was Course Assistant or Course Coordinator, change the Teaching Status to “Non-Teaching.”

v. Click “Save.”

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DCU Training Manual6. If you need to add a second Component (for example, if you first added a lecture, and then wanted to add a

recitation), follow the steps again from step 4d.

Grouping Courses TogetherCourses can be grouped together at the Section or the Component level; together, they are referred to as Scheduling Groups. Here are examples of each and instructions for managing them.

Section Groups

Section Groups are used to keep sections together in one of three different ways:

o Crosslistings

o Meeting Together (same time/prof/room but not crosslisted)

o Same Time (but different prof/room).

Crosslisted Section Groups from the prior semester are carried forward, but new ones will need to be manually created. Similarly, any manually-created Section Groups from a prior like semester will also carry forward.

Please review all Section Groups for your departments to make sure they still apply to the new semester. They may need to change based on the changes to the sections being offered from the previous year.

o If the Section Group is good, click “Done” in the Section Group List.

o If the Section Group is not good, either delete it or open it to edit and deactivate. To deactivate, click the white box next to the green circle with the white check, turning it into a red circle with a line.

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DCU Training Manual To add a new Section Group:

o Click the “Plus” icon on the Section Group List screen.

o Pick the sections you would like to group in the Group Members area by clicking the “Plus” icon.

o Then, select the Group Constraint (how you would like to group them).

o Finally, click Generate a Group ID to create the Group ID. Select the lowest numbered Course or Section for the name.

To delete a Section Group

o From the Section Group List, click the white box to the left of the Section Group ID.

o Click the “Trash” icon.

To duplicate a Section Group (and then you can open up and modify):

o From the Section Group List, click the white box to the left of the Section Group ID.

o Click the “Duplicate,” (two paper) icon.

o The Section Group Editing window will open so you can make any changes and save.

To see all Section Groups with all details:

o Click the “Printer” icon. A new window will open up and show all groups, the group constraint (which means the type of Section Group), the members of the Section Group (which sections it includes), and the time/room information for each of those Sections.

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DCU Training ManualComponent Groups

Component Groups are used to keep components together in one of four different ways:

o Lead Section Lectures

o Meeting Together (same time/prof/room)

o Same Campus

o Same Time (but different prof/room).

Lead section lecture Component Groups from the prior semester are carried forward, but new ones will need to be manually created. Similarly, any manually-created Component Groups from a prior like semester will also carry forward.

Please review all Component Groups for your departments to make sure they should remain intact for the new semester.

o If the Component Group is good, click “Done” in the Component Group List.

o If the Component Group is not good, either delete it or open it to edit and deactivate. To deactivate, click the white box next to the green circle with the check, turning it into a red circle with a line.

To add a new Component Group:

o Click the “Plus” icon on the Component Group List screen.

o Pick the Components you would like to group in the Group Members area by clicking the “Plus” icon.

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DCU Training Manualo Then, select the Group Constraint (how you would like to group them).

o Finally, click Generate a Group ID to create the Group ID.

To delete a Component Group:

o From the Component Group List screen, click the white box to the left of the Component Group ID.

o Click the “Trash” icon.

To duplicate a component group (and then you can open up and modify):

o From the component group list, click the white box to the left of the Component Group ID.

o Click the “Duplicate” (two paper) icon.

o The Component Group Editing window will open so you can make any changes and save.

To see all Component Groups with all details:

o Click the “Printer” icon. A new window will open up and show all groups, the group constraint (which means the type of Component Group), the members of the Component Group (which Components it includes), and the time/room information for each of those Components.

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DCU Training ManualSpreading Courses OutThere are two main ways to spread out courses so that they do not overlap with one another when scheduled: Course Combinations and manually created Academic Blocks.

Course Combinations

Course Combinations are used for two different reasons: to create cohort-based scheduling for fixed-sized groups of students; and to ensure that groups of single-section courses are scheduled conflict-free.

To see the Course Combinations for your department, select the department from the dropdown list on the Navigation Panel.

Each course combination from a department will be listed with a Course Combination ID (name).

The system schedules courses within Course Combinations so they do not overlap. The resulting course schedules for those combinations are called Academic Blocks and are designated as either “Cohort” or “Conflict-Free.”

Add a Course Combination

Click the “Plus” icon on the Course Combination List screen.

Then, decide if you are making a Course Combination for a “Cohort” or to spread out single sections (“SSS”) of courses.

Cohorts

o Add a name in the Course Combination field (see naming convention below); select Type (“Cohort of Students”); leave Description blank; and enter Number of students (the size of the “Cohort”).

o Then, “Add” or “Edit” the Course Requests.

Program can be left blank.

Select Department and Course from dropdowns

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DCU Training Manual Requested Section should be left blank

Category should be “Optional” or “Required”

If “Optional” is chosen, there needs to be another course combination with all of the same required courses and a different “Optional” course.

o Names for “Cohorts”:

CM###J (for majors), CM###N (for minors), or CM###G (for graduate programs), where ### is the subject code of the program.

Add a ‘-1’ for first year fall, ‘-2’ for first year spring, ‘-3’ for sophomore fall, ‘-4’ for sophomore spring, etc.

Then, ‘-A-’ for the first possible way to complete the “Cohort,” ‘-B-’ for the second way, etc.

In the end, the format of the names will be “CM###J-#-@-.”

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DCU Training Manual SSS (Spreading Single Sections)

o Add a name (see naming convention below); select Type (“Conflict-Free”); leave Description blank; and enter the number of students (Note: always use “500” for conflict-free).

o Then, “Add” or “Edit” the Course Requests.

Enter Program (“SSS 1” at the bottom of the scroll-down list)

Select Department and Course from dropdowns

Leave Requested Section blank

Enter Category as “Required.”

o Names for “SSS”:

SSS-CM###J-1-@- (for fall) and SSS-CM###J-2-@- (for spring), where ### is the subject code of your department, and @ is a letter of the alphabet, starting with A, for each group of courses.

An example for fall would be: SSS-CM202J-1-A. An example for spring would be: SSS-CM470J-2-A.

Delete a Course Combination

From the Course Combination List, click the white box to the left of the Course Combination ID.

Click the “Trash” icon.

Duplicate a Course Combination

From the Course Combination List, click the white box to the left of the Course Combination ID.

Click the “Duplicate,” (two paper) icon.

The Course Combination Editing window will open so you can make any changes and save.

See All Course Combinations

To see all Course Combinations with all details, click the “Printer” icon. A new window will open up and show all Course Combinations, the Academic Block Type (“Cohort” or “Conflict-Free”), the members of the Course Combination (which courses it includes), and whether the members are “Required” or “Optional.”

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DCU Training ManualAcademic Blocks

Academic Blocks are a list of Components (lectures, recitations, labs, etc.) that should be scheduled at different times. The can be created using Components from multiple sections of the same course or multiple courses.

To see the Academic Blocks for your department, select the department from the dropdown list on the Navigation Panel.

Each Academic Block from a department will be listed with an Identification (name). The Type will always be “Conflict-Free.”

Add an Academic Block

Click the “Plus” icon on the Academic Block List screen.

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DCU Training Manual Once in the Academic Block Editing screen, select all Components that should be scheduled “Conflict-Free” by

clicking on the “Plus” icon in the Components area on the bottom of the window.

If you include a lecture, and that lecture is part of a lead section lecture Component Group (say, sections 01-06 all have lectures that meet together), please only add the lead section’s lecture Component (in this case, just the lecture for section 01).

The Identification should be the name of the department (format ##:### - see the Department value; example 52:135) and then a short identifier, like upper-level courses.

Size should remain as “0.”

Description and Academic Block Requirements can remain blank.

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DCU Training ManualINSTRUCTORS:

Adding Instructor Unavailabilities.Infosilem treats this in the “negative” – not when an Instructor is available, but when they are NOT available. This can also be referred to as “block-offs”.

To ADD an unavailability, go to INSTRUCTORS- Select the DEPARTMENT- Select the INSTRUCTOR NAME- On that page, go down to Instructor Unavailabilities- Click on + to add a new one- Select TYPE (tier 2), TERM (20201), START DATE (defaults usually), END DATE (defaults usually)- Select DAY of the week, and the START and END time (military format) of the time the instructor is NOT

available.

You can also DELETE unavailabilities by clicking in the small white box and then on the TRASH icon.

NOTE: TYPE 1 unavailabilities are determined by HR, and will be automatically entered for the instructors by the system.

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DCU Training ManualMEETINGS

Meetings can be entered by a department to block off meeting time for a group of instructors from one or multiple departments. This can be done in lieu of one-by-one block offs done in the Faculty and Instructor Teaching Availability portal.

To see the meetings for your department, select the department from the dropdown list on the Navigation Panel.

Adding a Meeting

Click the “Plus” icon on the Meeting List screen.

Select the Meeting Type “Departmental Meeting.”

Identification is a free-form text field – make the name meaningful to you and your department.

In Forced Time:

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DCU Training Manualo Select the available Term, which will fill in the start and end dates.

o Keep Frequency as “1.”

o Choose a Day.

o Choose a Start and End time.

o You can add additional days/times as well if needed with the “Plus” icon.

Add instructors:

o Click the “Plus” icon in the Instructors area.

o Click the white checkboxes next to each instructor you would like to add. Click “Ok.”

o If you would like to add instructors from other departments, click the “Plus” icon again, and in the popup window, change the Department dropdown to a different department and add additional instructors. Click “Ok.”

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DCU Training ManualROOMS

Using the Rooms link in the Navigation Panel will display all active rooms that are currently stored in the database. A printer friendly version is available to print the room inventory. Once the schedule is created (during the review period), this list will show all Deliveries assigned to each of the rooms.

You may also use the rooms link to see any course requesting to use one of your department’s restricted rooms. If there are any courses requesting use that you did NOT approve, please contact your scheduling officer.

REPORTS

The Reports link in the Navigation Panel links to reports that are available for your department, including Conflict Reports, which display conflicting resources within a particular department for a Delivery or Deliveries.

These reports will be important to review within the initial scheduling window (when the DCU first opens for a new semester’s scheduling) to find conflicts between Academic Blocks, Instructors, and course-level requests ahead of the schedule creation process.

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DCU Training ManualDEPARTMENTAL CHECKLIST TO CREATE A NEW SEMESTER SCHEDULE

1. Add New Sectionsa. When the course already has other active sectionsb. When it is the first section of a course being activated from the MCL

2. Delete Sections3. Edit Attributes of Courses

a. Course levelb. Section levelc. Delivery level

4. Modify Room and Time/Pattern Requestsa. Restricted Roomsb. General Purpose Classrooms

5. Add/modify Instructors Listed on Courses6. Group Courses Together

a. Cross-listingb. Lead Section Lecturesc. Meeting Together (Same time/room/prof)d. Same Time Only (Different room/prof)e. Same Campus

7. Spread Courses Outa. Cohort of Studentsb. Spreading Single Sections (SSS)c. Multiple sections of the same or different courses

8. Create Departmental Meetings9. Double Check Data Before the DCU Closes

a. Review the Conflict Reporti. Courses that conflict with each otherii. Courses that conflict with professor blockoffs

b. Check that max enrollments match in multi-component sectionsc. Look at your Restricted Rooms to see what is assigned

10. Print Out All Course Lists for Each Department11. Click Done on All Reviewed:

a. Coursesb. Meetingsc. Academic Blocksd. Section Groupse. Component Groupsf. Course Combinations

12. Contact Scheduling Officer When Complete

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DCU Training ManualAPPENDIX A: COURSE HIERARCHY

Viewing Courses in the DCU1. Click on Courses2. Dropdown with the departments you can edit and view will appear3. Courses that have active sections appear here4. Hierarchy of courses:

Department > Course > Section > Component > Delivery

Can click on any blue link in the DCU to get information on that level of the hierarchy:a. Department

i. Users have access on the department levelii. Instructors are assigned to one department as their home, even though they can teach for

more than one subject or departmentiii. To see all courses on the MCL, and not just ones being offered, unclick the “Exclude disabled

courses” box at the top of the Course Listb. Course

i. Has title, subject, course number listedii. Information about course combinations

1) Total demand for that course2) Listing of each course combination the course is in (from any department.

iii. Listing of each section being offerediv. Full timetable for every section of the course for the whole semester

c. Sectioni. Has subject, course number, and section listed

ii. Section attributes: (almost) everything that you would normally edit in CSS (aside from budget codes, time, date, location, and stop point)

1. Temporary stop point (which is used as initial registration stop point)iii. Scheduling Groups

1) Crosslistings2) “Courses forced into the same time” from course combo worksheets and DCU entries

iv. Listing of each component for that section (02-LEC, 03-RECIT, 05-LAB, etc.)v. Full timetable for that section

d. Componenti. Has subject, course number, section, and type of meeting listed

ii. Name and type of component are the same (02-LEC, for example)iii. Contains day/time/location informationiv. Max enrollment = final stop point

e. Deliveryi. Department, course number, section, and name/type of delivery is listed

ii. Enter room request at the delivery leveliii. Enter time request at the delivery leveliv. Enter Instructor at the delivery level

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DCU Training ManualAPPENDIX B: ALLOW POP-UPS

The DCU is a “Pop-Up.” Please follow the steps below to “Allow Pop-Ups” for the DCU only.

Safari1. Enter full web address, including “https://”: https://schedulingcourses.rutgers.edu/NB

2. Log in through CAS authentication using your University NetID and Password:

3. You will receive an error message alerting you that your browser settings do not allow “Pop-Ups”:

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DCU Training Manual4. Choose “Safari,” “Preferences” from the main menu:

5. Choose “Websites,” “Pop-up Windows,” and choose “Allow” for “schedulingcourses.rutgers.edu”

6. Re-enter complete website address in address field:

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DCU Training ManualFirefox 1. Using the “hamburger” on the top right, scroll down to “Options”:

2. Choose “Privacy & Security,” scroll down to “Block pop-up windows, and click on “Exceptions”:

3. Enter full web address, click “Allow,” and click “Save Changes”:

4. Enter full web address: https://schedulingcourses.rutgers.edu/camden

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DCU Training Manual

5. Log in through CAS authentication using your University NetID and Password:

Chrome 1. Choose the three dots on the top right for “Customize and control Google Chrome”:

2. Scroll down and choose “Settings”:

3. Scroll down and choose “Advanced”:

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DCU Training Manual

4. Scroll down and choose “Content settings”:

5. Scroll down and choose “Pop-ups and redirects”:

6. Choose “Allow,” “Add”:

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DCU Training Manual

7. Type in website address and choose “Add”: https://schedulingcourses.rutgers.edu/camden

8. Enter full website address: https://schedulingcourses.rutgers.edu/camden

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DCU Training Manual9. Log in through CAS authentication using your University NetID and Password:

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DCU Training ManualAPPENDIX C: CLASS SCHEDULING GRID(found on web at https://registrar.camden.rutgers.edu/sites/registrar/files/BlockScheduleRevised120518.pdf)

MONDAY/WEDNESDAY/FRIDAY

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DCU Training ManualTUESDAY/THURSDAY

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DCU Training ManualAPPENDIX D: STANDARD PERIOD COMBINATIONS

Patterns and Pattern SubsetsPATTERN TYPE DAYS AND TIMES LABEL

3 x 55 minutes Day MWF 8:00am-8:55am3 x 55 minutes Day MWF 9:10am-10:05am3 x 55 minutes Day MWF 10:20am-11:15am2 x 80 minutes Day MW 8:00am-9:20am2 x 80 minutes Day MF 8:00am-9:20am2 x 80 minutes Day TuTh 8:00am-9:20am2 x 80 minutes Day WF 8:00am-9:20am2 x 80 minutes Day MW 9:35am-10:55am2 x 80 minutes Day MF 9:35am-10:55am2 x 80 minutes Day TuTh 9:35am-10:55am2 x 80 minutes Day WF 9:35am-10:55am2 x 80 minutes Day TuTh 11:10am-12:30pm2 x 80 minutes Day MW 12:30pm-1:50pm2 x 80 minutes Day MF 12:30pm-1:50pm2 x 80 minutes Day WF 12:30pm-1:50pm2 x 80 minutes Day TuTh 2:00pm-3:20pm2 x 80 minutes Day MW 2:05pm-3:25pm2 x 80 minutes Day MF 2:05pm-3:25pm2 x 80 minutes Day WF 2:05pm-3:25pm2 x 80 minutes Day TuTh 3:35pm-4:55pm2 x 80 minutes Day MW 3:45pm-5:05pm2 x 80 minutes Day MF 3:45pm-5:05pm2 x 80 minutes Day WF 3:45pm-5:05pm2 x 80 minutes Day MW 4:20pm-5:40pm2 x 80 minutes Day TuTh 4:20pm-5:40pm2 x 80 minutes Day WF 4:20pm-5:40pm2 x 80 minutes Eve MW 6:00pm-7:20pm2 x 80 minutes Eve MF 6:00pm-7:20pm2 x 80 minutes Eve TuTh 6:00pm-7:20pm2 x 80 minutes Eve WF 6:00pm-7:20pm2 x 80 minutes Eve MW 7:35pm-8:55pm2 x 80 minutes Eve MF 7:35pm-8:55pm2 x 80 minutes Eve TuTh 7:35pm-8:55pm2 x 80 minutes Eve WF 7:35pm-8:55pm1 x 60 minutes Day M 8:00am-9:00am1 x 60 minutes Day Tu 8:00am-9:00am1 x 60 minutes Day W 8:00am-9:00am1 x 60 minutes Day Th 8:00am-9:00am1 x 60 minutes Day F 8:00am-9:00am

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DCU Training Manual1 x 60 minutes Day M 9:35am-10:35am1 x 60 minutes Day Tu 9:35am-10:35am1 x 60 minutes Day W 9:35am-10:35am1 x 60 minutes Day Th 9:35am-10:35am1 x 60 minutes Day F 9:35am-10:35am1 x 60 minutes Day Tu 11:10am-12:10pm1 x 60 minutes Day Th 11:10am-12:10pm1 x 60 minutes Day M 12:30am-1:30pm1 x 60 minutes Day W 12:30am-1:30pm1 x 60 minutes Day F 12:30am-1:30pm1 x 60 minutes Day Tu 2:00pm-3:00pm1 x 60 minutes Day Th 2:00pm-3:00pm1 x 60 minutes Day M 2:05pm-3:05pm1 x 60 minutes Day W 2:05pm-3:05pm1 x 60 minutes Day F 2:05pm-3:05pm1 x 60 minutes Day Tu 3:35pm-4:35pm1 x 60 minutes Day Th 3:35pm-4:35pm1 x 60 minutes Day M 3:45pm-4:45pm1 x 60 minutes Day W 3:45pm-4:45pm1 x 60 minutes Day F 3:45pm-4:45pm1 x 60 minutes Eve M 6:00pm-7:00pm1 x 60 minutes Eve Tu 6:00pm-7:00pm1 x 60 minutes Eve W 6:00pm-7:00pm 1 x 60 minutes Eve Th 6:00pm-7:00pm1 x 60 minutes Eve F 6:00pm-7:00pm1 x 60 minutes Eve M 7:35pm-8:35pm1 x 60 minutes Eve Tu 7:35pm-8:35pm1 x 60 minutes Eve W 7:35pm-8:35pm1 x 60 minutes Eve Th 7:35pm-8:35pm1 x 60 minutes Eve F 7:35pm-8:35pm

1 x 160 minutes Day M 8:00am-10:50am1 x 160 minutes Day Tu 8:00am-10:50am1 x 160 minutes Day W 8:00am-10:50am1 x 160 minutes Day Th 8:00am-10:50am1 x 160 minutes Day F 8:00am-10:50am1 x 160 minutes Day Tu 9:35am-12:25pm1 x 160 minutes Day Th 9:35am-12:25pm1 x 160 minutes Day M 12:30pm-3:20pm1 x 160 minutes Day W 12:30pm-3:20pm1 x 160 minutes Day F 12:30pm-3:20pm1 x 160 minutes Day Tu 2:00pm-4:50pm1 x 160 minutes Day Th 2:00pm-4:50pm1 x 160 minutes Eve M 6:00pm-8:50pm1 x 160 minutes Eve Tu 6:00pm-8:50pm1 x 160 minutes Eve W 6:00pm-8:50pm

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DCU Training Manual1 x 160 minutes Eve Th 6:00pm-8:50pm1 x 160 minutes Eve F 6:00pm-8:50pm2 x 160 minutes Day MW 8:00am-10:50am2 x 160 minutes Day MF 8:00am-10:50am2 x 160 minutes Day TuTh 8:00am-10:50am2 x 160 minutes Day WF 8:00am-10:50am2 x 160 minutes Day TuTh 9:35am-12:25pm2 x 160 minutes Day MW 12:30pm-3:20pm2 x 160 minutes Day MF 12:30pm-3:20pm2 x 160 minutes Day WF 12:30pm-3:20pm2 x 160 minutes Day TuTh 2:00pm-4:50pm2 x 160 minutes Eve MW 6:00pm-8:50pm2 x 160 minutes Eve MF 6:00pm-8:50pm2 x 160 minutes Eve TuTh 6:00pm-8:50pm2 x 160 minutes Eve WF 6:00pm-8:50pm1 x 180 minutes Day M 8:00am-11:00am1 x 180 minutes Day Tu 8:00am-11:00am1 x 180 minutes Day W 8:00am-11:00am1 x 180 minutes Day Th 8:00am-11:00am1 x 180 minutes Day F 8:00am-11:00am1 x 180 minutes Day M 12:30pm-3:30pm1 x 180 minutes Day W 12:30pm-3:30pm1 x 180 minutes Day F 12:30pm-3:30pm1 x 180 minutes Day Tu 2:00pm-5:00pm1 x 180 minutes Day Th 2:00pm-5:00pm1 x 180 minutes Day M 2:05pm-5:05pm1 x 180 minutes Day W 2:05pm-5:05pm1 x 180 minutes Day F 2:05pm-5:05pm1 x 180 minutes Eve M 5:45pm-8:45pm1 x 180 minutes Eve Tu 5:45pm-8:45pm1 x 180 minutes Eve W 5:45pm-8:45pm1 x 180 minutes Eve Th 5:45pm-8:45pm1 x 180 minutes Eve F 5:45pm-8:45pm1 x 220 minutes Day M 7:15am-11:05am1 x 220 minutes Day W 7:15am-11:05am1 x 220 minutes Day F 7:15am-11:05am1 x 220 minutes Day Tu 7:30am-11:20am1 x 220 minutes Day Th 7:30am-11:20am1 x 220 minutes Day M 12:30pm-4:20pm1 x 220 minutes Day W 12:30pm-4:20pm1 x 220 minutes Day F 12:30pm-4:20pm1 x 220 minutes Day Tu 1:55pm-5:45pm1 x 220 minutes Day Th 1:55pm-5:45pm1 x 220 minutes Eve M 6:00pm-9:50pm1 x 220 minutes Eve Tu 6:00pm-9:50pm

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DCU Training Manual1 x 220 minutes Eve W 6:00pm-9:50pm1 x 220 minutes Eve Th 6:00pm-9:50pm1 x 220 minutes Eve F 6:00pm-9:50pm1 x 110 minutes Day M 7:15am-9:05am1 x 110 minutes Day W 7:15am-9:05am1 x 110 minutes Day F 7:15am-9:05am1 x 110 minutes Day Tu 7:30am-9:20am1 x 110 minutes Day Th 7:30am-9:20am1 x 110 minutes Day M 9:15am-11:05am1 x 110 minutes Day W 9:15am-11:05am1 x 110 minutes Day F 9:15am-11:05am1 x 110 minutes Day Tu 9:35am-11:25am1 x 110 minutes Day Th 9:35am-11:25am1 x 110 minutes Day M 12:30pm-2:20pm1 x 110 minutes Day W 12:30pm-2:20pm1 x 110 minutes Day F 12:30pm-2:20pm1 x 110 minutes Day Tu 1:55pm-3:45pm1 x 110 minutes Day Th 1:55pm-3:45pm1 x 110 minutes Day M 2:30pm-4:20pm1 x 110 minutes Day W 2:30pm-4:20pm1 x 110 minutes Day F 2:30pm-4:20pm1 x 110 minutes Day Tu 3:55pm-5:45pm1 x 110 minutes Day Th 3:55pm-5:45pm1 x 110 minutes Eve M 6:00pm-7:50pm1 x 110 minutes Eve Tu 6:00pm-7:50pm1 x 110 minutes Eve W 6:00pm-7:50pm1 x 110 minutes Eve Th 6:00pm-7:50pm1 x 110 minutes Eve F 6:00pm-7:50pm1 x 110 minutes Eve M 8:00pm-9:50pm1 x 110 minutes Eve Tu 8:00pm-9:50pm1 x 110 minutes Eve W 8:00pm-9:50pm1 x 110 minutes Eve Th 8:00pm-9:50pm1 x 110 minutes Eve F 8:00pm-9:50pm2 x 110 minutes Day MW 7:15am-9:05am2 x 110 minutes Day MF 7:15am-9:05am2 x 110 minutes Day WF 7:15am-9:05am2 x 110 minutes Day TuTh 7:30am-9:20am2 x 110 minutes Day MW 9:15am-11:05am2 x 110 minutes Day MF 9:15am-11:05am2 x 110 minutes Day WF 9:15am-11:05am2 x 110 minutes Day TuTh 9:35am-11:25am2 x 110 minutes Day MW 12:30pm-2:20pm2 x 110 minutes Day MF 12:30pm-2:20pm2 x 110 minutes Day WF 12:30pm-2:20pm2 x 110 minutes Day TuTh 1:55pm-3:45pm

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DCU Training Manual2 x 110 minutes Day MW 2:30pm-4:20pm2 x 110 minutes Day MF 2:30pm-4:20pm2 x 110 minutes Day WF 2:30pm-4:20pm2 x 110 minutes Day TuTh 3:55pm-5:45pm2 x 110 minutes Eve MW 6:00pm-7:50pm2 x 110 minutes Eve MF 6:00pm-7:50pm2 x 110 minutes Eve WF 6:00pm-7:50pm2 x 110 minutes Eve TuTh 6:00pm-7:50pm2 x 110 minutes Eve MW 8:00pm-9:50pm2 x 110 minutes Eve MF 8:00pm-9:50pm2 x 110 minutes Eve WF 8:00pm-9:50pm2 x 110 minutes Eve TuTh 8:00pm-9:50pm

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DCU Training ManualAPPENDIX E: CLASSROOM BUILDING CODES

CODE BUILDING NAMEATG Armitage HallATS Artis Building (Childhood Studies)BSB Business and Science BuildingCCC Camden Campus Center (only for NCR)CNS Camden Nursing and Science BuildingCS 319 Cooper Street (Honors College, General)

CSW Camden Social Work Building (Social Work)FA Fine Arts

GYM Athletic Center HPR History/Philosophy/Religion BuildingLAW Law SchoolLIB Paul Robeson Library (NOT including Penn 401)

PENN Paul Robeson Library, Penn 401 entranceSCI Science BuildingSOC Sociology Building (405/7 Cooper St.)WRT Writers House (305 Cooper St)WWC Walt Whitman Center