Tender Ref. No. STPIN/QUO/PUR/17-18/07 dated 09/08/2017 Page 1 of 19 SOFTWARE TECHNOLOGY PARKS OF INDIA Ministry of Electronics & Information Technology, Govt. of India Ganga Software Technology Complex, Sector-29, Noida-201303 Phone: +91-120-2470400; Fax: +91-120-2470403 Website: www.noida.stpi.in REQUEST FOR PROPOSAL RFP for inviting Concept Design Proposal from Architects/Architectural Firms for proposed Office building at Plot ES-1, STPI Noida 1. Mode of Tendering: e-Tender URL http://eprocure.gov.in/eprocure/app in Two-Bid System: (A)Technical Bid (B) Financial Bid 2. Date & Time of Publishing of Tender : 09/08/2017; 16:00 Hrs 3. Date, Time & Venue of Pre-Bid Meeting : 18/08/2017.;11:00 Hrs (at STPI Noida) 4. Last Date & Time for submission of Bid :29/08/2017;12:00 Hrs 5. Date & Time for Opening of Technical Bid : 30/08/2017;12:30 Hrs 6. Date & Time for opening of Financial Bid : Shall be conveyed separately 7. Date & Time for Presentation by Shortlisted bidders : Shall be conveyed separately 8. Validity of Bid :90 days from last date of submission
Request for Proposal (RFP) for Inviting Concept Design for proposed
Office building at Plot ES-1, STPI Noida Software Technology Parks of India (STPI) an autonomous society under Ministry of Electronics & Information Technology, Govt. of India invites Concept Design Proposals from competent and qualified Architects/Architectural firms (as per the conditions of eligibility mentioned in this RFP) for a new Office building on the plot located at following address:
1. The design proposal should contain Vision statement, rationale for overall planning for
various aspects of the design fulfilling all space requirements as per this RFP. The Design Concept should be elaborated through visual sketches, plans, elevations & sections etc. The design should cater to all structural requirements and feasibility aspect of the design with all necessary compliance of all statutory authorities.
This office building shall have to be built on a Plot area of 3860.5 Sqmt and shall have total covered area of about 9651.25 Sqmt or maximum covered area with maximum FAR available as per local by laws.
The proposals (bids) should be in two parts: (i) the Technical Bid, which should contain the Concept Design Proposal and other documents required as per the terms & conditions of this RFP; and (ii) the Financial Bid which should be as per the format given. Please note that the Financial Bid shall be submitted strictly in a separate envelope. The amount must be expressed in lump-sum fee and not in terms of percentage of the project cost. The bidders can download tender document from www.noida.stpi.in & http://eprocure.gov.in.
2. Functional Office Space Requirements
The project envisages construction of a New Office Building having office space of about 2591.82 sq.m excluding areas for building services, parking etc. and about .min 2 (Nos) guest rooms for visitors (as per requirement) for proposed Office building of STPI at STPI, Plot No. ES-1, GANGA SOFTWARE TECHNOLOGY COMPLEX, SECTOR 29, NOIDA-201303. Broad space requirements ofmain components of the complex is as under:
STPI Office: 2591.82 Sqm. Auditorium: 656.55 Sqm Finishing School: 345.56 Sqm Incubation: 4147 Sqm. Guest Rooms: 172.8 Sqm. Common areas (like Cafeteria, Conference / Meeting rooms) : 1368.4 Sqm. Basement : double basement for parking and services
(The above areas are exclusive of areas for building services, public conveniences and parking which shall be provided as per Local bye-laws & Technical Standards). Detailed information is in Annexure D.
3. Development Norms
The building norms applicable to the site are as below:
Plot area : 3860.5 Sqm.
Permissible FAR : As per Local bye-laws
Permissible Height : As per Local bye-laws
Set backs : As per Local bye-laws
Parking : As per Local bye-laws
(Note: The Architects/Architectural firms who submit the Concept Design Proposal shall
be responsible for confirmation to all local bye-laws & regulations etc& submit design
proposals accordingly)
4. The Proposal
4.1 General parameters
a) Design Proposal should correspond to the surrounding environment including the
existing urban context and should be based on all necessary considerations for the
terrain of the land. The Concept design should be inspiring and futuristic in its overall
spatial composition and ambiance.
b) Design should be modern & forward-looking within conformity of the local
development controls, standards and planning regulations within overall site
parameters of the city.
c) There should be functional distinction between STPI Office, Incubation space (Raw and
PnP), Network Operating Center (NOC), Data Center etc. and other office spaces. The
reception should be inviting and should have sufficient waiting area having controlled
public access. Access to the other offices should be restricted. All public related
activities should preferably be kept on the ground floor only.
d) All local factors such as climatic conditions, sub-soil conditions etc. should be taken
into account for ensuring structural feasibility of the design. External finishes should
be based on consideration of long term maintenance aspects as well as on the
longevity of the building/s.
e) The Design proposal should ideally be based on Green Building Design concepts using
all National / International practices for such buildings. The Concept of the project
should have valid registration for architectural practices. This should be supported with certified copy of the registration certificate showing registration number, date of registration and its date of validity.
b) Participating Architects/Architectural firms shall ascertain the local bye-laws
applicable to the site(s) and prepare / submit the concept design accordingly and the applicants may visit the site if required
c) Architect/Architectural firm should submit the Concept Design Proposal along with
broad specifications for external and internal finishes.
d) Even though an applicant may satisfy the qualification criteria / eligibility requirements, he would be liable for disqualification if misleading or false representation or deliberately suppressed information related to technical eligibility is noted during design assessment including record of poor performance such as abandoning work, not properly completing the projects or fulfilling the contract agreements or financial failures / weaknesses etc.
e) STPI shall engage a separate Project Management Agency/Consultant who shall detail out the design further and shall finally execute the project. The selected Architect/ Architectural firm, if need be, shall be asked to co-ordinate (on agreed terms & conditions) with and work along with that firm/s during project execution period for successful implementation of the project in all respects.
6. Invitation of Concept Design Proposals
a) Bids are invited from Architects/Architectural firms for Concept Design. The design submitted along with proposals shall be evaluated by duly constituted committee(s) out of which the most suitable designs shall be shortlisted and one will be selected.
b) Participation in this RFP and submission of the Design Proposal would imply
acceptance of terms & conditions as may be shared by STPI before final selection of the Concept Design.
7. Correspondence Address:
a) The applicant shall address all their queries through email or by writing to Director,
STPI Noida.
8. Time Schedule
a) Time-schedule for the preparation and submission of proposals, is as given below:-
Date & Time of Publishing of Tender : 09/08/2017; 16:00 Hrs Date, Time & Venue of Pre-Bid Meeting : 18/08/2017.;11:00 Hrs (at STPI Noida) Last Date & Time for submission of Bid : 29/08/2017; 12:00 Hrs Date & Time for Opening of Technical Bid : 30/08/2017; 12:30 Hrs Date & Time for opening of Financial Bid : Shall be conveyed separately Date & Time for Presentation by Shortlisted bidders : Shall be conveyed separately
i) Drawings / Documents - A-2 size. ii) A CLEARLY LEGIBLE site plan showing the site layout,
plot area, proposed built-up area, landscape, access roads, surroundings etc.
- 1:500 scale
iii) All CLEARLY LEGBILE Floor layout Plans, Elevations, Sections
- 1:200 scale
iv) A Report (Not exceeding 5 pages) Explaining the salient features of Concept design, comparative area statement vis-a-vis area requirement for various functions.
- A-4 size
v) Rough-cost-estimate(To provide an understanding about the construction cost per sqm. based on high level of specifications and services suitable for the project)
- A-4 size
vi) Computer generated 3D Views describing the Proposal (Hardcopy as well as soft-copy in CD)
- 1:500 scale
(2) Additional documents:
Earnest Money Deposit (EMD)- Earnest Money Rs. 10,000/-(Rupees Ten Thousand Only) should be deposited in [Bank Details - Bank of India, Sector 18, Noida SB A/c - 711710110001585, IFSC Code- BKID0007117] on or before bid submission closing time as mentioned in the tender document Bidders, however, have to attach scanned copy of Earnest Money documents along with their e-tender. Bids submitted without EMD will stand rejected. EMD will not be accepted in the form of cash / cheque. No interest is payable on EMD. The bidders those who have registered with NSIC shall be exempted for submission of EMD. However, the bidder shall submit the valid NSIC registration certificate for availing such exemptions.
EMD will be refunded to the successful bidder after acceptance of award of contract at STPI Noida. The EMD will be returned to all un-successful bidders after finalization of tender and bears no interest.
The EMD shall be forfeited, if the bidder withdraws the bid during the period of bid validity specified in the tender.
However if the return of EMD is delayed for any reason, no interest / penalty shall be payable to the bidder.
The successful bidder, on award of contract / order, must send the contract/order acceptance in writing, within 7 days of award of contract/order, failing which the EMD will be forfeited.
The EMD shall be forfeited, if the bidder withdraws the bid during the period of bid validity specified in the tender.
Registration certificate Details of all works of similar class executed in Form A
b) Financial Bid Separate envelope as per Annexure B
10. Design Evaluation & Award of Work
10.1 Evaluation Procedure
a) Duly constituted committee(s) shall be constituted for the purpose of evaluation and final selection of the design proposal by STPI. The right to choose the most suitable design and to seek modifications thereon, as may be necessary, shall lie with STPI. Author of the selected design may or may not be involved in the next stages of the project and therefore, once the design is finalized and accepted by STPI and payment is made to the successful design Architect/Architectural Firm, it shall remain with STPI and the ownership of the selected design shall be deemed to be transferred to STPI.
b) The design proposals submitted to STPI should be unique and must not have been already submitted /supplied to any other client. The selected design proposal shall not be submitted to any other client in future.
c) The Concept design shall be evaluated in two stages. In the first stage, all the designs shall be examined from the point of view of fulfillment of the Design parameters and other technical requirements. Shortlisted bidders shall be asked to make a presentation on their design proposal as well as on their past projects and experience, before duly constituted committee(s) for this purpose. After the presentation each design shall be graded to evaluate the Design Proposal. In the second stage, the financial bids of the best selected design will be opened and overall grading shall be done.
10.2 Design Evaluation Criteria
a) Assessment of the Design Proposals by the Selection Committee will be based on two
parameters i.e. Technical &Financial.
b) The initial criteria prescribed in Annexure C in respect of experience of similar works completed will first be scrutinized and the applicant’s eligibility for the work shall be determined.
c) The applicants qualifying the initial criteria as set out in AnnexureC will be evaluated on following criteria by scoring method on the basis of details furnished by them:
4 Design suitability to local Climatic conditions 5
5 Vehicular and Pedestrian Circulation pattern +
segregation activities & areas
10
6 Provision for Green building technologies 10
7 Provision for natural light and Ventilation 5
8 Presence of a strong visual Indian theme 5
9 Provision for future expansion 5
B Additional technical criteria (25)
1 Structure of the organization 10
2 Project Management capabilities 5
3 Experience of designing similar buildings 10
4 Total score on Technical parameters (100)
5 75% weightage
C Financial Criteria
1 Percentage bid
2 100 x (Ratio of lowest bid / bid)
3 25% weightage
Total Score (Technical + Financial points)
Note: To become eligible for financial bid opening the applicant must secure at least fifty percent marks in each and sixty percent marks in aggregate of the following criteria of evaluation.
d) The selection process of the consultant would be based on weighted-average criteria of both the technical and financial bids in the ratio of 75:25.
To be submitted as per Annexure B in separate envelope.
12. Instructions for submission of bids
a) The bidder shall quote the lump sum consultancy charges after studying the scope of work.
b) The consultancy charges quoted shall be net. Nothing extra (except associated taxes)
shall be paid on any account. The amount of fee shall be quoted in words and figures for the complete job.
c) No interim payment will be made on submission of the design. The payment shall be
made in two parts (85%+15%) on submission of final bill by Architect/Architectural firm after deducting the applicable TDS as per prevailing Govt. Rules.
d) All the conditions of the RFP and any clarifications or corrigenda thereof shall be
binding on all bidders
e) The bidder shall check the pages of all documents. In the event of discovery of any discrepancy or missing pages, the bidder shall inform the Director, STPI Noida.
f) In case the bidder has any doubt about the meaning of anything contained in the
Tender document, it shall seek clarification on or before specified date of Pre-Bid meeting. All clarifications shall be published on STPI Noida website.
g) Except for any written clarification by STPI Noida, which is expressly stated to be an
addendum to the tender document issued by the Director, STPI Noida, no written or oral communication, presentation or explanation by any other employee of STPI shall be taken to bind or fetter STPI under the contract.
h) Validity of Bid: The bids shall remain valid for a period of 90 days from the last date
of submission of bids.
i) Bid Submission: Bids must be submitted as per the date and time stipulated in the RFP. STPI may, at its discretion, extend the deadline for submission of bids in which case all rights and obligations of STPI and the bidder will remain the same.
13. Force Majeure
a) If at any time during the currency of the process, either party is subject to force majeure, which can be termed as civil disturbance, riots, strikes, tempest, acts of God etc. which may prevent either party to discharge its obligation, the affected party shall promptly notify the other party about the happening of such an event. Neither party shall by reason of such event be entitled to terminate the contract in respect of such
performance of their obligations. The obligations under the contract shall be resumed as soon as practicable after the event has come to an end or ceased to exist. If the performance of any obligation under the contract is prevented or delayed by reason of the event beyond a period mutually agreed to,then either party may at its option terminate the contract.
14. Dispute Resolution:
a) Any dispute and or difference arising out of or relating to this contract will be resolved through joint discussion of the authorized representatives of the concerned parties. However, if the disputes are not resolved by joint discussions, then the matter will be referred for adjudication to a sole Arbitrator appointed by the DG STPI.
b) The award of the sole Arbitrator shall be final and binding on both the parties. The
arbitration proceedings shall be governed by Indian Arbitration and Conciliation Act 1996 as amended from time to time.
c) The cost of Arbitration shall be borne by the respective parties in equal proportions.
d) Arbitration proceedings will be held at Delhi only.
Jurisdiction of Court:
The courts at Delhi shall have the exclusive jurisdiction to try the disputes, if any, arising out of this agreement between the parties.
1. STPI will retain a sum at the rate of 5% as security of the gross amount of each payment.
The same will be released after one year of the completion of the Project or obtaining the completion certificate from the local authorities.
2. Architect/Architectural firm will be liable for punitive action (like forfeiture of security
and/or balance payments) if it fails in its duties including but not limited to any of the following: a) Provide complete set of Architectural Drawings like Plans, elevations and sections of
the selected Concept design along with soft copies (CAD Files) as may be required by STPI.
b) Prepare design document on the basis of appropriate standards, criteria and brief
specifications, perspective, sketches, and 3D computer models etc. renderings as part
c) Work with other Consultant/Consultants engaged by STPI for the Project. The consultant would need to work with STPI as and when required in the office of STPI for better co-ordination. The consultants will be required to submit the design and drawings within the time frame as required by STPI.
3. Once the design is finalized and accepted by STPI, it shall remain with STPI and the ownership of the selected design shall be deemed to be transferred to STPI.
One-time Fee for Preparation & Submission of the Concept design & estimated cost for the project. The Architectural design shall also indicate design-intent for structural, internal & external services, plumbing, electrical, HVAC, acoustics, security communication, environmental, landscape & interiors etc. involved in the building planning including local approvals.
Annexure D DETAILED SPACE REQUIREMENT FOR STPI PLOT ES-1, STPI NOIDA
SN. Description Built up Area
(in sq. mt.)
1 OFFICE SPACE FOR APPROX 150 STAFF 2591.82
2 AUDITORIUM 656.55
3 FINSHING SCHOOL SPACE 345.56
4 PLUG & PLAY INCUBATION SPACE 2073.46
5 RAW INCUBATION SPACE 2073.46
6 RETIRING ROOM (Guest)SPACE 172.8
7 SPACE FOR FUTURE EXPANSION 345.6
8 SPACE FOR AMENTIES like Parking, DG set room, AHU, Sub station etc.
1392
9 Double Basement for parking and services As required
Total 9651.25
Note:
1) As mentioned in table above Total 9651.25 Sqm Built up area is proposed.
2) Terms used in above Table is as follows –
OFFICE SPACE: Sitting arrangement of office Space should comprise - Seating for approx 120 Staffs Cabins for senior officials Cabin with PA room for Head of the Office. 1 No. of Conference room with 20 seats capacity. Discussion rooms with 4 seats capacity.
AUDITORIUM: A state of the art Auditorium for approx 200 seating capacity. FINSHING SCHOOL SPACE: A state of the art smart class room setup for rendering soft skill training with classroom sitting capacity of min 40 persons. PLUG & PLAY INCUBATION SPACE: An established space for incubation of IT/ITeS startup/industry which comprises-
Approx 266 work stations divided in different plug and play rooms, with various seating capacity, having modern seating arrangements as per prevailing IT/ITeS industry standards considering the local IT requirements.
Provisioning of Telephone, Electrical, and Networking I/O points at each seat.
RAW INCUBATION SPACE: All amenities of plug & Play incubation space except furniture & furnishings. RETIRING (GUEST) ROOM SPACE: A well designed /furnished suit room for min 2 guests having separate space of necessary amenities. along with canteen/Cafeteria facility. SPACE FOR FUTURE EXPANSION: To cater different future needs of STPI a separate space is required to be left undeveloped in raw form. SPACE FOR AMENTIES: New Building should be designed in such a manner that the common amenities like Parking, DG set room, AHU, Substation etc would be available as per requirements. BASEMENT: Double basement for parking and other services required. SPACE FOR FUTURE EXPANSION: To cater different future needs of STPI a separate space is required to be left undeveloped in raw form. SPACE FOR AMENTIES: New Building should be designed in such a manner that the common amenities like Parking, DG set room, AHU, Substation etc would be available as per requirements.
From (Name & Address of the Bidder) To The Director Software Technology Parks of India Ganga Software Technology Complex Sector-29, Noida – 201301 (U.P)
Sub: Earnest Money Deposit for bid no. STPIN/PUR/QUO/17-18/07 dated:09/08/2017. Ref.: Bid document ........................................... dated :........................... Dear Sir, We, M/s. ______________________________, having read and examined in detail the bid document and amendments for “RFP for inviting Concept Design Proposal from Architects/Architectural Firms for proposed Office building at Plot ES-1, STPI Noida”. We, M/s. ___________________________ hereby inform that EMD of Rs._____________( Rupees in words only) has been transferred through RTGS/NEFT . The details are as under: a. UTR No : b. Amount : c. Dated : We, M/s. ______________________________ having read and understand the clause no. _________ towards forfeit of EMD. Vendor details (for EMD return purpose) : a. Name of the company b. Name of Bank : c. Account Number : d. Branch Name: e. Branch Address : f. IFSC code :
Special Instructions to the Contractors/Bidders for the e-submission of the bids
online through e procurement tender site
1. Bidder should do Online Enrolment in this Portal using the option Click Here to Enroll available in the Home Page. Then the Digital Signature enrollment has to be done with the e-token, after logging into the portal. The e-token may be obtained from one of the authorized Certifying Authorities such as eMudhraCA/GNFC/IDRBT/MtnlTrustline/SafeScrpt/TCS.Bidder then logs into the portal giving user id / password chosen during enrollment.
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9. Bidder should arrage for the EMD as specified in the tender. The original should be posted/couriered/given in person to the Tender Inviting Authority, within the bid submission date and time for the tender.
10. The bidder reads the terms and conditions and accepts the same to proceed further to submit the bids
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14. In case of Offline payments, the details of the Earnest Money Deposit(EMD) document submitted physically to the Department and the scanned copies furnished at the time of bid submission online should be the same otherwise the Tender will be summarily rejected
15. The Tender Inviting Authority (TIA) will not be held responsible for any sort of delay or the difficulties faced during the submission of bids online by the bidders due to local issues.
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18. After the bid submission, the bid summary has to be printed and kept as an acknowledgement as a token of the submission of the bid. The bid summary will act as a proof of bid submission for a tender floated and will also act as an entry point to participate in the bid opening event.
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20. The bidder should see that the bid documents submitted should be free from virus and if the documents could not be opened, due to virus, during tender opening, the bid is liable to be rejected
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portal. The Time followed in this portal is as per Indian Standard Time (IST) which is GMT+5:30. The bidders should adhere to this time during bid submission.
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For any other queries, the bidders are asked to contact on 24 x 7 Toll Free Telephonic Help Desk Number 1800-3070-2232 or Mobile Nos 91-7878007972, 91-7878007973, 91-7574889871 and 91-7574289874or Mail to : [email protected]
