Request for Proposal
Solar Photovoltaic Power Purchase Agreements
Jacksonville, Florida
December 22, 2014
Bid Due Date: January 27, 2015 by 5:00 PM
Submit responses via email to: [email protected]
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Table of Contents
1. REQUEST FOR PROPOSAL ................................................................................................. 1
1.1. Scope of Work .................................................................................................................. 1
1.2. Background ...................................................................................................................... 1
1.3. Questions .......................................................................................................................... 2
1.4. Proposal Due Date and Time ........................................................................................... 3
1.5. RFP Schedule ................................................................................................................... 3
1.6. Proposal Format ............................................................................................................... 3
1.7. Required Forms to be Submitted with Proposal............................................................... 4
1.8. Basis of Award of Power Purchase Agreement (PPA) .................................................... 4
1.9. Opening Of Proposals ...................................................................................................... 4
1.10. Rejection of Proposals ...................................................................................................... 4
1.11. Interconnections ............................................................................................................... 4
1.12. Jacksonville Small and Emerging Business ..................................................................... 4
1.13. Public Record Requirements ............................................................................................ 5
1.14. Ex Parte Communication ................................................................................................. 5
2. CONTACT TERMS AND CONDITIONS ............................................................................. 7
2.1. Contract Document .......................................................................................................... 7
2.2. Definitions ........................................................................................................................ 7
2.2.1. Company ...................................................................... Error! Bookmark not defined.
2.3. Regulatory and Environmental Compliance .................................................................... 7
2.4. Invoicing and Payment ..................................................................................................... 7
2.5. Option to Renew Terms or Purchase upon Expiration ..................................................... 7
2.6. Curtailment ....................................................................................................................... 8
EXHIBIT A ..................................................................................................................................... 9
EVALUATION CRITERIA, DETAIL DESCRIPTION AND RESPONSE FORM ..................... 9
Submittal Instructions ................................................................................................................. 9
Evaluation Criteria ...................................................................................................................... 9
Proposer’s Checklist .................................................................................................................. 10
Proposer's Certification ............................................................................................................. 11
Section 1 – General Information ............................................................................................... 12
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Executive Summary ............................................................................................................. 13
Section 2 – Project Information ................................................................................................ 14
Key Evaluation Element ........................................................................................................ 14
Project Location and Information .......................................................................................... 15
Section 3 – Pricing .................................................................................................................... 19
Key Evaluation Element ........................................................................................................ 19
Pricing Information................................................................................................................ 20
Section 4 – Delivered Energy Profile ....................................................................................... 22
Section 5 – Financial Information ............................................................................................. 24
Section 6 – Proposed Contract .................................................................................................. 28
EXHIBIT B ................................................................................................................................... 29
JEA Solar Photovoltaic Policy ...................................................................................................... 29
EXHIBIT C ................................................................................................................................... 30
JEA Procedure ES 20202 902 for Distribution Interconnection ................................................... 30
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1. REQUEST FOR PROPOSAL
1.1. Scope of Work
JEA is seeking competitive proposals (Proposals) from companies or individuals (Proposers)
to enter into a Solar Photovoltaic (PV) Power Purchase Agreement (PPAs) whose location
are within JEA’s electric service territory. JEA is interested in purchasing up to 38
Megawatts of alternating current (MWAC) of Solar PV and all environmental attributes
(Renewable Energy Credits (RECs), etc.) of produced energy. There will be multiple PPAs
awarded under this Request for Proposal (RFP). It is JEA’s intent to secure PPAs for solar
PV facilities as follows:
1. At least 20 MW of the aforementioned 38 MW shall be in the form of utility-scale
(typically over 5 MW) solar farms, or
2. At least 2 MW of the aforementioned 38 MW shall be in the form of 500 kW or less
“solar gardens”.
The Proposer will be responsible for the design, construction, installation, delivery,
operation, maintenance, real estate, and ownership of the PV systems. The Proposer will be
responsible for interconnection studies, required equipment, maintenance, ancillary services,
and other necessary interconnection-related costs and arrangements throughout the term of the
PPA. JEA will purchase the power output measured in megawatt-hours (MWh) for a
minimum term of 20 years, with an option to renew, under a firm-fixed price.
Please refer to the attached JEA Solar Photovoltaic Policy under Exhibit B, attached hereto,
for additional information.
1.2. Background
JEA owns, operates and manages the electric system established by the City of Jacksonville,
Florida in 1895. JEA also owns, operates and manages Jacksonville’s water and sewer
system that was established in 1880 and transferred from the City of Jacksonville in June
1997. JEA is Florida's largest municipally owned electric utility and the seventh largest in the
United States. JEA currently serves over 427,000 electric accounts, 313,000 water accounts
and 240,000 wastewater accounts in Jacksonville and adjacent counties.
The governing body of JEA consists of seven members appointed by the Mayor and
confirmed by the City Council. JEA is not subject to regulation by the Florida Public Service
Commission except for certain environmental, health and electric safety issues, energy
conservation, power plant and transmission line siting, territorial, and electric rate structure
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matters.
The JEA’s electric system includes generation, transmission, interconnection and distribution
facilities. The wholly-owned generating facilities, located on five plant sites in the City,
consist of two dual petroleum coke/coal fired circulating fluidized bed steam generating
units, one dual oil/gas fired steam turbine-generator unit, four oil fired, five gas/oil fired
combustion turbine-generator units, and one combined cycle unit, with a combined installed
capacity of 2,896 Winter MW. In addition, JEA is entitled to 50% of the capacity of Units 1
and 2 of the St Johns River Power Park, a coal-fired, steam electric generating station, jointly
owned by JEA and Florida Power and Light Company (FPL), providing 638 net MW of
capacity. JEA has 200 MW of the capacity of Unit 4 of the Robert W. Scherer Electric
Generating Plant, a coal-fired, steam-electric generating station, also jointly owned by JEA
and FPL, located near Forsyth, Georgia.
JEA has renewable PPAs for 9.6 megawatts of methane-generated power from Trail Ridge
Landfill and 12.6 megawatts of energy from a 100 acre solar project on the west side of
Jacksonville.
JEA has direct interconnections with FPL, Seminole Electric Cooperative, Inc. and the
Georgia Integrated Transmissions System that includes Georgia Power Company,
Oglethorpe Power Corporation and Municipal Electric Authority of Georgia.
1.3. Questions
All requests for further information and clarification regarding this proposal must be directed
solely to the following JEA representative:
Steve McInall, Director, Electric Production Resource Planning
JEA
21 West Church Street, Tower-10
Jacksonville, Florida 32202
Email: [email protected]
Proposer’s questions must be communicated via e-mail. If further explanation is deemed
necessary, JEA will notify each Proposer by addendum.
The deadline for questions is January 19, 2014. JEA’s responses to questions will be posted
on JEA.com.
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1.4. Proposal Due Date and Time
All Proposals are due to JEA via email delivery by 5:00 PM on January 27, 2015. Electronic
proposals are to be in Word or PDF formats. Proposals must include one scanned copy of an
initialed Proposer’s Checklist and a signed Proposer’s Certification located in Exhibit A.
Submittals shall be made to:
Steve McInall, Director, Electric Production Resource Planning
Email: [email protected]
Clearly mark on the header of the Email – “RESPONSE TO JEA SOLAR PV RFP 2015”.
1.5. RFP Schedule
Activity Date
Issue RFP December 22, 2014
Deadline for Questions from respondents January 19, 2015
Proposal Due Date January 27, 2015
JEA Evaluation Complete February 24, 2015
Contract Negotiations TBD
Contract Executed TBD
Responses will be allowed after the initial dates until the 38 MW
of Solar PV detailed in the policy is fully subscribed. Responses
submitted after January 27, 2015 will be evaluated on a case-by-
case basis.
TBD
Bidders must submit Proposal by 5:00 PM EST on the due date listed in the table above.
1.6. Proposal Format
Proposals shall be submitted using the forms attached to this RFP located in Exhibit A.
If an item is not applicable, then the Bidder should indicate “N/A” and provide an
explanation as to why the information is not applicable. If a Bidder is proposing multiple
systems, complete sections 2, 3, and 4 for each project. Clearly identify in the Executive
Summary how many projects are being proposed.
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1.7. Required Forms to be Submitted with Proposal
The following forms must be submitted for a Proposal to be considered:
Proposal Form which can be found in Exhibit A.
1.8. Basis of Award of Power Purchase Agreement (PPA)
JEA will Award PPAs to the responsive and responsible Proposers whose Proposal(s) meet or
exceed the Evaluation Criteria as stated in Exhibit A, attached hereto.
1.9. Opening of Proposals
All Proposals received by the Due Date shall be opened at 5:00 PM on January 27, 2014. JEA
has the right to waive any irregularities or informalities in the Proposals.
1.10. Rejection of Proposals
JEA may reject any Proposal that deviate from the requirements of this RFP. Additionally:
JEA reserves the right to reject any bids not meeting goals.
JEA reserves the right to reject any bids from firms that do not demonstrate financial
stability and ability to provide proper financing for a project.
Not all Proposals are guaranteed a contract.
1.11. Interconnections
The Proposer shall be responsible for any cost associated to the interconnection studies, required
equipment, maintenance, ancillary services, and other necessary interconnection-related costs
and arrangements to transmit the energy to JEA service territory.
Proposer is to prepare the proposal with an adder of $100,000 per 1 MW incremental cost for
associated line and substation work that may be needed for the interconnection to JEA
transmission/distribution system. JEA will provide the detailed associated costs to the
successful Proposers during contract negotiation.
1.12. Jacksonville Small and Emerging Business
JEA supports the utilization of local companies who participate in the Jacksonville Small and
Emerging Business (JSEB) Program. The Proposer is encouraged to consider utilizing JSEB
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companies where appropriate in their operations. JSEB information can be found at
http://www.coj.net/departments/jacksonville-small-emerging-business.aspx.
For more information contact:
G. Nadine Carswell
JSEB Manager
JEA
21 West Church Street, CC-6
Jacksonville, Florida 32202
Phone: (904) 665-6257
Email: [email protected]
1.13. Public Record Requirements
The parties acknowledge that JEA is a body politic and corporate that is subject to Chapter 119,
Florida Statutes, and related statutes known as the "Public Records Laws". Proposers should be
aware that all submittals provided to JEA are subject to public disclosure and will not be
afforded confidentiality unless clearly exempt by law.
A Proposer claiming in good faith that its response contains information that is exempt from the
Public Records Law shall clearly segregate and mark that information as confidential, and
provide the specific statutory citation for such exemption. Be aware that the designation of an
item as exempt from disclosure may be challenged in court by any person or entity. By the
designation of material in a Proposal as exempt, the Proposer agrees to indemnify, hold
harmless, and defend JEA and its employees and agents for any award to a plaintiff for damages,
costs and attorneys' fees, and for costs and attorneys' fees incurred by JEA by reason of any
claim or action related to the Bidder's designation of material as exempt.
1.14. Ex Parte Communication
Ex Parte Communication is strictly prohibited. Ex Parte Communication is defined as any
inappropriate communication concerning a Solicitation between a firm submitting a Proposal and
a JEA representative during the time in which the Solicitation is being advertised through the
time of Award. Examples of inappropriate communications include: private communications
concerning the details of Solicitation in which a Proposer becomes privy to information not
available to the other Proposers. Social contact between Proposers and JEA Representatives
should be kept to an absolute minimum during the solicitation process.
Failure to adhere to this policy will disqualify the noncompliant Company's Proposal.
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For more information on Ex Parte communications, see JEA Procurement Code, Section 2-103,
which is available at www.jea.com.
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2. CONTRACT TERMS AND CONDITIONS
2.1. Contract Document
Provided below are the Contract terms and conditions that will be incorporated by reference in
the Contract Document executed by the Company and JEA. The Contract Document will
incorporate by reference the terms contained in the Request for Proposal portion of this
document provided in Section 1, the Contract Terms provided in Section 2; and the Technical
Specifications provided in Section 3.
2.2. “Company” Definition
The legal person, firm, corporation or any other entity or business relationship with whom JEA
has executed the Contract. Where the word "Company" is used it shall also include permitted
assigns. Prime Contractor, Contractor, Vendor, Supplier and Company shall be considered
synonymous for the purpose of the Contract.
2.3. Regulatory and Environmental Compliance
The Company is responsible for meeting all federal, state and local permits, licenses,
approvals and/or variances that are currently or become in the future, required for the
operation of the project and the delivery of energy to JEA. The Company’s facility operation
records should be available for periodic inspection by JEA for purposes of auditing
environmental compliance and safety. These records shall remain available throughout the
term of the contract and for five years afterwards.
2.4. Invoicing and Payment
All invoicing shall be based on monthly meter readings at the Point of Interconnection. All
costs associated with billing shall be included in the offered price. JEA will not pay any
additional charges for billing services. Invoices shall be provided to JEA within ten days after
the last day of each month. The Company shall allow JEA thirty (30) days payment due date,
from the date the statement is received.
2.5. Option to Renew Terms or Purchase upon Expiration
Three years before the expiration date of the term of the PAA, the Company shall grant JEA
the option to:
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• Renew the term of the PPA a minimum of five years increment at a negotiated
fixed price, or
• Purchase the solar photovoltaic system for a negotiated purchase price.
2.6. Curtailment
JEA may exercise its ability to curtail the energy delivery from time-to-time due to power
quality or system reliability requirements. The Company under any PPA resulting from this
RFP is solely responsible for any lost revenue associated with such curtailment.
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EXHIBIT A
EVALUATION CRITERIA, DETAIL DESCRIPTION AND RESPONSE FORM
Evaluation Criteria
Submitted responses will be evaluated on the following basis:
a. Location 10 points
b. Community Outreach Content 5 points
c. JSEB Participation 5 points
d. Cost ($/MWh) 80 points
TOTAL 100 points
Submittal Instructions
A. Proposal Submittal
All Proposals are due to JEA via email delivery by 5:00 PM on January 27, 2015. Electronic
proposals are to be in Word or PDF formats. Proposals must include one scanned copy of an
initialed Proposer’s Checklist and a signed Proposer’s Certification.
Submittals shall be made to:
Steve McInall, Director, Electric Production Resource Planning
JEA
21 West Church Street, Tower-10
Jacksonville, Florida 32202
Email: [email protected]
Clearly mark on the exterior of the envelope and the header of the Email – “RESPONSE TO
JEA SOLAR PV RFP 2015”.
B. Forms
If an item is not applicable, then the Bidder should indicate “N/A” and provide an
explanation as to why the information is not applicable. If a Bidder is proposing multiple
systems, complete sections 2, 3, and 4 for each project. Clearly identify in the Executive
Summary how many projects are being proposed. Pages 10 to 28 of this RFP constitute the
submittal package to be completed by the Company and submitted to JEA.
Submittal Package
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Proposer’s Checklist
Item Initial
Proposer’s Certification
Section 1 – General Information
Section 2 – Project Information
Section 3 – Pricing
Section 4 – Delivered Energy Profile
Section 5 – Financial Information
Section 6 – Proposed Contract
Appendix A
Last three (3) fiscal year audited financial statements
W-9
Financier Letter (If third party financing)
Company Name
Email one scanned copy of the initialed Proposer’s Checklist to [email protected].
Submittal Package
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Proposer's Certification
By submitting a Proposal, the Proposer certifies that it has read and reviewed all of the
documents pertaining to this RFP, that the person signing below is an authorized representative
of the Company, that the Company is legally authorized to do business in the State of Florida.
We have received addenda through
Handwritten Signature of Authorized Officer of Firm or Agent Date
Printed Name and Title
Company Name
Email one scanned copy of the signed Proposer’s Certification to [email protected].
Submittal Package
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Section 1 – General Information
Provide name of the company, business address, primary and secondary contact name, title,
telephone and email address.
Company Name:
Business
Address:
Primary Contact
Name:
Title:
Phone:
Email:
Secondary Contact
Name:
Title:
Phone:
Email:
Submittal Package
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Executive Summary
Provide an overall description of the project, including the key components of the project.
Identify, if more than one, how many projects are being proposed:
* Insert additional pages if needed.
Submittal Package
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Section 2 – Project Information
Key Evaluation Element
A. Location (10 points)
JEA desires to have the Solar PV systems distributed around the service territory, in order to
reduce weather impacts. Points will be awarded in ½ point increments based on distance from
JEA’s closest existing or planned utility scale solar facility (currently, one facility near Brandy
Branch). Coordinates for the existing utility scale solar facility are N 30.320810, W -81.957274.
Example:
Company A - 8.7 miles from closest existing solar facility– Score = 8.5 points
Company B - 3.4 miles from closest existing solar facility– Score = 3.5 points
As further solar contracts are awarded, and additional utility scale solar facilities are located, the
location of the “closest” unit will be modified.
B. Community Outreach Content (5 points)
Contractor shall include Community Outreach elements in their proposals. At a minimum, data
shall be provided to FSU’s SUNGRIN program. Other efforts can include demonstration panels,
information kiosks, or solar education centers. Bidders offering identifiable community outreach
elements will receive 5 points. Bidders not identifying any community outreach elements will
receive zero points.
C. JSEB Participation (5 points)
Contractor shall make best effort to involve JSEB vendors where appropriate. Bidder offering the
greatest percentage of JSEB participation will be awarded 5 points. Other bidders will receive a
proportionate share of 5 points, using the same methodology as illustrated in the “Cost” section.
Contractor will be required to submit JSEB participation documentation once the project is
constructed.
Submittal Package
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Project Location and Information
A. Project Location (10 points)
Include project/facility name, the project/facility address. Coordinates for the facility are to be
in six (6) decimal places.
Project/Facility Name:
Project / Facility Address:
(latitude, longitude)
°N °W
B. Project Information
Include solar photovoltaic capacity, first year energy production, and annual percent
degradation factor. Note the project expected construction start date, expected completion
date, commercial operation date, and contract terms.
Solar Photovoltaic Capacity: MW(AC) MW(DC)
First Year Production: MWh(AC)
Degradation Factor: %
Construction Start Date: (MM/YYYY)
Expected Completion Date: (MM/YYYY)
Commercial Operation Date: (MM/DD/YYYY)
Contract Term:
(Years)
Submittal Package
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Include any additional or other projection related information.
* Insert additional pages if needed.
Submittal Package
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C. Interconnection
Provide the point of interconnection information and a description of how the energy will be
delivered to JEA’s electric system. Include the interconnection point, metering location,
distribution paths, and voltage level of the distribution facilities. All projects will be expected
to comply with JEA’s Interconnection Standards.
Distribution Interconnections will follow JEA Procedure ES 20202 902 – Parallel
Operations and Interconnection of DG Facilities (Exhibit C).
* Insert additional pages if needed.
Submittal Package
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D. Community Outreach Content (5 points)
Including community relations/education elements of the project.
E. JSEB Participation (5 points)
Identify JSEB participation.
Submittal Package
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Section 3 – Pricing
Key Evaluation Element
A. Cost (80 points)
Lowest cost bidder will receive 80 points. Higher bidders will receive a proportionate share of
80 points.
Example:
Company A - $50/MWh – low bid - Score = 80 points
Company B - $60/MWh – not low bid - Score = (low bid)/(Company bid) * 80 =
50/60*80 = 67 points
The average cost per MWh over the term of the contract shall be used for the evaluation.
Submittal Package
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Pricing Information
Provide the annual committed energy in MWh(AC) and energy price in dollar per MWh(AC).
Provide the Annual Energy Price $/MWh(AC) percent escalation after year 20, if bidding for a
proposed term of more than 20 years. Pricing should be in current year dollars, or nominal
dollars. Pricing must be in terms of “all-in” energy price.
Exp
ecte
d E
ner
gy d
eliv
ered
to J
EA
Ser
vic
e T
erri
tory
Contract Energy Energy Price Annual Price
Year MWh(AC) $/MWh(AC) ($000)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
20 Year Total
Annual Energy Price $/MWh(AC) escalation (after year 20):
%
JEA will have rights to all environmental attributes (RECs, etc.) of produced energy. Price
proposals must remain valid for at least 180 days following the proposal due date.
Submittal Package
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Describe all the variables include in the “all-in” energy price. Include all applicable federal and
state tax credits. Clearly state how the current federal or state tax credits will factor into the
pricing. If proposed or future federal or state tax credits will affect the pricing, explain the
proposed/future tax credits that will affect this project and how JEA could benefit. Other
additional pricing information may be included here.
* Insert additional pages if needed.
Submittal Package
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Section 4 – Delivered Energy Profile
Estimate the annual energy in MWh(AC) utilizing historical meteorological data for Jacksonville,
Florida (i.e. NOAA Jacksonville International Airport Weather Station). Provide the maximum
hourly energy that can be produced in the first year of each month. Provide the average hourly
energy production in the first year of each month.
Maximum hourly energy production (MWhAC)
Max
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Average hourly energy production (MWhAC)
Hour Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
Daily
Month
Total
Submittal Package
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Explain fully the methodology and meteorological data used for the annual energy estimates.
* Insert additional pages if needed.
Submittal Package
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Section 5 – Financial Information
Provide a short company history of sales/growth profile. Include company’s D&B rating.
Attach (as Appendix A) at the back of this response package the annual reports including
audited financial statements for the last three (3) preceding fiscal years that include balance
sheet, income statement, statement of cash flows, other financial statements and reports
needed to fully explain financial position, and IRS Form W-9.
* Insert additional pages if needed.
Submittal Package
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Provide a detailed plan for financing the project during construction and operation
throughout the term of a PPA. If financing comes from a third party, provide an official letter
of interest from the financier confirming the prospective financial arrangement as an
attachment, under Appendix A, at the back of this response package.
* Insert additional pages if needed.
Submittal Package
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Describe any/all legal or administrative proceedings currently pending or concluded that
were conducted against the Contractor/Vendor within the last five years which relate to
procurement or performance of any public or private contracts. Disclose whether the firm (or
its predecessors, if any) has been insolvent or filed for bankruptcy within the past five years.
* Insert additional pages if needed.
Submittal Package
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Provide a list of up to five relevant (of equal or greater size than those being proposed) solar
renewable energy project(s). Provide the total dollar amount for each project, if it was self-
financed, third party financing, or the percent self-financed versus obtained from a third
party. Identify how and from whom the third party financing was obtained and how this
capital investment was/is being amortized.
* Insert additional pages if needed.
Submittal Package
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Section 6 – Proposed Contract
Provide a copy of the proposed contract for the PPA sale to JEA.
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EXHIBIT B
JEA Solar Photovoltaic Policy
Summary
JEA will support the addition of solar photovoltaic (PV) resources to its service territory through a
combination of Purchase Power Agreements (PPAs) and equity ownership to bring JEA’s total solar
portfolio up to an interim level of 50 MW (ac). JEA currently has 12 MW (ac) of PV under contract.
JEA will offer the community opportunities to be involved in the new solar facilities by rate and/or
program offerings.
Key considerations in the selection of the new solar assets will be cost, location, ability to integrate into
the grid using existing infrastructure, and community outreach and education opportunities.
Policy Statement
As part of JEA’s continued commitment to the environment, and to increase JEA’s level of carbon-free
renewable energy generation, the following goals are established:
1. By the end of CY 2016, have additional PPAs in place to add 38 MW(ac) of Solar Capacity to the JEA
system. This would bring JEA’s total solar portfolio to 50 MW.
2. At least 20 MW of the aforementioned 38 MW shall be in the form of utility-scale (typically over 5
MW) solar farms.
3. At least 2 MW of the aforementioned 38 MW shall be in the form of 500 kW or less “solar gardens”.
4. Any solar to be added shall be cost-competitive, defined as being within 20 percent of JEA’s system
average Fuel Cost plus Variable Operating Cost.
5. Locations shall be selected to provide for geographic diversity within the service territory, in order to
decrease the overall simultaneous system response in reaction to weather events.
6. Preference will be given to locations which offer high visibility.
7. Each offering should contain some level of community outreach (e.g., data provided for FSU
SUNGRIN program, educational center or kiosk, dedicated area for school or community tours.)
8. At a minimum, all offers will be evaluated on the following criteria:
a. Cost
b. Contract terms
c. Financial strength of PPA offeror
d. Location
e. Community outreach content
JEA is in the process of developing rates and community offerings related to solar offerings. The 50MW
level identified herein is an interim goal. As additional solar power is added to the system, system
response will be evaluated and the goal will be reevaluated in the future. This policy does not involve any
changes to the existing Net Metering Policy.
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EXHIBIT C
JEA Procedure ES 20202 902 for Distribution Interconnection
ELECTRIC SYSTEMS PROCEDURE: ES 20202 902 DISTRIBUTED GENERATION (DG)
TITLE: Parallel Operations & Interconnection of
DG Facilities on the Distribution System
CREATION DATE: October 16th
, 2014 REVISED DATE: November 21st, 2014 October 1, 1979
POLICY STATEMENT: It is the policy of JEA to support programs which enhance the quality of life,
protect the environment, and provide significant value to the City of Jacksonville and the communities we
serve. This will establish clearly defined technical and safety standards necessary for a customer's
Distributed Generation (DG) system to interconnect with JEA. All interconnections are to comply with
the applicable statutes, ordinances, codes, rules, and regulations of all governmental units, bodies, and
agencies.
ASSIGNMENT OF RESPONSIBILITY: The Vice President/GM – Electric Systems, through his/her
designee, the Director – Electric T&D Planning is responsible for the maintenance of this procedure. It is
the responsibility of the customer requesting the interconnection to provide for the design and installation
of an adequate protection and control system to meet the following items:
The requirements of this procedure
All applicable electrical and safety standards and codes
The criteria of all licensing authorities
JEA’s DG, Net Metering, and Solar Photovoltaic Policies
JEA Electric Rules and Regulations
DEFINITIONS:
ABNORMAL – Term characterizing an event that results in electrical parameters deviating
from normal steady state conditions causing undesirable conditions. The main electric
characteristics are Voltage, Current, and Frequency.
CLOSED TRANSITION TRANSFER SWITCH – Make-before-break, resulting in
temporary parallel operation of the two power sources.
COGENERATION – To generate two forms of energy sequentially more effectively than
two separate systems producing the same energy.
COGENERATOR- A generating facility that produces electricity and another form of useful
thermal energy (such as heat or steam), that is used for industrial, commercial, heating, or
cooling purposes.
DISTRIBUTED GENERATION (DG) – DG refers to the power generation at the point of
consumption. The generation fuel source includes but is not limited to Renewables (Biomass,
Solar Thermal, Solar PV, Wind) and Fossil Fuels (Natural Gas)
EPS – The JEA Electric Power System
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INTERCONNECTION – The physical connection of a distributed energy resource or
distributed generation to the utility’s power system to operate in parallel.
INVERTER – A device that converts direct current (DC) power into alternating current (AC)
power.
ISLANDING – A condition in which a portion of a utility network that contains both load
and generation remains energized while isolated from the remainder of the utility grid.
OPEN TRANSITION TRANSFER SWITCH – Break-before-make ensures that the
customer load is fed from only one source at a time.
PARALLEL OPERATION – The physical and electrical connection of non-JEA source to
JEA’s Electric Power System
PHOTOVOLTAIC CELLS – Semiconductor devices that convert sunlight into direct
current (DC) electricity.
POINT OF INTERCONNECTION – The physical point where the customer’s equipment
connects to the JEA EPS to allow parallel operations.
POINT OF SERVICE – The point of service is defined as the point of ownership
delineation between where JEA delivers electric service and the customer.
POWER PURCHASE AGREEMENT – Technical and commercial agreements in which a
third party developer owns, operates and maintains an electric generation system and an
electric utility purchases the system’s electric output for a predetermined period. Any systems
installed in JEA’s service territory that are not covered under a net metering interconnection
agreement must have a PPA in order to sell energy to JEA. POWER QUALITY – The measurement and characteristics of Voltage and current with
respect to instantaneous and steady state values or fluctuations thereof.
QUALIFYING FACILITY – A facility which can produce electric energy and other forms
of energy such as heat as a sequential secondary source from the generation of the original
form of energy produced. The Qualifying Facility shall meet the criteria for qualification as
set by the Federal Energy Regulatory Commission in 18 C.F.R. Part 292
RELIABILITY – The availability of electrical service that has acceptable Power Quality
characteristics.
UTILITY INTERACTIVE OR GRID CONNECTED – An inverter intended for use in
parallel with the JEA EPS to supply common loads that may deliver power to the JEA EPS.
VISIBLE BREAK DISCONNECT SWITCH – A lockable switch where the electrical
contacts of the blades are readily visible (air gap) in the “off” position. Turning the handle of
a disconnect switch to the “off” position does not ensure safety. An internal linkage might be
broken, leaving one or more contacts engaged. When working on JEA equipment, JEA crews
must be able to readily locate the switch, open the door of this disconnect (without defeating
switch safeties), verify the visible break, then be able to close the door and lock the handle.
SCOPE: This procedure includes the minimum engineering, operating, and protective requirements for
safe and reliable operation of both JEA's system and the customer's generating system. These standards
provide a uniform policy to be used for interconnecting DG to the JEA EPS, but JEA reserves the right to
review each interconnection separately for specific needs according to the particular set of conditions and
situation involved in each case. For customers wishing to interconnect DG to the Transmission System
please refer to the “JEA Facilities Interconnection Requirements” on JEA.com.
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PROCEDURE:
I. Requirements
A. These standards include such items as follow:
1. Personnel safety
2. Protection and Operation
3. Power Quality
4. Cost Responsibility Associated with Customer Owned Generation
5. Implementation
6. Terms of Service
B. If an installation fails to meet any requirements herein specified, JEA may disconnect or
refuse to connect the installation. JEA reserves the right to alter the requirements herein
specified by special agreement if conditions change and a subsequent technical study
indicates that the safe and acceptable operation of the JEA EPS and service to other
customers may be compromised.
C. A customer shall not operate electrical generating equipment in parallel with JEA's EPS
without the prior written consent of JEA and without full compliance with this procedure.
D. A system study may be required prior to the interconnection of the DG facility which
may include, but not limited to the following:
1. Site Visit
2. Coordination Analysis
3. Distribution Impact Study (Interconnection for Voltages at 26.4kV and below)
4. Transmission Impact Study – The guidelines for interconnecting to the JEA
Transmission System (69kV and above) are set forth in the “JEA Facilities
Interconnection Requirements.”
II. Personnel Safety
A. General - The foremost concern is safety. It must be recognized that JEA's EPS and the
customer’s electrical system will interact through the interconnection of the customer's
generation facility.
1. Adequate protection and safe operational procedures must be achieved by the joint
interconnection system. The customer shall be required to furnish, install, repair,
operate, and maintain in good order, and be solely responsible for the safe operation
of the generation and associated interconnection systems to be operated in parallel
with JEA’s EPS. JEA reserves the right to request the maintenance records for all
equipment and/or devices associated with the generating equipment and
interconnection at any time during the life of the Interconnection Agreement. JEA
may require periodic testing of the customer’s protection equipment to ensure safe
parallel operations.
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2. The customer shall permit JEA employees to enter upon its property at any
reasonable time for the purpose of inspecting and/or testing the customer's
equipment, facilities, or apparatus. Such inspections shall not relieve the customer
from the obligation to maintain the equipment in safe and satisfactory operating
condition.
3. JEA's approval of isolating devices used by the customer will be required in order to
ensure that such devices will comply with JEA's switching and tagging procedure for
safe working conditions.
B. DG Isolation and Disconnect Requirements
For all DG installations the customer shall install an approved Isolation Point as
indicated below:
1. JEA Isolation Point – A device shall be required to provide a separation point
between the customer's generating equipment and JEA’s EPS, thus providing a
JEA Isolation Point. This device will be furnished and installed by the customer,
in a visible location accessible to JEA personnel at all times. The device will be
installed as close to the JEA revenue meter as practical and be capable of being
locked in the open position with a JEA padlock. The device shall meet all
applicable local and national electrical codes for the installed generating system.
The type of isolation device used shall be a manual disconnect switch of the visible
break type. Exceptions:
a) Circuit breakers with a door/cover capable of being locked with a JEA
padlock may be used as the JEA required isolation device (hold cards by
themselves are not acceptable).
b) Manual transfer switches capable of being locked in the open position
with a JEA padlock may be used as the JEA required isolation device
c) Automatic transfer switches, if used, must have one of the above
approved isolation devices between the JEA transformer and the
customer’s generations system.
For PV Systems or DG systems that use Utility Interactive Inverter Technology:
2. Disconnect Switch - A manual disconnecting switch, of the visible load break
type, shall be required to provide a separation point between the customer's
generating facility and JEA’s EPS. This switch will be furnished and installed by
the customer, in a visible location accessible to JEA personnel at all times. The
switch will be installed as close to the JEA revenue meter as practical and be
capable of being locked in the open position with a JEA padlock. The switch
shall meet all applicable local and national electrical codes for the installed DG
system. The switch shall be permanently labeled with a sign provided by JEA
stating “JEA RGS DISC” for renewable systems or “JEA GEN DISC” for non-
renewable systems. If the switch is mounted out of sight of the JEA revenue
meter, instructions must be posted at the meter clearly stating the location of the
disconnect switch. In the event of a system emergency JEA reserves the right to
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open the switch thereby isolating the customer's electrical system without prior
notice to the customer.
If for any reason the customer’s generating installation is not in compliance with this
procedure, JEA will reschedule the work for a time when the customer will turn the
generating system off, disable the start circuit and allow JEA to put a lock on the
generator control box to prevent starting the generator until the customer’s
installation/design is in full compliance with this procedure.
Signage – The device used as the JEA Isolation point shall be permanently labeled
clearly stating “Generator - JEA Disconnect Switch” with a black, oil based enamel paint
or a laminated sign. Laminate signs, if used, should be approximately six inches by six
inches with 3/8” white letters on a bright red background. If the isolation device is
mounted out of sight of the meter, additional signage must be posted at the meter clearly
stating the location of the isolation device.
Emergencies – In the event of a system emergency JEA reserves the right to open the
switch thereby isolating the customer's electrical system without prior notice to the
customer. Any of the following conditions shall be cause for disconnection:
1. JEA’s system emergencies and/or maintenance requirements
2. Hazardous conditions existing on the customer's generating or protective
equipment, as determined by JEA
3. Adverse effects of customer's generation to JEA's other electric customers and/or
system, as determined by JEA
4. Failure of customer to comply with any existing or future regulations, rules,
order, or decisions of any governmental or regulatory authority having
jurisdiction over the customer's electric generating equipment or the operation of
such equipment.
Exception: Primary Metered Customers and/or Customers with Service Voltages
Above 600 Volts – The customer shall coordinate with JEA to accomplish the
procurement and installation of the disconnect switch. The customer is required to bear
all JEA related labor and equipment costs associated with the disconnect and associated
equipment and devices beyond that which would be required to provide normal service to
the customer if no interconnection of the customer’s DG system were involved. The
costs shall be paid in advance by the customer to JEA for all material and labor that is
required. JEA shall supply the customer with a written cost estimate of all its required
materials and labor prior to any work being done. JEA shall also provide project timing
and feasibility information to the customer.
C. Responsibility and Liability - JEA shall be responsible for JEA owned facilities. The
customer shall be responsible for the customer's entire system, ensuring adequate
safeguards for; other customers, JEA personnel, JEA equipment and for the protection of
its own generating system.
The customer shall indemnify and hold JEA harmless from any and all claims, demands,
costs, or expenses for loss, damage, or injury to persons or property (including the
customer's DG system) caused by, arising out of, or resulting from:
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1. Any act or omission by the customer, or customer's contractors, agents, servants,
and employees in connection with the installation or operation of the customer's
DG system or the operation thereof in connection with JEA's system
2. Any defect in, failure of, or fault related to the customer's generating system
3. Customer's negligence or negligence of customer's contractors, agents, servants,
and employees
4. Any other event or act that is the result of, or proximately caused by the customer
or the customer's facilities
III. Protection and Operation of DG Systems
A. General - The protection and operation of the interconnection between the customer's
DG system and JEA’s EPS depends on the size, type, and location of the facility within
JEA's system. It will be the responsibility of the customer to provide all devices
necessary to protect the customer's equipment from damage by any abnormal conditions
and operations which occur on JEA’s system that result in interruptions, restorations of
service by JEA's equipment, personnel and their DG System. The protection criteria are
also required to protect the JEA EPS.
It is the customers’ responsibility to protect their DG system and associated equipment
from the abnormal conditions and/or events below. The DG system shall be equipped
with all protective functions necessary to sense the abnormal conditions and operate to
cause the DG system to be automatically disconnected from the EPS or attempt to
connect to the EPS inappropriately.
Abnormal Conditions:
1. Overvoltage or Undervoltage
2. Overfrequency or Underfrequency
3. Overload
4. Short Circuits (including ground fault)
5. Open Circuits
6. Phase Unbalance and Reversal
7. Reverse Power Flow Conditions
8. Reclose attempt by JEA
9. Any attempt by the Customer to synchronize with JEA’s system
10. Any other injurious electrical conditions that may arise on JEA’s system
JEA reserves the right to perform such tests as it deems necessary to ensure safe and
efficient protection and operation of the customer's DG facility.
B. Loss of Source – The customer shall provide approved protective equipment necessary to
disconnect the DG facility from the JEA EPS in the event of the following:
1. Fault on JEA’s system
2. Fault on the customer’s DG system
3. Loss of source on JEA’s system
4. Loss of the customers DG source
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The customer’s DG system shall cease to energize the EPS as well as contain an anti-
islanding function such that the customers DG system does not attempt to generate and
reconnect to the EPS until the abnormal conditions above have been cleared. The
customer’s system shall disconnect in 0.160 seconds or less from the detection of any one
of the above mentioned abnormal conditions unless a different clearing time or load shed
scheme is required by JEA.
C. Coordination and Synchronization - The customer shall be responsible for the
coordination and synchronization of the customer's equipment with JEA's EPS, and
assumes all responsibility for damage that may occur from improper coordination or
synchronization of the DG facility with JEA's EPS. The customer shall install the
equipment necessary to sense Voltage and Frequency with time delay functionality to
prevent the DG system from energizing a de-energized JEA circuit and to prevent the DG
system from connecting to the EPS if the DG system is not operating within the specified
Voltage and Frequency range in this procedure. Details of synchronization are in the
Power Quality section of this procedure.
D. Electrical Characteristics – Single-phase interconnections with JEA are permitted at
power levels up to 15 kW. For power levels exceeding 15 kW, a three-phase balanced
interconnection will normally be required. The Customer shall interconnect with JEA at
the Voltage of the available distribution line of JEA for the locality of the
interconnection.
JEA reserves the right to require a separate transformation and/or service for a customer's
DG system, at the customer's expense. The customer shall bond all neutrals of the
customer’s system to JEA’s neutral, install a separate driven ground to 10 ohms or less,
and bond the ground to the customer’s neutral.
E. Exceptions – DG systems having capacity ratings that can perform as follows or
characteristics described below may require more complex interconnection protection
criteria, equipment, and/or studies as deemed necessary by JEA:
a. Produce power in excess of 1/2 of the minimum electrical load requirements of
the interconnected distribution circuit
b. Produce power flows approaching or exceeding the thermal capacity of the
connected JEA distribution line or transformers
c. Adversely affect the operation of JEA or other customer’s Voltage, Frequency or
overcurrent control and protection devices
d. Adversely affect the Reliability or Power Quality of electric service to other
customers
e. Interconnect at Voltage levels greater than the local distribution Voltage(s)
f. DG Systems containing storage capabilities
F. Load Shed/Recovery
JEA may require the customer’s DG system to have an automatic load shed/recovery
strategy to minimize potential Power Quality issues for the following conditions:
a. Produce power in excess of 1/2 of the minimum electrical load requirements of
the interconnected distribution circuit
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b. Produce power flows approaching or exceeding the thermal capacity of the
connected JEA distribution line or transformers
c. Adversely affect the operation of JEA or other customer’s Voltage, Frequency or
overcurrent control and protection devices
d. Adversely affect the Reliability or Power Quality of electric service to other
customers
e. Interconnect at Voltage levels greater than the local distribution Voltage(s)
f. DG Systems containing storage capabilities
G. The DG Facility/System must comply with all of the following standards:
1. IEEE Std. C37.95, Guide for Protective Relaying of Utility-Consumer
Interconnection (Latest Revision)
2. UL 1741-2010, UL Standard for Inverters, Converters, Controllers and
Interconnection System Equipment for use with Distributed Energy Resources
3. IEEE Std. 1547 -2003, IEEE Standard for Interconnecting Distributed Resources
with Electric Power Systems
4. IEEE 1547.1 – 2005, IEEE Standard Conformance Test Procedures for
Equipment Interconnecting Distributed Resources with Electric Power Systems
5. NFPA 70 – National Electric Code (latest edition/revision)
6. NESC – National Electric Safety Code (latest edition/revision)
The most up to date version will apply to meet 100% compliance with all Standards
noted.
Power Quality
A. General - It is the policy of JEA to allow only those interconnections which can be
achieved without reducing the Power Quality and Reliability of service to other
customers and to disconnect such interconnections should unforeseen difficulties arise
which impair the Power Quality or Reliability of the JEA EPS.
B. The customer's DG system must be of sound engineering design and quality
workmanship, it shall have safe and reliable operating characteristics, it shall meet all
applicable codes, and shall be approved by all Governmental authorities having
jurisdiction. JEA reserves the right to perform such tests as it deems necessary to ensure
the quality of the customer’s DG system.
C. The characteristics of the customer's DG system shall meet the following minimum
guidelines below in addition to all requirements of the JEA Rules and Regulations:
1. The customers generation system shall be designed, operated, and controlled to
provide reactive power requirements from ≥ .90 (lagging or leading) at the point of
service when output is > l0% of nameplate rating.
a. The customer’s location in the service territory may change the minimum
power factor requirement at the point of service. JEA reserves the right
to require a higher/lower power factor at the point of service necessary to
facilitate efficient distribution operations at any time during the life of
the interconnection agreement. Operating at a power factor outside the
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range specified is acceptable if the reactive power needs of the
customer’s local load requires it and it does not adversely impact the JEA
EPS.
In addition, the customer’s DG system shall operate under the following reactive
power flow criteria:
April through October:
a. Between the hours of 6AM and 11PM, for real power flow to JEA, the
customer shall supply reactive power to the point of service if the EPS
requires it for Voltage control and shall not take reactive power from the
EPS
b. Between the hours of 11PM and 6AM, regardless of direction of real
power flow, the customer shall not deliver reactive power to the EPS
November through March:
a. Between the hours of 5AM and 11PM, for real power flow to JEA the
customer shall supply reactive power to the point of service if EPS
requires it for Voltage control and shall not take reactive power from
JEA’s distribution system
b. Between the hours of 11PM and 5AM, regardless of direction of real
power flow, the customer shall not deliver reactive power to JEA’s EPS
2. Operate in the Frequency range of 59.3 - 60.5 Hz. If the DG system is generating 50
kW or less and operates outside this range, the DG system must automatically
disconnect from the Point of Interconnection with JEA in 0.16 seconds or less. If the
DG system is generating more than 50 kW, JEA may require a faster or slower
clearing time for this abnormality.
3. Have a Total Harmonic Distortion (THD) less than 5% at the Fundamental
Frequency and at rated output of the generator. The THD shall also be less than 3%
for each phase.
4. The Voltage at the Point of Interconnection shall not fluctuate more than plus or
minus 5% from misoperation or malfunctioning of customer owned equipment. The
DG system shall not actively regulate the Voltage at the Point of Interconnection.
See Table 1 for acceptable clearing times associated with each range of Abnormal
Voltage detection.
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Table 1
Interconnection System Response to Abnormal Voltages
Voltage (% of nominal)
*Clearing Time
(Sec)
V < 50 0.16
50 ≤ V < 88 2.00
110 < V < 120 1.00
V ≥ 120 0.16
Nominal Voltages comply with ANSI C84.1 -1995,
Table 1
*Clearing time is defined as the time it takes between the onset of the Abnormal
Voltage condition and the time it takes the DG system ceasing to energize the JEA
EPS.
5. No reconnection shall take place until every abnormal condition is cleared and the
EPS Voltage and/or DG System Voltage is within Range B of ANSI C84.1-1995 and
the Frequency range is within 59.3 and 60.5 Hz for at least 5 minutes.
All Solar PV Installations and DG Systems utilizing Utility Interactive Inverter
Technology must comply with the following criteria:
1. All inverter(s) shall be listed and in compliance with Underwriters
Laboratories (UL) 1741, Inverters, Converters, and Controllers for Use in
Independent Power Systems.
2. Photovoltaic modules and panels shall be in compliance with:
a. Underwriters Laboratories (UL) 1703, Standard for Safety: Flat-Plate
Photovoltaic Modules and Panels.
b. IEEE Standard 1262-1995, IEEE Recommended Practice for Qualification of
Photovoltaic (PV) Modules.
3. PV system installation shall be completed by a qualified state licensed contractor. In
addition, the system shall be in compliance with:
a. IEEE Standard 929-2000, Recommended Practice for Utility Interface of
Photovoltaic Systems.
b. All relevant articles of the latest edition of the National Electrical Code.
4. All local building and electrical codes.
IV. Cost Responsibility
The customer is required to bear all JEA related labor and equipment costs associated with the
protective devices, transformers, lines, services, switches, and associated equipment and devices
beyond that which would be required to provide normal service to the customer if no
interconnection of the customer’s DG system were involved. The costs shall be paid in advance
by the customer to JEA for all material and labor that is required. JEA shall supply the customer
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with a written cost estimate of all its required materials and labor prior to any work being done.
JEA shall also provide project timing and feasibility information to the customer.
V. Metering
Renewable DG Installations (i.e. Solar PV):
JEA does not require metering of the energy deliveries from the PV system. If the customer
desires to meter the system, the meter shall be furnished and installed by the customer. JEA shall
follow the JEA Net Metering and DG Policy guidelines regarding JEA’s revenue meter install.
Non-Renewable DG Installations:
If the customer wishes to export energy as defined in the Interconnection Agreement or Power
Purchase Agreement, JEA shall follow the JEA Net Metering and DG Policy guidelines regarding
the required revenue meter install.
VI. Implementation
A. Application for Interconnection and Interconnection Agreements for DG Systems
1. Application for Interconnection of Renewable DG Systems - Formal
application for Interconnection shall be made by the customer prior to the
installation of any photovoltaic related equipment. This application shall be
accompanied by, but not limited to, the following:
a. Gross power Rating (GPR) in watts
b. Electrical system interface drawing to include a one line diagram of the
JEA/customer interface, clearly indicating the location of the JEA PV
disconnect switch, inverter and panels.
Any subsequent change in the system must also be submitted to JEA for review
and written approval prior to actual modification. The above mentioned review,
recommendations and approval by JEA do not relieve the customer from the
complete responsibility for the adequate engineering design, construction, and
operation of the customer's equipment and for any liability for injuries to
property or persons associated with any failure to perform in a proper and safe
manner for any reason.
Interconnection Agreement – At the first opportunity the customer shall
complete and submit to JEA the Renewable Generation System (RGS)
Interconnection Agreement, Renewable Generation System (RGS) Application
and IRS W-9 form.
2. Application for Interconnection of Non-Renewable DG Systems- Formal
application shall be made by the customer prior to the installation of any
generating related equipment. The application package shall include, but not
limited to the following:
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a. Physical layout drawings of the entire DG System, including dimensions
showing the locations of JEA transformers and metering equipment
along with customer disconnect switch/isolation device, main panel, sub
panels, transfer switch(es) and DG system with a description of the
access to be provided to JEA during all hours of the year.
b. DG equipment ratings, specifications, system protection (including all
settings for all protection devices), and characteristics including fault
current analysis at the point of service from the addition of the DG
system.
c. Synchronizing method and operating instructions for paralleling the
customer’s electrical system with JEA.
Any subsequent change in the system must also be submitted to JEA for review
and written approval prior to actual modification. The above mentioned review,
recommendations and approval by JEA do not relieve the customer from the
complete responsibility for the adequate engineering design, construction, and
operation of the customer's equipment and for any liability for injuries to
property or persons associated with any failure to perform in a proper and safe
manner for any reason.
Interconnection Agreement - At the first opportunity the customer shall
complete and submit to JEA the DG Interconnection Agreement, DG
Application, and IRS W-9 form. Upon formal completion of the Interconnection
Agreement and DG Application, the customer shall give JEA seventy-two hours’
notice to provide JEA an opportunity to witness and approve the initial
interconnection of any DG facility with JEA’s EPS after installation of the DG
System.
VIII. Terms of Service
A. Generation Capability/Equipment Changes - It shall be the customer's responsibility
to inform JEA of any change in their electric generating capability and/or equipment
required for the interconnection with JEA. JEA reserves the right to disconnect the DG
System if any changes on the customers system results in adverse impacts to the JEA
EPS.
B. Maintenance and Outages – The customer shall notify JEA immediately in the event
emergency conditions or planned maintenance requires the DG system to be out of
service.
SIGNED: /s/ John B. Coarsey
Director, Electric T&D Planning
LAST REVISION DATE: 11/21/2014
5/1/2013
3/19/2010