REQUEST FOR PROPOSALS FOR ENGINEERING SERVICES ON A FEDERAL AID PROJECT FOR TRAFFIC SIGNAL SAFETY IMPROVEMENTS IN THE CITY OF BISMARCK This is a request for proposals from qualified engineering firms for project development, environmental documentation, design, plan preparation, contract administration, and construction inspection for citywide traffic signal safety improvements currently scheduled for construction in 2018 in the City of Bismarck. The City of Bismarck, in cooperation with the North Dakota Department of Transportation and the Federal Highway Administration, are proposing traffic signal safety improvements that are eligible for federal participation for the safety improvements at signalized intersections throughout the city of Bismarck. DESCRIPTION OF PROJECT The proposed project is for the installation of pedestrian count down signal heads and confirmation lights (tattle-tail lights) for red light running enforcement. There are approximately 97 intersections involved is this project. See Exhibit A. SCOPE OF WORK The City of Bismarck intends to contract with a single consultant for all phases of work and execute one cost plus fixed fee contract requiring monthly billings with the selected firm to complete Phase I and II. The City of Bismarck reserves the right to assign work in phases. Project work items may be added or removed from the contract by work authorization or supplementary agreement. Phase 1 Environmental Documentation and Preliminary Design The Scope of Work shall include all activities necessary to complete the environmental document (including FHWA concurrence and approval), perform preliminary design, and coordinate utility locations. The anticipated environmental document to be completed is a Categorical Exclusion by Definition (CED). The required activities for the preliminary engineering and preliminary design phase will be dependent on the environmental classification of the project as determined by the Federal Highway Administration. Environmental approval from FHWA and NDDOT will be considered completion of Phase I Phase II Design and Plan Preparation This phase of the work will include development (and certifications) of the final construction plans, specifications, estimate. This phase shall be in accordance with
Transcript
REQUEST FOR PROPOSALS
FOR ENGINEERING SERVICES ON A FEDERAL AID PROJECT
FOR TRAFFIC SIGNAL SAFETY IMPROVEMENTS IN THE CITY OF BISMARCK
This is a request for proposals from qualified engineering firms for project development, environmental documentation, design, plan preparation, contract administration, and construction inspection for citywide traffic signal safety improvements currently scheduled for construction in 2018 in the City of Bismarck. The City of Bismarck, in cooperation with the North Dakota Department of Transportation and the Federal Highway Administration, are proposing traffic signal safety improvements that are eligible for federal participation for the safety improvements at signalized intersections throughout the city of Bismarck. DESCRIPTION OF PROJECT The proposed project is for the installation of pedestrian count down signal heads and confirmation lights (tattle-tail lights) for red light running enforcement. There are approximately 97 intersections involved is this project. See Exhibit A. SCOPE OF WORK The City of Bismarck intends to contract with a single consultant for all phases of work and execute one cost plus fixed fee contract requiring monthly billings with the selected firm to complete Phase I and II. The City of Bismarck reserves the right to assign work in phases. Project work items may be added or removed from the contract by work authorization or supplementary agreement. Phase 1 Environmental Documentation and Preliminary Design The Scope of Work shall include all activities necessary to complete the environmental document (including FHWA concurrence and approval), perform preliminary design, and coordinate utility locations. The anticipated environmental document to be completed is a Categorical Exclusion by Definition (CED). The required activities for the preliminary engineering and preliminary design phase will be dependent on the environmental classification of the project as determined by the Federal Highway Administration. Environmental approval from FHWA and NDDOT will be considered completion of Phase I
Phase II Design and Plan Preparation This phase of the work will include development (and certifications) of the final construction plans, specifications, estimate. This phase shall be in accordance with
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federal, state, and city standards. The governing specification for this project will be the NDDOT's "Standard Specification for Road and Bridge Construction" dated 2014 and any revisions thereof.
The NDDOT will conduct the bid opening, certify that all applicable DBE participation requirements have been met, and tabulate the bids. The City will determine the lowest responsible bidder and execute the construction contracts. Phase III may be negotiated and authorized based on the outcome of Phase II, Engineer’s proposal, Engineer’s performance, and available funding. Phase III Construction, Administration, and Supervision The selected firm will be responsible for all construction inspection, materials testing, and survey to verify the contractor’s work is to be performed according to the governing specifications, plans, and special provisions including the provisions of the NDDOT Standard Specifications for Road and Bridge Construction, Materials Sampling and Testing Manual, and Construction Records Manual. The consultant’s material sampling and testing personnel must be certified under NDDOT Testing Qualification Program. The selected firm shall provide a Registered Engineer to directly supervise all Construction Engineering as required by Title 28 of the North Dakota Administrative Code. The selected firm will prepare the required engineering and administrative documents and records as required by the NDDOT. The selected firm shall provide adequate work force to perform the work necessary to meet the Contractor’s work schedule. The Consulting Engineers’ Project Manager assigned to the project shall be capable of reading and interpreting the project documents for proper execution of the project in accordance with the plans and specifications. The Consultant shall, as applicable, include but not limited to conducting the preconstruction meeting, construction engineering and inspection, construction survey, measuring and computing pay quantitates, construction administration, claims, change orders, review shop drawings, preparing and submitting final documentation and project close out. GIS Data Requirements
Projection Information Projection: Stateplane coordinate system Zone: North Dakota South zone (fips 3302) Horizontal Datum: North American Datum (NAD)83 Vertical Datum: North American Vertical Datum 29 Units: International feet Acceptable Formats
Arc Info coverage Arc View shape file ArcGIS geo-database
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Project Schedule
The proposed schedule for this project is:
RFP Submittal Deadline March 3, 2017
RFP Review Completion & Ranking March 13, 2017
Notification for Interviews
Interviews March 24, 2017
Selection and Notification of Firm March 27, 2017
Negotiation of Scope of Work and Work Fee April 4, 2017
Anticipated Notice to Proceed April 11, 2017
Environmental Documentation October 6, 2017
Final Plans & Bid Documents December 1, 2017
Bid Opening February 9, 2018
The consultant will provide monthly updates, via memorandums, regarding the status of the project to the city of Bismarck and biweekly status reports to the NDDOT.
CONTENT OF PROPOSALS
The consultants are requested to be as brief and concise as possible, and the submitted proposals are not to exceed twenty (20) pages in length. The proposal should list the personnel who will be assigned to work on the project, including titles, education, and work experience. The proposals pages shall be numbered. An appendix may be added to the proposal to furnish updated Forms 330 (related services questionnaire pertaining to engineering, land surveying, and architectural firms). The consultant’s written proposal shall contain the following information: 1. Recent, current, and projected workloads 2. Staff experience and technical capabilities 3. Related experience and performance records on similar projects 4. Understanding of project and proposed work approach
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5. Willingness to meet time and budgetary requirements 6. Past performance
Selection of firms for oral interviews will be based on the evaluation of the submitted written proposals. A selection committee will conduct oral interviews of the selected firms. A recommendation to the Bismarck Board of City Commissioners will be made by the selection committee. Price will be negotiated with the successful firm and if negotiations are successful, an engineering agreement will be executed with a single consultant. Approved sub-agreements for minor portions of the work will be permitted.
RIGHT OF REJECTION
The City of Bismarck reserves the right to reject any or all proposals.
DISCLOSURE OF PROPOSAL
At the conclusion of the selection process, the contents of all proposals will be subject to the City of Bismarck’s Open Records Law and may be open to inspection by interested parties. Any information included in the proposal that the proposing party believes to be a trade secret or proprietary information must be clearly identified in the proposal. Any identified information recognized as such and protected by law may be exempt from disclosure.
CIVIL RIGHTS Title VI assures that no person or group of persons may, on the grounds of race, color, national origin, sex, age, or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any and all programs or activities administered by the City of Bismarck. The City of Bismarck will consider every request for reasonable accommodation to provide:
an accessible meeting facility or other accommodation for people with disabilities,
language interpretation for people with limited English proficiency (LEP), and
translations of written material necessary to access City of Bismarck programs and information.
Appropriate provisions will be considered when the City of Bismarck is notified at least 10 days prior to the meeting date or the date the written material translation is needed. To request accommodations, contact (Robert McConnell, Director of Human Resources and Title VI Coordinator for the City of Bismarck at (701-355-1337) or
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([email protected]). TTY users may use Relay North Dakota at 711 or 1-800-366-6888.
REQUEST FOR PROPOSAL INFORMATION AND QUESTIONS
Questions regarding the Request for Proposals should be directed to Mark A. Berg, PE, Traffic Engineer, at the office of City Engineer at 221 N. 5th Street, Bismarck, North Dakota, telephone (701) 355-1505, [email protected] or fax (701) 222-6593. SUBMITTAL OF PROPOSALS Proposals from qualified consultants will be accepted until 4:00 p.m. on March 3, 2017 Submit eight (8) hard copies and one PDF copy of proposal to: Gabe Schell, P.E. City Engineer 221 North Fifth Street P.O. Box 5503 Bismarck, ND 58506-5503 Federal Acquisition Regulations (FARs)
All proposals must include a copy of the firm’s most current Cognizant Audit Report of Indirect Costs (as approved by another State agency) in compliance with the Federal Acquisition Regulations (FARs) costs principles contained in the Code of Federal Regulations (CFR), Title 48, Part 31. The report must include all subsidiary or supporting indirect cost schedules.
