Request for Submission of Proposal (RFP) for
Development of Crashworthy Locomotive
Design &
Occupant Protection for Indian Railways
(Total 43 pages including cover page)
March 2010
RITES Limited Rolling Stock Design Division
5th Floor, Left Wing, RITES Bhawan No. 1, Sector 29, Gurgaon – 122 001, India
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Contents 1. Background .........................................................................................................................6
1.1. Previous work done ......................................................................................................6
1.2. Outline of present work ................................................................................................9
2. Project Objectives .............................................................................................................10
3. Scope of Work and Deliverables ........................................................................................11
3.1. Task 1 - Analysis of Railway Accidents: ........................................................................11
3.2. Task 2 - Develop guidelines for CEM and occupant protection: ...................................11
3.3. Task 3 -Design of Crash Energy Management ..............................................................12
3.4. Task 4 - Detail design and development of CEM elements and locomotive cab strengthening ........................................................................................................................12
3.5. Task 5 - Occupant protection on passenger cars..........................................................13
3.6. Task 6 - Validation of computer models and testing ....................................................14
3.7. Task 7 – Final design of locomotive and coaches and final report ................................16
3.8. Task 8 -Development of capabilities of IR (including supply of equipment and training) ................................................................................................................................16
4. International expert organization & Work Distribution ......................................................17
5. Training .............................................................................................................................21
6. RITES Responsibilities ........................................................................................................22
7. Technical Capability ...........................................................................................................23
8. General Provisions .............................................................................................................24
8.1. Definitions ..................................................................................................................24
8.2. Law Governing Contract ..............................................................................................24
8.3. Language.....................................................................................................................24
8.4. Notices ........................................................................................................................25
8.5. Location ......................................................................................................................25
8.6. Authority of Member in Charge ..................................................................................25
8.7. Authorized Representatives ........................................................................................25
8.8. Taxes and Duties .........................................................................................................25
8.9. Fraud and Corruption ..................................................................................................25
9. Commencement, Completion, Modification and Termination of Contract .........................26
9.1. Effectiveness of Contract ............................................................................................26
9.2. Commencement of Services ........................................................................................26
9.3. Expiration of Contract .................................................................................................26
9.4. Modifications or Variations .........................................................................................26
9.5. Force Majeure .............................................................................................................27
9.6. Termination ................................................................................................................27
10. Obligations of the International expert organization .........................................................28
10.1. General .......................................................................................................................28
10.2. Conflict of Interests .....................................................................................................28
10.3. Confidentiality ............................................................................................................29
10.4. Insurance to be Taken Out by the International expert organization ...........................29
10.5. International expert organization’s Actions Requiring Client’s Prior Approval .............29
10.6. Reporting Obligations .................................................................................................29
10.7. Documents Prepared by the International expert organization to be the Property of the Client ..............................................................................................................................29
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10.8. Accounting, and Auditing ............................................................................................30
11. International Expert Organization’s Personnel ...................................................................30
11.1. Description Personnel .................................................................................................30
11.2. Removal Replacement of and/or of .............................................................................30
12. Obligations of the Client ....................................................................................................30
12.1. Assistance and Exemptions .........................................................................................30
12.2. Services and Facilities ..................................................................................................30
13. Payments to the International expert organization............................................................31
13.1. Taxes ...........................................................................................................................31
13.2. Contract Price .............................................................................................................31
13.3. Terms and Conditions of Payment...............................................................................31
14. Warranty ...........................................................................................................................32
15. Good Faith .........................................................................................................................32
16. Settlement of Disputes ......................................................................................................32
16.1. Amicable Settlement ...................................................................................................32
16.2. Dispute .......................................................................................................................32
17. Qualifying Criteria..............................................................................................................34
18. Financial Capability ............................................................................................................34
19. Payments ..........................................................................................................................34
20. Time Schedule ...................................................................................................................34
21. Offers & Criteria of Evaluation ...........................................................................................35
Annexure‐A: Criteria for evaluation of technical offer ...............................................................36
Annexure‐B: Mile stones for payment schedule ........................................................................37
Annexure‐D: Project Experience ................................................................................................38
Annexure‐E: Format of Curriculum Vitae (CV) ...........................................................................39
Annexure‐F: Proforma ‐ technical proposal submission form ....................................................40
Annexure‐G: Proforma for Financial Proposal ...........................................................................41
Annexure‐H: Data Sheet ............................................................................................................42
Annexure J – Relationship Among Tasks ....................................................................................43
Abbreviations
AC : Air‐conditioned ATD : Anthropomorphic Test Device DLW
: Diesel Locomotive Works (Ministry of Railways), Varanasi‐221004, India.
Expert organizations/ institutions/ companies
: Any organization that is responding to this request for submission of proposal.
FEM : Finite Element Method. GS : General second class Non AC passenger carrying
coach of Indian Railways. IR : Indian Railways. Non AC : Non Air‐Conditioned. RCF : Rail Coach Factory (Ministry of Railways), Kapurthala,
Punjab‐144602, India. RDSO : Research Designs & Standards Organization (Ministry
of Railways), Manaknagar, Lucknow‐226 011, India. RITES : RITES Limited, a Govt. of India Enterprise, RITES
Bhawan, Plot 1, Sector‐29, Gurgaon‐122 001, India. SLR : Second class, luggage cum guard carrying Non AC
coach of Indian Railways. This is the last vehicle or vehicle next to engine in a passenger train
Locomotive : WDP4 Class locomotives (EMD GT 46 PAC Locomotive) being manufactured by IR
Non-AC Coach : II-Class 3-Tier Passenger Coach (WGSCN) AC Coach : II- Class AC–Chair Car (SWGSCZAC) RRSTP Reusable Rolling Stock Test Platform CEM Crash Energy management
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Section 1: Notice for Bid Invitation
On behalf of Ministry of Railways, Government of India, RITES Ltd. (India) invites International Competitive Bids for “Development of Crashworthy loco Design and Occupant Protection for Indian Railways”. The work requires research, development and design capabilities including past experience in design and development of crashworthy locomotives, rolling stock, occupant protection studies, prototypes of crash energy absorbing devices for locos and reusable rolling stock test platform, crash instrumentation and conduction of full scale field tests. RITES intends to execute it through a contract with a reputed international expert organization having authority on the subject and experience in such R&D. The RFP includes the following documents:
Section 1 ‐ Notice of Bid Invitation Section 2 ‐ Terms of Reference Section 3 ‐ General Conditions of Contract Section 4 ‐ Special Conditions of Contact
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Section 2: Terms of Reference
1. Background 1.1. Previous work done
RITES under the direction of Railway Board (Ministry of Railways) completed a project for incorporating crashworthy features in Indian Railway (IR) coaches. During this project RITES completed a project addressing structural crashworthiness re-design and testing of two types of passenger coaches used by IR; a GS coach and a SLR coach. This research effort included designing of energy absorbing end-structures for the two coach types and conducting full scale single coach and multiple coach impact tests on prototypes of each of the two crashworthy designs.
Detailed finite element models of the GS coach, SLR coach, and platen wagon were developed as part of this effort. The models were developed using the TrueGrid pre-processor. The resulting finite element models were used in crash simulations with the LS-DYNA.
The finite element models were verified with the use of full scale testing. A platen wagon was used for these tests. The wagon was designed and built as a part of this project. This platen wagon is a steel reinforced concrete wall fitted on an open wagon and weighs about 1101t. A platen wagon was chosen for impact test because impacting a coach or coaches into the platen wagon results in loading rates consistent with a real impact, but without the complicated contact conditions of a coach-to-coach collision. Tests of the full prototype car, not just an end frame, have revealed issues that might have otherwise been overlooked, such as the required improvements in the body-bogie connection in the first GS test and the strength of the unmodified portion of the coach shell in the first SLR test.
The Crash Energy Management (CEM) designs of the two coach types incorporate several similar design features. They both incorporate push back couplers with energy absorption, secondary energy absorbers, and end frames designed to concentrate the crush at the end of the coach.
The push back coupler/primary energy absorber uses the same coupler and draft gear of the conventional Center Buffer Coupler (CBC) coach. In the push back design the buff stop is attached to the draft sill with a set of shear bolts. The size, number, and strength of the bolts are matched to a desired shear load. In an impact the load against the buff stop increases until the bolts shear. The buff stop then acts as a piston to crush energy absorbing material. For the prototype tests done on the GS and SLR coaches, aluminium honeycomb was used as the energy absorbing material. Later RITES designed a locally fabricated steel honeycomb energy absorber to be used for series production.
The designs also utilize a secondary energy absorber. The objective of the secondary energy absorber is to absorb additional energy before the onset of coach shell crush.
1 The designed weight was 110t. However due to water loss and drying up of concrete the actual weight was
106t only at the time the second and third test were organised,.
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The designs have a surface that interlocks with the corresponding absorber on an adjacent coach to prevent vertical misalignment of the coaches. By providing contact points offset from the coach centre line they help to maintain stable contact conditions. These absorbers are bolted on the coach frame and are easily removable so they can be quickly replaced after a minor collision.
Central to the design modifications on the GS and SLR coaches is a deformable coach shell. The objective of the coach shell design is to absorb collision energy through progressive crush of the structure. A sketch showing the CEM arrangement is given below:
The predicted and observed behavior was very similar. In both cases began at the end of the coach shell and progressed steadily back. This prevented crush from occurring in the occupied portion of the coach. Controlled crush behavior also prevented poor behaviors such as override or lateral buckling.
During the project the following full scale crash tests were carried:
S.N. Type of test Test Description
1. Intermediate Single GS coach at 40 kmph on RDSO Ramp against platen wagon.
2. Final Single GS coach at 54.5 kmph on main line against platen wagon.
3. Intermediate Coupled SLR-GS coach at 66.5 kmph against platen wagon on main line.
During the final test of the GS coach the peak crush load was about 6MN. Peak acceleration of the coach shell was about 18 g when filtered at 25 Hz.
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There was only one test carried on the SLR coach. The objective was to verify the simulation model. Later the model was suitably modified to achieve desired level of energy absorption using simulation. No test was done on SLR with improved CEM.
The energy absorption goal of the GS and SLR coach of Indian Railways was based on Lumped Mass Method simulation and was 1.9 MJ for GS and 4.6 MJ for SLR coach. However, the designed crashworthy features resulted in higher energy absorption. The total energy absorption in the coach end is given below:
1. Energy absorbed at one end of GS coach : 3.54 MJ 2. Energy absorbed at one end of SLR coach : 5.7 MJ (based on final
simulation not verified by test) In all the above cases the total crash energy was absorbed at 3 levels:
1. The push back coupler acting as primary energy absorber (shear bolts + Honeycomb)
2. Secondary energy absorber 3. Controlled deformation of coach end
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1.2. Outline of The Present Work
Railway Board (Ministry of Railways, Government of India) vide letter No.2007/M(L)/459/2 Pt. B Dated 28.07.08 desired that RITES develop design of crashworthy loco and occupant protection. The broad scope of the work is given below:
1. Survey and analysis of a few railway accidents in IR involving a loco resulting in structural damages and critical injuries to crew & passengers. This will include both locomotive and passenger carrying vehicles with an objective of identifying the critical areas where redesign will result in superior secondary impact scenario.
2. Design, development and construction of prototype crash buffers for locos & bullet wagon. Bullet wagon will be used to carry out repeated experimentations work at reasonable costs.
3. Development of FEM models of locomotive structure including cab and front and occupant protection aspects and related training of IR personnel.
4. Supply of two ruggedized cameras, ATD (Anthropometric test device-one frontal impact & one side impact), software dummies and other necessary instrumentation to augment the crashworthiness evaluation and testing facility at RDSO to include on-board measurement capabilities and related training.
5. Using the Bullet wagon & crash buffer, a validating test shall be conducted either on RDSO ramp or near Alamnagar station with a view to validate FEM analysis.
6. Simulation of collision of loco against a train consists to identify collision behaviour to be corrected and to develop designs to improve crash compatibility of the loco and coaches.
7 Development of FEM model of loco with crashworthy features (energy absorber behind a shearable CBC etc.) for evaluation of crashworthy loco design validation including simulation training.
8. Occupant protection simulation work for non-AC and AC coaches
9. Hardware and software upgrades and additions and related training including suitable simulation tools and training in advanced crash simulation related technologies. Additional requirements are LS-Dyna (Solver), pre-processor, Madymo & other necessary software and hardware along with related support facilities in RDSO, DLW & RCF.
10. Full scale impact test to validate simulation of proposed design. During the conduct of this test occupant protection simulation validation for both loco and coaches shall be carried out. The expert testing and instrumentation agency to bring other additional specialized instrumentation as required as per the final test plan.
11. Refining the design based on crash test results wherever possible and including
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training for post test simulation & design activity.
12. Finalization of design and preparation of reports.
The work already done is largely considered to have taken care of structural crashworthiness of passenger coaches. While GS design was verified by test, SLR design was not. Since a train consists of, other than passenger coaches, one or more locomotives in the front of the train as lead vehicles and in most of the cases the lead vehicle is involved in accidents, the present design of the locomotives exposes the crew members and passengers to high risk. Therefore, present project focuses on locomotive crash worthiness and occupant protection of crew and passengers.
2. Project Objectives Expert agency is expected to meet the following objectives:
1. Based on the study of accident data of Indian Railways, come up with relevant
approach for selecting accident scenarios, crash energy management approach, interior design approach to reduce injuries to crew and passengers.
2. It is expected that approach selected shall be in line with the relevant international standards and latest international practices as applicable to Indian Railways operating conditions. This should result in a guideline for crashworthy and occupant protection designs for Indian Railways operating conditions.
3. Design and development of crash energy management system on the design of WDP4 class locomotive (similar to EMD GT 46 PAC locomotive). This shall include compatibility with other type of rolling stock used on IR. This will mean operating compatibility as well as compatibility in case of defined collision scenarios. Also, expert agency shall redesign cab including pneumatic layout, driver desk arrangement etc. to accommodate crash worthy features.
4. Carry out occupant protection studies for crew as well as passengers leading to improvement in design of loco cab and coach interior as necessary. For carrying out these studies, expert agency shall consider SLR (non air-conditioned guard cum luggage van), WGSCN (non AC sitting cum sleeping car) and SWGSAC (Air conditioned Chair car). SLR and WGSCN are on ICF type underframe while chair car is on LHB type underframe. Regarding their CEM capability, improved designs as indicated in Para 1.1 shall be considered as baseline cases. CEM improvement for SLR coach to be considered after ascertaining baseline, as necessary.
5. While the above work will be done using computer modelling and simulation, testing at various stages shall be required to be done to establish that final design will meet the forecast design requirement. Expert agency will be responsible for conduct of such tests, their instrumentation, collection of data and their interpretation for validating the computer modelling and simulation.
6. Expert agency shall assist in development of prototype of energy absorbing and related equipment as Indian Railway shall ultimately manufacture this equipment in its own facilities.
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7. Development of inhouse capability of Indian Railways to carry out similar studies in future including both computer modelling and simulation as well as testing is also an important project objective. Therefore, expert agency will be required to arrange training, supply specialised hardware and software, and assist RITES/IR in procuring hardware/software for establishing such capability. Also, expert agency shall provide electronic copies of all models, simulations and results of the work carried out under this project.
3. Scope of Work and Deliverables While the expert agency shall be responsible to steer the project to meet the project requirements as listed in para 1.2 and para 2, the project shall achieve following minimum milestones:
3.1. Task 1 - Analysis of Railway Accidents:
This task shall involve analysis of past IR accident data to identify critical collision scenarios and injuries to the crew and passengers. It is to be noted that IR accident data is maintained with an objective to find out the cause of accident and all relevant details for this project may not be available. For example, injury data especially w.r.t to cause of injury is not generally recorded. Therefore, expert agency will be required to use his experience and other databases in addition to IR accident data, as relevant, to assist in this task. Deliverable: Report on analysis of accident data, review of other databases, and suggest critical collision scenarios
3.2. Task 2 - Develop guidelines for CEM and occupant protection:
These guidelines shall cover accident scenarios, crash energy absorption target, defined procedure for occupant protection, and injury criteria. These may be reviewed after the carrying out the simulation and testing. This task shall involve following activities: a. Study of international specifications and practices in addition to the previous task
to establish that proposed guidelines shall be most appropriate for Indian Railway operating conditions. En 15226 and GMRT 2100 shall be considered as generally the guiding specification for developing such guidelines. As a minimum, applying En15226 to IR operating conditions leads to following scenarios:
No. Type of collision Collision face 1 Collision face 2 1. Front loco coaching train
– front loco coaching train
Loco short hood Loco short hood
Loco short hood Loco long hood
Loco long hood Loco long hood
2. Front loco-rear of coaching train
Loco short hood SLR face 1
Loco short hood SLR face 2
Loco long hood SLR face 1
Loco long hood SLR face 2
Some of the scenarios given above may be redundant and may be applicable only to establish compatibility of colliding surfaces. These have been given to provide
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an insight in IR operating conditions. b. Study of international specifications and practices, and preliminary studies to
establish the methodology of carrying out occupant protection study and the injury criteria for occupants.
c. Preliminary studies like lumped mass analysis of train consist and simulations to establish energy absorption targets, passenger compartment decelerations, peak crash forces, requirements of preservations of driver’s survival space etc.
Deliverable: Report on study of international standards and specifications including their copies; Report on simulation studies; Electronic copies of models; Report establishing collision scenarios and guidelines for CEM and occupant protection.
3.3. Task 3 -Design of Crash Energy Management
This task shall involve following activities:
a. Preparation and verification of FE models of locomotive and coaches. RITES has already got FE models of GS (WGSCN) and SLR coaches on ICF shell which were used for previous project and will be supplied to expert agency. In addition, RITES has prepared FE model of WDP4 locomotive and chair car coach SWGSCZAC on LHB shell and will supply them to the expert agency. Expert agency shall develop these models further as required. Verification process shall focus on the quality of model for ensuring the model’s efficiency, accuracy and repeatability.
b. Carry out simulation to study the crash behaviour as per scenarios at Task 2 and come up with a conceptual design to provide locomotive crashworthiness and incorporate crash energy management. This shall include anti-climbing feature. Crash worthiness study may be carried out using LS DYNA. Based on the results at this stage, Task 2 may be revisited.
c. Carry out simulation to study the occupant protection (Crew) and interior design of locomotive. RITES has prepared model using UG/SolidWorks and FE model using HYPERMESH, which shall be supplied to expert agency. This may be further developed by expert agency. Based on the results at this stage, task 2 may be revisited. Occupant protection study may be carried out using madymo/ madymo coupling on LS Dyna.
d. Design of RRSTP for purpose of testing and validating the locomotive CEM studies, as explained in Task 6.1.d. RITES will suggest suitable wagon stock used on IR which can be considered as base and further developed.
Deliverable: Final FEM model of locomotive and coaches; Simulation study report for CEM; Simulation study report for occupant protection; Conceptual design for Crash Energy Management; Conceptual design of anti-climbing feature, Calculations and report for design of RRSTP including FE models; Drawings for manufacture of RRSTP.
3.4. Task 4 - Detail design and development of CEM elements and locomotive cab strengthening
This task shall involve following activities:
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a. Based on acceptance of concept for CEM, expert agency shall carry out detail design of CEM elements. This stage will involve preparation of manufacturing level drawings and development of CEM elements.
b. Design of Loco cab strengthening, if required.
c. In addition, interior designing of cab to meet injury criteria from occupant protection studies shall be carried out at this stage.
d. Development and prototype manufacture of CEM elements and improved cab features at IR facilities under guidance of expert agency. In addition, 1 set CEM elements prototype shall also be supplied by the expert agency.
e. Development and manufacture of RRSTP at IR facilities under guidance of expert agency
Deliverable: Report giving the design details of CEM elements and cab strengthening; Manufacturing drawings for CEM elements and cab; Report on interior design improvements for occupant protection; Drawings of improvements made in interior of cab; Expert agency supplied prototype CEM elements; Documents for guiding manufacture of CEM elements, cab and RRSTP at IR facilities ; Soft copies of all models.
3.5. Task 5 - Occupant protection on passenger cars
The expert agency shall develop an occupant protection simulation frame work for evaluating injury analysis methods and injury mitigation techniques as part of Task 2. As a minimum, the following configurations shall be studied.
Passenger compartment with passenger in sleeping position
Passenger bay seating along with side seats
Passenger chair car seating without snack table
Passenger chair car seating with snack table The effect of secondary impacts in coach cars as well as locomotive cab will be minimized by de-lethalization of all interior components with sharp edges and protruding elements through the addition of energy absorbing padding materials. As the analysis may require assessment of occupant loading and injury likelihood, models shall include the occupant plus appropriate interior components including seating, folding tables, consoles and other interior surfaces with which the occupant may come in contact.
Injury Criteria The system for the assessment of occupant protection for the passengers and crew shall endeavour to:
Reduce the severity and number of injuries produced in the initial impact/acceleration (Primary Impact) and any subsequent impacts (Secondary Impacts)
Maximise the ability of all occupants to make rapid and unaided egress from the rail coach following impact(s) by minimising occupant injuries and interior fixture deformation / rail coach intrusion.
Relevant injury criteria for pre and post crashworthy design based upon the relative impact velocity from the acceleration profiles (crash pulse) shall be assessed for the passenger and crew conditions for the decided passenger/crew criteria.
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The methodology for assessing the level of injury and tolerance for each area of the body shall include:
Impact Occupant Areas and Potential Injuries - Define the main occupant body parts which impact the coach interior in each of the main occupant locations.
Main Injury Mechanisms - Review the mechanisms of the major injuries produced by the occupant body part impacts.
Evaluate Occupant Part Injury Criteria - Evaluate the biomechanical properties and most applicable injury criteria for each body part.
Proposed Occupant Body Part Injury Levels.
This task will comprise of following activities:
a. Prepare FEM models for coach configurations. RITES shall supply the FEM models already prepared by them for interior of bay type seating arrangement of WGSCN coach and chair car seating arrangement of SWGSCZAC. Expert agency may use these as starting point to develop FEM models. After verifying the models, dummy models to be incorporated for carrying out the simulation.
b. Occupant protection simulation study for the defined layouts of passenger coaches
c. Suggest improvements in design of coaches based on the studies carried out. Before this activity, tests for validating results of activity 5 b above, shall be carried out as indicated in Task 6
d. Carry out occupant protection simulation studies with improved design features
The expert agency shall undertake the assessments in these areas using simulation software. In order to verify the efficacy/advantages of the new design/modifications, the behaviour of the occupants and crew and relative injury criteria shall be compared between new design and old design. RITES suggests MADYMO/LS-DYNA coupled with MADYMO for occupant protection analysis. Deliverable: FE models for OP studies; Report giving details of preliminary OP studies; Report giving details of suggested improvement of design features; Design and drawings of improved design features; Report with simulation results of improved design features.
3.6. Task 6 - Validation of computer models and testing
Since the design and analysis work will be done using computer modelling and simulation, it is important to validate the simulation results with actual testing. Generally, design process and validation shall involve 3 stage testing:
Preliminary test: To validate the model of existing design
Intermediate test: After improvements are made to the existing design, carry out the test to confirm their efficacy
Final test: Improvements made to design based on feedback from intermediate test are tested to confirm the final design
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Considering that testing can be very expensive, some of the tests can be merged depending on the experience of the expert agency. Expert agency shall be responsible for carrying out all the tests. RITES/IR shall support by making available the existing test facilities and manpower, free of cost. RITES/IR shall also fabricate the prototype of test equipment which will include test vehicles and improvements made to the test vehicles based on the design provided by the expert agency under its guidance. However, specialized equipment including CEM elements, dummies etc. shall be supplied by expert agency. All test instrumentation and equipment shall be responsibility of the expert agency. Specific instrumentation and equipment to be procured by RITES/IR as part of capability development as per Task 7 for capability building shall be indicated by expert agency, as these will be made available for testing.. Expert agency shall provide guidance regarding the tests necessary for this purpose. However, minimum testing required to be carried out is given below; 1. Crash worthiness:
a. Quasi-static testing of CEM elements
b. Intermediate test; Locomotive with improved CEM features and improved cab (with dummies for crew) against wagon type barrier
c. Final test: Locomotive with improved CEM features and improved cab (With dummies for crew) against passenger cars (SLR +GS)
d. Detailed test requirement shall be finalised by expert agency in consultation with RITES/IR. For test purpose, Locomotive shall be simulated by a RRSTP wagon with locomotive cab and nose portion mounted in front of the wagon. Expert agency shall carry out design of this vehicle (RRSTP) using modelling and FEM as part of task 3.
2. Occupant protection for passenger coaches:
a. Preliminary test: This shall include open bay type seating arrangement and seated dummies, Open bay type seating arrangement with sleeping dummies, Chair car arrangement with seated dummies
b. Intermediate test: Repeat tests as above with improved design of coach
c. Final test: Open bay type seating arrangement and seated dummies
d. Detailed test requirement shall be finalised by expert agency in consultation with RITES/IR. These tests may be conducted at a HyGe sled test facility nominated by expert agency. RITES/IR will be willing to fabricate and supply equipment from their manufacturing facility in India, under guidance of expert agency. However, expert agency shall be responsible for their transportation, set-up and all activities at the test facility.
The tests shall be scheduled in such a way that they complement the design process. Preliminary test shall be carried out at task 2, intermediate test after task 4 and 5, and final test to be conducted after task 7.
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Deliverable: Test scheme; Details of instrumentation; Test report; Interpretation of test report.
3.7. Task 7 – Final design of locomotive and coaches and final report
Shortcomings of the design shall be identified based on the testing at task 6 and optimized solutions that meet the set requirements shall be developed and evaluated through a simulation iterative process. Working with RITES and IR, the expert agency shall develop final optimized structure design so that it meets or exceeds the set requirements. The final optimized design shall provide the best value to IR (cost vs. strength).
Deliverable: Final drawings of CEM elements, improved cab, crashworthy locomotive and improved coaches. This will include manufacturing drawings and documents for their manufacture at IR facility; Final report including additional simulations carried out
3.8. Task 8 -Development of capabilities of IR (including supply of equipment and training)
The expert agency shall arrange that the expertise and knowledge developed through this project is transferred to IR/RITES technical personnel through suitable training held abroad (expert agencies’ work place) and in India, and a suitable program for the same shall be drawn.
The training shall include:
a. FE modeling and crash analysis: Simulation techniques and Crash Mechanics, interpretation of simulation results.
b. Design of CEM elements, selection of characteristics, their efficiency and testing.
c. Occupant protection and simulation techniques: Usage of dummies, dummy positioning in simulation, determination of injury criteria,
d. Testing: Instrumentation, data acquisition and data analysis, sledge testing, usage of dummies in actual testing, dummy instrumentation, data acquisition and interpretation of test data.
This task shall include supply of:
a. Mandatory supply:
2 Nos. calibrated Hybrid 3 dummies. These shall be used as crew while carrying out locomotive crash test
b. Suggested supply: These supplies can either be made by the expert agency or these can be procured directly by RITES from the suppliers. Expert agency to indicate the sources of supply and estimated cost.
Data acquisition system for locomotive crash test
Ruggedised high speed camera(s)
Ruggedised lighting system
Any special purpose software/hardware
Any other item considered necessary Deliverable: Training plan, trained personnel, training material on CDs and hard copies, manuals and proposed supplies.
Proposed relationship between different tasks is available at Annexure J
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4. International expert organization & Work Distribution
a. The work requires research, development and design capabilities including past experience in design and development of crashworthy locomotives & rolling stocks prototypes, crash buffers and reusable rolling stock test platform, crash instrumentation and conduction of full scale field tests. RITES intends to execute it through a contract with a reputed international expert organization having authority on the subject and requisite experience in such R&D.
b. International expert organization shall attend all meetings as necessary for carrying out the project. It is planned that a kick‐off meeting will be held at beginning of the project in India and closing meeting at end of the project at International expert organization’s premises.
c. Expert agency shall suggest suitable method for periodic review of the project using email, telephonic conferencing and meetings. At least, quarterly review at team leader’s level shall be conducted.
d. International expert organization shall indicate the work distribution indicating the work to be carried out in India and at his premises respectively.
e. As described in section 1 RITES has already completed a project for Indian Railways (IR) addressing structural crashworthiness re-design and testing of two types of passenger coaches. RITES has, in the process gained experience in managing crashworthy projects.
f. The table given below lists a task and sub-taskwise break-up of the project indicating the work required to be done by the expert organisation and areas where RITES can complement. Wherever, the responsibility is shared by both Expert and RITES, the primary role shall be of the expert organisation and RITES role shall be limited to providing local support only, wherever possible. This is indicative and shall be firmed up during project execution.
Task Subtask Expert RITES
1. Task 1 - Analysis of railway accidents
Preparation of questionnaire & checklist for conducting survey related to structural damages to locomotive.
*
Preparation of questionnaire & checklist for conducting surveys related to injury to crew of locomotives and passengers.
*
Conducting survey of railway accidents involving locomotives and collecting data of structural damages & critical injuries to crew.
*
Conducting survey of railway accidents and collecting data of critical injuries to passengers.
*
Analysis of data * *
2. Task 2 – Develop guidelines for CEM and occupant protection
Study of international standards and international practices for their applicability in design of IR locos and
*
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coaches from structural crashworthiness and occupant protection/Injury point of view. Providing inputs for design possibilities/options based on standards
*
Study of existing design of loco & identification of critical areas.
* *
Study of existing Design of IR coaches * *
Defining Scenarios for collision * Finalize collision scenarios * * Preliminary studies to establish guidelines for CEM
*
Preliminary studies to establish guidelines for occupant protection including injury criteria
*
Providing Design data of existing loco & coaches. *
3. Task 3 – Design of crash energy management.
Making relevant existing drawings available to International consultant *
Preparation of model of loco, cab and coach structure *
Preliminary FE model of locomotive * Preliminary FE model of locomotive cab for interior study
*
Preparation of final finite element model of loco, coaches and loco cab.
*
Checking of FE models * Analysis of models on LS Dyna incorporating some crash features
*
Concept design of RRSTP capable of repeated use for tests.
*
Preparation of model of RRSTP, loco, cab and coach structure
*
Detail design of RRSTP * Checking and confirming final drawings of RRSTP
*
Develop Concept design of loco structure for crashworthiness
*
Simulation of collision of locomotive model as per defined collision scenarios
*
Carry out simulation to study occupant protection (crew) and interior design of loco cab
*
Finalize concept design of locomotive and SLR
*
Verification of simulation studies * *
4. Task 4 – Detail design and development of CEM elements and locomotive cab
Checking of analysis results * Requirement specifications for CEM elements
*
Concept sketches of CEM elements *
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strengthening. Detail design of CEM elements * Develop CEM elements * * On site support for constructing CEM elements *
Construction of prototypes of CEM elements
* Detail design of cab strengthening features.
*
Detail design of loco cab interior features for improvement of occupant protection (crew)
*
Checking and confirming final drawings . * On site support for constructing loco crashworthy features. *
Construction of loco cab with crashworthy features.
*
On site support for constructing RRSTP *
Supply of 1 set of prototype CEM elements
*
Construction of RRSTP *
5. Task- 5 occupant protection on passenger cars
Supply of existing FE coach models developed by RITES
*
Verification of existing FE coach models developed by RITES
*
Preparation of final FE models for coach Configuration *
Incorporation of dummies in coach model * Occupant simulation studies * Suggest design improvement in coaches * Occupant simulation studies with improved design features
*
Preparation of design and drawings of improved design features.
*
Preparation of report with simulation results of improved design features.
*
Prototype manufacture of coach with improved design features at IR facility
*
6. Task- 6 validation of computer models and testing
Preparation of test plan(s) * Finalization of test plan(s) * * Pre test preparation * * Site preparation and making other necessary arrangements for carrying out validation test at RDSO.(RITES will assist)
* *
Bringing (and taking back) of additional instrumentation equipment, cameras and ATDs required (not supplied by RDSO)
*
Carryout validation test at RDSO * * Collection of crash test data (RITES will assist)
*
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Collecting data for Occupant Protection during validating test at RDSO in ATD's (RITES will assist)
*
Repairing loco, cab, RRSTP and coach, if required
*
Checking the repairs carried out. *
Occupant protection test for passenger coaches at expert agency nominated facility
*
arranging prototype for above tests *
7. Task 7- Final design of Locomotives Coaches.
Compare the simulation results with the OP tests
* *
Identify improvements in existing coach interiors design
* *
Suggest changes to interior designs of coaches
*
Refine models of coach interiors * Checking of refined FE model *
Finalize changes to coach interior designs * Comparing results of crash test with predictions (Intermediate test)
* *
Identify improvements in loco design * Finalize possible improvements in loco design
* *
Develop FE models of modified (with crashworthy features) Loco design
*
Comparing results of crash test with predictions (Final test)
* *
Refining the locomotive design and model
*
Additional simulation of loco design if required
* *
Additional simulation of coach interiors design if required
* *
Finalizing the improvements in existing design of loco and coach, coach interiors
*
Preparing report of loco crashworthiness and crew protection
*
Preparing report of coach occupant protection
*
Checking all reports and compiling final report for submission.
*
Drawing and 3D- model for final crashworthy locomotive and cab structure
* *
Drawing and 3D- model for crashworthy interior of cab
* *
Drawing and 3D- model for crashworthy interior of GS & Chair Car.
* *
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Drawing and 3D- model for crashworthy structure of SLR coach if required
* *
8. Task 8 – Development of capability of IR (Including supply of equipment and training of IR/RITES personnel)
Submitting specifications of equipment which are mandatory supply
*
Delivery of mandatory supply equipment * Submitting specifications of equipment which are suggested supply
*
Procurement of equipment which are suggested supply *
Providing training to Indian Railway/RITES personnel.
*
arranging office space, hardware, software, training material etc. for each participant for abroad training
*
arranging office space, hardware, software, training material etc. for each participant for training in India
*
Arranging travel and stay abroad for participants.
*
5. Training Training of RITES/IR personnel with the intention of capability building for crashworthiness of railway rolling stocks, conduction of crash tests, crash instrumentation, crash data acquisition, analysis and interpretation of results at IR institutions/organisations shall be an important segment of the project. This is indicated as part of Task 8. While expert agency shall indicate the proposed training requirement and program, following training program is suggested as a minimum. It is expected that the training shall cover three areas, namely, simulation, crash test conduction and analysis and interpretation of crash data acquired. The expected training content and training schedule at expert agencies works is given below:
Module Content Training period No. of Personnel
Module-1 FE Modelling and Crash Simulation, design of CEM elements, usage of software dummies etc.
04 weeks 10
Module-2 Instrumentation, placement of dummy and test data acquisition,
02 weeks 12
In addition, a two week training in both the modules shall also be organised in India. Also, IR/RITES engineers shall work alongside expert agency during testing in India for on the job training.
The above content is indicative only.
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6. RITES Responsibilities RITES shall
a. Look after project management functions.
b. Set up occupant Protection Facility in India including procurement and supply of required hardware and associated equipment.
c. Facilitate training in India and abroad for nominated team by arranging travel and stay, the expenses for which shall be borne by RITES. Training space and equipment shall be provided by RITES in India. For training abroad, training space and equipment shall be provided by international expert organization.
d. Check models and analysis reports for accuracy.
e. RITES will offer to run simulation studies under guidance of expert agency on similar collision and occupant protection scenarios. For example, after consultant has done one study of collision scenario involving head to head collision, balance simulations of repetitive nature can be run by IR/RITES under this category under guidance of consultant. RITES will arrange in-house LSDYNA/MADYMO license for this purpose.
f. Support expert agency in preparation of drawings.
g. Assist IR in laboratory testing of components and assembly
h. Assist during actual full scale and other crash tests to be conducted.
In addition to the above RITES through IR/RDSO shall do the following: a. Provide available geometric, engineering and material data vehicle designs to the
International expert organization in either engineering drawings or electronic format, whichever is available.
b. Provide available engineering data needed to model draft gear, suspension, bogies, brake system and other vehicle components. If some data is not available and the same is required for simulation, arrange for testing to acquire it either at RDSO facility or an accredited outside agency.
c. Manufacture of prototype and components as suggested by international expert organization, under their guidance.
d. Provide existing test reports, locomotive data, coach data, and specifications.
7. Technical Capability a. The expert organisation should have proven capability in crash related research &
development including past experience in design and development of crashworthy locomotives, rolling stocks prototypes of crash buffers for locos and reusable rolling stock test platform, crash instrumentation and conduction of full scale field tests simulation study project of Railway Vehicles in the past either on its own or in tie‐up with another firm.
b. The International expert organization on its own or in tie‐up with other firm(s) should be well versed with analysis and interpretation of crash data captured through on line instrumentation during crash tests.
c. Should have proven credentials of expertise in the area referred to above through published books/ Technical papers and completed projects on the subject.
d. The International expert organization should have experience in transfer of technology involving simulation, interpretation of test data and validation of simulated models.
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SECTION 3: General Conditions of Contract
8. General Provisions 8.1. Definitions
Unless the context otherwise requires, the following terms whenever used in this Contract have the following meanings:
a. “Applicable Law” means the laws and any other instruments having the force of law in the Republic of India.
b. “International expert organization” means any private or public entity that will provide the Services to the Client under the Contract.
c. “Contract” means the Contract signed by the Parties and all the attached documents.
d. “Contract Price” means the price to be paid for the performance of the Services, in accordance with contract;
e. “Effective Date” means the date on which this Contract comes into force and effect pursuant to Clause GC 9.1.
f. “Foreign Currency” means any currency other than the INR (Indian national Rupee).
g. “GC” mean these General Conditions of Contract.
h. “Member” means any of the entities that make up the joint venture/consortium/association, and “Members” means all these entities.
i. “Party” means the Client or the International expert organization, as the case may be, and “Parties” means both of them.
j. “Personnel” means persons hired by the International expert organization or by any Sub‐Consultants and assigned to the performance of the Services or any part thereof.
k. “Services” means the work to be performed by the International expert organization pursuant to this Contract.
l. “Sub‐Consultants” means any person or entity to whom/which the International expert organization subcontracts any part of the Services.
m. “In writing” means communicated in written form with proof of receipt.
n. “Financial Offer” means “Commercial Offer”
8.2. Law Governing Contract
This Contract, its meaning and interpretation, and the relation between the Parties shall be governed by the Applicable Law.
8.3. Language
This Contract shall be executed in the English language, which shall be the binding
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and controlling language for all matters relating to the meaning or interpretation of this Contract.
8.4. Notices
8.4.1.
Any notice, request or consent required or permitted to be given or made pursuant to this Contract shall be in writing. Any such notice, request or consent shall be deemed to have been given or made when delivered in person to an authorized representative of the Party to whom the communication is addressed, or when sent to such Party at the specified address.
8.4.2.
A Party may change its address for notice by giving the other Party notice in writing of such change to the address specified in the SC.
8.5. Location
The Services shall be performed at such locations as are specified in Contract hereto and, where the location of a particular task is not so specified, at such locations, as the Client may approve
8.6. Authority of Member in Charge
In case the International expert organization consists of a joint venture/ consortium/ association of more than one entity, the Members hereby authorize the lead entity as specified elsewhere in the contract, to act on their behalf in exercising all the International expert organization’s rights and obligations towards the Client under this Contract, including without limitation the receiving of instructions and payments from the Client.
8.7. Authorized Representatives
Any action required or permitted to be taken, and any document required or permitted to be executed under this Contract by the Client or the International expert organization may be taken or executed by the officials as specified in the contract.
8.8. Taxes and Duties
The International expert organization, Sub‐Consultants, and their Personnel shall pay all such indirect taxes, duties, fees, and other impositions levied under the Law of their country, the amount of which is deemed to have been included in the Contract Price.
8.9. Fraud and Corruption
8.9.1. Definitions
International expert organizations shall observe the highest standard of ethics during the selection and execution of the contract. RITES defines, for the purpose of this provision, the terms set forth below as follows:
a. “corrupt practice” means the offering, receiving, or soliciting, directly or indirectly, of anything of value to influence the action of an official in the selection process or in contract execution;
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b. “fraudulent practice” means a misrepresentation or omission of facts in order to influence a selection process or the execution of a contract;
c. “collusive practices” means a scheme or arrangement between two or more International expert organizations, with or without the knowledge of the Borrower, designed to establish prices at artificial, non-competitive levels;
d. “coercive practices” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in a procurement process, or affect the execution of a contract;
8.9.2. Measures to be Taken
a. Will cancel the contract if it determines at any time that representatives of the International expert organizations were engaged in corrupt, fraudulent, collusive or coercive practices during the selection process or the execution of the contract.
b. Will sanction a International expert organization, including declaring the International expert organization ineligible, either indefinitely or for a stated period of time, to be awarded an Indian Railway financed contract if it at any time it is determined that the International expert organization has, directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in competing for, or in executing the contract;
8.9.3. Commissions and Fees
a. Will require the successful International expert organization to disclose any commissions or fees that may have been paid or are to be paid to agents, representatives, or commission agents with respect to the selection process or execution of the contract. The information disclosed must include at least the name and address of the agent, representative, or commission agent, the amount and currency, and the purpose of the commission or fee.
9. Commencement, Completion, Modification and Termination of Contract 9.1. Effectiveness of Contract
This Contract shall come into effect on the date the Contract is signed by both Parties and such other later date as may be stated in the contract. The date the Contract comes into effect is defined as the Effective Date.
9.2. Commencement of Services
The International expert organization shall begin carrying out the Services not later than 2 weeks from the Effective Date as specified in the Contract.
9.3. Expiration of Contract
Unless terminated earlier pursuant to Clause GC 9.6 hereof, this Contract shall expire at the end of such time period after the Effective Date as specified in the contract.
9.4. Modifications or Variations
Any modification or variation of the terms and conditions of this Contract, including any modification or variation of the scope of the Services, may only be made by
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written agreement between the Parties. However, each Party shall give due consideration to any proposals for modification or variation made by the other Party.
9.5. Force Majeure
9.5.1. Definition
For the purposes of this Contract, “Force Majeure” means an event which is beyond the reasonable control of a Party and which makes a Party’s performance of its obligations under the Contract impossible or so impractical as to be considered impossible under the circumstances.
9.5.2. No Breach of Contract
The failure of a Party to fulfil any of its obligations under the contract shall not be considered to be a breach of, or default under, this Contract insofar as such inability arises from an event of Force Majeure, provided that the Party affected by such an event (a) has taken all reasonable precautions, due care and reasonable alternative measures in order to carry out the terms and conditions of this Contract, and (b) has informed the other Party as soon as possible about the occurrence of such an event.
9.6. Termination
9.6.1. By the Client
The Client may terminate this Contract in case of the occurrence of any of the events specified in paragraphs (a) through (f) of this Clause GC 9.6.1. In such an occurrence the Client shall give a not less than thirty (30) days’ written notice of termination to the International expert organization, and sixty (60) days’ in the case of the event referred to in (e). a. If the International expert organization does not remedy a failure in the
performance of their obligations under the Contract, within thirty (30) days after being notified or within any further period as the Client may have subsequently approved in writing.
b. If the International expert organization becomes insolvent or bankrupt.
c. If the International expert organization, in the judgment of the Client has engaged in corrupt or fraudulent practices in competing for or in executing the Contract.
d. If, as the result of Force Majeure, the International expert organization are unable to perform a material portion of the Services for a period of not less than sixty (60) days.
e. If the Client, in its sole discretion and for any reason whatsoever, decides to terminate this Contract.
f. If the International expert organization fails to comply with any final decision reached as a result of arbitration proceedings pursuant to Clause GC 16 hereof.
9.6.2. By the International expert organization
The International expert organizations may terminate this Contract, by not less than thirty (30) days’ written notice to the Client, such notice to be given after the occurrence of any of the events specified in paragraphs (a) through (b) of this Clause GC 2.6.2:
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a. If, as the result of Force Majeure, the International expert organization is unable to perform a material portion of the Services for a period of not less than sixty (60) days.
b. If the Client fails to comply with any final decision reached as a result of arbitration pursuant to Clause GC 16 hereof.
9.6.1. Payment upon termination
Upon termination of this Contract pursuant to Clauses GC 9.6.1 or GC 9.6.2, the Client shall make the following payments to the International expert organization:
a. payment pursuant to Clause GC 13 for Services satisfactorily performed prior to the effective date of termination;
b. except in the case of termination pursuant to paragraphs (a) through (c), and (f) of Clause GC 9.6.1, reimbursement of any reasonable cost incident to the prompt and orderly termination of the Contract, including the cost of the return travel of the Personnel.
10. Obligations of the International expert organization 10.1. General
10.1.1. Standard of Performance
The International expert organization shall perform the Services and carry out their obligations hereunder with all due diligence, efficiency and economy, in accordance with generally accepted professional standards and practices, and shall observe sound management practices, and employ appropriate technology and safe and effective equipment, machinery, materials and methods. The International expert organization shall always act, in respect of any matter relating to this Contract or to the Services, as faithful advisers to the Client, and shall at all times support and safeguard the Client’s legitimate interests in any dealings with Sub‐Consultants or third Parties.
10.2. Conflict of Interests
The International expert organization shall hold the Client’s interests paramount, without any consideration for future work and strictly avoid conflict with other assignments or their own corporate interests.
10.2.1. International expert organizations Not to Benefit from Commissions, Discounts, etc.
The payment of the International expert organization pursuant to Clause GC 6 shall constitute the International expert organization’s only payment in connection with this Contract or the Services, and the International expert organization shall not accept for their own benefit any trade commission, discount, or similar payment in connection with activities pursuant to this Contract or to the Services or in the discharge of their obligations under the Contract, and the International expert organization shall use their best efforts to ensure that the Personnel, any Sub‐ Consultants, and agents of either of them similarly shall not receive any such additional payment.
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10.2.2. Consultant and Affiliates Not to be Otherwise Interested in Project
The Consultant agrees that, during the term of this Contract and after its termination, the Consultant and any entity affiliated with the Consultant, as well as any Sub‐Consultants and any entity affiliated with such Sub‐Consultants, shall be disqualified from providing goods, works or services (other than consulting services) resulting from or directly related to the Consultant’s Services for the preparation or implementation of the project.
10.2.3. Prohibition of Conflicting Activities
The International expert organization shall not engage, and shall cause their Personnel as well as their Sub‐Consultants and their Personnel not to engage, either directly or indirectly, in any business or professional activities which would conflict with the activities assigned to them under this Contract.
10.3. Confidentiality
Except with the prior written consent of the Client, the International expert organization and the Personnel shall not at any time communicate to any person or entity any technical and/or confidential information acquired in the course of the Services, nor shall the International expert organization and the Personnel make public the recommendations formulated in the course of, or as a result of, the Services.
10.4. Insurance to be Taken Out by the International expert organization
The International expert organization (a) shall take out and maintain appropriate insurance, and shall cause any Sub‐ Consultants to take out and maintain appropriate insurance, at their (or the Sub‐Consultants’, as the case may be) own cost.
10.5. International expert organization’s Actions Requiring Client’s Prior Approval
The International expert organization shall obtain the Client’s prior approval in writing before taking any of the following actions: a. Entering into a subcontract for the performance of any part of the Services,
b. Appointing such members of the Personnel not listed by name in contract.
10.6. Reporting Obligations
a. The International expert organization shall submit to the Client the reports and documents specified in contract hereto, in the form, in the numbers and within the time periods set forth in the said contract.
b. Final reports shall be delivered in CD ROM in addition to the hard copies specified in said Appendix.
10.7. Documents Prepared by the International expert organization to be the Property of the Client
All plans, drawings, specifications, designs, reports, other documents and software submitted by the International expert organization under this Contract shall become and remain the property of the Client, and the International expert organization shall, not later than upon termination or expiration of this Contract, deliver all such
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documents to the Client, together with a detailed inventory thereof.
10.8. Accounting, and Auditing
The International expert organization (i) shall keep accurate and systematic accounts and records in respect of the Services hereunder, in accordance with internationally accepted accounting principles and in such form and detail as will clearly identify all relevant time changes and costs, and the bases thereof.
11. International Expert Organization’s Personnel 11.1. Description Personnel
The International expert organization shall employ and provide such qualified and experienced Personnel and Sub‐Consultants as are required to carry out the Services. The International expert organization shall submit the names of the officials who will work on this project and coordinate with RITES and designate one of its project team members as a Project Coordinator. The International expert organization should submit the names, qualifications and credentials of the experts involved at each stage of the project. The Key Personnel and Sub‐ Consultants listed by title as well as by name in the contract shall be treated as approved by the Client.
11.2. Removal Replacement of and/or of
a. Except as the Client may otherwise agree, no changes shall be made in the Key Personnel. If, for any reason beyond the reasonable control of the International expert organization, such as retirement, death, medical incapacity, among others, it becomes necessary to replace any of the Key Personnel, the International expert organization shall provide as a replacement a person of equivalent or better qualifications.
b. If the Client finds that any of the Personnel have (i) committed serious misconduct or have been charged with having committed a criminal action, or (ii) have reasonable cause to be dissatisfied with the performance of any of the Personnel, then the International expert organization shall, at the Client’s written request specifying the grounds thereof, provide as a replacement a person with qualifications and experience acceptable to the Client.
c. The International expert organization shall have no claim for additional costs arising out of or incidental to any removal and/or replacement of Personnel.
12. Obligations of the Client 12.1. Assistance and Exemptions
The Client shall use its best efforts to ensure that the International expert organization is provided such assistance and exemptions as specified in the Contract.
12.2. Services and Facilities
The Client shall make available free of charge to the International expert organization the Services and Facilities listed in the contract.
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13. Payments to the International expert organization 13.1. Taxes
The fees quoted by international expert agency include the element of taxes, duties, VAT and levies payable in his own country. For all the services or goods provided by international expert agency, the taxes and duties etc. levied in his own country will be paid by international expert agency.
The liability on account of taxes/duties/levies in India generally include withholding tax in India on foreign currency payments, on payments to international expert agency, custom duties on import of equipment, and service tax as applicable at the time of payment.
These taxes including Withholding tax at the rate prevailing on the date of the payment to the consultant in foreign currency will be on account of RDSO/IR.
Consultant shall clearly indicate the work done in India.
IR has informed that RDSO is exempt from payment of customs duties on goods imported by or supplied to RDSO. Consultants’ prices do not include the custom duties payable for any goods imported and the same shall be payable extra, if applicable, at the prevailing rate, to be paid directly by IR to customs authority for clearance of above mentioned items.
All the taxes paid in India by RITES shall be billed to IR/RDSO as and when paid or due. Proof of actual payment of taxes shall be furnished, where‐ ever necessary. For payment of service‐tax by RITES at the applicable rate, no proof of payment shall be required.
13.2. Contract Price
a. The price payable in foreign currency/currencies is set forth in the Contract. b. The price payable in local currency is set forth in the Contract.
c. For foreign currency portion, the contract value shall be in INR as converted based on the exchange rate on the last date of submission of proposal. However, payment to the expert agency shall be made in foreign currrency after converting the payable amount in INR to foreign currency as per exchange rate on the date of payment.
13.3. Terms and Conditions of Payment
Payments will be made to the account of the International expert organization according to the payment schedule stated in the Contract. Unless otherwise stated in the Contract, the first payment shall be made against the provision by the International expert organization of an advance payment bank guarantee established through a nationalised bank in India, for the same amount, and shall be valid for the period stated in the Contract. Such guarantee shall be in the form as the International expert organization shall have approved from RITES in writing. Any other payment shall be made after the conditions listed in the Contract for such payment have been met, and the International expert organization has submitted an invoice to the Client specifying the amount due.
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14. Warranty Design glitches noticed during service of the new design/software shall be warranteed for one year from the manufacture/production of design for eighteen months from the date of submission, whichever is earlier. The international expert agency shall support in rectifying the glitch in the supplies made during the project in which the glitch is noted during the warranty period. The international expert agency shall furnish a bank guarantee to RITES to be issued by a public sector bank having a branch in New Delhi, valid upto the end of warranty period of 10% of the fee payable to the international expert agency before the final payment against the submission of the final report is made.
15. Good Faith The Parties undertake to act in good faith with respect to each other’s rights under this Contract and to adopt all reasonable measures to ensure the realization of the objectives of this Contract.
16. Settlement of Disputes 16.1. Amicable Settlement
The Parties agree that the avoidance or early resolution of disputes is crucial for a smooth execution of the Contract and the success of the assignment. The Parties shall use their best efforts to settle amicably all disputes arising out of or in connection with this Contract or its interpretation.
16.2. Dispute
Any dispute between the Parties as to matters arising pursuant to this Resolution Contract that cannot be settled amicably within thirty (30) days after receipt by one Party of the other Party’s request for such amicable settlement may be submitted by either Party for settlement in accordance with the provisions specified in the contract.
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SECTION 4: SPECIAL CONDITIONS OF CONTRACT
Technical and Financial offers are invited for “Development of Crashworthy loco Design and Occupant Protection for Indian Railways”, only from established, experienced, expert and reputed global organizations/institutions/companies in the areas mentioned in this document. RITES shall not deal with agents and individual consultants.
1. Following information shall be provided by the interested parties:
1.1. Details of important and relevant projects completed or in hand. Summarized information in the format prescribed in Annexure D. (Separate sheet for each project). Project listed should indicate experience in Crash Simulations on Railway Rolling Stock, Crash Energy managementof Railway Rolling Stock, Occupant Protecion Simulation Studies of Railway Rolling Stock and Crash Testing of Railway Rolling Stock with Dummies on board.
1.2. Expert organizations/institutions/companies should have experience of successful completion of similar works. Experience of having successfully completed at least one similar work in the past shall be demonstrated. Copies of supporting documents shall be attached.
1.3. Relevant experiences of the team leader and experts who will associate with the project should be submitted using format given in Annexure E.
1.4. Proposed methodology with comments on description of work given above for carrying out the project, project deliverables, training plan along with timeframe is also required to be submitted.
1.5. Copies of audited annual reports for last three financial years are required to be submitted.
2. The expert organizations/institutions/companies may engage the services of well‐ qualified specialists or consultants pertaining to the areas of services mentioned in this document.
3. Expert organizations/ institutions/companies are permitted to join to form a group which has professional expertise in all these fields. In that case, credentials of all Expert organizations/ institutions/companies, copy of consortium agreement and audited annual reports of lead manager shall be submitted.
4. The technical offer and financial offer shall be signed by authorized signatory on each page.
5. Expert organizations/institutions/companies are liable to be disqualified if they have:
5.1. Made misleading or false representation in the forms, statements and attachments in proof of qualification requirements.
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5.2. Record of poor performance such as abandoning the work, not properly completing the contract, inordinate delays in completion, litigation history or financial failures etc.
5.3. Their business banned by any Central/State Government Department/Public Sector Undertakings or enterprises of Central/State Government in India.
5.4. Non‐submission of all the supporting documents and/or relevant details as prescribed in this document.
6. Any clarifications issued shall be posted on the RITES website. Bidders are requested to monitor the RITES website for this purpose.
17. Qualifying Criteria The International expert organization can be a single firm/institution/organization or a lead firm/institution/organization representing a group of technically competent firms, duly authorized by them. However, the ultimate responsibility for complete execution of the project on turnkey basis against this tender will be of the lead firm. The firm/institution/organization should have competence in CEM design, crashworthiness simulation, full scale crash tests, and occupant protection simulation using dummies including sled testing. Expert agency shall provide information with respect to its experience regarding:
a. Crash Simulations on Railway Rolling Stock,
b. Crash Energy managementof Railway Rolling Stock
c. Occupant Protecion Simulation Studies of Railway Rolling Stock
d. Crash Testing of Railway Rolling Stock with Dummies on board.
The method to be adopted for evaluation of qualifying criteria is available at Annexure‐A. International expert organizations not meeting the Qualifying Criteria will not be considered for further evaluation.
18. Financial Capability The International expert organization should have adequate financial stability and status to meet the obligations under the contract for which it is required to submit a report from a recognized bank or a financial institution. Annual reports (balance sheet and profit & loss account) of last three years should be submitted.
19. Payments Payment to International expert organization shall be made via electronic fund transfer on achievement of milestones given at Annex‐B on certification by RITES.
20. Time Schedule The expected time schedule of the project is 18 months. Expert agency shall submit a PERT chart indicating the proposed scheduling of the various tasks and proposed total time for completing the project.
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21. Offers & Criteria of Evaluation a. The offers shall be in two sealed envelopes clearly marked technical & financial.
b. The technical offer shall be submitted as per the format provided in Annexure F.
c. The technical and financial offers should be enclosed in separate envelopes marked clearly “TECHNICAL OFFER” and “FINANCIAL OFFER” respectively.
d. The draft for the cost of document, if paid at this stage, should be attached with the technical offer.
e. The technical offer should provide details of past experience and team composition and provide stage wise details of the work to be done by the International expert organization that include methodology, deliverables, time‐schedule for various stages and audited annual reports. All details as listed above shall be provided in technical package.
f. The financial offer shall be provided as indicated in Annexure– G.
g. Bidder shall provide the Break‐up of the financial offer for each task, if requested by the client.
h. Offers shall be ranked as per the following formula:
70% of total technical score + 30%/( Lowest financial qualified offer received / Financial offer)*100
i. The financial offers of only those bidders shall be opened who qualify in the technical evaluation.
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Annexure‐A: Criteria for evaluation of technical offer
PART A
Total Marks: 50 Qualifying Marks: 30
Experience 35
a. Projects pertaining to crash simulation of railway rolling stock 8
b. Projects pertaining to CEM design on railway rolling stock 10
c. Projects pertaining to occupant protection in railway environment using dummies
7
d. Conduction of full scale crash tests of railway rolling stock 10
Bio‐data of Team leader working on the project subject 15
a. Qualification (5 marks of Ph.D.,3 marks for Master degree) 5
b. Experience and Publications on the related subject including books, book chapters and technical papers.
10
PART B
Total Marks: 50 Qualifying Marks: 30
Time schedule ‐ 18 months (18 months =8, 19 months = 7, 20 months = 6, 21 months = 5, 22 months = 4, 23 months = 3, 24 months= 2 and > 24 Months = 0)
8
Methodology proposed for execution of the project including test plan description and other deliverables
30
Completeness and comprehensiveness of Methodology 20
Test plan and validation scheme 6
Deliverable offered 4
Effectiveness of TOT & training program 6
Methodology of Training 3
Scheme for capability build up in India 3
Bio‐data of personnel working on the project subject to max. marks (other than team leader)
6
Each CV having Ph.D 3
Each CV having Masters degree 2
Each CV having Graduate degree 1
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Annexure‐B: Mile stones for payment schedule
Payment to International expert organization These milestones have been defined with respect to Task list in Scope of work Para 3 Payment shall be made on completion of milestones as listed below. Amount of payment to be made is percentage of the total lumpsum value quoted by the expert agency.
S.No Milestone Amount of payment
Remarks
1 Task 1 5 %
2 Task 2 10 %
3 Task 3 10 %
4 Task 4 12%
5 Task 5 12 %
6 Task 6 (1) 13 %
7 Task 6 (2) 9 %
8 Task 7 15%
9 Task 8 14 %
1. Expert agency shall be paid mobilisation advance of 10% of total fee at
the commencement of project. This shall be released to the expert agency after submission of a Bank Guarantee issued by a public sector bank having branch in New Delhi, to RITES which shall remain valid till the acceptance of the final report.
2. The mobilisation advance shall be adjusted against milestone payments by making proportionate deductions from the due payment.
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Annexure‐D: Project Experience (Prescribed formats for submission of experience separate sheet for each project to be used)
The information regarding the relevant experience of the firm, either individually or as one of the major companies within a consortium, should be provided in the format below. (Separate sheet for each project)
Client’s name & address
Location of Project:
Scope of work carried out by the bidder
Agreement Letter/Award No.
Description of actual services provided by your staff:
Name of Senior Staff of your firm involved and functions performed.
Contract Value
i)Awarded
ii) On completion
Start Date(month/ year):
Date of completion
i) As awarded
ii) Actual
iii) Reasons for delay if any
Seal & Signatures of authorized representative
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Annexure‐E: Format of Curriculum Vitae (CV)
General
Name of Staff Profession Years with Firm Nationality Area of Specialization Proposed Position on Team
Project Details Degree of Responsibility/Experience
Education
Degree Name of Institute Year
Experience
Position Held Duration Location Types of activities performed Name of relevant projects handled Client References
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Annexure‐F: Proforma ‐ technical proposal submission form
[Location, Date] To:
RITES Limited on behalf of Ministry of Railways GGM/Rolling Stock Design, 5th Floor, Left Wing, RITES Bhawan, Plot No.1, Sector‐29,Gurgaon‐122001
Dear Sir
We, the undersigned, offer to provide the consulting services for Development of Crashworthy loco Design and Occupant Protection for Indian Railways, in accordance with your Request for Proposal dated ‐‐‐‐‐‐‐‐‐‐‐. We hereby submit our Proposal, which includes the Technical Proposal, and a Financial Proposal, both in duplicate, sealed under a separate envelope. Bank draft of Rs 15,000/‐ towards cost of tender documents is enclosed in original in the prescribed format with the Technical Proposal/has already been paid.
Our Proposal will remain valid for one hundred eighty days from the due date of submission, is binding upon us and subject to the modifications resulting from Contract negotiations.
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Authorized Signature:
Name and Title of Signatory:
Name of Firm:
Address:
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Annexure‐G: Proforma for Financial Proposal
SUBMISSION FORM
[Location, Date] To:
RITES Limited on behalf of Ministry of Railways GGM/Rolling Stock Design, 5th Floor, Left Wing, RITES Bhawan, Plot No.1, Sector‐29,Gurgaon‐122001
Dear Sir,
We, the undersigned, offer to provide our expert services for Development of Crashworthy loco Design and Occupant Protection for Indian Railways in accordance with your Request for Proposal dated ‐‐‐‐‐‐‐‐‐‐‐‐‐‐ and our Proposal (Technical and Financial Proposals).
Our Financial Proposal is as under:
It is for the sum of [Amount in words and figures].
Our Proposal will remain valid for one hundred and eighty days from the due date of submission, is binding upon us and subject to the modifications resulting from Contract negotiations. We understand you are not bound to accept any proposal you receive.
We remain,
Yours sincerely,
Authorized Signature:
Name and Title of Signatory:
Name of Firm:
Address:
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Annexure‐H: Data Sheet
DATA SHEET
Title Description
Name & Address of Client (also the place of Submission of Proposal)
GGM/Rolling Stock Design, RITES Limited 5th Floor, Left Wing, RITES Bhawan, Plot No. 1, Sector‐29, Gurgaon, India. PIN ‐122001.
Client Representative GGM/RSD/RITES
Language of Proposal English
No. of Copies to be Submitted One
Last Date and Time of Submission of Proposal 17th May 2010at 15.00 Hrs IST
Validity of Proposal 180 days
Last Date for seeking clarifications 20th April 2010
Last Date for providing clarifications 26th April 2010____
Cost of Documents INR 15000/‐ (Indian Rupees fifteen thousand only) or USD 400.00 (US Dollar 400 only)
Email [email protected] and [email protected]
RITES website www.rites.com
Bidder may download document from RITES website and submit cost of document along with the offer through a bank draft in favour of “RITES Ltd.” payable at Gurgaon/India.
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Annexure J – Relationship Among Tasks
