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research.uconn.edu S ponsored P rogram A dministration May, 2018
research.uconn.edu
Sponsored Program Administration
May, 2018
AGENDA
research.uconn.edu
•Training Introduction and Overview • IPR • FCOI – InfoEd Module & Compliance Reminders • Fiscal Year End Reminders and Critical Dates •Procurement – Upcoming Changes
OVPR/SPS News and
Information
•Current Executive Level II Pay Scale • FY18 NRSA Stipend, Tuition & Fees •Career Awards Policy Update •eRA Commons – Delegation •NIH Public Access Policy – Helpful Hints •Research Involving Private Information or
Biological Specimens
NIH News and
Information
•Research.gov •NSF’s Public Access Policy
NSF News and Information
•Web Browser for Workspace Grants.Gov
Training Overview
research.uconn.edu
research.uconn.edu
Training Introduction
Brenda Lowther
Ext. 7083
Munson Road, 2nd floor
research.uconn.edu
OVPR – IPR
PI Information
FCOI
If yes, must have FCOI disclosure on file at time of routing
PI info need not be entered again in this section
research.uconn.edu
OVPR - IPR Highlighted sections indicate changes from previous routing form
Definitions Proposal Type Program Type
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OVPR - IPR
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OVPR – InfoEd FCOI Module
InfoEd FCOI Module
Investigators will complete their training and disclosures via Infoed FCOI Module.
Department Administrators will be
able to check to see if disclosure has been completed and submitted.
UConn NetID needed to sign on to
Infoed.
New Financial Interests System: Training and Demo
research.uconn.edu
OVPR – FCOI
• PHS Research Proposal Submission:
Investigator(s)* current annual financial disclosure must be on record at time of proposal submission.
• PHS Research Grant Award (prior to Institution’s expenditure of any funds):
Investigator(s)* on awarded project must have disclosed. FCOI office reviews investigators disclosures and any SFIs, confirms whether an SFI is
related to the awarded project and if so, establishes or confirms a management plan.
SPS REMINDERS RELATING TO FCOI COMPLIANCE
2011 Public Health Service Regulation Additional Information
research.uconn.edu
OVPR – FCOI
*Investigator is defined as the PI and any other person, regardless of title or position, who is RESPONSIBLE for the DESIGN, CONDUCT, OR REPORTING OF RESEARCH FUNDING BY THE PHS.
research.uconn.edu
OVPR – SPS
SPS Internal Review and Approval Process
***REMINDER*** All documents/agreements, requiring institutional review/signature must be sent to SPS mailbox via IPR or IPAS. Documents submitted missing an IPR or IPAS, or not emailed to the SPS mailbox delays the transaction log in process and interrupts timeliness of review and signature authorization.
research.uconn.edu
OVPR – SPS
FISCAL YEAR END REMINDERS
JUNE 21, 2018: FY 2018 PAYROLL
CHANGES DUE
Year End 2018
FOR YEAR-END REPORTING AND BUDGETING PURPOSES, ALL PAYROLL CHANGES THAT AFFECT THE ALLOCATION OF FUNDS BETWEEN LEDGERS 1, 2, COST-SHARE OR UNFUNDED RESEARCH MUST BE PROCESSED BY JUNE 21, 2018.
PP 26 2018 – ENDS JUNE 7, 2018
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• GRANT TO GRANT – NO YEAR-END ISSUE; JUST FOLLOW T&E GUIDELINES.
• DECREASE EFFORT ON GRANT – DCAA, RESIDUAL OR LEDGER 3 FUND ONLY.
• INCREASE EFFORT ON GRANT – DCAA, RESIDUAL OR LEDGER 3 FUND. IF ONLY GENERAL OR OPERATING FUNDS ARE AVAILABLE TO DECREASE, CONTACT DEANS OFFICE DIRECTOR OF FINANCE BEFORE PROCESSING.
Year End 2018
ALTHOUGH Q4 EFFORT REPORTS WILL NOT BE AVAILABLE FOR REVIEW UNTIL 2019…
Q4 EFFORT REPORTING
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YOU CAN STILL REVIEW EFFORT!
AMS: “SSRS REPORTS” • R2_EffRpt_Preview – EFFORT DISTRIBUTION BY ORG • R2a_PI_EffRpt_Preview – EFFORT DISTRIBUTION BY PI
PLEASE MEET WITH YOUR INVESTIGATORS TO DISCUSS CHANGES IN EFFORT AND HAVE THEM PROCESSED ON A TIMELY BASIS.
Year End 2018 Q4 EFFORT REPORTING
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• AS A REMINDER: AMS WILL LOCK YOU OUT AT THE END OF TUESDAY
JUNE 19; LDCAs ENTERED INTO THE SYSTEM WILL NEED TO BE
FULLY APPROVED BY SPS, DEANS, AND INVESTIGATORS FOR THEM TO BE PROCESSED BY JUNE 21.
QUESTIONS: • JESSICA GUST 679-6058 [email protected] • JUN ZHANG 679-2609 [email protected] • DAVID LARKIN 679-8816 [email protected]
Key Procurement Services Updates
May SPA Meeting Matt Larson, Director, University Business Services
BJ Pivonka, Procurement Analyst, Procurement Services
Agenda • FDP • Uniform Guidance • Q&A
Slide Prepared by Procurement Services
FDP Updates • Peer Discussion Group
• Key Takeaways
– Non-research personnel (i.e. Procurement & SPS) are subject to the Conflict of Interest section
• These also cannot be managed – Negotiate for Profit for sole sources only applies above $150k. – Micro-purchase update – OMB not expected to make any updates before 7/1
Slide Prepared by Procurement Services
Key UG Effects on Procurement
Four core areas PS is focusing on for UG compliance: Sole Sources Faculty Research Consulting (Under Construction) Micro-purchase Threshold Conflict of Interest
19
Slide Prepared by Procurement Services
Sole Sources What We Know
– ONLY 4 Justifications under UG (NO EXCEPTIONS) • Product/Service only available from a single source • Public Emergency (no time to go through procurement process) • Federal Awarding Agency Authorization (“expressly” authorized) • Inadequate competition after multiple attempted solicitations
What We Do Not Know – What are the appropriate documentation and institutional practices to support
the use of a sole source?
What is Still in Play • PS is developing a new SSJ form for both federal and non-federal funds. • Continued campus awareness to new SS guidelines for granted funded procurements.
Slide Prepared by Procurement Services
What does this mean for Sole Source Justifications?
• These four justifications are more constrictive than previous guidelines. You must find a way to fit into one of these options
• Poor planning is not an emergency • Researchers must ask the funding agency for permission to acquire
a product/service via sole source AND must receive an answer in writing to justify the Federal Awarding Agency Authorization option
• Notice that the new SS criteria does not recognize the importance to some experiments of maintaining the same source, to avoid discrepancies in results, i.e. control reasons, continuity of research
• Research Tool: Example Sole Source Hypotheticals
Slide Prepared by Procurement Services
Faculty Research Consulting Agreements (Under Construction)
• Requirements clarified due to UG • Procurement will assume the following functions…
– Sourcing – Contract Negotiation – Contract Award
• SPS will continue to manage… – Contract Administration
Slide Prepared by Procurement Services
Conflict of Interest
• Bars conflicts of interest for anyone associated with selection, award, or administration of contract – This includes procurement personnel. – No more managed conflicts – No financial benefit, tangible personal benefit, or other
interest – PS is working with UCH procurement to create a uniform
COI for the University
Slide Prepared by Procurement Services
Negotiate for Profit • Must negotiate for profit when there is no price competition or any
time a cost analysis is performed • When to perform a cost analysis (technically):
– RFPs over $150k (but…you can do a price analysis instead); OR – Sole Source procurements over $150k
• Independent Estimates
– Any procurement over $150k the stakeholder MUST make an independent estimate of the costs from the procurement before solicitation.
• This can be through informal quotes, comparing prior purchases, reviewing consortium contract pricing or reviewing online or written information
Slide Prepared by Procurement Services
PHS REMINDER
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Effective January 7, 2018 Salary Limitation Executive Level II - $189,600 Notice Number: NOT-OD-18-137
Federal Executive Pay Scale
NIH News and Information
research.uconn.edu
NRSA Stipends, Tuition/Fees, FY 2018
Notice Number: NOT-OD-18-175 FAQ’s Related to NRSA Tuition, Fees and Health Insurance Policies
Stipend levels for FY 2018 Kirschstein-NRSA awards have been issued per NOT-OD-18-175 Training Related Expenses and Institutional Allowance for postdoctoral
trainees and fellows have been increased ($48,432 entry level) Training Related Expenses and Institutional Allowances for predoctoral
trainees and fellows and the Tuition and Fees for all educational levels remain unchanged.
NIH News and Information
research.uconn.edu
Career Award (K) Policy Update
NIH has updated its policy regarding concurrent support from mentored career development award and a research grant : Expands the categories of concurrent support for which mentored K awardees may request
reduction of effort to include peer-reviewed research grants of at least $100,000 direct costs, from non-federal sources (foundations, professional societies);
During the period of reduced effort, NIH will continue to provide full research development support costs (Other Personnel, Equipment, Travel, Participant/Trainee Support and Other Direct Costs budget categories).
Notice Number: NOT-OD-18-157 NOT-OD-08-065
NIH News and Information
research.uconn.edu
Delegation role in eRA Commons allows the Principal Investigator to give permission to others to assist in the grants administration tasks: • Maintenance of personal profile • Tracking status of grant application and award • Preparation of interim and final progress reports Training Grants:
• Completing trainee appointments and terminations • Creating research training tables
Additional Information: Manage Delegations eRA Commons Role and Privileges Matrix
PI’S - DELEGATE
NIH News and Information
research.uconn.edu
DELEGATE TASKS ON INTERIM AND FINAL RPPRS
NIH eRA has now made it possible for the PI to delegate working on I-RPPR and F-RPPR’s to individuals with the Assistant (ASST) role !
NIH News and Information
research.uconn.edu
NIH PUBLIC ACCESS POLICY
Checklist pdf available at: Public Access Website
NIH News and Information
research.uconn.edu
Research Involving Human Specimens and/or Data? Applications involving the use of human specimens or data may not be considered to be research involving human subjects, depending on the details of the materials to be used. NIH provides a flowchart on Research Involving Private Information or Biological Specimens
NSF News and Information
research.uconn.edu
Beginning on April 30, 2018, NSF proposers can prepare and submit full, research non-collaborative proposals in Research.gov. Research.gov will run in parallel with FastLane proposal preparation and submission so proposers have the option to prepare and submit full, research non-collaborative proposals in Research.gov or in FastLane beginning April 30, 2018. For IT system-related questions, contact the NSF Help Desk: 1-800-381-1532 or email: [email protected] Additional Information: Research.gov – Proposal Preparation Site FAQs
Research.gov
NSF News and Information
research.uconn.edu
NSF Public Access Policy NSF’s Public Access policy requires NSF-funded investigators to deposit peer-reviewed, published journal articles and juried conference papers in the NSF Public Access Repository (NSF-PAR).
Expansion of NSF Public Access: Effective March 26, 2018, authors who are jointly funded by the NSF and Department of Energy (DOE) can retrieve previously submitted final manuscripts from the Department of Energy (DOE) system and pull them into NSF-PAR to meet NSF’s Public Access requirement. This integration will only be available for jointly-funded publications by NSF and DOE, but future efforts will include additional agencies. Additional Information: About Public Access FAQs for Public Access
GRANTS.GOV News and Information
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Workspace
Workspace works best when using FIREFOX as your web browser
Department Administrators News and Information
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Next SPA Meeting Date: June 19th
Time and Date : TBD
Department Administrators News and Information
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Have a topic you would like covered at one of the SPA Meetings? Email us at [email protected]
