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Reservationless-Plus (Res-Plus) Audio Training

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Oracle Conferencing. Reservationless-Plus (Res-Plus) Audio Training. Agenda. Introduction to InterCall Reservationless-Plus (Res-Plus) Manage my audio conferencing account Explanation of popular Res-Plus features Information you need to host calls Best telecommunication practices - PowerPoint PPT Presentation
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CONFIDENTIAL - INTERNAL USE ONLY Reservationless-Plus (Res-Plus) Audio Training Oracle Conferencing
Transcript

CONFIDENTIAL - INTERNAL USE ONLY

Reservationless-Plus (Res-Plus)

Audio Training

Oracle Conferencing

CONFIDENTIAL - INTERNAL USE ONLY

Agenda

• Introduction to InterCall Reservationless-Plus (Res-Plus)• Manage my audio conferencing account• Explanation of popular Res-Plus features• Information you need to host calls• Best telecommunication practices• Hosting & participating in meetings using Res-Plus • Making cost effective choices

CONFIDENTIAL - INTERNAL USE ONLY

What is it?

InterCall Reservationless-Plus (Res-Plus)

• An operator-free solution

• Offers customers audio conferencing service• 24 hours a day

• 7 days a week

• Without a reservation or using an operator

• Feature-rich service gives conference leaders• Control over their conference

• Via a touch-tone telephone

CONFIDENTIAL - INTERNAL USE ONLY

Res-Plus Leader/Owner Information

• Owner Number - Your individual CONFIDENTIAL number• Used first time you log into InterCall Online (IOL)

• https://oracle.intercallonline.com

• Owner Number = Username until you create your unique Username

• Web ID - Your Pin Number• Used first time you log into IOL

• https://oracle.intercallonline.com

• Web Pin = Password until you create your new Password

CONFIDENTIAL - INTERNAL USE ONLY

What is InterCall Online (IOL)?

• InterCall’s single sign on - customer web portal

• Gives access to all InterCall’s online services

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Why InterCall Online?

• All your conferencing account information is in one spot

• Easy access to all your dial-in numbers & other account details

• A simple way to manage your conference calls & InterCall account

• A FREE service provided by InterCall

CONFIDENTIAL - INTERNAL USE ONLY

How do First Time Users Log into IOL?

• Using their Owner Number & Web Pin

• They are prompted to create a unique Username & Password

CONFIDENTIAL - INTERNAL USE ONLY

Change Your Leader Pin

1. Click Manage My Account

2. Click View/Edit Owner Information

3. Scroll & click View Product Details

4. Click Save Changes

5. Click Continue at bottom of the page

You will see confirmation your changes were saved

CONFIDENTIAL - INTERNAL USE ONLY

Click Manage My Account

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Click View/Edit Owner Information then Click View Product Details

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Click Save Changes

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Confirmation of Change to Account

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Security Features

• Security Code• Select & distribute a Security Passcode for each conference

you host

• Lock *7 / Unlock #7• Lock your conference call to prevent additional participants

from joining the call

• Forced Disconnect #99• Disconnect all participants from your call while you stay

connected• Useful for back to back meetings

CONFIDENTIAL - INTERNAL USE ONLY

Conference Management Features

• Waiting Room Lock *7 / Unlock #7• Places participants in music on hold until Leader is ready

for them to join• Helpful for back to back conferences scheduled with

different groups

• Conference Continuation *8• Participants can stay on conference without Leader’s

attendance

• Sub-Conference *9• Pre-selected participants can join a private breakout

session

CONFIDENTIAL - INTERNAL USE ONLY

Entry & Exit Entry & Exit Features

• Select how participants are announced when they join or leave conference• Tone• Name• Name & tone• Silence

• Private Roll Call *4• Prompt participants to record their names as they join the

conference & replay names at any time

CONFIDENTIAL - INTERNAL USE ONLY

Mute Features

• Self Mute *6 / Un-mute #6• Participants mute & un-mute their own lines

• Group Mute *5 / Un-mute #5• Leader can mute or un-mute all participants• Participants can un-mute their own line as needed

• Lecture Mode On *51 / Off #51• Leader can mute all participants• Participants cannot un-mute their lines

CONFIDENTIAL - INTERNAL USE ONLY

Other Features

• Operator assistance 00• Only for participant requesting assistance

• Operator assistance *0• Operator joins the conference

• Phone Commands• Control your conference

• Mute lines• Lock conference• Request assistance

• Post Conference Emails• Keep track of your conferences

CONFIDENTIAL - INTERNAL USE ONLY

Record & Playback Features

Your cost center is charged for these services!

• Record *2• Digitally records your Res-Plus conference for individuals

who were unable to attend or would like to listen to it again

• Playback• Recording can be accessed 24/7

• On the Internet• By dialing a Toll-free number

• You may purchase a CD, downloadable link or a transcription of your recording

CONFIDENTIAL - INTERNAL USE ONLY

Telephone Keypad Commands

** List available keypad commands*0 Operator assistance - conference 00 Operator assistance - individual*2 Begin / end conference record*3 Entry tone options*4 Private roll call*5 / #5 Group Mute / Unmute*6 / #6 Mute / Unmute your own line *7 / #7 Waiting Room / Conference Lock*8 Conference Continuation*9 Start or join sub-conference* # Private participant count* 51 / #51 Lecture mode on / off# 99 Disconnect all lines except Leader’s

CONFIDENTIAL - INTERNAL USE ONLY

Invite Callers to a Res-Plus Call

Incorporate into your calendar invitation

• Global Access Toll & Toll-free telephone numbers

OR• List of the Global Access Numbers – your

participants can select the best number to dial

• Your Conference Code

• Your Security Passcode

CONFIDENTIAL - INTERNAL USE ONLY

Conduct a Res-Plus CallConference Leader 1. Call your Res-Plus dial-in number

When prompted:

2. Enter your Conference Code followed by #

3. Press * to identify yourself as the Leader

4. Enter your Leader PIN followed by #

5. Enter your Security Passcode followed by #

6. Press 1 to begin your conference or press 2 to change default conference options

CONFIDENTIAL - INTERNAL USE ONLY

Attend a Res-Plus CallParticipant

1. Call your Res-Plus dial-in number at specified time

When prompted

2. Enter your Conference Code followed by #

3. Enter your Security Passcode followed by #

You are now in the conference!

CONFIDENTIAL - INTERNAL USE ONLY

Conferencing Best Practices• Call from a quiet location

• Ask participants to • Mute *6 when in listening mode• Unmute #6 to speak

• Remind participants• Speakerphones pick up background paper shuffling &

conversation• One conversation in the room – side bars interrupt the meeting

• Use *5 feature to mute all conference lines except Leader’s• Helps conference clarity• Eliminates background noise & mobile or cordless phone static • Participant uses #5 to unmute their line & speak

CONFIDENTIAL - INTERNAL USE ONLY

Conferencing from an Oracle OfficePreferred Options

• 3 or fewer participants• Conference option on Oracle office

phone

• 4 to 125 participants• Res-Plus Audio Conferencing

CONFIDENTIAL - INTERNAL USE ONLY

Home Workers & Telecommuters

First Choice - Preferred Access Method • Cisco IP Communicator

Second Choice• Dial Toll-free Number

Third Choice• Dial Toll Number

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Global Network Access

Ease-of-useYou receive a single list of permanent domestic & international numbers in all regions, including Toll and Toll-free numbers

UniformityUsers have exactly the same service, call flow & conference features available - regardless of region

Cost savingYour conference is directed to the conference center that is least expensive for Oracle

CONFIDENTIAL - INTERNAL USE ONLY

24/7 InterCall Customer Service

AMERICAS Toll-free 866.672.2530

AMERICAS Toll 706.634.9081

EMEA Free Call 800.694.2561

EMEA Toll 145.258.7757

India Toll-free 0008001006443

APAC Toll +61282959045

Australia Toll-free 1800766720

China North 108006400089

China South 108002640089

Hong Kong 800966146

Japan 00531640072

Singapore 8006163086

Taiwan 00801615112

CONFIDENTIAL - INTERNAL USE ONLY

What is More Cost-effective for Oracle?60 Minute Call ExamplesNumber of Callers

& LocationOracle Desk Phone Cost

Res-Plus CostMeetingPlace

Cost

3 - Oracle office No Cost $3.70 $7.67

10 - Reston N/A $10.16 $21.09

2 - Oracle office 1 - Germany No Cost $6.46 $18.77

5 - Oracle office

5 - GermanyN/A $18.42 $65.08

2 - Sydney

1 - JapanNo Cost $10.98 $61.20

5 - Sydney

5 - JapanN/A $36.60 $153.00

Operator-Assisted Overview

•What is It?•A reservation-based service that offers

customers audio conferencing service 24/7•With the personal assistance of an operator

and support personnel who manage high-touch features

•When Should You Use It?•For Calls Over 125 Participants•High Level/High Touch Calls

How Does Operator-Assisted Work?Leader Creates a New Account

• Go to www.intercall.com/oracle/ • Click on the Set Up Account/Make a Reservation Icon. • Click on first link titled Set up an OA Account. • Fill in the information and you will receive an email with account details within

24 hours – Please include owner number• Note: This will be added to your existing Reservationless Plus account. If

you do not already have a Reservationless Plus account, please request one through Oracle’s APS system.

• Or call Reservations at 866.672.2530/706.634.9081

Leader schedules a reservation• Go online at www.intercall.com/oracle/

• Click on the Set Up Account/Make a Reservation Icon. • Click on second link titled Schedule an Operator Assisted Call. Fill out form and

you will receive your call details within 24 hours.• Or https://oracle.intercallonline.com • Or call Reservations 866.672.2530/706.634.9081 Reservation confirmation is automatically sent to the Leader via

email • Confirmation includes basic information such as conference number, date and time

of call, and Enhanced Services additional instructions and access information.

Operator-Assisted Functions and Features

•Supports calls of up to 10,000 participants(Capacity is unlimited as long as we have the port

space.)

•A 1:15 ratio of Operators to participants is used to ensure the highest quality service to customers.

•Lead and Expert Operators are assigned to manage specific high-touch features

Before The Call Features and Functions

• Online Reservations• Toll Free Reservations• Call Notification*• Event Registration*• Recurring Call• Fax/Email Confirmation• Local, ITFS or ITL Option for

Global Conferencing• Passcode/Password

• (*) Indicates possible additional charge

• International Dial Out• Dial Out• Direct Entry• Music Entry• Entry/Exit Tones • Announce• Roll Call• Leader First/Last• Leader Pre Conference

Meeting

During the Call Features

• Sub Conference• Communication Line• Fax/Email Broadcast*• Promotion Tape*• Voice Talent*• Custom Script• Encore Emporium• Encore Digital Recording

Studio*• Group Mute/Unmute• Polling

• Q&A• Leader-view*• Facts Complete• Encore Recording*• MP3 or WAV Recording*• CD/Taped *• Conference Lock• Participant Screening*• Roll Call

• (*) Indicates possible additional charge

After the Call Features

• Facts Complete• Encore Recording Replay*• MP3 or WAV Recording Uploaded to FTP Site*• Encore Report*• Transcription*• Translation*

• (*) Indicates possible additional charge

CONFIDENTIAL - INTERNAL USE ONLY

Resources

• www.intercall.com/oracle

• https://https://oracle.intercallonline.com

• www.intercall.com/oracle

• https://https://oracle.intercallonline.com

Frequently Asked Questions• How does an EA/AA get access to their executive’s account?

They must be included in Leader Pin changes. This must be cleared with security before an admin is associated with an executive’s account.

• Can multiple meetings be held at the same time using one ID?No, you cannot hold multiple meetings at the same time with the same ID.  For multiple simultaneous calls you must submit a Sub-Account request.

• When conducting back to back meetings how long is the reset time after terminating one call to start the next?The back to back call option covered in this training has no reset time.

• When will our accounts be provisioned?All accounts have been provisioned. If you have not received yours, please send an email to [email protected]

CONFIDENTIAL - INTERNAL USE ONLY

CONFIDENTIAL - INTERNAL USE ONLY


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