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CARRINGTON COLLEGE Resident Handbook Neque Sapientiae Nique Fidei Immemores Unmindful of neither wisdom nor faith
CARRINGTON COLLEGE
Resident Handbook
Neque Sapientiae Nique Fidei Immemores
Unmindful of neither wisdom nor faith
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TABLE OF CONTENTS
Our Motto .......................................................................................................................................................... 3
Carrington’s History ........................................................................................................................................... 5
Stuart Residence Halls Council ....................................................................................................................... 5
General Standards of Behaviour ........................................................................................................................ 6
Meet the Staff .................................................................................................................................................... 7
Senior Management ...................................................................................................................................... 7
The House Tutor (HT) Team ........................................................................................................................... 8
Some Important Things to Know ............................................................................................................... 8
House Tutors 2018 ..................................................................................................................................... 9
Contacting the College ..................................................................................................................................... 10
Postal Address .............................................................................................................................................. 10
Phone Numbers ........................................................................................................................................... 10
Other Forms of Communication .................................................................................................................. 10
Carrington Campus .......................................................................................................................................... 11
Your Living Spaces ............................................................................................................................................ 12
Your Bedroom .............................................................................................................................................. 12
Some Things to Keep in Mind… ............................................................................................................... 12
Linen ......................................................................................................................................................... 12
Room Cleaning Services ........................................................................................................................... 13
Your Flouse................................................................................................................................................... 13
Kitchens .................................................................................................................................................... 13
Bathrooms ................................................................................................................................................ 13
Laundries .................................................................................................................................................. 14
Telephones ............................................................................................................................................... 14
Safety And Security In Residential Areas ..................................................................................................... 14
Your Keys .................................................................................................................................................. 15
Other Notes Regarding Safety/Security at Carrington ............................................................................ 15
Differentiating Sound And Noise… .............................................................................................................. 15
The A, B, C’s of Life at Carrington .................................................................................................................... 16
Academic Support ........................................................................................................................................ 16
Alcohol and Drug Guidelines ........................................................................................................................ 16
Alcohol ..................................................................................................................................................... 16
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Drugs/Drug Paraphernalia ....................................................................................................................... 17
Legal Substances ...................................................................................................................................... 17
Alcohol-Free Residential Areas .................................................................................................................... 18
Away From the College? .............................................................................................................................. 18
Breach of Communal Living Expectations .................................................................................................... 18
Confidentiality .............................................................................................................................................. 18
Communication ............................................................................................................................................ 18
Cyber Safety and Security ............................................................................................................................ 19
Damage ........................................................................................................................................................ 19
Emergency Evacuations/Situations ............................................................................................................. 19
Fire ........................................................................................................................................................... 19
Earthquake ............................................................................................................................................... 20
Lockdown ................................................................................................................................................. 20
Personal Emergency Kits .......................................................................................................................... 20
Facilities........................................................................................................................................................ 20
Computer Room ....................................................................................................................................... 20
Study Areas .............................................................................................................................................. 21
Gym .......................................................................................................................................................... 21
Tennis Court ............................................................................................................................................. 21
Pool Room ................................................................................................................................................ 21
Sky Tv Lounges In Stuart And Jenkins ...................................................................................................... 21
Linton Lounge .......................................................................................................................................... 22
Finances ....................................................................................................................................................... 22
First Aid ........................................................................................................................................................ 22
Food ............................................................................................................................................................. 22
Meal Times ............................................................................................................................................... 22
Dining Etiquette ....................................................................................................................................... 22
Menu Choice ............................................................................................................................................ 23
Late Meals and Packed Lunches .............................................................................................................. 23
Guests .......................................................................................................................................................... 23
Meals ........................................................................................................................................................ 23
Overnight Guests ..................................................................................................................................... 23
Non-Overnight Guests ............................................................................................................................. 24
Partner Passes .......................................................................................................................................... 24
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Health Matters ............................................................................................................................................. 24
Feeling Sick? Need Help? ......................................................................................................................... 24
Addresses for Ambulance Directions ....................................................................................................... 25
Holiday Considerations ................................................................................................................................ 25
Insurance ...................................................................................................................................................... 25
Issues/Concerns Within the College ............................................................................................................ 25
Mail .............................................................................................................................................................. 26
Maintenance ................................................................................................................................................ 26
Misconduct .................................................................................................................................................. 26
Dismissal .................................................................................................................................................. 26
Noticeboards ................................................................................................................................................ 27
Pets ............................................................................................................................................................... 27
Smoking ........................................................................................................................................................ 27
Security Guards ............................................................................................................................................ 27
Student Executive ........................................................................................................................................ 28
Study Hours .................................................................................................................................................. 28
Transport ...................................................................................................................................................... 28
Bike Storage ............................................................................................................................................. 28
Car Parking ............................................................................................................................................... 28
Wireless ........................................................................................................................................................ 28
OUR MOTTO
“Neque sapientiae neque fidei immemores”
English translation: Unmindful of neither wisdom nor faith
We are reminded to be mindful of both wisdom and of faith. Wisdom may refer to the knowledge and
critical thinking that underpins our purpose at the University of Otago where we “dare to be wise”. No
matter where you hail from, we might interpret faith as a trust in the unknown. As we take our first steps
alongside Te Korowai o Tane, a very special carving housed in the centre of our College, we ought not to let
scepticism inhibit our ability to form new bonds, and so we have faith in those around us that they are
good people. Mindful of wisdom and faith, we step into our waka together and pick up our oars.
- Malcolm Jones (House Tutor 2017)
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MESSAGE FROM THE WARDEN ROBYN MADDEN
I would like to wholeheartedly welcome you to our 2018 Carrington family of academic scholars.
We term our community the “heartland”, where each resident contributes to the pulse or lifeblood of the
year’s story.
Carrington will be your home away from home along with 240 other residents. You have been carefully
selected to live in this special environment as you begin your studies at the University of Otago.
Moving away from family and the familiar car be quite daunting. Rest assured we have lots of experience to
facilitate a smooth transition and manage the rhythms of the academic year in a safe and supportive
residential setting.
As a cohort, you are not only from all around New Zealand but also from all around the world. You study a
variety of subjects, have a wide-range of interests and talents, and have cultural backgrounds. We embrace
our diversity and similarities to produce a tight-knit and vibrant community, one in which we have
confidence you will be able to make lasting friendships and memories.
We operate on the basis of a ‘High Trust’ model. There is an inherent expectation of respect for our
community in its entirety and that you will live by the guidelines developed over more than 70 years. This
builds a strong sense of collegiality to strengthen the experience of living in the College. It has been termed
the ‘Carrington Way’. A basic premise is that everybody has the right to be able to sleep and work
uninterrupted before anyone else has the right to be noisy and disturb others. Part of our community
obligations includes looking out for one another. We all have rights but we also have responsibilities.
Please read through this guide thoroughly to help you settle in. It is a useful reference tool to come back to
throughout the year if you have any uncertainties.
Wishing you an exciting year of self-discovery, success, and memory-making.
Kind regards,
Robyn Madden
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CARRINGTON’S HISTORY
Carrington College was established by a group of Dunedin stalwarts, with strong links to the church and
education, as a response to the increased demand for residential University accommodation at the end of
World War 2.
It was the very first co-educational student residence in Australasia and was officially opened in February
1945 for young men and twenty carefully selected women.
The year of 1946 saw the move of the College from Stuart House at 638 Cumberland Street (now occupied
by the University Union) to the present site.
The name Carrington was chosen to acknowledge a key player in the establishment of the institution,
George William Carrington, a local administrator, accountant, and educator.
STUART RESIDENCE HALLS COUNCIL
Stuart Residence Hall Council was formerly the governing council for both Arana and Carrington. It was
established in 1945 as an incorporated body. Today it remains an advisory council for both Colleges. In
1949, the King of Arms, London, granted a coat of arms to the College Council. The Latin motto of our coat
of arms is “Neque sapientiae neque fidei immemores”, meaning “unmindful of neither wisdom nor
faith”.
The University of Otago purchased Carrington Hall in 1992. In 2006, the name was changed to Carrington
College and a new crest was designed.
Old Crest New Crest
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GENERAL STANDARDS OF BEHAVIOUR
The College has carefully considered regulations in place developed over time, to ensure that the safety
and rights of community members, in a settled campus environment, are protected at all times.
The College takes these requirements for communal living seriously and will fully investigate any alleged
breaches in a fair and prompt manner and, where necessary, take appropriate action.
i. Carrington residents are expected to behave in a responsible and mature manner at all times.
Mutual respect and consideration for others is part of “the Carrington way” and residents should
role model behaviour that respects this.
ii. As a College community we are part of a large family, that supports, cares for, and assists each
other. Carringtonians are traditionally trustworthy, friendly, and are motivated to achieve goals.
There is an expectation that these characteristics are a part of our culture.
iii. All members are encouraged to play an active part in the life of the College community, including
attending College events, whether it is to participate or support. This not only strengthens our
community but ensures your time as a member of the Carrington community is all that it can be.
iv. If you, or another member of the community, is unwell, it is important this is communicated to a
resident staff member. This is part of being a responsible and caring community member.
v. As a member of Carrington, you are expected to conform to the University of Otago’s Code of
Conduct.
vi. Discrimination against any other human being on the basis of age, physical disability, national
origin, sexual orientation, race, gender, or religious affiliation are not tolerated within our
cosmopolitan community.
vii. Verbal or written abuse, threats, intimidation, violence, or other forms of harassment against any
member of our community will not be accepted. The Otago University Ethical Behaviour Policy is
adhered to at Carrington.
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MEET THE STAFF
SENIOR MANAGEMENT
Robyn Madden
Warden
BHSc, DipEd, DipTchg (Sec) (Otago) Phone: 03 479 5537 | Cell: 021 279 5537 Email: [email protected] *Lives onsite, available 24/7
Robyn is the ninth Warden (a traditional term meaning Head of College) of Carrington College and the first female since opening in
1945. In the role, Robyn leads the College and is responsible for managing all aspects of the community.
George Connolly
Assistant Residential Tutor
BSc(Hons) (Otago) Phone: 03 479 5536 | Cell: 021 279 5536 Email: [email protected] *Lives onsite, available 24/7 George assists the Warden to manage all aspects of the College. He
works closely with the HT team, oversees academic support, and helps with all aspects of student welfare.
Kerry Scarf
Financial Manager
BCom, DipGrad (Endorsed) (Otago) Phone: 03 479 5533 Email: [email protected] *Available at reception, Mon – Fri, 9am – 5pm.
Kerry’s role is taking exceptional care of all College finances and administration, including managing accommodation fees
payments.
Susan Stockwell
Food Services Manager
HNDINST.MAN Phone: 03 479 5531 Email: [email protected] Sue and her incredible team are responsible for providing food and hospitality. She plans and oversees the preparation of outstanding
meals to keep us all in good health and peak performance.
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THE HOUSE TUTOR (HT) TEAM
The House Tutors are our valued student staff team who live onsite and are employed to help you as you
navigate your way through your first-year at the University of Otago.
All members of the HT team are a valuable resource regarding all matters to do with Carrington and
University life. They are all currently studying at the University of Otago, and all of them resided at
Carrington for their first year at University. They have walked the walk!
Every flouse (a term used to describe a floor or a house) has a designated House Tutor who resides
in that area. They are responsible for the physical area and the students residing in it. You will meet
your HT on your first day at Carrington.
Invest time to get to know your HT (as well as the rest of the team) in your first weeks at Carrington
– they will be investing their time to get to know you!
What do House Tutors do? They help to manage the day-to-day aspects of College life, complete set
rostered evening and weekend duties, get to know residents, and provide you with support.
One of the main times you will interact with HTs is when they are on duty! If not completing “rounds”
of the college, they can be found in the Dining Room over meal times or in Linton.
“Rounds” are when a HT walks around the college to ensure that the atmosphere is conducive to
study and sleep, especially in the evenings, so they will be monitoring noise and checking for Health
and Safety risks around the buildings and grounds. Make sure you say hi if you see them walking
around.
If a House Tutor asks you to quieten down or move on, please understand that they are just doing
their job and looking out for the best interests of all residents. You are expected to fully co-operate.
It goes without saying, all staff are to be treated with courtesy and respect.
Our Senior House Tutor (SHT) for 2018 is Luigi Cacace. Luigi works closely with the management staff. He
will be supervising the HT team and their duty responsibilities. He is also the designated House Tutor for
Wardell.
Thomas Noble-Campbell and Ashton Blake-Barlow have been appointed as the Academic House Tutors (AHT)
this year and have extra responsibilities around academic matters.
Aidan Sherrington is the Research House Tutor (RHT), and he will be undergoing a small research project
relevant to students in their first-year at University.
SOME IMPORTANT THINGS TO KNOW
Who’s on duty? Name and details are displayed on the wall beside the Linton Office.
If you have ANY problems, do not hesitate to contact the Duty HT.
To contact the Duty HT:
o Phone 4700 from any of the flouse landlines.
o Phone 021 279 5533 from a personal phone (DO NOT TEXT).
o Use the “pick-up direct dial” phone outside Linton Office.
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HOUSE TUTORS 2018
Luigi Cacace (SHT) Ashton Blake-Barlow (AHT) Thomas Noble-Campbell (AHT) Aidan Sherrington (RHT)
Nicholas Hall Emma Mitchell Jess McIntyre Arnia Kelly
Riku Koyama Alice Tinawi Estelle Arundell Keelan Eades
HOUSE TUTOR SUBJECT RESIDENTIAL AREA
Luigi Cacace – SHT Law and Arts (Politics and French) Wardell
Ashton Blake-Barlow – AHT Medicine (BSc graduate) Pine
Thomas Noble-Campbell – AHT Biomedical Science Mahuru Complex
Aidan Sherrington – RHT Neuroscience Honours (BSc graduate) Tiro Moana
Emma Mitchell Medicine First Floor Jenkins
Nicholas Hall Medicine Ground Floor Jenkins
Riku Koyama Dentistry Dawson
Jessica McIntyre Enviro Management Masters (BSc graduate) Top Floor Jenkins
Arnia Kelly Pharmacy Blackie
Keelan Eades Medicine South Stuart
Alice Tinawi Dentistry North Stuart
Estelle Arundell Medicine Linton
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CONTACTING THE COLLEGE
POSTAL ADDRESS
Carrington College
57 Heriot Row
Dunedin (9016)
Make sure that all packages that are sent to you are addressed with your first and last name.
PHONE NUMBERS
Reception 03 479 5533
Blackie Flat 03 471 4721
Blackie House 03 471 4710
Dawson (Level 1) 03 471 4713
Dawson (Level 2) 03 471 4715
Dawson (Level 3) 03 471 4717
Jenkins Ground Floor/Lower Ground Floor 03 471 4702
Jenkins First Floor 03 471 4703
Jenkins Top Floor 03 471 4704
Linton House 03 471 4706
Mahuru House 03 471 4701
Mahuru Flat 03 471 4718
Pine House 03 471 4709
Stuart Ground Floor 03 471 4707
Stuart Lower Floor 03 471 4708
Tiro Moana 03 471 4711
Wardell House 03 471 4705
OTHER FORMS OF COMMUNICATION
Facebook: You will be sent a link via Facebook for our community’s Facebook page. This is a hub of
information and one of our main ways of distributing information. Please ensure that you check this
regularly.
Email: Please find the email addresses for the senior management team under “Meet our Staff”.
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CARRINGTON CAMPUS
EMERGENCY
EVACUATION POINT
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YOUR LIVING SPACES
YOUR BEDROOM
Carrington provides well-maintained rooms for its residents. We expect that when you leave at the end of
the year, the room will be in the same condition in which it was found at the start.
Rooms are allocated by Senior Management and may not be changed without their authority.
What is provided? All bedding, bed, desk, wardrobe, chair, drawers, lamp, heater, and multi-box.
Entry into rooms: Staff reserve the right to enter any room at any time for any purpose reasonably
connected with the wellbeing, welfare, and safety of people or for inspection/maintenance of
Carrington property.
SOME THINGS TO KEEP IN MIND…
Please take care when putting items on the wall. Only use WHITE-tac.
The cost for repairing damage (other than ‘wear and tear’) will be invoiced to your account.
Any questions about room furnishing should be directed to your House Tutor in the first instance.
You are fully responsible for your room and the behaviour of visitors and happenings within, whether
you are present or not.
Be noise aware at all times.
There will be no room swaps.
Please do not move furniture out of your bedroom or communal spaces.
To ensure that your room is adequately ventilated, please open windows daily.
Sustainability is a key part of our mission here at Carrington. Please use the recycling bins located in
your rooms whenever possible. These can be emptied in your flouse recycling bin or the larger bins
behind Jenkins.
Personal heaters, refrigerators, electric jugs/coffee machines, and toasters are not permitted in
bedrooms.
All electrical gear must be certified! There will be a session during O’ Week where this can be done
by a certified electrician. Any items purchased during this year must be compliant.
LINEN
The College has provided you with a duvet, duvet cover, mattress (and protector), pillow (and protector),
sheets, and a pillowcase. If you wish to use some of your own bed linen, you must store the College gear
carefully IN YOUR ROOM and be able to account for it in the end of year inventory check. You will be charged
for any items that go missing or are damaged (beyond wear and tear) during the year.
A linen change service is provided EACH THURSDAY NIGHT BETWEEN 6:45PM AND 7:15PM. This is held in
the LINEN ROOM on GROUND FLOOR JENKINS, opposite room J105. Bring your ‘used’ linen (only sheets
and pillowcases) and this will be swapped for clean items. You will subsequently need to remake your
bed.
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ROOM CLEANING SERVICES
You will come to know your ‘Flouse’ cleaner well as part of the ‘Carrington Experience’. Treat her/him with respect
and courtesy by tidying up after yourself both in your bedroom and other communal areas, so they can do their job.
Your room will be cleaned once a week. The room will be vacuumed, dusted, and mirrors cleaned.
You will be informed which day your room will be serviced. Check Flouse notice boards for details.
You need to be out of bed at this time!
To enable cleaning to occur, please tidy the space and clear the floor of possessions.
YOUR FLOUSE
CONSIDERATION is an essential ingredient of communal living.
Be mindful of congregating in communal areas. REMEMBER: Everybody has the right to be able to sleep
and work uninterrupted before anyone else has the right to be noisy and disturb others.
KITCHENS:
Each flouse is equipped with a kitchen space which includes basic appliances to prepare hot drinks
and snacks, and refrigerate perishable foods.
Everyone has a responsibility to clean up after themselves (be mindful that this can become a source
of tension), it is not the responsibility of one person or your cleaner.
A cleaning and recycling roster will be drawn up for your area by the designated HT.
Kitchens in Pine, Blackie House, Stuart, and Wardell have full cooking facilities that you can use
(regardless of which flouse you are in), but it is your responsibility to clean up afterwards. The kitchen
has ‘cake packs’ available free of charge to make a birthday cake for a member of your flouse.
Milk can be provided for the making of hot drinks in your flouse kitchen on request. Please ask your
HT if you would like this to occur.
Each resident needs to help keep their flouse fridge tidy and hygienic. Please discard any items that
have passed their expiry date.
Do not consume food that is not yours.
Alcohol storage in fridges is not permitted. If found, alcohol will be confiscated and reported to
management.
We ask that you store your own crockery and cutlery for Late Dinner use in your bedroom.
BATHROOMS:
Bathrooms are serviced daily as part of the cleaner’s shift during the week.
During the weekend, paper towels are removed from your bathroom.
If the bathroom closest to your room is being serviced, please use another bathroom nearby.
Do not flush paper hand towels down the toilets, as this results in blockages. Instead, place used
paper towels carefully in the rubbish bins provided.
Please no not leave personal toiletries in bathrooms as it makes cleaning the area difficult.
You need to manage your own bath mats with good hygiene practices in mind.
As part of our noise consideration, please refrain from showering after 10:00pm at night.
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LAUNDRIES:
When using laundry facilities please be considerate of others sharing the space.
Laundries cannot be used after 10:00pm in the evening.
Do not turn off dryers or washing machines being used by others before cycles have been completed.
It is recommended that you purchase a laundry basket to help keep your gear together.
Avoid long time lapses between each laundry process. This will help avoid clothes going astray and
the hogging of equipment.
Each resident supplies their own laundry detergents and pegs. Please take note of whether your
washing machine is a top-loader or front-loader before purchasing washing powder.
Please do not OVERLOAD machines and clear lint from dryers after use.
It pays to separate lights from darks, and lint-givers from lint-takers!!
You can manage muddy sports gear by rinsing the clothing in tubs before washing, however, please
be sure to clean up thoroughly afterwards.
Use outside drying spaces whenever practical.
Remember to switch off irons when finished and put in a place where they will not accidentally injure
somebody or be a fire risk.
Clothes racks are to be used for AIRING only, not drying soaking wet clothes. This is because of
condensation issues. They are banned from communal areas/hallways and this will be closely
monitored.
TELEPHONES
While we appreciate that many of you will use your own devices for personal communication, the college
does supply landlines in residential areas if needed. The numbers for these landlines can be found in the
“CONTACTING THE COLLEGE” section of the booklet.
To dial within the College and University Departments, just use the last 4 numbers of the phone
number (e.g. the Duty HT number is 4700, Assistant Residential Tutor is 5536, Student Health is 8212).
To dial outside of the University network, you must dial 1 first to get an outside line, and then type
the desired number.
These phones are toll-barred.
Please be noise aware when making calls.
SAFETY AND SECURITY IN RESIDENTIAL AREAS
You will be provided with a personalised bedroom key and sil key. The sil key gives you 24/7 access to the
outside doors of your house, the front door of Linton, and the Study Centre. You should carry your keys
around with you at all times. Access to other buildings is outlined below:
Linton: Open 9am – 5pm weekdays, locked in the weekends.
Dining Room: Open 7am – 7pm on weekdays, and 10am – 7pm on weekends.
Sil key access is needed for the Study Centre, Heriot rooms, Jenkins TV Room, and Stuart Lounge.
Other residential areas require sil key access from 7am – 7pm (no entry from 7pm – 7am).
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YOUR KEYS
Do not lend your keys to other people.
Lost your key? Report it to your HT or office staff. Replacements are $50.00. You can collect a
temporary key that you can use for a short-period of time to allow you to try and find the original.
Please do not give any other person, especially non-Carringtonians, entry into buildings unless they
are your registered guest. This is a security risk!
OTHER NOTES REGARDING SAFETY/SECURITY AT CARRINGTON
Please ensure external doors are shut behind you after you come in. This is for the safety of you and
your peers.
To protect your belongings, it is crucial that you lock your door and windows whenever you are away
from your room (even if just for a short time). It is also advisable that you lock your bedroom when
you go to bed at night.
Cleaners will lock your room once they have cleaned it each week, regardless of whether or not it
was locked when they entered it.
Fire safety requirements strictly prohibit the burning of candles or incense in the College buildings.
All rooms are fitted with sensitive smoke alarms that can be set off by deodorant spray, hair
straighteners and burnt toast, for example.
Any fire callout caused through resident carelessness will be charged to the resident responsible.
Fire Exits MUST NOT be used unless in an emergency. Any use will sound an alarm.
Weapons, including fireworks and firearms, are strictly prohibited on the College campus.
DIFFERENTIATING SOUND AND NOISE…
We hear many different sounds each day, some may be smoothing and others can be irritating. This is not noise.
The word noise implies a disturbance.
Some typical sounds that you hear at Carrington: Laughter, general chatter, doors shutting, music, birds tweeting, use of media
devices, street sounds, movements from the floor above, machinery sounds, musical instruments, alarms, coughing, water
pipes. Your tolerance to sound changes throughout the day, week, and semester. It also changes with your tiredness/energy
levels.
When dealing with noise concerns, keep the following in mind:
Keep expectations realistic
Your HT will set up a ‘noise agreement’ within your flouse
Identify your specific concerns
Track irksome patterns so you have specific examples
Please feel comfortable to have a conversation with noise makers
Talk to staff to share worries
In urgent situations please phone the duty phone (021 279 5533)
If you do not deal with the noise promptly, you are reinforcing that the behaviour as being acceptable
Everyone has the right to work and sleep without undue circumstance
Check out the following links:
o Coloured noise and how it can help you (https://youtu.be/9T978ESOLdQ)
o mynoise.net
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THE A, B, C’S OF LIFE AT CARRINGTON
ACADEMIC SUPPORT
Self-discipline, time management and ‘balance’ are important aspects of organizing tertiary study and
intellectual independence.
It is special living in a community of academic scholars to foster these habits and the informal mentoring
between residents is promoted here as a powerful learning support tool. However, it can be disconcerting
sometimes when you see others around you working hard when you need a break. You need to affirm what
suits you to be productive with work management.
We offer a wide-range of academic support at the college. You should consult the Academic Start-Up Guide
and the Learning Lab Information Sheet that you will be given in the first weeks of the semester.
The Assistant Residential Tutor and the Academic HT are key support people for all academic matters.
This includes:
Being available for casual conversations about work management
Providing advice or referring you to the right place/people for assistance
Helping with the transition to University study
Overseeing the ‘In-House’ Academic support programme and other generic courses
Assisting with one-on-one helps in papers
Monitoring the various study areas and resources
Providing academic assistance to sick/impaired residents especially around exams and assessment
times
Being proactive with providing accurate information for the academic notice board in the dining room
and signalling key dates and memos
The HT team also provide a wealth of experience to tap into.
ALCOHOL AND DRUG GUIDELINES
ALCOHOL
Drinking in the College must be in a controlled, civilized manner so the rights of others are not compromised
and personal health and safety is ensured. The sensible use of alcohol using ALACs standard drink guidelines
is officially accepted at the College.
Self-regulatory behaviour is expected around consumption and quantities purchased.
Laws relating to underage drinking pertain to all aspects of College life.
Alcohol may be consumed in bedrooms (apart from those in alcohol–free resident areas) until
10:30pm (however, this is at the discretion of duty staff).
There are no more than 5 people allowed per bedroom. Host responsibility is key.
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The consumption of alcohol is NOT allowed in any public area (e.g. hallways, kitchens, TV lounges,
and on the grounds of Carrington College).
Alcohol is not to be stored in the flouse refrigerator and will be confiscated if found.
Kegs, crates, funnels, drinking games, and use of alcohol delivery services are strictly prohibited. No
kegs, crates, casts, home-brewing kits, fortified wine, or liqueurs.
Residents will have open vessels confiscated if discovered in any public area (including walking
between a neighbouring bedrooms). This includes bottles that have been drunk out of with the lid
reapplied.
Return of confiscated alcohol must be negotiated with the SHT and usually involves a half- semester
time penalty.
Residents breaching the guidelines can expect to be brought to the attention of the Warden and
Assistant Residential Tutor and will be followed up.
Empty vessels must be taken to house recycling bins or by Jenkins car park, not stored as trophies on
your window sil.
Being grossly intoxicated on site is a breach of contract with severe consequences.
Guests are not permitted to bring alcohol into the College.
Parties are not permitted in the College (as once again, there is a maximum allowance of 5 people
per room).
Senior management reserves the right to confiscate liquor and to impose fines or alcohol bans.
DRUGS/DRUG PARAPHERNALIA
Except in the case of medical prescriptions, the use of drugs and the storage of equipment to consume drugs
is banned at Carrington College.
Where a disciplinary process establishes that a resident has committed a breach of this policy, their contract
will be terminated. This sanction may be reviewed through the appeals process outlined in the
accommodation contract.
LEGAL SUBSTANCES
At any given time a substance can be classed as legal and yet it can have serious effects on your mental
and physical health, some of which are not yet known. The legality of substances is something that can
change suddenly as a result of the government passing laws. The fact that a substance has become illegal
after you purchased it will not be accepted as an excuse by the law or by the College.
While we recognise that some readily available substances are classed as legal, we cannot condone the use
of these substances due to the unknown health effects they will have. The only ‘legal substance’ that we
allow to be used at Carrington College is alcohol and this is subject to the current regulations. Should any
changes be made to current legislation relating to alcohol purchase and/or use, these will naturally apply
automatically.
Any resident found in the possession of or using a legal high will face disciplinary action.
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ALCOHOL-FREE RESIDENTIAL AREAS
Some students have opted to have their sleeping space in an alcohol-free environment. There is an
expectation and understanding that residents in this space will:
Abstain from consuming and possessing alcohol in the designated area.
Return to the flouse in a quiet manner if alcohol has been consumed elsewhere.
Assist in holding others accountable to maintain this environment.
Take responsibility for any personal guests visiting the floor.
All Carrington residents are asked to respect this living arrangement.
AWAY FROM THE COLLEGE?
If you plan to be away from the college overnight or longer, please fill in the “Not in College” book beside
the Linton office. This is so we can contact you if need be and assist our management in emergency
evacuations. It is helpful to mention your absence to your HT also.
BREACH OF COMMUNAL LIVING EXPECTATIONS
If there is a breach of communal living expectations, it is likely that you will be contacted by the Warden,
Assistant Residential Tutor, or the Senior House Tutor to organise a time for a discussion. Consequences for
these actions are negotiated on a case-by-case basis resulting often in a community task or donation to
charity. In serious circumstances, a breach of these guidelines can result in the termination of your residency
at the College.
CONFIDENTIALITY
Staff at Carrington will endeavour to treat all residents’ concerns and private details with respect and
confidentiality. However, there are occasions when it may be necessary for staff to contact, or disclose
information to concerned parties outside the College. This may occur when:
There is clear imminent danger to students or staff
There have been serious breaches of the regulations
Issues with the payment of accounts
COMMUNICATION
We work hard to keep residents well communicated, however, it is important that you engage with our
communication to get the information that you need.
Our main modes of communication include:
Cell phone (text and call)
Student email address
College Facebook page
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Blackboard
College noticeboards
Face-to-face
CYBER SAFETY AND SECURITY
The internet access provided at the College comes with responsibility.
For your own protection, do not share your password or username (guest WiFi is available throughout
the college for visitors not studying at the University of Otago).
No Information and Communication Technologies (including mobile phones, laptops, tablets, etc.)
should be used to upset, offend, or harass other residents, even if meant as a joke.
Be aware that the University monitors traffic and material sent and received using their network.
Excessive downloading by an individual student will be followed up.
DAMAGE
Residents are responsible for any damage to their room
Any resident who damages College property will be expected to pay the full cost of repair or
replacement and this will be charged against their account
Graffiti: Decoration of walls or furniture with graffiti of any description is not permitted.
If the damage is considered wilful then the Accommodation Contract may be terminated and the
resident may be asked to leave the College.
Damage to College property should be reported immediately to staff.
EMERGENCY EVACUATIONS/SITUATIONS
FIRE
It is a University-directed requirement that all students residing at Carrington know the fire
evacuation protocol. Staff will reinforce procedures at the start of the year.
In the event of a fire alarm, leave the door of the room you are in unlocked but closed and close
your window. Calmly exit the building through the nearest emergency exit (know where the
nearest emergency exit is). Assemble on the tennis court and congregate with the members of your
flouse. A roll call will be taken promptly.
Do not re-enter a building with an alarm sounding once you have evacuated.
Alert duty staff is anyone is sick and room bound, or needs assistance exiting a building.
If you know that someone is out of the College, tell your HT or a senior staff member.
Please do not leave the evacuation area until the “all clear” has been given.
False fire alarms:
o False fire alarms form the bulk of Fire Service callouts. Each one has a cost to the College.
o Whether accidental or malicious, there are circumstances where this can be charged to the
individual who set it off.
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o Some common activators of false alarms include: Touching/tapping or knocking a detector in
any way, heat from hair dryers and straighteners, excessive use of alcohol-based sprays and
aerosols, smoke from overcooked food.
o Make sure areas are well-ventilated and always be alert. Note too that any tampering with
College fire equipment is a breach of College safety.
EARTHQUAKE
In the event of an earthquake, you should seek cover away from glass and brace yourself (drop,
cover, hold). Remain in this position until shaking stops and it is safe to exit building. Assemble on
the tennis court and congregate with members of your flouse. A roll call will be taken promptly.
Please do not leave the site without informing a staff member.
LOCKDOWN
In the rare event of a College lockdown:
Remain indoors, draw curtains if can, keep away from windows, out of sight and low to ground, turn
off lights, lock and barricade door, stay quiet but alert, put cell phone on silent, calm breathing, await
instructions and the all clear.
PERSONAL EMERGENCY KITS
Personal emergency kits are recommended. It is suggested that this kit includes:
Torch and spare batteries
Strong outdoor shoes
Personal medications
Hand gel or antiseptic wipes
Blanket
Bottle of water
Energy bar
Additional extras: Personal toiletry items; plastic bags; whistle; important documents
FACILITIES
COMPUTER ROOM
This facility is located downstairs in the Study Centre.
In addition to multiple desktop computers, this space also has a printer that is connected to the
University printing service.
You have access 24/7 and it is networked into the University system.
The intended use for these computers is primarily for coursework and this takes priority.
Playing games or viewing offensive material is strictly prohibited.
This is a quiet work space and is for Carrington Residents only!
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STUDY AREAS
We have a range of study areas around the college:
o Study centre
o Heriot Rooms 1 and 2 (above Dining Room, access stairs by coffee machine)
o Informal study areas include Linton Lounge, the Dining Room, and Stuart Lounge.
These are all quiet study areas (with the exception of the informal study areas).
Please refrain from ‘setting up camp’ in a specific study space. Use the cubbies provided to store your
gear and leave tables free in between study sessions. Use will be monitored and gear will be shifted
if necessary.
GYM
Carrington has a small boutique cardio gymnasium onsite.
The gym is located on the ground level of North Stuart. The hours are 8am-8pm during weekdays and
9am-8pm during weekends.
You will need your sil key to access this facility.
Music should be listened to using headphones only.
Please be mindful of good hygiene practices as well as noise (as there are resident bedrooms above).
TENNIS COURT
Situated in the centre of the college, we are lucky enough to have a turf facility for outdoor
recreation.
We have a collection of sports gear that you are able to borrow. Please contact the Duty HT or
reception to collect.
POOL ROOM
We have a pool table located in the reception area.
This is open from 9am – 10:30pm. It is a strictly ‘no food or drink’ area and users should be noise
aware due to the proximity of the room to office spaces.
SKY TV LOUNGES IN STUART AND JENKINS
These spaces are for the use and enjoyment of all residents, not just those residing within the
particular buildings.
You have sil key access to these spaces until 10pm.
A reasonable noise level is expected in consideration of nearby bedrooms, especially after 10pm.
The viewing of pornographic material is strictly prohibited.
The consumption of alcohol is these areas is not permitted.
No gaming consoles are to be used on the College’s TVs.
The TV rooms and adjoining kitchens must be left in a tidy condition with rubbish cleared away and
seats/furniture returned to their original position.
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LINTON LOUNGE
This is a multi-purpose area that has been created for student use.
It is available as a study space, area for board games/cards, for musical instrument practice (including
on the baby grand piano housed in this room), and for movie evenings (a drop down projector with
streaming capabilities is available).
You can use this room at any time. If you require/wish to book out the use of the room, you can
schedule a booking through reception or the Duty HT.
As with all the common areas around the College, please tidy up after yourselves.
FINANCES
Kerry Scarf in reception oversees all financial matters at the College. If there is a financial issue, get in contact
with her in the first instance. Please also notify her if there is a change in bank account information.
FIRST AID
All staff are trained in first aid. All HTs have a first-aid kit in their rooms. There is a defibrillator at Linton
reception. There is a first-aid room in Linton for emergency supplies. Portable first-aid kits are taken on
flouse/College outings.
FOOD
MEAL TIMES
Continental Breakfast: 7 days 7:00am-11:30am
Brunch: Weekends 11:30am-1:00pm
Lunch: Weekdays 12:10pm-1:15pm
Dinner: 7 days 5:20pm-6:30pm
Packed Lunches: Weekdays Available from 7:15am-8:15am
Late Dinners: Weekdays Order before 2pm on the day
DINING ETIQUETTE
Appropriate behaviour and a reasonable standard of dress while queuing and dining is expected.
This includes the wearing of shoes, sitting down while eating, no hats, body coverage, no offensive
messages on clothing, no sleepwear, and no headphones or electronic devices.
Please store bags outside of the Dining Room on the shelving available (not on the floor).
Due to severe allergies, YOU MUST USE TRAYS when eating in the Dining Room, even at breakfast.
After your meal, take your own tray into the dishwashing area. Here you scrape any food scraps into
the bin and place crockery and cutlery into the racks provided, ready for washing.
Please do not remove crockery and cutlery from the dining areas.
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MENU CHOICE
In the evenings, there is generally a red meat option, white meat option, and vegetarian option for
the main course. These are “either/or” choices. Lunch is typically a vegetarian and non-vegetarian
option for the main course. To help speed up the queue, please consider your choice from the
electronic meu or whiteboard before you are served.
Special diets: Any dietary issues must be discussed with the Food Services Manager as soon as
possible. Her office is located through the glass door by the coffee machine.
For catering purposes, we ask vegetarian students to inform us at the beginning of the year.
LATE MEALS AND PACKED LUNCHES
You can choose to dine-in or have a late meal/packed lunch, not both.
Packed lunches are self-made in the dining room at breakfast (between 7:15am and 8:15am).
Late dinner is a service strictly for residents who are unable to make dinner due to a scheduled
academic commitment, extra-curricular activity, or employment. The duty HT will deliver the meal to
the flouse kitchen fridge where it can be reheated in the microwave. Late meal containers are
recycled and it is your responsibility to wash them after use. Your HT will return them to the dining
room.
GUESTS
MEALS
A meal voucher can be obtained from reception during working hours or from the Duty HT.
The Duty HT will be in the dining room from 5.15pm each day or in the office at other times with the
voucher book. The guest must present the voucher to kitchen staff as they move through the servery.
No cash is exchanged, rather the cost of the meal is charged to the host resident’s account.
The cost for meals at the College is:
o Lunch/brunch: $8.00
o Dinner: $10.00
o Breakfast is included in the overnight guest charge (below)
OVERNIGHT GUESTS
A voucher needs to be obtained, as is the case for the guest meal situation explained above.
The guest must be able to present the voucher to staff if asked.
The cost to stay at the College overnight is $15.00 (including breakfast), regardless of whether a
mattress and bedding or breakfast is required.
Ask your HT to give you access to a mattress and bedding for the evening.
There is a limit of 1 guest per resident and there are periods where students are unable to have
guests stay at the college, the dates of which are displayed on the College calendar.
For guests wishing to stay 3 nights or more, permission from the Warden or Assistant Residential
Tutor is needed.
Overnight guests are not permitted to bring alcohol into the college.
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We cannot stress enough that the host resident has total responsibility for their guest including
making them aware of our expectations. Host residents are expected to have a presence as part of
the guest care.
Failure to inform of guests staying will incur a fine of $30.
NON-OVERNIGHT GUESTS
Students are more than welcome to have non-overnight guests at the College.
They must leave the College no later than 10:30pm. This is at the discretion of duty staff.
Please note that guests are not permitted to bring alcohol into the College.
There are times during the year where guests must depart by 7pm. This includes the first week of
each semester and when the College is in “exam zone”.
PARTNER PASSES
Where a resident has a partner who lives locally and is a student at the University of Otago they may
apply to the Warden for permission to register their partner as an overnight guest (negotiation during
exam zone for the privilege may occur) without seeking permission on each occasion and without
charge.
These guests will be charged for any meals they have at the college and are limited to a maximum of
three nights per week.
Any breach of the rules and regulations by these guests will lead to the immediate removal of
permission to stay. Other conditions may apply.
HEALTH MATTERS
Your well-being is of paramount concern for us, however, you need to take ownership in the first
instance. Part of this is attending to personal hygiene matters such as regular showering, laundry,
and room ventilation to ensure communal living areas remain healthy.
Take care with personal choices to keep yourself safe and well.
Extra care with hand washing and drying in a communal setting is a simple but protective measure.
‘No wash hand gel’ is provided in the Dining Room to assist with sanitation.
The College recommends that you obtain a community services card to save you money when
obtaining health services.
First Aid facilities are available in Linton. Ask the Duty House Tutor or at reception for assistance.
Note that your designated House Tutor also has a first aid kit.
FEELING SICK? NEED HELP?
If you are unwell, always inform a House Tutor, senior management, your cleaner, or a friend so we
can provide you with the appropriate assistance. This can include academic support, arrange meals
to be bought to your room, transport to a medical professional, check-ins, and emergency assistance.
Student Health is opposite the Museum grassed area. Phone 0800 479 821.
‘Out-of-Hours’ Urgent Doctors are available at 18 Filleul St. Please note that there is a cost that is
associated with this service. Phone 03 479 2900
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The Urgent Pharmacy is located next to the Urgent Doctors.
For the free 24 hour Emergency Psychiatric Service in Dunedin, please phone Dunedin Hospital
on 02 474 0999 and ask to be put through to Emergency Psychiatric Services.
For free health advice contact Healthline. Phone 0800 611 611 (www.healthline.govt.nz).
In emergency situations phone 111 (if using College landline dial 1 to get out). It is essential that duty
staff are involved or informed immediately if an ambulance is called.
Note that there could be a cost for ambulance services (approximately $100)
ADDRESSES FOR AMBULANCE DIRECTIONS
Tiro 21 Queen Street
Stuart 38 Queen Street
Pine 40 Queen Street
Blackie 44 Queen Street
Jenkins/Wardell/Linton 57 Heriot Row
Mahuru 71 Heriot Row
Dawson 72 Heriot Row
HOLIDAY CONSIDERATIONS
Before each holiday break, you will be asked to accurately fill out an electronic departure form in a
timely manner indicating your plans, so we can adjust our systems.
You can choose to hand your keys into reception for safe keeping during your leave from the College.
You will need to seek permission for overnight guests to stay at the College during holiday periods
and please be sure to check ‘no guest’ times before organising plans.
INSURANCE
Check whether your parents have an ‘extended cover’ insurance policy for you living in a Residential
College, otherwise you should consider obtaining you own personal effects policy.
The College is not responsible for any loss or damage to personal property.
ISSUES/CONCERNS WITHIN THE COLLEGE
There are a range of support options available to Carrington residents. Please talk to:
o Warden
o Assistant Residential Tutor
o Other Senior Staff
o Senior House Tutor
o Your designated HT or another HT
o Student President
o Member of the Student Executive
There is also external support available:
o OUSA Advocacy Service
o University Ethical Behaviour Committee member (contact information available online)
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Appeals and reviews of College Management decisions concerning any Carrington residents must be
made in writing to the Director of Campus and Collegiate Life Services ([email protected])
within 7 days.
Mail will be put in the alphabetical mail slots outside Linton Reception. Generally, this will be done
before lunchtime on the day of delivery.
If you receive a parcel or large envelope, it will be stored underneath the mail slots.
To protect your mail, the College policy is that you must collect your mail in person.
MAINTENANCE
If you require assistance for a maintenance issue (e.g. new light bulb in your study bedroom) clearly
fill out a yellow slip (in the container beside reception) and hand it in to Kerry Scarf or the Duty HT.
These matters are dealt with daily during the week by our Property Maintenance Manager. Alert the
Duty HT for urgent problems during weekends.
If you notice any health and safety/maintenance concerns around the College please fill in a yellow
slip, or notify a staff member immediately if urgent.
MISCONDUCT
Living in a diverse communal environment can take some adjustment and some residents may need
reminding of responsibilities from time-to-time. Any resident who breaches the guidelines and
expectations may face corrective actions or interventions, including an informal conversation, or a more
formal response such as:
A verbal warning
Donation to charity
Community service at the College
Payment for damages
Parents/guarantor/next of Kin contacted
Confiscation of goods
Requirement to undertake a support programme
Letter of apology
Behavioural contract, such as curfew, guest restrictions, or alcohol ban
Referral to proctor
Suspension or exclusion from Carrington College
Suspension or termination does not affect the resident’s fees liability for the remaining residential fees.
DISMISSAL
Serious breach of the Terms and Conditions of Residence, or serious misbehaviour may lead to dismissal.
Incidents leading to dismissal from the College include:
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Assault on a fellow resident or staff member may result in dismissal from the College.
Unauthorised entry of a fellow resident’s room may result in dismissal from the College.
No drugs of any kind are permitted within the College. Possession or use/storage of illegal drugs or
possession of equipment associated with illegal drugs within the College will be formally
investigated and result in dismissal.
Theft of property from a fellow resident or from within the College may result in dismissal from the
College.
Under no circumstances are firearms or fireworks permitted within the College or in the immediate
precincts of the College. These matters will be formally investigated and may result in dismissal.
Serious deliberate damage to College property may result in dismissal.
Any other behaviour that impacts upon the safety or rights of other residents or staff may also
result in the resident(s) responsible being asked to leave the College immediately.
This list is not to be considered exhaustive, and any behaviour or actions that the Warden believes warrant
dismissal from the College will be acted upon accordingly.
NOTICEBOARDS
There are several key notice boards around the College that you should check regularly.
Both the Electronic and the Academic notice boards in the Dining Room are updated daily and contain
important information that should be consulted daily.
The Dining Room foyer is a key location for a variety of University and community notices.
Each flouse has a noticeboard which is managed by the flouse HT in the first instance, with weekly
notices written every Monday. Duty HTs also write reminder notes on these boards if required.
o Please do not use these boards for your personal use or write/illustrate anything
inappropriate. These may be seen by College visitors, which is not a good look.
There is a notice board above the mail slots in Linton with a wealth of useful information also.
PETS
No animals can be kept on our premises.
SMOKING
Like all areas of the University of Otago campus, Carrington is a smoke-free zone (including e-cigarettes).
This includes inside the buildings and grounds.
SECURITY GUARDS
The College employs security guards to work at the College from 11pm to 8:30am on Thursday, Friday, and
Saturday nights. They work in collaboration with live-in staff to facilitate the management and safety of the
College community.
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STUDENT EXECUTIVE
The student executive is responsible for organising the majority of the events in the social calendar at
Carrington College. This ranges from volunteering opportunities, sports teams, the ball, musical soirees and
other cultural competitions, and general social events. The executive is led by our student president.
STUDY HOURS
Carrington is a quiet study zone from 7:30pm – 8:00am. However, residents should avoid disturbing others
who are studying, at all times.
TRANSPORT
BIKE STORAGE
We have several storage spaces for bikes, both indoor (locked and secure) and outdoor. Contact Kerry
Scarf in reception to make arrangements.
CAR PARKING
We have a small number of car parks available for lease, including a limited number of garages.
Contact Kerry Scarf in reception to make arrangements.
There is on-street parking available but this is at your own risk and can be competitive at certain
times of the day.
WIRELESS
Wireless internet access is provided at this college at no additional charge as an extension of the
University’s network.
The University has worked hard to ensure services are robust and reliable in our common areas. Access is
also available in our bedrooms, but cannot be guaranteed at this stage because building materials designed
to keep you safe can also prevent Wi-Fi signals from flowing freely. The quality of internet access in
bedrooms can be variable and unavailable at times because of heavy demand, upgrades being installed,
maintenance work, or challenges involved with the wireless service.
A project to expand the wireless network service across all campuses is underway and one of the
objectives is to ensure that all bedrooms in residential college receive a good wireless service. The
University make every attempt to minimise disruptions, and also provide wireless and wired internet
access around the campus, including libraries, study areas, and common spaces.
The University believes providing wireless access throughout each of its colleges is important and is
continually upgrading services and investigating options.
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If you have any queries or problems with the content of this document please get in contact with the
Warden or Assistant Residential Tutor.
