Response - Records - Phase 2

8/20/2019 Response - Records - Phase 2

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Little, Danielle JAG:EX

From: Taylor, Wendy E JAG:EX

Sent: Friday, October 3, 2014 2:31 PM

To: Brownlee, Sara PSA:EX

Subject: Internal Review Report - DRAFT - July 18 2012 v2 (GT Edits) (2)

Attachments: Internal Review Report - DRAFT - July 18 2012 v2 (GT Edits) (2).docx

Not sure this is the final, it still had track changes but latest I have back from Manjit with his changes.

Wendy

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P a g e | 2 – Internal Review

Ministry of Health, Pharmaceutical Services Division, Research and Evidence Development

Draft v2 – July 2012: Confidential

Review of all cell phone bills, expense reports and government assets of related

parties,

Review of academic publications related to parties,

Review of electronic communication between parties,

Analysis of project-related documents and information provided by interviewees,

Review of relevant human resource information, and

Review of data access processes and documentation related to relevant

contracts and projects.

To inform the review, interviews were held in person or via telephone with the followingMoH employees and contractor:

The University of British Columbia and University of Victoria have also been advised ofthe review related to contracts involving:

Meetings have also been held with:

Bill Ehmann, John Tuck, Norm MacPhee, and Andrew Mickelson, Counsel,

Legal Services Branch, Ministry of Justice ,

Sara Brownlee and Sarah Campbell, Labour Relations, Public Service Agency

(PSA), and

Dan Peck, Stacy Johnson and Gordon Wong, Office of the Comptroller General

(OCG).

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2.0 Key Findings

The following is a summary of findings based on the review of procurement practices,grant awards and contracting, data access and related agreements and intellectual

property in the Research and Evidence Development section of the PharmaceuticalServices Division, Ministry of Health as outlined in the approach section.

Appendix 3 and 4 provide a glossary of terms and acronyms related to this review.

2.1 Contract Management and Grants

The following Issues have been identified regarding the arranging, awarding andsubcontracting of contracts in the PSD Research and Evidence Development and DrugUse Optimization Branches (there is no evidence that the issues identified go beyondthis branch of PSD:

2.2 Data Access and Use

The following findings were identified relating to the use and access to data:

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Processes for data access are not always followed and there is a lack ofdocumentation for projects.

Lack of project specific information in contracts is enabling open use of data forprojects without appropriate specific guidelines or monitoring in place.

2.3 Standards of Conduc t

The following issues relating to breaches of the Standards of Conduct for the BC PublicService

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Appendix 4 – List of Acronyms

ADM Assistant/Associated Deputy Minister

IP Intellectual Property

ISA Information Service Agreement

MoH Ministry of Health

OAG Office of Auditor General

OCG Office of the Comptroller General

PSA Public Service Agency

PSD Pharmaceutical Services Division

RFP Request for Proposal

TUA Transfer under Agreement

UBC University of British Columbia

UVic University of Victoria

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153



Sent: Wednesday, October 1, 2014 9:28 AM

To: Zazuliak, Sue D JAG:EX

Subject: FW: Transfer request

From: Bridges, Richele I HLTH:EX

Sent: Thursday, September 25, 2014 6:00 AM

To: Daniels, Carrie PSA:EX; Taylor, Wendy E JAG:EX

Cc: Godfrey, Debbie HLTH:EX

Subject: Transfer request

Hi Carrie – following is the approval to transfer position from the Ministry of Health

to the Ministry of Justice.

Please let

me

know

if

you

have

questions

or

require

anything

further

from

the

ministry.

Thank you,

Richele Bridges | Director

People & Workplace Initiatives | Ministry of Health Ph: 250 9521001 | Cell

Email: [email protected] | Fx: 250 9522125

22 1515 Blanshard St | Victoria BC | V8W 3C8

From: Kislock, Lindsay M HLTH:EXSent: Wednesday, September 24, 2014 5:28 PM

To: Godfrey, Debbie HLTH:EXCc: Bridges, Richele I HLTH:EX; Somner, Kurstie HLTH:EXSubject: Re: Transfer request

Approved

Lindsay Kislock

On Sep 24, 2014, at 8:22 PM, "Godfrey, Debbie HLTH:EX" wrote:

Hello Lindsay,

Wendy Taylor

has

contacted

my

group

requesting

approval

for

a staff

transfer.

This

request

requires

your approval to transfer position number from

HSIMIT Ministry of Health to the Ministry of Justice.

The position was created March 11, 2013 as a

The term ends September 30, 2014. I understand the request is for the position number, classification

and employee – not funding.

Please provide your approval via return email, or contact me should you have questions.

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154

With thanks, Deb

Debbie Godfrey, Executive Director Strategic Coordination, People and Workplace Initiatives 5-3 1515 Blanshard Street

Victoria BC V8W 3C8

Phone: 2509521026 or cell)

This e-mail is intended solely for the person or entity to which it is addressed and may contain confidential and/or privileged information. Anyreview, dissemination, copying, printing or other use of this e-mail by persons or entities other than the addressee is proh bited. If you havereceived this e-mail in error, please contact the sender immediately and delete the material from any computer.

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From: Somner, Kurstie HLTH:EX

Sent: Thursday, September 25, 2014 8:11 AM

To: Shields, Lindsay HLTH:EX

Cc: Taylor, Wendy E JAG:EX;


Hi Lindsay, Can you please take care of completing the Departing Employee form for his last day with us is

September 30th.

It’s been great working with you All the best in your new position!

https://gww.health.gov.bc.ca/ourtools/forms/facilitiesmanagementandsupportservices/hlth7080departing

employeecontractor

Kurstie Somner | Manager, Divisional Operations | Health Sector IM/IT |Ministry of Health | P: 250.952.2162 | Cell

[email protected]

From: Kislock, Lindsay M HLTH:EXSent: Wednesday, September 24, 2014 5:28 PM

To: Godfrey, Debbie HLTH:EX

Cc: Bridges, Richele I HLTH:EX; Somner, Kurstie HLTH:EX

Subject: Re: Transfer request

Approved

Lindsay Kislock

On Sep 24, 2014, at 8:22 PM, "Godfrey, Debbie HLTH:EX" wrote:

Hello Lindsay,

Wendy Taylor has contacted my group requesting approval for a staff transfer. This request requires

your approval to transfer position number from

HSIMIT Ministry

of

Health

to

the

Ministry

of

Justice.

The position was created March 11, 2013 as a temporary position in

The term ends September 30, 2014. I understand the request is for the position number, classification

and employee – not funding.

Please provide your approval via return email, or contact me should you have questions.

With thanks, Deb

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157





Subject: FW: Extension of Auxiliary [Incident:

Info for

From: MyHR [mailto:[email protected]]

Sent: Friday, September 26, 2014 3:08 PM

To: Taylor, Wendy E JAG:EX

Subject: Extension of Auxiliary [Incident:

Hello WendyLou,

The entry for auxiliary extension has been processed in Peoplesoft,

We believe your request is now complete, however if you identify any outstanding issues please let us know by

responding to this email. This will automatically reopen your request. It helps us to serve you better if you quote your

reference number in the response.

To track, update or review your service requests and history, visit AskMyHR at www.gov.bc.ca/myhr/contact. Please

note that AskMyHR has been setup to replace [email protected].

Should you wish to speak with us, please call 18772770772, press option 2 and quote your reference number

Thank you.

If you wish to update your ticket, please reply to this email.

Jill Moyer

HR Admin Coordinator

BC Public Service Agency together with TELUS Sourcing Solutions Inc.

Visit AskMyHR (click here) to view and update your service requests

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Subject: FW: Aux Extension letter

Attachments: Position # JAG Aux Extension (Signed).pdf

letter

From:Sent: Thursday, September 25, 2014 3:34 PMTo: Taylor, Wendy E JAG:EX

Cc: Daniels, Carrie PSA:EX

Subject: RE: Aux Extension letter

Hi Wendy,

Please see

attached.

Thanks,

From: Taylor, Wendy E JAG:EXSent: Thursday, September 25, 2014 1:01 PM

To:Subject: Aux Extension letter

Hi

I need

you

to

review

and

sign

this

letter

asap

as

I have

to

get

this

into

myHR

for

the

extension

to

be

processed

in time. I also need you to fill in the request I sent you this morning for IDIR.

Thanks!

Wendy

Wendy TaylorExecutive DirectorCompliance and Enforcement SecretariatOffice:250 952 6161Cell:

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From: Daniels, Carrie PSA:EX

Sent: Monday, September 29, 2014 4:28 PM


Subject: RE: Thank you!

Hi

Apologies for the delay in replying. All the credit goes to Wendy…and I was happy to help

Should there be any challenges on your next pay day, please call/email me ASAP. I’ve spoken with the director of

operations in this area at the Agency, and all should be fine, however if there are any glitches, I am here if you need me.

Talk to you soon!

~Carrie

Carrie Daniels, Recruitment StrategistTalent Management Division | BC Public Service AgencySuite 100 – 940 Blanshard Street | Victoria, BC | V8W 3E6Direct Line/Cell: 778-679-8511AskMyHR | 250-952-6000 | Toll Free 1-877-277-0772

From:Sent: Friday, September 26, 2014 10:15 AM

To: Taylor, Wendy E JAG:EX; Daniels, Carrie PSA:EX

Subject: Thank you!

Dear Wendy and Carrie,

I wanted to send you both a big, heartfelt thank you for all your hard work and effort in getting my position renewed

and transferred to Justice.

I especially appreciate receiving the approval with time to spare before my last day last scheduled day. It really means a

lot to me to have some degree of certainty of my continuing employment next week. I will rest a lot easier this

weekend.

Thank you again and warm regards,

C&E Committee Secretariat

Cell:

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126


From: Briggs, Michael C JAG:EX

Sent: Wednesday, October 1, 2014 3:50 PM


Subject: AG transfer

Called ISB and checked MAGic. They have let Health know they’re waiting for release but haven’t heard back yet.

Mike BriggsManager, Systems ServicesLiquor Control and Licensing BranchMinistry of JusticePhone: 250-952-5795Cell:Fax: 250-952-7066

Email: [email protected]

“Due to security concerns, Liquor Control and Licensing Branch will notaccept electronically transmitted applications containing credit card information”.--------------------------------------------------

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From: Zazuliak, Sue D JAG:EX


To: Thomson, Vanessa JAG:EX

Cc: Shubrook, Ann JAG:EX; Colquhoun, Katherine JAG:EX; Taylor, Wendy E JAG:EX

Subject: HR Files

Vanessa, I have made the physical files for our newest hires ( ).

They are now ready for any documents the hiring managers have complied for them and are in the HR file cabinet.

Thanks.

Sue ZazuliakManager, Administrative Services

Liquor Control and Licensing Branch

Ph: 250 9527042 Fx: 250 9527066

TEAMWORK | CURIOSITY | PASSION | SERVICE

| COURAGE |

ACCOUNTABILITY

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From:

Sent: Monday, September 29, 2014 9:08 AM

To: Briggs, Michael C JAG:EX; Taylor, Wendy E JAG:EX

Subject: RE: LCLB Account

Hi Michael,

Thanks for all your help on this matter.

The account status will be Temporary.

is a Health Drive – I should be able to retain access because others outside MoH do have access as

well. I may have to deal with Health in order to do so.

Hopefully the VPN outage will not take too long.

Thank you again and kind regards,

_____________________________________________ From: Briggs, Michael C JAG:EX

Sent: Monday, September 29, 2014 8:30 AM


Cc:Subject: LCLB Account

Wendy,

I need to know the status of account…i.e. Regular, Temporary etc. I assume it’s Temporary as the end date is

March 31, 2015. Not sure if access to s possible on is transferred into JAG but I can check. Is it

a Health drive?

Also, I can’t apply for VPN until the account is created so it will probably be a week or so.

Thanks,

Mike Briggs

Manager, Systems ServicesLiquor Control and Licensing BranchMinistry of JusticePhone: 250-952-5795Cell:Fax: 250-952-7066Email: [email protected]

“Due to security concerns, Liquor Control and Licensing Branch will notaccept electronically transmitted applications containing credit card information”.--------------------------------------------------

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Sent: Thursday, October 2, 2014 2:23 PM

To: Briggs, Michael C JAG:EX

Subject: Re: ITSD AAR # Transfer/IDIR - Request has been marked as

"CLOSED"

Thank you

Sent from my iPhone

> On Oct 2, 2014, at 1:05 PM, "Briggs, Michael C JAG:EX" wrote:

>

> is now set up with the following credentials. Once he is logged in successfully I'll add him to the distribution list

and request VPN.

>

> Original Message

> From: [email protected]

> [mailto:[email protected]]

> Sent: Thursday, October 2, 2014 12:56 PM

> To: Briggs, Michael C JAG:EX

> Subject: ITSD AAR # Transfer/IDIR Request has been marked as "CLOSED"

>

> This is an automated message Please do not reply.

>

>

>

> Initiated by: 9/29/2014 9:50:03 AM

>

> Modified by:

>

> Reviewed by:

>

> Approved/Rejected by:

>

>

> =====================================

> Resolution:

>

> I have

transferred

the

following

accounts

as

requested:

>

> IDIR – (the password was not changed) Email –

> @gov.bc.ca

>

> In order for the new network access to map correctly please have the user restart their work station. If the user has

any issues with their access have them contact the JAG Service Desk at 250 3560545.

>

> For any other desktop issues that need to be set up (ie. printers, mail profiles etc.), please have your users call Shared

Services BC at 250 3877000.

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>

> Thank you.

> =====================================

>

>

>

> Access Request Initiators, Reviewers and Approvers can access here;

> >

> Problems or Questions? Send a non urgent eMail here

> mailto:[email protected]?Subject=MAGic_AAF_Module_Problem_or_Question

>

> ISB Line of Business Support Info:

> http://portal.ag.gov.bc.ca/portal/page/portal/AG_Home/Management_Servi

> ces_Branch/ITSD/eSC/Ser_Desk/LOB_Service_Desk

>

>

>

>

> This is an automated message

> Please do not reply.

>

>

>

> (MCBRIGGS,) s.15

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To:

Subject: Fwd: ITSD AAR # : Transfer/IDIR - Request has been marked as

"CLOSED"

Sent from my iPhone

Begin forwarded message:

From: "Briggs, Michael C JAG:EX"

Date: October 2, 2014 at 1:05:45 PM PDT

To: "Taylor, Wendy E JAG:EX"

Subject: FW: ITSD AAR # Transfer/IDIR - Request has beenmarked as "CLOSED"

is now set up with the following credentials. Once he is logged in successfully I'll add him

to the distribution list and request VPN.

-----Original Message-----From: [email protected] [mailto:[email protected]]


To: Briggs, Michael C JAG:EXSubject: ITSD AAR # Transfer/IDIR - Request has been marked as

"CLOSED"

This is an automated message - Please do not reply.

-------------------------------------------------------------------------------------------------------

Initiated by: - 9/29/2014 9:50:03 AM

Modified by: -

Reviewed by: -

Approved/Rejected by: -

=====================================Resolution:

I have transferred the following accounts as requested:

IDIR – (the password was not changed) Email – @gov.bc.ca.15, s.22

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In order for the new network access to map correctly please have the user restart their work

station. If the user has any issues with their access have them contact the JAG Service Desk at250 356-0545.

For any other desktop issues that need to be set up (ie. printers, mail profiles etc.), please haveyour users call Shared Services BC at 250 387-7000.

Thank you.

=====================================

Access Request Initiators, Reviewers and Approvers can access here;

Problems or Questions? Send a non urgent eMail here-

mailto:[email protected]?Subject=MAGic AAF Module Problem or Question

ISB Line of Business Support Info:http://portal.ag.gov.bc.ca/portal/page/portal/AG_Home/Management_Services_Branch/ITSD/eS

C/Ser_Desk/LOB_Service_Desk

-------------------------------------------------------------------------------------------------------

This is an automated message - Please do not reply.

(MCBRIGGS,)s.15

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Response - Records - Phase 2

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