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Resubmitting a Rejected PCR

• A rejected PCR can be corrected and resubmitted through workflow. Attachments can also be corrected.

• A WITHDRAW button will now appear on the form once it is rejected. This withdraw button is used to withdraw a rejected PCR that will not be resubmitted through workflow.

• If a PCR was rejected because it was the incorrect type of PCR form, the form must be withdrawn and a new PCR is required. The form cannot be resubmitted.

• The rejected Additional Appointment PCR cannot be resubmitted if an incorrect position number was used. A new PCR is required.

• A rejected New Hire PCR can be resubmitted with a corrected position number.

What has changed

• Add incorrect or forgotten attachments• Change in cost distribution• Change in action reason code (not type of PCR

form)• Change in position number (unless the PCR is an

Additional Appointment)• Change in FTE• Change in effective date• Change in monthly salary

Possible Reasons for Resubmitting a Rejected PCR

• When a PCR is rejected it is returned to the initiator’s worklist

Rejected PCR in Worklist

Withdraw option via the Worklist• This option is used when the PCR is in your worklist.• Used when a PCR has been rejected and you do NOT want to correct and

resubmit the form. This option removes the form from the worklist.

Which Withdraw Button to Use?

Withdraw option via HCM Processes and Overview• This option is used when the PCR is currently in workflow and is NOT in

your worklist. • If the initiator created and resubmitted a PCR, then wishes to withdraw it

prior to final processing.

Withdraw Option via HCM Processes and Overview

• Changing costing from a grant to cost center – fund center in a Rejected PCR. Step 1: Enter Cost Center

Changing Costing in a Rejected PCR

• Step 2: Remove Order Number, then hit “Check and Send”

Changing Costing in a Rejected PCR, Continued

• Step 3: Hit “Previous Step”

Changing Costing in a Rejected PCR, Continued

• Step 4: Remove Fund Number from grant

Changing Costing in a Rejected PCR, Continued

• Step 5: Enter the correct Fund Number for the Cost Center, then hit “check and send”.

Changing Costing in a Rejected PCR, Continued

• If changing costing from a Cost Center – Fund Center to a Grant in a Rejected PCR. Repeat steps 1-5 (changing the Cost Center and Order Number appropriately) from slides 7-11.

Changing Costing in a Rejected PCR, Continued

• A rejected New Hire PCR can be resubmitted with a new position number.• Initiator: After the “Check and Send” button is selected you will notice the

PCR now reads “Employee data not valid”. This is not an error and you can submit the PCR.

New Hire PCR resubmitted with a new Position Number

• Approvers: When a New Hire PCR is resubmitted through workflow you will notice “Employee data not valid”. This is not an error and should be approved.

Approving a New Hire PCR with new Position Number