rev 1.1 final May 04 - Bates College

QUICK REFERENCE GUIDE

QRG-3 BATES COLLEGE ICP Revision 1.1: May 2004

REPORTING INFORMATION FOR HAZARDOUS MATERIAL RELEASES

Oil Releases to Water (any quantity)

Oral report to: A. Local Public Safety Offices:

Lewiston Fire Dept. 911 Lewiston Police Dept. 911

B. MEDEP 800-482-0777

Maine DEP in Portland will answer during business hours. The Maine State Police dispatch in Gray will answer evening, weekends and holidays. The Maine State Police will notify: Maine Emergency Management Agency and Androscoggin County Sheriff

C. National Response Center 800-424-8802

The Response Center Operator will make the following notifications, as applicable: U.S. Coast Guard, District 1 EPA, Region 1

Oil Releases to Land (any quantity)

Oral report to: A. MEDEP 800-482-0777

Provide information on AR-1 Form (attached) or the following: 1. Specific location of release; 2. Identification and estimated quantity of oil released; 3. Time and duration of release; 4. Environmental media into which the oil was released; 5. Known or anticipated acute or chronic health risks; 6. Precautions that should be taken, including evacuation or medical surveillance; 7. Names and telephone numbers of parties to be contacted for further information;

and 8. Any fatalities or hospitalization of three or more employees.



Ammonia Releases Oral report to:

A. Lewiston Fire Dept. (any quantity) 911

B. Maine State Police. (any quantity) 1-800-452-4664 Maine State Police notifies Maine Emergency Management Agency, MEDEP and the Lewiston Police Department C. National Response Center (only when 1-800-424-8802 release is greater than 100 lbs.)

D. Androscoggin County Sheriff 784-3622 (only when release is greater than 100 lbs.) Androscoggin County Sheriff will notify the Androscoggin County Emergency Management Agency

Provide information on AR-1 Form (attached) or the following:

1. Specific location of release; 2. Identification and estimated quantity of ammonia released; 3. Time and duration of release; 4. Environmental media into which the ammonia was released; 5. Known or anticipated acute or chronic health risks; 6. Precautions that should be taken, including evacuation or medical surveillance; 7. Names and telephone numbers of parties to be contacted for further information;




Hazardous Matter (including Hazardous Waste) Releases Oral report to:

A. Lewiston Fire Dept. (when release exceeds 911 the RQ)

B. Maine State Police (for all releases not 1-800-452-4664 covered in this ICP and releases that exceed the RQ) Maine State Police will notify Maine Emergency Management Agency, MEDEP and the Lewiston Police Department

C. National Response Center (when release 1-800-424-8802 exceeds the RQ)

D. Androscoggin County Sheriff 784-3622 (when release exceeds the RQ) Androscoggin County Sheriff will notify the Androscoggin County Emergency Management Agency

Provide information on AR-1 Form (attached) or the following: 1. Specific location of release; 2. Identification and estimated quantity of hazardous matter released; 3. Time and duration of release; 4. Environmental media into which the hazardous matter was released; 5. Known or anticipated acute or chronic health risks; 6. Precautions that should be taken, including evacuation or medical surveillance; 7. Names and telephone numbers of parties to be contacted for further information;




Hazardous Matter (including Hazardous Waste) Releases (cont.) Written report to:

A. Releases of Hazardous Matter including Hazardous Waste (when release exceeds the RQ)

1. Within 14 days to Maine Emergency Management Agency, Androscoggin County Emergency Management Agency and MEDEP

B. Releases of Hazardous Waste (when release is spilled outside area covered by the ICP)

1. Within 15 days to the MEDEP

C. Releases of Hazardous Matter (when release is spilled outside area covered by the ICP or for all releases of hazardous matter not covered by the ICP)


Report shall include:

1. Date and time of the hazardous matter release; 2. Date and time Public Safety officials were notified (Maine State Police,

Androscoggin County Sheriff; Lewiston Fire Department, or the MEDEP); 3. Name and address of parties involved; 4. Exact location of the release; 5. Amount and type of hazardous matter released; 6. Complete description of circumstances causing the release; 7. Amount of hazardous matter recovered; 8. Actions taken to respond and contain the release; 9. Location and method of hazardous matter/debris disposal; 10. Name and address of any person, firm or corporation suffering damages due

to the release; 11. Known or anticipated health risks of release and any medical attention

needed for exposed persons; and 12. Procedures, method, & precautions instituted to prevent a similar occurrence

from recurring.

AR-1 HAZARDOUS MATERIALS INCIDENT rev 08/95

INITIAL NOTIFICATION \sara\AR1.lwp

Federal Law Requires Information in Shaded Areas

Received by:Notification: Date: Time: 17

THE FACILITY MUST CALL THESE FOUR NUMBERS IMMEDIATELY:!!!! CLOSEST LOCAL FIRE DEPARTMENT!!!! MAINE STATE POLICE 1-800-452-4664 for SERC and DEP Notification!!!! COUNTY SHERIFF's OFFICE (see reverse for telephone number) for Local

Emergency Coordinator notification!!!! NATIONAL RESPONSE CENTER 1-800-424-8802 Incident #

16

Description of Incident: 15

Health Effects/Emergency Care Instructions (if known) ! Injuries ! Fatalities

(for complete health effects and care information, see reference material available at County EOC)

14

Assistance Needed: ! Police ! Fire ! Ambulance ! HazMat Team ! Other:13

Weather Conditions: Temp: Wind Direction: MPH: 12

Released to: ! Soil ! Water ! Ocean ! Air ! Well ! Sewer ! Containment ! Other:11

Duration:Release: ! Completed ! Ongoing ! Confined10

! Fixed ! Mobile ! Portable ! Insulated ! Pressurized! Armorized ! Steel ! Glass

! Plastic ! Tank ! Box ! Barrel ! Pipe ! Other:

Capacity: ! Lbs ! Gal ! CuFt Container (check all that apply):9

Reportable Quantity: LbsQty Released: ! Lbs ! Gal ! CuFt

State Released: ! Solid ! Liquid ! Gas Physical State Stored: ! Solid ! Liquid ! Gas 8

CAS Number: ! ! ! ! ! !-! !-!Dot ID: ! ! ! ! Hazard Class: !

Trade Name:Substance: ! EHS7

Truck/Rail Car#Type of Incident: ! Fixed ! Transportation6

Call Back Number:Call Back Name:5

Number Calling From:Person Reporting:4

Location (street, route, town, county):3

Company Name:2

Time of Incident: ! AM ! PMDate of Incident:1

AR-1 GENERAL INFORMATION rev 08/95

This report is required for any release that goes beyond the facility boundary and is a release of areportable quantity of a CERCLA Hazardous or Extremely Hazardous Substance. All chemical spillsmust be reported to the Maine DEP.

A follow-up report is required within 14 days regarding actions taken to respond to and control therelease; the cause and events leading to the release; known or anticipated health risks, medicalattention needs of exposed persons; and measures taken to avoid re-occurrence. (Ref. SARA, TitleIII, sec. 304)

324-1111York County

1-800-432-7303Washington County

1-800-660-3398Waldo County

1-800-452-1933Somerset County

443-9711Sagadahoc County

1-800-432-7372Piscataquis County

942-7911Penobscot County

1-800-482-7433Oxford County

882-7332Lincoln County

594-5656Knox County

623-3591Kennebec County

778-2680Franklin County

667-7575Hancock County

774-1444Cumberland County

1-800-432-7842Aroostook County

784-3622Androscoggin County

LOCAL EMERGENCY COORDINATOR CONTACTS

1-800-424-9300CHEMTREC (for information)

1-800-424-8802NATIONAL RESPONSE CENTER

1-800-452-8735STATE EMERGENCY RESPONSE COMMISSION

1-800-452-4664MAINE STATE POLICE (will call DEP and SERC)

TELEPHONEORGANIZATIONREFERENCE EMERGENCY TELEPHONE NUMBERS

i BATES COLLEGE ICP: August 2000 Revision 1.0: December 2003 Revision 1.1: May 2004

TABLE OF CONTENTS

QUICK REFERENCE GUIDE....................................................................................................... QRG-1 FACILITY INFORMATION .................................................................................................................. VII REGULATORY REQUIREMENT CROSS REFERENCE TABLE..................................................... VIII RECORD OF CHANGES ..................................................................................................................... XI 1. PLAN OVERVIEW ...................................................................................................................... 1-1

1.1 Facility Description ......................................................................................................... 1-1 1.1.1 Site Description ............................................................................................. 1-1 1.1.2 Ownership Information and College Contact ................................................ 1-1 1.1.3 Facility Operations......................................................................................... 1-5 1.1.4 Purpose of This Plan ..................................................................................... 1-5

1.2 Laws And Regulations Satisfied By This Integrated Contingency Plan......................... 1-5 1.3 College Areas Covered By This Integrated Contingency Plan ...................................... 1-6

1.3.1 The Main Campus ......................................................................................... 1-6 1.3.2 The Bates Morse Mountain Conservation Area ............................................ 1-6 1.3.3 The Short Ridge Property.............................................................................. 1-6 1.3.4 The Boat House Property .............................................................................. 1-6

1.4 Promulgation Statement/Management Approval ........................................................... 1-7 1.5 Submission Of The Plan ................................................................................................ 1-7 1.6 Amendment Of The Plan................................................................................................ 1-8 1.7 Internal ICP Copies ........................................................................................................ 1-8 1.8 Engineer’s Certification .................................................................................................. 1-9

2. HAZARDOUS MATTER AND APPLICABLE REPORTABLE QUANTITIES ........................... 2-1 2.1 Bates’ Spill Reporting Policy for Hazardous Matter ....................................................... 2-1

3. STORAGE, CONTAINMENT, AND DIVERSIONARY STRUCTURES ..................................... 3-1 3.1 Bulk Chemical Storage................................................................................................... 3-1

3.1.1 Ammonia........................................................................................................ 3-1 3.1.2 Propane ......................................................................................................... 3-1 3.1.3 Laboratory Chemicals.................................................................................... 3-1 3.1.4 Boiler and Chiller Chemicals ......................................................................... 3-2 3.1.5 Pool Chemicals.............................................................................................. 3-2 3.1.6 Lead-Acid Batteries ....................................................................................... 3-2

3.2 Bulk Oil Storage Tanks .................................................................................................. 3-2 3.2.1 No. 2 Fuel Oil................................................................................................. 3-2 3.2.2 Diesel Fuel..................................................................................................... 3-3 3.2.3 Gasoline......................................................................................................... 3-4 3.2.4 Hydraulic Oil .................................................................................................. 3-4 3.2.5 Waste Oil ....................................................................................................... 3-4

3.3 General Spill Prevention Strategy And Training ............................................................ 3-4 4. INSPECTION AND PREVENTIVE MAINTENANCE PROCEDURES ....................................... 4-1

4.1 Storage Tank Inspection Procedures............................................................................. 4-1 4.1.1 Bulk Oil Tank Inspection Procedures ............................................................ 4-1

4.2 Daily Inspections Of Hazardous Waste Storage Areas ................................................. 4-2 4.3 Preventive Maintenance Procedures ............................................................................. 4-2

5. DISCHARGE DETECTION, EMERGENCY WARNING, AND COMMUNICATION DEVICES..................................................................................................................................... 5-1

5.1 Discharge Detection And Emergency Warning Systems............................................... 5-1 5.1.1 Underhill Arena.............................................................................................. 5-1 5.1.1.1 Ammonia Characteristics and Exposure Limits ........................................... 5-1 5.1.1.2 Ammonia Refrigeration System ................................................................... 5-3 5.1.1.3 Ammonia Alarms and Blue Lights................................................................ 5-3

ii BATES COLLEGE ICP: August 2000 Revision 1.0: December 2003 Revision 1.1: May 2004

5.1.1.3.1 Manning and CIMCO Detectors ............................................................... 5-4 5.1.1.3.2 Activation of 25 ppm Manning Detector.................................................... 5-4 5.1.1.3.3 Activation of 300 ppm CIMCO Detector ................................................... 5-4

5.2 Communications Systems.............................................................................................. 5-5 5.2.1 Telephones and Fax Machines ..................................................................... 5-5 5.2.2 Emergency Telephones................................................................................. 5-5 5.2.3 Radio Equipment ........................................................................................... 5-6 5.2.4 Pagers ........................................................................................................... 5-6

6. EMERGENCY RESPONSE AND PERSONNEL PROTECTION EQUIPMENT ........................ 6-1 6.1 Fire Prevention Equipment............................................................................................. 6-1 6.2 Personnel Protective Equipment (PPE) ......................................................................... 6-1 6.3 Medical Supplies ............................................................................................................ 6-1 6.4 Oil And Chemical Spill Cleanup Equipment................................................................... 6-1 6.5 Eye Wash Stations and Chemical Safety Showers ....................................................... 6-3 6.6 Aisle Space .................................................................................................................... 6-3

7. EMPLOYEE TRAINING PROGRAMS........................................................................................ 7-1 7.1 Hazard Communication Training ................................................................................... 7-1 7.2 Hazardous Material First Responder Awareness Training ............................................ 7-1

7.2.1 Hazardous Waste Compliance And Contingency Plan Implementation Training ..................................................................................................................... 7-1

7.3 Oil SPCC Training.......................................................................................................... 7-3 7.4 Fire Fighting Training ..................................................................................................... 7-3 7.5 Miscellaneous Training .................................................................................................. 7-3 7.6 Exercising and Evaluating This ICP............................................................................... 7-4

7.6.1 Evacuation Drill.............................................................................................. 7-4 7.6.2 Hazardous Materials Release Scenario........................................................ 7-4

8. AREAS IN NEED OF PROTECTION ......................................................................................... 8-6 8.1 Androscoggin River and Assorted Wildlife..................................................................... 8-6 8.2 Lake Andrews and Assorted Wildlife ............................................................................. 8-6 8.3 Jepson Brook and Assorted Wildlife .............................................................................. 8-6 8.4 Morse Mountain Conservation Area and the Atlantic Ocean......................................... 8-2 8.5 Meetinghouse Pond ....................................................................................................... 8-2 8.6 Wetlands ........................................................................................................................ 8-2 8.7 Residential Areas ........................................................................................................... 8-2 8.8 Schools........................................................................................................................... 8-2 8.9 Hospitals......................................................................................................................... 8-2 8.10 Nursing Homes .............................................................................................................. 8-2

9. EMERGENCY RESPONSE PERSONNEL, ROLES AND LINES OF AUTHORITY, AND QUALIFICATIONS OF ON-SITE EMERGENCY RESPONDERS ............................................. 9-1

9.1 Chain Of Command ....................................................................................................... 9-1 9.2 Emergency Operation Center ........................................................................................ 9-1 9.3 Patrol Center .................................................................................................................. 9-1 9.4 Staff Roles And Responsibilities .................................................................................... 9-1

9.4.1 Facility Emergency Coordinator .................................................................... 9-1 9.4.2 Incident Commander ..................................................................................... 9-3 9.4.3 Human Resources (HR) Director .................................................................. 9-3 9.4.4 Public Information Officer (PIO)..................................................................... 9-3 9.4.5 Regional Public Information Officers ............................................................. 9-3

10. PRE-EMERGENCY PLANNING WITH OUTSIDE AGENCIES; AND EMERGENCY MEDICAL AND HEALTH TREATMENT RESOURCES .......................................................... 10-1

10.1 Agreements With And Responsibilities Of Outside Responders ................................. 10-1 10.1.1 Lewiston Fire Department ........................................................................... 10-1 10.1.2 Lewiston Police Department........................................................................ 10-2 10.1.3 Medical and Ambulance Services ............................................................... 10-2 10.1.4 Cleanup and Emergency Response Contractors........................................ 10-2

iv BATES COLLEGE ICP: August 2000 Revision 1.0: December 2003 Revision 1.1: May 2004 supplemental

11. EMERGENCY RECOGNITION AND CHARACTERIZATION ................................................. 11-1 11.1 Emergency and Non-Emergency Incidents ................................................................. 11-1

11.1.1 Emergency Incident..................................................................................... 11-1 11.1.2 Non-emergency Incident ............................................................................. 11-1

11.2 Definitions of Emergency Incident Levels .................................................................... 11-2 11.2.1 Level I .......................................................................................................... 11-2 11.2.2 Level II ......................................................................................................... 11-2 11.2.3 Level III ........................................................................................................ 11-2

11.3 Characterizing Emergency Incident Levels.................................................................. 11-3 12. INTERNAL EMERGENCY NOTIFICATION PROCEDURES .................................................. 12-1

12.1 Incident Discovery and Alerting.................................................................................... 12-1 12.2 Emergency Notification of Employees, Students and Visitors ..................................... 12-1 12.3 Public Information Sector ............................................................................................. 12-2 12.4 Sample Emergency Message: ..................................................................................... 12-2 12.5 Notification of Next of Kin............................................................................................. 12-2 12.6 Incident Report ............................................................................................................. 12-2

13. EMERGENCY RESPONSE ...................................................................................................... 13-1 13.1 General Spill Response Procedures............................................................................ 13-1 13.2 Hazardous Material Spill Response............................................................................. 13-1

13.2.1 All Employees .............................................................................................. 13-1 13.2.2 Facility Emergency Coordinator .................................................................. 13-1 13.2.3 Outside Emergency Response Contractors................................................ 13-1 13.2.4 Response Procedures ................................................................................. 13-2 13.2.5 Medical ........................................................................................................ 13-2 13.2.6 Containment ................................................................................................ 13-2 13.2.7 Hazardous Matter Reportable Quantities .................................................... 13-2 13.2.8 Clean-Up...................................................................................................... 13-2 13.2.9 Decontamination.......................................................................................... 13-2 13.2.10 Notifications.............................................................................................. 13-3 13.2.11 Investigation And Critique ........................................................................ 13-3

13.3 Non-Hazardous Material Spill Response..................................................................... 13-3 13.4 Fire Emergency............................................................................................................ 13-3

14. EVACUATION ROUTES, SAFE DISTANCES, AND PLACES OF REFUGE......................... 14-1 14.1 Potential Causes For Evacuation................................................................................. 14-1 14.2 Evacuation Procedures ................................................................................................ 14-1 14.3 Evacuation Routes ....................................................................................................... 14-1 14.4 Internal Sheltering for Bates Employees, Students, and Visitors ................................ 14-1 14.5 Sheltering in Adverse Weather .................................................................................... 14-3 14.6 External Evacuation ..................................................................................................... 14-3

14.6.1 Protection in Place....................................................................................... 14-3 14.6.2 Sheltering Following Evacuation ................................................................. 14-3 14.6.3 Post Emergency Re-Entry ........................................................................... 14-3

15. SECURITY AND CONTROL .................................................................................................... 15-1 15.1 Routine Security Measures .......................................................................................... 15-1 15.2 Security Measures Implemented During Emergency Incidents................................... 15-1

15.2.1 Establishing Control Zones.......................................................................... 15-1 15.2.2 Hot Zone (Exclusion Zone).......................................................................... 15-1 15.2.3 Warm Zone (Contamination Reduction Zone) ............................................ 15-1 15.2.4 Cold Zone (Support Zone)........................................................................... 15-2 15.2.5 Identifying Control Zones............................................................................. 15-2 15.2.6 Securing Control .......................................................................................... 15-2

16. DECONTAMINATION PROCEDURES AND POLICES .......................................................... 16-1 17. NOTIFICATION PROCEDURES FOR FEDERAL, STATE AND LOCAL OFFICIALS........... 17-1

17.1 Immediate Oral Notifications For Ammonia Releases ................................................. 17-1

v BATES COLLEGE ICP: August 2000 Revision 1.0: December 2003 Revision 1.1: May 2004 supplemental

17.2 Immediate Oral Notifications For Hazardous Matter Releases ................................... 17-2 17.3 Written Notification For Ammonia and Hazardous Matter Releases ........................... 17-3 17.4 Immediate Oral Notifications For Oil Spills .................................................................. 17-3

17.4.1 Oil Releases to Water.................................................................................. 17-3 17.4.2 Oil Releases to Land ................................................................................... 17-5

17.5 Written Notification For Oil Spills.................................................................................. 17-5 17.6 Reporting Of Fatality Or Multiple Hospitalization Incidents .............................................. 17-6

18. INCIDENT TERMINATION, CRITIQUE AND FOLLOW-UP REPORT.................................... 18-1 18.1 Incident Termination Policy .......................................................................................... 18-1 18.2 Incident Termination Procedure................................................................................... 18-1

18.2.1 Debriefing Phase ......................................................................................... 18-1 18.2.2 Post Incident Analysis Phase ...................................................................... 18-2 18.2.3 Incident Critique and Follow-up Report ....................................................... 18-3

18.3 Disposal Procedures .................................................................................................... 18-4 19. HAZARD COMMUNICATION PLAN........................................................................................ 19-1

19.1 Compliance Statement................................................................................................. 19-1 19.2 Statement of Purpose .................................................................................................. 19-1 19.3 Program Review........................................................................................................... 19-1 19.4 Hazardous Chemical Lists ........................................................................................... 19-1 19.5 Material Safety Data Sheets (MSDS) .......................................................................... 19-2

19.5.1 Content ........................................................................................................ 19-2 19.5.2 Location ....................................................................................................... 19-2 19.5.3 MSDS Distribution ....................................................................................... 19-2 19.5.4 Trade Secret Information............................................................................. 19-4

19.6 Labels, Labeling, and Warnings................................................................................... 19-4 19.6.1 Unmarked Containers.................................................................................. 19-4 19.6.2 Container Labels ......................................................................................... 19-4

19.7 Training ........................................................................................................................ 19-5 19.7.1 Training Requirements ................................................................................ 19-5 19.7.2 Training Materials ........................................................................................ 19-5 19.7.3 Scope of Training ........................................................................................ 19-5

19.8 Outside Contractors ..................................................................................................... 19-6 19.9 Non-Routine Tasks ...................................................................................................... 19-6 19.10 Hazardous Chemical Determination ....................................................................... 19-6 19.11 Additional Information ............................................................................................. 19-6

20. OIL SPILL HISTORY ................................................................................................................ 20-1 21. TRANSPORTATION ROUTES FOR EXTREMELY HAZARDOUS SUBSTANCES .............. 21-1

21.1 Ammonia ...................................................................................................................... 21-1 22. INSURERS PROVIDING SUDDEN AND NON-SUDDEN ACCIDENTAL COVERAGE ......... 22-1

vi BATES COLLEGE ICP: August 2000 Revision 1.0: December 2003

LIST OF APPENDICES

APPENDIX A Acronyms .......................................................................................................... A-1 APPENDIX B Agreements With Outside Agencies For Emergency Response....................... B-1 APPENDIX C Fire Prevention Equipment ................................................................................ C-1 APPENDIX D Eye Wash Stations/Safety Showers .................................................................. D-1 APPENDIX E MSDS Index ...................................................................................................... E-1 APPENDIX F Evacuation Maps................................................................................................F-1 APPENDIX G Integrated Contingency Plan Distribution History..............................................G-1

LIST OF FIGURES

FIGURE 1-1 Site Location Map...............................................................................................1-2 FIGURE 1-2 Campus Layout ..................................................................................................1-3 FIGURE 1-3 Morse Mountain Conservation Area and Short Ridge Property .........................1-4 FIGURE 4-1 Hazardous Waste Satellite Accumulation Area Checklist ..................................4-3 FIGURE 4-2 90-Day Hazardous Waste Storage Area Checklist.............................................4-4 FIGURE 5-1 Emergency Telephone Map and List..................................................................5-6 FIGURE 7-1 Evacuation Drill Critique Questionnaire..............................................................7-4 FIGURE 12-1 Incident Report Form........................................................................................12-3 FIGURE 17-1 Follow-up Written Report..................................................................................17-5

LIST OF TABLES

TABLE 2-1 Reportable Quantities for Hazardous Substance Releases ...............................2-3 TABLE 3-1 Regulated Hazardous Substance List ................................................................3-4 TABLE 3-2 Bulk Oil Storage Tanks.......................................................................................3-8 TABLE 4-1 List of Satellite Accumulation Areas ...................................................................4-5 TABLE 10-1 Outside Emergency Response Agencies.........................................................10-3


xii BATES COLLEGE ICP: August 2000 Revision 1.0: December 2003 Revision 1.1: May 2004 Revision 1.2: March 2006

Facility Information

TOPIC INFORMATION

Facility Name Bates College

Mailing Address Lewiston, Maine, 04240

Facility Contact Environmental Health and Safety Coordinator

Phone Number (207) 786-8226

County Androscoggin

Latitude North 44 degrees, 06 minutes, 15 seconds

Longitude West 70 degrees, 11 minutes, 55 seconds

Facility Operations Undergraduate liberal arts college

Owner / Operator President and Trustees of Bates

Date of Last Revision March 2006

viii BATES COLLEGE ICP: August 2000

REGULATORY REQUIREMENT CROSS REFERENCE TABLE

APPLICABLE REGULATORY REQUIREMENTS

CHAPTER OF INTEGRATED

CONTINGENCY PLAN

Oil Spill Prevention Control and Countermeasure Plan 40 C.F.R. § 112

Containment and diversionary structures 112.7(c) Chapter 3 Secondary containment 112.7(e)(1) Chapter 3 Direction and rate of flow 112.7 (e) (1) Chapter 3 Storage tanks, testing and compatibility 112.7(e)(2) Chapters 3 and 4 Transfer operations 112.7(e)(3) Chapter 3 and Appendix E Inspections and record keeping 112.7(e)(8) Chapter 4 Security 112.7(e)(9) Chapter 15

Training and spill prevention procedures 112.7(e)(10)

Chapters 3 and 7

Engineer’s certification 112.3(d) Chapter 1 Amendments 112.5 Chapter 1

Hazardous Waste Contingency Plan 40 C.F.R. § 264, Subparts C & D

Promulgation statement 265.51 Chapter 1 Arrangements with outside emergency response entities 265.37 & .52

Chapter 10

Emergency coordinators 265.52(d), .55 Chapter 9 Emergency equipment 265.32 & .52(e) Chapter 6 Evacuation plan 265.52(f) Chapter 14 Amendments 265.54 Chapter 1 Emergency response procedures 265.56 Chapter 3 Release reporting 265.56(d) & (i-j) Chapters 11 and 17 Training 265.16 Chapter 7 Alarms 265.32 - .34, .52(e) Chapter 5 Maine Facility Emergency Response Plans 37-B M.R.S.A. § 795

Mutual Aid Agreements 795(1)(H) Chapter 10 Training and Testing Programs 795(1)(C) Chapter 7 Response Equipment and Protective Clothing 795(1)(D)

Chapter 6

Emergency Coordinator and Alternates 795(1)(A) Chapter 9 Notification 795(1)(E) Chapters 12 and 17 Facility and Community Evacuation 795(1)(E) Chapter 14 Emergency Warning Systems 795(1)(B) Chapter 5 Emergency Health Treatment Procedures 795(1)(D) & (F)

Chapter 13

Transportation Routes and Methods for Extremely Hazardous Substances 795(1)(F)

Chapter 21

Insurers 795(1)(G) Chapter 22

ix BATES COLLEGE ICP: August 2000

REGULATORY REQUIREMENT CROSS REFERENCE TABLE (Cont.)



CONTINGENCY PLAN

Maine Hazardous Matter Spill Prevention Control and Clean-up (SPCC) Plan

38 M.R.S.A. § 1318-C

Mutual Aid Agreements 1318-C(1)(O) Chapter 10 Employee Training Programs 1318-C(1)(E) Chapter 7 General Response and Protocols by Substance Class 1318-C(1)(L)

Chapter 13

Emergency Response Equipment List 1318-C(1)(D) Chapter 6 Emergency Coordinators and On-site Employee Responders 1318-C(1)(H)

Chapter 9

Evacuation Procedures and Assembly Points 1318-C(1)(1)

Chapter 14

Discharge Detection Devices and Emergency Warning Systems 1318-C(1)(G)

Chapter 5

Notification Procedures 1318-C(1)(J) & (K) Chapter 11 and 17 Amendments of Plan 1318-C(3) Chapter 1 Containment and Diversionary Equipment 1318-C(1)(B)

Chapter 3

Inspection, Maintenance and Testing Procedures for Storage and Containment Areas 1318-C(1)(C)

Chapter 4

Promulgation Statement 1318-C(1)(P) Chapter 1 Submission of Plan 1318-C(2) Chapter 1 Hazardous Matter and Substances Covered 1318-(1)(A)

Chapter 2

On-site Containment, Treatment, and Removal Plans

Chapter 3

Record-keeping Process for Implementation of the Plan 1318-C(1)(N)

Chapter 1

OSHA Emergency Response Plan 29 C.F.R. § 1910.120(q)

Pre-emergency planning and coordination with outside parties .120(q)(2)(i)

Chapter 10

Personnel roles, lines of authority .120(q)(2)(ii) Chapter 9 Training .120(q)(2)(ii) Chapter 7 Communication .120(q)(2)(ii) Chapters 5 Emergency recognition and prevention .120(q)(2)(iii) Chapters 4 and 11 Evacuation routes, safe distances and places of refuge .120(q)(2)(iv) & (vi)

Chapter 14

Site Security and Control .120(q)(2)(v) Chapter 15 Decontamination .120(q)(2)(vii) Chapter 16 Medical treatment and first aid .120(q)(2)(viii) Chapters 6 and 11 Emergency alerting and response procedures .120(q)(2)(ix)

Chapters 5, 12 and 13

x BATES COLLEGE ICP: August 2000

REGULATORY REQUIREMENT CROSS REFERENCE TABLE (Cont.)



CONTINGENCY PLAN

OSHA Emergency Response Plan (Cont.) 29 C.F.R. § 1910.120(q)

Critique of response and follow-up .120(q)(x) Chapter 16 Personal protective equipment and emergency equipment 120(q)(2)(xi)

Chapter 6

Emergency response procedures (q)(3) Chapter 13 OSHA Hazard Communications Plan 29 C.F.R. § 1910.1200

Employee Information and Training 1200 (h) Chapters 7 and 19

xi BATES COLLEGE ICP: August 2000 Revision 1.0: December 2003 Revision 1.1: May 2004 supplemental

Record of Changes The following changes were made by St.Germain & Associates, Inc. (St.Germain) at the request of Bates College. St.Germain reviewed and updated only the portions of the ICP that pertain to the SPCC Plan for petroleum and the discharge detection & emergency warning systems for the ammonia refrigeration system in the Underhill Arena.

DATE REVISION No. DESCRIPTION OF CHANGE (S) PAGE No.

December 2003 1.0 Table of Contents, List of Appendices and Facility Information-revised to reflect updated information

i-vi

December 2003 1.0 NEW SECTION to include Record of Changes x, xi

December 2003 1.0 Section 1.1.3, 2nd paragraph – add text related to above ground storage tanks in green house.

1-5

December 2003 1.0 Section 1.2, 2nd paragraph – delete text related capacity exceeding 660 gallons in one tank

1-5

December 2003 1.0 Section 1.3.3, 1st paragraph – revise text to indicate tank’s capacity is 240 gallons and located outside the building

1-6

December 2003 1.0 Section 1.5 – updated ICP external distribution list 1-7

December 2003 1.0 Section 1.6, 4th paragraph – revise text to indicate review period change from 3 years to 5 years

1-8

December 2003 1.0 Section 1.8 – revise text to indicate ICP prepared by Woodard & Curran and the oil SPCC provisions of the ICP were updated by St.Germain; the ICP is also certified by Scott D. Collins of St.Germain

1-9

December 2003 1.0 Section 3.1.1 – changed ammonia capacity of refrigeration system from 750 to 600 pounds

3-1

December 2003 1.0 Section 3.2 – revise text to indicate that most of the ASTs now do have secondary containment

3-2

December 2003 1.0 Section 3.2.1, 2nd paragraph – revise text to indicate that most of the ASTs now do have secondary containment

3-2

December 2003 1.0 Section 3.2.2 – revise text to include additional ASTs that contain diesel fuel

3-2

December 2003 1.0 Section 3.2.4 – NEW SECTION to include ASTs that contain hydraulic oil

3-3

December 2003 1.0 Section 3.2.5 – NEW SECTION to include ASTs that contain waste oil

3-3

December 2003 1.0 Section 3.3, Table 3-1 – changed ammonia storage from 750 to 600 pounds

3-4

xii BATES COLLEGE ICP: August 2000 Revision 1.0: December 2003 Revision 1.1: May 2004 supplemental

Record of Changes (Cont.)


December 2003 1.0 Table 3-2 – update table to include additional ASTs, revised tank volumes (as necessary), and current information related to “secondary containment” and “means to prevent spill”

3-6 to 3-12

December 2003 1.0 Section 4.1.1, 1st paragraph – revise text to change inspection frequency from regular to monthly

4-1

December 2003 1.0 Section 4.3 – revise section to include periodic integrity testing of ASTs, valves and piping and integrity testing when material repairs are done

4-2

December 2003 1.0 Section 4.2, Table 4-1 – updated SAA locations 4-5, 4-6

December 2003 1.0 Section 5.1 – updated Section with new emergency procedures for Underhill Arena

5-1 to 5-4

December 2003 1.0 Section 10 – replaced Clean Harbors Environmental Services with Guerin Associates, LLC

10-1

December 2003 1.0 Section 10.1.4 and Table 10-1 - replaced Clean Harbors Environmental Services with Guerin Associates, LLC

10-2, 10-3

December 2003 1.0 Section 17.4 – revise text to reflect revision to SPCC rules (40 CFR, Part 112.4)

17-3

May 2004 1.1 Cover page, changed date and revision number No number

May 2004 1.1 Added Quick Reference Guide QRG-1

to QRG-6

May 2004 1.1 Added Hazardous Materials Incident Notification Form AR-1

No number

May 2004 1.1 Table of Contents – changed format i-iv

May 2004 1.1 Facility Information – updated last revision date vi

May 2004 1.1 Record of Changes – revised to reflect recent revisions and changed table format

x-xiii

May 2004 1.1 Section 1.2 – changed format 1-6

May 2004 1.1 Section 2.1 – revised spill reporting policy 2-1, 2-2

May 2004 1.1 Section 2.1– revised Table 2-1 2-3

May 2004 1.1 Section 3. – updated storage information 3-1

May 2004 1.1 Section 3.1 – updated storage information 3-1

xiii BATES COLLEGE ICP: August 2000 Revision 1.0: December 2003 Revision 1.1: May 2004 supplemental


DATE REVISION No. DESCRIPTION OF CHANGE (S) PAGE No. May 2004 1.1 Section 3.1.2 – updated storage information 3-1 May 2004 1.1 Section 3.1.3 – updated storage information 3-1 May 2004 1.1 Section 3.1.5 – updated storage information 3-2, 3-3 May 2004 1.1 Section 3.2 – revised Table 3-1 3-4 to 3-7 May 2004 1.1 Section 3.2 – revised page numbers Table 3-2 3-8 to 3-14 May 2004 1.1 Section 4.1 – changed format 4-1, 4-2 May 2004 1.1 Section 4.2, Table 4-1 – changed footer to reflect prior

revision 1.0, updated Table 4-5, 4-6

May 2004 1.1 Section 5.2 – changed footer to reflect prior revision 1.0. 5-4 May 2004 1.1 Section 6.4 – replaced “hazardous waste storage area”

with satellite accumulation area 6-2

May 2004 1.1 Section 7.2.1 – replaced DEP with MEDEP 7-1 to 7-3 May 2004 1.1 Section 7.6.1 – reformatted Figure 7-1 7-4 May 2004 1.1 Section 9.1 – updated title information, added second

sentence 9-1

May 2004 1.1 Section 9.2 – updated title information 9-1

May 2004 1.1 Section 9.4.1 – updated title information and list of Facility Emergency Coordinators

9-1 to 9-3

May 2004 1.1 Section 10.1 – changed format 10-1

May 2004 1.1 Section 10.1, Table 10-1 – updated contact numbers 10-3

May 2004 1.1 Section 11.1.1 – added text to next to last sentence 11-1

May 2004 1.1 Section 11.1.2 – added last paragraph 11-2

May 2004 1.1 Section 11.2.1 – updated FEC title 11-2, 11-3

May 2004 1.1 Section 12.2.1 – deleted section describing Emergency Response Team

12-1

May 2004 1.1 Section 12.3 – in the last sentence replaced EOC staff with PIO and IC

12-1

May 2004 1.1 Section 13.1 – added text to bullets # 8, 9, 11 13-1

May 2004 1.1 Section 13.2.1 – deleted text in last sentence 13-1

May 2004 1.1 Section 13.2.2 – deleted text at end of first sentence in last paragraph

13-1

xiv BATES COLLEGE ICP: August 2000 Revision 1.0: December 2003 Revision 1.1: May 2004 supplemental


DATE REVISION No. DESCRIPTION OF CHANGE (S) PAGE No. May 2004 1.1 Section 13.2.4 – deleted Emergency Response Team and

replaced with FEC and maintenance personnel 13-2

May 2004 1.1 Section 13.2.6 – changed text in first sentence 13-2 May 2004 1.1 Section 13.3 – updated title 13-3 May 2004 1.1 Section 14.2 – updated title 14-1 May 2004 1.1 Section 14.4 – added item # 6 14-1 May 2004 1.1 Section 15.2.1 – deleted text in first sentence 15-1 May 2004 1.1 Section 15.2.2 – revised text in first two sentences 15-1 May 2004 1.1 Section 15.2.3 – changed text in last sentence 15-1 May 2004 1.1 Section 15.2.4 – added text in next to last sentence 15-2 May 2004 1.1 Section 15.2.5 – change “response” to “responding” 15-2 May 2004 1.1 Section 16. – replaced text in Section 16 and deleted

Sections 16.1, 16.2, 16.3 and 16.4 16-1

May 2004 1.1 Section 17. – updated spill notification information 17-1 May 2004 1.1 Section 17.1 – added new section on oral notification for

ammonia, renumbered subsequent sections 17-1

May 2004 1.1 Section 17.2 – revised written spill notification procedure 17-2 May 2004 1.1 Section 17.4.1 – added information to oral spill reporting

procedure 17-3

May 2004 1.1 Section 17.4.2 – changed “in quantities equal to or greater than 10 gallons” to “any quantity”

17-4

May 2004 1.1 Section 17.5 – added sixty to second paragraph 17-5 May 2004 1.1 Section 18.2.3 – changed “EOC” to “FEC”, added text to

sentence in second #2 item. 18-2

May 2004 1.1 Section 18.3 – changed response team to responding personnel in first paragraph, deleted emergency response time in second paragraph

18-3

May 2004 1.1 Section 19.1 – in the second paragraph, deleted the hyphen in the word “penalized”

19-1

May 2004 1.1 Section 19.4 – changed format 19-1 May 2004 1.1 Section 19.5 – changed “three years” to “one year” in

fourth sentence 19-2

May 2004 1.1 Appendix G – Updated Integrated Contingency Plan Distribution History

Appendix G

BATES COLLEGE ICP: August 2000 xv Revision 1.0: December 2003 Revision 1.1: May 2004 supplemental Revision 1.2: March 2006



March 2006 1.2 Change in Revision Number and Date Cover Page

March 2006 1.2 Changes in Emergency Coordinators QRG-1, 9-2, 9-3

March 2006 1.2 Change in Telephone Number xii, 1-1

March 2006 1.2 Addition of changes to record of changes xv

March 2006 1.2 Appendix G – Updated Integrated Contingency Plan Distribution History

Appendix G

March 2006 1.2 Change Guerin Associates, LLC to Environmental Projects, Inc.

QRG-2, 1-7, 5-3, 10-1 to 10-3

1-1 BATES COLLEGE ICP: August 2000 Revision 1.2: March 2006

1. PLAN OVERVIEW

1.1 FACILITY DESCRIPTION 1.1.1 Site Description Bates College (Bates) is an undergraduate liberal arts college located in Lewiston, Maine (see Figure 1-1). Approximately 1,700 students are enrolled in the Bachelor of Arts program at Bates. The 109-acre campus has over 110 buildings that are organized around a central quadrangle and Lake Andrews (see Figure 1-2). The college is located on the edge of a commercial area and is surrounded by residences, two nursing homes (Russell Park Manor and D’Youville Pavilion Marcotte), Lewiston Middle School and St. Mary’s Regional Medical Center. Some of the residences adjoining the main campus are owned and operated by Bates as student housing. Bates also owns the following off-campus properties which are included in this Integrated Contingency Plan (ICP):

1. The 574 acre Bates Morse Mountain Conservation Area on Small Point in Phippsburg, Maine on the Atlantic Ocean (see Figure 1-3);

2. The 80 acre Short Ridge property on Small Point in Phippsburg, Maine with facilities for laboratories and student lodging (see Figure 1-3); and

3. The Boat House property on the Androscoggin River in Greene, Maine.

Bates also owns several other residential and commercial properties in Lewiston that are leased to third parties and are not included in this ICP.

Bates is located approximately one mile from the Androscoggin River which flows through downtown Lewiston and Auburn. The campus topography is generally level with one notable exception- Mount David. Storm water from roof drains and parking lots in the main campus flows into either the municipal storm sewer system or Lake Andrews. Potable water is supplied by the Lewiston Water District and wastewater is discharged to the Lewiston Auburn Water Pollution Control Authority (LAWPCA). The Short Ridge property is supplied with drinking water from an on-site well and wastewater is discharged to a septic system on-site. The Morse Mountain Conservation Area and Boat House property are not supplied with drinking water and do not have septic systems.

1.1.2 Ownership Information and College Contact Bates is owned by the President and Trustees of Bates College. Emergency Response falls under the jurisdiction of Security and Campus Safety. The phone number for Security and Campus Safety is (207) 786-6254. The Officer-in-Charge will make all appropriate contacts in an emergency. The phone number for College Information Services is (207) 786-6255. The phone number for Environmental Health and Safety (EH&S) is (207) 786-8226.

1-5 BATES COLLEGE ICP: August 2000 Revision 1.0: December 2003

1.1.3 Facility Operations The facilities at Bates include: administrative and academic buildings (including Carnegie Science Hall and Dana Chemistry Hall each with research and instruction labs); the Olin Arts Center with painting, pottery, printmaking, and photography studios; athletic fields; two gymnasiums; a swimming pool; and an ice rink. Students are housed in dormitories and several residences adjoining the main campus. Bates also operates several grounds and maintenance shops, a steam plant, a student health center and a dining hall.

The majority of the main campus is served by a central steam plant in the Cutten Maintenance Center which has three boilers fired by No. 2 fuel oil from four 8,000 gallon above ground oil tanks. An underground oil line from the central steam plant feeds two standby boilers in Merrill Gym which also have the capability to burn natural gas. Village Building No #2 (Rzasa Hall) has three boilers (gas and oil capability) servicing the four dormitories in the village complex (Benjamin Mays Center, Moody House, Rzasa Hall, and Village Building No #3 also known as Hopkins Hall). Pettengill Hall has a generator with a dedicated diesel tank that provides emergency power to Pettingill Hall, Lane Hall and Dana Chemistry Hall. In addition, Smith Hall, Parker Hall and Roger Williams Hall have No. 2 fuel oil-fired boilers and above ground oil tanks which are only used in the summer when the central steam plant is shut down. The green house near Cutten Maintenance Center is heated by a No. 2 fuel oil fired boiler fed from two above ground storage tanks. All of the residential buildings adjoining the main campus have No. 2 fuel oil fired boilers with above ground oil tanks in each building.

1.1.4 Purpose of This Plan This plan describes how Bates handles emergencies associated with fires, injuries, and releases and spills of hazardous chemicals, hazardous and extremely hazardous substances, hazardous wastes, hazardous matter, and petroleum products (collectively referred to as "hazardous material"). Specifically, it describes:

1. The steps Bates takes to prevent hazardous material “emergency incidents”; 2. The emergency response actions Bates employs to minimize or eliminate injuries to

human health and the environment resulting from “emergency and non-emergency incidents” (defined in Chapter 11);

3. The remedial and corrective actions Bates implements after a hazardous material “emergency incident” to reduce or eliminate the possibility of such incidents reoccurring in the future; and

4. How Bates complies with a number of state and federal environmental and employee safety laws and rules.

1.2 LAWS AND REGULATIONS SATISFIED BY THIS INTEGRATED CONTINGENCY PLAN Because Bates: (1) stores oil in bulk in aboveground tanks; (2) uses hazardous and extremely hazardous chemicals; (3) allows designated, trained employees to respond to some hazardous material emergency incidents; (4) generates hazardous waste; and (5) stores certain chemicals in bulk, it must comply with several different state and federal environmental planning laws and regulations. These legal requirements are identified below.

The U.S. Environmental Protection Agency (EPA) has promulgated regulations that require Bates to adopt an Oil Spill Prevention Control and Countermeasure Plan (Oil SPCC Plan) because it stores oil in aboveground storage tanks with total capacity exceeding 1,320 gallons. The federal Occupational Safety and Health Administration (OSHA) has promulgated regulations which require Bates to adopt a Hazard Communication Plan because Bates has employees which may be exposed to hazardous chemicals under normal conditions of use or in a foreseeable emergency. 29 C.F.R. § 1910.1200. OSHA also has issued regulations which require Bates to adopt an Emergency Response Plan because the college allows designated and trained personnel to assist in “emergency response” activities. 29 C.F.R. § 1910.120(q).

1-6 BATES COLLEGE ICP: August 2000 Revision 1.0: December 2003 Revision 1.1: May 2004

Maine law requires Bates to prepare a Facility Emergency Response Plan because it stores an extremely hazardous substance (ammonia) above the applicable threshold planning quantity. 37-B M.R.S.A. § 795. Bates is a large quantity generator (LQG) of hazardous waste, and accordingly, is required by Maine Department of Environmental Protection (MEDEP) regulations to comply with hazardous waste contingency planning rules. 851 MEDEP Regs. § 8(B)(5) (incorporating by reference EPA hazardous waste regulations 40 C.F.R. §§ 264.51-264.56). In addition, Maine law allows facilities to take advantage of reduced reporting requirements (e.g. reportable quantities) for hazardous matter releases, if they adopt a Hazardous Matter Spill Prevention Control and Cleanup Plan which addresses the criteria listed in 38 M.R.S.A. § 1318-C(1).

Because many of the laws cited above require the adoption of plans that contain similar requirements, and federal agencies have identified the one-plan approach as the “federally preferred method” for satisfying emergency response planning obligations, this Integrated Contingency Plan (ICP) has been adopted to cover all of the requirements cited above. 61 Fed. Reg. 28642, June 5, 1996.

Each Chapter of this ICP identifies the federal and state laws and regulations it satisfies. A Regulatory Requirements Cross Reference Table, appearing prior to Chapter 1, identifies applicable regulatory requirements and the ICP Chapter(s) that satisfies them.

1.3 COLLEGE AREAS COVERED BY THIS INTEGRATED CONTINGENCY PLAN 1.3.1 The Main Campus As described above, the main college campus encompasses a 109-acre area with over 110 buildings organized around a central quadrangle and Lake Andrews. See Figure 1-2.

1.3.2 The Bates Morse Mountain Conservation Area The Bates Morse Mountain Conservation Area is a 574-acre parcel of undeveloped property on the Atlantic Ocean approximately 40 miles from campus. See Figure 1-3. The preserve includes woods, granite ledges, and a trail leading to Small Point beach- one of the last remaining undeveloped barrier beaches on the Atlantic coast. The preserve is open to the public and is used by the Bates science departments as a field resource. Except for a small guardhouse at the entrance to the area off Route 216, there are no structures in the preserve. There are, however, a couple of residential “in-holdings” owned by the St. John family which donated the preserve to the college. Vehicle access within the preserve is restricted.

1.3.3 The Short Ridge Property The 80-acre Short Ridge property is located off Route 209 in Phippsburg, Maine adjacent to the Morse Mountain Conservation Area. See Figure 1-3. A laboratory building and two story residential structure for lodging students while conducting fieldwork is located on the property. A boiler is located in the basement. The boiler is fed No. 2 fuel oil stored in a 240-gallon above ground storage tank located outside the building. Drinking water is supplied by a well located on-site. Wastewater is discharged to a septic system.

1.3.4 The Boat House Property The Boat House property is located in Greene, Maine on the Androscoggin River approximately 10 miles from campus. The property includes a garage that is used to store rowing sculls and other equipment for the Bates crew teams. Two temporary metal storage sheds are located on the property. Small amounts of paints and solvents are stored on-site. Gasoline is also stored on-site in five-gallon containers to fuel motorboats owned by Bates. The property is not supplied with drinking water and there is no septic system on-site.

BATES COLLEGE ICP: August 2000 1-7 Revision 1.0: December 2003 Revision 1.2: March 2006

1.4 PROMULGATION STATEMENT/MANAGEMENT APPROVAL Bates College is committed to conducting its operations in a safe and environmentally responsible manner. Precautionary measures, including the adoption of this ICP, have been taken to minimize the potential occurrence of incidents that could result in emergencies.

The Bates campus is maintained and operated to minimize the possibility of an explosion and any unplanned, sudden, or non-sudden release of hazardous material to air, soil, surface water or groundwater. This ICP is also designed to minimize hazards to human health and the environment potentially caused by fires, explosions, bomb threats, and any unplanned release of hazardous material to air, soil, surface water or groundwater at or from Bates. See 40 C.F.R. §§ 264.31 and .51.

The provisions of this ICP will be carried out immediately whenever there is a fire, explosion, or release or spill of hazardous material at or from Bates; or a medical emergency that could threaten human health or the environment. 40 C.F.R. § 264.51(b).

This ICP contains guidelines to assist operating, maintenance and emergency response personnel in determining specific courses of action and responsibilities under foreseeable hazardous material events, fires, and medical emergencies. Appropriate emergency response by all involved include:

1. Prompt response to injuries to human health and the environment; 2. Minimization of property damage and threats to the community; and 3. The prompt and safe resumption of college operations.

The President and Trustees of Bates College fully support the adoption and implementation of this plan.

1.5 SUBMISSION OF THE PLAN A copy of this ICP was mailed to the following outside entities listed below. See 40 C.F.R. § 264.53; 38 M.R.S.A. § 1318-C(2); and M.R.S.A. § 795(1). For a more detailed listing, see Appendix G, Integrated Contingency Plan Distribution History.

Maine Dept. of Environmental Protection Bureau of Remediation & Waste ManagementState House Station #17 Augusta, Maine 04333

Maine Emergency Management Agency State House Station #72; Augusta, Maine 04333

Maine Dept. of Environmental Protection Southern Maine Regional Office 312 Canco Road Portland, Maine 04103

Central Maine Medical Center 300 Main Street; Lewiston, Maine 04240

Lewiston Fire Department 2 College Street; Lewiston, Maine 04240

Environmental Projects, Inc. 155 F Lewiston Road; Gray, ME 04039

Lewiston Police Department 171 Park Street; Lewiston, Maine 04240

Miller Refrigeration Company 93 Lewiston Road; Gray, Maine 04039

United Ambulance Service 192 Russell Street; Lewiston, Maine 04240

Unified Emergency Management Agency 2 College St.; Lewiston, Maine 04243-7166

Saint Mary’s Regional Medical Center Campus Avenue; Lewiston, Maine 04240

1-8 BATES COLLEGE ICP: August 2000 Revision 1.0: December 2003

1.6 AMENDMENT OF THE PLAN This ICP is intended to be an integral part of Bates’ operations. To increase its effectiveness, it will be reviewed and amended by Bates personnel and management whenever:

1. It fails in an emergency; 2. Bates changes in its operations or maintenance in a manner likely to impact the Plan’s

effectiveness; 3. Some other circumstance significantly increases the potential for fires, explosions, or

releases of hazardous materials or changes the response necessary in an emergency; 4. Annual exercises, or drills suggest amendment is necessary; 5. The emergency coordinators change or emergency equipment list changes significantly;

or 6. An environmental regulator with jurisdiction over Bates deems a change to be

necessary.

See 40 C.F.R. § 264.54 and 38 M.R.S.A. § 1318-C(3).

In addition, it is Bates policy to review and evaluate this ICP annually from the date of its original adoption. If a review suggests this ICP should be amended, it will be as soon as practicable, but always within six months. Whenever this ICP is amended, all plan recipients will be provided with the changes to insert into their controlled copies and the changes are recorded on the "Record of Changes" sheet at the front of this ICP. Bates will complete a review and evaluation of the oil SPCC provisions of this ICP at least every five years. A professional engineer must certify only technical amendments to the oil SPCC provisions of this ICP. Bates will amend this plan within six months of any review that establishes steps that can significantly reduce the likelihood of a spill event from Bates. See 40 C.F.R. § 112.5(b).

1.7 INTERNAL ICP COPIES Controlled copies of this ICP are kept in the following locations at Bates: (1) the EH&S Office (215 College Street, Human Resources); (2) Cutten Maintenance Center (147 Russell Street); (3) Security and Campus Safety (245 College Street); (4) College Relations (141 Nicholas Street); and (5) the Vice President of Financial Affairs’ Office (Lane Hall). When amendments are necessary, copies of the amendments will be included in all campus copies and sent to all outside plan recipients listed in Section 1.5 above.

2-1 BATES COLLEGE ICP: August 2000 Revision 1.1: May 2004

2. HAZARDOUS MATTER AND APPLICABLE REPORTABLE QUANTITIES

2.1 BATES’ SPILL REPORTING POLICY FOR HAZARDOUS MATTER This section identifies hazardous matter, which includes hazardous waste, and defines Bates’ spill reporting policy for hazardous matter.

The MEDEP defines hazardous matter (see Chapter 800 of the MEDEP Regulations, herein referred to as Chapter 800) as the list of chemicals identified by Section 311 of the Clean Water Act (see 40 CFR Part 116). The MEDEP extended the definition of hazardous matter to include hazardous waste (see Chapter 800(4)(B)). Bates has incorporated a Spill Prevention Control and Cleanup Plan into this plan in order to qualify for reduced spill reporting requirements as defined in Chapter 800. The reduced reporting requirements allow Bates to only report releases of hazardous matter that exceed the reportable quantity (RQ) or are spilled outside the scope of the Spill Prevention Control and Cleanup Plan. Table 2-1 lists hazardous matter stored on campus that have the potential to exceed the RQ. Ammonia, stored in the refrigeration system within the Compressor Room (159) and the Cooling Tower Room above (221) of the Ice Arena, is stored in quantities (600 lbs.) that exceed the RQ (100 lbs.). It is not listed in this table because it cannot be fully contained if released and, therefore, does not qualify for the reduced reporting requirements. Table 3-1 includes hazardous materials stored on campus in bulk quantities (i.e., 5 gallons or greater). This table also identifies which of these hazardous materials are classified as hazardous matter. With the exception of ammonia, only hazardous matter listed in these two tables qualify for the reduced reporting requirements specified in Chapter 800.

Bates will report a release of hazardous matter (listed in tables 2-1 and 3-1) when:

1. the quantity of hazardous matter exceeds the reportable quantity (RQ), or

2. hazardous matter is spilled outside of a building or in a drain leading to the ground or sewer.

Table 2-1 identifies the quantities (in gallons and pounds) of hazardous matter that would have to be released in order to trigger the hazardous matter spill reporting requirements. With the exception of ammonia, all other hazardous matter listed in this plan are stored in quantities below the RQs.

Bates reports releases, leaks, discharges, and spills (collectively referred to as “releases”) of hazardous matter to the environment in a quantity equal to or exceeding an applicable RQ in any 24-hour period, as specified in 40 C.F.R. §§ 302.4, 302.5, and 302.6(b)(1), or if the release spreads beyond the area covered by this plan. The area covered by the plan includes all areas inside buildings except for releases to the outside or to floor drains 38 M.R.S.A. § 1318-B(1).1

The RQs for the hazardous matter listed in Table 2-1, were determined in accordance with 40 C.F.R. §§ 302.4, 302.5, 302.6, 355 Appendix A as incorporated by 38 M.R.S.A. § 1318-B(1). Specifically:

Releases of mixtures or solutions of hazardous matter (including hazardous waste) are subject to the following notification requirements:

1. If the quantity of all the hazardous matter of the mixture or solution is known, notification is required where an RQ2 of any hazardous matter is released; or

2. If the quantity of one or more of the hazardous matter of the mixture or solution is unknown, notification is required where the total amount of the mixture or solution released exceeds the RQ for the hazardous matter with the lowest applicable RQ.

As soon as Bates has knowledge that there has been a release to the environment that equals or exceeds an applicable RQ in any 24-hour period, it immediately reports the release to all appropriate agencies. See 40 C.F.R. § 302.6(a); 38 M.R.S.A. § 1318-B; and Chapter 17. Bates


defines immediately to mean within one hour of becoming aware of the exceedance, unless reporting within this time frame would compromise the response effort. Under this circumstance, Bates will report as soon as practicable.

All releases of hazardous matter (including hazardous waste) not identified in this plan and ammonia requires immediate reporting to the appropriate parties (see Chapter 17). Releases of all other hazardous chemicals will be immediately reported to the Environmental Health & Safety Department (EH&S Department), who will determine if spill reporting is required and make the necessary notifications. 1For the purposes of the ICP, the college will report if a release equals or exceeds the RQ adopted under current federal regulations.

2RQs are listed in the Tables found at 40 C.F.R. § 302.4 and 40 C.F.R part 355 Appendix A.


Table 2-1 Reportable Quantities for

Hazardous Matter Releases at Bates College

Product Name (Hazardous Matter)

Discharge Requiring

Spill Reporting

(gals)

Discharge Requiring

Spill Reporting

(lbs)

Specific Gravity

Constituents CAS #

RQ (lbs)

Formaldehyde Preservative (Formaldehyde37% solution) 29 100 1.1 50-00-0 100

Formalin (4% Formaldehyde) 272 100 1.1 50-00-0 100 Formula 12L (27% Sodium Nitrite) 32 100 1.35 7632-00-0 100 Calcium Hypochlorite Tablets (Calcium hypochlorite 80%)

NA

10 NA

7778-54-3

10

Pulsar Plus Shock (Calcium hypochlorite 90%) NA 10 NA

7778-54-3

10

Austin A-1 Bleach Commercial Disinfectant Sanitizer (Sodium Hypochlorite 5%) NA 100 NA 7681-52-9 100

Chloroform 0.8 10 1.48 67-66-3 10

D001 Ignitable Hazardous Waste 15 100 0.79 Various 1001

D002 Corrosive Hazardous Waste 12 100 1.0 Various 1001 D003 Reactive Hazardous Waste 15 100 0.8 Various 1001

D004-D043 Toxicity Hazardous Waste 12 Variable 1.0 Various Various1

F003 Listed Hazardous Waste 15 100 0.79 Various 1001

F005 Listed Hazardous Waste 15 100 0.79 Various 1001

1 This RQ pertains to hazardous waste where the quantity of individual constituents within the waste may not be fully known. For known quantity of constituents, the RQ is referenced in 40 CFR 302.


3. STORAGE, CONTAINMENT, AND DIVERSIONARY STRUCTURES This Chapter identifies and describes the bulk (e.g., 20 liters or greater) hazardous material storage and hazardous matter that qualifies for the reduced reporting requirement. It also lists petroleum storage tanks, their design, related secondary containment structures, piping, transfer locations, and interior and exterior drainage. With regard to petroleum storage, this Chapter identifies the most likely causes of spills, predicted spill pathways and probable direction, estimated maximum spill quantities, rates of flow, and satisfies many of the requirements of 38 M.R.S.A. § 1318-C(1)(B); and 40 C.F.R. §§ 112.7(b) and (c).

Bates stores hazardous and non-hazardous materials in tanks, 55-gallon drums and smaller containers throughout the campus. Generally, these tanks and storage containers are contained in dikes and/or are located in buildings or paved areas that will prevent a release from entering the outside environment (collectively referred to as “secondary containment”). Bates considers a tank to have secondary containment if the dike or building it is located within is capable of holding at least 110% of the contents.

3.1 BULK CHEMICAL STORAGE The following discussion focuses on those hazardous materials that are stored and used in bulk at Bates and therefore may pose the greatest potential for release. Note that Bates stores and uses hazardous materials in lab size quantities that are not discussed.

In general, the spill potential at bulk chemical storage locations is minor. There are basic safeguards in place for prevention and containment of hazardous material spills (described in Chapter 4). A list of bulk hazardous chemicals present at Bates is provided in Table 3-1. Spill prevention measures for the bulk hazardous chemicals used at the college are described below.

3.1.1 Ammonia Ammonia, an extremely hazardous substance, is used for refrigeration at the Underhill Arena ice-hockey stadium. The ammonia is stored within a pressure rated contained refrigeration system located in the Compressor Room (159) and the Cooling Tower Room above (221). The system contains approximately 600 pounds of ammonia and is charged once a year by an outside vendor. Except for what is in the refrigeration system, no ammonia is stored on campus. Ammonia cannot be fully contained if a release were to occur, therefore, ammonia does not qualify for the reduced reporting requirement.

3.1.2 Propane Bates has four 45-pound propane tanks which are located in the various locations throughout the campus (see Table 3-1). These propane tanks are used to operate the zamboni and the forklift. The propane tanks are refilled and/or replaced by an outside vendor.

3.1.3 Laboratory Chemicals Laboratory chemicals are stored in bulk at the following locations: 1) Room 522 in Carnegie Sciences Hall (which houses the Biology, Geology, Physics, Astronomy and Environmental Studies Departments); and 2) Room 129 in Dana Chemistry Hall. Table 3-1 lists the lab chemicals that are stored in bulk quantities.

A portion of Room 522 in Carnegie Sciences Hall and a self-contained section of Room 129 in Dana Chemistry Hall serve as 90-day hazardous waste storage and accumulation areas. Room 522 has a floor drain that is connected to a 250-gallon drum in the basement of the building. A portable eye wash station, spill kits, first aid kits, a fire extinguisher and a phone are located adjacent to Room 522. Immediately outside of Room 129 are a safety shower and a fire extinguisher for reactive metals in Room 131.


3.1.4 Boiler and Chiller Chemicals Boiler and chiller chemicals are stored in bulk within the Boiler Room and the adjacent room in Cutten Maintenance Center. Boiler and chiller chemicals are also stored in bulk in the Compressor Room in Underhill Arena, the Pettengill Hall Boiler Room, and the Chase Hall Commons Mechanical room.

3.1.5 Pool Chemicals Calcium hypochlorite and sodium hypochlorite briquettes are delivered to the Merrill Gym pool in five-gallon containers and stored in a room adjacent to the pool.

3.1.6 Lead-Acid Batteries Lead Acid batteries are ubiquitous on College property. No particular concentration exists. Most are sealed units not serviceable by college personnel. Most exist in form of emergency power for light, alarm systems, computer and phone system back up.

3.2 BULK OIL STORAGE TANKS Bates stores petroleum products in aboveground storage tanks (ASTs). All ASTs at the Main Campus are located in buildings within restricted and locked areas. The majority of the ASTs are located within concrete enclosures capable of containing potential spills or leaks. Bates continues to install secondary containment structures around ASTs which do not have secondary containment. These improvements will be completed by January 31, 2004. Table 3-2 identifies each tank, type of oil, storage capacity, type of containment, material of construction, predicted spill pathway and direction, and methods to control spills and prevent releases. The majority of the fuel oil ASTs have overfill alarms. The ASTs with feed lines to boilers are mostly equipped with fusible links. The rate of flow of a potential spill from any of the tanks would depend on several factors (e.g. size of the leak and liquid head above the leak) and is difficult to determine accurately until all these factors are known. The tanks are inspected and maintained on a regular basis, as described in Chapter 4.

3.2.1 No. 2 Fuel Oil No. 2 fuel oil is stored in four 8,000 gallons ASTs in the Cutten Maintenance Center. The oil fuels the boilers in the steam plant and in Merrill Gym. The tanks are connected to the boilers by underground piping which is equipped with secondary containment and leak detection (double walled piping with electronic in-line leak detectors). The tanks are filled on a daily basis during the school year by an outside vendor. The ASTs are equipped with a high-level audible overfill alarm system located within the boiler room. The tanks are located within two separate concrete containment rooms which drain to a below ground sealed vault capable of holding 110% of the volume of all four tanks and the diesel oil ASTs described in the next section below.

Several buildings at Bates have their own boilers and No. 2 fuel oil ASTs. These tanks are typically located in basements with restricted and locked access. The majority of these AST are located within concrete block containment structures in accordance with 40 C.F.R § 112.7(e)(2). Bates continues to install impervious secondary containment structures for the ASTs without any.

3.2.2 Diesel Fuel A 275 gallon diesel fuel AST used to fuel grounds maintenance vehicles is located within the below ground spill containment vault. A 330 gallon diesel fuel AST used to run the steam plant boilers on an emergency basis is located within one of the concrete containment rooms housing

3-4 BATES COLLEGE ICP: August 2000 Revision 1.0: December 2003 Revision 1.1: May 2004 supplemental

the 8,000 gallon No. 2 fuel oil AST. A 30 gallon diesel fuell AST used to store “24 hours” of fuel for a generator is located in the Cutten Maintenance Center. A 400 gallon double-wall diesel fuel AST used to fuel a generator is located in Pettengill Hall. A 150 gallon diesel fuel AST used to fuel a generator is located in Benjamin Mays Center.

3.2.3 Gasoline Gasoline used to fuel grounds maintenance vehicles is stored in five-gallon containers located within a locked metal flammable storage cabinet in the Cutten Maintenance Center. The cabinet stores up to eight five-gallon containers which are filled off-site by Bates personnel.

3.2.4 Hydraulic Oil All the elevators on the Main Campus contain hydraulic oil reservoirs ranging in capacity from 25 to 160 gallons.

3.2.5 Waste Oil Waste oil is collected in a 55 gallon drum located in the Cutten Maintenance Center. The waste oil drum is located on a plastic spill containment pallet.

3.3 GENERAL SPILL PREVENTION STRATEGY AND TRAINING The primary method of spill management at Bates is to prevent spills in the first place. Prevention of spills has been emphasized through the proper design of containment systems, the training of personnel, and regular inspections (see Chapter 4).

All new employees and all contractors go through an orientation program which includes a session on college environmental programs and spill reporting procedures. During this program, spill prevention policies are stressed. All college personnel involved with the use of oil or chemicals are trained to report oil and chemical leakage from equipment to the EH&S Department so that early corrective action can be initiated. In addition, employees are trained to contain spills they are likely to discover using appropriate methods and equipment. Containment will only be attempted when it can be done without risk. Bates personnel will only attempt to contain spills until emergency response personnel with specialized response training respond to the site.

Personnel involved in the unloading, storage and use of oil and chemical products are trained in the proper methods to handle, contain and report spills to the EH&S Department. Maintenance personnel are trained to watch for any unusual conditions which may precede the loss of materials from equipment or systems.


Table 3-1. Hazardous Materials List

Product/ Chemical1

Qty Container Description

Location Total Storage

Means of Secondary

ContainmentAmmonia 1 Refrigeration

equipment Inside Compressor

Room within Underhill Arena

600 lbs Liquid phase within room,

no containment for gaseous

phase

Propane 3 45 lb. cylinders

Underhill Arena 45 lbs None

Propane 1 45 lb. cylinder

Zamboni Room in Underhill Arena

45 lbs None


Cutten Maintenance Center

45lbs None


Basement of Philosophy & Religion

Dept. at 73-75 Campus Avenue

80 lbs None

Formalin (4% Formaldehyde

(HM) solution)

2 20 liter container

Carnegie Sciences, Room 527

40 liters Inside Building

Formaldehyde ((HM) 37% solution)

2 20 liter container



Acetone 1 20 liter container



Xylene (HM) 1 20 liter container



Ethyl Alcohol 2 20 liter container



2-Propanol 1 20 liter container



Acetone 1 55 gallon drum

Dana Chemistry Hall, Room 129

55 gallons Inside Building

Ethyl Alcohol 1 55 gallon drum




Table 3-1. Hazardous Materials List (Cont.)

Product/ Chemical1


Location Total storage

Means of secondary

containment

Methanol 1 20 liter container



Chloroform (HM) 4 1 liter container



Mercury 3 6lbs container


18 lbs Inside Building

Hydrogen Peroxide Solid

4 5 lb box Dana Chemistry Hall, Room 123

20 lbs Inside Building Spill

Pallets

Hydrogen Peroxide (20%

solution)

4 15 gallon drum

Merrill Gym 60 gallons Spill Pallets

Sulfuric Acid (HM)

Cases 1 liter containers



Hydrochloric Acid (HM)


Dana Chemistry Hall Room 129


Nitric Acid (HM) Cases 1 liter containers



Ammonium Hydroxide (HM)




Formula 12L (27% Sodium

Nitrite)

1 30 gallon drum

Boiler Room in Merrill Gym

30 gallons Spill Pallets

Super Flo-Kon NP (70% Sodium Hydroxide, 5%

Potassium Hydroxide)

2 15 gallon drum



Hydrogen Peroxide (8 to

20%)

2 15 gallon drum



Flo-Det (8% Glycol Ether)

2 15 gallon drum





Product/ Chemical1



Means of secondary

containment

Soft Buto Liquid (20% Phosphoric

Acid)

2 15 gallon drum



Formula 435 (Cyclohexylamine)

1 55 gallon drum

Adjacent Room by Boiler Room in Cutten Maintenance Center

55 gallons Inside Floor Containment


Nitrite)

1 5 gallon container



Formula 250-SG (Sodium

Glyconate)




Formula 1156 (Sodium

Hydroxide)

1 55 gallon drum


55 gallons Spill Pallet


Hydroxide)

1 55 gallon drum




Hydroxide)

1 30 gallon drum

Compressor Room in Underhill Arena


Formula 310 (15%

Glutaraldhyde)




Formula 31A (4.5% Disodium-ethylenebisdithiio

Carbamate)





Nitrite)


Chiller Room in Chase Hall Commons

10 gallons Inside Containment

Drum

CW-4325 (Potassium

Hydroxide and Phosphoric Acid)

1 55 gallon drum

Pettingill Hall 55 gallons Inside Building



Product/ Chemical1



Means of secondary

containment

Plusar Plus Dry Chlorinator (75%

Calcium Hypochlorite)

9 5 gallon container (50 lbs)

Merrill Gym Swimming Pool


Sodium Hypochlorite




Chlorinator Neutralizer

(Sodium Thiosulfate)




1Chemicals followed by the letters “HM” are classified as Hazardous Matter


TABLE 3-2. BULK OIL STORAGE TANKS

Tank Size

(gallons)

Substance Qty. Location Total Storage (gallons)

Secondary Containment? Material of Construction

Means to Prevent Spill

Direction of Flow of Potential Spill Recommendations

yes/no description

8000 No. 2 Fuel Oil 4 Cutten Maintenance

Center

32,000 yes Spill containment vault under the boiler Room –65,000 gals.

Steel SW High level audible overfill alarm

system in boiler room

Into the spill containment vault. Inspect and test high level alarms.

330 Diesel 1 Cutten Maintenance

Center

330 yes Spill containment vault under the

Boiler Room – 65 gals.

Steel SW Audible vent alarm

Into the spill containment vault.


Center

275 yes Spill containment vault under the

Boiler Room – 65 gals.


Into the spill containment vault.

400 Diesel 1 Pettengill Hall 400 yes Double wall tank– 512 gals.

Steel DW Audible vent alarm

Inside outer tank. Provide spill mat for catch basin located within 3 feet of

fill pipe.

330 No. 2 Fuel Oil 2 Village #2 (Rzasa Hall)

660 yes Concrete block containment dike on concrete floor

– 800 gals.

Steel SW Fusible link and audible vent

alarm

Into the spill containment dike.

275 No. 2 Fuel Oil 2 Smith Hall 550 yes Concrete block containment dike on concrete floor

– 275 gals.


alarm

Into the spill containment dike. Replace or repair leaking tank valve.

330 No. 2 Fuel Oil 2 Parker Hall 660 yes Concrete block containment dike on concrete floor

– 450 gals.


alarm


275 No. 2 Fuel Oil 2 Roger Williams Hall


– 600 gals.


alarm

Into the spill containment dike. Remove water from within containment dike and seal

joint between block and floor with a water stop.


Center

30 no Inside building Steel SW Direct reading product level

gauge

Inside Room


Tank Size

(gallons)





yes/no description

55 Waste Oil 1 Cutten Mainenace

Center

55 yes Plastic spill pallet Steel SW N/A Into spill containment pallet

275 No. 2 Fuel Oil 2 111 Bardwell Street,

EnvironmenalStudies


– 475 gals.


alarm


275 No. 2 Fuel Oil 2 11 Campus Avenue,

Millken House


– 285 gals.


Into the spill containment dike. Repair or replace tank legs or replace tanks, and install

fusible links.

275 No. 2 Fuel Oil 2 13 Campus Avenue, Whittier House


– 340 gals.


alarm


275 No. 2 Fuel Oil 2 21 Campus Avenue, Lindholm

House


– 350 gals.


alarm

Into the spill containment dike. Seal hole in floor near wall within containment dike.


Health Center


– 380 gals.


alarm

Into the spill containment dike. Remove water from within containment dike and repair

cracks in floor.

275 No. 2 Fuel Oil 2 45 Campus Avenue, Political Science


– 460 gals.


alarm


275 No. 2 Fuel Oil 2 53 Campus Avenue, Writing

Workshop

550 no Steel SW Fusible link and audible vent

alarm

To sump drain, which discharges to the sewer.

Seal hole in floor beneath tanks and construct a 2 inch high berm around perimeter of sump or seal sump if not

needed.

275 No. 2 Fuel Oil 2 63 Campus Avenue, Multi

Cultural Center


– 360 gals.


alarm



Tank Size

(gallons)





yes/no description


Alumni Center


– 340 gals.


alarm


275 No. 2 Fuel Oil 2 73 Campus Center,

Philosophy & Religion


– 300 gals.


Into the spill containment dike. Repair fusible link.

275 No. 2 Fuel Oil 2 239 College Street, Clason

House


– 350 gals.


alarm


330 No. 2 Fuel Oil 2 215 College Street,

Personnel/HR


– 415 gals.


alarm


275 No. 2 Fuel Oil 2 226 College Street, Hayes

House


– 415 gals.


alarm


275 No. 2 Fuel Oil 2 220 College Street, Payroll Department


– 415 gals.


Into the spill containment dike. Repair tank that is weeping, and install fusible link(s).

275 No. 2 Fuel Oil 2 227 College Street, Nash Buschman

House


– 440 gals.


alarm

Into the spill containment dike. Seal crack in floor within containment dike.


Parsons House


– 845 gals.


alarm

Into the spill containment dike. Seal hole in concrete block wall.

330 No. 2 Fuel Oil 2 240 College Street, Small

House


– 610 gals.


alarm



Tank Size

(gallons)





yes/no description

275 No. 2 Fuel Oil 2 241 College Street, Turner

House


– 410 gals.


alarm


275 No. 2 Fuel Oil 2 250 College Street, Mitchell House


– 350 gals.


alarm



President’s House

550 yes Inside building’s basement – 700

gals.


alarm

Inside basement.

275 No. 2 Fuel Oil 2 16 Frye Street, Chase

House


– 550 gals.


alarm

Into the spill containment dike. Seal joint between conrete block wall and concrete floor. Remove debris from within

containment dike.

275 No. 2 Fuel Oil 2 17 Frye Street, Webb

House

550 yes Inside room – 4,000 gals.


alarm

Inside room.

275 No. 2 Fuel Oil 2 19 Frye Street,

Moulton House


– 380 gals.


alarm


330 No. 2 Fuel Oil 2 24 Frye Street, Pierce

House


– 410 gals.


alarm


275 No. 2 Fuel Oil 2 27 Frye Street,

Hacker House


– 360 gals.


alarm


275 No. 2 Fuel Oil 2 28 Frye Street, Wilson

House


– 350 gals.


alarm



Tank Size

(gallons)





yes/no description

330 No. 2 Fuel Oil 2 29 Frye Street, Frye Street Union


– 625 gals.


alarm

Into the spill containment dike. Seal hole in floor/wall within containment dike.

275 No. 2 Fuel Oil 2 31 Frye Street, Career

Services


– 600 gals.


alarm

Into the spill containment dike. Remove water from within containment dike.

275 No. 2 Fuel Oil 2 32 Frye Street, Ronj

Coffee House


– 425 gals.


alarm

Into the spill containment dike. Seal cracks in floor within containment dike.

275 No. 2 Fuel Oil 2 36 Frye Street, Frye

House


– 575 gals.


alarm


275 No. 2 Fuel Oil 1 141 Nichols Street, College

Relations


– 185 gals.


alarm


275 No. 2 Fuel Oil 1 145 Nichols St., College Relations

275 no Steel SW Audible vent alarm

Inside building. Complete construction of containment dike and install

fusible link.

275 No. 2 Fuel Oil 2 110 Russell Street,

Computer Services

550 no Steel SW Fusible link and audible vent

alarm

Inside building. Construct containment dike around tank.

275 No. 2 Fuel Oil 1 143 Wood Street, Holmes House


– 160 gals.


alarm


275 No. 2 Fuel Oil 2 145 Wood Street, Howard House


– 290 gals.


alarm



Tank Size

(gallons)





yes/no description

275 No. 2 Fuel Oil 2 148 Wood Street,

Herrick House


– 330 gals.


alarm


275 No. 2 Fuel Oil 1 151 Wood Street, Davis

House


– 240 gals.


alarm

Into the spill containment dike. Remove water from within containment dike; seal joint

between block wall and floor, and install fusible links.


Stillman House


– 240 gals.


Into the spill containment dike. Install fusible link.

330 No. 2 Fuel Oil 2 161 Wood Street, Dean of College


– 420 gals.


alarm


275 No. 2 Fuel Oil 2 142 Wood Street, Wood

House


– 510 gals.


alarm

Into the spill containment dike. Seal cracks and holes in floor within containment dike.


Canham House


– 160 gals.


alarm

Into the spill containment dike. Remove water from within containment dike; seal all joints between block walls

and concrete floor.

275 No. 2 Fuel Oil 2 Green House next to Cutten Maintenance

Center


– 600 gals.


alarm

Into the spill containment dike. Remove debris from within containment dike.

240 No. 2 Fuel Oil 1 Short Ridge Property


Flow over land to Meeting House Pond. Provide secondary containment for tank.

150 Diesel 1 Benjamin Mays Center


Inside building. Provide secondary containment for tank.

162 Hydraulic oil 1 Pettengill Hall 250 no Steel SW None Inside building.

38 Hydraulic oil 1 Wentworth Adams Hall

200 no Steel SW None Inside building.


Tank Size

(gallons)





yes/no description

23 Hydraulic oil 1 John Bertram Hall

200 no Steel SW None Inside building. Seal gap in floor.

120 Hydraulic oil 1 Carnegie Science Hall

(First Floor)

250 no Steel SW None Inside building. Seal gap in wall.

62 Hydraulic oil 1 Carnegie Science Hall

(Basement)


84 Hydraulic oil 1 Chase Hall 150 no Steel SW None Inside building.

68 Hydraulic oil 1 Coram Library 200 no Steel SW None Inside building.

89 Hydraulic oil 1 Dana Chemistry

Hall


? Hydraulic oil 1 Chase Hall, Dinning

Commons


62 Hydraulic oil 1 Hathorn Hall 200 no Steel SW None Inside building. Seal gap between pipe and opening in wall.

64 Hydraulic oil 1 Ladd Library 200 no Steel SW None Inside building.

75 Hydraulic oil 1 Lane Hall 200 no Steel SW None Inside building. Seal gap in floor.

53 Hydraulic oil 1 Merrill Gym 200 no Steel SW None Inside building.

45 Hydraulic oil 1 Muskie Archives


66 Hydraulic oil 1 Olin Arts Center


90 Hydraulic oil 1 Parker Hall 250 no Steel SW None Inside building.

83 Hydraulic oil 1 Cutten Maintenance

Center


80 Hydraulic oil 1 Rand Hall 150 no Steel SW None Inside building.


Tank Size

(gallons)





yes/no description

52 Hydraulic oil 1 Underhill Arena


69 Hydraulic oil 1 Village #1 (Moody Hall)


69 Hydraulic oil 1 Village #2 (Rzasa Hall)


62 Hydraulic oil 1 Village #3 (Hopkins Hall)



4. INSPECTION AND PREVENTIVE MAINTENANCE PROCEDURES Bates implements a comprehensive inspection and preventive maintenance program on its containment systems, storage structures, and associated equipment. This Section describes these procedures and Bates’ record keeping practices in accordance with 38 M.R.S.A. § 1318-C(1)(C); 40 C.F.R. § 112.7(e)(8); 29 C.F.R. § 1910.120(q)(2)(iii) and; 851 MEDEP Regs. § 13(D).

4.1 STORAGE TANK INSPECTION PROCEDURES As discussed in Section 3, Bates stores oil in aboveground storage tanks. To reduce the potential of oil releases from occurring and to minimize the impact of releases that do occur, Bates conducts periodic inspections of its containment structures (e.g., containment dikes) and associated equipment (e.g., tank seams, rivets, gaskets, bolts, pumps, flanges, expansion joints and seals); performs regular preventive and corrective maintenance on its processes; takes regular inventories of bulk petroleum; and inspects stored hazardous waste. A description of Bates’ inspection and maintenance procedures is provided below. All inspection and testing records are kept by Physical Plant for at least one year.

4.1.1 Bulk Oil Tank Inspection Procedures As noted above, most of the ASTs are located either inside buildings in covered secondary containment structures or are equipped with secondary containment structures. The tanks, associated piping and containment systems are inspected on a monthly basis for the following:

1. Tanks: • drip marks • discoloration of tanks • evidence of leaked material • corrosion • damaged or worn bolts • cracks

2. Tank Piping:

• locked drain valve • evidence of leaked stored material • discoloration • cracks • corrosion • bowing of pipe between supports • damaged bolts or gaskets • signs of seepage of stored material on valves or seals

3. Secondary Containment:

• cracks • discoloration • evidence of leaked stored material • corrosion • valve conditions • oily residue

Records of these inspections are maintained for at least three years by the Physical Plant. See 40 C.F.R. § 112.7(e)(8).


4.2 DAILY INSPECTIONS OF HAZARDOUS WASTE STORAGE AREAS Bates maintains three “90 day” hazardous waste storage areas which are located in: 1) Carnegie Science Hall, Room 522; 2) Dana Chemistry Hall, Room 129; and 3) the locked storage shed adjacent to the Cutten Maintenance Center. In addition Bates accumulates hazardous waste in the satellite accumulation areas identified on Table 4-1. Bates inspects the three hazardous waste storage and accumulation areas on all regular business days when waste is stored to ensure compliance with 851 MEDEP Regs. § 8(B)(5). See checklists on Figures 4-1 and 4-2. Inspections are maintained in a logbook for at least one year by the responsible department.

Bates also maintains two universal waste storage areas. One is for the central accumulation of mercury-containing lamps (fluorescent lamps and high intensity lamps) and batteries located in the locked storage shed adjacent to the hazardous waste storage shed. The other is for the accumulation of cathode ray tubes stored in a rolloff outside the Information Services (IS) Department located on 110 Russell Street. Bates inspects both universal waste storage areas weekly in accordance with the Maine MEDEP Universal Waste Rules.

4.3 PREVENTIVE MAINTENANCE PROCEDURES Bates routinely inspects and tests ASTs, valves and piping for integrity, and replaces equipment as part of its preventive maintenance program. Integrity testing includes visual inspection with another testing technique such as hydrostatic testing, radio-graphic testing, ultrasonic testing, or other system of non-destructive shell testing. If an inspection shows that continuation of an operation or practice is likely to result in an imminent release, prompt action will be taken. Examples of imminent release indicators include, but are not limited to, leaking valves, pumps, and pipe joints; malfunctioning relief devices; and inadequate gauging.

If an inspection shows that an operation or practice is not an imminent threat to cause a release, but is malfunctioning and could lead to a release if not remedied, appropriate repairs/action are completed as soon as practicable. Examples of probable release causes include, but are not limited to, damaged dikes and external coating deficiencies. Bates will test ASTs for integrity when material repairs are done.

Bates ensures that all piping systems are free of leakage and structurally sound. Damaged, worn, or leaking pipe sections are repaired or replaced upon detection.

4-3 BATES COLLEGE ICP: August 2000

Bates College

FIGURE 4-1. HAZARDOUS WASTE SATELLITE ACCUMULATION AREA CHECKLIST

Mon Tue Wed Thur Fri Sat Sun

Date:

Is each container labeled "HAZARDOUS WASTE"?

Are all containers tightly closed except when hazardous waste is being added or removed?

Is hazardous waste accumulated in compatible Department of Transportation (DOT) containers?

Are hazardous waste containers in good condition (e.g., not rusting, bulging, dented, or leaking)?

Is waste stored upon an impervious surface (at least 4" thick) constructed to prevent spillage from leaving the area, or is the waste stored in a building that would contain any spillage?

Are incompatible hazardous wastes accumulated separately?

Once a container in a satellite accumulation area is full, is it labeled with the accumulation start date and moved to the hazardous waste storage area within 72 hours?

Is no more than 55 gallons of each type of hazardous waste present at all accumulation points in the facility?

Are accumulation containers located near the operator generating the hazardous waste?

Do all containers have a maximum capacity of 55-gallons or less?

Inspected by (must be initialed)

Y= Yes N= No SAA Room Number:

Inspector Name (print): Inspector Signature:




Bates College

FIGURE 4-2. 90-DAY HAZARDOUS WASTE STORAGE AREA CHECKLIST

Mon. Tue. Wed. Thur. Fri. Sat. Sun. Date:

Inspector Time of Inspection Is the "90-DAY" accumulation start date clearly marked and visible on each container?

Is each container labeled "HAZARDOUS WASTE"?

Is each container free of rust, bulges, dents, and leaks?

Is each container tightly closed except when hazardous waste is being added or removed?

Is each drum shipped off site within 90 days from the accumulation start date?

Is each hazardous waste stored in a compatible DOT container?

Are incompatible hazardous wastes separated?

Are ignitable and reactive hazardous wastes stored at least 50 feet from the facility's property line?

Are hazardous waste containers with a capacity of 10 gallons or more stacked in rows equal to or less than 4 wide and 2 high?

Are there at least 36 inches of aisle space between container rows?

Are containers stored on impervious surface Are “Danger—Unauthorized personnel Keep Out” and “No Smoking” signs posted?

Does the storage area’s secondary containment exceed 20% of the total capacity of all containers and 110% of the capacity of the largest container?

Is the emergency communication device in good working order?

Prior to transport, is each container with a capacity of 110 gallons or less labeled: “HAZARDOUS WASTE—Federal Law Prohibits Improper Disposal. If found, contact the nearest police, public safety authority, the EPA or Maine MEDEP at 1-800-482-0777 or Bates College at 1-207-786-6143?





Table 4-1. List of Satellite Accumulation Areas

Building Room Location in Room

Carnegie Science Hall 534 inside hood Carnegie Science Hall 524 inside hood Carnegie Science Hall 521 inside hood Carnegie Science Hall 514a inside hood Carnegie Science Hall 512 inside hood Carnegie Science Hall 445 inside hood Carnegie Science Hall 444 inside hood Carnegie Science Hall 431 inside hood Carnegie Science Hall 430 inside hood Carnegie Science Hall 425a inside hood Carnegie Science Hall 424 inside hood Carnegie Science Hall 417 inside hood Carnegie Science Hall 404 inside hood Carnegie Science Hall 401 inside hood Carnegie Science Hall 344 inside hood Carnegie Science Hall 314 inside hood Carnegie Science Hall 312 inside hood Carnegie Science Hall 307 inside hood Carnegie Science Hall 306 inside hood Carnegie Science Hall 214a inside hood Carnegie Science Hall 208 inside hood Carnegie Science Hall 206 inside hood Carnegie Science Hall 144 inside hood Carnegie Science Hall 143 inside hood Carnegie Science Hall B22 inside hood Carnegie Science Hall B12 inside hood Carnegie Science Hall B13 inside hood Carnegie Science Hall B10 inside hood Carnegie Science Hall B8 inside hood Dana Chemistry Hall 104 inside hood Dana Chemistry Hall 106/107 inside hood Dana Chemistry Hall 116 inside hood Dana Chemistry Hall 132 inside hood Dana Chemistry Hall 139 on floor Dana Chemistry Hall 205 inside hood Dana Chemistry Hall 207 inside hood Dana Chemistry Hall 212 inside hood Dana Chemistry Hall 302 inside hood


Table 4-1. List of Satellite Accumulation Areas (Cont.)

Dana Chemistry Hall 304 inside hood Dana Chemistry Hall 306 inside hood Dana Chemistry Hall 312 inside hood Dana Chemistry Hall 316 inside hood Dana Chemistry Hall 318 inside hood Dana Chemistry Hall 319 inside hood Dana Chemistry Hall 321 on floor Olin Arts Center 131DR on floor Olin Arts Center 132 on floor Olin Arts Center 134 on floor Olin Arts Center 135 on floor Olin Arts Center 136 on floor Olin Arts Center 137 on floor Olin Arts Center 139 on floor Olin Arts Center 142 on floor Olin Arts Center 253 on floor Olin Arts Center 255 on floor Olin Arts Center 257 on floor Olin Arts Center 321 on floor Lane Hall Print Shop inside cabinet by

press Lane Hall Print Shop inside cabinet by

press Cutten Maintenance Center

Plumbing Shop

on floor

Cutten Maintenance Center

Garage on floor

BATES COLLEGE ICP: August 2000 5-3 Revision 1.0: December 2003 Revision 1.2: March 2006

response personnel may access the building and Compressor Room in an emergency. Departments with keys to the Compressor Room include Facilities, Security (including Emergency Coordinators), EH&S and the janitorial staff that services the arena. Prior to entering the Compressor Room, the employee will first notify the Dispatcher at the Security Department that they will be working in the Compressor Room for an estimated amount of time. They will again notify the Dispatcher upon leaving the Compressor Room. A sign describing this procedure will be posted on the outside of the Compressor Room. A wind sock is located outside the front entrance to the Arena. This will assist the Emergency Coordinator in directing the evacuation of occupants to a safe assembly area.

5.1.1.3.1 Manning and CIMCO Detectors Inside the Compressor Room are two ammonia detectors, the Manning and CIMCO detectors. The Manning detector will be activated when ammonia concentrations in the Compressor Room reach 25 ppm. The CIMCO detector is a backup sensor which will be activated when the concentration reaches 300 ppm or higher.

5.1.1.3.2 Activation of 25 ppm Manning Detector When the Manning detector measures a concentration of 25 ppm or more in the Compressor Room, it will activate the alarm and exhaust fan in the Compressor Room. The detector will generate a phone call to the Dispatcher of the Security Department who will immediately notify Miller Refrigeration Company and the Facilities Department. Miller Refrigeration Company will immediately send a qualified service technician to the Arena to investigate the leak. The Security Department will send an employee (Emergency Coordinator) to the Arena to monitor the concentration level of the Compressor Room from the lobby of Merrill Gymnasium by reading the digital readout gauge. The Dispatcher of the Security Department will notify the Emergency Coordinator if anyone is in the Compressor Room. If someone is present in the Compressor Room and is unable to leave the room, the Security Department will immediately notify the Lewiston Fire Department, United Ambulance and Environmental Projects, Inc. If someone is present in the Compressor Room and the alarm is activated, without placing themselves in harm’s way, they will immediately vacate the room, lock the door, notify the Security Dispatcher and proceed to the lobby of Merrill Gymnasium and notify the Emergency Coordinator that he has vacated the Compressor Room. If no one is in the Compressor Room, the Emergency Coordinator will continue to monitor the ammonia levels in Merrill Gymnasium and maintain radio contact with the Miller Refrigeration Company technician while he is repairing the system. The Emergency Coordinator will keep the technician inform of the ammonia concentration levels in the Compressor Room while he is working on the system. The Emergency Coordinator will not enter the Compressor Room if the ammonia concentration within the room is greater than 35 ppm. If the concentration within the Compressor Room equals or exceeds 300 ppm, the ammonia alarm will automatically be activated (see below). If the ammonia alarm is activated, the Emergency Coordinator will proceed to the lobby of the Arena and assist in the evacuation.

5.1.1.3.3 Activation of 300 ppm CIMCO Detector The CIMCO detector will activate the exhaust fan and alarm in the Compressor Room and will automatically energize the fire and ammonia alarms within the Arena when ammonia levels reach a concentration of 300 ppm or greater. This also serves as a back up alarm should the 25 ppm Manning detector fail to operate properly. The detector will activate the blue flashing lights and alarms in the Arena and send a signal directly to the Lewiston-Auburn 911 Dispatcher who will notify the Lewiston Fire Department. Simultaneously, the Lewiston Fire Department Radio Alarm 6227M2 will transfer a signal to Underhill Arena, which will alert the building occupants of possible danger. Activation of the flashing blue lights in the Arena indicates the presence of an ammonia leak in the Compressor Room and a tape-recorded message will be announced over the loud speakers within the Arena announcing an immediate evacuation of


6. EMERGENCY RESPONSE AND PERSONNEL PROTECTION EQUIPMENT This section identifies Bates’ fire prevention equipment; personnel protection equipment (PPE); hazardous material and oil spill cleanup equipment; and describes the inspection and maintenance schedule for this equipment in accordance with 38 M.R.S.A. § 1318-C(1)(D); 37-B M.R.S.A. § 795(D); 40 C.F.R. § 264.33; and 29 C.F.R. § 1910.120, Appendix A. It also describes Bates’ water supply and the manner in which aisle space is maintained in accordance with 40 C.F.R. §§ 264.32(b)-(d), .33-.35 and .52(e).

6.1 FIRE PREVENTION EQUIPMENT As described above in section 5.1, the fire alarm systems in the majority of the buildings on campus are tied into the Lewiston-Auburn 911 Dispatcher who will notify the Lewiston Fire Department in the event of a fire related emergency. Fire alarms to a few off campus buildings are sent to the Security and Safety Office dispatcher who, in turn, calls the Lewiston-Auburn 911 Dispatcher (the alarms in these buildings are in the process of being switched over to alarm into the Lewiston Fire Department). The Lewiston Fire Department can respond to a fire related emergency within minutes. All buildings on campus are equipped with fire extinguishers, fire pull boxes, and either wet or dry sprinkler suppression systems. See Appendix C for details on the fire suppression systems, fire extinguishers and alarm systems in individual buildings. There are three fire hydrants located on campus which are supplied with city water. The fire extinguishers are inspected by trained employees on a monthly basis and by an outside contractor annually. The sprinkler systems are inspected annually. Water supply is provided at adequate volume and pressure at three fire hydrants on campus to suppress foreseeable fires. 40 C.F.R. § 264.32(d).

6.2 PERSONNEL PROTECTIVE EQUIPMENT (PPE) Bates College has performed a hazard assessment of the various tasks conducted by employees. New hazard assessments are done for all new tasks that pose potential health and safety risks, and employees are informed of required and/or appropriate PPE to use. Bates pays for all required PPE and employees are responsible for maintaining their PPE. Most of the labs and maintenance shops have their own PPE storage areas. PPE used by Bates employees include:

• Eye protection - safety goggles and face shields; • Hearing protection - ear plugs; • Chemical gloves - gloves used should be appropriate for the material being handled; • Protective clothing - lab coats and aprons; • Respirators and dust masks; and • Safety shoes.

6.3 MEDICAL SUPPLIES The Health Center is available to provide limited medical care to all college employees and students. In addition, first aid kits for the use of college employees and students are located in various buildings throughout the campus. Serious injuries are treated at one of the local area hospitals listed in Table 10-1.

6.4 OIL AND CHEMICAL SPILL CLEANUP EQUIPMENT Bates contacts the Fire Department or outside contractors for major spills. However, Bates’ employees may respond to small leaks or spills that do not pose significant risk to health or safety. Chemical spill kits have been provided in all labs where hazardous chemicals are used.

The Cutten Maintenance Center has the following spill containment and clean-up equipment:

• Spill pads; • Spill socks;


• Absorbent granules; and • Portable spill response kits.

Portable spill kits are also located in the following rooms in Carnegie Sciences Hall and Dana Chemistry:

• Solvent storage room/hazardous waste storage area, Carnegie Sciences Hall (Room 522)

• Hazardous waste storage area, Dana Chemistry Hall (Room 129) • Satellite accumulation area, garage area in Cutten Maintenance Center • Absorbent granules in bulk and mercury spill kit, Carnegie Sciences Hall (Room 522) • Acid, base and flammable spill kits on every floor in Carnegie Sciences Hall

Regular inspections are conducted on all PPE, fire prevention and spill response equipment to ensure proper operation during emergencies. Inspection records are maintained by the individual departments.

See 40 C.F.R. §§ 264.15 and .33; 37-B M.R.S.A. § 795(1)(D); 38 M.R.S.A. § 1318-C(D); and 29 C.F.R. § 1910.120, Appendix A.

6.5 EYE WASH STATIONS AND CHEMICAL SAFETY SHOWERS Eye wash stations and chemical safety showers are located throughout the campus wherever hazardous materials are stored. See Appendix D. Eye wash stations and showers are inspected regularly by trained employees for the following parameters:

1. Unobstructed access; 2. Clear water; 3. Working status of hand paddle, foot paddle, and shower pull device; 4. Leaking pipes; 5. Even flow through both eyewash nozzles; 6. Eyewash water streams meet; 7. Caps on eyewash station loosely fitted; 8. Cleanliness of eyewash bowl and nozzle; 9. Station is painted yellow and black; and 10. Green and white emergency sign is visible.

Inspection records are maintained by the supervisors of individual departments.

6.6 AISLE SPACE Bates maintains adequate aisle space to allow the unobstructed movement of personnel, fire protection, spill control, and decontamination equipment throughout all areas of the college. See 40 C.F.R. § 264.35.


7. EMPLOYEE TRAINING PROGRAMS Bates College provides several different training programs to its employees. Some of these programs focus on proper and effective emergency response and compliance with regulatory requirements; other programs focus on spill and accident prevention through best management work practices, and the steps Bates has developed to reduce the risk of accidents and spills. Depending on individual job requirements, Bates employees complete one or more of the programs described below.

The training programs described in this section relate to hazardous material information, handling and management; and emergency response training for all Bates employees. Bates’ training programs comply with 29 C.F.R. §§ 1910.120(q)(6) (emergency response), 1910.1200(h) (hazard communication), and 1910.134 (respiratory protection); 40 C.F.R. §§ 112.7(e)(10) (Oil SPCC) and 264.16 (hazardous waste management and contingency plan implementation); and 19 C.F.R. Part 172 (DOT hazardous materials).

In addition to the training programs described below, Bates provides several additional training programs. For example, Bates employees are, where appropriate, trained on: safe work practices; security procedures; appropriate use, inspection and maintenance of PPE and the location thereof; internal and external reporting procedures; college evacuation procedures; confined space entry; and lock-out tag-out procedures.

While some employee training sessions may not be required under a specific law or rule, they are integral to Bates’ operations and philosophy. Moreover, these training sessions are considered as important as the training sessions developed to comply with specific laws and rules.

7.1 HAZARD COMMUNICATION TRAINING All Bates employees who work with or may be exposed to hazardous chemicals (defined at 29 C.F.R. § 1910.1200(c)) at Bates are trained on the safe use and handling of the chemicals to which they may be exposed, the federal hazard communication standard ("HCS"), and Bates’ written hazard communication plan (see Chapter 19).

Details of Bates’ Hazard Communication Training, such as the scope of training, training materials used, and training responsibilities of the various department heads, are given in Chapter 19. See 29 C.F.R. § 1910.1200(h).

7.2 HAZARDOUS MATERIAL FIRST RESPONDER AWARENESS TRAINING Bates relies primarily on outside contractors to respond to hazardous material “emergency incidents” at Bates. However, Bates employees who are likely to witness or discover leaks or releases of hazardous matter (defined in Section 11) have been trained to the first responder awareness level, i.e., to identify the incident and get help. Bates employees, however, do not respond offensively to hazardous material “emergency incidents.”

7.2.1 Hazardous Waste Compliance And Contingency Plan Implementation Training

Bates is a large quantity generator (LQG) of hazardous waste. Bates provides annual hazardous waste compliance and contingency plan training to all employees who manage hazardous waste. Bates’ hazardous waste compliance and contingency plan implementation training program is designed to reduce the potential for mistakes involving hazardous waste which could threaten human health or the environment, and to ensure compliance with federal and Maine hazardous waste regulations. See 851 MEDEP Regs. § 8(B)(5) (incorporating by reference 40 C.F.R. § 264.16).

7-2 BATES COLLEGE ICP: August 2000 Revision 1.1: May 2004 supplemental

All college personnel that handle hazardous waste complete the program described below within six months of their assignment to a new position that involves handling hazardous waste. 40 C.F.R. § 264.16(b). Employees who have not completed hazardous waste training are not permitted to work in an unsupervised position that requires handling of hazardous waste. Personnel that handle hazardous waste are required to complete an annual review of the initial training program. 40 C.F.R. § 264.16(c).

Hazardous waste training emphasizes educating employees to: (1) be thoroughly familiar with their job responsibilities, and (2) perform their job responsibilities in a manner that ensures compliance with Maine and Federal hazardous waste rules. The program is also designed to educate personnel why certain tasks are performed in a prescribed manner. By providing employees with a thorough explanation of why certain operations are performed as they are, the use of "short-cut" procedures, which may be dangerous to Bates personnel or property, and/or the surrounding population, should be eliminated.

The training includes classroom instruction, on-the-job training and hands-on training. The training program, where appropriate, covers the following areas:

1. Communication and alarm systems; 2. Response to fires, explosions and hazardous material releases; 3. Internal and external notification procedures; 4. Evacuation procedures; 5. Training in use of fire extinguishers; 6. Procedures for using, inspecting, repairing and replacing college emergency and

monitoring equipment; 7. Hazardous waste contingency plan implementation; 8. Hazardous waste identification; 9. Hazardous waste management requirements; and 10. Record keeping.

Training records are maintained by the EH&S Coordinator.

7.3 OIL SPCC TRAINING Bates implements training related to petroleum product handling at the college. This program complies with 40 C.F.R. § 112.7(e)(10). Bates’ oil training program instructs employees involved with the handling of petroleum products and/or petroleum product containment devices, structures, and equipment on: operation and maintenance of equipment to prevent discharges of oil; applicable pollution control laws and rules; and specific elements of this ICP that relate to oil. In addition, the oil training program covers the following:

1. Instructions regarding Bates’ spill-prevention policy and procedures to follow in the event of an oil spill;

2. Special cleanup instructions (including identification and efficient use of available spill equipment); and

3. Instructions regarding applicable oil pollution control laws and proper operation and maintenance of spill prevention equipment.

7.4 FIRE FIGHTING TRAINING The Lewiston Fire Department responds to all fire related emergencies. Security personnel at Bates are trained on the proper use of fire extinguishers in accordance with 29 C.F.R. §§ 1910.157-159. Training is performed periodically with the local fire department. Annual fire drills are carried out in all residence halls.


7.5 MISCELLANEOUS TRAINING Certain Bates employees get specialized training depending on the jobs they perform. This training is organized by the Codes/Safety Technician and includes, but is not limited to:

• Lockout/Tagout Training; • Confined Space Entry Training; • Hearing Conservation Training; and • Respiratory Protection.

7.6 EXERCISING AND EVALUATING THIS ICP Bates performs an annual drill to test the effectiveness of this ICP. Drill plans are prepared. The drill is performed in accordance with 37-B M.R.S.A. 795(1)(C). Documentation of drills is maintained.

7.6.1 Evacuation Drill Bates conducts an annual evacuation drill and documents the results using the questionnaire in Figure 7-1. Based on this questionnaire, this ICP may need to be revised. Revisions will be included and dated on the Revision Log by the EH&S Coordinator and recorded at the front of this ICP on the Record of Changes. Evacuation drills may be based on potential emergencies other than a hazardous materials release, such as a fire drill.

7.6.2 Hazardous Materials Release Scenario As noted above, the facility is required by state law to test its Facility Emergency Plan at least annually. 37-B M.R.S.A. § 795(1)(C). The annual test may be a table top exercise; a constructive discussion using the ICP to resolve problems; a functional exercise which adds time constraints and an evaluation of the coordination and information exchanged; or a full scale, realistic, campus-wide exercise intended to evaluate the operational capability of the campus's emergency management system. Comments and suggestions as a result of these exercises may be implemented upon examination by the appropriate personnel. All comments contributing to revisions will be kept on file with the EH&S Coordinator.

Because Bates relies on municipal public safety services such as the Lewiston Fire Department, when needed, these exercises are coordinated with the affected municipal and County or State Emergency Management Officials.

To clarify chemical safety for employees, please note that employees are trained during Hazard Communication training to safely handle the chemicals they work with. 29 C.F.R. § 1910.1200. This ICP addresses the requirements of proper evacuation and limited emergency response responsibilities for emergency chemical releases. 29 C.F.R. § 1910.120(q).


Figure 7-1 Evacuation Drill Critique Questionnaire

Date of report Date of exercise or actual evacuation What happened? What outside service responded? Action taken: What went well? What needs to be improved (and steps to improve)?

Steps to be taken: Person responsible: Date to be completed: Signature:


8. AREAS IN NEED OF PROTECTION Bates is located less than a mile from the Androscoggin River which flows into Merrymeeting Bay and the Atlantic Ocean. There are two other smaller water bodies near Bates: Lake Andrews on campus, which has no outlet; and Jepson Brook approximately one-half mile from campus, flowing into the Androscoggin River. Since Bates uses hazardous materials, these water bodies and other sensitive environmental areas in the area are potentially at risk. In accordance with 38 M.R.S.A. § 1318-C(1)(F), this section identifies specific areas potentially in need of protection and the methods Bates employs to provide protection.

Measures taken by Bates, in part, to protect the areas identified below include: secondary containment of bulk hazardous material tanks; regular visual inspections of tanks and secondary containment structures and systems; regular preventive maintenance on tanks, secondary containment, associated equipment, emergency response equipment and PPE; personnel training on proper operating procedures and safe hazardous material handling practices; emergency spill and release response procedures; pre-planning agreements with outside emergency responders (e.g., Lewiston Fire and Police Departments); implementation of mock drills; post-incident investigations designed to ensure that emergency incidents do not reoccur; use of discharge detection devices; and adoption and implementation of this ICP.

The areas below have been identified by Bates as areas that are environmentally sensitive or have cultural importance, and may be adversely impacted by a hazardous material release at or from Bates. It is extremely unlikely that a hazardous material release event at Bates would significantly impact these areas.

8.1 ANDROSCOGGIN RIVER AND ASSORTED WILDLIFE Fish and wildlife in the Androscoggin River could be adversely affected by a significant hazardous material release at Bates College, especially if the material reaches the storm sewers. The Boat House property is located on the banks of the Androscoggin River. Several species of fish run the Androscoggin River including striper, sturgeon, trout, bass, and suckers. Birds that may be at risk include eagles, osprey, bluebirds, robins, chickadees, finch, and owls. The protective measures described throughout this plan significantly decrease the possibility of the Androscoggin River being impacted adversely by a hazardous material release at or from Bates.

8.2 LAKE ANDREWS AND ASSORTED WILDLIFE Fish and wildlife in the Lake Andrews could be adversely affected by a significant hazardous material release at Bates College, especially if the material reaches storm sewers discharging to the lake. The newly installed storm water filtration system does not include an oil/water separator. Several species of fish live in Lake Andrews. The protective measures described throughout this plan significantly decrease the possibility of Lake Andrews being impacted adversely by a hazardous material release at or from Bates.

8.3 JEPSON BROOK AND ASSORTED WILDLIFE Fish and wildlife in Jepson Brook could be adversely affected by a significant hazardous material release at Bates College. The brook provides habitat for several species of fish and wildlife. The protective measures described throughout this plan significantly decrease the possibility of Jepson Brook being impacted adversely by a hazardous material release at or from Bates.

8.4 MORSE MOUNTAIN CONSERVATION AREA AND THE ATLANTIC OCEAN The main college campus is approximately 40 miles from the ocean. However, the Bates Mountain Conservation Area abuts Small Point Beach, a pristine undeveloped barrier beach on the Atlantic Ocean. A hazardous material release from the preserve could reach the beach


and/or the ocean and adversely affect fish and wildlife. Marine life found in the ocean include mussels, lobster, striped bass, blue fish, cod, pollack, cusk, and sturgeon. Birds in the area include sea gulls, terns, plovers, sea ducks, osprey, eagles, and sand pipers. The protective measures described throughout this plan significantly decrease the possibility of these areas being impacted by a hazardous material release.

8.5 MEETINGHOUSE POND The Short Ridge property is located on Meetinghouse Pond on Small Point. Fish and wildlife in Meetinghouse Pond could be adversely affected by a hazardous material release from the property. The pond provides habitat for several species of fish and wildlife. The protective measures described throughout this plan significantly decrease the possibility of Meetinghouse Pond being impacted adversely by a hazardous material release.

8.6 WETLANDS Wetlands are located in the Thorncrag Bird Sanctuary approximately one mile northeast from the Bates campus as well as in the Morse Mountain Conservation Area and Short Ridge property. These wetland provide habitat for several species of wildlife. The protective measures described throughout this plan significantly decrease the possibility of the sanctuary from being impacted adversely by a hazardous material release at or from Bates.

8.7 RESIDENTIAL AREAS The protective measures described throughout this plan significantly decrease the possibility of nearby residential areas being impacted adversely by a hazardous material release at or from Bates.

8.8 SCHOOLS Several schools are located in the vicinity of Bates. These include the Lewiston Middle School on Campus Avenue, Pettengill School on College Street and Holy Cross Junior High School on Sabattus Street. The protective measures described throughout this plan significantly decrease the possibility of the schools being impacted adversely by a hazardous material release at or from Bates.

8.9 HOSPITALS St. Mary’s Regional Medical Center and Central Maine Medical Center are located adjacent to and near Bates respectively. The protective measures described throughout this plan significantly decrease the possibility of the hospitals being impacted adversely by a hazardous material release at or from Bates.

8.10 NURSING HOMES The Russell Park Manor and the D’Youngville Pavillion Marcotte nursing homes are located adjacent to and near Bates respectively. The protective measures described throughout this plan significantly decrease the possibility of the hospitals being impacted adversely by a hazardous material release at or from Bates.


9. EMERGENCY RESPONSE PERSONNEL, ROLES AND LINES OF AUTHORITY, AND QUALIFICATIONS OF ON-SITE EMERGENCY RESPONDERS

This Chapter identifies Bates employees with emergency response duties, describes personnel roles, lines of authority, identifies emergency coordinators, and satisfies the requirements of 851 MEDEP Regs. § 8(B)(5) (incorporating by reference 40 C.F.R. § 264.16); 40 C.F.R. § 264.55; 37-B M.R.S.A. § 795(1)(A); 38 M.R.S.A. § 1318-C(1)(H); and 29 C.F.R. § 1910.120(q)(2)(ii). Communication procedures and systems, and employee training are described in Chapters 5 and 7, respectively.

9.1 CHAIN OF COMMAND The EH&S Coordinator acts as the Primary Facility Emergency Coordinator (FEC) during an emergency at Bates. When the Primary FEC is not present, the alternate FECs (in the order listed in Section 9.4.1) will fill in for the Primary FEC. The supervisor of the outside emergency response team (e.g. the Fire Department) or one of his designees will act as the Incident Commander (IC).

9.2 EMERGENCY OPERATION CENTER During certain emergency incidents, the FEC will establish an Emergency Operation Center (EOC) in the Patrol Center at the Security and Campus Safety Office on College Street. The EOC will provide 24-hour communication capability, radios and other equipment, and necessary documents and procedures. If it is not possible to set-up the EOC in the Patrol Center at the Security and Campus Safety Office, the dispatch office in the Cutten Maintenance Center will be used as an alternate location. The Patrol Center will be notified that the EOC has been set-up and to direct all emergency related questions there. The FEC will coordinate response efforts from either the EOC or the actual site of the emergency incident.

9.3 PATROL CENTER The Patrol Center at the Security and Campus Safety Office is staffed 24 hours a day, 365 days a year. On being notified of a potential emergency, the dispatcher at the center will send a Security officer to investigate the situation. If needed, the dispatcher will contact the Lewiston Fire Department and other outside response agencies and request them to respond to the emergency. During response, the Patrol Center will act as a central communication link between the responding parties and Bates personnel, if required.

9.4 STAFF ROLES AND RESPONSIBILITIES The following sections describe the roles and responsibilities of all personnel who are involved in an emergency.

9.4.1 Facility Emergency Coordinator During an emergency, the FEC or alternate is in charge of directing Bates’ emergency response operations. See 37-B M.R.S.A. § 795(A)(1); 40 C.F.R. §§ 264.52(d); and 29 C.F.R. § 1910.120(q)(3). The FEC directs the activities of Bates officials and will continually advise the senior management of the status of an incident. For emergencies that require outside assistance or could potentially impact those outside Bates, the FEC will work with public officials, Bates’ Public Information Officer, and officials of other companies that may be involved.

During an emergency, the Facility Emergency Coordinator will:

1. Report to the EOC. 2. Coordinate all communications between the IC and the EOC. 3. Be prepared to leave the EOC and work with the IC if necessary.

9-2 BATES COLLEGE ICP: August 2000 Revision 1.1: May 2004 supplemental Revision 1.2: March 2006

See 40 C.F.R. § 264.56. During non-emergency times, the FEC will ensure that the ICP is reviewed and updated regularly, training is complete and all other pre-emergency preparedness responsibilities are properly fulfilled.

The FEC is responsible for coordinating the facility's response actions (e.g., ensuring all employees have evacuated safely, and the release area is barricaded until outside hazardous materials responders arrive at the scene.) See 29 C.F.R. § 1910.120(q)(3). If possible, the FEC will identify, from a safe distance, the substance of concern, quantity released, source of release, and the extent of the release. The FEC has the authority to call upon expertise, as needed, to assist the response efforts from a technical information perspective. This may include assessing the possible health and environmental hazards posed by the release of an irritating or asphyxiating gaseous chemical, such as ammonia. During Level II or III emergencies (defined in Chapter 11), Bates employees may not approach the point of release to plug, patch or otherwise control the release. Offensive response to emergencies is the job of outside, professionally trained hazardous materials response teams.

The FEC is the primary liaison between the facility and outside public and private emergency responders. The FEC will work with the outside responders and will coordinate resources and response efforts. The FEC, or alternate, is also responsible for making appropriate oral and written notifications of the incident to the State and Federal authorities. See Chapter 17. All FECs can be contacted by calling the Security Dispatch 24 hours a day. The Security Dispatch will immediately notify at least one of the FECs either at work or at home.

FEC Contact Information

Primary FEC Name: Ray Potter

Title: EH&S Coordinator

Home Number & Address: Contact Bates Security Dispatch (available 24-hours) at 786-6254

Work Number: 786-8226

1st Alternate: Name: Thomas Cary

Title: Director of Security



2nd Alternate Name: Robert Bremm

Title: Director of Physical Plant




9.4.2 Incident Commander The Incident Commander (IC) is in charge of directing emergency response operations at the facility. During most emergency incidents, the IC role will usually be assumed by the person in-charge of the external response team (e.g. Lewiston Fire Department). Depending on the situation (e.g., fire, hazardous material release, medical emergency) and which Response Team members have responded (e.g., Lewiston Fire Department, or private contractor), IC responsibilities may shift. The campus representative shall meet the IC as he/she arrives on scene.

9.4.3 Human Resources (HR) Director The Human Resources (HR) Director is responsible for notifying next of kin in the event of injury or death.

9.4.4 Public Information Officer (PIO) The College Relations Office will coordinate all communications with the media or public. Fact sheets, news releases, radio transmissions and any other type of public communications must first be approved by the Director of College Relations. The Director of College Relations, or one of his representatives will serve as the Public Information Officer (PIO).

On the advice of the FEC, along with the IC, the PIO will choose the best location for establishing a Media Operations Center (MOC) to serve as a briefing location for the news media. The location of the MOC will depend on the location and nature of the emergency at Bates. The initial communication with the news media may be by telephone and, if necessary, a public meeting with the media may be scheduled at the MOC.

9.4.5 Regional Public Information Officers The following persons and locations have been designated as PIOs and MOCs by the municipal and county governments possibly affected by chemical releases at Bates:

Primary- Director of the Androscoggin County Emergency Management Agency at (207) 784-0147.

Secondary- Deputy Director of the Androscoggin County Emergency Management Agency at (207) 784-0147.

10-1 BATES COLLEGE ICP: August 2000 Revision 1.0: December 2003 Revision 1.1: May 2004 Revision 1.2: March 2006

10. PRE-EMERGENCY PLANNING WITH OUTSIDE AGENCIES; AND EMERGENCY MEDICAL AND HEALTH TREATMENT RESOURCES

This chapter describes Bates’ pre-emergency planning activities with emergency response providers and on and off-site emergency medical treatment resources. This section satisfies the requirements found at 37-B M.R.S.A. § 795(1)(H); 38 M.R.S.A. § 1318-C(I)(O); 29 C.F.R. § 1910.120(q)(2)(i) and (viii); and 40 C.F.R. § 264.37.

As described above, Bates contacts the Lewiston Fire Department and private emergency responders for most emergency incidents. Accordingly, Bates has entered into agreements with the following entities to provide emergency assistance on an as-needed basis:

1. Lewiston Fire Department; 2. Lewiston Police Department; 3. Miller Refrigeration Company; 4. St. Mary’s Regional Medical Center; 5. Central Maine Medical Center; 6. United Ambulance Service; and 7. Environmental Projects, Inc.

See Agreements in Appendix B. Table 10-1 gives a list of phone numbers for outside emergency response agencies.

The Lewiston Fire Department is generally familiar with the layout of the college, properties of the hazardous material used by Bates, locations where hazardous material are stored, entrances and exits from the college, and designated evacuation routes. Moreover, the Lewiston Fire Department has been given lists of hazardous material handled in bulk (e.g., hazardous chemicals in quantities greater than 10,000 lbs, and extremely hazardous substances present in quantities exceeding applicable threshold planning quantities (TPQs)) at Bates and information describing the location and hazardous characteristics of these hazardous materials.

10.1 AGREEMENTS WITH AND RESPONSIBILITIES OF OUTSIDE RESPONDERS 10.1.1 Lewiston Fire Department Certain emergency incidents could occur at Bates that may be beyond Bates’ ability to handle alone. If off-site emergency assistance is needed, the first outside response agency called is the Lewiston Fire Department. The Security dispatcher will inform the Lewiston Fire Department of all information known about an emergency incident.

When the Fire Department arrives at Bates it will:

1. Assume IC responsibilities; 2. Discuss the emergency incident with the FEC 3. Be aware of and observe proper safety precautions for any hazardous chemical(s)

involved; 4. Determine if evacuation of areas outside Bates is necessary and, if so, coordinate the

evacuation with the Androscoggin County Emergency Management Agency; 5. Take actions necessary to counter the effects of the accident or incident; 6. Establish a forward command post at the scene, when necessary; and 7. Call additional local and state emergency responders, when necessary.

The Agreement between Bates and the Lewiston Fire Department is included in Appendix B.

10-2 BATES COLLEGE ICP: August 2000 Revision 1.0: December 2003 Revision 1.2: March 2006

10.1.2 Lewiston Police Department The Lewiston Police Department works in cooperation with the Lewiston Fire Department and will provide the following services when asked to do so:

1. Access control; 2. Crowd control; 3. Removal of security threats; 4. Public evacuation assistance; and 5. Traffic control.

Androscoggin County Sheriff’s office and the Maine State Police are also available to support these activities, if requested. The Agreement between Bates and the Lewiston Police Department is included in Appendix B.

10.1.3 Medical and Ambulance Services The Health Center at Bates is staffed by registered nurses. The Health Center is open 24 hours a day seven days a week during the semester. Serious injuries are sent to area hospitals. Bates has formal agreements with St. Mary’s Regional Medical Center and Central Maine Medical Center. See Appendix B. If an individual is exposed to a hazardous material at Bates and is transferred to an off-site hospital for treatment, an MSDS will be provided to the ambulance provider and sent with the exposed person(s) to assist medical providers with appropriate treatment.

In case of an emergency, the Lewiston Fire Department is the primary source of an ambulance. However, a private ambulance service, United Ambulance Service located at 192 Russell Street, can also be contacted.

Bates has an agreement with United Ambulance Services that if called by the Lewiston Fire Department, they will respond at once and treat persons with ammonia burns and transport any injured person to St. Mary’s Regional Medical Center or Central Maine Medical Center as directed. United Ambulance Services is located approximately 1000 meters from Underhill Arena on Russell Street.

10.1.4 Cleanup and Emergency Response Contractors Bates has entered into an agreement with the Miller Refrigeration Company to respond in the event of an ammonia release. Bates has also signed an agreement with Environmental Projects, Inc. to respond in the event of a release of hazardous waste or hazardous materials. See Appendix B.

10-3 BATES COLLEGE ICP: August 2000 Revision 1.0: December 2003 Revision 1.1: May 2004 Revision 1.2: March 2006

TABLE 10-1. OUTSIDE EMERGENCY RESPONSE AGENCIES

POLICE Lewiston Police Department 911 Androscoggin County Sheriff 784-7361 Maine State Police(Gray, Maine) 800-462-4664 FIRE Lewiston Fire Department 911 784-5711 AMBULANCE United Ambulance Service 777-6000 HOSPITALS St. Mary’s Regional Medical Center 777-8120 Central Maine Medical Center 795-2200 REMIS/POISON CONTROL CENTER 800-222-1222 871-4720 OUTSIDE EMERGENCY RESPONSE ORGANIZATIONS Androscoggin County EMA 784-0147 24 hour # 784-3622 Maine Emergency

Management Agency 800-452-8735 Maine State Police (Gray, Maine) 800-452-4664

Miller Refrigeration Company 657-3691 Environmental Projects, Inc. 877-846-0447 ENVIRONMENTAL EMERGENCIES US Coast Guard - Oil Spill 800-424-8802/780-3251 National Response Center 800-424-8802 Maine State Police (Gray, Maine) 800-452-4664

MEDEP (24 Hour #) 800-482-0777 Androscoggin County EMA (24 hour #) 784-3622


11. EMERGENCY RECOGNITION AND CHARACTERIZATION Bates uses some hazardous materials that are stored in bulk tanks, drums, and other smaller containers throughout the campus. See Chapter 3, and Tables 3-1 and 3-2. These materials, if released, have the potential to cause emergencies at Bates and possibly in surrounding areas. Bates’ response to a fire, medical emergency, or a hazardous material release will depend on the facts, circumstances, potential hazards and substances involved in each incident. All incidents will be evaluated and characterized as soon as possible. This Chapter describes what constitutes "emergency" and "non-emergency incidents," how emergency incidents are classified, the measures Bates implements depending on the severity of an incident (e.g., Level I, II or III), and the steps Bates has implemented to prevent emergencies from occurring. It also complies with some of the requirements of 29 C.F.R. § 1910.120(q)(2)(iii).

11.1 EMERGENCY AND NON-EMERGENCY INCIDENTS 11.1.1 Emergency Incident An "emergency incident" is an occurrence which results, or is likely to result in fire, injury, explosion or an uncontrolled release of hazardous material to air, water (including groundwater), or soil. It involves a response effort by emergency responders and/or by designated outside responders (e.g., local and state response agencies, fire departments, and private emergency response teams). 29 C.F.R. § 1910.120(a)(3). Responses to releases of hazardous substances where there is no potential safety, health or environmental hazard (i.e., fire, explosion, or chemical exposure) are not considered to be emergency responses according to this plan and 29 C.F.R. § 1910.120(q). All Bates employees have been trained to immediately call telephone extension 6111 and notify the Security dispatcher at Security and Campus Safety Office as soon as they become aware of a situation that is, or may become, an emergency incident. In addition, Security dispatcher can be contacted by picking up the receiver on any security phone located throughout the campus. The Security dispatcher will send a patrol officer to investigate the incident and if required or necessary contact outside response agencies. If the patrol officer cannot determine whether the incident constitutes an emergency, the Security dispatcher will immediately notify the FEC, who will investigate the incident and make the determination.

11.1.2 Non-emergency Incident A “non-emergency incident” is an occurrence that does not pose a safety, health or environmental hazard. Non-emergency incidents are routine occurrences which can be handled safely by operational employees in the immediate work area or by maintenance personnel. For example, non-emergency incidents could include, without limitation:

1. Repairs of a leaking pipe, container or tank (if the leak can be controlled by operational personnel without outside emergency assistance and it is not likely to adversely affect or threaten to affect human health or the environment); or

2. Incidental hazardous material releases or spills which can be absorbed, neutralized, or otherwise controlled at the time of release by operational employees in the immediate area (e.g., if a small amount of oil or solvent spills, and an employee in the area can safely clean it by using absorbents, and can properly discard the waste material).

If the employee possesses the correct training and equipment to safely and effectively mitigate the incident, and there is no threat or potential threat to people, the environment, or property, then the incident may be classified as a non-emergency. Calling Security to monitor any area to determine the presence or concentration of a hazardous substance is NOT considered to be an emergency. Security personnel will protect themselves properly and may declare an


emergency if the situation warrants and meets the criteria for any emergency level defined in this chapter.

During a non-emergency incident, responding employees must comply with OSHA Workplace Protection Standards, and Bates’ Safety Policies. See 29 C.F.R. § 1910.120(a)(3).

Whenever there is any question as to whether a spill, release or potential release of a hazardous material is an emergency, the FEC should classify it as an emergency, initiate the proper defensive actions, and begin a sequence of notifications according to this plan. If subsequent evaluation of the situation shows that an emergency does not exist, the incident can be re-classified accordingly.

The FEC will be notified of all emergency and non-emergency incidents in order to determine if spill reporting to the regulatory agencies is required.

11.2 DEFINITIONS OF EMERGENCY INCIDENT LEVELS The stage of the incident is determined by what has already happened, what is currently happening and what could happen. An incident in its early stages may be controlled with a Level I response. If not controlled quickly enough, the response level will likely change. The severity of the physical damage, possible side reactions (including fires) and possible health effects should be considered. The more hazardous the material, the more important it is to respond quickly to reduce or eliminate the hazards.

11.2.1 Level I A Level I incident is the least serious and most easily handled emergency. It usually requires an initial isolation and evacuation of the immediate and surrounding area as a precautionary measure. Operations and Maintenance personnel, with the assistance of the FEC and/or Security Personnel, will quickly determine if they can safely and effectively mitigate the incident. Certain trained employees are capable of addressing small releases by donning appropriate PPE and applying spill packs to stop small releases. If the FEC or Security determine that the release cannot be safely mitigated, it will be characterized as a Level II emergency.

11.2.2 Level II A Level II incident usually requires expertise beyond the normal capabilities of Bates employees, and may pose some threat to life, environment or property. This type of incident will potentially impact college operations. Response to this level of incident will require specially trained emergency responders. The response will generally be from outside response agencies. Additionally, evacuations may be necessary, including areas adjacent to Bates. There may also be a need for special expertise and equipment. Emergency responders will designate someone as Incident Commander, according to this plan, and follow ALL standard operating procedures for an emergency response, regardless of the nature of the incident or degree of harm. All notifications will be made and necessary documentation kept.

11.2.3 Level III A Level III incident is any incident that:

a. Requires widespread evacuation of the college and/or the community, b. Involves multiple casualties and/or exposure, or c. Potentially poses a serious threat to human health, the environment and/or property.

Level III incidents generally require assistance from outside emergency response agencies, additional resources, and large numbers of emergency responders. As with Level I and II emergencies, standard operating guidelines will be followed according to this Integrated Plan. Proper notifications will be made and necessary documentation kept.


11.3 CHARACTERIZING EMERGENCY INCIDENT LEVELS During any emergency incident, it is the responsibility of the first properly trained Security patrol officer or the FEC at the scene to immediately determine the incident level and communicate this determination to all responders. The initial determination directs initial response actions. Initial determinations can be revised when reclassification is warranted. However, the quicker an incident is classified correctly, the quicker the situation can be brought under control. Past experiences with similar types of incidents may be useful in determining the correct emergency level.

The following factors are considered when evaluating and classifying an emergency incident level:

1. The type of incident (fire, explosion, release); 2. Location of the incident; 3. The hazardous material involved and the hazards potentially associated with the

material; 4. Size, duration, and characteristics of the incident, when available; 5. Potential hazards to college personnel, public, and the environment; 6. Corrective actions needed to control the incident and potential consequences of those

actions; 7. Potential for involvement of other college areas and the possibility of secondary

incidents; and 8. Any mitigating or aggravating factors (e.g., weather conditions, proximity of incompatible

material, loss of power).


12. INTERNAL EMERGENCY NOTIFICATION PROCEDURES In the event of a chemical release at Bates, employees, students, and volunteers are immediately made aware of any imminent dangers. This Chapter describes how Bates notifies emergency and non-emergency response personnel, students, contract workers and college visitors of potential emergencies. It is designed to comply with the communication requirements under 29 C.F.R. § 1910.120(q)(2)(ii) and (ix); 40 C.F.R. § 264.32; 37-B M.R.S.A. § 795(1)(B); and 38 M.R.S.A. § 1318-C(1)(G);

12.1 INCIDENT DISCOVERY AND ALERTING Employees with radios are trained to call their respective dispatch offices or Security directly if an emergency incident is observed or threatened. All other Bates employees have been trained to immediately call telephone extension 6111 and notify the Dispatch Officer at the Security and Campus Safety Office as soon as they become aware of a situation that is, or may become, an emergency incident. In addition, Security can be contacted by picking up the receiver on any security phone located throughout the campus. The Security dispatcher will send a patrol officer to investigate the incident. If the incident is an emergency incident, the Security dispatcher will immediately notify the FEC and contact outside response agencies if necessary.

12.2 EMERGENCY NOTIFICATION OF EMPLOYEES, STUDENTS AND VISITORS Bates can inform its employees, students and visitors of an emergency via several means including:

1. Fire Alarms 2. Broadcasting over radio stations WLAM-AM 1470.0 khz, WMWX-FM 99.9 mhz, WRBC-

FM mhz and the Bates’ radio station WRBC-FM 91.5 khz. 3. Broadcasting on television stations WCSH-TV (Channel 6), WMTW-TV (Channel 8),

WCBB (Channel 10) and WGME-TV (Channel 13). 4. Via phone calls to individual faculty and staff. 5. Pagers. 6. Two-way radios. 7. The College Information switchboard can be advised of the emergency in order to direct

phone calls to appropriate organizations.

Security personnel will manually check the building where an emergency incident has reportedly occurred to ensure that all employees, students, and visitors have evacuated the building. Evacuated employees and students will leave their respective areas according to the Evacuation Plans posted throughout the campus (see Chapter 14). They will be provided with evacuation information as soon as possible.


12.3 PUBLIC INFORMATION SECTOR News information is only released by the designated Public Information Officer. The release of this information is in accordance with Bates policies and pre-written procedures. News releases should be postponed until the EOC has been established and senior management approval has been given. Critical information that is immediately necessary for the evacuation, safety, and/or alerting of citizens should not be delayed until the EOC is established. News information should be coordinated with municipal press officials. As discussed in Chapter 9, the FEC, PIO and IC will help choose a suitable safe location for the establishment of a Media Operations Center (MOC) which will serve as a briefing center.

12.4 SAMPLE EMERGENCY MESSAGE: “At ________, emergency personnel at Bates were notified that there was a release of ______________ from the _________________________.

All efforts are being made to control the release and minimize its impact on the nearby citizenry and environment. Local, State and Federal officials have been notified and precautionary actions are being taken.

Once normal operations have been resumed, further details will be released.”

12.5 NOTIFICATION OF NEXT OF KIN In the event of a serious injury or death from a chemical incident at Bates, the Human Resources Director will notify the next of kin as soon as possible. Names of those injured or killed will not be released to the media until confirmation is received that the next of kin has been notified.

12.6 INCIDENT REPORT In the event of a chemical release, Security will fill out an incident report using the Bates College Security & Campus Safety Incident Report form. See Figure 12-1. The report is kept on file with Security with a copy distributed to the EH&S Coordinator.


Figure 12-1. Incident Report Form


13. EMERGENCY RESPONSE This Chapter describes Bates’ emergency response procedures to releases of hazardous and non-hazardous materials, and complies with 38 M.R.S.A. § 1318-C(1)(L); 29 C.F.R. § 1910.120(q)(2)(ix); and 40 C.F.R. § 264.52-56.

13.1 GENERAL SPILL RESPONSE PROCEDURES The following procedure will be followed by the FEC (unless otherwise indicated) in case of a chemical spill:

• Upon discovery, the Security Dispatch officer is informed of the situation. • The Dispatch officer dispatches a Security officer to investigate the situation and informs

the FEC. • FEC assesses the situation and orders evacuation, if necessary. • FEC or Dispatch Officer requests for assistance from outside emergency responders, if

necessary. • Restrict access to impacted and threatened areas. • Keep unprotected personnel upwind of spill area. • Avoid contact with spilled product. • Eliminate ignition sources that may be present, as long as it can be done from a safe

distance. • Prevent product from entering sewers and confined spaces, as long as person is

properly trained, has the proper PPE and equipment and it can be done safely. • Consider potential mixing of incompatible materials. • Use explosion-proof and spark-proof equipment where necessary, as long as person is

properly trained, has the proper PPE and equipment and it can be done safely. . • Determine if a reportable incident occurred and facilitate reporting as required.

13.2 HAZARDOUS MATERIAL SPILL RESPONSE 13.2.1 All Employees Immediately upon discovering that a spill has occurred or has the potential to occur, employees have been trained to dial extension 6111 and advise the Security Dispatch officer of the situation. The employee reporting the incident should provide as much information as possible regarding the type, nature and location of the spill. Some employees are trained to control incidental spills and leaks which result in “non-emergencies” or “Level I emergencies.” Bates employees will protect life and minimize losses by evacuating and preventing entry into potentially dangerous areas.

13.2.2 Facility Emergency Coordinator The FEC will immediately assess the reported situations. The assessment will evaluate:

• Nature and scope of problem. • Steps necessary to protect life, health, environment, and facility operations. • Whether outside emergency responders are needed.

The FEC will immediately determine the need for and extent of evacuation (if not already accomplished) by consulting with Security personnel. If necessary, the FEC or his/her designee will notify outside emergency responders as described in Chapter 9.

13.2.3 Outside Emergency Response Contractors Outside hazardous materials response teams called to provide emergency assistance to Bates will operate under their own emergency response plan and use their own personal protective


equipment while at Bates. The private response contractors have agreed to respond under this understanding, as indicated in the letters of agreement in Appendix B.

13.2.4 Response Procedures On receiving a call about an incident on campus, Security will dispatch an officer to investigate the incident. If Security determines that the incident could be characterized as a potential emergency, the Patrol Center will notify the FEC. The FEC, will quickly determine if Bates can safely and effectively mitigate the incident as a non-emergency. Certain trained employees are capable of addressing incidental releases (non-emergencies or Level I emergencies) by donning appropriate PPE and applying spill packs to stop small releases.

If the FEC determine that the incident cannot be safely mitigated, the incident will be characterized as a Level II or Level III emergency and the FEC will immediately activate this ICP. The Security Dispatch officer will contact the Fire Department and private response contractors and ask them to respond to the incident.

When the Fire Department and/or private emergency response contractors report to the site of emergency, one of the outside responder supervisors will assume the role of the IC and coordinate the response efforts between the various response parties. The FEC and Bates’ personnel will assist the external response teams and community officials, as necessary.

13.2.5 Medical The Health Center has qualified individuals who can provide immediate medical attention during an emergency incident. Certified employees can administer First Aid, CPR, and other medical services to injured persons. Two hospitals serve the Lewiston area, Saint Mary’s on Campus Avenue and Central Maine Medical Center on Main Street and can be reached within minutes for additional medical attention.

13.2.6 Containment Trained Bates employees will respond offensively to chemical releases that are “non-emergencies” (incidental releases) and to certain Level I emergencies. Under no circumstances are Bates employees allowed to attempt to control or contain the release in Level II or III “emergency incidents.” Containment of Level II or III emergencies will be done by the Lewiston Fire Department and/or an outside response contractor.

13.2.7 Hazardous Matter Reportable Quantities If a material is released to the ground, water or air which contains hazardous matter, the FEC or his/her designee will determine if the release exceeds an RQ listed in Table 2-1. If the release exceeds an RQ, then telephone reports will be made immediately by the FEC and follow-up written reports will be submitted as described in Chapter 17 of this plan.

13.2.8 Clean-Up The FEC will facilitate proper clean-up after a spill has been contained by outside contractors and all threats to human life or the environment have been eliminated. The FEC will ensure all clean-up and disposal activities are protective of human health, safety, and the environment, and comply with all applicable environmental laws.

13.2.9 Decontamination The outside response contractor called on to respond to an emergency will be responsible for decontamination of the incident area. Decontamination waste, such as gloves, protective clothing and absorbent material will be classified as either non-hazardous or hazardous waste, and will be stored and disposed of in accordance with applicable federal, state, and local laws.


13.2.10 Notifications The FEC or designee is responsible for reporting reportable incidents to appropriate regulatory and corporate parties. Bates’ reporting procedures are provided on a summary sheet in front of this plan and described in detail in Chapter 17.

13.2.11 Investigation And Critique Bates will conduct an investigation into the cause of all spills, the emergency response, and the corrective action needed to prevent a repeat incident. Investigation procedures are described in Chapter 18 of this plan. If this ICP fails for any reason, it will be amended.

13.3 NON-HAZARDOUS MATERIAL SPILL RESPONSE Immediately upon recognizing that a spill of non-hazardous material has occurred or has the potential to occur, the Security Dispatch officer will be called at extension 6111. The caller should describe the location, nature and type of material involved in the spill. Security will dispatch an officer to the incident site. Security will size up the situation and determine if it can be mitigated as a non-emergency. The operating and maintenance personnel will be responsible for containment and clean-up of the release. FEC will be notified and will carry out an investigation and critique of the incident designed to help prevent reoccurrence.

13.4 FIRE EMERGENCY As described above, when the fire alarm is activated in most buildings the Lewiston 911 Dispatcher is alerted and notifies the Lewiston Fire Department. The Security Dispatch officer will also monitor the radio traffic and send a Security officer to investigate the incident as is appropriate.


14. EVACUATION ROUTES, SAFE DISTANCES, AND PLACES OF REFUGE This section identifies primary and alternate internal evacuation routes, emergency shut down procedures, evacuation muster points, headcount procedures, safe distances, places of refuge, and shelter-in-place procedures. It also identifies the steps Bates takes if areas outside the campus could be impacted by an emergency event at Bates. This section complies with the requirements of 29 C.F.R. § 1910.120(q)(2)(iv), (vi) and 40 C.F.R. § 264.52(f). Evacuation Maps for individual buildings that store ammonia and hazardous waste are provided in Appendix F. Sulfuric acid is ubiquitous on campus contained in batteries of all sizes. Most are sealed units with no particular concentration.

14.1 POTENTIAL CAUSES FOR EVACUATION Bates uses certain chemicals that, if released or spilled in large quantities, could require partial or total evacuation of the college. In addition, other events may also require partial or total building or campus evacuations. These substances and/or events include, without limitation: (1) a large release of a hazardous chemical; (2) a fire; (3) severe weather; or (4) a bomb threat.

The purpose of this section is to ensure a safe, orderly evacuation of Bates employees, students, visitors, and contractors and to coordinate the evacuation of citizens with local authorities in the event of a hazardous materials emergency. When an uncontrolled release of a toxic substance becomes a threat to the lives and safety of people, protective actions must be taken. These actions may include isolation, evacuation and/or protection in-place, depending upon the critical incident factors involved.

14.2 EVACUATION PROCEDURES The decision to evacuate all or part of the college will be made by the FEC, or his designee, in conjunction with senior management. If there is an immediate threat to lives, the On-Scene Incident Commander may order an evacuation.

Alerting and warning procedures and site security and control policies are provided in Chapters 12 and 15, respectively. Security personnel will take action based on directions from the FEC and/or the Incident Commander. If necessary, the Patrol Center will give evacuation notices by phone, radios, pagers, or individual contact as the situation warrants. Security personnel will check the incident site and make sure everyone has evacuated. A decision to evacuate the college may cause specifically trained employees to properly shut down certain operating equipment, according to established departmental procedures and for employees, visitors, and contractors to leave the college quickly and safely.

14.3 EVACUATION ROUTES If a college-wide evacuation is necessary, which is extremely unlikely, the employees and students will follow the directives issued by the Incident Commander.

14.4 INTERNAL SHELTERING FOR BATES EMPLOYEES, STUDENTS, AND VISITORS This section outlines the internal sheltering procedures for Bates employees and students. This strategy may be necessary whenever the Incident Commander or the FEC recognize that people cannot be safely evacuated from an area prior to the arrival of a chemical plume or toxic cloud (e.g. for ammonia). Employees and students are instructed to take shelter where they are located and follow these procedures (if necessary):

1. Close all doors and windows; 2. Shut down air conditioners and fans; 3. Lower thermostat setting to minimize air intake; 4. Seal off windows and doors if necessary; 5. Stay in place and await additional information; and 6. Have access to a battery operated radio.


14.5 SHELTERING IN ADVERSE WEATHER In the event of adverse weather conditions during evacuations, shelters are designated at, or near, evacuation assembly points. Employees evacuated off the college boundaries are instructed to meet at a designated off-site assembly point. Transportation may be by personal car, outside responders or school buses from local schools.

14.6 EXTERNAL EVACUATION The recommendation to evacuate citizens beyond the college boundaries should be made by Town or County officials when an outside responder determines when there is an immediate or potential threat to the community. The local authorities, emergency responders and elected or appointed officials make final evacuation decisions and dictate evacuation procedures.

14.6.1 Protection in Place In the event of a hazardous materials emergency that may adversely affect the lives and safety of the local citizens, the Incident Commander may recommend to local authorities not to attempt to evacuate citizens, but instead to notify citizens of proper protection in place procedures, as previously outlined. Local authorities shall make the final decision upon this recommendation and act accordingly.

14.6.2 Sheltering Following Evacuation In the event of a chemical release which requires any evacuation of community, citizens will be relocated to a safe location outside the threatened area. The Lewiston Fire Department will implement the Area Emergency Plan and assist citizens in evacuation.

14.6.3 Post Emergency Re-Entry Decisions to allow the return of citizens to evacuated communities are made by local officials and community emergency responders.


15. SECURITY AND CONTROL This section describes the routine security measures Bates implements to protect Bates employees and students, and the security measures Bates implements during an emergency to ensure the protection of human health, the environment and property. This section meets the requirements of 29 C.F.R. § 1910.120(q)(2)(v); and 40 C.F.R. § 112.7(e)(9).

15.1 ROUTINE SECURITY MEASURES The Security and Campus Safety Department has 4 full time dispatchers, 8 full time patrol officers, 2 full time administrators, and 1 part time dispatcher. The Security dispatch office is manned 24 hours a day, 7 days/week. At least one Security person is always available to investigate an incident. All campus buildings are locked at night. Security personnel conduct regular rounds of the college campus.

15.2 SECURITY MEASURES IMPLEMENTED DURING EMERGENCY INCIDENTS During an emergency incident, the responding team establishes control zones around the affected area(s). The purpose of setting up control zones is to minimize the potential adverse impact of the incident on employees, students, visitors, citizens, responders, the environment, and property.

The initial responder to an incident will use individual experience, training and awareness to begin isolation and evacuation of the affected areas. This person will also make the required internal notifications, according to emergency procedures, so that higher trained or additional responders will be summoned. These individuals will also take needed actions to ensure everyone’s safety. This begins by establishing initial control zones (i.e. hot, warm, and cold).

Upon notification that a hazardous materials emergency exists within the college, the first trained responder will establish the control zones and designate other employees to assist with evacuations or perimeter security. As more qualified responders arrive, control zones will be modified to meet the needs of existing situation.

15.2.1 Establishing Control Zones The IC will immediately designate three major zones around the affected area for all emergencies. These zones serve to reduce the risk to personnel and equipment by controlling and directing tactical operations. Personnel will move through access control points only. Each zone is described below.

15.2.2 Hot Zone (Exclusion Zone) This is the area where the contamination does or could occur. Only trained responders with the use of proper PPE and the buddy system have access into this area. All other Standard Safety and Operating Procedures will be adhered to for Hot Zone operations. The Hot Zone will extend far enough to prevent adverse effects from hazardous materials. Only those responders necessary to control the incident or rescue others may enter this area.

15.2.3 Warm Zone (Contamination Reduction Zone) The Warm Zone is an area of limited access. The purpose of the warm zone is to reduce the spread of contamination and control access to and from the Hot Zone. It also serves as a buffer zone and, at least initially, is not contaminated. Contamination in this Zone should remain in the Decontamination Corridor, which is also located in this Zone. Entry and exit from the Hot Zone will always be accomplished through the Decontamination Corridor which will be controlled and secured. PPE may be required in this area. The size of this zone will be determined by the nature of the incident and the size of the decontamination operations to be conducted within. The IC will determine the zone locations for each emergency.


15.2.4 Cold Zone (Support Zone) The Cold Zone is the area which borders the outer perimeter of the Warm Zone and is a clean area set up for support operations. It will be upwind and uphill, if possible, from the Hot and Warm Zones and as far away from the Hot Zone as necessary for safe operations. The Incident Command Post will usually be located in this area. This zone will have a secure outer boundary.

15.2.5 Identifying Control Zones Control zones will be defined based on results of sampling, monitoring, and/or visual incident investigation. If monitoring instruments are not immediately available, the responding team will use physical data and chemical information to determine the safest zones. Extended zones may be necessary until the zones are accurately defined. The criteria for establishing zone boundaries include:

1. Visual survey and investigation of the incident. 2. Location and types of hazardous materials and other hazards in the area. 3. Analysis of data on physical and chemical properties of hazardous materials involved. 4. The ability to safely access the contaminated area. 5. Area necessary for the control zones to be effective. 6. Current and anticipated weather conditions. 7. Number of personnel available to properly control these zones. 8. Number of injured persons and potential exposure of personnel and the public.

15.2.6 Securing Control Once the Control Zones have been determined, they will be clearly marked. This may be done by using hazard tape, rope, warning cones, or by any other effective means. Personnel will then be strategically placed around the perimeter of the Cold Zone and, if necessary, the Warm Zone to restrict access by unauthorized personnel. Personnel chosen for this job may not have completed formal emergency response training. However, they will be briefed on site safety policies and hazard exposure information.


16. DECONTAMINATION PROCEDURES AND POLICES Decontamination shall be performed by the outside responding party or parties. Bates employees will not be involved in this process.


17. NOTIFICATION PROCEDURES FOR FEDERAL, STATE AND LOCAL OFFICIALS This section describes how Bates notifies federal, state, and local agencies regarding reportable releases of hazardous matter at or from Bates, and fatalities, hospitalization of three or more employees, and satisfies the requirements of 38 M.R.S.A. § 1318-C(1)(J) and (K); 42 U.S.C. §§ 9603 and 11004; 40 C.F.R. Part 112.4(a); 40 C.F.R. §§ 302.6, 355.40 and 264.56(i) and (j); and 29 C.F.R. § 1910.04.

17.1 IMMEDIATE ORAL NOTIFICATIONS FOR AMMONIA RELEASES If any amount of ammonia is released inside or outside of a building, the FEC, or his/her designee, will report the incident immediately3 to the:

A. Lewiston Fire Department 911 B. Maine State Police (which informs the 1-800-452-4664 Maine Emergency Management Agency (MEMA), MEDEP and the Lewiston Police Department)

If more than 100 pounds of ammonia is released to the outside, the FEC, or his/her designee, will report the incident immediately to the:

A. Lewiston Fire Department 911 B. Maine State Police (which informs the 1-800-452-4664 MEMA, MEDEP and the Lewiston Police Department) C. Androscoggin County Sheriff 784-7361 (which notifies the Androscoggin County Emergency Management Agency (ACEMA) D. National Response Center 1-800-424-8802

The following information (or information on Release Notification Form AR-1) will be provided to all government agencies to which Bates reports:

1. Specific location of release; 2. Identification and estimated quantity of Ammonia released; 3. Time and duration of release; 4. Environmental media into which the ammonia was released; 5. Known or anticipated acute or chronic health risks; 6. Precautions that should be taken, including evacuation or medical surveillance; 7. Names and telephone numbers of parties to be contacted for further information; and 8. Any fatalities or hospitalization of three or more employees.

See 37-B M.R.S.A. § 798(1); 42 U.S.C. §§ 9603 and 11004; and 40 C.F.R. §§ 302.6 and 355.40(b)(1).


17.2 IMMEDIATE ORAL NOTIFICATIONS FOR HAZARDOUS MATTER RELEASES If a reportable release of hazardous matter (which includes hazardous waste) occurs (see Chapter 2) or, hazardous matter is released outside of a building including into a sink or floor drain, the FEC, or his/her designee, will report the incident immediately3 to the:

A. Lewiston Fire Department 911 (when release exceeds the RQ) B. Maine State Police (for all releases not 1-800-452-4664

covered in this plan and releases that exceed the RQ)

The Maine State Police will notify the MEMA, MEDEP and the Lewiston Police Department). C. Lewiston-Auburn Water Pollution Control 782-0917 Authority (if released into sewer) D. National Response Center (when release 1-800-424-8802 exceeds the RQ)

The following information (or information on Release Notification Form AR-1) will be provided to all government agencies to which Bates reports:

1. Specific location of release; 2. Identification and estimated quantity of hazardous matter (including hazardous waste)

released; 3. Time and duration of release; 4. Environmental media into which the hazardous matter was released; 5. Known or anticipated acute or chronic health risks; 6. Precautions that should be taken, including evacuation or medical surveillance; 7. Names and telephone numbers of parties to be contacted for further information; and 8. Any fatalities or hospitalization of three or more employees.

See 37-B M.R.S.A. § 798(1); 42 U.S.C. §§ 9603 and 11004; and 40 C.F.R. §§ 302.6 and 355.40(b)(1).

If an emergency incident involves incompatible hazardous waste, the FEC, or his/her designee, will confirm that such waste is not stored, treated or disposed prior to the completion of cleanup procedures and all emergency equipment is cleaned and fit for its intended use. The FEC will notify MEDEP that Bates is in compliance with 40 C.F.R. § 264.56(h). Once this notification is made, Bates will resume operations in the affected areas of the college.

________________________ 3Bates interprets “immediately to mean within 60 minutes. The college will always report incidents within 60 minutes of becoming aware of a reportable release, unless reporting will compromise the response effort. If a response effort will be compromised, the release will be reported as soon as possible.


17.3 WRITTEN NOTIFICATION FOR AMMONIA AND HAZARDOUS MATTER RELEASES After a reportable release of ammonia and hazardous matter (including hazardous waste), the FEC will file a follow-up report with the MEDEP as follows.

A. Releases of ammonia and hazardous matter (when release exceeds the RQ)

1. Within 14 days to the MEMA, ACEMA and the MEDEP

B. Releases of hazardous waste (when release is outside the area covered by the ICP)


C. Releases of ammonia and hazardous matter (when release is spilled outside the area covered by the ICP or for all releases of hazardous matter not covered in the ICP)


For all written reports the FEC will submit the following:

1. Date and time of the ammonia and hazardous matter release; 2. Date and time Public Safety officials were notified (State Police, Sheriff; Lewiston

Fire Department, or the Maine MEDEP); 3. Name and address of parties involved; 4. Exact location of the release; 5. Amount and type of ammonia and hazardous matter released; 6. Complete description of circumstances causing the release; 7. Amount of ammonia and hazardous matter recovered; 8. Actions taken to respond and contain the release; 9. Location and method of ammonia and hazardous matter/debris disposal; 10. Name and address of any person, firm or corporation suffering damages due to the

release; 11. Known or anticipated health risks of release and any medical attention needed for

exposed persons; 12. Procedures, method, & precautions instituted to prevent a similar occurrence from

recurring.

17.4 IMMEDIATE ORAL NOTIFICATIONS FOR OIL SPILLS 17.4.1 Oil Releases to Water If a petroleum product release to water occurs, the Security and Campus Safety Officer-in-Charge will immediately report the incident to:

A. Local Public Safety Offices: Lewiston Fire Dept. 911 Lewiston Police Dept. 911

B. MEDEP 800-482-0777 MEDEP in Portland will answer during business hours. The Maine State Police dispatch in Gray will answer evening, weekends and holidays. The Maine State

Police will notify MEMA, MEDEP and Androscoggin County Sheriff.

C. National Response Center 800-424-8802 The Response Center Operator will make the following notifications, as applicable: U.S. Coast Guard, District 1 EPA, Region 1


17.4.2 Oil Releases to Land If a petroleum product is released onto land in any quantity the FEC will immediately report the incident to the MEDEP at 800-482-0777.

17.5 WRITTEN NOTIFICATION FOR OIL SPILLS Per 40 C.F.R. § 112.4(a), written notification of oil spill is required if either of the following criteria are met:

1. A single discharge of oil into or upon the navigable waters of the United States or adjoining shorelines exceeds 1,000 gallons, or

2. Within a twelve-month period, more than 42 gallons in two spills into or upon navigable waters of the United States or adjoining shorelines.

If sufficient criteria are met, Bates must file a written report with Region I of the U.S. EPA within sixty (60) days. This document must contain the following information:

1. The name of the college; 2. The name(s) of the college's owner(s)/operator(s); 3. The college's location; 4. The college's maximum oil-storage or handling capacity, and the normal daily quantity of

throughput; 5. A description of the college, to include site maps, topographical maps and flow

diagrams; 6. The cause(s) of the spill, including a failure analysis of the system or subsystem

responsible for the spill; 7. The corrective actions/countermeasures undertaken, including an adequate description

of equipment repairs/replacements; 8. Additional preventive measures implemented or contemplated to minimize the potential

for recurrence; and 9. Any other information that the Regional Administrator may reasonably require that is

pertinent to the ICP or spill.

Except as noted above, no written report is required for an oil spill generally. However, the agencies notified of the spill may request a written follow-up of the incident. An accurate record of the incident will be kept and turned in to the FEC, who will submit a written report if requested to do so.


17.6 REPORTING OF FATALITY OR MULTIPLE HOSPITALIZATION INCIDENTS Within 8 hours after the death of any employee from a work-related incident or the in-patient hospitalization of three or more employees as a result of a work-related incident, Bates orally reports the fatality/multiple hospitalization by telephone or in person to the nearest Area Office of the Occupational Safety and Health Administration (OSHA), U.S. Department of Labor, or by using the OSHA toll-free central telephone number.

This notification is made after each such fatality or hospitalization of three or more employees which occurs within thirty (30) days of an incident. Except that if Bates does not learn of a reportable incident at the time it occurs and the incident would otherwise be reportable, Bates will report the incident within 8 hours of the time the incident is reported to any agent or employee.

Such notifications will relay the following information:

• The college's name; • Location of incident; • Time of incident; • Number of fatalities or hospitalized employees; • Contact person and telephone number; and a brief description of incident.


FIGURE 17-1. FOLLOW-UP WRITTEN REPORT

DATE & TIME OF CHEMICAL DISCHARGE:

NAME & ADDRESS OF PARTIES INVOLVED:

EXACT LOCATION OF SPILL:

AMOUNT AND TYPE OF CHEMICAL(S) DISCHARGED:

COMPLETE DESCRIPTION OF CIRCUMSTANCES CAUSING DISCHARGE:

AMOUNT OF CHEMICAL(S) RECOVERED: METHOD:

LOCATION AND METHOD OF CHEMICAL/DEBRIS DISPOSAL:

NAME AND ADDRESS OF ANY PERSON, FIRM OR CORPORATION SUFFERING DAMAGES DUE TO THIS DISCHARGE:

PROCEDURES, METHODS AND PRECAUTIONS INSTITUTED TO PREVENT A SIMILAR OCCURRENCE FROM RECURRING:

ADDITIONAL COMMENTS:

REPORT PREPARED BY:


18. INCIDENT TERMINATION, CRITIQUE AND FOLLOW-UP REPORT This Chapter describes Bates’ incident termination procedures, critique, and follow-up report and satisfies the requirements found at 29 C.F.R. § 1910.120(q)(2)(ix).

18.1 INCIDENT TERMINATION POLICY When a spill or release no longer poses any threat to life, the environment, or property, the IC will announce termination of the emergency phase of the incident. This decision may be based on input from the other outside emergency responders. When determining whether an emergency has ended, the IC will consider:

1. Remaining potential threat to human health and the environment; 2. Whether the incident has ceased or is under control; 3. Whether it is safe for workers to enter evacuated areas; and 4. The presence or availability of cleanup crews.

Formal termination procedures will follow all emergency incidents. These procedures include three steps: Debriefing, Post Incident Analysis, and Critique. If a hazardous waste cleanup operation is necessary, then Bates will facilitate appropriate action. Bates personnel may not be qualified to re-enter the Hazard Sector to conduct clean-up operations. If the incident becomes an emergency again by posing a revived threat to people, the environment, or property, an emergency can be re-declared. Clean-up operations that are conducted as part of the emergency phase to help mitigate the incident can only be performed by properly trained and equipped personnel.

18.2 INCIDENT TERMINATION PROCEDURE Formal termination is important because it provides a vehicle to ensure that there are no additional hazards remaining and the area is safe for re-entry. Information for incident reports and documentation can be collected and evaluated during the termination phase. Formal termination provides a good incident overview, which allows positive change to occur. All hazardous materials emergencies at Bates will be properly terminated according to the three-step termination procedure described here. Each step has a checklist and each checklist will be completed. There may be other critical incident operations to discuss which are not on the checklist. Discussion of these matters will be coordinated through the Incident Commander.

18.2.1 Debriefing Phase Debriefings are usually conducted at the scene as the first step of the termination process. They begin immediately after the emergency phase is over and before the responders leave the scene. A checklist for the debriefing procedure is given below:

1. Conduct immediately after the emergency phase is over; 2. Have one chairperson or moderator. The IC is not necessarily the best choice; 3. Have all responders with a need-to-know present; and 4. Find all the necessary information available and the personnel with this knowledge. 5. If possible, find a dry, warm, quiet place to conduct the debriefing; 6. Express appreciation and discuss ONLY positive accomplishments; 7. Inform responders about the chemical and potential exposure hazards; 8. Inform responders about the symptoms of exposures and follow up medical actions; 9. Determine if the scene is safe and secured properly; 10. Assign personnel to post-incident investigation tasks for the critique; 11. Identify lost, damaged or contaminated equipment and supplies; and 12. Summarize the activities of various sectors and agencies.

18.2.2 Post Incident Analysis Phase Usually this occurs after the debriefing, but before the critique. This process is used to gather information and seek solutions to problems that happened during the incident. The primary


objective of post-incident analysis is to solve the problems before entering the critique by talking with people about those problems and determining appropriate corrective actions or solutions. By doing this, arguments may be prevented during the critique and constructive ideas to improve the response plan and procedures will result. A checklist for the post incident analysis includes:

1. Identify incident response problems and key personnel involved; 2. Assign information gathering and problem solving responsibilities; 3. Meet with everyone who has been given a responsibility before the critique begins; 4. Reconstruct the incident to gain a clearer picture if possible; 5. Determine financial responsibility if possible; 6. Notify key people and agencies to be invited to the critique; 7. Develop information and documentation to be used for the critique, if any; and 8. Organize a presentation for the critique.

18.2.3 Incident Critique and Follow-up Report This is the final termination phase. It will be used as a learning tool to help correct response problems or reinforce effective response plans and procedures. The Incident Commander or the FEC shall appoint a moderator to facilitate the critique, but the Incident Commander should not be the moderator if possible. There should be no arguments allowed during the critiques and the objectives should be emphasized. (Disagreements are not necessarily arguments.) A checklist for the critique procedure is given below:

1. Invite only EOC personnel, representatives of outside agencies with a need-to-know, and any key people involved. Responders and representatives of outside agencies should not be invited just because they were called or present during the incident. Most responders can be briefed later by their respective representatives at the critique. Too many people at a critique invites arguments, delays the meeting and does not help accomplish the critique objectives.

2. Do not allow anyone to use the critique as a forum to assign blame and do not let the critique become a “free-for-all.”

3. Be sure to address everyone’s questions and ideas.

4. Inform everyone at the critique about response problems, accomplishments and recommended or suggested corrective actions. Solicit positive solutions. Reinforce the positive and emphasize the gratitude whenever possible.

Based on the results of the follow-up investigation, the IC will complete the following:

1. Incident Investigation report; 2. Response effort critique detailing those areas that were handled well and those areas

needing additional attention. A list of recommendations should be included along with a rough time-table for corrective actions and the name of the person responsible for corrective actions;

3. A review of the containment device and/or process from which the release occurred and measures that can be taken to ensure against reoccurrence; and

4. Summary reports will be provided to the EH&S Coordinator. Whenever this ICP fails during an emergency incident, it will be amended. Whenever the ICP is amended, the amendments will be provided to all plan recipients as soon as practicable.

Information learned from a post-incident review may be used in subsequent employee training.


18.3 DISPOSAL PROCEDURES The recovery of spilled chemicals, and removal of contaminated debris is facilitated by an incident follow-up investigation team comprised of the FEC, responding personnel, and other employees involved with the incident. The FEC will determine what, if any, outside assistance is needed, and applicable federal, state, and local regulatory requirements and then select one or more of the following waste cleanup/management options:

1. Product Recovery - whenever possible and feasible, spilled and contained chemicals will be returned to their original containers or process of origin. Maintenance will ensure all leaks and punctures are repaired first.

2. Diversion to LAWPCA - Non-hazardous wastes and wastes that are hazardous solely because they display the corrosivity characteristic may be diverted to the Lewiston-Auburn Water Pollution Control Authority (LAWPCA.). This option is only available if the diversion will not adversely impact the treatment plant's treatment capability and will not result in a violation of the treatment plant's discharge license or permit.

3. Off-Site Disposal - Non-hazardous and hazardous wastes that cannot be reused or diverted to LAWPCA, will be collected, transported, and disposed at an appropriately licensed off-site facility.

Selected cleanup and disposal options will comply with all applicable federal, state, and local laws and rules. Decontamination wastes such as gloves, protective clothing and absorbent material will be classified as hazardous or non-hazardous waste and appropriately managed.


19. HAZARD COMMUNICATION PLAN

19.1 COMPLIANCE STATEMENT This Written Hazard Communication Plan is designed to explain how Bates meets the requirements of OSHA's Hazard Communication Standard (29 CFR 1910.1200) and the Maine Right To Know Law (Chapter 22, Title 26). Specifically, it describes how Bates obtains and uses material safety data sheets (MSDSs), labels products containing hazardous chemicals, and trains employees and contract workers about the hazardous chemicals they may be exposed to at Bates.

The college is committed to employee safety and requires all employees to follow this plan and maintain their work areas accordingly. A copy of this plan will be provided to Bates employees, their designated representatives, representatives of OSHA and the National Institute for Occupational Safety and Health ("NIOSH") upon request. In addition, other information required as part of Bates’ hazard communication efforts (e.g., MSDSs and chemical lists) is available to employees upon request. Requesting to see such information is an employee's right and no employee will be penalized in any way for asking to review it. Using this information is part of Bates’ shared commitment to a safe and healthy workplace.

19.2 STATEMENT OF PURPOSE This Hazard Communication Plan is established to coordinate and administer the transmission of information concerning chemical hazards to all employees. All employees that may be exposed to chemicals are informed of the specific hazards of the chemicals that they may contact and the appropriate protective measures to use when handling the chemicals. This program defines how Bates will comply with the requirements of OSHA’s Hazard Communication Standard (HCS), 29 C.F.R. § 1910.1200.

This program applies to all employees of Bates College, whether part-time, full-time, hourly or salaried, and at all locations affiliated with the college. Students employed by Bates while in the course of their work are also included. Sub-contractors hired for any reason who are using hazardous materials are also required to comply with program requirements. In addition, sub-contractors must inform the Safety Office if they are utilizing any hazardous chemicals which could endanger any nearby employees in the vicinity of work underway.

19.3 PROGRAM REVIEW This written program shall be reviewed on an annual basis by the departmental hazardous materials coordinators, Campus Safety Committee members and the EH&S Coordinator. Any revisions or updates shall be made and the policy shall be re-distributed to affected areas. The EH&S Coordinator may be contacted in Human Resources at ext. 6413 for information or in any case of emergency.

19.4 HAZARDOUS CHEMICAL LISTS All departments shall retain on file a complete inventory list of all hazardous materials utilized in that department. See Appendix E for the inventory. At a minimum, this shall include the name of each chemical, manufacturer, the area utilized, handled or stored, and verification as to whether the Material 4 OSHA defines a “hazardous chemical” as any chemical that poses a physical or health hazard. 29 C.F.R. 1910.1200©.


Safety Data Sheet (MSDS) is on file. Efforts should be made to obtain MSDSs for any hazardous chemicals used. Each department should designate one individual to document and maintain the inventory list and act as a point of a contact for this program. Copies of MSDSs shall be retained in the departments. 19.5 MATERIAL SAFETY DATA SHEETS (MSDS) A current file of MSDSs is maintained in each department by the designated hazardous materials coordinator. A list of active chemicals is updated periodically as new chemicals are used in the process. Missing MSDSs are obtained from suppliers and/or manufacturers of chemicals. As a general rule, MSDSs should not be more than one (1) year old. When a product's use is discontinued and no remaining product is on-site, the product's MSDS is removed from Bates’ active MSDS binder to an inactive binder. In accordance with OSHA rules, Bates maintains MSDSs on discontinued products for at least 30 years. 29 C.F.R. §§ 1910.20(e).

19.5.1 Content The college uses a standard MSDS provided by the chemical supplier. MSDSs are in English and contain the following information:

1. The chemical identity used on the label, trade or chemical name, emergency phone numbers and the HMIS hazard rating.

2. The hazards of the chemical. 3. Precautionary measures and handling procedures. 4. Personal protective equipment and ventilation (routine handling). 5. Emergency procedures (first aid) and acute health effects. 6. Physical characteristics. 7. Fire, explosion, and reactivity hazards. 8. The health hazards, including signs and symptoms of exposure, and any medical

conditions which are generally recognized as being aggravated by its exposure. The primary route(s) of entry, and target organs.

9. Spill and leak procedures. 10. Disposal procedures. 11. Ecological hazards. 12. Composition 13. Comments 14. Regulatory information, OSHA, DOT, EPA, etc.

19.5.2 Location MSDSs are located at:

1. EH&S Central File: A complete inventory of all chemicals utilized at Bates and their Material Safety Data Sheets (MSDS) is located in the EH&S Coordinator’s office for 24-hour/7-days per week access. An index of MSDSs on file is provided in Appendix E.

2. Departmental Coordinator’s Central File: Each department utilizing, storing or handling hazardous materials maintains a central file of all MSDSs and a complete updated inventory list. Files contain a copy of this policy and documentation of any employee training conducted.

19.5.3 MSDS Distribution MSDSs for the hazardous chemicals in use must be made available to all employees in the area of their work sites. Supervisors and Managers ensure that MSDSs are readily available for review or in case of emergency. In any case of exposure to a hazardous chemical, a copy of the MSDS shall accompany the injured person to the medical facility for reference if seeking treatment. This policy is available to all employees for review.


19.5.4 Trade Secret Information The chemical manufacturer, importer, or employer may withhold the specific chemical identity, including the chemical name and other specific identification of a hazardous chemical, from the Material Safety Data Sheet if:

• It is a bonafide Trade Secret • The hazards are disclosed • The MSDS indicates that the specific chemical identity is being withheld as a Trade

Secret • The specific chemical identity is made available to health professionals where a treating

physician or nurse determines that a medical emergency exists and the information is needed for first aid or emergency treatment.

Paragraph (I), 29 CFR 1910.1200, Trade Secrets, will be followed to ensure compliance with this section. In non-emergency situations, a chemical manufacturer must, upon written request, disclose a specific chemical identity or other trade secret information to a Safety/Medical Department professional based on one of the following reasons:

To assess the hazards of the chemicals to which employees will be exposed. To conduct or assess monitoring of the workplace atmosphere to determine employee exposure levels. To conduct pre-assignment or periodic medical surveillance of exposed employees. To provide medical treatment to exposed employees To select or assess appropriate personal protective equipment for exposed employees. To design or assess engineering controls or other protective measures for exposed employees To conduct studies to determine the health effect of exposure To obtain trade secret information, a Safety Department professional will contact the manufacturer by telephone to acquire the information without the use of written arrangements. If a written arrangement is necessary, a request will be sent to the manufacturer. All manufacturers' requests for confidentiality will be complied with including a strict procedure for signing, maintaining (for example, in a locked safe), and disseminating confidential information.

19.6 LABELS, LABELING, AND WARNINGS All chemicals on site will be stored in their original or approved containers with proper labels clearly visible. Labels must include the name of the chemical, and the physical and chemical health hazards of the substance which is in the container.

19.6.1 Unmarked Containers No unmarked containers of any size which contain hazardous chemicals are to be left unattended in the work area. Any container found shall be reported to the hazardous materials coordinator in your department for proper labeling to be completed.

19.6.2 Container Labels 1. Labels and other forms of warning are to be legible, in English and/or pictograms and

prominently displayed on the container. 2. New labels do not need to be added if existing labels already convey the required

information. 3. Numeric labeling systems are used to warn of hazards of the material are applied on site

or arrive with incoming materials. 4. The NFPA (National Fire Protection Association) labeling system is based on a hazard

rating of 0-4 for health, flammability, and reactivity. Specific hazards such as “oxidizers”


and other instructions such as “no water for fire fighting” are indicated in a diamond shape.

5. The HMIS (Hazardous Material Information System) is also a hazard system which uses a 0-4 rating for health, flammability, and reactivity, but is laid out in rectangles. The bottom bar is for indicating appropriate personal protective equipment.

6. These hazard warning systems are based with 0 being no known or minimal hazard to 4 being a severe or highly toxic hazard.

19.7 TRAINING All Bates employees who work with or may be exposed to hazardous chemicals (defined at 29 C.F.R. § 1910.1200(c)) at the college are trained on the safe use and handling of the chemicals to which they may be exposed, the federal HCS and this plan. Records of any training conducted shall be maintained in the respective departments and a copy shall be forwarded to the EH&S Coordinator. Department supervisors are responsible for reviewing specific MSDSs of chemicals which their employees use in the department.

19.7.1 Training Requirements Chemical hazard communication training is required (29 C.F.R. § 1910.1200(h)(1)):

1. Upon initial assignment to work area involving hazardous chemicals use or exposure. 2. When new hazardous chemical(s) are introduced to a work area or new information

about a chemical is revealed. The MSDS for the new or existing chemical shall be reviewed with the applicable employees.

3. Annually on specific hazardous chemicals as identified in accordance to the Maine Chemical Substance Identification Law.

19.7.2 Training Materials Materials used for hazard communication training include:

Commercially Produced Safety and Hazard Communication Videotapes; Material Safety Data Sheets for hazardous chemicals used at Bates; and Training session geared to familiarize employees with, and the location of, the hazardous chemicals in their work areas.

19.7.3 Scope of Training Chemical Hazard Communication Training includes the following on which employees shall be fully trained:

1. The provisions of the Maine Chemical Substance Identification Law and the OSHA Hazard Communication Standard.

2. The Bates written policy and details of the Hazard Communication Plan. 3. The location, availability, details of this written plan and the list of hazardous chemicals. 4. The operations in the work area where hazardous chemicals are present. 5. The location of Material Safety Data Sheets and how to access the computer for viewing

and printing copies of the MSDS. 6. The physical and health hazards of chemicals in the workplace; the methods of

observations of detecting their presence or release, (such as appearance and odor of the chemical, or the use of meters that monitor and alarm in the presence of chemicals in the workplace).

7. The specific hazards of the material and their effect on certain target organs such as the liver, kidneys, lungs and heart.

8. The requirements for use and limitations of personal protective equipment and emergency procedures.


9. The chemical labeling requirements and the use of MSDSs as a source of chemical hazard information.

10. The methods used by the NFPA and HMIS warning systems to explain the health, flammability, and reactivity hazards of materials.

11. Non-routine tasks will be reviewed as to their possible chemical exposures. Employees shall be informed of the hazards, and personal protective equipment needed by reviewing the appropriate MSDS and evaluating the potential of reactants while these tasks are under way.

12. Contractors on site will be trained in these policies, shown how to follow the labeling requirements of this program, and shown how to obtain access to the MSDS.

See 29 C.F.R. § 1910.1200(h).

19.8 OUTSIDE CONTRACTORS Prior to any outside contractor starting work within the college facilities, the Bates employee responsible for hiring the contractor will meet with him and discuss the work to be done. The contractor will be advised of the following:

Hazardous chemicals to which there may be possible exposure while on the job site; Measures the contractor's employees may take to lessen the possibility of exposure; and The availability of MSDSs for all hazardous chemicals on file and where a copy may be obtained.

The contractor will also be provided with a copy of Bates’ Hazard Communication Program. The contractor will be responsible for providing adequate safeguards so his employees can complete the work without endangering themselves or others. The contractor is expected to have his own written program and be in full compliance with the applicable state and federal requirements. The contractor is expected to use signs, barricades and other appropriate means to keep unauthorized personnel out of the work area. The contractor shall provide MSDSs for any chemicals brought on site that could create a physical or health hazard to Bates employees and affected employees shall be made aware of this information.

19.9 NON-ROUTINE TASKS Any non-routine work will be reviewed for potential exposure to hazardous chemicals by the supervisor. Prior to starting non-standard work, each employee will be given information about hazardous chemicals involved with such activities. This information will include:

Specific chemical hazards; and Protective/safety measures the employee can take. A procedure will be agreed upon detailing appropriate actions and safeguards to control exposure to any hazardous chemical. This procedure will be used whenever the work is being done.

19.10 HAZARDOUS CHEMICAL DETERMINATION The college relies on manufacturers' MSDSs to determine whether the products it uses are or contain hazardous chemicals.

19.11 ADDITIONAL INFORMATION For additional information regarding Bates’ HCS Plan, chemical hazards, or MSDSs, employees should contact the EH&S Coordinator.


20. OIL SPILL HISTORY This section gives Bates’ oil spill history for the past three years, and meets the requirements of 40 C.F.R. § 112.7(a).

July 23, 1998- Hydraulic oil spill in main elevator pit in Ladd Library flowing into sanitary sewer line. Two gallons of oil initially reported as released. Five gallons recovered. Release reported to MEDEP and LAWPCA by Phillip Meldrum.


21. TRANSPORTATION ROUTES FOR EXTREMELY HAZARDOUS SUBSTANCES This section identifies transportation routes and methods for extremely hazardous substances used at Bates, and meets the requirements of 37-B M.R.S.A. § 795(1)(F).

21.1 AMMONIA Ammonia is transported via the following route from Portland, Maine:

• 295 North • to 95 North (Maine Turnpike) • to Maine Turnpike Exit 13 (Lewiston) • left onto Alfred A. Plourde Parkway at stop sign at end of the exit ramp • continue on Plourde until intersection with Webster Street • left on Webster • 1 mile on Webster to stoplight at Farwell Street • right onto Farwell Street • follow .6 miles to intersection with Sabattus Street and Russell Street • continue straight across intersection onto to Russell Street • left into Bates’ Cutten Maintenance Center parking lot.


22. INSURERS PROVIDING SUDDEN AND NON-SUDDEN ACCIDENTAL COVERAGE This section identifies the companies providing sudden and non-sudden accidental coverage to Bates and meets the requirements of 37-B M.R.S.A. § 795(1)(G).

Bates’ insurance carrier is the Hanover Insurance Company- Scarborough, Maine 04070.

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